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Home My WebLink About2010-11-15 Transportation Minutes ,kiLb k, J 4 `YZ City of Tukwila n Transportation Committee .2-9p Yv5 TRANSPORTATION COMMITTEE Meeting Minutes November 15, 2010 5:00 p.m. Conference Room 1 PRESENT Councilmembers: Verna Seal, Committee Chair Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmack, Gail Labanara, Pat Brodin, Cyndy Knighton, Shawn Hunstock, Jack Pace, Steve Lancaster and Kimberly Matej Guests: Brent Carson, Gordon Derr, LLP; and Shelia Malbrain, resident CALL TO ORDER: The meeting was called to order at 4:58 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access (Klickitat) Proiect Bid Award Staff is seeking Council approval to award a bid to Atkinson Construction in the amount of $10,880,180 for the Tukwila Urban Center Access (Klickitat) Project. The intent of this project is to improve traffic flow by constructing an underpass for the southbound lane on Southcenter Parkway. Out of seven submitted bids, Atkinson Construction has been identified as the lowest responsible bidder. Both the Transportation Improvement Board (TIB) and Washington State Department of Transportation (WSDOT) have reviewed the bid tabulation and have authorized the City to proceed with the bid award. A favorable bidding climate has resulted in a bid below the engineer' s estimate, and as such, staff recommends increasing the project contingency as well as estimated construction management costs. Even with implementation of these staff recommendations, the bid award still totals almost $4 million less than the engineer's estimate. Any project cost savings will be reflected in the final costs of the LID as determined and calculated after project completion and closeout. However, the favorable bidding climate also affects the amount of the TIB grant funds received by the City. These awarded funds are not fixed monies and will be reduced in relation to the low bid award; conversely, in the event of overruns, TIB grant funds will be adjusted and/or increased as necessary. Additionally, the City will be implementing an incentive clause in the construction contract which awards a payment not to exceed $250,000 total for project completion in advance of the holiday moratorium which is November 15, 2011. There will also be penalty assessments if the project is not complete within the specified time period. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. B. Tukwila Urban Center Access (Klickitatl, Supplement No. 11 with HNTB Staff is seeking Council approval for Supplement No. 11 with HNTB in the amount of $107,764. This supplement will cover additional design changes required by WSDOT beyond the scope of work developed. Specifically, this supplement addresses design for a sign bridge and re- design of a storm drain to avoid utility conflicts with a PSE utility duct bank and Qwest fiber optic lines. Funds for the supplement will be taken from obligated federal construction funds. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION Transportation Committee Minutes November 15, 2010 Page 2 C. Tukwila Urban Center Access (Klickitat) Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase three traffic signal control cabinets from Western Systems in the amount of $64,326.87 for intersections included in the Tukwila Urban Center (TUC) Access Project. The three cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) which provides real -time remote signal and closed circuit television. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the TUC Access Project. These above ground traffic control cabinets will enable ITS control at or near the following areas after project completion: I -5 and Nordstrom Klickitat Drive Doubletree and McDonald's UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. Southcenter Parkway Extension Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase four traffic signal control cabinets from Western Systems in the amount of $85,769.16 for new intersections specified as part of the Southcenter Parkway Extension Project. The four cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) as discussed in Item C above. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the Southcenter Parkway Extension Project. These cabinets will enable ITS control at or near the following areas after project completion (see map in agenda packet for visual locations): South 200 Street E -Line D -Line Segale Drive C UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. E. Ordinance: Westfield Southcenter Mall Development Agreement Staff is seeking Council approval to enter into a development agreement with WEA Southcenter LLC (Westfield Southcenter Mall) regarding the assessment and calculation of traffic impact fees for the Mall. This agreement creates efficiency and predictability by treating the Mall as one unified site rather than separate parcels in this assessment and calculation. The agreement does not vest Westfield to any specific traffic impact fee amount. Highlights of the agreement include: Single unified site versus separate parcels Sets maximum number of trips for site Creates trip bank opportunities and sets the stage for remaining trips Specifications of this agreement are consistent with amendments recently adopted relative to traffic impact fees. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. F. 2010 3 Quarter Reports The Committee reviewed the status of program goals as outlined in the 2010 3 Quarter Report, and had no questions. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:26 p.m. Next meeting: Monday, December 6, 2010 5:00 p.m. Conference Room 1 Committee Chair Approval Min s to M. Reviewed by GL.