HomeMy WebLinkAboutTrans 2010-11-15 COMPLETE AGENDA PACKET (0 1 ILA Distribution: B Giberson R. Still
C ity of Tukwila V Seal F Inane M.Miotke
4 'y J Hernandez R. Tischmak J. Trantina
Transportation Committee D Quinn P Brodin C Parrish
D Robertson G. Labanara B Arthur
4 Mayor Haggerton C Knighton File Copy
r
C Verna Seal, Chair S Lancaster P Lau Single side to Ana
Joan Hernandez K. Matej M. Mathia 2 Extra Copies
90 D Speck S Anderson a -mail cover to
De'Sean Quinn C O'Flaherty S Hunstock B.Saxton, M. Hart,
M. Hart J. Pace C O'Flaherty, D
S Norris J Harrison Almberg Dideon, S
S Kerslake N. Olivas Norris and S Kirby
AGENDA
MONDAY, NOVEMBER 15, 2010
Time: 5:00 PM Place: Conference Room #1
Item 1 Recommended Action Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. TUC Access (Klickitat) Project a. Forward to 11/22/10 C.O.W. Pg. 1
Bid Award and 11/22/10 Special
b. TUC Access (Klickitat) Project b. Forward to 11/22/10 C.O.W. pg. 7
Supplemental Agreement #11 and 12/6/10 Regular
c. TUC Access (Klickitat) Project c. Forward to 11/22/10 C.O.W. Pg. 19
Purchase of 3 Traffic Control Cabinets and 12/6/10 Regular
d. Southcenter Pkwy Extension Project d. Forward to 11/22/10 C.O.W. Pg. 23
Purchase of 4 Traffic Control Cabinets and 12/6/10 Regular
e. Ordinance Westfield Southcenter Mall e. Forward to 11/22/10 C.O W. Pg. 27
Development Agreement and 12/6/10 Regular
f. Third Quarter Reports f. Information Only Pg. 45
3. ANNOUNCEMENTS Future Agendas:
4. MISCELLANEOUS
Next Scheduled Meeting: Monday, December 6, 2010
Committee Goal:
Establish a process to provide updates to Council on issues that are brought forward at Council meetings
during citizen comment opportunities
6 The City of Tukwila strives to accommodate individuals with disabilities
P /ease contact the Public Works Department at 206 433 0179 for assistance.
11-4 pp
City of Tukwila
Jim Haggerton, Mayor
r+� 2
90= INFORMATIONAL MEMORANDUM
TO Mayor Haggerton
Transportation Committee
FROM Public Works Director
DATE. November 8, 2010
SUBJECT Tukwila Urban Center Access (Klickitat) Proiect
Project No. 84 -RW19, Contract No. 05 -071
Bid Award
ISSUE
Accept the construction bid from Atkinson Construction
BACKGROUND
A call for bids was advertised on September 30, 2010, October 7, 2010, and October 14, 2010 Nine addenda were
issued addressing clarifications in the bid documents as well as extending the closing date to November 4, 2010 Seven
bids were received and opened and an eighth bid was turned away as it arrived after the 9 00 am deadline The lowest
responsible bidder is Atkinson Construction
ANALYSIS
The construction bids were reviewed and no mathematical errors were found on Atkinson's bid Atkinson's bid also
included the required 15% Disadvantaged Business Enterprise (DBE) goal and Washington State Department of
Transportation (WSDOT) has confirmed the bid has met this federal requirement. The Transportation Improvement Board
(TIB) has reviewed the bid tab along with WSDOT and both agencies have given Tukwila authorization to proceed with
bid award Atkinson is a large construction company with the resources to construct the Klickitat project. The proposed
bid, along with the remaining known and estimated expenditures, is within the project budget.
Phase 1 Estimated 1 Low Bidder Fund Source 1 2011 CIP Available 1
Supplement #11 Design $107,764 I $107,764 1 Federal Grants I $3, 250,000 $3, 250,000 1
Construction (Engineer's Estimate) 1 $15,365,000 I $10,880,180 1 TIB Grant I $5,000,000 $3,398,716 1
Contingency (10 %120 1 $1,536,500 I $2,176,036 City/TIF Funds I $(32,000) $31,000
Incentive Pay 1 $250,000 I $250,000 LID 1 $11,545,000 $8,910,300
Construction Management $2,304,750 $2,176,036
(15 %/20
Total $19,564,014 1 $15,590,016 Total 1 $19,763,000 $15,590,016
With such a competitive bidding climate, the two low bids came in substantially lower than the engineer's estimate While
this is extremely good for Tukwila and the property owners participating in the LID, staff is recommending a larger than
typical 10% construction contingency A 20% contingency is recommended There is also the potential for the contractor
to receive some incentive pay should they be able to complete the project well in advance of the holiday moratorium This
is the first project Tukwila has undertaken with an incentive pay clause Additionally, staff recommends estimating
Construction Management costs at 20 rather than the typical 15%
Unfortunately the low bid comes with a reduction in the TIB grant. The TIB does not award fixed grant amounts like our
other grant sources. The savings in construction costs must be shared with the TIB just as any overruns can also be
shared with TIB The approximately $1 6 million reduction in the grant reflects this savings at project close out. The final
amount, reimbursable by TIB, will be adjusted to reflect the actual project cost.
The LID and the Impact Fee contributions are also adjustable based on the final project cost. New impact fees may be
collected next year and the final number of the LID will be determined after the project is closed out and all costs are
known
RECOMMENDATION
Consider acceptance of the Atkinson Construction bid at the November 22, 2010 C 0 W followed by a Special Meeting
on the same night.
Attachments: Bid Tabulation
CIP Sheet
W' \PW Eng \PROJECTS\A- RW RS Projects \84RW19 TUC Access (Klickitat)\INFORMATION MEMO Bid Award 11- 8- 10.doc
CITY OF TUKWILA TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT)
CERTIFIED BID TABULATION
November 5, 2010
Engineer's Estimate I8 IGuy F Atkinson Construction, LLCI Northwest Construction, Inc. I ICON Materials I J.R. Hayes Sons, Inc.
Bid Schedule A Public Roadway Improvements
Item No.' Item Description I Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost i Unit Price Cost Unit Price Cost
Al Roadway Improvements, Complete 1 LS 5,780,716.00 4400000.00 4,400,000.00 4,750,956.00 4,750,956.00 4,643,697 00 4,643,697.00 6,294,000,00 6,294,000.00
A2 Bridge, Complete 1 LS 1,338,656.00 235,000 00 235,000 00 804,000 00 804,000 00 619,000.00 619,000.00 1,026,000 00 1,026,000 00
A3 Walls 5A,8 and 9, Complete 1 LS 35,154 00 21,000 00 21,000.00 19,430 00 19,430.00 51,000.00 51,000.00 53,000.00 53,000.00
A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 500,000 00 500,000.00 554,450 00 554,450.00 574,000.00 574,000.00 410,000.00 410,000.00
A5 Wall 6, Complete 1 LS 1,665,909.00 1680,00000 1,680,000.00 1,285,00000 1,285,000.00 1,449,000.00 1,449,000.00 937,00000 937,000.00
A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 2,120,000 00 2,120,000.00 1,838,000 00 1,838,000.00 2,670,000 00 2570,000.00 1,780,000.00 1,780,000.00
A7 Temporary Erosion and Sediment Control (TESC) 1 LS 488,641.00 75,000.00 75,000 00 70,464.00 70,464.00 260,300 00 260,300.00 106,000 00 106,000.00
A8 Training 1000 HR 3,000.00 10 00 10,000.00 2.00 2,000.00 0.05 50 00 47 00 47,000 00
A9 Shoring or Extra Excavation Class B 1 LS 11,545 00 5,500.00 5,500 00 1 00 1.00 2,100.00 2,100.00 1 00 1.00
Al0 Potholing for Utilities as Marked 7 EA 7,000.00 1,000 00 7,000.00 1,300 00 9,100 00 500 00 3,500.00 1,200 00 8,400.00
All Type B Project Schedule (Mn i. Bid $70,000) 1 LS 70,000.00 70,000 00 70,000.00 70,000 00 70,00 70,000.00 70,000 00 70,000.00
Al2 Trench Safety System 1 LS 4,320.00 5,500.00 5,500.00 1.00 1 00 3,100 00 3,100.00 1.00 1.00
A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 2,500 00 2,500.00 1.00 1.00 500.00 500.00 1,500 00 1,500.00
A14 Project Temporary Traffic Control 1 LS 1,223,587.00 150,000.00 150,000.00 221,00000 221,000.00 115,20000 115,200.00 191,00000 191,000.00
Total Bid Schedule A 13,763,481.00 9,281,500.00 9,624,403.00 l 10,461,447.00 $10,923,902.00
Bid Schedule B City of Tukwila Water Line and System Improvements
I Item No.1 Item Description II Quantity Unit i Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost 1 Unit Price Cost 1 Unit Price Cost 1
B1 'City of Tukwila Water Line and System, Complete 1 LS 463,907.00 I 575,000 00 I 575,000 00 I 36 367,750.00 I 5 I 431,9 00 431,900.00
62 Trench Safety 1111 1 LS I 4,320.00 1,000.00 1,000.00 1.00 1 00 3,200.00 1.00 1.00
Subtotal 468,227.00 576,000.00 367,751.00 589,200.00 431,90100
Sales Tax 9.5% 44,482 00 54,720.00 34,936 35 55,974.00 41,030.60
Total Bid Schedule B 512,709.00 630,720.00 402,687.35 645,174.00 472,931.60
Bid Schedule C Metro Sanitary Sewer Improvements
1 Item No.1 Item Description I Quantity Unit 1 Unit Price Cost 1 Unit Price I Cost 1 Unit Price 1 Cost 1 Unit Price Cost I Unit Price Cost I
I C1 !Metro Sanitary Sewer Manhole Modification I 1 LS r 10,000.00 1 8,000 00 1 8,000 00 1 I 5,500.00 1 14,500.00 I 7,500 00 7,500.00 I
Total Bid Schedule C 10,000.00 8,000.00 5,500.00 14,500.00 7,500.00
Sales Tax 9.5% 950.00 760.00 522.50 1,377.50 712.50
Total Bid Schedule C 10,950.00 8,760.00 6,022.50 15,877.50 6,212.50
Bid Schedule D Owner Directed Work
Item No. Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 1 Unit Price Cost
01 Minor Changes 60,000 EST 1 00 60,000 00 1 00 60,000 00 1.00 60,000.00 1 00 60,000.00 1 00 60,000.00
D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000.00 1 00 100,000.00 1.00 100,000.00 1 00 100,000.00
D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,000.00 1.00 80,000.00 1.00 80,000.00 1.00 80,00000
D4 Unsuitable Excavation and Backfill Incl. Haul 2,000 CY 40,000.00 39.00 76,000.00 21.00 42,000.00 30 00 60,000.00 14 13 28,260.00
D5 Explorative Excavation -As Directed 25,000 EST 1 00 25,000.00 1.00 25,000 00 1 00 25,000.00 1 00 25,000.00 1.00 25,000.00
D6 Gravel Borrow 1,000 TON 14 000.00 15 00 15,000 00 16.00 16,000.00 26 00 26,000 00 12 44 12,440.00
D7 Potholing As Directed 20,000 EST 100 20,00000 100 20,00000 100 20,000.00 1.00 20,000.00 100 20,000.00
D8 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00 63,200.00 63,200.00 63,200 00 63,200 00 63,200.00
09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000.00 1.00 30,000.00
D10 Quarry Spalls 2,000 TON 40,000 00 25 00 50,000.00 21.00 42,000.00 25 00 50,000 00 16 01 32,020.00
011 Southcenter Parkway Sign Bridge 140,000 EST 1 00 140,000 00 1.00 140,000.00 1.00 140,000.00 1.00 140,000.00 1 00 140,000 00
D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1 00 50,000 00 1 00 50,000.00 1.00 50,000.00 1.00 50,000.00 1 00 50,000.00
013 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1 00 250,000 00 1 00 250,000 00 1 00 250,000.00 1 00 250,000 00
Total Bid S :hedule D 912,200.00 959,200.00 918,200.00 954,200.00 890,920.00
Schedule A brought forward 13,763,481.00 9,281,500 00 9,624,403 00 10,461,447.00 $10,923,902.00
Schedule 13 brought forward 512,709 00 630,720 00 402,687 35 645,174.00 472,931 60
Schedule C brought forward 10,950 00 8,760.00 6,022 50 15,877 50 8,212 50
Schedule D brought forward 912,200.00 959,200.00 918,200.00 954,200 00 890,920 00
TOTAL BASE BID PRICE 15,199,340.00 10,880,180.00 10,951,312.85 12,076,698.50 $12,295,966.10
Disadvantaged Business Enterprise
Miscalculations in Contractor Bid Proposals 15% Goal 1,632,027.00 I 15% Goal 1,642,696.93 1 15% Goal 1,811,504.78 I 15% Goal 1 1,844,394.91
(1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 1,712,180 00 I Proposed 1,660,300 00 I Proposed 2,105,573.00 Proposed 1,909,873.21
(2) $6,000 Error in summation of item Al 0 unit price listed, not total, total base bid matches proposal Met Goal YES Met Goal's YES Met Goal? YES I Met Goal? YES
(3) All costs in Engineer's Estimate are rounded to nearest whole dollar
Certified by Date
Cyndy Knighton, Senior Engineer
Page 1 of 2
W \PW Eng \Old 0 drive \Cyndy1Kkckdal \Bid Tab
CITY OF TUKWIL A TIIKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT)
CERTIFIED BID TABULATION
November 5, 2010
I
Engineer's Estimate 0) I Gary Merlino Construction Co. I Mowat Construction Company I
Inc. C.A. Carey Corporation
Bid Schedule A Public Roadway Improvements
Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost
Al Roadway Improvements, Complete 1 LS 5,780,716 00 5,520,000 00 5,520,00000 6,500,000 00 6,500,000.00 6,570,00000 6,570,000 00
A2 Bridge, Complete 1 LS 1,338,656.00 840,00000 840,00000 1000,000.00 1000,000.00 900,00000 900,000 00
A3 Walls 5A,8 and 9, Complete 1 LS 35,154.00 36,000.00 36,00000 8,00000 8,000.00 39,000.00 39,000 00
A4 Walls 5B,5C and 7, Complete 1 LS 373,359 00 640,000.00 640,000 00 500,000 00 500,000.00 705,000 00 705,000.00
A5 Wall 6, Complete 1 LS 1,665,909.00 1,500,00000 1,500,000.00 600,00000 600,000.00 2,000,000.00 2,000,000.00
A6 Walls 1,2,3 and 4, Complete 1 LS 2,756,194.00 _2,300,000 00 2,300,000.00 2,300,000.00 2,300,000 00 2,100,000.00 2,100,000.00
A7 Temporary Erosion and Sediment Control (1ESC) 1 LS 488,641.00 235,000 00 235,00000 600,000.00 600,000.00 204,00000 _204,000.00
A8 Training 1000 HR 3,00000 45.00 45,000.00 100 1,00000 500 5,000.00
A9 Shoring or Extra Excavation Class 8 1 LS 11,545 00 18,000 00 18,000.00 70,000 00 70,000.00 11,000.00 11,000 00
Al 0 Potholing for Utilities as Marked 7 EA 7,000.00 600 00 4,200.00 700.00 4,900.00 1,000.00 7,000 00 -.121
All Type B Project Schedule (Min Bid $70,000) 1 LS 70000.00 70000 00 7000000 7000000 70,00000 70000.00 70,000.00
Al2 Trench Safety System 1 LS 4,320.00 10,000 00 10,000.00 25,000.00 25,000.00 7,000 00 7,000 00
A13 Spill Control, Prevention and Countermeasures (SPCC) Plan 1 LS 5,400.00 500 00 500 00 1,000 00 1,000.00 1,000.00 1,000.00
A14 Project Temporary Traffic Control 1 LS 1,223,587.00 430,000.00 430,00000 230.000.00 230,00000 1.000,00000 1,000,000.00
Total Bid Schedule A 13,763,481.00 $11,648,700.00 911,909,900.00 $13,619,000.00
Bid Schedule B City of Tukwila Water Line and System Improvements
I Item No. Item Description Quantity Unit I Unit Price Cost 1 Unit Price 1 Cost I Unit Price Cost I Unit Price Cost 1
1 131 City of B2 Trench Safety Water Line and System, Complete 1 LS I 46 4,320 00 I 49 3,000 00 I 493,000 3,000.00 I 475,000.00 500 00 475,000 500 00 I 614,000 1,
700 00 614,000.00 I
Subtotal 468,227 00 496,000 00 475,500.00 615,700.00
Sales Tax 9 5% 44,482.00 47,12.0.00 45,172.50 58,491 50
Total Bid Schedule B 512,709.00 543,120.00 520,672.50 674,191.50
Bid Schedule C Metro Sanitary Sewer Improvements
1 Item No.1 Item Description Quantity Unit I Unit Price Cost I Unit Price Cost I Unit Price Cost I Unit Price Cost I
I C1 I Metro Sanitary Sewer Manhole Modification 1 LS 1 10,000.00 1 10,000 00 I 10,000.00 1 10,000 00 10,000 00 I 7,800 00 7,800.00 I
Total Bid Schedule C 10,000.00 10,000.00 10,000.00 7,800.00
Sales Tax 9.5% 950.00 950 00 950 00 741 00
Total Bid Schedule C 10,950.00 10,950.00 10,950.00 8,541.00
Bid Schedule D Owner Directed Work
Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost
D1 Minor Changes 60.000 EST 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00 1.00 60,000 00
D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000 00 1 00 100,000.00 1 00 100,000.00
D3 Property Restoration 80,000 EST 1.00 80,000.00 100 80,00000 100 80,000.00 100 80,000.00
D4 Unsuitable Excavation and Backfill Inc! Haul 2,000 CY 40,000 00 35 00 70,000 00 39 00 78,000 00 39 00 78,000.00
D5 Explorative Excavation As Directed 25,000 EST 1.00 25,000.00 1 00 25,000.00 1 00 25,000 00 1 00 25,000 00
D6 Gravel Borrow 1,000 TON 14,000 00 18.00 18,000.00 12 25 12,250.00 18 00 18,000 00
D7 Potholing As Directed 20,000 EST 1.00 20,00000 1.00 20,000.00 100 20,00000 1.00 20,00000
138 Asphalt Cost Price Adjustment 1 CALC 63,200.00 63,200 00 63,200 00 63,200.00 63,200.00 63,200 00 63,200.00 63,200.00
09 Monument Sign Relocation 30,000 EST 1 00 30,000.00 1.00 30,000 00 1 00 30,000 00 1 00 30,000 00
D10 Quarry Spalls 2,000 TON 40,000 00 14 00 28,000.00 19.00 38,000.00 31.00 62,000 00
011 Southcenter Parkway Sign Bridge 140,000 EST 1.00 140,000.00 1 00 140,000.00 1 00 140,000 00 1.00 140,000 00
D12 Preparation and Approval of Traffic Control Plans 50,000 EST 1.00 50,000.00 1 00 50,000.00 1 00 50,000 00 1.00 50,000 00
D13 Removing Shaft Obstructions 250,000 EST 1.00 250,000.00 1.00 250,000 00 1 00 250,000.00 1 00 250,000.00
Total Bid Schedule D 912,200.00 934,200.00 946,450.00 976,200.00
Schedule A brought forward 13,763,481 00 $11,648,700 00 $11,909,900.00 $13,619,000.00
Schedule 13 brought forward 512,709.00 543,120.00 520,672 50 674,191.50
Schedule C brought forward 10,950 00 10,950.00 10,950.00 8,541.00
Schedule D brought forward 912,200.00 934,200.00 946,450.00 976,200 00
TOTAL BASE BID PRICE 15,199,340.00 $13,136,970.00 $13,387,972.50 $15,277,932.501
Disadvantaged Business Enterprise
Miscalculations in Contractor Bid Proposals 15% Goal 1,970,545.50I 15% Goal 1 2,008,195.881 15% Goal 2,291,689.881
(1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal Proposed 2,135,000.00 I Proposed I 2,025,000 00 I Proposed 2,304,860 00 I
(2) $6.000 Error in summation of item A10 unit price listed, not total, total base bid matches proposal Met Goal? YES Met Goal') YES Met Goal? YES
(3) All costs in Engineer's Estimate are rounded to nearest whole dollar
Certified by Date
Cyndy Knighton, Senior Engineer
W \PW Fng \Old P dnve Cyndy \Kfickilal\9&d Tab Page 2 of 2
Disadvantaged Business Enterprise
Guy F. Atkinson Construction, LLC
I Northwest Construction, Inc. N ICON Materials J.R. Hayes Sons, Inc.
Amount to Amount to Amount to Amount to
Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied
Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal
Garrison Creek Landscaping Inc WE Coates Surveying DBE Electric DBE Electric
D3M8719019 $245,269.00 ID3M8019952 $70,000.00 D2F1021272 $1,028,328.00 D2F1021272 $1,028,328.00
DBE Electric John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. KODO Construction
D2F1021272 $1,028,328.00 ID5M0107037 $644,200.00 D5M0107037 $652,245.00 D4M801988 $393,149.21
KODO Construction Gloria Jeane Hauling Highway Rehab Inc Rebar International AAA Contractors Inc.
D4M801988 $438,583.00 ID1F5011386 $37,700.00 D2F2606440 $425,000.00 D4M9821009 $488,396.00
I Sea Tac Sweeping Service
D3M6015063 $52,500.00
American Pride Corp.
D4M8019836 $275,000.00
Leajak Concrete Construction Inc.
D3M5310714 $310,000.00
I OneiII Environmental Services LLC
D3M5310714 $25,000.00
Green City Inc
D4M9621336 $245,900.00
1 Totall $1,712,180.001 Total $1,660,300.001 Total! $2,105,573.001 Total $1,909,873.21
Gary Merlino Construction Co. Inc. I Mowat Construction Company C.A. Carey Corporation
Amount to Amount to Amount to
Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied
Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal
John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. John Wayne Construction Co. Inc.
D5M0107037 $645,000.00 D5M0107037 $730,000.00 D5M0107037 $644,245.00
Rebar International Grady Excavation, Inc Rebar International
D2F2606440 $461,000.00 D2F9320267 $355,000.00 D2F2606440 $437,881.00
DBE Electric DBE Electric KODO Construction
D2F1021272 $1,029,000 00 D2F1021272 $940,000.00 D4M801988 $441,234.00
Contracting Co Inc
D2F8718503 $540,000.00
American Coating Supply
D3M0614843 $36,500 00
I Garison Greek Landscaping
D3M8719019 $205,000.00
I
I
Total $2,135,000.001 Total! $2,025,000.001 Total $2,304,860.001
Certified by Date
Cyndy Knighton, Senior Engineer
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Urban Center Access (Klickitat -S1C Pkwy) Project No 98410419
DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an
underpass for the southbound lane on Southcenter Pkwy Coordinate with WSDOT on 1 -5 on- ramps.
JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents.
STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation in 2009 Proposed Southcenter
Pkwy /Klickitat road closure for duration of construction will save a significant amount of costs.
MAINT. IMPACT: Overlay on a 10 -20 year cycle.
Project is on Impact Fee List under Zone 1 Federal design funds for $3.25m. Westfield Mall mitigation $579k cash
COMMENT: and $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $112k. Construction grants; State T1B
$5m, Federal STP $3m and $250k. Local Improvement District (LID) is a range from $6 5 to $10.5 million
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 3,341 670 4,011
LID Expenses 197 10 500 707
Land (R/W) 2,408 7 2,415
Const. Mgmt. 2,513 2,513
Construction 16,750 16,750
TOTAL EXPENSES 5,946 687 19,763 0 0 0 0 0 0 26,396
FUND SOURCES
Awarded Fed Grant 974 3,250 4,224
Earmark future) 1,840 435 2,275
Awarded State Grant 5,000 5,000
LID 11,545 11,545
ROW Donation 846 846
Mitigation Actual 759 759
Impact Fees 336 471 807
City Oper Revenue 1,191 (219) (32) 0 0 0 0 0 0 940
TOTAL SOURCES 5,946 687 19,763 0 0 0 0 0 0 26,396
Project Location 73:41:.,.0.: er
111 11-� cr
N u
a
i agi
2011- 2016 Capital Improvement Program 15
BLANK
o� �sy\ City of Tukwila
al Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO Mayor Haggerton
Transportation Committee
FROM Public Works Director
DATE. November 8, 2010
SUBJECT Tukwila Urban Center Access (Klickitat) Proiect
Project No. 84 -RW19, Contract No. 05 -071
Supplemental Agreement No. 11
ISSUE
Additional design scope and budget in order to meet WSDOT requirements and minor utility design adjustment for the Klickitat/Southcenter
Urban Access Improvement Project.
BACKGROUND
The design of the Tukwila Urban Access Project halted at the 100% shelf -ready design in May of 2007. At the time it was shelved, there were
a number of outstanding issues requiring resolution before the project design efforts could resume Those issues included WSDOT
approvals, design of the buttonhook ramp, right of way (ROW) acquisition, property coordination and associated design efforts, construction
phasing and formation of the Local Improvement District.
Supplemental Agreements #8 and #9 were developed to complete the design based on the new WSDOT and Federal Highways
Administration (FHWA) requirements. Supplemental Agreement #10 was a simple time extension Even after execution of Supplemental
Agreement #9, WSDOT continued to place new requirements on this project beyond the scope of work developed After extensive
negotiations, WSDOT and FHWA have given the necessary approvals and permits allowing the project to go to ad, but with the understanding
that two late- emerging requirements would be completed concurrent with the ad period and early construction The two requirements are to
design and construct a monotube sign bridge on Southcenter Parkway between the Nordstrom signal and Klickitat Drive and provide Public
Interest Findings (PIF) for the project file for materials which are either sole source or have less than 3 brand names identified
Puget Sound Energy (PSE) and Qwest have a major shared utility duct bank on the east side of Southcenter Parkway, south of Strander
Boulevard, which is encased in concrete. Early coordination with PSE and Qwest was somewhat successful but as the project neared the ad
date of September 30, 2010, details on the utility duct bank were not provided to the design team in a timely manner The Plans,
Specifications and Estimate (PS &E) documents for the project identified the potential major utility conflicts Unfortunately there was
insufficient time to modify them prior to the September 30th ad date
DISCUSSION
Supplemental Agreement #11 includes design for the sign bridge on Southcenter Parkway and re- design for the storm drainage to avoid the
duct bank. Scope and budget is also included for the PIF's WSDOT will need to review and approve the sign bridge design but will not be
reviewing or approving the rest of the work. The budget reflects the anticipated level of WSDOT coordination Funding for Supplemental
Agreement #11 will come from the federal construction funds recently obligated The work will be issued as a change order to the contractor
Minimal impacts to the construction cost are anticipated
Phase Estimated Low Bidder 1 Fund Source 1 Available
Supplemental Agreement #11 Design $107,764 $107,764 I Federal Grants I $3, 250,000
Construction (Engineer's Estimate) $15,365,000 $10,880,180 I TIB Grant 1 $3,398,716
Contingency (10 %120 Incentive ($250k) $1,786,500 $2,426,036 City Funds $31,000
Construction Management (15 /20 $2,304,750 $2,176,036 LID $8,910,300
Total $19,564,014 $15,590,016 Total 1 $15,590,016
RECOMMENDATION
Consider Supplemental Agreement #11 with HNTB for final design and PS &E work in the amount of $107,764 at the November 22, 2010
Committee of the Whole meeting and subsequent December 6, 2010 Regular Meeting
Attachments Project Schedule
Supplemental Agreement #11
W 1PW Eng1PROJECTSIA- RW RS Projects184RW19 TUC Access (Klickitat)IINFORMATION MEMO Supplement #11 Sign Bridge, Utility Conflicts, PIFs 11 -8-10 doc
Tukwila Urban Center Access (Klickitat) Project Schedule
Done Date Description
1 5/7/07 Environmental Approval: ECS Accepted by FHWA
5/24/07 Design Substantial Completion• 100% Shelf -Ready Plans completed
7/16/09 Right -of -Way: Possession and Use Agreement from Legacy Partners
8/17/09 Transportation Committee LID schedule and steps
8/24/09 Committee of the Whole LID Schedule and Process
8/25/09 WSDOT. ROW certification, limited access revision, channelization plans
8/28/09 Open House: For property owners, businesses and tenants
9/3/09 Open House For property owners, businesses and tenants
9/4/09 Notification to Property Owners For Public Hearing on Resolution to Form LID
9/8/09 Transportation Committee: Resolution of Intent to Form LID
9/14/09 Committee of the Whole: Resolution of Intent to Form LID
9/21/09 Regular Council Public Hearing Adoption of Resolution of Intent to Form LID
10/2/09 Notification to Property Owners For Public Hearing on Ordinance to Form LID
10/5/09 Transportation Committee Revised Resolution of Intent to Form LID
10/26/09 COW Regular Council: Public Hearing Adoption of Resolution of Intent to
Form LID (revised)
11/2/09 Transportation Committee: Revised Ordinance to Form LID
11/9/09 Committee of the Whole: Ordinance to Form LID
11/16/09 Regular Council* Public Hearing Adoption of Ordinance Forming LID #33
2/12/10 WSDOT: Submit for Channelization Plan approval
2/22/10 Right -of -Way Recorded acquisition and easements from Doubletree Legacy
3/5/10 WSDOT. Comments on Channelization Plan
9/22/10 Finalize PS &E Documents
8/6/10 WSDOT ROW Certification Process (Partially complete 7/8/10)
9/10/10 WSDOT: Channelization Plan Approval
9/13/10 WSDOT Project Analysis (deviations) Approval Process
8/4/10 WSDOT: Updated Storm Water Report Approval Process (pending any design
changes made to gain Chan Plan approval)
9/22/10 WSDOT 100% PS &E Approval Process
9/30/10 10/26/10 Advertise for Construction Bid 3 week time period (required by federal funds)
11/4/10 Bids Due with Bid Opening
11/15/10- 11/22/10 Transportation Committee, City Council (C.O.W. and Regular). Award of Contract
11/23/10 or later Notice to Proceed to successful bidder
Nov. -Dec. 2010 Pre construction work of project (no substantial roadway work included)
January 2011 Construction of project begins
November 2011 Completion of construction, roadway open to traffic
W \PW Eng \Old P drive \Cyndy \Klickitat \Project Schedule Council Packet.doc
Washington State
mI/ Department of Transportation
Organization and Address Phone:
Supplemental Agreement
City of Tukwila
Number 11 Public Works Department
6300 Southcenter Blvd., Suite #100
Original Agreement Number Tukwila, WA 98188
05 -071 206 -431 -3665
Project Number Execution Date Completion Date
84 -RW19 January 31, 2011
Project Title New Maximum Amount Payable
Klickitat/Southcenter Parkway Access $4,067,978
Improvement Project
Description of Work
Change Order Design Services
The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and
executed on April 6, 2005 and identified as Agreement No. 05 -071 All provisions in the Agreement remain in
effect except as expressly modified by this supplement. The changes to the Agreement are described as follows
Section II, SCOPE OF WORK, shall be amended as follows:
The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by
this reference made part of the Agreement.
11
Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows
All work under this Agreement shall be completed by the date shown in the heading of this
Supplemental Agreement Number 11 under Completion Date.
111
Section V, PAYMENT, shall be amended as follows.
Compensation due to Consultant for work performed or services rendered for this project is
supplemented as detailed in the attached Exhibit B, and by this reference made part of this
Agreement.
Contract Document Amount Management Maximum Amount
Authorized Reserve Fund Payable
Original Agreement $1,168,322 $50,000 $1,218,322
Supplement No. 1 $1,956,680 $0 $3,175,002
Supplement No. 2 $17,200 $0 $3,192,202
Supplement No. 3 $0 $0 $3,192,202
Supplement No. 4 $14,759 $0 $3,206,961
Supplement No. 5 $63,350 $0 $3,270,311
Supplement No. 6 $4,500 $0 $3,274,811
Supplement No. 7 $4,200 $0 $3,279,011
Supplement No. 8 $147,387 $0 $3,426,398
Supplement No. 9 $533,816 $0 $3,960,214
Supplement No. 11 $107,764 $0 $4,067,978
TOTAL $4,017,978 $50,000 $4,067,978
Page 1 of 2
If you concur with this Supplemental Agreement Number 11 and agree to the changes as stated above, please
sign in the appropriate spaces below and return to this office for final action.
By: HNTB Corporation By: City of Tukwila
Daniel H. Dixon, Vice President Approving Authority Signature
Date Date
DOT Form 140 -063 EF
Revised 9/2005
Page 2 of 2
Exhibit A
Scope of Work
Contract 05 -071
Klickitat/Southcenter Parkway
Urban Access Improvement Project
Supplemental Agreement No. 11
Change Order Design /Proprietary Item
Memorandums
September 2010
IHNTB
Tukwila Urban Access Improvement Project
05 -071, Supplement No. 11 Page i
TABLE OF CONTENTS
I. INTRODUCTION 1
II. PROJECT SCHEDULE 1
III. WORK TASKS 1
TASK 22 SIGN BRIDGE 1
Task 22.1 Project Administration 1
Task 22.2 Illumination PS &E Revisions 2
Task 22.3 Sign Bridge PS &E 2
Task 22.4 Ductbank Preservation PS &E Revisions 3
Task 22.5 Miscellaneous PS &E Revisions 4
Task 22.6 Supplemental Geotechnical Memorandum 4
TASK 23 PROPRIETARY ITEM MEMOS 5
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05 -071, Supplement No. 11 Page 1
I. INTRODUCTION
This supplemental agreement includes the following services: 1) determination of type, size and
location of a new sign bridge on Southcenter Parkway at the north button hook off ramp, 2)
redesign elements of the project to avoid conflict with the existing PSE and Qwest duct banks, 3)
preparation of revised drawings and specifications to the PS &E suitable for use as a change order
for the new sign bridge and duct bank redesign, and 4) preparation of Public Interest Findings/
Propnetary Item memos for Sole Source Items.
II. PROJECT SCHEDULE
The Project is on Advertisement as of September 30, 2010. Consultant shall begin services
included in this supplemental agreement upon notice -to- proceed from Agency. Consultant shall
submit the draft deliverables identified in tasks 22.2, 22.3, 22.4, 22.5, and 22.6 within three (3)
weeks after the notice to proceed is issued. It is anticipated that all services shall be complete by
January 10, 2010. If the schedule is extended due to reasons beyond the Consultant's control
(such as WSDOT reviews), it shall be considered Extra Work.
III. WORK TASKS
TASK 22 SIGN BRIDGE
Task 22.1 Project Administration
Subconsultant Management
Consultant shall prepare and execute subconsultant supplemental agreements.
Consultant shall provide direction to Subconsultants, including conducting project
coordination meetings as required with appropriate task leaders.
Budget Management Invoicing
Consultant shall actively manage, update, and control budget.
Consultant shall complete monthly Job Progress Input reports.
Consultant shall produce monthly invoices.
Communicate Progress
Consultant shall conduct ongoing, proactive, and responsive communications with
Agency staff involved in the direction and execution of the Project.
Consultant shall produce a monthly progress report to be submitted with the monthly
invoices.
Quality Management
Consultant shall conduct monthly quality assurance review meetings "Project Review
Meetings which shall include a review of the project status with the principal -in-
charge, project manager, project administrator, and other key staff as required.
Consultant shall be responsible for checking and coordinating all design revisions and
computations, specifications, estimates, and other deliverables identified in this Scope of
Work.
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05 -071, Supplement No. 11 Page 2
Task 22.2 Illumination PS &E Revisions
Consultant shall revise the illumination PS &E to accommodate a new sign bridge at the north
button hook ramp. This task will include the following:
Relocate Pole 30.
Relocate power for lighting, sign lighting and ITS elements.
Coordination with Puget Sound Energy for revised loads if necessary.
Review lighting calculations with the AGI32 program to determine if continuous lighting
is maintained after modifying location of Pole 30.
Review and revise voltage drop and load calculations as required.
Design will be prepared to meet WSDOT standards as modified by the City of Tukwila,
NEC, IES standards.
Deliverables:
Revised Illumination Plans, Specifications and Estimate (electronic .pdf file format and
one (1) original stamped/signed 11" x 17" hard copy).
Task 22.3 Sign Bridge PS &E
Consultant shall prepare the PS &E for a new sign bridge that crosses over Southcenter Parkway
at approximate Station 19 +50.
At 90% design completion, Consultant shall submit the plans, specifications and structural
calculations to the Agency and WSDOT for review. Consultant shall address and incorporate the
review comments into the final Sign Bridge package. Consultant shall conduct one site visit and
identify potential utility conflicts and notify the Agency of findings.
The following new plan sheets will be prepared:
Sign Bridge Layout (Elevation, Camber Diagram, General Notes)
Sign Bridge Details 1 (Structural steel)
Sign Bridge Details 2 (Structural steel)
Sign Bridge Foundation Details 1(Shaft)
Sign Bridge Foundations Details 2 (Miscellaneous shaft and details)
Assumptions:
The new sign bridge will span the entire width of southbound Southcenter Parkway and
will have two foundations, on the west side of Southcenter Parkway and another in the
proposed median of Southcenter Parkway.
The sign bridge will be mounted on a separate foundation and will not be mounted on
bamer. Sign bridge foundations will be drilled shafts "behind" traffic barriers and
guardrail such that integral foundation- and traffic barrier details are not used
No additional field investigation shall be required
The sign bridge will be a WSDOT standard structural steel monotube sign structure
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05 -071, Supplement No. 11 Page 3
Sign bridge posts will be less than 30 feet tall
One round of review comments on 90% plans, specifications, and structural calculations
will be addressed to complete the final Change Order package
The sign bridge will be designed per the WSDOT Bridge Design Manual (March 2010),
which uses the AASHTO Standard Specifications for the Design of Structural Supports
for Highway Signs, Luminaires and Traffic Signals. Fourth Edition dated 2001, with
Interims through 2006. Construction will be in accordance with the WSDOT Standard
Specifications for Road, Bridge and Municipal Construction (2010) and associated
WSDOT Special Provisions.
Deliverables:
90% Sign Bridge Plans, Specifications, and Estimate (electronic .pdf file format)
Breakdown of Lump Sum Quantities for sign structure (electronic .pdf file format)
Sign structural calculations (electronic .pdf file format)
Final Sign Bridge Plans, Specifications, and Estimate (electronic .pdf file format and one
(1) original stamped/signed 11" x 17" hard copy)
Task 22.4 Ductbank Preservation PS &E Revisions
Consultant shall revise the PS &E to avoid conflict with the PSE and Qwest duct banks and the
City -owned fiber optic line on Southcenter Parkway (Sta. 5 +00 to 8 +00). The Consultant shall
revise the PS &E to avoid the PSE duct bank at Strander Boulevard (Sta. 31 +90 to 33 +00). This
includes coordinating with the private utility companies, potholing and surveying at conflict
locations, updating the basemap, identifying the feasibility of redesigning elements to avoid
conflict with the duct banks, and revising the following design elements: drainage, roadway
grading, retaining wall, and associated specifications and estimate.
Once pothole data has been collected and analyzed, the Consultant shall analyze the PS &E
revisions assumed below for feasibility and cost effectiveness. Should the assumed PS &E
revisions not adequately address the utility conflicts, not be feasible or cost effective, work on
this scope item (22.4) will be stopped until the matter can be further discussed with the Agency.
Assumptions:
Potholing and survey at up to five (5) areas.
The base map survey will be revised to show the actual PSE and Qwest duct bank width.
The feasibility analysis is limited to identifying the most cost effective approach to avoid
conflict with the PSE duct banks and make recommendations to the City.
Coordination will continue with PSE and Qwest.
Design revisions are limited to the following:
o Roadway grading revise roadway profile of Doubletree entrance to relocate low
point of curb returns to allow for moving drainage structures 38 and 39a.
o Drainage move drainage structures 38 and 39a, add shallow inlets at structures
35 and 35a and relocate the CB Types 2's, move underdrain from Wall 4, move
structures 86, 87, 88 (stormwater vault), and 89.
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05 -071, Supplement No. 11 Page 4
o Retaining Wall 6 review and modify shoring specifications, if needed, for
construction of Wall 6 adjacent to the proposed stormwater vault and existing
PSE duct bank.
o Retaining Wall 5c footing will be revised to avoid conflict with the Qwest duct
bank.
Deliverables:
Drainage, Roadway Grading, and Wall Revised Plans, Specifications, and Estimate (electronic
.pdf file format and one (1) original stamped/signed 11" x 17" hard copy)
Task 22.5 Miscellaneous PS &E Revisions
Consultant shall revise the associated PS &E as needed to accommodate the effects of the
illumination and sign bridge design changes. This includes revising the following design
elements: realignment of median curb, roadway sections, signal conduit, drainage, temporary
erosion and sediment control, site preparation, landscaping, architectural treatments, and
associated specifications and estimate.
Assumptions:
Design revisions outside of the construction limits of the new sign bridge and associated
revised illumination is not included in this scope of work.
Deliverables:
Sign Bridge Miscellaneous Revised Plans, Specifications, and Estimate (electronic .pdf
file format and one (1) original stamped/signed 11" x 17" hard copy)
Task 22.6 Supplemental Geotechnical Memorandum
Consultant shall review the project geotechnical data and report, and prepare geotechnical
recommendations for the design of the new sign bridge foundations. This scope of work includes
the following tasks:
Review boring logs previously completed near the new sign bridge foundation locations
(GeoEngineers borings B -9 and B -10).
Based on the existing data, evaluate subsurface conditions and develop soil design
parameters for the sign bridge foundations.
Present recommendations in a supplemental memorandum.
Assumptions:
Geotechnical recommendations will be in accordance with Chapter 17 of the WSDOT
Geotechnical Design Manual (GDM issued January 2010)
Deliverables:
Supplemental Geotechnical Memorandum (electronic .pdf file format)
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05 -071, Supplement No. 11 Page 5
TASK 23 PROPRIETARY ITEM MEMOS
CONSULTANT shall prepare up to ten (10) Propnetary Item Memos to address the Public
Interest Finding (PIF) as required in the WSDOT Local City Guidelines (LAG) Manual Section
44.55. Consultant shall prepare Proprietary Item Memos for the items listed below; any
additional memos will be considered extra work and shall require a supplemental agreement.
Proprietary Item Memos will be prepared to address the following items:
o Clow Medallion hydrants
o Sherwin Williams Chrome Yellow Paint
o Electronic Ball Markers
o Bio- Barrier by Fiberweb
o PROSPECT Tree grates by Urban Accessories
o EAS -60 two part epoxy
o Pelco Spectra IV Television Cameras
o Itens Video Detection System
o RZ -4 Advanced Video Detection Cameras
o Vantage LAM (Lens Adjustment Module)
Assumptions:
The Proprietary Item Memos will not require review and/or approval by WSDOT.
The Proprietary Item Memos will require one review by the Agency. Consultant shall
address one (1) round of consolidated review comments and shall submit a final memo
for inclusion in the Agency's Project file.
Each Proprietary Item Memo will be limited to two pages in length.
Deliverables:
One (1) draft and one (1) final Proprietary Item Memo for each of the following items
(electronic MS Word format):
o Clow Medallion hydrants
o Sherwin Williams Chrome Yellow Paint
o Electronic Ball Markers
o Bio-Barner by Fiberweb
o PROSPECT Tree grates by Urban Accessones
o EAS -60 two part epoxy
o Pelco Spectra IV Television Cameras
o Itens Video Detection System
o RZ -4 Advanced Video Detection Cameras
o Vantage LAM (Lens Adjustment Module)
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HNTB Corporation
Consultant Fee Determination
Summary Sheet (Lump Sum)
Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway
Supplement No. 11 Change Order Design /Proprietary Item Memos
LABOR COSTS
Staff Classification Hours Rate Total Cost
Principal 2 $277 52 $555
Project Manager 40 $226 36 $9,054
Sr. Structural Engineer 2 $191.79 $384
Sr. Architectural Manager 2 $183 38 $367
Senior Project Engineer 100 $170.60 $17,060
Project Engineer 28 $137.63 $3,854
Design Engineer /Traffic Engineer 110 $101 62 $11,178
Landscape Architect 4 $108 86 $435
Jr. Engineer /Jr. Landscape Architect 0 $73 54 $0
Sr. CAD Technician 2 $116.93 $234
CAD Technician 42 $101.85 $4,278
Sr. Project Administrator 38 $119.37 $4,536
Sr. Administrative Assistant 9 $70.55 $635
Total Hours 379
1 TOTAL LABOR COSTS $52,5691
REIMBURSEABLE COSTS
Local Travel (Mileage /Parking): $50
Reproduction: $200
Courier /Express Mail: $50
Other: $50
TOTAL REIMBURSEABLE COSTS $350
SUBCONSULTANT COSTS
HDR Engineering, Inc. $31,3881
1 PACE Engineers, Inc. $21,2151
GeoEngineers, Inc. $2,2421
TOTAL FEE $107,7641
05 -071, Supplement No. 11 HNTB Corporation
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(OIILA 1,
s City of Tukwila
4 Jim Haggerton, Mayor
J
90 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committe
FROM: Public Works Director
DATE: November 8, 2010
SUBJECT: Tukwila Urban Center Access (Klickitat) Project
Project 98410419
Purchase Three Traffic Control Cabinets
ISSUE
Approve purchase of three new traffic control cabinets built to the City of Tukwila's ITS
specifications for the Tukwila Urban Center (TUC) Access Project's intersections.
BACKGROUND
This purchase is to supply the TUC Access Project with the three traffic control cabinets that are to
be provided by the City. These 3 new cabinets will be provided to the contractor for the TUC
Access intersections at I -5 /Nordstrom, Klickitat Dr, and Doubletree /McDonalds.
ANALYSIS
Western Systems is a listed vendor on the Washington State procurement contract #03502 for
the traffic signal cabinets and the sole source vendor for Eagle M -50 signal controllers.
Purchase Order PWM51445 in the amount of $64,326.87 to Western Systems for the acquisition
of three new ITS traffic control cabinets. All three are budgeted in the TUC Access Project's 104
Fund.
BUDGET AND BID SUMMARY
EACH TOTAL
TUC Access (Klickitat) Project $21,442.29 $64,326.87
RECOMMENDATION
The Council is being asked to approve the purchase of three ITS traffic control cabinets from Western
Systems of Everett, Washington in the amount of $64,326 87 and consider this item at the November 22,
2010 Committee of the Whole and subsequent December 6, 2010 Regular Meetings
Attachments. Map
Western Systems Quote
W\PW Eng \PROJECTS\A- RW RS Projects \98410419 TUC Access (Klickitat) \Info Memo TUC Access 3 ITS Cabinets 11- 10.doc
TUKWILA URBAN CENTER ACCESS
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INTELLIGENT TRANSPORTATION SYSTEMS
COMMUNICATIONS AND NETWORKING SOLUTIONS I1GG
909 SE EVERETT MALL WAY rrA1 20 PHONE (425) 438-1133
EVERETT WA 98 208 4 2 5 FAX 438-15E35
Page 1 of 1
November 7, 2010 Quotation WSQ W2692
Attention: Scott Bates City of Tukwila
Quotation Controller Cabinets 2010 Design
Scott,
We are pleased to quote you the following pricing for controller cabinets;
Bid Item #1: Controller Cabinet Type SP Complete
7 Type Stretch -P controller cabinets wired per City of Tukwila 2010 specifications including: Wired facility with Type SP
Enclosure (unfinished aluminum, UL listed) with; 16- position TS2 -2 load -bay, Detection systems including; ((3) TS2 detector
Racks wired for (48) channels of detection and (2) Opticom slots, vehicle detection test switch panel and detector panel),
Final assembly, auxiliary switch panel, fan and thermostat, power panel, SDLC (6 cable) and PS termination panel, video
Detection panel (6 camera) and unused phase links
Includes the following plug -in devices:
1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key
1 EDI MMU16LEIP malfunction management unit
1— GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -20TX dual GBIC ports and (2) GBIC- LXSC10
10km GBIC transceivers
3 EDI BIU700 bus interface units
1 EDI PS250 shelf mounted power supply
16 PDC SSS87I /0 cube Toad switches with I/O indicators
1— PDC SSS87 cube flasher
6 Detrol 205 flash transfer relays
4 EDI ORACLE4e 4- channel rack mount loop amplifiers
19,582.00 unit cost 137.074.00 IumD sum
THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN
Delivery by 12/30/2010
Terms: Net 30 Days
FOB Destination 1 Q 5 8.Z
This quote is good through 2010. 11 I
Sincerely,
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WESTERN SYSTEMS
Rogeite Vem4 1 2 2 Li Li 2-
President
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COT INTELLIGENT TRANSPORTATION SYSTEMS
COMMUNICATIONS AND NETWORKING SOLUTIONS
909 SE EVERETT MALL WAY #A 20 PHONE (425) 438-' 1 33
EvERET y \,WWA 98 2n FAx 425) 438
Page 1 of 1
November 7, 2010 Quotation WSQ W2692
Attention Scott Bates City of Tukwila
Quotation Controller Cabinets 2010 Design
Scott,
We are pleased to quote you the following pricing for controller cabinets;
Bid Item #1; Controller Cabinet Type SP Complete
7 Type Stretch -P controller cabinets wired per City of Tukwila 2010 specifications including: Wired facility with Type SP
Enclosure (unfinished aluminum, UL listed) with, 16- position TS2 -2 load -bay, Detection systems including; ((3) TS2 detector
Racks wired for (48) channels of detection and (2) Opticom slots, vehicle detection test switch panel and detector panel),
Final assembly, auxiliary switch panel, fan and thermostat, power panel, SDLC (6 cable) and PS termination panel, video
Detection panel (6 camera) and unused phase links
Includes the following plug -in devices:
1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key
1 EDI MMU16LEIP malfunction management unit
1 GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -20TX dual GBIC ports and (2) GBIC- LXSC10
10km GBIC transceivers
3 EDI BIU700 bus interface units
1 EDI PS250 shelf mounted power supply
16 PDC SSS871 /0 cube Toad switches with I/O indicators
1 PDC SSS87 cube flasher
6 Detrol 205 flash transfer relays
4 EDI ORACLE4e 4- channel rack mount loop amplifiers
19,582.00 unit cost 137,074.00 lump sum
THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN
Delivery by 12/30/2010
Terms: Net 30 Days S c-
FOB Destination 1 G
This quote is good through 2010.
Sincerely, 1 C /e) l 6(00 z`1
WESTERN SYYS
'o6eit` `'GU014 42- Z�
President
SIEMENS `Actelis `RIS
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Carmanah r� Opcelecom -nkf .i;, r� °N WO( k s
http /www.westernsystems- inc.com
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s City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL
90• NAL MEMORANDUM
TO. Mayor Haggerton
Transportation Committee
FROM Bob Giberson, Public Works Director
DATE November 9, 2010
SUBJECT Development Agreement Westfield Mall
ISSUE
The purpose is to determine whether the City should enter into a development agreement with
Westfield regarding how impact fees will be assessed and trips tracked for the mall as a unified site,
rather than separate parcels; thereby creating efficiencies and predictability for both the City and
Westfield.
BACKGROUND
Westfield is the operator of the Mall and owner of the majority of the Mall property Given that there
are additional parcels on the Mall site and the sheer size of the use (85 acres), issues have arisen
regarding the assessment of impact fees, how they are calculated, how the trips are tracked and
when credit is given for discontinued uses. For example, when Seafood City was permitted,
disputes arose regarding whether trips from the discontinued Mervyn's should be credited against
the new Seafood City trips. Appeals of this nature can be costly for both the City and Westfield;
thus, it appeared desirable to simplify the process for assessing traffic impact fees for development
and redevelopment of the Westfield Property. Staff worked collaboratively with Westfield to agree
on a methodology and process for the calculation of traffic impact fees to expedite permitting and
provide predictability for future development and redevelopment.
Nothing in the proposed agreement vests Westfield to a specific impact fee amount. When fees are
owed, they will be paid at the rate in effect at the time of assessment. This agreement simply
addresses the methodology for analyzing and utilization of trips to and from the site.
DISCUSSION
This development agreement accomplishes the following:
Treats the Mali as one site for purposes of traffic impact fee analysis.
Sets a "trip ceiling" for maximum number of trips for the site, as set forth in the 2004 EIS.
Allows for a "trip bank" to be created for discontinued uses at anchor or pad locations for the
term of the agreement.
Provides a mechanism for using "banked" trips when a new use replaces a discontinued use
Sets forth triggers for when traffic impact fees are owed to the City
Streamlines the process for providing traffic analysis to the City and places the primary burden
on demonstrating the availability of banked credits on Westfield.
RECOMMENDATION
The Council is being asked to approve the ordinance adopting the development agreement
and consider this item at the November 27, 2010 Committee of the Whole meeting and
subsequent December 3, 2010 Regular Meeting.
Attachments Ordinance Adopting the Development Agreement.
Development Agreement with Westfield
W \PW Eng \OTHER \Bob Giberson \InfoMemo Westfield Dev Ag 2010 doc
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE DEVELOPMENT AGREEMENT
BETWEEN THE CITY OF TUKWILA AND WEA SOUTHCENTER LLC
REGARDING TRAFFIC IMPACT FEES FOR THE DEVELOPMENT AND
REDEVELOPMENT OF SOUTHCENTER MALL; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, RCW 36.70B.170 authorizes the City to enter into "development
agreements" with persons having ownership or control of real property; and
WHEREAS, pursuant to RCW 36.70B.200, on 2010 the City Council
held a public hearing regarding the Development Agreement; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, DO ORDAIN AS FOLLOWS:
Section 1. Development Agreement Adopted. The Development Agreement
between the City of Tukwila and WEA Southcenter LLC, a copy of which is attached to
this Ordinance as Exhibit A, is hereby adopted.
Section 2. Severability. If any section, subsection, paragraph, sentence, clause or
phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 3. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force five days
after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010.
Ordinance Sample, 11/10/10, 1
ATTEST/ AUTHENTICATED:
Christy O'Flaherty, City Clerk Jim Haggerton, Mayor
Filed with the City Clerk:
APPROVED AS TO FORM BY: Passed by the City Council:
Published:
Effective Date:
Shelley M. Kerslake, City Attorney Ordinance Number:
Ordinance Sample, 11/10/10, 2
DEVELOPMENT AGREEMENT
BY AND BETWEEN THE CITY OF TUKWILA AND
WEA SOUTHCENTER LLC FOR THE
EXPANSION AND RENOVATION OF WESTFIELD SOUTHCENTER MALL
THIS DEVELOPMENT AGREEMENT "Agreement is made and entered into this
day of 2010, by and between the CITY OF TUKWILA ("CITY a
noncharter, optional code Washington municipal corporation and WEA SOITTHCENTER LLC
("WESTFIELD"), a Delaware limited liability company.
I. RECITALS
WHEREAS, the Washington State Legislature has authorized the execution of a
development agreement between a local government and a person having ownership or control
of real property within its jurisdiction (RCW 36.70B.170(1)),
WHEREAS, Westfield Southcenter Mall (the "Mall is located on land within the City
of Tukwila, within the block bounded by Southcenter Parkway, Strander Boulevard, Andover
Park West and Tukwila Parkway, The Mall, comprising approximately 85 acres, is illustrated on
attached Exhibit A.
WHEREAS, Westfield is the operator of the Mall and the owner of the majority of the
Mall property, as illustrated in Exhibit A and Iegally described in Exhibit B (the "Westfield
Property
WHEREAS, the purpose of this Agreement is to simplify the process for assessing traffic
impact fees for development and redevelopment of the Westfield Property
WHEREAS, the Parties agree that the Mall's presence in the community provides
significant economic and community benefit to the City and its residents;
WHEREAS, it is in the best interest of the Parties to agree on a methodology and process
for the calculation of traffic impact fees as they relate to development and redevelopment of the
Westfield Property to expedite permitting and provide predictability for future development and
redevelopment;
WHEREAS, The Westfield Shoppingtown Southcenter Expansion EIS (E03 -010) was
conducted for the proposed expansion of the Mall in October 2004 (the "EIS This proposed
expansion was expected to expand and renovate the Mall by 787,903 additional square feet of
gross building area (gba) As of the date of this Agreement more than half of the proposed
787,903 expansion has been built
WHEREAS, at the time of EIS preparation, King County Parcel No 3597000257 (the
"Former Bank of America Parcel located in the northwest portion of the Mali, was owned by
Y \WPBWESfFIIiLD\DEVELOPMENf AGREOMGNIITIF AGREEMENT TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 1 1-09 -10 DOCX
Bank of America, N.A. and occupied by an 11,800 square foot (gla) Bank of America drive -in
bank (the "Former Bank of America that generated 148 p.m. peak hour trips. The Former
Bank of America Parcel was not considered part of the Mall in the EIS but trips from the bank
were considered part of the existing background conditions. In 2009, Westfield acquired the
Former Bank of America Parcel, the uses on the Former Bank of America Parcel were
discontinued and a new Bank of America bank was built on the Westfield Property. Traffic
impact fees were paid when building permits for the new Bank of America hank were issued.
W'FIFREAS, at the time of EIS preparation, the Mall consisted of five anchor buildings
occupied by Nordstroms, Macy's, Sears, J.C.Penney and Mervyn's respectively (the "Anchor
Buildings"), an enclosed multi- tenant building (the "Mall Building") and several detached single
tenant buildings (the `Tad Buildings In 2007 the use of the Mervyn's Anchor Building was
discontinued.
WHEREAS. the EIS contemplated that, at build -out of the 787,903 additional square feet
(gba), 1332 new p.m. peak hour vehicle trips would be added to the City transportation system
due to the expansion and renovation;
WHEREAS, 1139 new trips have been added to the City's transportation system due to
the expansion and renovation of the Mall since 2004
WHEREAS, a development agreement must be approved by ordinance or resolution after
a public hearing (RCW 36.7013.200); and
WHEREAS, a public hearing for this Development Agreement was held on
and the City council approved this Development Agreement by Ordinance on
NOW THEREFORE, in consideration of the mutual promises set forth here, the parties
hereto agree as follows.
III. AGREEMENT
1. The Project. The Project is the development, redevelopment, reoccupancy of
previously discontinued uses, and future changes in use of the Westfield Property, including the
addition of new free standing or attached structures. The term "Development" as used
hereinafter shall include any proposed development, redevelopment, or reoccupancy of
previously discontinued uses on the Westfield Property and any future changes in use of Anchor
or Pad Buildings on the Westfield Property.
2. Westfield Development Aareemcnt. Effective December 23, 2005 Westfield and
the City entered into a Development Agreement which addressed, among other things, the
payment of traffic impact fees (the "Westfield Development Agreement'') 'Phis Agreement
supersedes the methodology in the Westfield Development Agreement for the calculation of
traffic impact fees All other provisions of the Westfield Development Agreement remain
unchanged in full force and effect.
2
Y ,V' \WEST FIELDV)EVE.LOPMENT AGREEMENT `,TIP AGR EEMENT\TUKWILA WES FIELD DEVELOPMENT AGREEMENT 11 -09 -10 DUCX
3. Transportation Impact Fees and Concurrencv Approval.
3.1 Concurrencv Approval Pursuant to TMC 9 48 and TMC 21 04, the City
has determined that Mall, up to the Trip Ceiling (hereinafter defined), meets the City's standards
for transportation concurrency approval and mitigates significant adverse impacts to the City's
transportation system; provided that transportation impact fees are paid, if owing, applicable at
the time of building permit issuance.
3.2 Categorization of Trios. As described in the EIS, the use of the Mall, prior
to any expansion after 2004, generated a total of 3022 p.m. peak hour vehicle trips. These trips,
plus the 148 p.m. peak hour vehicles trips from the Former Bank of America, or a total of 3170
p.m. peak hour trips, comprise the baseline of existing trips in this Agreement (the "Existing
Trips These Existing Trips are further explained as set forth in Exhibit C. Development at the
Mall, as described in the EIS. was expected to generate at total of 1332 net new pm peak hour
trips ("Future Trips Since 2004. Development at the Mall has resulted in the addition of 1139
new p.m. peak hour vehicle trips, of which the 15 3 new trips from Seafood City were offset by
applying an equal number of trips from the discontinuation of the former Mervyn's, resulting in
986 net new trips to date "Net New Trips to Date As a result, 346 net new pm peak hour trips
are remaining as of the execution of this Agreement (the "Remaining Trips
3.3 Trip Bank. Traffic impact fees will he imposed in accordance with the
terms of this Section.
3,3.1 Trip Ceiling. The maximum number of p m. peak hour trips for
the Mall covered by this Agreement is 4502 trips (the "Trip Ceiling Subject to the provisions
of this Agreement, these 4,502 trips shall be reserved by the City for use by Westfield hereunder
for the Term of this Agreement'
3.3.2 Deposit of "Credits" into Trip Bank. Westfield shall be entitled to
deposit into the Trip Bank, trip reductions from the closure or discontinuance of any use or
portion thereof in an Anchor Building or Pad Building on the Westfield Property, as depicted in
Ex. A, or trip reductions from a change in use in an Anchor Building or Pad Building on the
Westfield Property "Banked Trip Cred its It shall be the responsibility of Westfield to provide
sufficient evidence to the City of the trip reduction proposed to be approved as Banked Trip
Credits and evidence of the closure, discontinuous, or change in any use. The City shall confirm
the requested Banked Trip Credits within 45 days of the Westfield's request. The Banked Trip
Credits may he used to off -set trips generated by the reoccupancy of any building. or portion
thereof. as well as new de \,elopment. The Parties agree that the Trip Bank has. as a starting
balance. 194 trips.
3 3.3 "brio Credits from Klickitat Dedication. Westfield dedicated right
of -way for the fukwilla Urban Access Klickitat Improvements Project 84 -RW 19. "fhe Westfield
Development Agreement provided a credit for the value of that dedication against traffic impact
1 Of this Trip Ceiling, 604 trips have been allocated to the property owned by Astoria Reality, Inc (the Macy's
Parcel and 192 trips have been allocated to the property owned by Bank of America N.A., (the "Bank America
Parcel it shall be the responsibility of Westfield to work with these property owners if development plans are
proposed for these parcels to ensure consistency with this Agreement.
3
Y ''\WP\WFiSTF IEI.D \DEV10LOPMENF AGRPFMEN'P.TIF AGRId0MENT\,TUX W ILA A'ESTFIELD DEVELOPMENT AGREEM ENT I I -09 -10 DOCX
fees paid To account for the credit remaining as of this date, The City agrees that Westfield has
285 additional pre -paid trips to apply against future development under this Agreement.
3.3.4 When Traffic Impact Fees Are Triaaered. For any Development
that generates net new PM peak hour trips, Westfield shall provide the City a traffic analysis. In
that traffic analysis Westfield must elect to use Banked Trip Credits or indicate it will pay for the
net new trips. If Westfield elects to use Banked Trip Credits, it must demonstrate that there are
sufficient credits available to offset the net new trip generation. Traffic Impact Fees shall also be
triggered for the conversion of a parking garage or a portion thereof to a trip generating use, the
construction of any new trip generating building or the physical expansion of any existing
building for a trip generating use.
3.3.5 Calculation of Traffic Impact Fees Owing. Of the 4,502 trips
allocated for the Mall under this Agreement, traffic impact fees have been paid for 4,156 trips
With the additional pre -paid trips established by Section 3.3.3 above, traffic impact fees have
been paid for 4441 trips ("Pre -paid Balance Thus, payment for traffic impacts is only due
when the number of trips occurring on the property exceed 4,441, up to the trip ceiling. Trips
exceeding the Pre -Paid Balance will be assessed the impact fee that is in effect at the time of
building permit issuance
3.3.6 Engineering Analysis. 'Trip generation is generally calculated
using the ITE Trip Generation manual. Exceptions to this analysis arise when uses are unique
Should Westfield propose a unique use for which an independent traffic analysis is required,
such analysis must be submitted to the City for approval 60 days prior to permit issuance. The
City shall decide on whether to approve such analysis within 30 days after submittal by the
Westfield.
3.3.7 Monitoring It shall be the responsibility of Westfield to provide
sufficient evidence of trip generation for new proposed Development and for any proposed
Banked 'Trip Credit. Trip generation studies shall be consistent with traffic engineering practices
and shall be mutually agreed upon by both parties prior to implementation of this agreement.
The City shall maintain a ledger of Banked Trip Credits and trips remaining under the Trip
Ceiling.
4. Exhibits. Exhibits to this Agreement are as follows:
a) Exhibit A Westfield Mall Illustration indicating pad buildings and
anchor buildings
b) Exhibit B Westfield Property Legal Description
c) Exhibit C Westfield Southcenter "Trip Matrix
5. General Provisions
this payment has been accomplished by a combination of SFPA mitigation, payment by existing development,
cash payments and land donation for system improvements.
4
Y AGREEMENT .TIF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 0'7- 10.DOC'X
5 1 Governing Law. This Agreement shall be governed by and interpreted in
accordance with the laws of the State of Washington.
5.2 Term. The term of this Agreement shall commence on the Effective Date
and shall continue for a period of six years (the "Termination Date The term of this
Agreement shall be automatically renewed for one additional three year term unless the Mayor
notifies Westfield at least 90 days prior to the Termination Date that the Agreement will not be
automatically renewed ("Non- Renewal Notice Upon issuance of a Non Renewal Notice the
parties agree to negotiate in good faith amendments to this Agreement with the goal of extending
the Agreement beyond the Termination Date.
5.3 Effective Date. This Agreement shall become effective on the first date
upon which all Parties have executed this Agreement.
5.4 Recording. This Agreement or a memorandum thereof shall be recorded
against the Westfield Property as a covenant running with the land and shall be binding on the
Owners, its heirs, successors and assigns until this Agreement expires.
5.5 Agreement Binding on Successors This Agreement shall be binding upon
and shall inure to the benefit of the heirs, successors and assigns of the Owners, and upon the
City, except as limited and conditioned in this Agreement.
5.6 Modifications to Agreement. This Agreement contains all terms,
conditions and provisions agreed upon by the parties hereto, and shall not be modified except by
written amendment executed by both parties. Amendments to this Agreement that materially
modify the intent and policy of the Agreement must be approved by the City Council. Other
amendments may be approved by the City Mayor.
5.7 Interpretation: Severabilitv.
5.7.1 Interpretation. The parties intend this Agreement to be interpreted
to the full extent authorized by law as an exercise of the City's authority to enter into
development agreements pursuant to RCW 36.70B 170 et seq and this Agreement shall he
construed to exclude from the scope of this Agreement and to reserve to the City, only that police
power authority which is prohibited by law from being subject to a mutual agreement with
consideration.
5 7.2 Severabilitv. I1' any provisions of this Agreement are determined
to be unenforceable or invalid in a final decree or judgment by a court of Iaw, then the remainder
of this Agreement not decreed or adjudged unenforceable or invalid shall remain unaffected and
in full force and effect. In that event. this Agreement shall thereafter be modified, as provided
immediately hereafter, to implement the intent of the parties to the maximum extent allowable
under law. The parties shall diligently seek to agree to modify. the Agreement consistent with the
final court determination, and no party shall undertake any actions inconsistent with the intent of
this Agreement until the modification to this Agreement has been completed. If the parties do
not mutually agree to modifications within forty -five (45) days after the final court
determination, then either party may initiate the arbitration process under Section 7 for
5
Y \WP \WES1 IELD\DEVELOPMENT AGREEMENT\TIF AGREEMENIITUKWILA- WESI'FIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX
determination of the modifications that will implement the intent of this Agreement and the final
court decision.
5.8 Authority. Each party respectively represents and warrants that it has the
power and authority, and is duly authorized, to enter into this Agreement on the terms and
conditions herein stated, and to deliver and perform its obligations under this Agreement.
5.9 Exhibits and Appendices Incorporated. Exhibits A through C are
incorporated herein by this reference as if fully set forth
5.10 Headings. The headings in this Agreement are inserted for reference only
and shall not be construed to expand, limit or otherwise modify the terms and conditions of this
Agreement.
5.11 Time of the Essence. Time is of the essence of this Agreement and of
every provision hereof. Unless otherwise set forth in this Agreement, the reference to "days"
shall mean calendar days. If any time for action occurs on a weekend or legal holiday in the
State of Washington, then the time period shall be extended automatically to the next business
day.
5.12 Entire Agreement. This Agreement represents the entire agreement of the
parties with respect to the subject matter hereof. There are no other agreements. oral or written,
except as expressly set forth herein and this Agreement supersedes all previous agreements, oral
or written.
5.13 Attorneys' Pees. In any action to enforce or determine a party's rights
under this Agreement, the prevailing party shall be entitled to attorney's fees and costs.
5.14 No Third -Party Beneficiary. This Agreement is made and entered into for
the sole protection and benefit of the parties hereto and their successors and assigns. Westfield,
at its discretion. may apply the benefits of this Agreement to any of its tenants that are subject to
the payment of traffic impact fees. No other person shall have any right of action based upon any
provision of this Agreement.
5.15 Interpretation. This Agreement has been reviewed and revised by legal
counsel for both parties, and no presumption or rule construing ambiguity against the drafter of
the document shall apply to the interpretation or enforcement of this Agreement.
5.16 Notice. All communications. notices, and demands of any kind that a
party under this Agreement requires or desires to give to any other party shall he in writing and
either (i) delivered personally, (ii) sent by facsimile transmission with an additional copy mailed
first class, or (iii) deposited in the U.S mail. certified mail postage prepaid, return receipt
requested, and addressed as follows.
If to the City:
6
Y '•WP''WESTPIELD \DEVI LOPMENT AGREEMENT \111: AGREEMENP:1UKWILA WL °SMELD DEVELOPMENT AGREEMENT 11 -09 -10 DOCX
City of Tukwila
6300 Southcenter Boulevard
Tukwila, Washington 98188
Attn. Mayor's Office and
Director of Public Works and
Director of Community Development
If to Westfield.
General Manager
Southcenter Mall
Westfield Corporation, Inc.
633 Southcenter
Seattle, WA 98188 -2888
And to:
Senior Vice President Development Northwest
Westfield Corporation, Inc.
11601 Wilshire Blvd., 12th Floor
Los Angeles, CA 90025 -1748
And to:
Brent Carson
GordonDerr LLP
2025 First Avenue, Suite 500
Seattle, WA 98121 -3140
Notice by hand delivery or facsimile shall be effective upon receipt, provided that notice
by facsimile shall be accompanied by mailed notice as set forth herein and shall be evidenced by
a machine- printed confirmation of successful transmission. If deposited in the mail, certified
mail, return receipt requested, notice shall be deemed delivered forty -eight (48) hours after
deposited. Any party at any time by notice to the other party may designate a different address
or person to which such notice or communication shall be given.
5.17 Delays. If either party is delayed in the perlormancc of its obligations
under this Agreement due to Force Majeure, then performance of those obligations shall be
excused for the period of dela. For purposes of this Agreement, economic downturns, loss in
value of Westfield assets, inability to obtain or retain financing, do not constitute a force majeure
event.
5.18 Indemnification. Except as otherwise specifically provided elsewhere in
this Agreement and any exhibits hereto, each party shall protect, defend, indemnify and hold
harmless the other party and their officers, agents, and employees, or any of them, from and
against any and all claims, actions, suits liability, loss, costs, expenses, and damages of any
nature whatsoever, which are caused by or result from any negligent act or omission of the
7
Y `.WP•.WL$'IFIGLLY AGREEMI:N'r.rI4 AGRI'PM11ENr:TUKWILA V'LS'1'1l P.LD UCVCLOPMC.Nr AGREEMENT I 1- 09.10DOCX
party's own officers, agents, and employees in performing services pursuant to this Agreement.
In the event that any suit based upon such a claim, action, loss, or damage is brought against a
party, the party whose negligent action or omissions gave rise to the claim shall defend the other
party at the indemnifying party's sole cost and expense; and if final judgment be rendered
against the other party and its officers, agents, and employees or jointly the parties and their
respective officers, agents, and employees, the parties whose actions or omissions gave rise to
the claim shall satisfy the same; provided that, in the event of concurrent negligence, each party
shall indemnify and hold the other parties harmless only to the extent of that party's negligence.
The indemnification to the City hereunder shall he for the benefit of the City as an entity, and not
for members of the general public.
5 19. Mediation. If a dispute arises from this Agreement or an alleged breach
thereof and if the dispute cannot be resolved through direct discussions, either party may, at its
election, request mediation by giving notice to the other party ("Mediation Notice"). Within 5
business days from the Mediation Notice the parties shall mutually agree on the selection of a
mediator or, if the parties are unable to mutually agree on the selection of a mediator. the
mediator shall selected by JAMS. All fees and expenses for mediation shall be borne by the
parties equally. However, each party shall bear the expense of its own counsel, witnesses, and
preparation and presentation of evidence. If Mediation is elected and is unable to resolve the
dispute, the parties proceed with all available administrative appeals or judicial remedies.
IN WITNESS WHEREOF, the parties hereto have caused this Development Agreement
to be executed as of the dates set forth below:
CITY OF TUKWILA
By
Its
Dated
WEA SOUTHCENTER LLC
By
Its
ATTEST•
13y
8
WP \WLSTFW1 D \DEVELOPMEN1 AGREEMENT \TIF 4C ;REIMEN aLKWILA WI :STPIFLD DEVELOPMENT AGREDAYNT I I- 09- IO.DOCX
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
By
Shelley M. Kerslake, City Attorney
STATE OF WASHINGTON
ss.
COUNTY OF KING
On this day of November, 2010, before me, a Notary Public in and for the State of
Washington, personally appeared personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated
that he was authorized to execute the instrument, and acknowledged it as the of
the City of Tukwila to be the free and voluntary act and deed of said municipal corporation for
the uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year
first above written.
NOTARY PUBLIC in and for the State of
Washington, residing at
My appointment expires
Print Name
9
Y 1 .WP \WESTFIELD'DEVELOPMENT AOREEMENT\TIF 4CiREEML9NT`TUKWILA WES ELD DF.VP.LOPMENI' AGREEMENT 11 -09.10 DOCX
STATE OF WASHINGTON
ss
COUNTY OF KING
On this day of November, 2010, before me, a Notary Public in and for the State of
Washington, personally appeared personally known to me (or proved to me on
the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated
that he was authorized to execute the instrument, and acknowledged it as the of
Prudential Financial. Inc. to be the free and voluntary act and deed of said corporation fbr the
uses and purposes mentioned in the instrument.
IN WITNESS WHEREOF, 1 have hereunto set my hand and official seal the day and year
first above written.
NOTARY PUBLIC in and for the State of
Washington, residing at
My appointment expires
Print Name
10
Y 1WP` WESTFEELD \DEVELOPMENT AGl2EI MEN IF AGREEMEN 1TUKWILA WESTFIELD DEVUOPMENT AGREEMENT 1 I- 09- 10.DOCX
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EXHIBIT A 1 SITE
Vest Design
.1601Wilshire Blvd 1.111 Floor SOUTHCENTER MALL SITE PLAN ._,___J
os Angeles, CA 90025
DAT1 1)7 2u, 2 1; to 1' iiII,4* q40: 0 1 11 1 1 1:t4e;p:0 5 HEE
I SCALE 2 22, ii 1,...37-
W c
WESTFIELD PROPERTY LEGAL DESCRIPTION
PARCELS A B C D F G H I J K L M N O AND P OF THE WEA SOUTHCENTER LLC
BINDING SITE IMPROVEMENT PLAN RECORDED UNDER KING COUNTY RECORDING NO
20101021000765 V
4
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EXHIBIT C
WESTFIELD SOUTHCENTER TRIP MATRIX
Proposed (2004 EIS) Permitted as of 9-14-10
Weekday PM VVepkdayPy�Peak
Use Quantity Rate Total Quantity Rate Total
Trip Generation Prior to Expansion
en
Sh�ppin8Cter 1,252,317 GLA 2.98 3732 1,252,317 GLA 2.08 3732
Total
a Dr�ewayTrips 3732 3732
6ShoppingLenterPass 19% 710 19% 710
c Niet Shopping CenterTrips (prior to expansion) (c=a-b) 3022 3023
d Former Bank of America Uutparce| 11800 GLA 22.4 264 11800 GLA 22.4 264
e Former BankofAmerica Internal Capture 25% 66 25% 66
f FonnerBankofAmerdaPasu'byThps 19% 50 19% 50
g Net Trips from Former Bank of Arnerica (g=d-e-f) 148 148
h Total Trips Prior to Expansion (h=c+g) 1 31701 3170
TiipC;eneradonfn�rmE�pmndwdSouth�enter
Shopping Center 1.712.484 �GLA 2.68 4589 1.520.531 GLA 2.78 4252
Financial (Fidelity) 7.2O7 SF 278 20
Restaurant
(Ch������) 21.1O1 'GSF 10.86 229 10,209 GSF 10.86 111
Bank(8ankof4mehca) 7,451 SF 25.82 193
Theater(AMC) 4,000 ,Seats 0.14 560 2.968 Seats 0.14 416
SeafondCity 3S GLA 7.35 264
Hotel 140 Room! 0 4 68
i Total Trips 5446 5254
j Less Ke�aumnt/Theater/Bank/8eafood[hy/Hote|CaptureThps 25% 214 25% 246
k Total Driveway Trips (k=i-j) 5232 5009
Pay-by
Shopping Center 17% 780 17% 723
Bank 17% 33
Seafood City 17% 45
Restaurant 43% 98 43% 47
Total Pa�-8yThps 878 848
m Net Trips After Expansion w/o Former BofA(m=A) U 43541 4161
Pagel
EXHIBIT C
WESTFIELD SOUTHCENTER TRIP MATRIX
Proposed (2004 EIS) Permitted as of 9-14-10
Weekday PM Weekday PM Peak
Use Quantity Rate Total Quantity Rate Total
U
n Net ThpsA�erExpandon Former BofA(n=0+m) 45021
4309
o Net New Trips (o=m-h) 1332 1139
p Total Future Trips Re��aining1 346
Trip Credits fprBanhin fu�n�DhnconUnumdWwmw
q Mervyn's 86,115 GLA 2.79 240
r Mervyn's Pass by 17% 41
s Mervyn's Trip Credits (s=q'r) 199
t Former Bank ofAmerica 11800 GLA 22.4 264
u FonnerBankofAmphca|nterna|[a��ure 25% 66
Former Bank ofAmerciuPass-by 190 S0
w Former Bank of America Trip Credits (v=s-t-u) 148
x Total Potential Trip[nediis Discontinued Uses 347
y Trips from Discontinued Uses Applied to Seafood [hy2 153
z B�nked Trip Cre]t��emai�ng(z=�y) 194
Prepaid Trips
Trips Prior to Expansion (=h) 3170
Trip from Permitted Expansion as of 9-14-10 (=o-y) 986
Remaining K|ickidate Dedication Credit [onve�edtuT/�a 285
�P-paid[���eofT�ps 4441
1 13324139+153=346 Because Seafood City's Trips were offset by
applying trip credist, those trips do not apply against total
remaining trips
2 Seafood City Net Trips =264'(17%x264) (25%x264)=153
Page2
BLANK
ILA t
y City of Tukwila
Q Jim Haggerton, Mayor
19o; THIRD QUARTER REPORT TO COUNCIL
July 1 September 30, 2010
Prepared for Transportation Committee
CITY COUNCIL
BUDGET PROGRAM GOALS
1 Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of
the different cultures represented within the Tukwila community Assigned to Community Affairs
Parks Committee for implementation and /or follow -up
2 Support programs and services that provide a sense of stability, community and unity throughout
Tukwila's residential neiahborhoods Assigned to Community Affairs Parks Committee for
implementation and /or follow -up Councilmembers continue to sponsor a monthly Coffee Chat in the
Tukwila community
3 Work together in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road Assigned to Finance Safety Committee for implementation and /or
follow -up A small standing committee of three members from each Council met on April 22, 2010,
and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter
4. Provide legislative support and encouraaement to Tukwila residents living in rental communities
through programs that hold owners and /or property manaaers accountable for providing safe places
to live throuah the implementation of a rental licensing program Completed On April 19, 2010,
Council approved a resolution adopting a residential rental business license and inspection program
fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was
actively opposed by Tukwila, became law
5 Approve and implement standard operating procedures for the Council. Review and update
procedures on a reaular basis Not currently assigned to a specific committee, monitored by the
Council President and Legislative Analyst. The Council did not implement any policies for
incorporation into the standard operating procedure manual during the third quarter
6 Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks
Recreation Open Space Plan) throuah policy related decisions not associated with direct program
funding Assigned to Community Affairs Parks Committee for implementation and /or follow -up
7 Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional, state and federal budaets affecting human services programs and
services Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up This item will be scheduled for Committee review as budget reviews
deem appropriate. In response to current unstable economic conditions the Council has worked
diligently to leaving significant Human Services funds intact.
8 Study the feasibility and implementation of televised City Council meetings Assigned to Utilities
Committee for implementation and /or follow -up
9 Continue to foster relationships within local. reaional and state entities that encourage opportunities
for ioint partnership and outreach' Assigned to Utilities Committee for implementation and /or follow
up Councilmembers serve as representatives and alternates on local, regional and state boards,
committees and commissions including but not limited to. SCATBd, SKEDI, WRIA 9, AHAB,
Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water
Alliance
2010 Third Quarter Report
Prepared for Transportation Committee
Page 2
10 Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to
become more familiar with the changing faces of communities and neiahborhoods throuahout the
City Assigned to Community Affairs Parks Committee for implementation and /or follow -up
11 Research the viability of soonsorina a City -wide Citizens' Academy* Assigned to Community Affairs
Parks and Finance Safety Committees implementation and /or follow -up
12 Establish a process to provide updates to Council on issues that are brouaht forward at Council
meetings durina citizen comment opportunities Completed During the second quarter, City
Administration formulated an efficient process to update Council of such items The system is
currently managed by the Mayor's Executive Assistant.
PUBLIC WORKS DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES
The Notice to Proceed was issued for the Southcenter Parkway Extension project and construction began
in early July and is to be completed by January 2012. Construction to date includes installation of preload
material and installation of the sanitary sewer line from Minkler Blvd to the south
Construction is substantially complete and within budget for Phase II III of Tukwila International Blvd
Improvement Project. Invitations were e- mailed out for the October 13, 2010 ribbon cutting event. Project
close -out is anticipated in the first quarter of 2011
On September 23, Transportation Improvement Board, Federal Highway Administration, and WSDOT
approved the plans and specifications and funding for the Tukwila Urban Center Access Project
(Klickitat) Construction management Requests for Proposals were advertised on September 23 and
construction bids were advertised on September 30 with the bid opening scheduled for October 21
BUDGET PROGRAM GOALS
Public Works Administration
1 Prepare and present a comprehensive City Facilities Upgrade and Replacement Plan Public Works
and DCD continue to work on the plan.
2 Evaluate future grant fundina options available and propose a course of action to fund transportation
proiects Tracking grant opportunities in order to realistically budget capital projects.
3 Implement the Emergency Manaaement Community Disaster Education (CDE' Program Took credit
for half year savings with elimination of unfilled CERT Trainer position and transferred
remaining half to Fire Department along with EM responsibilities.
4 Provide auarterly reports on emeraencv management issues. With departure of the Emergency
Operations Coordinator, the responsibilities were transferred to the Fire Department.
5 Hold Quarterly community informational meetings Goal not met due to staffing levels.
Business Services
1. Create a more effective. cost efficient department— oroiectina and monitoring department costs.
seeking more cost- effective ourchasina aareements with vendors. oreoarina the department's
operation. maintenance and capital facilities budget usina a "needs- basis" approach Ongoing.
2 Review the feasibility of using Council- approved Local Improvement Districts (LIDs' as a means of
financing street improvement oroiects for residential and commercial areas None at this time.
3. Review "rate model" for establishing appropriate rates for water. sewer and surface water enterorise
funds. Investigate the feasibility of a consumption -based sewer rate Reviewing rate models with
2010 Third Quarter Report
Prepared for Transportation Committee
Page 3
the draft CIP and budget process. Will submit new water and sewer ordinances with proposed
rate increases.
Maintenance Administration
1. Identify operational reauirements (facility space, equipment, and personnel) for all maintenance
functions beina performed Ongoing.
2 Implement recurrent technical trainina and operational safety proarams to maintain employee
certification levels to meet current and updated reaulations All required training for 2010 has been
completed. Additional training being added are Chainsaw Safety Winter Operations.
3 Initiate a proaram that will improve the enerav efficiency of City maintenance operations As part of
the City's Green Team, Public Works is reducing waste and evaluating energy conservation.
Engineering Administration
1. Assess standardized contracting procedures for construction and repair projects City attorney is
reviewing all contract templates.
2. Annual assessment and update of transportation impact fees system A contract with Fehr Peers
has been executed to provide a review of the impact fees by June 30, 2011. Preliminary level
of- service calculations for pedestrians and bicycle users have been presented to staff and will
be further refined.
Development
General
1 Maintain and improve the turn around time for permit review and approval All performance goals
are being met.
2 Work with and support DCD to improve permit processes On- going.
Performance
1 Zero backloas of permits waiting for more than 30 days to be reviewed Goal being met.
2 Permits for sinale family residences issued within 30 days Goal being met.
Facility Maintenance
General
1 Maintain a record keepina and tracking system for facility maintenance work order allocation
Facilities reports showing all minor repairs, custodial labor, and supplies are being
completed.
2 Implement the business plan for facility maintenance Continuing as part of the Green Initiative.
Performance
1 Advertise and award 90% of active Fund 303 Projects no later than June 1 st. On budgetary hold.
2 Reduce facility maintenance costs by 10% through efficiencies Implementing lighting HVAC
efficiencies as minor repairs or other work is processed.
Street Maintenance /General Admin
General:
1. Participate in pavement management for the multi -year street overlay proara• The 2009/2010
Overlay and Repair Program was completed.
2 Assess the Traffic Operations Center (TOC) effectiveness and flexibility with an emphasis on
expandina its use by other departments. Analyzing fiber expansion by City crews along E
Marginal Way corridor and other areas that may need future cameras.
Performance
1 Repair City -owned streetliahts within 72 hours. For Seattle City Light/Puaet Sound Enerav
streetliahts, report within 24 hours. Repairs have been made on City -owned lights as needed.
2. Correct all traffic sianal problems within 24 hours Goal being met.
3. Perform auarterly preventative maintenance on all Citv -owned traffic signals Goal being met.
4 Evaluate reflectivity of all sians once a year On- going.
5 City street cleaning. Goal being met.
2010 Third Quarter Report
Prepared for Transportation Committee
Page 4
Residential 100 percent of the streets, twice a year.
Arterial residential and commercial /industrial roads six times a year.
Arterial commercial /industrial roads eiaht times a year.
6 Potholes shall be repaired within 48 hours of notification Goal being met
7 Provide quarterly reports on the effort to remove araffiti from public property Year -end report being
prepared.
Residential Streets General Engineering
1. Prioritize. budget, and schedule list of residential street improvement oroiects, includina condition of
sidewalks. for inclusion into the City's Capital Improvement Proaram On hold for 2010. Additional
funding for 42" Ave S design has been included in the Proposed 2011 -2016 CIP.
2. Annual update of pavement management system Design of 2011 Overlay Repair program will
begin in the 4 quarter. Due to staff workload, the pavement management system will be
updated in late 2010.
Bridges Streets General Engineering
1. Ongoing construction of Phase II III of Tukwila International Blvd. Improvement Proiect:
Construction is 95% complete and within budget. Final paving has been completed.
Substantial completion is anticipated in October 2010 with project close -out in early 2011.
2. Award construction contract for Tukwila Urban Access (Klickitatl Proiect: Project was advertised for
construction bids on 9/30/10 with bids scheduled to be opened on 10/21/10. Construction will
begin in early 2011 and is expected to be open for traffic in November 2011.
3. Award construction contract for Southcenter Parkway Proiect: Construction started in July 2010.
Work to date includes construction of preload and installation of the sanitary sewer line from
Minkler Blvd. to the south. Contract completion is currently scheduled for January 2012.
Water Utility /Maintenance Operations
General
1 Track backflow prevention compliance for the annual Department of Health report usina the City's
cross connection data oroaram Data updates completed and DOH reports have been submitted.
2 Continue the remaining phase of the automatic meter read oroaram in the residential areas Final
area of Allentown is to be completed.
3. Implement a program to test the accuracy of water meters 2- inches and laraer into standard
preventative maintenance procedures Goal being met.
4. Monitor Water Use Efficiency efforts and provide an annual report: Report sent to Washington
State Department of Health.
Performance
1 Install new water meters within 48 hours of the hook -uo reauest: Goal being met.
2. Respond to water aualitv concerns within 24 hours Phone calls have been reduced with new PRV
station filters.
3. Test chlorine residual level bi- monthly Goal being met as scheduled.
4. Test coliform levels bi- monthly Goal being met.
5 Achieve 10 percent water savinas to meet Water Efficiency Goals established by the Municipal Water
Law To be evaluated at the end of 2010. Completed 10% for 2009
6 Regular testing of fire hydrants On- going.
General Engineering Services Water
1. Complete construction of Andover Park East Water main Reolacement Proiect: Design is currently
under peer review. Final plans will be prepared for advertisement in January 2011.
Sewer Maintenance Operations
General:
1 Evaluate system -wide conditions for possible replacement and /or uoarade Assessment completed
with Infiltration Inflow work.
2010 Third Quarter Report
Prepared for Transportation Committee
Page 5
2. Review results of video logs to identify damaged areas and locations of possible infiltration/inflow
Repairs have been made as needed based on inspection Togs.
3. Implement a system for remote monitoring of lift stations response and corrective action can be
achieved from a laptop computer: New software installed and adjustments still continue.
Performance
1 TV inspect 20,000 LF of pipe annually Unable to implement the TV program for 2010 due to
staffing shortage from City hiring freeze.
2 Clean 183.000 LF of pipe annually Efforts are now underway until year end.
3 Clean and maintain 730 manholes annually Beginning minor repairs in October.
4 Weekly monitoring of 10 sewer lift stations for Dump hours. start counts, and generator operation
Routine scheduled monitoring along with cleaning of wet wells.
General Engineering Services Sewer
1. Complete construction of the Interurban Ave S Gravity Sewer Proiect: Design has been modified
due to right -of -way issues. Overflow pipe will stay within right -of -way instead of being
constructed in an easement. Peer review will be scheduled next. Final plans will be prepared
for advertisement in January 2011. Work will precede Interurban Ave S roadway
improvements.
Surface Water Maintenance
General:
1. Participate in development of a multi -year small drainage project list: Design review for 2010
completed.
2 Provide field support to Enaineerina for GIS inventory Completed Area 6.
3 Investigate throuah usage of TV. GIS and flushing tasks to find unmapped systems Efforts are
underway to begin TV work in areas that still need additional mapping.
Performance
1 TV inspect 15,000 LF of pipe Work is complete for 2010.
2 Maintain /clean 3.500 LF of ditches and four large water aualitv ponds Fisheries permits were
acquired and work completed within the window.
3 Clean 1,400 catch basins. manholes and stormceptors On going for 2010, stormceptors
completed.
4 Maintain /clean 15.000 LF of storm lines Completed 80% for 2010.
5 Conduct weekly monitorina of five storm lift stations for Dump hours, start counts, and aenerator
operation Routine scheduled monitoring on- going.
Surface Water General Engineering Services
1. Complete small drainaae Droiects identified on the approved list for 2009 -2010 Construction has
been postponed because the Hydraulic Project Approval (HPA) window expired for 2010.
There are 6 sites in the current program. Advertisement and construction will occur in 2011.
2. Continue adoption and repair of the private storm systems that have been identified There are 3
sites included with the 2010 Small Drainage Program to be advertised and constructed in
2011.
3. Continue development of the GIS as builts of city infrastructure that complies with NPDES Area 6
work is complete. Area 7 is scheduled for 2011.
Equipment Rental
General:
1 Use the Fleet Management Database to recommend a 10 percent reduction in the City's fleet costs
Carpool efforts successful, analyzing surplus policy and formulating recommendations.
2 Fully implement the Vehicle Replacement Guidelines Procedures. Goal being met.
Performance
1. Return 100 percent of vehicles for preventive maintenance and checkup within the 30 -day timeframe
Ongoing, goal being met.
2010 Third Quarter Report
Prepared for Transportation Committee
Page 6
2 Keep 90 percent of safety vehicles (Police and Fire) available for use Efforts were concentrated on
rolling out the new black and white patrol vehicles.
3. Complete by April 30th, the "Condition of the City's Fleet" Reoort: Completed for budget review.
4 Complete 85 percent of the capital equipment purchases by June 30th. Only 6 patrol vehicles were
ordered for 2010. Other purchases have been held to evaluate vehicle life extension or
included in 2011 -2012 budget.