HomeMy WebLinkAboutCOW 2010-11-08 Item 3E - Budget - Follow-Up from October 19th Budget Work Session: Fire Department COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
1 CAS NUMBER: 10-127 I ORIGINAL AGENDA DATE: NOVEMBER 8, 2010
AG ENDA ITEM TITLE Budget Follow -Up from October 19, 2010 Budget Work Session: Fire Department
Budget Reductions
C. 11 ;CORY Discussion Motion 1 Resolution Ordinance 1 1 Bid Award 1 1 Public Hearing Other
Mtg Date 11/8/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
Si. )NSOR Council n Ma L1 Adm Svcs 1 I DCD Il Finance Fire Legal P&'R Police PIV
SPONSOR'S During its October 19, 2010 budget workshop, Council asked Administration to provide
SUMMARY additional information on the proposed Fire Department Program and Service Reductions.
Since that workshop, the Administration's budget proposal has been modified in response
to a tentative agreement reached with Tukwila Firefighters Local No. 2088 which reduces
cost of compensation for 2011. Fire Department will present information on overtime and
special teams expenses per Council request.
RI.\'I1 '1WJ?D BY COW Mtg CA &P Cmte 1J F &S Cmte n Transportation Cmte
Utihties Cmte Arts Comm. n Parks Comm. 1 Planning Comm.
DATE:
RECOMMENDATIONS:
SPONSOR /ADMIN. Review Fire Department presentation and provide feedback.
COMMITTEE
COST IMPACT FUND SOURCE
EXP1?NDITURI: REQUIREID AMOUNT BUDGETED APPROPRIATION REQUIRED
Fund Source:
Coininents.
1 MTG. DATE RECORD OF COUNCIL ACTION
11/08/10
MTG. DATE ATTACHMENTS
11/08/10 Informational Memorandum dated 11/4/10, with attachment
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*'4_ s 1 O Jim Haggerton, Mayor
r F ire De ar•fr��ent
t Nicholas J. Olivas, Fire Chief
To: Tukwila City C cil Members
From: Chief Oliva` ou
Subject: Overtime Budget /Special Teams
Date: November 4, 2010
It is my understanding that there are a few remaining questions regarding the fire department
budget including the need for the large amount of overtime in the suppression category and the
amount of overtime applied to special team activities for the year 2010.
There are $506,552 dollars in the budget for overtime, broken down in the following categories:
Suppression $461,858
Fire Prevention $35, 285
Training $9, 409
Attached, you will find a breakdown of overtime use as of 10/31/2010. The attachment shows
you the overtime code we use, a brief description of what the code covers, the total spent to date
and the percentage of the overtime budget represented. This is a document I had created
internally several years ago in order to have a better idea of where overtime was being spent in
an effort to reduce the use of overtime.
All overtime that is not related to fire prevention or training activities (for the training staff) is
charged against suppression overtime.
Over the last two years I reduced the minimum staffing and reduced approval for overtime for
attending outside classes unless they were mandatory or deemed necessary for our mission. I
also reduced the frequency of internal meetings to once a quarter, in most cases, again, to reduce
overtime expenses.
The Haz Mat budget, minus the $20,000 for the annual recycling event (paid for by grant money)
was 49,517; the Rescue Team Budget was $15,000.
As of the most recent city Expenditure Status Report dated 01/01/2010 through 8/31/2010 the
Haz -Mat Team has spent $22,124.21 and the Rescue Team has spent $3,692.09. The highlighted
categories on the attachment show that $2, 548.92 has been spent on haz -mat related overtime
and $9,944.30 has been spent on rescue team related overtime, the majority of that related to boat
training. 1 believe these figures demonstrate that we have been mindful of the budget situation
and have made every effort to be good stewards of the department's funds.
It will be a pleasure to answer any questions you have regarding this information.
Headquarters Station: 444 Andover Park East 0 Tukwila, Washington 98188 0 Phone: 206 -575 -4404 Fax: 206 -575- 9
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Tukwila Fire Department
Overtime by Category
2010
OT Code OT Description
AR Aid Run Picking up aid supplies used in patient treatment /transport to the hospital
Total for Category $2,166.86
of Grand Total 0.64%
BF -EL Backlit( for Education Leave Classes deemed necessary or mandatory
Total for Category $978.88
of Grand Total 0.29%
BF -ML Backfill for those called out on Military Leave
Total for Category $712.32
of Grand Total 0.21%
BF -USAR Backfill for WA -TF1 Urban Search Rescue Drills
Total for Category $176.96
of Grand Total 0.05%
CA OT to assist other City departments and at City Events, e g., pond sampling, NIMS
instruction, FA /CPR classes, 4th of July, blood pressure events, Tukwila Days
Total for Category $4,267.94
of Grand Total 01.27
CB OT for response to All Call /Call Back for multiple alarm fires (includes SORT and HM
team calls, fire watches, severe weather)
Total for Category $3,524.60
of Grand Total 1.05
DM Dept, Officer, Safety and Equipment Committee Meetings
Total for Category $5,994.79
of Grand Total 1.78%
EL OT for attendance at a class /training off duty/classed deemed necessary or mandatory
Total for Category $8,111.06
of Grand Total 2.41%
ER Early Relief/ Dr. Appointments, leave early for class
Total for Category $132.72
of Grand Total 0.04%
FP -INV Fire Investigation
Total for Category $5240.56
of Grand Total 1.56%
FP -OT OT for contractor billable
Total for Category $758.52
of Grand Total 0.23%
FRP Flood Response Planning
Total for Category $17,790.94
of Grand Total 5.29%
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HM TFD Shift Hazmat Team Meetings /Drills /Work Projects, and Zone and County
Meetings /Drills
Total for Category $2,548.92
of Grand Total 0.76%
HO Hold over (waiting for OT, because of sick leave, traffic issues)
Total for Category $937.95
of Grand Total 0.28%
INST OT for instructing classes /drills (includes prep work)
Total for Category $6,854.68
of Grand Total 2.04%
MISC Dept. Errands, PIAs, assessment centers, USAR Fit testing, etc., Hazmat Physicals
Total for Category $8,054.62
of Grand Total 2.39%
PES Program /Equip Support, e.g.; Emergency Medical Services, Personal Protective Equipment,
Explorers, ham radios, NFIRS, pre fires, small equip repairs /maint., pump testing, hose
testing, Airpak maint., ladder testing, extinguisher training to businesses, cleaning supplies
Total for Category $11,484.31
of Grand Total 3.41%
R &R Rock Roll Marathon (OT to be charged to Loding Tax fund not TFD)
Total for Category $$6,374.69
of Grand Total 1.89%
SD -OD OT for attendance at suppression drills off duty (includes Zone 3 drills)
Total for Category $2,598.58
of Grand Total 0.77%
SE Special events, i.e., honor guard, funerals, football games, Starfire events, Pub Ed /PR, etc.
Total for Category $484.52
of Grand Total 0.14%
SE -C Call related shift extension
Total for Category $2,428.72
of Grand Total 0.72%
SE -R Shift Extension to complete reports
Total for Category $238.90
of Grand Total 0.07%
SORT TFD Shift Rescue Team Meetings /Drills /Work/Projects and Zone and County
Meetings /Drills
Total for Category $9,944.30
of Grand Total 2.96%
STA OT to maintain minimum staffing caused by sick leave, long term leaves due to
inj /ill /disability, special staffing assignments, Jury Duty, Bereavement, etc.
Total for Category $234,642.01
of Grand Total 69.74%
Total as of 10/31/10 $336,448.32
Wednesday, November 03, 2010
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