Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
COW 2010-11-22 COMPLETE AGENDA PACKET
J JANILA 4s Tukwila City Council Agenda o COMMITTEE OF THE WHOLE 4` Jim Haggerton, Mayor Councilmembers: Joe Duffie Joan Hernandez Steve Lancaster, City Administrator Allan Ekberg Verna Seal 190: Dennis Robertson, Council President Kathy Hougardy De'Sean Quinn To be followed by a Special Meeting Monday, November 22, 2010, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. CITIZEN At this time, you are invited to comment on items not included on this agenda COMMENT (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. PUBLIC HEARINGS a. Budget Legislation: Pg.1 (1) An Ordinance adopting the Annual Budget for the 2011 -2012 biennium. Pg.1 (2) A Resolution adopting the 2011 -2016 Financial Planning Model and the P9.1 Capital Improvement Program. (3) An Ordinance amending Ordinance No. 2221, which adopted the Budget for Pg.35 the 2009 -2010 biennium. b. An Ordinance increasing the Regular Property Tax Levy one percent from Pg.49 the previous year commencing January 1, 2011, on all property, both real and personal. 4. SPECIAL ISSUES a. Budget Legislation: Pg.1 (1) An Ordinance adopting the Annual Budget for the 2011 -2012 biennium. Pg.1 (2) A Resolution adopting the 2011 -2016 Financial Planning Model and the Pg.1 Capital Improvement Program. (3) An Ordinance amending Ordinance No. 2221, which adopted the Budget for pg.35 the 2009 -2010 biennium. b. Tax Levy Legislation: Pg.49 (1) An Ordinance levying the General Taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2011, on all property, both real and personal. (2) A Resolution declaring a Finding of Substantial Need relating to the City of Tukwila Property Tax Levy commencing January 1, 2011. (3) An Ordinance increasing the Regular Property Tax Levy one percent from the previous year commencing January 1, 2011, on all property, both real and personal. c. A contract with Atkinson Construction for the Tukwila Urban Center Pg.61 Access (Klickitat) Project in the amount of $10,880,180.00. d. A supplemental agreement to contract #05 -071 with HNTB for design Pg.69 work for the Tukwila Urban Center Access (Klickitat) Project in the amount of $107,764.00. e. A contract with Western Systems of Everett, Washington, for three Pg. 85 ITS traffic signal control cabinets for the Tukwila Urban Center Access (Klickitat) Project in the amount of $64,326.87. (continued..) BLANK COMMITTEE OF THE WHOLE Monday, November 22, 2010 Page 2 4. SPECIAL ISSUES f. A contract with Western Systems of Everett, Washington, for four Pg.91 (continued) ITS traffic signal control cabinets for the Southcenter Parkway Extension Project in the amount of $85,769.16. g. Grant acceptance from the State of Washington Salmon Recovery Pg.97 Funding Board for the Duwamish Gardens site in the amount of $197,299.00. h. An Ordinance adopting the Development Agreement between the City of Pg.127 Tukwila and WEA Southcenter LLC regarding traffic impact fees for the development and redevelopment of Southcenter Mall. i. A contract with Kenyon Disend PLLC for legal services for 2011 -2012 in Pg.149 the amount of $35,500.00 per month plus expenses. 5. REPORTS a. Mayor c. Staff b. City Council d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2316 Res #1729 1. CALL TO ORDER ROLL CALL 2. CONSENT AGENDA Approval of vouchers. 3. BID AWARD Award a contract to Atkinson Construction for the Tukwila Urban Center Pg.61 Access (Klickitat) Project in the amount of $10,880,180.00. 4.UNFINISHED a. Authorize the Mayor to sign a grant agreement with the State of P BUSINESS Washington Salmon Recovery Funding Board for the Duwamish Gardens site in the amount of $197,299.00. b. Tax Levy Legislation: Pg.49 (1) An Ordinance levying the General Taxes for the City of Tukwila in King County for the fiscal year commencing January 1, 2011, on all property, both real and personal. (2) A Resolution declaring a Finding of Substantial Need relating to the City of Tukwila Property Tax Levy commencing January 1, 2011. (3) An Ordinance increasing the Regular Property Tax Levy one percent from the previous year commencing January 1, 2011, on all property, both real and personal. 5. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433- 1800/TDD 206 248 2933). This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. BLANK COUNCIL AGENDA SYNOPSIS r rs 41LA' h Inzttals ITEM NO. P. y Meetuz� Date Prepared by M o revzezv review I I G1 11/22/10 I SH 1 1 AR 1 (1, a 1 12/06/10 1 SH 1 Li S I ci 1 JTEM' INFORI!lMATION CAS NUMBER: 10-131 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 AG I NDA ITEM An Ordinance adopting the 2011 -2012 biennial budget, and a resolution adopting the 2011 -2016 capital improvement plan. C. GORY Discussion 1 1 Motion ®Resolutzon Ordinance n Bid Award Public Heanng I Other Mtg Date 11/22/10 Mtg Date Mtg Date 12/6/10 Mtg Date 12/6/10 Mtg Date Mtg Date 11/22/10 Mtg Date (SPONSOR 11 Council Mayor 1 1 Adm Svcs DCD ®Fznance Fire 1 Legal P&R Police PW/ SPONSOR'S City Council is being asked to approve an ordinance adopting the 2011 -2012 biennial SU V1MARY budget, and a resolution adopting the 2011 -2016 Capital Improvement Plan. These items are scheduled for Council consideration at the 11/22/10 C.O.W. and 12/06/10 Regular Council meeting. RA W11 WID BY COW Mtg n CA &P Cmte F &S Cmte 1 1 Transportation Cmte U Utilities Cmte 1 1 Arts Comm. 1 1 Parks Comm. 1 1 Planning Comm. DATE. 11/16/2010 RECOMMENDATIONS: SPONSOR /ADMIN. Finance /Public Works COMMITTEE Unanimous approval Forward to COW COST IMPACT FUND- SOURCE EXPI NDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $284,108,685 $0 $284,108,685 Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL. Comments: MTG. DATE R E C O RD; Ofa C AC 11/22/10 12/06/10 MTG. DATE ATTACHMENTS 11/22/10 Informational Memorandum dated 11/18/2010 (revised after FS meeting) Draft Ordinance Draft Resolution City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet) Minutes from the Finance Safety Committee Meeting of 11/16/10 12/06/10 1 2 City of Tukwila Jim Haggerton, Mayor rya 9os= INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Shawn Hunstock, Finance Director DATE: November 18, 2010 (Revised after Finance and Safety Committee) SUBJECT: 2011 -2012 Biennial Budget Ordinance 2011 -2016 Financial Planning Model Capital Improvement Program ISSUE Council must adopt the 2011 -2012 biennial budget and 2011 -2016 Capital Improvement Plan by the end of December. This typically happens with the first Regular meeting in December. BACKGROUND The proposed preliminary budget for 2011 -2012 and draft 2011 -2016 CIP were presented to Council on October 4, 2010. Since that time, there have been a number of meetings to discuss items within the budget and CIP, as well as detailed review by all Council committees during the month of October. Council also held a special budget workshop on October 19, 2010. DISCUSSION The proposed 2011 -2012 biennial budget reflects the adjustments presented to Council as part of the City's "three- legged stool" approach to dealing with the current financial crisis. Program and service reductions have been included in the relevant departments, as well as related revenue increases. New revenue sources were adopted by Council, including the Revenue Generating Regulatory License fee. Also, steps were taken to address the cost of employee compensation. The final budget document will include a savings of approximately $1.2 million per year in contributions to the City's self insurance fund. The attached "Summary of Proposed Revisions to Preliminary Budget" provides a high level summary of proposed changes since the Preliminary Budget was presented in early October. This matrix tracks where we are with regard to meeting our "three- legged stool" targets for increased revenue, program reductions and cost of compensation. Overall budget savings have increased by just over $200,000 compared to the October Preliminary Budget. A more detailed listing of changes to the October Preliminary Budget is also attached, and will be reviewed at the November 22 Committee of the 3 INFORMATIONAL MEMO Page 2 Whole meeting. These changes will include, among other items, any agreed to COLA reductions from represented and non represented employees. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2011 -2012 biennail budget ordinance and the 2011 -2016 Financial Planning Model and Capital Improvement Plan resolution and forward to the Committee of the Whole. This item is scheduled for the November 16 Finance and Safety Committee meeting, the November 22 Committee of the Whole meeting, and the December 6 Regular Council meeting. ATTACHMENTS Summary of Proposed Revisions to Preliminary Budget Draft Budget Ordinance Draft CIP Resolution City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet) 4 W12010 InfoMemos\Biennial Budget OrdinanceSJL.doc SUMMARY OF PROPOSED REVISIONS TO PRELIMINARY BUDGET 22- Nov -10 TARGET PRELIMINARY REVISED( CHANGE FROM BUDGET PROPOSAL PRELIMINARY BUDGET INCREASED REVENUE 3,400,000 3,000,000 3,000,000 PROGRAM REDUCTIONS 2,200,000 3,809,851 3,410,866 Boards and Commissions 27,450 27,450 City Council 5,000 10,000 Travel budget reduced. $5,000 (10- 19 -10) Mayor's Office 339,400 339,400 DCD 475,810 468,787 Code Enf admin supt restored (11- 15 -10) Eliminate graphics /mapping retain $18K Municipal Court 66,631 66,631 Human Services 45,800 30,000 Contingency fund restored (11- 15 -10) Information Technology 186,500 114,500 Hazelnut restored 3X per year (11- 15 -10) Public Works 605,050 605,050 Parks and Recreation 744,500 744,500 Foster Golf Course 62,000 62,000 Police Department 502,600 502,600 Fire Department 534,909 225,747 3 firefighter positions restored (11 -8 -10) Tukwila Pool 100,000 100,000 Human Resources Department 28,000 28,000 Finance Department 86,201 86,201 COST OF COMPENSATION 3,400,000 1,000,000 1,617,222 Reduced contribution to health fund 1,000,000 1,225,000 Based on R.L. Evans recommendation Firefighters wage freeze 212,736 Based on Memorandum of Agreement Non -rep employees wage freeze 179,486 Proposed TOTAL NEW REVENUE COST SAVINGS 9,000,000 7,809,851 8,028,088 cn 6 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE ANNUAL BUDGET OF THE CITY OF TUKWILA FOR THE 2011 -2012 BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the preliminary budget of the City of Tukwila for the 2011 -2012 biennium was submitted to the City Council in a timely manner for their review; and WHEREAS, a Public Hearing on the proposed budget was advertised and held on November 22, 2010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The City Council hereby adopts the document entitled "City of Tukwila 2011- 2012 Budget," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.33.075. Section 2. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: 2011 2012 Total Biennium Revenue Revenue Revenues Fund Expenditures Expenditures Expenditures 000 General 57,280,014 57,220,972 114,500,986 101 Hotel /Motel 2,049,961 1,708,072 3,758,033 103 City Street 731,000 804,171 1,535,171 104 Arterial Street 38,790,139 10,396,127 49,186,266 105 Contingency 1,293,816 2,595,632 3,889,448 107 Fire Equipment Cumulative Reserve 771,685 901,356 1,673,041 109 Drug Seizure Fund 406,000 208,000 614,000 209 Limited Tax G.O. Bonds 2003 592,572 594,350 1,186,922 210 Limited Tax G.O. Refunding Bonds, 2003 501,932 500,893 1,002,825 211 Limited Tax G.O. Refunding Bonds, 2008 836,829 831,042 1,667,871 212 Limited Tax G.O. Bonds, 2009A 30,166 30,184 60,350 213 Limited Tax G.0 Bonds, 2009B 254,438 254,605 509,043 214 Limited Tax G.O. Bonds, 2010A 395,775 393,975 789,750 215 Limited Tax G.O. Bonds, 2010B 190,450 190,450 380,900 216 Limited Tax G.O. Refunding Bonds, ValleyComm 170,990 232,910 403,900 301 Land Acquisition, Recreation Park Devl. 5,096,243 4,695,772 9,792,015 302 Facility Replacement 2,005,756 1,886,121 3,891,877 303 General Government Improvements 2,657,203 1,000,906 3,658,109 304 Fire Improvements 190,100 240,200 430,300 401 Water 10,271,534 7,141,899 17,413,433 402 Sewer 9,121,426 6,681,200 15,802,626 404 Water /Sewer Revenue Bonds 651,637 671,185 1,322,822 405 Bond Reserve 411,000 411,000 822,000 411 Foster Golf Course 2,337,200 1,968,078 4,305,278 412 Surface Water 5,214,886 4,652,663 9,867,549 501 Equipment Rental 5,642,740 5,776,155 11,418,895 502 Insurance Fund 8,687,561 8,876,388 17,563,949 503 Insurance LEOFF 1 Fund 1,929,040 1,825,846 3,754,886 611 Firemen's Pension 1,503,872 1,491,744 2,995,616 Total All Funds Combined 160,015,965 124,181,896 284,197,861 W. \Word Processing Ordinances \DRAFT Budget Ordinance 2011- 2012.doc SH:nvh Page 1 of 2 7 Section 3. A complete copy of the final budget for 2011 -2012, as adopted, together with a copy of this adopting ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and hall take effect and be in full force and effect five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED: Jim Haggerton, Mayor Christy O'Flaherty, City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council. Published: Effective Date: Office of the City Attorney Ordinance Number. N Word Processing Ordinances \DRAFT Budget Ordinance 2011- 2012.doc Page 2 of 2 8 DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE 2011 -2016 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS. WHEREAS, when used in conjunction with the biennial City budget, the Capital Improvement Program (CIP) and the Financial Planning Model for the period 2011 -2016 are resource documents to help plan directions the City will consider for the future; and WHEREAS, the Financial Planning Model and Capital Improvement Program are not permanent fixed plans, but are guidelines or tools to help reflect future goals and future resources at the time budgets are being planned, and WHEREAS, the commitment of funds and resources can only be made through the budget process; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. The City Council hereby adopts the 2011 -2016 Financial Plarming Model and accompanying Capital Improvement Program, incorporated by this reference as if fully set forth herein. Section 2. A copy of the 2011 -2016 Financial Planning Model and accompanying Capital Improvement Program shall be kept on file in the City Clerk's Office. Section 3. The assumptions, revenues and expenditures will be reviewed and updated annually, or as necessary, by the City Council. Section 4. The detail of Capital Improvement Program projects will be reflected in the published Financial Planning Model and Capital Improvement Program 2011 -2016 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010 ATTEST /AUTHENTICATED Dennis Robertson, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council. Office of the City Attorney Resolution Number Attaclunent: Financial Planning Model and Capital Improvement Program 2011 -2016 W \Word Processing Resolutions \Financial Planning Model CIP 2011- 2016.doc GL:rnrh 11/09/2010 Page 1 of 1 9 10 2011 -2012 REV 11/22/10 Budget Adjustments Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget General 000 Revenues: Page GF Summary-1 ESTIM BEG UNRSRVD FUND BALANCE 000.291.740.00.00 6,100,000 6,100,000 5,401,331 (946,730) 4,454,601 6,100,000 Page GF Summary-1 INTERFUND UTILITY TAX SURFACE WATER 000.314.580.00.00 334,000 81,000 415,000 367,000 88,000 455,000 870,000 (a) Page GF Summary-1 ADMISSIONS TAX 000.316.200.00.00 520,000 50,000 570,000 530,000 57,000 587,000 1,157,000 (a) Page GF Summary-1 SOLID WASTE /RECYCLING UTILITY TAX 000.316.450.00.00 300,000 33,000 333,000 315,000 28,000 343,000 676,000 (a) Page GF Summary-1 BUILDINGS /STRUCTURES /EQUIPMENT 000.322.100.00.00 600,000 25,000 625,000 610,000 33,000 643,000 1,268,000 (a) Page GF Summary-1 ELECTRICAL PERMITS 000.322.101.00.00 225,000 70,000 295,000 230,000 73,000 303,000 598,000 (a) Page GF Summary-1 FED GRANT TRANSIT ORIENTED DEV /LONGACRES 000.333.200.22.00 23,600 23,600 23,600 (b) Page GF Summary-1 PROTECTIVE INSPECTION FEES 000.342.400.00.00 145,000 40,000 185,000 149,350 40,650 190,000 375,000 (a) Page GF Summary-1 PLAN CHECKING FEES 000.345.830.00.00 600,000 50,000 650,000 620,000 45,000 665,000 1,315,000 (a) Page GF Summary-1 FITNESS DROP -INS POOL 000.347.300.04.00 36,000 36,000 38,000 (38,000) 36,000 (c) Page GF Summary-1 FITNESS PASSES POOL 000.347.300.05.00 34,000 34,000 36,000 (36,000) 34,000 (c) Page GF Summary-1 PROGRAM FEES POOL 000.347.600.13.00 87,000 87,000 91,000 (91,000) 87,000 (c) Page GF Summary-1 FACILITIES RENTS (SHORT -TERM) POOL 000.362.400.02.00 47,000 47,000 49,000 (49,000) 47,000 (c) Page GF Summary-1 LOCKER RENTAL POOL 000.362.400.04.00 1,000 1,000 1,000 (1,000) 1,000 (c) Total Revenues 9,029,000 372,600 9,401,600 8,437,681 (797,080) 7,640,601 12,587,600 Expenditures: Page GF-5 City Council SALARIES 000.01.511.600.11.00 176,976 (2,550) 174,426 180,384 (2,664) 177,720 352,146 (d) Page GF -5 City Council FICA 000.01.511.600.21 00 13,217 (195) 13,022 13,478 (204) 13,274 26,296 (d) Page GF -5 City Council PERS 000.01.511.600.23.00 6,231 (218) 6,013 8,338 (322) 8,016 14,029 (d) Page GF -5 City Council INDUSTRIAL INSURANCE 000.01.511 600.24.00 2,486 2,486 2,735 10 2,745 5,231 (e) Page GF -5 City Council MEDICAL,DENTAL,LIFE,OPTICAL 000.01.511.600.25.00 738 (20) 718 767 51 818 1,536 (e) Page GF -5 City Council SELF INSURED MEDICAL DENTAL 000.01.511.600.25.97 19,721 (1,022) 18,699 20,895 (1,083) 19,812 38,511 (f) Page GF -5 City Council OFFICE OPERATING SUPPLIES 000.01.511.600.31.00 1,370 2,500 3,870 1,370 2,500 3,870 7,740 (g) Page GF -5 City Council TRAVEL 000.01.511.600.43.00 30,000 (5,000) 25,000 30,000 (5,000) 25,000 50,000 (h) Page GF -5 City Council MISCELLANEOUS 000.01.511.600.49.00 15,000 (2,500) 12,500 15,000 (2,500) 12,500 25,000 (g) Page GF -10 Mayor's Office SALARIES 000.03.513.100.11.00 479,460 (13,836) 465,624 493,752 (14,292) 479,460 945,084 (d) Page GF -10 Mayor's Office FICA 000.03.513.100.21.00 32,127 (578) 31,549 32,703 (576) 32,127 63,676 (d) Page GF -10 Mayor's Office PERS 000.03.513.100.23.00 33,586 (1,179) 32,407 44,660 (1,724) 42,936 75,343 (d) Page GF -10 Mayor's Office INDUSTRIAL INSURANCE 000.03.513.100.24.00 1,399 1,399 1,538 6 1,544 2,943 (e) Page GF -10 Mayor's Office MEDICAL,DENTAL,LIFE,OPTICAL 000.03.513.100.25.00 3,995 (115) 3,880 4,114 280 4,394 8,274 (d) Page GF -10 Mayor's Office SELF INSURED MEDICAL DENTAL 000.03.513.100.25.97 56,752 (2,927) 53,825 60,119 (3,104) 57,015 110,840 (f) Page GF -10 Mayor's Office EMPLOYEE APPRECIATION NIGHT 000.03.513.100.49.03 5,000 10,000 15,000 5,000 10,000 15,000 30,000 (i) Page GF -31 Mayor's Office SALARIES 000.03.514.300.11.00 313,836 (4,281) 309,555 332,393 (4,581) 327,812 637,367 (j) Page GF -31 Mayor's Office EXTRA LABOR 000.03.514.300.12.00 12,480 (12,480) (k) Page GF -31 Mayor's Office FICA 000.03.514.300.21.00 23,642 (328) 23,314 25,061 (350) 24,711 48,025 (j) Page GF -31 Mayor's Office PERS 000.03.514.300.23.00 21,897 (299) 21,598 29,778 (411) 29,367 50,965 (j) Page GF -31 Mayor's Office MEDICAL,DENTAL,LIFE,OPTICAL 000.03.514.300.25.00 2,825 (35) 2,790 3,197 (43) 3,154 5,944 (e) Page GF -31 Mayor's Office SELF INSURED MEDICAL DENTAL 000.03.514.300.25.97 75,819 (3,941) 71,878 80,351 (4,177) 76,174 148,052 (f) Page GF -31 Mayor's Office OFFICE OPERATING SUPPLIES 000.03.514.300.31.00 6,408 500 6,908 6,908 6,908 13,816 (g) Page GF -31 Mayor's Office PROFESSIONAL SERVICES 000.03.514.300.41.00 3,000 3,000 6,000 3,000 3,000 6,000 12,000 (g) Page GF -31 Mayor's Office COMMUNICATION 000.03.514.300.42.00 600 (300) 300 600 (300) 300 600 (g) Page GF -31 Mayor's Office SALARIES 000.03.516.202.11 00 33,372 (948) 32,424 34,344 (972) 33,372 65,796 U Page GF -10 Mayor's Office FICA 000.03.516.202.21.00 2,468 (73) 2,395 2,542 (74) 2,468 4,863 (j) Page GF -10 Mayor's Office PERS 000.03.516.202.23.00 2,338 (81) 2,257 3,106 (118) 2,988 5,245 (j) Page GF -10 Mayor's Office INDUSTRIAL INSURANCE 000.03.516.202.24.00 150 5 155 220 (49) 171 326 (e) 11/19/2010 Page 1 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Page GF -10 Mayor's Office MEDICAL,DENTAL,LIFE,OPTICAL 000.03.516.202.25.00 272 (6) 266 280 20 300 566 (e) Page GF -10 Mayor's Office SELF INSURED MEDICAL DENTAL 000.03.516.202.25.97 6,708 (346) 6,362 7,106 (367) 6,739 13,101 (f) Page GF -14 Mayor's Office PERS 000.03.557.201.23.00 10,943 (71) 10,872 14,551 (145) 14,406 25,278 (e) Page GF -14 Mayor's Office INDUSTRIAL INSURANCE 000.03.557.201.24.00 622 622 684 2 686 1,308 (e) Page GF -14 Mayor's Office MEDICAL,DENTAL,LIFE,OPTICAL 000.03.557.201.25.00 5,513 1,395 6,908 5,789 1,805 7,594 14,502 (f) Page GF -14 Mayor's Office SELF INSURED MEDICAL DENTAL 000.03.557.201.25.97 17,615 (920) 16,695 18,672 (975) 17,697 34,392 (f) Page GF -14 Mayor's Office PROFESSIONAL SERVICES 000.03.557.201 41.00 433,840 47,130 480,970 433,840 47,130 480,970 961,940 (I) Page GF -14 Mayor's Office CHILDREN'S FOUNDATION 000.03.557.201 49.03 1,000 (1,000) 1,000 (1,000) (h) Page GF -24 Mayor's Office OFFICE OPERATING SUPPLIES 000.03.573.900.31.00 2,000 (1,000) 1,000 2,000 (1,000) 1,000 2,000 (m) Page GF -24 Mayor's Office BANNER SUPPLIES 000.03.573.900.31.01 3,500 (400) 3,100 3,500 (400) 3,100 6,200 (m) Page GF -24 Mayor's Office SMALL TOOLS MINOR EQUIPMENT 000.03.573.900.35.00 2,435 2,435 4,935 4,935 7,370 (m) Page GF -24 Mayor's Office RAINIER SYMPHONY 000.03.573.900.41.01 7,000 7,000 0 7,000 7,000 14,000 (m) Page GF -24 Mayor's Office MUSIC IN THE PARK 000.03.573.900.41.02 2,500 (2,500) 2,500 (2,500) (m) Page GF -24 Mayor's Office K.0 CULTURAL EDUCATION GRANT 000.03.573.900.41.03 4,500 1,100 5,600 4,500 500 5,000 10,600 (m) Page GF -24 Mayor's Office ADVERTISING 000.03.573.900.44.00 3,000 (2,550) 450 3,000 (2,550) 450 900 (m) Page GF -24 Mayor's Office REPAIRS AND MAINTENANCE 000.03.573.900.48.00 500 4,500 5,000 500 2,000 2,500 7,500 (m) Page GF -24 Mayor's Office MISCELLANEOUS 000.03.573.900.49.00 1,750 (235) 1,515 1,750 (235) 1,515 3,030 (m) Page GF -24 Mayor's Office ARTS COMMISSION 000.03.594.730.41.01 2,750 (2,750) 2,750 (2,750) (m) Page GF -35 Human Resources SALARIES 000.04.516.200.11.00 335,746 (9,646) 326,100 358,038 (10,278) 347,760 673,860 (d) Page GF -35 Human Resources FICA 000.04.516.200.21.00 24,613 (540) 24,073 25,765 (564) 25,201 49,274 (d) Page GF -35 Human Resources PERS 000.04.516.200.23.00 23,401 (672) 22,729 32,072 (921) 31,151 53,880 (d) Page GF -35 Human Resources MEDICAL,DENTAL,LIFE,OPTICAL 000.04.516.200.25.00 2,782 (77) 2,705 3,258 (94) 3,164 5,869 (e) Page GF -35 Human Resources SELF INSURED MEDICAL DENTAL 000.04.516.200.25.97 53,391 (2,756) 50,635 56,560 (2,921) 53,639 104,274 (f) Page GF -35 Human Resources MISCELLANEOUS 000.04.516.200 49.00 3,000 2,000 5,000 3,000 (3,000) 5,000 (n) Page GF -39 Finance SALARIES 000.05.514.230.11.00 935,676 (7,004) 928,672 976,553 (7,320) 969,233 1,897,905 (d) Page GF -39 Finance FICA 000.05.514.230.21.00 69,269 (305) 68,964 71,868 (106) 71,762 140,726 (d) Page GF -39 Finance PERS 000.05.514.230.23.00 65,155 (488) 64,667 87,455 (656) 86,799 151,466 (d) Page GF -39 Finance MEDICAL,DENTAL,LIFE,OPTICAL 000 05.514.230.25.00 20,913 4,189 25,102 22,598 5,120 27,718 52,820 (e) Page GF -39 Finance SELF INSURED MEDICAL DENTAL 000.05.514.230.25.97 177,028 (9,222) 167,806 187,633 (9,776) 177,857 345,663 (f) Page GF -45 Legal CONTRACTED ATTORNEY SERVICES 000.06.515.200.41.01 175,000 149,000 324,000 175,000 149,000 324,000 648,000 (o) Page GF -45 Legal CONTRACTED PROSECUTION SERVICES 000.06.515.200.41.02 215,000 (113,000) 102,000 215,000 (113,000) 102,000 204,000 (o) Page GF -45 Legal SPECIAL MATTERS 000.06.515.200.41.03 40,000 60,000 100,000 40,000 60,000 100,000 200,000 (o) Page GF -50 Parks Rec SALARIES 000.07.574 100.11.00 227,501 (4,599) 222,902 240,402 (4,899) 235,503 458,405 (d) Page GF -50 Parks Rec EXTRA LABOR 000.07.574.100.12.00 28,056 (25,056) 3,000 0 3,000 3,000 6,000 (d), (h) Page GF -50 Parks Rec FICA 000.07.574.100.21.00 18,594 (2,342) 16,252 19,157 (2,346) 16,811 33,063 (d), (h) Page GF -50 Parks Rec PERS 000.07.574 100.23.00 17,825 (2,274) 15,551 24,047 (2,951) 21,096 36,647 (d), (h) Page GF -50 Parks Rec INDUSTRIAL INSURANCE 000.07.574.100.24.00 2,787 (426) 2,361 3,078 (457) 2,621 4,982 (e) Page GF -50 Parks Rec MEDICAL,DENTAL,LIFE,OPTICAL 000.07.574.100.25.00 1,917 (39) 1,878 2,203 (44) 2,159 4,037 (e) Page GF -50 Parks Rec SELF INSURED MEDICAL DENTAL 000.07.574.100.25.97 40,452 (2,098) 38,354 42,864 (2,223) 40,641 78,995 (f) Page GF -53 Parks Rec EXTRA LABOR 000.07.574.200.12.00 278,115 (278,115) 278,115 (278,115) (k) Page GF -53 Parks Rec FICA 000.07.574.200.21.00 123,864 (20,680) 103,184 126,547 (21,024) 105,523 208,707 (k) Page GF -53 Parks Rec SELF INSURED MEDICAL DENTAL 000.07.574.200.25.97 191,082 (9,971) 181,111 202,548 (10,570) 191,978 373,089 (k) Page GF -53 Parks Rec TEEN PROGRAM 000.07.574.200.41.09 11,535 (6,270) 5,265 5,265 5,265 10,530 (h) Page GF -53 Parks Rec TRIP ADMISSIONS SENIORS 000.07.574.200.49.04 14,200 (3,400) 10,800 10,800 10,800 21,600 (h) Page GF -53 Parks Rec FICA 000.07.574.204.21.00 7,479 912 8,391 7,714 912 8,626 17,017 (e) Page GF -53 Parks Rec INDUSTRIAL INSURANCE 000.07 574.204.24 00 621 48 669 3,086 (2,352) 734 1,403 (e) Page GF -53 Parks Rec MEDICAL,DENTAL,LIFE,OPTICAL 000.07.574.204.25.97 4,826 (252) 4,574 5,115 (267) 4,848 9,422 (f) Page GF -53 Parks Rec EMPLOYEE APPRECIATION 000.07.574.204 49.03 15,000 (15,000) 15,000 (15,000) (i) Page GF -59 Parks Rec SALARIES 000.07.576.200.11.00 172,392 172,392 179,072 (179,072) 172,392 (c) 11/19/2010 Page 2 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Page GF -59 Parks Rec EXTRA LABOR 000.07.576.200.12.00 120,000 120,000 120,000 (120,000) 120,000 (c) Page GF -59 Parks Rec OVERTIME 000.07.576.200.13.00 500 500 500 (500) 500 (c) Page GF -59 Parks Rec FICA 000.07.576.200.21.00 41,181 (19,026) 22,155 41,692 (41,692) 22,155 (c) Page GF -59 Parks Rec PERS 000.07.576.200.23.00 16,045 16,045 21,235 (21,235) 16,045 (c) Page GF -59 Parks Rec INDUSTRIAL INSURANCE 000.07.576.200.24.00 11,000 (8,152) 2,848 12,100 (12,100) 2,848 (c) Page GF -59 Parks Rec MEDICAL,DENTAL,LIFE,OPTICAL 000.07.576.200.25.00 1,517 1,517 1,660 (1,660) 1,517 (c) Page GF -59 Parks Rec SELF INSURED MEDICAL DENTAL 000.07.576.200.25.97 37,370 (1,950) 35,420 39,612 (39,612) 35,420 (c) Page GF -59 Parks Rec OFFICE OPERATING SUPPLIES 000.07.576.200.31.00 9,468 9,468 9,486 (9,486) 9,468 (c) Page GF -59 Parks Rec CHEMICALS 000.07.576.200.31 01 5,000 5,000 5,000 (5,000) 5,000 (c) Page GF -59 Parks Rec PROFESSIONAL SERVICES 000.07.576.200.41.00 300 300 300 (300) 300 (c) Page GF -59 Parks Rec COMMUNICATION 000.07.576.200.42.00 4,000 4,000 4,000 (4,000) 4,000 (c) Page GF -59 Parks Rec TRAVEL 000.07.576.200.43.00 400 400 400 (400) 400 (c) Page GF -59 Parks Rec ADVERTISING 000.07.576.200.44.00 400 400 400 (400) 400 (c) Page GF -59 Parks Rec OPERATING RENTALS LEASES 000.07.576.200.45.00 500 500 500 (500) 500 (c) Page GF -59 Parks Rec PUBLIC UTILITY SERVICES 000.07.576.200.47.00 110,000 110,000 110,000 (110,000) 110,000 (c) Page GF -59 Parks Rec REPAIRS MAINTENANCE 000.07.576.200.48.00 25,000 25,000 25,000 (25,000) 25,000 (c) Page GF -59 Parks Rec MISCELLANEOUS 000.07.576.200.49.00 2,224 2,224 2,224 (2,224) 2,224 (c) Page GF -68 DCD SALARIES 000.08.558.100.11.00 205,509 (5,880) 199,629 211,752 (6,048) 205,704 405,333 (d) Page GF -68 DCD FICA 000.08.558.100.21.00 13,793 (218) 13,575 14,011 (216) 13,795 27,370 (d) Page GF -68 DCD PERS 000.08.558.100.23.00 14,305 (409) 13,896 18,962 (541) 18,421 32,317 (d) Page GF -68 DCD INDUSTRIAL INSURANCE 000.08.558.100.24 00 625 (4) 621 625 61 686 1,307 (e) Page GF -68 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.558.100.25.00 20,295 7,089 27,384 21,462 8,715 30,177 57,561 (e) Page GF -68 DCD SELF INSURED MEDICAL DENTAL 000.08.558.100.25.97 4,875 (58) 4,817 5,150 (61) 5,089 9,906 (f) Page GF -71 DCD SALARIES 000.08.558.600.11.00 752,074 (51,324) 700,750 778,757 (52,968) 725,789 1,426,539 (p), (q) Page GF -71 DCD EXTRA LABOR 000.08.558.600.12.00 6,750 5,000 11,750 6,750 5,000 11,750 23,500 (p), (q) Page GF -71 DCD FICA 000.08.558.600.21.00 58,271 (6,522) 51,749 60,090 (6,432) 53,658 105,407 (p), (q) Page GF -71 DCD PERS 000.08.558.600.23.00 53,626 (4,824) 48,802 71,618 (6,621) 64,997 113,799 (p), (q) Page GF -71 DCD INDUSTRIAL INSURANCE 000.08.558.600.24 00 2,500 (636) 1,864 2.750 (692) 2,058 3,922 (p), (q) Page GF -71 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.558.600.25.00 37,059 11,019 48,078 39,080 13,834 52,914 100,992 (e) Page GF -71 DCD SELF- INSURED MEDICAL DENTAL 000.08.558.600.25.97 53,403 (8,910) 44,493 56,599 (9,442) 47,157 91,650 (f) Page GF -71 DCD PERS 000.08.558.602.23.00 901 (6) 895 1,164 (12) 1,152 2,047 (e) Page GF -75 DCD SALARIES 000.08.558.603.11 00 110,650 25,780 136,430 117,131 117,131 253,561 (r) Page GF -75 DCD FICA 000.08.558.603.21 00 8,457 1,967 10,424 8,953 8,953 19,377 (r) Page GF -75 DCD PERS 000.08.558.603.23.00 7,711 1,795 9,506 10,491 10,491 19,997 (r) Page GF -75 DCD INDUSTRIAL INSURANCE 000.08.558.603.24.00 3,252 (1,315) 1,937 3,591 (1,795) 1,796 3,733 (e) Page GF -75 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.558.603.25.00 1,011 199 1,210 1,119 1,119 2,329 (r) Page GF -75 DCD SELF INSURED MEDICAL DENTAL 000.08.558.603.25.97 16,922 (883) 16,039 17,937 (936) 17,001 33,040 (f), (r) Page GF -75 DCD PROFESSIONAL SERVICES 000.08.558.603.41.00 14,413 10,000 24,413 14,413 10,000 24,413 48,826 (p) Page GF -75 DCD TRAVEL 000.08.558.603.43.00 2,000 3,000 5,000 2,000 3,000 5,000 10,000 (p) Page GF -71 DCD PROFESSIONAL SERVICES 000.08.558.604.41.00 48,000 23,600 71,600 0 71,600 (b) Page GF -78 DCD SALARIES 000.08.559.100.11.00 219,716 19,012 238,728 226,862 19,580 246,442 485,170 (s) Page GF -78 DCD FICA 000.08.559.100.21 00 16,809 1,454 18,263 17,355 1,498 18,853 37,116 (s) Page GF -78 DCD PERS 000.08.559.100.23.00 15,292 1,323 16,615 20,317 1,753 22,070 38,685 (s) Page GF -78 DCD INDUSTRIAL INSURANCE 000.08.559.100.24.00 1,128 (40) 1,088 1,246 (45) 1,201 2,289 (s) Page GF -78 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.559.100.25.00 2,020 191 2,211 2,204 208 2,412 4,623 (s) Page GF -78 DCD SELF INSURED MEDICAL DENTAL 000.08.559.100.25.97 42,276 1,179 43,455 44,813 1,249 46,062 89,517 (s) Page GF -78 DCD CREDIT CARD FEES 000.08.559.100.49.08 0 6,745 6,745 6,745 6,745 13,490 (s) Page GF -84 DCD SALARIES 000.08.559.200.11 00 59,636 (19,012) 40,624 61,440 (19,580) 41,860 82,484 (s) Page GF -84 DCD FICA 000.08.559.200.21.00 4,560 (1,454) 3,106 4,698 (1,498) 3,200 6,306 (s) 11/19/2010 Page 3 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Page GF -84 DCD PERS 000.08.559.200.23.00 4,151 (1,323) 2,828 5,502 (1,753) 3,749 6,577 (s) Page GF -84 DCD INDUSTRIAL INSURANCE 000.08.559.200.24.00 1,163 (639) 524 1,284 (705) 579 1,103 (s) PageGF-84 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.559.200.25.00 538 (191) 347 587 (208) 379 726 (s) Page GF-84 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.559.200.25.97 11,269 (3,973) 7,296 11,945 (4,211) 7,734 15,030 (s) Page GF -81 DCD SALARIES 000.08.559.600.11.00 410,494 (3,168) 407,326 422,679 (3,240) 419,439 826,765 (d) Page GF -81 DCD FICA 000.08.559.600.21.00 31,126 (153) 30,973 31,857 (47) 31,810 62,783 (d) Page GF-81 DCD PERS 000.08.559.600.23.00 28,571 (221) 28,350 37,851 (290) 37,561 65,911 (d) Page GF -81 DCD INDUSTRIAL INSURANCE 000.08.559.600.24.00 7,162 (3,425) 3,737 7,909 (3,782) 4,127 7,864 (e) Page GF -81 DCD MEDICAL,DENTAL,LIFE,OPTICAL 000.08.559.600.25.00 7,682 1,368 9,050 8,297 1,674 9,971 19,021 (e) Page GF -81 DCD SELF INSURED MEDICAL DENTAL 000.08.559.600.25.97 54,950 (2,860) 52,090 58,238 (3,031) 55,207 107,297 (f) Page GF -87 Court SALARIES 000.09.512.500.11.00 444,821 (1,926) 442,895 458,128 (1,998) 456,130 899,025 (d) Page GF-87 Court FICA 000.09.512.500.21.00 36,646 (3,171) 33,475 37,664 (3,177) 34,487 67,962 (d) Page GF -87 Court PERS 000.09.512.500.23.00 31,169 (334) 30,835 41,441 (592) 40,849 71,684 (d) Page GF -87 Court INDUSTRIAL INSURANCE 000.09.512.500.24.00 2,097 233 2,330 2,307 267 2,574 4,904 (e) Page GF -87 Court MEDICAL,DENTAL,LIFE,OPTICAL 000.09.512.500.25.00 3,405 (15) 3,390 3,466 250 3,716 7,106 (e) Page GF -87 Court SELF INSURED MEDICAL DENTAL 000.09.512.500.25.97 71,700 (3,736) 67,964 75,995 (3,960) 72,035 139,999 (f) Page GF -87 Court SALARIES 000.09.523.300.11.00 160,134 (642) 159,492 164,088 (666) 163,422 322,914 (d) PageGF -87 Court FICA 000.09.523.300.21.00 12,111 (49) 12,062 12,413 (51) 12,362 24,424 (d) Page GF -87 Court PERS 000.09.523.300.23.00 5,323 5,778 11,101 6,981 7,653 14,634 25,735 (e) Page GF -87 Court MEDICAL,DENTAL,LIFE,OPTICAL 000.09.523.300.25.00 1,050 (5) 1,045 1,155 (6) 1,149 2,194 (e) Page GF -87 Court MEDICAL,DENTAL,LIFE,OPTICAL 000.09.523.300.25.97 25,885 (1,349) 24,536 27,436 (1,430) 26,006 50,542 (f) Page GF -94 Police SALARIES 000.10.521 100.11.00 776,282 (22,230) 754,052 800,876 (22,968) 777,908 1,531,960 (d) Page GF -94 Police EXTRA LABOR 000.10.521.100.12.00 20,808 (20,808) (k) Page GF -94 Police FICA 000.10.521 100.21.00 56,198 (2,608) 53,590 56,798 (2,068) 54,730 108,320 (d) Page GF -94 Police LEOFF 000.10.521 100.22.00 37,340 (1,068) 36,272 38,442 (1,102) 37,340 73,612 (d) Page GF -94 Police PERS 000.10.521 100.23.00 4,477 (158) 4,319 6,086 (235) 5,851 10,170 (d) Page GF -94 Police INDUSTRIAL INSURANCE 000.10.521 100.24.00 8,000 2,020 10,020 8,800 2,265 11,065 21,085 (e) Page GF -94 Police MEDICAL,DENTAL,LIFE,OPTICAL 000.10.521 100.25.00 6,431 (196) 6,235 6,629 457 7,086 13,321 (e) Page GF -94 Police SELF INSURED MEDICAL DENTAL 000.10.521 100.25.97 127,745 (6,614) 121,131 135,349 (7,010) 128,339 249,470 (f) Page GF -94 Police OFFICE OPERATING SUPPLIES 000.10.521 100.31.00 10,500 14,548 25,048 25,048 (14,548) 10,500 35,548 (t) Page GF -104 Police SALARIES 000 10.521.210.11.00 776,842 93,792 870,634 802,881 97,296 900,177 1,770,811 (v) Page GF -104 Police FICA 000.10.521.210.21.00 59,185 7,176 66,361 61,178 7,443 68,621 134,982 (v) Page GF -104 Police LEOFF 000.10.521.210.22.00 34,567 4,914 39,481 35,752 5,098 40,850 80,331 (v) Page GF -104 Police INDUSTRIAL INSURANCE 000.10.521.210.24 00 13,658 1,618 15,276 15,081 1,788 16,869 32,145 (v) Page GF -104 Police MEDICAL,DENTAL,LIFE,OPTICAL 000 10.521.210.25.00 9,776 2,878 12,654 10,429 3,508 13,937 26,591 (v) Page GF -104 Police SELF INSURED MEDICAL DENTAL 000 10.521.210.25.97 148,316 5,059 153,375 157,128 5,355 162,483 315,858 (v) Page GF -104 Police OFFICE OPERATING SUPPLIES 000 10.521.210.31.00 8,200 (1,000) 7,200 7,200 1,000 8,200 15,400 (t) PageGF -97 Police SALARIES 000.10.521.220.11.00 3,190,135 1,440 3,191,575 3,329,871 648 3,330,519 6,522,094 (j) Page GF -97 Police FICA 000.10.521.220.21 00 243,357 110 243,467 254,046 50 254,096 497,563 (j) Page GF -97 Police LEOFF 000.10.521.220.22.00 164,006 76 164,082 171,208 34 171,242 335,324 (j) Page GF -97 Police MEDICAL,DENTAL,LIFE,OPTICAL 000.10.521.220.25.00 11,470 2,789 14,259 12,287 3,407 15,694 29,953 (e) Page GF -97 Police SELF INSURED MEDICAL DENTAL 000.10.521.220.25.97 606,988 (31,374) 575,614 643,064 (33,256) 609,808 1,185,422 (f) Page GF -97 Police OFFICE OPERATING SUPPLIES 000.10.521.220.31 00 7,375 (3,700) 3,675 3,850 3,700 7,550 11,225 (t) Page GF -101 Police SALARIES 000.10.521.230.11.00 601,982 40,224 642,206 627,594 41,424 669,018 1,311,224 (u) Page GF -101 Police FICA 000.10.521.230.21.00 46,865 1,884 48,749 48,824 1,976 50,800 99,549 (u) Page GF -101 Police PERS 000.10.521.230.23.00 42,215 2,527 44,742 56,773 3,144 59,917 104,659 (u) Page GF -101 Police INDUSTRIAL INSURANCE 000 10.521.230.24.00 3,000 420 3,420 3,300 481 3,781 7,201 (u) Page GF -101 Police MEDICAL,DENTAL,LIFE,OPTICAL 000.10.521.230.25.00 12,450 2,769 15,219 13,085 3,776 16,861 32,080 (u) Page GF -101 Police SELF INSURED MEDICAL DENTAL 000.10.521.230.25.97 104,804 (5,394) 99,410 111,006 (5,718) 105,288 204,698 (f) 11/19/2010 Page 4 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Page GF -101 Police OFFICE OPERATING SUPPLIES 000.10.521.230.31.00 28,000 (3,500) 24,500 25,500 3,500 29,000 53,500 (t) Page GF -107 Police MEDICAL,DENTAL,LIFE,OPTICAL 000.10.521.250.25.00 277 277 306 (1) 305 582 (e) Page GF -107 Police SELF INSURED MEDICAL DENTAL 000.10.521.250.25.97 65,585 (3,392) 62,193 69,486 (3,596) 65,890 128,083 (f) Page GF -107 Police OFFICE OPERATING SUPPLIES 000.10.521.250.31.00 7,000 (1,000) 6,000 6,000 1,000 7,000 13,000 (t) Page GF -110 Police PERS 000.10.521.300.23.00 5,148 5,148 6,934 (1) 6,933 12,081 (e) Page GF -110 Police INDUSTRIAL INSURANCE 000.10.521.300.24.00 10,044 (1) 10,043 11,065 11,065 21,108 (e) Page GF -110 Police SELF INSURED MEDICAL DENTAL 000.10.521.300.25.97 108,431 (5,606) 102,825 114,877 (5,943) 108,934 211,759 (f) Page GF -110 Police OFFICE OPERATING SUPPLIES 000.10.521.300.31.00 5,300 (1,000) 4,300 4,300 1,000 5,300 9,600 (t) Page GF -113 Police INDUSTRIAL INSURANCE 000.10.521.400.24.00 2,000 (382) 1,618 2,200 (411) 1,789 3,407 (e) Page GF -113 Police MEDICAL,DENTAL,LIFE,OPTICAL 000.10.521 400.25.00 69 69 69 7 76 145 (e) Page GF -113 Police SELF INSURED MEDICAL DENTAL 000.10.521.400.25.97 19,513 (1,011) 18,502 20,675 (1,071) 19,604 38,106 (f) Page GF -113 Police OFFICE OPERATING SUPPLIES 000.10.521.400.31.00 28,800 (3,500) 25,300 25,300 3,500 28,800 54,100 (t) Page GF -116 Police LEOFF 000.10.521.700.22.00 14,844 (406) 14,438 14,844 14,844 29,282 (e) Page GF -116 Police SELF INSURED MEDICAL DENTAL 000.10.521.700.25.97 55,789 (2,888) 52,901 59,111 (3,062) 56,049 108,950 (f) Page GF -116 Police OFFICE OPERATING SUPPLIES 000.10.521 700.31.00 5,448 (848) 4,600 4,600 848 5,448 10,048 (t) Page GF -94 Police MACHINERY EQUIPMENT 000.10.594.100.64.00 15,000 15,000 5,000 (5,000) 15,000 (n) Page GF -110 Police MACHINERY EQUIPMENT 000.10.594.300.64.00 15,000 (15,000) 0 5,000 5,000 5,000 (h) Page GF -122 Fire SALARIES 000.11.522.100.11.00 378,157 (9,336) 368,821 391,265 (9,627) 381,638 750,459 (d) Page GF -122 Fire FICA 000.11.522.100.21.00 9,060 (181) 8,879 9,517 (192) 9,325 18,204 (d) Page GF -122 Fire LEOFF 000.11.522.100.22.00 13,812 (396) 13,416 14,220 (406) 13,814 27,230 (d) Page GF -122 Fire PERS 000.11.522.100.23.00 6,917 (119) 6,798 9,366 (162) 9,204 16,002 (d) Page GF -122 Fire MEDICAL,DENTAL,LIFE,OPTICAL 000.11.522.100.25.00 3,011 (79) 2,932 3,412 (87) 3,325 6,257 (e) Page GF -122 Fire SELF INSURED MEDICAL DENTAL 000.11.522.100.25.97 44,106 (2,279) 41,827 46,726 (2,415) 44,311 86,138 (f) Page GF -125 Fire SALARIES 000.11.522.200.11 00 4,893,305 (121,169) 4,772,136 5,025,343 (93,004) 4,932,339 9,704,475 (w), (x) Page GF -125 Fire OVERTIME 000.11.522.200.13.00 461,858 (100,000) 361,858 461,858 (100,000) 361,858 723,716 (k) Page GF -125 Fire FICA 000.11.522.200.21.00 55,810 (2,679) 53,131 57,333 (2,329) 55,004 108,135 (w), (x) Page GF -125 Fire LEOFF 000.11.522.200.22.00 236,851 (10,636) 226,215 243,259 (9,404) 233,855 460,070 (w), (x) Page GF -125 Fire INDUSTRIAL INSURANCE 000.11.522.200.24 00 141,395 (2,653) 138,742 156,380 (2,919) 153,461 292,203 (e) Page GF -125 Fire SELF INSURED MEDICAL DENTAL 000.11.522.200.25.97 905,629 (52,025) 853,604 959,502 (55,145) 904,357 1,757,961 (f) Page GF -128 Fire SALARIES 000.11.522.300.11.00 573,150 (117,777) 455,373 590,473 (121,009) 469,464 924,837 (w) Page GF -128 Fire FICA 000.11.522.300.21.00 23,951 (10,579) 13,372 24,421 (10,623) 13,798 27,170 (w) Page GF -128 Fire LEOFF 000.11.522.300.22.00 16,337 (5,636) 10,701 16,841 (5,792) 11,049 21,750 (w) Page GF -128 Fire INDUSTRIAL INSURANCE 000.11.522.300.24.00 9,627 (3,708) 5,919 10,630 (4,094) 6,536 12,455 (w) Page GF -128 Fire MEDICAL,DENTAL,LIFE,OPTICAL 000.11.522.300.25.00 1,455 (69) 1,386 1,593 (76) 1,517 2,903 (w) Page GF -128 Fire SELF INSURED MEDICAL DENTAL 000.11.522.300.25.97 94,067 (20,774) 73,293 99,677 (22,012) 77,665 150,958 (f) Page GF -131 Fire SALARIES 000.11.522.400.11.00 121,371 100,825 222,196 124,607 103,684 228,291 450,487 (w), (x) Page GF -131 Fire LEOFF 000.11.522.400.22.00 5,927 (60) 5,867 6,094 (60) 6,034 11,901 (w), (x) Page GF -131 Fire INDUSTRIAL INSURANCE 000.11.522.400.24.00 1,900 1 1,901 2,099 2,099 4,000 (w), (x) Page GF -131 Fire MEDICAL,DENTAL,LIFE,OPTICAL 000.11.522.400.25.00 69 70 139 76 77 153 292 (w), (x) Page GF -131 Fire SELF INSURED MEDICAL DENTAL 000.11.522.400.25.97 19,513 13,550 33,063 20,675 14,355 35,030 68,093 (w), (x) Page GF -139 Fire SALARIES 000.11.525.600.11 00 104,886 (3,060) 101,826 112,028 (3,253) 108,775 210,601 (d) Page GF -139 Fire FICA 000.11.525.600.21.00 8,024 (234) 7,790 8,570 (249) 8,321 16,111 (d) Page GF -139 Fire PERS 000.11.525.600.23.00 7,307 (213) 7,094 10,035 (293) 9,742 16,836 (d) Page GF -139 Fire MEDICAL,DENTAL,LIFE,OPTICAL 000.11.525.600.25.00 294 (11) 283 343 (7) 336 619 (e) Page GF -139 Fire MEDICAL,DENTAL,LIFE,OPTICAL 000.11.525.600.25.97 34,228 (1,772) 32,456 36,264 (1,877) 34,387 66,843 (f) Page GF -139 Fire OFFICE OPERATING SUPPLIES 000.11.525.600.31.00 500 15,800 16,300 500 15,800 16,300 32,600 (y) Page GF -139 Fire COMMUNICATION 000.11.525.600.42.00 14,670 14,670 0 14,670 14,670 29,340 (y) Page GF -139 Fire TRAVEL 000.11.525.600.43.00 5,000 5,000 0 5,000 5,000 10,000 (y) Page GF -139 Fire MISCELLANEOUS 000.11.525.600.49.00 5,000 5,000 0 5,000 5,000 10,000 (y) 11/19/2010 Page 5 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Page GF -145 IT SALARIES 000.12.518.880.11.00 531,135 24,492 555,627 555,957 25,122 581,079 1,136,706 (z) Page GF -145 IT EXTRA LABOR 000.12.518.880.12.00 2,500 2,500 2,500 12,068 14,568 17,068 (z) Page GF -145 IT FICA 000.12.518.880.21 00 39,731 3,190 42,921 41,072 3,263 44,335 87,256 (z) Page GF -145 IT PERS 000.12.518.880.23.00 37,000 1,706 38,706 49,791 2,250 52,041 90,747 (z) Page GF -145 IT INDUSTRIAL INSURANCE 000.12.518.880.24.00 2,486 436 2,922 2,745 483 3,228 6,150 (z) Page GF -145 IT MEDICAL,DENTAL,LIFE,OPTICAL 000.12.518.880.25.00 17,660 4,474 22,134 18,997 5,433 24,430 46,564 (z) Page GF -145 IT SELF INSURED MEDICAL DENTAL 000.12.518.880.25.97 107,897 (2,628) 105,269 114,354 (2,786) 111,568 216,837 (z) Page GF -145 IT MISCELLANEOUS 000.12.518.880.49.00 5,000 30,000 35,000 5,000 30,000 35,000 70,000 (z) Page GE -145 Public Works FICA 000.13.518.300.21.00 44,727 (955) 43,772 46,429 (955) 45,474 89,246 (e) Page GF -145 Public Works PERS 000.13.518.300.23.00 40,325 (260) 40,065 54,044 (538) 53,506 93,571 (e) Page GF -145 Public Works INDUSTRIAL INSURANCE 000.13.518.300.24.00 13,000 5,089 18,089 14,300 5,667 19,967 38,056 (e) Page GF -145 Public Works MEDICAL,DENTAL,LIFE,OPTICAL 000.13.518.300.25.00 22,390 5,642 28,032 23,514 7,284 30,798 58,830 (e) Page GF -145 Public Works SELF INSURED MEDICAL DENTAL 000.13.518.300.25.97 119,008 (6,210) 112,798 126,150 (6,584) 119,566 232,364 (f) Page GF -152 Public Works SALARIES 000.13.532.100.11.00 390,012 (9,662) 380,350 406,656 (10,128) 396,528 776,878 (d) Page GF -152 Public Works FICA 000.13.532.100.21.00 28,570 (1,351) 27,219 29,065 (1,346) 27,719 54,938 (d) Page GF -152 Public Works PERS 000.13.532.100.23.00 27,330 (849) 26,481 36,782 (1,273) 35,509 61,990 (d) Page GF -152 Public Works INDUSTRIAL INSURANCE 000.13.532.100.24.00 1,000 243 1,243 1,100 273 1,373 2,616 (e) Page GF -152 Public Works MEDICAL,DENTAL,LIFE,OPTICAL 000.13.532.100.25.00 11,861 2,730 14,591 12,512 3,666 16,178 30,769 (e) Page GF -152 Public Works SELF INSURED MEDICAL DENTAL 000.13.532.100.25.97 38,718 (1,998) 36,720 41,015 (2,117) 38,898 75,618 (f) Page GF -155 Public Works SALARIES 000.13.532.101.11.00 224,688 (3,432) 221,256 231,288 (3,528) 227,760 449,016 (d) Page GF -155 Public Works FICA 000.13.532.101.21.00 17,223 (935) 16,288 17,509 (927) 16,582 32,870 (e) Page GF -155 Public Works PERS 000.13.532.101.23.00 15,739 (340) 15,399 20,920 (524) 20,396 35,795 (e) Page GF -155 Public Works INDUSTRIAL INSURANCE 000.13.532.101.24.00 750 182 932 825 205 1,030 1,962 (e) Page GF -155 Public Works MEDICAL,DENTAL,LIFE,OPTICAL 000.13.532.101.25.00 2,021 (27) 1,994 2,066 145 2,211 4,205 (e) Page GF -155 Public Works SELF- INSURED MEDICAL DENTAL 000.13.532.101.25.97 58,251 (3,032) 55,219 61,738 (3,214) 58,524 113,743 (f) Page GF -161 Public Works PERS 000.13.532.102.23.00 20,958 (135) 20,823 27,860 (277) 27,583 48,406 (e) Page GF -161 Public Works INDUSTRIAL INSURANCE 000.13.532.102.24.00 2,300 439 2,739 2,530 495 3,025 5,764 (e) Page GF -161 Public Works MEDICAL,DENTAL,LIFE,OPTICAL 000.13.532.102.25.00 2,482 2,482 2,523 196 2,719 5,201 (e) Page GF -161 Public Works SELF INSURED MEDICAL DENTAL 000.13.532.102.25.97 53,089 (2,770) 50,319 56,274 (2,936) 53,338 103,657 (f) Page GF -158 Public Works SALARIES 000.13.532.200.11.00 377,178 (6,660) 370,518 389,664 (6,864) 382,800 753,318 (d) Page GF -158 Public Works FICA 000.13.532.200.21.00 27,512 (302) 27,210 27,971 (123) 27,848 55,058 (d) Page GF -158 Public Works PERS 000.13.532.200.23.00 26,444 (635) 25,809 35,245 (965) 34,280 60,089 (d) Page GF -158 Public Works INDUSTRIAL INSURANCE 000.13.532.200.24 00 639 2,100 2,739 733 2,292 3,025 5,764 (e) Page GF -158 Public Works MEDICAL,DENTAL,LIFE,OPTICAL 000.13.532.200.25.00 3,143 (57) 3,086 3,229 234 3,463 6,549 (e) Page GF -158 Public Works SELF INSURED MEDICAL DENTAL 000.13.532.200.25.97 61,950 (3,218) 58,732 65,650 (3,411) 62,239 120,971 (f) Page GF -158 Public Works EOC MACHINERY EQUIPMENT 000.13.594.250.64.00 65,000 (65,000) (k) Page GF -158 Public Works MACHINERY AND EQUIPMENT 000.13.594.322.64.00 20,000 15,000 35,000 35,000 (aa) Page GF -62 Parks Maint FICA 000.15.576.800.21 00 31,916 (1,846) 30,070 32,847 (1,847) 31,000 61,070 (e) Page GF -62 Parks Maint PERS 000.15.576.800.23.00 28,652 (859) 27,793 37,949 (1,105) 36,844 64,637 (e) Page GF -62 Parks Maint INDUSTRIAL INSURANCE 000.15.576.800.24.00 15,914 (5,977) 9,937 17,582 (6,609) 10,973 20,910 (e) Page GF -62 Parks Maint SELF INSURED MEDICAL DENTAL 000.15.576.800.25.97 68,174 (3,558) 64,616 72,264 (3,771) 68,493 133,109 (f) Page GF -168 Street Maint FICA 000.16.542.900.21.00 60,902 (4,057) 56,845 63,019 (4,058) 58,961 115,806 (e) Page GF -168 Street Maint PERS 000.16.542.900.23.00 54,466 (2,305) 52,161 72,810 (3,239) 69,571 121,732 (e) Page GF -168 Street Maint INDUSTRIAL INSURANCE 000 16.542.900.24.00 20,778 20,778 22,856 88 22,944 43,722 (e) Page GF -168 Street Maint MEDICAL,DENTAL,LIFE,OPTICAL 000.16.542.900.25.00 6,382 6,382 6,502 489 6,991 13,373 (e) Page GF -168 Street Maint SELF INSURED MEDICAL DENTAL 000.16.542.900.25.97 174,071 (9,083) 164,988 184,516 (9,628) 174,888 339,876 (f) Page GF -173 Street Maint TRANSFERS -OUT 000.20.597.000.00.00 6,168,505 1,870,990 8,039,495 6,911,842 532,910 7,444,752 15,484,247 (bb) Page GF -173 Estimated Ending Unreserved Fund Balance 000.291.840.00 5,401,331 (946,730) 4,454,601 5,084,465 (225,604) 4,858,861 4,858,861 Total Expenditures 38,787,862 372,600 39,160,462 40,395,624 (797,080) 39,598,544 74,304,405 11/19/2010 Page 6 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Hotel /Motel Tax 101 Revenues: Page OF -2 Hotel /Motel Tax Estimated Beginning Unreserved Fund Balance 101.291 740.00.00 800,000 800,000 497,598 (45,646) 451,952 800,000 Total Revenues 800,000 800,000 497,598 (45,646) 451,952 800,000 Expenditures: Page OF -2 Hotel /Motel Tax SELF INSURED MEDICAL DENTAL 101.00.557.300.25.97 35,532 (1,854) 33,678 37,665 (1,966) 35,699 69,377 (f) Page OF -2 Hotel /Motel Tax COMMUNICATION 101.00.557.300.42.00 15,000 15,000 30,000 15,000 15,000 30,000 60,000 (cc) Page OF -2 Hotel /Motel Tax PROFESSIONAL SERVICES 101.00.557.302.41.00 132,500 32,500 165,000 132,500 (32,500) 100,000 265,000 (cc) Page OF -2 Hotel /Motel Tax Estimated Ending Unreserved Fund Balance 101.291.840.00 497,598 (45,646) 451,952 176,026 (26,180) 149,846 149,846 Total Expenditures 680,630 680,630 361,191 (45,646) 315,545 544,223 Arterial Street 104 Revenues: Page OF -8 Arterial Street Estimated Beginning Unreserved Fund Balance 104.291 740.00 00 5,000,000 5,000,000 4,909,989 (120,520) 4,789,469 5,000,000 Page OF -8 Arterial Street FED GRANT TUK URB CTR PED /BICYC BR 104.333.203.25.00 17,000 500,000 517,000 517,000 (b) Total Revenues 5,017,000 500,000 5,517,000 4,909,989 (120,520) 4,789,469 5,517,000 Expenditures: Page OF -8 Arterial Street SALARIES 104.98.595.800.11.00 109,452 92,208 201,660 112,800 94,968 207,768 409,428 (dd) Page OF -8 Arterial Street FICA 104.98.595.800.21.00 10,347 4,603 14,950 10,574 4,843 15,417 30,367 (dd) Page OF -8 Arterial Street PERS 104.98.595.800.23.00 7,669 6,368 14,037 10,203 8,403 18,606 32,643 (dd) Page OF -8 Arterial Street INDUSTRIAL INSURANCE 104.98.595.800.24.00 2,000 (1,379) 621 2,200 (1,514) 686 1,307 (dd) Page OF -8 Arterial Street MEDICAL,DENTAL,LIFE,OPTICAL 104.98.595.800.25.00 910 690 1,600 937 852 1,789 3,389 (dd) Page OF -8 Arterial Street MEDICAL,DENTAL,LIFE,OPTICAL 104.98.595.800.25.97 6,448 18,030 24,478 6,827 19,111 25,938 50,416 (dd) Page OF -8 Arterial Street PROFESSIONAL SERVICES 104.98.595.800.41 00 5,893,000 500,000 6,393,000 2,430,000 2,430,000 8,823,000 (b) Page OF -8 Arterial Street Estimated Ending Unreserved Fund Balance 104.291.840.00 4,909,989 (120,520) 4,789,469 4,160,173 (247,183) 3,912,990 3,912,990 Total Expenditures 10,939,815 500,000 11,439,815 6,733,714 (120,520) 6,613,194 13,263,540 Debt Service Fund 216 2010 ValleyComm Bond Refunding Revenues: New Page Debt Service Fund TRANSFERS IN- GENERAL FUND 216.397 197 00.00 170,990 170,990 232,910 232,910 403,900 Total Revenues 170,990 170,990 232,910 232,910 403,900 Expenditures: New Page Debt Service Fund GENERAL OBLIGATION BONDS 216.00.591.280.71 00 143,351 143,351 201,000 201,000 344,351 (ee) New Page Debt Service Fund 2000 LTGO REFUNDING BOND INTEREST 216.00.592.220.83.00 27,639 27,639 31,910 31,910 59,549 (ee) Total Expenditures 170,990 170,990 232,910 232,910 403,900 Land Acquisition, Rec. Park Development 301 Expenditures: Page OF -20 Parks Land Acq. PROFESSIONAL SERVICES 301.98.594.760 41 00 548,000 (3,000) 545,000 214,000 25,000 239,000 784,000 (ff) Page OF -20 Parks Land Acq. CONSTRUCTION PROJECTS 301.98.594.760.65.00 457,000 (85,000) 372,000 785,000 25,000 810,000 1,182,000 (ff) Page OF -20 Parks Land Acq. Estimated Ending Unreserved Fund Balance 301.291.840.00 3,993,522 88,000 4,081,522 3,596,119 (50,000) 3,546,119 7,627,641 Total Expenditures 4,998,522 4,998,522 4,595,119 4,595,119 9,593,641 11/19/2010 Page 7 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget General Government Improvements 303 Revenues: Page OF -20 Gen Gov Improve TRANSFERS -IN 303.397.192.00.00 500,000 1,700,000 2,200,000 350,000 300,000 650,000 2,850,000 Total Revenues 500,000 1,700,000 2,200,000 350,000 300,000 650,000 2,850,000 Page OF -20 Gen Gov Improve PROFESSIONAL SERVICES 303.98.594 190.41.00 40,000 400,000 440,000 40,000 40,000 480,000 (gg) Page OF -20 Gen Gov Improve CONSTRUCTION PROJECTS 303.98.594.190.65.00 460,000 1,300,000 1,760,000 460,000 300,000 760,000 2,520,000 (gg) Total Expenditures 500,000 1,700,000 2,200,000 500,000 300,000 800,000 3,000,000 Water 401 Revenues: Page OF -20 Water Fund ESTIM BEGINING WORKING CAPITAL 401.293.700.00.00 3,700,000 3,700,000 1,954,303 5,062 1,959,365 3,700,000 Total Revenues 3,700,000 3,700,000 1,954,303 5,062 1,959,365 3,700,000 Expenditures: Page OF -20 Water Fund PERS 401.01.534.800.23.00 34,097 (219) 33,878 45,398 (452) 44,946 78,824 (e) Page OF -20 Water Fund INDUSTRIAL INSURANCE 401 01.534.800.24 00 10,000 2,648 12,648 11,000 2,966 13,966 26,614 (e) Page OF -20 Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 401.01.534.800.25.00 4,172 4,172 4,239 325 4,564 8,736 (e) Page OF -20 Water Fund SELF INSURED MEDICAL DENTAL 401.01.534.800.25.97 99,736 (5,204) 94,532 107,521 (7,317) 100,204 194,736 (f) Page OF -25 Water Fund SALARIES 401.98.594.340.11.00 54,780 (1,584) 53,196 56,400 (1,620) 54,780 107,976 (d) Page OF -25 Water Fund FICA 401.98.594.340.21.00 4,076 (121) 3,955 4,111 (35) 4,076 8,031 (d) Page OF -25 Water Fund PERS 401.98.594.340.23.00 3,837 (135) 3,702 5,101 (196) 4,905 8,607 (d) Page OF -25 Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 401.98.594.340.25.00 455 (13) 442 468 33 501 943 (e) Page OF -25 Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 401.98.594.340.25.97 8,382 (434) 7,948 8,880 (459) 8,421 16,369 (f) Page OF -25 Water Fund Estimated Ending Unreserved Fund Balance 401.291.840.00 1,954,303 5,062 1,959,365 818,991 11,817 830,808 830,808 Total Expenditures 2,173,838 2,173,838 1,062,109 5,062 1,067,171 1,281,644 Sewer 402 Revenues: Page OF -28 Sewer Fund ESTIM BEGINING WORKING CAPITAL 402.293.700.00.00 2,500,000 2,500,000 1,154,329 4,445 1,158,774 2,500,000 Total Revenues 2,500,000 2,500,000 1,154,329 4,445 1,158,774 2,500,000 Expenditures: Page OF -28 Sewer Fund PERS 402.01.535.800.23.00 14,459 (92) 14,367 19,228 (191) 19,037 33,404 (e) Page OF -28 Sewer Fund INDUSTRIAL INSURANCE 402.01.535.800.24.00 5,421 5,421 5,963 22 5,985 11,406 (e) Page OF -28 Sewer Fund MEDICAL,DENTAL,LIFE,OPTICAL 402.01.535.800.25.00 1,521 1,521 1,541 113 1,654 3,175 (e) Page OF -28 Sewer Fund SELF INSURED MEDICAL DENTAL 402.01.535.800.25.97 39,595 (2,066) 37,529 41,971 (2,191) 39,780 77,309 (f) Page OF -29 Sewer Fund SALARIES 402.98.594.353.11.00 54,780 (1,584) 53,196 56,400 (1,620) 54,780 107,976 (d) Page OF -29 Sewer Fund FICA 402.98.594.353.21.00 4,076 (121) 3,955 4,111 (35) 4,076 8,031 (e) Page OF -29 Sewer Fund PERS 402.98.594.353.23.00 3,837 (135) 3,702 5,101 (195) 4,906 8,608 (e) Page OF -29 Sewer Fund MEDICAL,DENTAL,LIFE,OPTICAL 402.98.594.353.25.00 455 (13) 442 468 33 501 943 (e) Page OF -29 Sewer Fund MEDICAL,DENTAL,LIFE,OPTICAL 402.98.594.353.25.97 8,382 (434) 7,948 8,880 (459) 8,421 16,369 (f) Page OF -29 Sewer Fund ESTIM ENDING WORKING CAPITAL 402.02.293.800.00.00 1,154,329 4,445 1,158,774 274,108 8,968 283,076 283,076 Total Expenditures 1,286,855 1,286,855 417,771 4,445 422,216 550,297 11/19/2010 Page 8.of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Golf Course Fund 411 Revenues: Page OF -33 Golf Course Fund ESTIM BEGINING WORKING CAPITAL 411.293.700.00.00 425,000 425,000 (124,400) 177,231 52,831 425,000 Total Revenues 425,000 425,000 (124,400) 177,231 52,831 425,000 Expenditures: Page OF -33 Golf Course Fund SALARIES 411.00.576.680.11.00 412,084 (12,203) 399,881 414,319 (472) 413,847 813,728 (d) Page OF -33 Golf Course Fund FICA 411.00.576.680.21.00 30,197 (8) 30,189 31,197 (7) 31,190 61,379 (e) Page OF -33 Golf Course Fund PERS 411.00.576.680.23.00 27,874 (30) 27,844 37,105 (42) 37,063 64,907 (e) Page OF -33 Golf Course Fund MEDICAL,DENTAL,LIFE,OPTICAL 411.00.576.680.25.00 3,380 (3) 3,377 3,700 (4) 3,696 7,073 (e) Page OF -33 Golf Course Fund SELF INSURED MEDICAL DENTAL 411.00.576.680.25.97 67,977 (4,036) 63,941 71,507 (3,730) 67,777 131,718 (f) Page OF -33 Golf Course Fund SALARIES 411.00.576.681 11.00 261,802 (441) 261,361 272,767 (472) 272,295 533,656 (d) Page OF -33 Golf Course Fund EXTRA LABOR 411.00.576.681.12.00 160,968 (119,768) 41,200 41,200 41,200 82,400 (k) Page OF -33 Golf Course Fund FICA 411 00.576.681.21.00 19,355 (8) 19,347 20,123 (7) 20,116 39,463 (e) Page OF -33 Golf Course Fund PERS 411.00.576.681.23.00 18,233 (31) 18,202 24,428 (42) 24,386 42,588 (e) Page OF -33 Golf Course Fund MEDICAL,DENTAL,LIFE,OPTICAL 411 00.576.681.25.00 2,232 (4) 2,228 2,461 (5) 2,456 4,684 (e) Page OF -33 Golf Course Fund SELF- INSURED MEDICAL DENTAL 411.00.576.681.25.97 49,815 (2,599) 47,216 52,803 (2,755) 50,048 97,264 (f) Page OF -33 Golf Course Fund PROFESSIONAL SERVICES 411 00.576.681 41.00 7,000 1,000 8,000 7,000 1,000 8,000 16,000 (g) Page OF -33 Golf Course Fund ADVERTISING 411 00.576.681 44.00 30,000 (23,000) 7,000 30,000 (23,000) 7,000 14,000 (g) Page OF -33 Golf Course Fund OPERATING RENTALS LEASES 411 00.576.681.45.00 17,100 (16,100) 1,000 17,100 (16,100) 1,000 2,000 (g) Page OF -33 Golf Course Fund Estimated Ending Working Capital 411.00.293.800.00.00 (124,400) 177,231 52,831 (540,550) 222,867 (317,683) (317,683) Total Expenditures 983,617 983,617 485,160 177,231 662,391 1,593,177 Surface Water 412 Revenues: Page OF -33 Surface Water Fund ESTIM BEGINING WORKING CAPITAL 412.293.700.00.00 1,700,000 1,700,000 919,071 18,192 937,263 1,700,000 Total Revenues 1,700,000 1,700,000 919,071 18,192 937,263 1,700,000 Expenditures: Page OF -37 Surface Water Fund FICA 412.01.538.380.21.00 41,484 (3,500) 37,984 42,888 (3,500) 39,388 77,372 (e) Page OF -37 Surface Water Fund PERS 412.01.538.380.23.00 36,376 (1,391) 34,985 48,619 (1,973) 46,646 81,631 (e) Page OF -37 Surface Water Fund INDUSTRIAL INSURANCE 412.01.538.380.24.00 13,551 13,551 14,906 57 14,963 28,514 (e) Page OF -37 Surface Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 412.01.538.380.25.00 4,383 4,383 4,466 342 4,808 9,191 (e) Page OF -37 Surface Water Fund SELF INSURED MEDICAL DENTAL 412.01.538.380.25.97 126,978 (6,627) 120,351 134,596 (7,023) 127,573 247,924 (f) Page OF -37 Surface Water Fund SALARIES 412.98.594.382.11.00 193,416 (3,168) 190,248 203,532 (3,240) 200,292 390,540 (d) Page OF -37 Surface Water Fund FICA 412.98.594.382.21.00 15,742 (1,436) 14,306 16,338 (1,263) 15,075 29,381 (e) Page OF -37 Surface Water Fund PERS 412.98.594.382.23.00 13,583 (308) 13,275 18,416 (473) 17,943 31,218 (e) Page OF -37 Surface Water Fund INDUSTRIAL INSURANCE 412.98.594.382.24.00 2,118 2,118 2,329 9 2,338 4,456 (e) Page OF -37 Surface Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 412.98.594.382.25.00 1,569 (27) 1,542 1,626 120 1,746 3,288 (e) Page OF -37 Surface Water Fund MEDICAL,DENTAL,LIFE,OPTICAL 412.98.594.382.25.97 33,383 (1,735) 31,648 35,377 (1,838) 33,539 65,187 (f) Page OF -37 Surface Water Fund Estimated Ending Working Capital 412.293.800.00 919,071 18,192 937,263 840,018 36,974 876,992 97,264 Total Expenditures 1,401,654 1,401,654 1,363,111 18,192 1,381,303 1,065,966 Equipment Rental 501 Revenues: Page OF -42 Equipment Rental ESTIM BEGINING WORKING CAPITAL 501.293.700.00.00 3,300,000 3,300,000 3,406,798 3,331 3,410,129 3,300,000 Total Revenues 3,300,000 3,300,000 3,406,798 3,331 3,410,129 3,300,000 11/19/2010 Page 9 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget Expenditures: Page OF-42 Equipment Rental FICA 501.01.548.650.21.00 26,731 (955) 25,776 2,769 (955) 1,814 27,590 (e) Page OF -42 Equipment Rental PERS 501.01.548.650.23.00 24,664 (1,027) 23,637 33,047 (1,446) 31,601 55,238 (e) Page OF -42 Equipment Rental INDUSTRIAL INSURANCE 501.01.548.650.24.00 8,000 1,034 9,034 8,800 1,176 9,976 19,010 (e) Page OF -42 Equipment Rental MEDICAL,DENTAL,LIFE,OPTICAL 501.01.548.650.25.00 7,197 1,394 8,591 7,512 1,935 9,447 18,038 (e) Page OF -42 Equipment Rental SELF INSURED MEDICAL DENTAL 501.01.548.650.25.97 72,375 (3,777) 68,598 76,717 (4,003) 72,714 141,312 (f) Page OF-42 Equipment Rental Estimated Ending Working Capital 501 02.293.800.00.00 3,406,798 3,331 3,410,129 3,833,951 6,624 3,840,575 3,840,575 Total Expenditures 3,545,765 3,545,765 3,962,796 3,331 3,966,127 4,101,763 Insurance Fund 502 Revenues: Page OF -43 Insurance Fund ESTIM BEGINING WORKING CAPITAL 502.293.700.00.00 4,500,000 4,500,000 4,248,382 183,438 4,431,820 4,500,000 Page OF -43 Insurance Fund TRUST CONTRIBUTIONS EMPLOYER 502.366.500.00.00 5,547,100 (1,436,392) 4,110,708 5,547,100 (1,179,385) 4,367,715 8,478,423 (hh) Total Revenues 10,047,100 (1,436,392) 8,610,708 9,795,482 (995,947) 8,799,535 12,978,423 Expenditures: Page OF -43 Insurance Fund SELF INSURED MEDICAL DENTAL 502.00.517.370.25.00 5,719,830 (1,619,830) 4,100,000 5,719,830 (1,319,830) 4,400,000 8,500,000 (hh) Page OF -43 Insurance Fund Estimated Ending Unreserved Fund Balance 502.293.800.00 4,248,382 183,438 4,431,820 3,993,457 323,883 4,317,340 4,317,340 Total Expenditures 9,968,212 (1,436,392) 8,531,820 9,713,287 (995,947) 8,717,340 12,817,340 Notes: (a) Revenue projections updated based on 2010 collections for the year to date. Projections increased based on increased actual collections in the current year (b) Increased revenue and expenditure appropriation based on anticipated grant receipt. (c) Decreased 2012 revenue and expense appropriation for the Tukwila pool. (d) Decreased 2011 and 2012 appropriation for non represented salaries and benefits. (e) Changed benefit projections for 2011 and 2012 based on updated benefit cost rates. (f) Changed health benefit cost projection from -17.6% to -21.9% for 2011 and 2012. (g) Move funding for line item between different expense codes within the same department. (h) Miscellaneous expenditure reduction by department. (i) Move funding for employee appreciation from Parks Rec to Mayor's Office (j) Change in projected salaries based on changes in staffing. (k) Remove funding that should have been removed in proposed budget (round one or two reduction). (I) Add funding for $15,800 contingency and $31,330 school based drug and alcohol services (Ruth Dykeman). (m) Move funding for line item between different expense codes within the same department (Arts Commission). (n) Increased funding for one -time item. (o) Corrected funding for contracted Legal services and increased funding for Special Matters. (p) Remove funding for remaining 0.5FTE for graphics position ($44K), reallocate $18K to other areas within DCD. (q) Add back funding erroneously removed for moving recycling grant activities in- house. (r) Add back 0.5FTE Admin Support Tech for Code Enforcement. (s) Move Admin Support from Rental Housing to Permit Center (t) Move Central Supplies funding from different divisions into Admin division. (u) Add back unfilled Records Clerk position. (v) Add back unfilled Sergeant position. Added in 2009 with funding from unfilled Officer position. (w) Remove funding for 2010 COLA increase. (x) Restore funding for three firefighter positions. (y) Funding for Emergency Management moved from Public Works department. (z) Restore funding for half -time position in IT, Hazelnut production costs. 11/19/2010 Page 10 of 11 BLANK Original Change for Revised 2011 Original Change for Revised 2012 Final 2011 Budget 2011 Budget 2012 Budget 2012 Budget Budget (aa) Funding for crime analytical software in 2012. (bb) Increased transfers out for debt service for ValleyCom refunding debt (fund 216), and $2.0M for levee and trail repairs. (cc) Increased program costs for Hotel /Motel tax fund. (dd) Add back Project Manager position (M.R.) from Public Works to Arterial Street fund. (ee) Fund ValleyCom refunding bond debt service payments. Not originally included in proposed budget document. (ff) Reallocate funding based on updated CIP (gg) $2.0M funding for levee and trail repairs. (hh) Corrected revenue and claims expenses for reduced employer contributions and health care cost projections for 2011 and 2012. 11/19/2010 Page 11 of 11 BLANK Finance Safety Committee Minutes November 16, 2010 Page 2 Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL.. FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION. C. Legislation Regarding Budget CIP Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the 2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is discussed in more detail below. Ordinance Amending the 2010 Budget As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance amending the 2010 Budget. The amendment includes many items that have been discussed and addressed throughout the year. Both the property taxes and business license revenue line items are over budget by slightly more than $400,000 total. This coverage will help fund additional expenses outlined in the budget amendment. The items, explained in detail in the Informational Memo included in the November 22 Finance Safety Committee agenda packet, include: Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks Maintenance Bond Revenue for Southcenter Parkway and Emergency Response Equipment Debt Service on tax exempt bonds issued UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. Ordinance Adopting the 2011 -12 Biennial Budget Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month budget. This makes the process of adjustments, amendments and forecast much more efficient. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 CIP, there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. A Resolution Adopting the 2011 -2016 CIP Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CEP, there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. City Investments As per City policy, staff provided the quarterly update to the Committee regarding City investment reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City currently has in its portfolio. Peggy McCarthy also briefed the Committee on an investment policy for the City which was last seen by the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin policy implementation. The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments3 3 34 COUNCIL AGENDA SYNOPSIS �J Initials l V" ITEMNO. s Meeting Date 1 Prepared by 1 May reozew 1 Council review 1 T 11/2 2/10 I SH 1 E 1 12/06/10 I SH 2 I I I C 1 I I i I I -ITEM INFORMATION I CAS NUMBER: 10-132 IORIGINALAGENDADATE: NOVEMBER 22, 2010 Ac.I.;NDA ITEM TITLE An Ordinance amending the 2009 -2010 biennial budget. C. \J'I:GORY Discussion motion Resolutzon Ordinance n BzdAward Public Hearing Other Mtg Date 11/22/10 Mtg Date Mtg Date Mtg Date 12/6/10 Mtg Date Mtg Date 11/22/10 Mtg Date SPONSO 1 1 Council Mayor Adm Svcs LI DCD Finance Fire 1 1 Legal 1 1 P&R n Police 1 1 PW SPONSOR'S The City Council is being asked to an ordinance amending the 2009 -2010 budget SUMMARY for unanticipated costs or projected departmental deficits for calendar year 2010. This item is scheduled for Council consideration at the 11/22/10 C.O.W. and 12/06/10 Regular Council meeting. RI?\' !1;W1 ?D BY COW Mtg. n CA &P Cmte F &S Cmte 1 1 Transportation Cmte Utilities Cmte 1 1 Arts Comm. Parks Comm. n Planning Comm. DATE: 11/16/2010 RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMITTEE Unanimous approval Forward to COW COST`IMPACT. FUN® SOURCE EYPI;NDITURI RJ?QUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $6,626,697 $0 $6,626,697 Fund Source: MISCELLANEOUS FUNDING SOURCES, SEE DETAIL. Cornments: 1 MTG. DATE R R ®1= C QUNCIL A CTT ®N I 11/22/10 12/06/10 i MTG. DATE J ATTACHMENTS 11/22/10 Informational Memorandum dated 11/10/2010 i Draft Ordinance City of Tukwila, 2010 Year -End Budget Amendment (spreadsheet) i City of Tukwila, 2010 Year End Budget Errata (spreadsheet) Minutes from the Finance Safety Committee Meeting of 11/16/10 12/06/10 35 36 `'q City f Tukwila 11th Y m Jim Haggerton, Mayor f INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Shawn Hunstock, Finance Director DATE: November 10, 2010 SUBJECT: 2010 Year End Budget Amendment ISSUE Some departments within the General Fund, as well as some other funds in total, are projected to be at risk of going over budget by the end of 2010. While the legally adopted budget is only at the fund level, we typically reallocate money within the funds to appropriate money to departments projected to be over budget by the end of the year. BACKGROUND When the 2009 -2010 budget was adopted in December 2008, some items were not anticipated at that time. As such, a budget amendment must be done before the end of the biennium to appropriate money for these unforeseen items. Also, there are circumstances where the amount budgeted back in December 2008 was not sufficient to cover two years worth of activity for a given department or line -item. The items outline below are those that should be addressed before the end of 2010 to fully appropriate enough money to departments within the General Fund, as well as increase funding in other funds for items that were not known when the 2009 -2010 budget was adopted. DISCUSSION General Fund Two revenue line items are expected to be over budget by year end, and will thus pay for the temporary budget increase needed to fund additional expenses in 2010. Property tax revenue is estimated to be over budget by $393,000 by year end, and business license revenue is estimated to be over budget by at least $32,000. A $9,000 grant was also received by the Arts Commission, the use of which is included below as an expense. The Arts Commission received a $9,000 grant from 4Culture for curtains at the Foster Performing Arts Center. As this was not originally budgeted for the Commission, a budget amendment is necessary to fund the use of that money. 37 INFORMATIONAL MEMO Page 2 In the Finance Department, claims and judgment activity has been extremely high in 2010. Claims expenses, amounts paid below our deductible with WCIA, was $212,486 in 2009. Through October 2010, expenses to date are $412,886. Approximately ninety five percent of the claims paid related to police activities. Also, the Finance department purchased the EDEN Business License module, and related real -time cashiering software, to implement the recently adopted Revenue Generating Regulatory License fee. This fee, along with business licenses themselves, will be sold by the Finance department beginning December 1 The cost of the two pieces of software, including staff training, was approximately $40,000. Annual support costs for these two items are already included in the 2011 -2012 proposed preliminary budget. It is estimated that the Legal budget will need another $40,000 in temporary funding for Special Matters conducted during 2010. The Special Matters are above and beyond the typical general legal counsel and prosecutorial services provided by Kenyon Disend. The one -time items typically involve special projects such as sign code changes, reviewing development agreements, and consulting City staff on various other project related tasks. The budget for building abatement was incorrectly allocated 100% to 2009 in the 2009- 2010 biennial budget. The Department of Community Development is in need of funding to cover costs incurred in 2010 related to building abatement in the amount of $35,000. The Court budget is projected to be over spent by year end, with the majority of the excess expenditures coming from the Public Defender line item. It is expected that another $25,000 will be needed to fund this unusual increase in public defender costs during 2010. The Fire department is projected to be over budget by approximately $85,000, with the majority of the variance coming from O &M expenses from the Public Works, Fleet division. There were numerous incidents involving vehicles and apparatus during 2010, and some incidents in 2009 that were paid for in 2010. Some of these costs were reimbursed by either the City's insurance, or private insurance in the case of motor vehicle accidents. Nevertheless, the cost of apparatus repair is charged to the Fire department and additional funding is needed to cover the abnormally high charges from Fleet. The Parks Maintenance budget is projected to be over budget in the surface water fee line item. These are fees that are paid to the City's surface water utility. The budget for these fees has been corrected in the 2011 -2012 proposed preliminary budget, but additional funding of $25,000 is needed for 2010 to cover the rate increase that occurred this year. Hotel /Motel Tax Fund 101 In the Hotel /Motel Tax fund, it is necessary to include in the budget amendment the revenue coming from SeaTac for the cost of moving the visitor's center to SeaTac. This is approximately $55,000. There was also money unspent in 2009 that staff needs allocated to 2010 for web site work and vacation planners. The increase in professional services is approximately $145,000 for both items. 3 8 W 12010 InfoMemos\BudgetAmendment.doc INFORMATIONAL MEMO Page 3 Arterial Street Fund 104 In the Arterial Street Fund, a bond issue occurred in 2010 for the Southcenter Parkway realignment and construction project. While a majority of this money will be carried forward to 2010 and beyond, it is necessary to budget for the revenue and start of construction during 2010 when the bond sale occurred. The amount of the bond sale allocated to the Southcenter Parkway project is $4,355,930. Debt Service Fund 214 2010A LTGO Tax Exempt Bonds Debt service on the tax exempt bonds issued in 2010 must be budgeted for to fund the payment. That portion of the debt service allocated to the Southcenter Parkway project will come from revenue generated within the project area, supplemented as necessary from general revenue sources in the General Fund. The portion allocated to emergency equipment related expenses will be funded by Transfers -In from the General Fund of general revenue. Debt Service Fund 215 2010B Build America Bonds Debt service on the taxable Build America Bonds issued in 2010 must be budgeted for to fund the payment. That portion of the debt service allocated to the Southcenter Parkway project will come from revenue generated within the project area, supplemented as necessary from general revenue sources in the General Fund. The portion allocated to emergency equipment related expenses will be funded by Transfers -In from the General Fund of general revenue. General Government Improvements 303 In the General Government Improvements CIP fund, a bond issue occurred in 2010 for the purchase of emergency preparedness and response equipment. While a majority of this money will be carried forward to 2010 and beyond, it is necessary to budget for the revenue and equipment purchases during 2010 when the bond sale occurred. The amount of the bond sale allocated to emergency equipment purchases is $1,582,545. RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2010 year end budget amendment. This item is scheduled for the November 16 Finance and Safety Committee meeting, the November 22 Committee of the Whole and December 6th Regular Council Meeting. ATTACHMENTS Draft Ordinance 2010 Year -End Budget Amendment (spreadsheet) 2010 Year End Budget Errata (spreadsheet) W 12010 InfoMemos\Budget Amendment.doc 3 9 40 it M FT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, AMENDING ORDINANCE NO. 2221, WHICH ADOPTED THE CITY OF TUKWILA'S FIRST BIENNIAL BUDGET FOR THE 2009 -2010 BIENNIUM, TO ADOPT AN AMENDED BIENNIAL BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on December 15, 2008, Ordinance No. 2221 adopted the 2009 -2010 biennial budget of the City of Tukwila, and WHEREAS, a public hearing on the proposed 2010 year -end budget amendment was advertised and held on November 22, 2010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Ordinance Amended. Tukwila Ordinance No. 2221 is hereby amended with the City Council's adoption of the document entitled "City of Tukwila 2010 Year -End Budget Amendment," incorporated by this reference as if fully set forth herein, in accordance with RCW 35A.34.200. Section 2. Estimated Revenues and Appropriations. The totals of the estimated revenues and appropriations for each separate fund and the aggregate totals are as follows: FUND EXPENDITURES REVENUES 000 General $105,924,696 $105,924,696 101 Hotel /Motel Tax Fund $3,652,148 $3,652,148 104 Arterial Street $95,408,930 $95,408,930 214 LTGO Bonds 2010A $134,681 $134,681 215 LTGO Bonds 2010B $64,541 $64,541 303 General Gov Improvements $3,858,545 $3,858,545 Section 3. Copies on File. A complete copy of the final budget for 2009 -2010, as adopted, together with a copy of this amending ordinance, shall be kept on file in the City Clerk's Office, and a copy shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 4. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 5. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect five days after passage and publication as provided by law PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED• Jim Haggerton, Mayor Christy O'Flaherty, CMC, City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council. Published. Effective Date: Office of the City Attorney Ordinance Number Attachment: City of Tukwila 2010 Year -end Budget Amendment W. Word Processing Ordinances 2010 Budget Amendment SHanrh 11/9/2010 Page 1 of 1 41 42 City of Tukwila 2010 Year -End Budget Amendment 2009 -2010 Mid Biennium 2010 Year -End Final Adjusted Adopted Budget Adjusted 2009- Budget 2009 -2010 Budget Adjustment 2010 Budget Amendment Budget Fund 000 General 99,497,000 5,993,696 105,490,696 434,000 105,924,696 101 Hotel /Motel Tax 3,597,148 3,597,148 55,000 3,652,148 103 City Street 877,000 877,000 877,000 104 Arterial Street 91,553,000 (500,000) 91,053,000 4,355,930 95,408,930 105 Contingency 892,187 892,187 892,187 107 Fire Equipment Cumulative Reserve 767,797 767,797 767,797 207 Limited Tax G.O Bonds, 1999 1,886,000 1,886,000 1,886,000 208 Limited Tax G.O Bonds, 2000 735,000 735,000 735,000 209 Limited Tax G.O Bonds, 2003 1,531,000 1,531,000 1,531,000 210 Limited Tax G.O. Refunding Bonds, 2003 1,233,000 1,233,000 1,233,000 211 Limited Tax G.O Refunding Bonds, 2008 96,000 96,000 96,000 214 Limited Tax G.O Refunding Bonds, 2010A 134,681 134,681 215 Limited Tax G.O Refunding Bonds, 2010B 64,541 64,541 301 Land Acquisition, Recreation Park Development 11,272,000 11,272,000 11,272,000 302 Facility Replacement 7,939,000 287,712 8,226,712 8,226,712 303 General Government Improvements 2,276,000 2,276,000 1,582,545 3,858,545 401 Water 15,151,301 15,151,301 15,151,301 402 Sewer 15,862,365 15,862,365 15,862,365 404 Water /Sewer Revenue Bonds 1,241,435 1,241,435 1,241,435 405 Bond Reserve 411,000 411,000 411,000 411 Foster Golf Course 5,137,534 5,137,534 5,137,534 412 Surface Water 11,984,134 11,984,134 11,984,134 501 Equipment Rental 10,324,969 10,324,969 10,324,969 502 Insurance Fund 13,155,217 13,155,217 13,155,217 503 Insurance LEOFF 1 Fund 2,282,562 2,282,562 2,282,562 611 Firemen's Pension 1,578,000 1,578,000 1,578,000 Total 302,417,649 5,877,408 307,062,057 6,626,697 313,688,754 43 City of Tukwila 2010 Year End Budget Errata General Fund 000 Revenue: Real and Personal Property Tax 000.311.100.00.00 393,000 Business Licenses 000.321.900.00.00 32,000 Cultural Development Authority -Arts Comm 000.337.072.04.00 9,000 Total Revenue 434,000 Expenditures: Arts Commission Foster PAC Curtains 000.03.573.900.48.00 9,000 Finance Claims and Judgements 000.05.514.230.49.03 175,000 EDEN Business License Module 000.05.594.230.64.00 40,000 City Attorney Special Matters 000.06.515.200.41.03 40,000 Community Development Building Abatement Program 000.08.559.600.49.02 35,000 Court Public Defender 000 09.512.500.41.02 25,000 Fire Department Equipment Rental O &M 000.11.522.200.45.95 85,000 Parks Maintenance SSWM Charges 000.15.576.800.47 01 25,000 Total Expenditures 434,000 Fund Total Hotel /Motel Tax Fund 101 Revenue. SeaTac Community Services (100 101.338.573.01.00 55,000 Total Revenue 55,000 Expenditures: Media Buy Special Projects 101 00.557.301.44.12 75,000 Media Buy Magazines /Brochures 101.00.557.301.44.15 70,000 Page 1 44 City of Tukwila 2010 Year End Budget Errata Est Ending Unreserved Fund Balance 291 840 00 (90,000) Total Expenditures 55,000 Fund Total Arterial Street Fund 104 Revenue. Bond Proceeds 104.391 102 00.00 4,355,930 Total Revenue 4,355,930 Expenditures: Southcenter Parkway Construction 104 97.595.800 4,355,930 Total Expenditures 4,355,930 Fund Total. 2010A LTGO Bond Fund 214 Revenue Sales and Use Tax 214.313.100 00 00 134,681 Total Revenue 134,681 Expenditures: Debt Service Costs 214.00.59 *.950.8* 134,681 Total Expenditures 134,681 Fund Total. 2010B LTGO Bond Fund 215 Revenue. Sales and Use Tax 215 313.100.00.00 41,951 IRS Interest Cost Subsidy 215.332.210.20 00 22,590 Total Revenue 64,541 Expenditures. Debt Service Costs 215.00 59* 950 8 64,541 Page 2 45 City of Tukwila 2010 Year End Budget Errata Total Expenditures 64,541 Fund Total: General Government Improvements 303 Revenue: Bond Proceeds 303 391.102.00.00 1,582,545 Total Revenue 1,582,545 Expenditures: Emergency Response Equipment 303 97.594.190.**.** 1,582,545 Total Expenditures 1,582,545 Fund Total. Page 3 46 Finance Safety Committee Minutes November 16, 2010 Page 2 Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION. C. Legislation Reg arding Budget CIP Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the 2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is discussed in more detail below. Ordinance Amending the 2010 Budget As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance amending the 2010 Budget. The amendment includes many items that have been discussed and N addressed throughout the year. Both the property taxes and business license revenue line items are over budget by slightly more than $400,000 total. This coverage will help fund additional expenses outlined in the budget amendment. The items, explained in detail in the Informational Memo included in the November 22 Finance Safety Committee agenda packet, include: Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks Maintenance Bond Revenue for Southcenter Parkway and Emergency Response Equipment Debt Service on tax exempt bonds issued UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. Ordinance Adopting the 2011 -12 Biennial Budget Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month budget. This makes the process of adjustments, amendments and forecast much more efficient. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 COP, there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. A Resolution Adopting the 2011 -2016 CIP Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CIP, there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. City Investments As per City policy, staff provided the quarterly update to the Committee regarding City investment reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City currently has in its portfolio. Peggy McCarthy also briefed the Committee on an investment policy for the City which was last seen by the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin policy implementation. The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments 47 48 COUNCIL G1 NDA SEVOPSIS J �1'IILq''�'Y Initials ITEM 1V0. ti V 1 [VleettnR Date Prepared by 1 May r zezv Council review I V 8 4 ,7 y 1 11/22/10 1 SH 1 1 0).4 I r 80 4 4 I 1 c.4.. 5 90. 1 1 I I, 6- :ITEM INFORMATION q CAS NUMBER: 10-133 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 Ac I?ND 1 I'T'EM TI'I'1.J; An Ordinance establishing levy rate for 2010, ordinance establishing the dollar increase from 2010, and resolution determining a finding of substantial need. C \'I'1. ;GORY Discussion Motion Resolution Ordinance 1 1 Bid Award Public Hearing 1 1 Other Mfg Date Mtg Date Mtg Date 11/22/10 Mtg Date 11/22/10 Mtg Date Mtg Date 11/22/10 Mtg Date SPONSOR 1 1 Council Mayor Adm Svcs DCD Finance 1 Fire Legal n P&&R Police 1 1 PTV SPONSOR'S The City Council is being asked to approve an ordinance establishing the levy rate for 2011, SUMMARY and ordinance increasing the levy dollar amount from 2010, and a resolution determining a finding of substantial need in order to levy an additional 1% beyond 2010 collections. These items are scheduled for Council consideration at the 11/22/10 C.O.W. and 11/22/10 Special Council meeting. The tax levy increase requires a public hearing which is Item 3B on the agenda, RI• I1?W1M BY COW Mtg. CA &P Cmte F &S Cmte 1 Transportation Cmte Utilities Cmte 1 1 Arts Comm. Parks Comm. Planning Comm. DATE. 11/16/2010 RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMFI'EE Unanimous approval Forward to COW COST IMPACT FUN SOURCE EXPENDITURE REQUIRED QUIRBD AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments MTG. DATE I RECORD OF COUNCIL ACTION 11/22/10 MTG. DATE 'ATTACHMENT'S 11/22/10 Informational Memorandum dated 11/18/10 (revised after FS meeting) Draft Ordinances (2) Draft Resolution Minutes from the Finance and Safety Committee meeting of 11/16/10 49 50 I City of Tukwila Jim Haggerton, Mayor lr' 1 290 y INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Shawn Hunstock, Finance Director DATE: November 18, 2010 (Updated with new King County Assessors' information 11/16/10) SUBJECT: 2011 Property Tax Levy Ordinances and Resolution ISSUE Council must adopt the property tax levy ordinance by November 30 Council must adopt an ordinance setting the levy rate, and an ordinance setting the levy amount. If Council wishes to levy an addition 1% above the 2010 level, a resolution declaring a finding of substantial need must also be passed by Council. BACKGROUND The City was notified on October 26, 2010 that the assessed value for Tukwila for 2011 is projected to be $4,839,308,773. This represents a decrease of $143,143,578, or 2.9 from the 2010 assessed value. DISCUSSION The City's current levy rate for 2010 is $2.66 per $1,000 of assessed value. In order for the City to levy the maximum of 101% of 2010 revenue, a levy rate of $2.78 would be needed for 2011. The change in levy of $0.12 represents a 4.5% increase. Assuming a home of average value of $300,000, and no change in assessed value, the increase in levy rate would cost approximately $36 per year for a Tukwila resident. There is a possibility that the King County Assessor's Office could provide late adjustments to assessed value after Council adopts the accompanying ordinances and resolution. This did occur last year for the 2010 property tax levy. Should this happen again this year, a revised ordinance would be presented to Council on December 6 RECOMMENDATION The Finance and Safety Committee is being asked to approve the 2011 property tax levy ordinances and resolution finding of substantial need. This item is scheduled for the November 16 Finance and Safety Committee meeting, and the Committee of the Whole and Special Council Meetings on November 22 ATTACHMENTS Draft Ordinances Draft Resolution 51 52 e J r o, W T W Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, LEVYING THE GENERAL TAXES FOR THE CITY OF TUKWILA IN KING COUNTY FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2011, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN SAID CITY, WHICH IS SUBJECT TO TAXATION FOR THE PURPOSE OF PAYING SUFFICIENT REVENUE TO CARRY ON THE SERVICES OF THE SEVERAL DEPARTMENTS OF SAID CITY FOR THE ENSUING YEAR, AS REQUIRED BY LAW; PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City Council of the City of Tukwila has considered the City's anticipated financial requirements for 2011. and the amounts necessary and available to be raised by ad valorem taxes on real, personal and utility property; and WHEREAS, the final assessed valuation calculation has been determined, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regular Tax Levy. A. There shall be and hereby is levied on all real, personal and utility property in the City of Tukwila, in King County, whose estimated assessed valuation is $4,839,308,773, current taxes for the ensuing year commencing January 2011, in the amount and at the rates specified below Rate Amount Regular Tax Levy $2.78 $13,500,000 B. The said taxes herein provided for are levied for the purpose of payment upon the general bonded indebtedness of the City of Tukwila, the General Fund, and for the maintenance of the departments of the municipal government of the City of Tukwila for the fiscal year beginning January 1, 2011. Section 2. Collection. This ordinance shall be certified to the proper County officials, as provided by law, and taxes here levied shall be collected to pay to the Finance Director of the City of Tukwila at the time and in the manner provided by the laws of the State of Washington for the collection of taxes for non- chartered code cities. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2011. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of 2010. ATTEST/ AUTHENTICATED• Jim Haggerton, Mayor Melissa Hart, Acting City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY Passed by the City Council. Published. Effective Date: Office of the City Attorney Ordinance Number W.\ Wont Processing Ordinances \General Tax Levy 2011.doc SH:,nrl, 11/17/2010 Page 1 of 1 53 54 W1 W C cn, a q:, 19 0E j' Cit F c _TUkW Washington Ordinance No. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, INCREASING THE CITY OF TUI(WILA REGULAR LEVY FROM THE PREVIOUS YEAR, COMMENCING JANUARY 1, 2011, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Tukwila has properly given notice of a public hearing held on November 22, 2010, pursuant to RCW 84.55.120; and WHEREAS, after hearing and duly considering all relevant evidence and testimony presented, the City Council has determined that in order to discharge its expected expenses and obligations the City requires an increase in property tax revenue from the previous year, in addition to the increase resulting from the addition of new construction and improvements to property and any increase in the value of State assessed property; and WHEREAS, the City Council has determined it is in the City's best interest and necessary to meet its expenses and obligations for the property tax revenue to be increased for 2011, and the final assessed valuation calculation has been determined, NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. An increase in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State assessed property, is hereby authorized for the 2011 levy in the amount of $107,296, which is a percentage increase of 1.0% from the previous year This increase is exclusive of additional revenue resulting from new construction, improvements to property, any increase in the value of State assessed property, any arinexations that have occurred and refunds made. Section 2. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force and effect January 1, 2011. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of 2010. ATTEST /AUTHENTICATED Jim Haggerton, Mayor Melissa Hart, Acting City Clerk Filed with the City Clerk: APPROVED AS TO FORM BY Passed by the City Council: Published. Effective Date: Office of the City Attorney Ordinance Number W \Word Processing Ordinances Regular Tax Levy Increase 2011.doc SI -I:mrh 11/17/2010 Page 1 of 1 55 56 /�J�vJILA, w-9S °l 190$ km) Q C i ty .Y. Y y Washington Resolution No. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING A FINDING OF SUBSTANTIAL NEED RELATING TO THE CITY OF TUKWILA PROPERTY TAX LEVY, COMMENCING JANUARY 1, 2011, ON ALL PROPERTY, BOTH REAL AND PERSONAL, IN COMPLIANCE WITH RCW 84.55.120. WHEREAS, the City of Tukwila has properly given notice of a public hearing, held on November 22, 2010, pursuant to RCW 84.55.120; and WHEREAS, the City Council finds that there is a substantial need, due to declining sales tax revenue and general maintenance and operation expenses, to increase the budget by 1% and to set the levy limit at 101 pursuant to RCW 84.55.010; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. An increase of 1% in the regular property tax levy, in addition to any amount resulting from the addition of new construction and improvements to property and any increase in the value of State assessed property, is hereby authorized for the 2011 levy This increase is exclusive of additional revenue resulting from new construction, improvements to property, and any increase in the value of State assessed property, any annexations that have occurred and refunds made. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Special Meeting thereof this day of 2010 ATTEST/ AUTHENTICATED• Dennis Robertson, Council President Melissa Hart, Acting City Clerk APPROVED AS TO FORM BY Filed with the City Clerk: Passed by the City Council. Office of the City Attorney Resolution Number W Word Processing \Resolutions \2011 Property Tax Levy Substantial Need.doc S1 -I:mrh 11/17/2010 Page 1 of 1 57 58 City of Tukwila .v Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 16, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair; Allan Ekberg and Dennis Robertson (filling in for Kathy Hougardy) Staff: Shawn Hunstock, Peggy McCarthy, Steve Lancaster and Kimberly Matej Guest: Chuck Parrish CALL TO ORDER: Chair Quinn called the meeting to order at 5:07 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2011 -12 Leaal Services Contract: Kenyon Disend. PLLC Staff is seeking Council approval to enter into contract with Kenyon Dispend, LLC for legal services to be provided during the 2011 -12 biennium. With the exception of the changes listed below, the essential components of the legal services contract remain the same as in past years. Contract has been reduced by $50,000 per year for basic services No longer guarantees the use of pagers for communication Hourly rate schedule increase per employee of 4 -6% (does not affect overall contract amount) 9 New category added in Exhibit B: Compensation and Method of Payment, Section 2, Item D significant projects which require specialized knowledge A project example of the Last bulleted item above is the legal work that was completed on the Shoreline Master Program (SMP). Work related to the SMP was billed as a separate matter; however, Kenyon Disend requested clarification for such projects in the new contract. In regards to Exhibit A: Scope of Services, Item 4, Special Services, Acting Committee Member Robertson requested a copy of all special matters and issues that were attended to by Kenyon Disend as outlined in their invoices submitted to the City during 2009 and 2010. Committee Chair Quinn requested that this same information come forward to Finance Safety so that Committee Members could identify and anticipate future liability. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. B. Legislation: 2011 Pronertv Tax Levy Staff is seeking Council approval of an ordinance increasing the City's Regular Property Tax Levy from the previous year; an ordinance Ievying the General Taxes and a resolution declaring a finding of substantial need relating to the Property Tax Levy. Shawn Hunstock reported that today the King County Assessor released an update for Tukwila's assessed values which reports an increase in both assessed valuation (now $4,839,390,773) and annexation value from values originally published. This means that the levy rate needed for 2011 has decreased slightly from what is reported in the memo to Committee. The new rate is $2.78 which reflects a 4.51% increase from last year. 59 Finance Safety Committee Minutes November 16. 2010 Paae 2 Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION. C. Leeislation Reeardine Budget CIP Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the 2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is discussed in more detail below. Ordinance Amending the 2010 Budget As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance amending the 2010 Budget. The amendment includes many items that have been discussed and addressed throughout the year. Both the property taxes and business license revenue line items are over budget by slightly more than $400,000 total. This coverage will help fund additional expenses outlined in the budget amendment. The items, explained in detail in the Informational Memo included in the November 22 Finance Safety Committee agenda packet, include: Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks Maintenance Bond Revenue for Southcenter Parkway and Emergency Response Equipment Debt Service on tax exempt bonds issued UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. Ordinance Adopting the 2011 -12 Biennial Budget Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month budget. This makes the process of adjustments, amendments and forecast much more efficient. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 CIP, there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. A Resolution Adopting the 2011 -2016 CIP Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CIP, there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. City Investments As per City policy, staff provided the quarterly update to the Committee regarding City investment reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City currently has in its portfolio. Peggy McCarthy also briefed the Committee on an investment policy for the City which was Last seen by the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin policy implementation. The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which 60 will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments COUNCIL ACHNDA SYNOPSIS -1161 2 Inztzali ITEM NO. P 11 i 0 Meeting Date by <c: Meetin Date Prepared b MaYo vzezv oun review J in in/ 1 11/22/10 BG k t 11/22/10 1 BG 1- ITEM INFORMATION CAS NUMBER: 10-134 1 ORIGINAL AGENDA DA 1 E: NOVEMBER 22, 2010 AGENDA ITEM TITLE Bid Award for Tukwila Urban Center Access (Klickitat) Project CATEGORY Discussion I Motion Resolution Ordinance Bid Award Public Hearing n Other Mtg Date 11/22/10 Mg Date Mtg Date Mtg Date Mtg Date 11/22/10 Mtg Date Mtg Date: 'SPONSOR I Council Ma J Adm Svcs DCD n Fznance Fzre Legal Pe,'R Police PW SPONSOR'S This project will provide roadway improvements on Southcenter Parkway, Klickitat SUMMARY Drive, and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Parkway. The project was advertised on September 30, October 7 and 14, 2010, and seven bids were opened on November 4, 2010. The low bid of $10,880,180.00 was from Guy F. Atkinson Construction, LLC, who has completed many large construction projects for WSDOT. REVIEWED BY L) COW Mtg. 1 1 CA &P Cmte 1 I F &S Cmte Transportation Cmte Lf Utilities Cmte Arts Comm. Li Parks Comm. Planning Comm. DATE: 11/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous approval, forward to Committee of the Whole Special COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $10,880,180.00 $19,763,000.00 Fund Source: 104 Arterial Street Fund (page 15, 2011 Proposed CIP) Comments: MTG. DATE RECORD OF COUNCIL. ACTION 11/22/10 11/22/10 MTG. DATE ATTACHMENTS 11/22/10 Informational Memo dated November 8, 2010 (revised after 11/15 TC) Bid Tabulation CIP Sheet, page 15 2011 Proposed CIP Transportation Committee Meeting Minutes from November 15, 2010 11/22/10 61 62 ,01411:.4- 9�y City of Tukwila Jim Haggerton, Mayor 90 INFORMATIONAL MEMORANDUM TO. Mayor Haggerton Transportation Committe FROM: Public Works Director DATE: November 8, 2010 SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect (revised after 11/15 TC) Project No. 98410419 Bid Award ISSUE Award the construction contract to Guy F. Atkinson Construction, LLC for the Tukwila Urban Center Access Project. BACKGROUND A call for bids was advertised on September 30, October 7, and October 14, 2010 Nine addenda were issued addressing clarifications in the bid documents as well as extending the closing date to November 4, 2010. Seven bids were received and opened and an eighth bid was turned away as it arrived after the 9:00 am deadline. The lowest responsible bidder is Guy F. Atkinson Construction, LLC ANALYSIS The construction bids were reviewed and no mathematical errors were found on Atkinson's bid. Atkinson's bid also included the required 15% Disadvantaged Business Enterprise (DBE) goal and Washington State Department of Transportation (WSDOT) has confirmed the bid has met this federal requirement. The Transportation Improvement Board (TIB) has reviewed the bid tab along with WSDOT and both agencies have given Tukwila authorization to proceed with bid award. Guy F. Atkinson Construction is a large construction company with the resources to construct the Klickitat project. The proposed bid, along with The remaining known and estimated expenditures, is within the project budget. Phase Estimated Low Bidder Fund Source 2011 CIF Available Supplement #11 Design $107,764 $107,764 Federal Grants $3, 250,000 $3,250,000 Construction (Engineer's Estimate) $15,365,000 $10,880,180 TIB Grant $5,000,000 $3,398,716 1 Contingency (10 %/20 1 $1,536,500 $2,176,036 1 City /TIF Funds $(32,000) $31,000 Incentive Pay $250,000 $250,000 1 LID $11,545,000 $8,910,300 Construction Management (15 %/20 j $2,304,750 $2,176,036 1 Total $19,564,014 $15,590,016 Total $19,763,000 $15,590,016 With such a competitive bidding climate, the two low bids came in substantially lower than the engineer's estimate. While this is extremely good for Tukwila and the property owners participating in the LID, staff is recommending a larger than typical 10% construction contingency. A 20% contingency is recommended. There is also the potential for the contractor to receive some incentive pay should they be able to complete the project well in advance of the holiday moratorium. This is the first project Tukwila has undertaken with an incentive pay clause. Additionally, staff recommends estimating Construction Management costs at 20 rather than the typical 15 Unfortunately the low bid comes with a reduction in the TIB grant. The TIB does not award fixed grant amounts like our other grant sources. The savings in construction costs must be shared with the TIB, just as any overruns can also be shared with TIB. The approximately $1 6 million reduction in the grant reflects this savings at project close out. The final amount, reimbursable by TIB, will be adjusted to reflect the actual project cost. The LID and the Impact Fee contributions are also adjustable based on the final project cost. New impact fees may be collected next year and the final number of the LID will be determined after the project is closed out and all costs are known. RECOMMENDATION Award the Tukwila Urban Center Access Project's construction contract to Guy F Atkinson Construction, LLC in the amount of $10,880,180.00 and consider this item at the November 22, 2010 Committee of the Whole meeting followed by a Special Meeting on that same night. Attachments: Bid Tabulation CIP Sheet W' \PW Eng \PROJECTS\A- RW RS Projects \84RW19 TUC Access (Klickitat) \INFO MEMO Bid Award 11 -15 -10 gl.doc 6 3 rn .p CITY OF TUKINILA TUKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT) CERTIFIED BID TABULATION November 5, 2010 Engineer's Estimate I I Guy F. Atkinson Construction, LLCI Northwest Construction, Inc. I ICON Materials I J.R. Hayes Sons, Inc. I Bid Schedule A Public Roadway Improvements I Item No.I Item Description Quantity Unit Unit Price 1 Cost Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Al Roadway Improvements, Complete 1 LS 5,780,716.00 4,400,000.00 4,400,000.00 4,750,956.00 4,750,956.00 5 4, 6,0 4,643,697.00 6,294,000.00 6,294,000.00 A2 Bridge, Complete nd 9, Comp 1 LS 7 1,338,S 56 .00 ___2 235,000.00 8 04,000.00 604,000.00 619,000.00 619,000.00 1,026,000.00 1,0200.00 A3 Walls 5A,0 alete 1 LS 35,154,00 5 21,000.00 .,000.00 18,430.00 2 1 18,430.00 19,430.00 51,000.00 51,000.00 5 53,000700 53,000.00 r A4 Walls 5B,5C and 7, Complete 1 LS 373, 359.00 SOO,W0.0o �DD,OD0.00 _554,450.0 0 05 ;1,456700 574,000.00 574,000.00 -5 __410,000.00 410,000.00 A5 Wall 6, Complete W 1 LS 1,665,909.00 1,68 t 1.680,06 676 0 1,285,000 _1,285,000.00_ 1,449 __,000.00 1,449,000.00 937,000.00_ 937,000.00 AS alls 1,2,3 and 4, Complete 1 1.9 2,756,194.00 5 2,120,000.00 _2,120,000.00 5 9 1,8 2,670,000.00 2,670,000.00 1,780,000.00 1 A7 Temporary Erosion and Sediment Control (TESC) 1 LS 5 480,641.00 75,000.00 75,000.00 5 70,464.00 70,464.00 5 260,300.00 260,300.00 106,000.00 106,000.00 AB Training 1000 HR 3,000.00 10.00 10,000.00 2.00 2,000.00 0.05 50.00 f 4700 47,000.00 AS Shoring or Extra Excavation Class B 1 LS 11,545,00 5,500.00 5,500.00 1.00 1.00 2100.00 2,100,00 1.00 1.00 A10 Potholing for Utilities as Marked ___7 EA E___ 7,000.00 1,000.00 7,000.00 1,300.00 9,100.00 500.00 3,500.00 E_ 1,200.00 8,400.00 All Type B Project Schedule (Mn i. Bid 370,000) 1 LS _70,000.00 5 70,000.00 70,000.00 70,000.00 5 7000000 7000000 7 70,006 7 M2 Trench Safety System 1 LS 4,320.00 5,500.00 5,500.00 1.00 1.00 3,100.00 3,100.00 E 1,00 1.00 it C ndCountermeasures P t 1 ----0 A73 Spill Control, Prevention and (SPCC) Plan 1 LS 5,400.00 2,500.00 S 2_500.00 S 1.00 S 1.00 5 SOD.00 S 500.00 E 1_500.00 1,500.00 A14 Project Temporary Traffic Control 1 LS 1,223,587.00 1 1$0.000.00 150,000.00 221,000.00 221,000.00 115.200.00 115,200.00 191,000.00 191.000.00 Total Bid Schedule A 13,763,401.00 9,281,500.00 9,624,403.00 01 10,461,447.00 910,923,902.00 Bid Schedule B City of Tukwila Water Line and System Improvements Item No.I Item Description 1 Quantity I Unit 1 Unit Price I Cost I Unit Price 1 Cost 1 Unit Price 1 Cost I Unit Price 1 Cost I Unit Price 1 Cost 1 131 1Cily of Tukwila Water Line and System, Complete 1_5 I 4 63,907.00 $75,000.00 5 575,000.00 5 367,750.00_ 367,7 j 586,000.00 _431,900.00 431,900.00 82 Trench Safely 1 LS 4,320.00 1,000.00 1,000.00 1.00 1.00 1 1$ 3,200.00 1.00 I 5 1.00 Subtotal 5 468,227.00 576,000.00 367,751.00 5 589,200.00 431,901.00 Sales Tax 9.5% 44,452.00 54,720.00 34,936.35 55,974.00 41,030.60 Total Bid Schedule B 512,709.00 630,720.00 402,687.35 645,174.00 472,931.60 Bid Schedule C Metro Sanitary Sewer Improvements 1 Item No.1 Item Description 1 Quantity 1 Unit I Unit Price 1 Cost I Unit Price 1 Cost 1 Unit Price 1 Cost 1 Unit Price 1 Cost 1 Unit Price I Cost I I C1 1Melro Sanitary Sewer Manhole Modification I 1 I LS I I 10,000.00 1 8,000.00 1 8.000 00 1 1 5,500.00 1 1 14,500.00 1 7,500.00 1 7,500.00 1 Total Bid Schedule C 10,000.00 0,000.00 5,500.00 14,500.00 7,500.00 Sales Tax 9.5% 950.00 760.00 522.50 1,377.50 712.50 Total Bid Schedule C 10,950.00 8,750.00 6,022,50' 15,877.50 6,212.50 Bid Schedule D Owner Directed Work Item No. Item Description Quantity 1 Unit Unit Price Cost Unit Price I Cost Unit Price 1 Cost Unit Price Cost Unit Price Cost D1 Minor Changes 60,000 I EST 1.00 60,000.00 1.00 60,000.00 1.00 60,000.00 1.00 60,000.00 S 1.00 60,000.00 D2 Resolution of Ulilily Coni icts 100,000 EST too E 100,000.00 1.00 _1 too 9 100,000.00 7 1:66 766 ,560.00 ___1Ao _S 100,000.00 03 Property Re 00,000 EST 1.00 S ____80,000.00 S 1.00 80 ,000.00 1.00 60,000.00 100 80,000.00 1 oo 80,000.00 D4 Unsuitable Excavation and B ackrill Incl. Hau 2,000 CY 40,000.00 35.00 76,000.00 21,00 42000.00 6 _30.00 60,000.00 6 14.13_ 28,260.00 05 Explorative Excavation As Di 25,00_ rected 0_ EST 1.00 25.000.009 1.00 I 0 5 12.44 25,000.00 1,00 25,000.00 1.00 5 2 1.00 00 25,000.00 D 0 5 Gravel Borrow 1,000 TON 1 4,000.00 15.00 1 5 ,0 00.00 16.00 16,000.00 26.00 5 26,000.00 12,440. D7 PolholinQ -As Directed _2 EST 1.00 20,000.00 f 1_00 20,000.00 1.00 5 20,000.00 S 20,000.00 E 1.00 f 2000000 D 8 Asphalt Cosl Price Adjustment 1 CA LC_ 63,20 63,200.00 63,200.00 63,200.00 63,200,00 63,200.00 63,200.00 6 63,200.00 $__6 63,200.00 D9 Monument Sign Relocation 30000 EST 1.00 6 30,000.00 1.00 30,000.00 5 1.00 30,000.00 1.00 E 30,000.00 1.00 30,060.00 D10 Quarry Spans 2,000 T 5 s O N 40,000.00 25.00 5 50,000.00 21.00 42,000,00 25.00 50,000.00 16.01 5 32,020.00 011 Soulhcenter Parkway Sign B ridge __140,000 EST 0 1.00 1 1.00 140,000.00 1.00 5 140,000.00 1_00 140,000.00 .5 1.00 8 140,000.00 012 Preparation and Approval of Traffic Control Plans 5 0,000 EST 1.00 50,000_00 1 00 19 50,000.00 1.00 S 50,000.00 1.00 502000.00 S 1.00 5 $0,000.00 013 Removing Shaft Obstructions 2 50,000 EST 1.00 250,000.00 1.00 1 250,000.00 1.00 250.000700 1.00 2 50,000.00 1.00 250,000.00 Total Bid Schedule D 912,200.00 959,200.00 918,200.00 954,200.00 890,920.00 Schedule A brought forward 13.763,481.00 9,281.500.00 9,624,403.00 10,461,447.00 510,923,902.00 Schedule B brought forward 512,709.00 630,720.00 402.687.35 645,174.00 472,931.60 Schedule C brought forward 10,950.00 8,760.00 6,022.50 15,877.50 8,212.50 Schedule D brought forward 912,200.00 959,200.00 918,200.00 954,200.00 890,920.00 TOTAL BASE BID PRICE 15,199,340.00 10,880,180.00 5 10,951,312.85 1 12,076,698.50 612,295,966.10 Disadvantaged Business Enterprise Miscalculations in Contractor Bid Proposals 15% Goal 1$ 1,632,027.001 15% Goal 1 1,642,696.93 1 15% Goal 1 1,811,504.78 1 15% Goal 1,844,394.91 (1) 93 Error in sum for Total Bid Schedule A, total base bid matches proposal ,Proposed A E 1_712,180_00 Proposed _1 1,660,300.00 _Proposed $_2,105,573.00__Proposed 1,909,873.21 (2) 56,000 Error in summation of item A10 unit price listed, not total, total base bid matches proposal Met Goal? YES Met Goal? YES I MetGoal? I YES 1 Mel Goal? YES (3) All costs in Engineer's Estimate are rounded to nearest whole dollar Certified bur Date Cyndy Knighton. Senior Engineer W.1PW Eng\eld P drlvetCyndyWidtilaltaid Tab Page 1 of 2 Corry OF TUKVVILA TIJKWILA URBAN ACCESS IMPROVEMENT PROJECT (KLICKITAT) CERTIFIED BID TABULATION November 5, 2.010 I Engineer's Estimate Gary merlin° Construction Co. 1 Inc. Mowat Construction Company I C.A. Carey Corporation Bid Schedule A Public Roadway Improvements Item No.1 Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost Al Roadway Improvements, Complete 1 LS 5,780,716.00 5,520,000.00 5,520,000.00 6,500,000.00 6,500,000.00 6,570,000.00 6,570,000.00 A2 Bridge, Complete 1 LS 'I538,656.0o 9 Th46.606706 840,006:66 1,000,e06:bp 1,000,000.00 900,000.00 $90000.b0 r A3 Walls 5A,8 and 9, Complete 1 LS 35,154.00 36,000.00 36,000.00 6,000.00 8,000.00 39,000.00 39,000.00 A4 Walls 513,5C and 7, Complete_ 1 LS 373,359.00 640,000.00 640,000.00 500,000.00 500,000.00 705,000.00 705,000:00 A5 Wall 6, C cniplele 1 LS 1,665,909D0 1,500.00000 1,50,000.00 600,00000 600,000.00 2,000,000.00 2,000,00000 AG Walls 1,2.3 and 4, Complete 1 LS 2,756,194.00 2,306;000.60 2,300,000.00 2,300,000.00 2,300,000.00 2,100,000.00 2,100,000.00 A7 Temporary Erosion aild Sediment Control (1 ESC) 1 LS 488,6 235,000.00 2•$6,000.00 .600,000.6 i 6 50,060.00 204,000.00 204,0b0.06 AEI training 1000 HR 3,000D0 45.00 45,000.00 1.00 1,000.00 5.00 5 A9 Shoring or Extra Excavation aiss B 1 LS 11 545.bo 76,000.00 10 ONT.00 •70 000.0d 70 Ti 3 O00.00 11,000.00 A10 Potholing for Utilities as Marked 7 EA 7,000.00 600.00 4,200.00 700.00 4,900.06 1,000.00 7,000.00 12 All type 0 Project $cheatile (Min. Bid $70,000) 1 LS 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 70,000.00 Al2 Trench Safely System 1 LS 4,320.00 10,000.00 10,000.00 25,000.00 25,00000 7,000.00 7,000,00 A15 13ift Control, Prevention aWi Plan 1 LS 5.400.00 500.00 500.00 1,000.00 1,000.00 1,000.00 .1:000.00 A14 ProiegiteMporary traffic Control 1 LS 9 430,000.00 430,000.00 2$0.0 5230.000.00 1,006,000.06 Total Bid Schedule A 13,763,481.00 911,648,700.00 $11,909,900.00 913,619,000.00 Bid Schedule 0 City of Tukwila Water Line and System Improvements Item No. Item Description I Quantity 1 Unit I Unit Price I Cost I Unit Price 1 Cost I Unit Price I Cost I Unit Price Cost I B1 City of Tukwilaytfater Line and System, Complete I 1 I LISS. I 1 463,907.00 I 493,000.00 I 493,000.00 I 475,000.00 1 475,000.00 1 614,000.00 .614,000.00 1 I B2 Trench Safety 4,320.00 I 3.000.00 I 3,000.00 I 500.00 I 500.00 I 1.70005 1.700.00 Subtotal 468,2.27.00 496,000.00 475,500.00 615,700.00 Sales Tax 9.5% 44,482.00 47,120.00 45,172.50 58,491.50 Total Bid Schedule 0 512,709.00 543,120.00 520,672.50 674,191.50 Bid Schedule C Metro Sanitary Sewer Improvements !Item No.I Item Description I Quantity I Unit 1 Unit Price I Cost I Unit Price I Cost I Unit Price I Cost I Unit Price I Cost Cl I Metro Sanitary Sewer Manhole Modification I 1 1 LS I I 10,000.00 I 10.000.00 1 10,000.00 I 10,000.00 I 10,000.00 I 7.80000 I 7,800.00 Total Bid Schedule C 10,000.00 10,000.00 10,000.00 7,800.00 Sales Tax 9.5% 950.00 950.00 950.00 741.00 Total Bid Schedule C 10,950.00 10,950.00 10,950.00 0,541.00 Bid Schedule D Owner Work Item No. Item Description Quantity Unit Unit Price Cost Unit Price Cost Unit Price Cost Unit Price Cost 01 Minor Changes 60,000 EST 1.00 60,000.00 1.00 60,000.00 1.00 60,000.00 1.00 60,000.00 D2 Resolution of Utility Conflicts 100,000 EST 1.00 100,000.00 1.00 100,000.00 1.00 100,000.00 1.00 100,000.00 D3 Properly Restoration 00,000 EST 1.00 80,000.00 1.00 00,000.00 1.00 00,000.00 1.00 80,000.00 j 54 Unsuitable Excavation and bacitlill Incl.Flaut 2,000 CY 40,000.00 35.00 70,000.00 39.00 78,000.00 39.00 78,000.00 D5 Explorative Excavarin Directed 25,000 E 1.00 25.000.00 1.00 25,000.00 1.00 25,000.00 1.00 ,T26,060.6 6 D6 Gravel borrow 1.000 TON 14,000.00 18.00 18,000.00 12.25 12,250,00 18.00 16,000.00 07 Potholing As Directed 20,000 EST 1.00 520,000.00 1.00 20,000.00 1.00 20,000.00 1.00 20,000.00 DO Asphalt Cost Pride Adjustment 1 CALC 63,200.00 63,200.00 63 63,200.00 63,200.00 63,200.00 63,200.00 63,200.0o 09 Monument ent Sign Relocation 30,000 EST 1.00 30,000.00 1.00 30,000.00 1.00 30,000.00 1.00 30.000.00 b16 Quarry $palls 2,000 TON 40,000.00 14.00 26,000.00 19.00 38,000.00 31.00 62,000.00 011 Soulhcenter Parkway Sign Bridge 140,000 EST 1.00 140,000.00 1.00 140,000.00 1.00 ,9_9000 1.00 1-467)6 Co 0 •if>1 Preparation and Approval of Traffic Control Plans 50,000 EST 1.00 50,000 00 1.00 50,000.00 1.00 50,000.00 1.00 50,000.6E D13 Removing Shaft Obstructions 250.000 EST 1.00 250,000.00 1.00 250,000.00 1.00 250,000.00 9 1.00 is 0;006m Total 1301 Schedule D 912,2(10.00 934,200.00 946,450.00 976,200.00 Schedule A brought forward 13,763,481.00 $11,648,700.00 $11,909,900.00 $13,619,000.00 Schedule 13 brought forward 512,709.00 543,120.00 520,672.50 674,191.50 Schedule C brought forward 10,950.00 10,950.00 10,950.00 8,541.00 Schedule D brought forward 912,200.00 934,200.00 946,450.00 976,200.00 TOTAL BASE BID PRICE 15,199,340.00 13,136,970.00 1 $13,387,972.50 915,277,932.50 Disadvantaged Business Enterprise Miscalculations in Contractor Bid Proposals 15% Goal 1,970,545.50 1 15% Goal 1 2,008,195.88 1 15% Goal 1 2,291,609.801 (1) $3 Error in sum for Total Bid Schedule A, total base bid matches proposal _Proposed 2 Proposed _I .2,025 I I 5 m m (2) $6,000 Error in summation of ite A10 unit m it price listed, not total, total base bid matches proposal Met Goal? YES I Met Goal'? I YES I Met Goal? (3) All costs in Engineer's Estimate are rounded to nearest whole dollar Certified by Date Cyndy Knighton, Senior Engineer W. PW Eng101d P drive 1 Cyndy1Klickilal1Bid Tab Page 2 of 2 CO 01 tT tT Disadvantaged Business Enterprise Guy F. Atkinson Construction, LLC I Northwest Construction, Inc. I ICON Materials I J.R. Hayes Sons, Inc. Amount to Amount to Amount to Amount to Nance of DBE be Applied Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal Garrison Creek Landscaping Inc WE Coates Surveying DDE Electric DBE Electric D3M0719019 $245,269.00 D3M8019952 I $70,000.00 D2F1021272 $1,026,328.00 D2F1021272 $1,028,328.00 DDE Electric John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. KODO Construction D2F1021272 $1,028,328.00 D5M0107037 I $644,200.00 D5M0107037 $652,245.00 D4M801988 $393,149.21 KODO Construction Gloria Jeane Hauling 8, Highway Rehab I_n Rebar International AAA Contractors Inc. D4M801908 $438,583.00 D1F5011386 $37.700.00 D $425.000.00 D4M9B21009 $488,396.00 Sea Tac Sweeping Service D3M6015063 I $52,500.00 American Pride Corp. D4M8019836 I $275,000.00 Leajak Concrete Construction Inc_ D3M5310714 I $310,000.00 Oneill Environmental Services LLC D3M5310714 1 $25,000.00 Green City_ Inc D4M9 1336 $245,900.00 2 I Totall $1,712,180.001 Totall $1,660,300.001 Totall $2,105,573.001 Totall $1,909,873.211 Gary Merlino Construction Co. Inc. I Mowat Construction Company I C.A. Carey Corporation Amount to Amount to Amount to Name of DBE be Applied Name of DBE be Applied Name of DBE be Applied Certificate Number Towards Goal Certificate Number Towards Goal Certificate Number Towards Goal John Wayne Construction Co. Inc. John Wayne Construction Co. Inc. John Wayne C onstruction Co. Inc. D5M0107037 $645,000.00 D5M0107037 I $730,000.00 D5M0107037 $644,2.45.00 I Rebar International Grady Excavation, Inc Rebar International D2F2606440 $461,000.00 D2F9320267 $355,000.00 D2F2606440 $437,881.00 DBE Electric DBE Electric KODO Construction D2F1021272 $1,029,000.00 D2F1021272 $940,000.00 D4M801988 $441,234.00 I Contracting Co Inc D2F8718503 I $540,000.00 American Coating Supply D3M0614843 1 $36,500.00 Garison Greek Landscaping D3N8719019 I $205,000.00 I I Totall $2,135,000.001 Totall $2,025,000.001 Totall $2,304,860.001 Certified by Date Cyndy Knighton, Senior Engineer CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Tukwila Urban Center Access (Klickitat SIC Pkwy) Project No 98410419 DESCRIPTION: Improve traffic flow on Southcenter Parkway, Klickitat Drive and Strander Boulevard by constructing an underpass for the southbound lane on Southcenter Pkwy Coordinate with WSDOT on 1 -5 on- ramps. JUSTIFICATION: Provide needed future traffic capacity, safety improvements and reduce accidents. STATUS: Design Report completed in 2005, design in 2006 2007, and LID formation in 2009 Proposed Southcenter Pkwy Klickitat road closure for duration of construction will save a significant amount of costs. MAINT. IMPACT: Overlay on a 10 -20 year cycle. Project is on Impact Fee List under Zone 1. Federal design funds for $3.25m. Westfield Mall mitigation $579k cash COMMENT: and $846k ROW, Boeing (Longacres) mitigation is $65k, ACME Bowling $112k. Construction grants, State TIB $5m, Federal STP $3m and $250k. Local Improvement District (LID) is a range from $6.5 to $10.5 million. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 3,341 670 4,011 LID Expenses 197 10 500 707 Land (RAN) 2,408 7 2,415 Const. Mgmt. 2,513 2,513 Construction 16,750 16,750 TOTAL EXPENSES 5,946 687 19,763 0 0 0 0 0 0 26,396 FUND SOURCES Awarded Fed Grant 974 3,250 4,224 Earmark future) 1,840 435 2,275 Awarded State Grant 5,000 5,000 LID 11,545 11,545 ROW Donation 846 845 Mitigation Actual 759 759 Impact Fees 336 471 807 City Oper Revenue 1,191 (219) (32) 0 0 0 0 0 0 940 TOTAL SOURCES 5,946 687 19,763 0 0 0 0 0 0 26,396 le Project Location ns, j -n, 1 e�.o kv T i 1 i tj e 2011- 2016 Capital Improvement Program 15 67 �ItLA Q. ,u. City of Tukwila Q Gy 7 Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes November 15, 2010 5:00 p.m. Conference Room I PRESENT Councilmembers: Verna Seal, Committee Chair Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmack, Gail Labanara, Pat Brodin, Cyndy Knighton, Shawn Hunstock, Jack Pace, Steve Lancaster and Kimberly Mate Guests: Brent Carson, Gordon Derr, LLP; and Shelia Malbrain, resident CALL TO ORDER: The meeting was called to order at 4:58 p.m. I. PRESENTATIONS No presentations II. BUSINESS AGENDA A. Tukwila Urban Center Access (Klickitat) Proiect Bid Award Staff is seeking Council approval to award a bid to Atkinson Construction in the amount of $10,880,180 for the Tukwila Urban Center Access (Khckitat) Project. The intent of this project is to improve traffic flow by constructing an underpass for the southbound lane on Southcenter Parkway. Out of seven submitted bids, Atkinson Construction has been identified as the lowest responsible bidder. Both the Transportation Improvement Board (TIB) and Washington State Department of Transportation (WSDOT) have reviewed the bid tabulation and have authorized the City to proceed with the bid award. A favorable bidding climate has resulted in a bid below the engineer's estimate, and as such, staff recommends increasing the project contingency as well as estimated construction management costs. Even with implementation of these staff recommendations, the bid award still totals almost $4 million less than the engineer's estimate. Any project cost savings will be reflected in the final costs of the LID as determined and calculated after project completion and closeout. However, the favorable bidding climate also affects the amount of the TIB grant funds received by the City. These awarded funds are not fixed monies and will be reduced in relation to the low bid award; conversely, in the event of overruns, TIB grant funds will be adjusted and /or increased as necessary. Additionally, the City will be implementing an incentive clause in the construction contract which awards a payment not to exceed $250,000 total for project completion in advance of the holiday moratorium which is November 15, 2011. There will also be penalty assessments if the project is not complete within the specified time period. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. B. Tukwila Urban Center Access (Khckitatl. Supplement No. 11 with HNTB Staff is seeking Council approval for Supplement No. 11 with HNTB in the amount of $107,764. This supplement will cover additional design changes required by WSDOT beyond the scope of work developed. Specifically, this supplement addresses design for a sign bridge and re- design of a storm drain to avoid utility conflicts with a PSE utility duct bank and Qwest fiber optic lines. Funds for the supplement will be taken from obligated federal construction funds. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION 68 COUNCIL AGENDA SYNOPSIS W ILA l ,t QSy Initials �l L'1Vf NO Meetin Date Prepared by_ Mayor eu �ounczl review I 11/22/10 1 BG r t�.• y. 2 I 12/06/10 1 BG I 1 f I s.- I l 90 I 1 V� ITEM INFORMATION CAS NUMBER. 10-135 I ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) Project Design Supplement No. 11 with HNTB CATEGORY Discusston Motion 1 1 Resolution U Ordinance n BzdAward n Public Hearing 1 1 Other Mtg Date 11/22/10 Mtg Date 12/06/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date I SPONSOR 1 1 Council Mayor I 1 Adm Svcs 1 1 DCD 1 'Finance n Fire 1 'Legal P&R LI Police PlV SPONSOR'S The design of the Tukwila Urban Center Access (Klickitat) Project has a number of SUMMARY outstanding issues requiring this additional Supplement No. 11 with HNTB. This supplement will design WSDOT's requirement of a monotube sign bridge on Southcenter Parkway and design of a PSE and Qwest utility duct bank to avoid major utility conflicts. Council is being asked to approve Supplement No. 11 for $107,764.00 with HNTB. REVIEWED BY n COW Mtg. n CA &P Cmte 1 1 F &S Cmte Transportation Cmte 1 1 Utilities Cmte 1 Arts Comm. 1 1 Parks Comm. 1 Planning Comm. DATE: 11/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST, IMP FUND S EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $107,764.00 $19,763,000.00 Fund Source: 104 ARTERIAL STREETS (PAGE 15, 2011 PROPOSED CIP) Comments MTG. DA I RECORD OF COUNCIL. ACTION 11/22/10 12/06/10 MTG. DATE ATTACHMENTS 11/22/10 Informational Memorandum dated 11/8/10 Project Schedule HNTB Supplement No. 11 Minutes from the Transportation Committee meeting of 11/15/10 12/06/10 69 70 City of Tukwila b Jim Haggerton, Mayor 906 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Public Works Director 1 Ari DATE: November 8, 2010 SUBJECT: Tukwila Urban Center Access (Klickitat) Proiect Project No. 84 -RW19, Contract No. 05 -071 Supplemental Agreement No. 11 ISSUE Approve HNTB Supplement No. 11 for additional design scope in order to meet WSDOT requirements and minor utility design adjustments for the Tukwila Urban Center Access (Klickitat) Project. BACKGROUND The design of the Tukwila Urban Center Access Project halted at the 100% shelf -ready design in May of 2007. At the time it was shelved, there were a number of outstanding issues requiring resolution before the project design efforts could resume. Those issues included: WSDOT approvals, design of the buttonhook ramp, right of way (ROW) acquisition, property coordination and associated design efforts, construction phasing and formation of the Local Improvement District. Supplemental Agreements #8 and #9 were developed to complete the design based on the new WSDOT and Federal Highways Administration (FHWA) requirements. Supplemental Agreement #10 was a simple time extension. Even after execution of Supplemental Agreement #9, WSDOT continued to place new requirements on this project beyond the scope of work developed. After extensive negotiations, WSDOT and FHWA have given the necessary approvals and permits allowing the project to go to ad, but with the understanding that two late- emerging requirements would be completed concurrent with the ad period and early construction. The two requirements are to design and construct a monotube sign bridge on Southcenter Parkway between the Nordstrom signal and Klickitat Drive and provide Public Interest Findings (PIF) for the project file for materials which are either sole source or have less than 3 brand names identified. Puget Sound Energy (PSE) and Qwest have a major shared utility duct bank on the east side of Southcenter Parkway, south of Strander Boulevard, which is encased in concrete. Early coordination with PSE and Qwest was somewhat successful but as the project neared the ad date of September 30, 2010, details on the utility duct bank were not provided to the design team in a timely manner. The Plans, Specifications and Estimate (PS &E) documents for the project identified the potential major utility conflicts. Unfortunately there was insufficient time to modify them prior to the September 30 ad date DISCUSSION Supplemental Agreement #11 includes design for the sign bridge on Southcenter Parkway and re- design for the storm drainage to avoid the duct bank. Scope and budget is also included for the PIF's. WSDOT will need to review and approve the sign bridge design but will not be reviewing or approving the rest of the work. The budget reflects the anticipated level of WSDOT coordination. Funding for Supplemental Agreement #11 will come from the federal construction funds recently obligated The work will be issued as a change order to the contractor Minimal impacts to the construction cost are anticipated Phase Estimated Low Bidder 1 Fund Source Available Supplemental Agreement #11 Design 107,764 107,764 Federal Grants 3,250,000 Construction (Engineer's Estimate) 15,365,000 10,880,180 TIB Grant 1 3,398,716 Contingency (10 %/20 Incentive ($250k) 1,786,500 2,426,036 1 City Funds 31,000 Construction Management (15 %120 2,304,750 1 2,176,036 j LID f 8,910,300 Total $19,564,014 $15,590,016 1 Total 1 $15,590,016 RECOMMENDATION Approve Supplemental Agreement #11 with HNTB for final design and PS &E work in the amount of $107,764.00 and consider this item at the November 22, 2010 Committee of the Whole meeting and subsequent December 6, 2010 Regular Meeting. Attachments: Project Schedule HNTB Supplemental Agreement #11 71 IPW Eng1PROJECTSIA- RW RS Projects TUC Access (Klickitat)1INFORMATION MEMO Supplement #11 Sign Bridge, Utility Conflicts, PIFs 11- 8- 10.doc W Tukwila Urban Center Access (Klickitat) Project Schedule Done Date Description 5/7/07 Environmental Approval: ECS Accepted by FHWA 5/24/07 Design Substantial Completion: 100% Shelf -Ready Plans completed 7/16/09 Right -of -Way: Possession and Use Agreement from Legacy Partners 8/17/09 Transportation Committee: LID schedule and steps 8/24/09 Committee of the Whole: LID Schedule and Process 8/25/09 WSDOT ROW certification, limited access revision, channelization plans 8/28/09 Open House: For property owners, businesses and tenants 9/3/09 Open House: For property owners, businesses and tenants 9/4/09 Notification to Property Owners For Public Hearing on Resolution to Form LID 9/8/09 Transportation Committee: Resolution of Intent to Form LID 1 9/14/09 Committee of the Whole: Resolution of Intent to Form LID 9/21/09 Regular Council. Public Hearing Adoption of Resolution of Intent to Form LID 1 1 10/2/09 Notification to Property Owners For Public Hearing on Ordinance to Form LID I 10/5/09 Transportation Committee: Revised Resolution of Intent to Form LID COW Regular Council. Public Hearing Adoption of Resolution of Intent to 10/26/09 Form LID (revised) 11/2/09 Transportation Committee: Revised Ordinance to Form LID 11/9/09 Committee of the Whole: Ordinance to Form LID 11/16/09 Regular Council: Public Hearing Adoption of Ordinance Forming LID #33 2/12/10 WSDOT: Submit for Channelization Plan approval 2/22/10 Right -of -Way: Recorded acquisition and easements from Doubletree Legacy 3/5/10 WSDOT: Comments on Channelization Plan 9/22/10 Finalize PS &E Documents 8/6/10 WSDOT: ROW Certification Process (Partially complete 7/8/10) 9/10/10 WSDOT: Channelization Plan Approval 9/13/10 WSDOT: Project Analysis (deviations) Approval Process 8/4/10 WSDOT: Updated Storm Water Report Approval Process (pending any design changes made to gain Chan Plan approval) 9/22/10 WSDOT: 100% PS &E Approval Process 9/30/10 10/26/10 Advertise for Construction Bid: 3 week time period (required by federal funds) I I 11/4/10 Bids Due with Bid Opening 11/15/10- 11/22/10 Transportation Committee, City Council (C.O.W. and Regular): Award of Contract j 11/23/10 or later Notice to Proceed to successful bidder Nov. -Dec. 2010 Pre construction work of project (no substantial roadway work included) January 2011 Construction of project begins November 2011 Completion of construction, roadway open to traffic 72 W' \PW Eng \Old P drive \Cyndy \Klickitat \Project Schedule Council Packet.doc Adak Igr7/ Washington State 21 Department of Transportation Organization and Address Phone Supplemental Agreement City of Tukwila Number 11 Public Works Department 6300 Southcenter Blvd., Suite #100 Original Agreement Number Tukwila, WA 98188 05 -071 206 431 -3665 Project Number Execution Date Completion Date 84 -RW19 March 31, 2011 Project Title New Maximum Amount Payable Klickitat/Southcenter Parkway Access $4,067,978 Improvement Project Description of Work Change Order Design Services The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and executed on April 6, 2005 and identified as Agreement No 05 -071 All provisions in the Agreement remain in effect except as expressly modified by this supplement. The changes to the Agreement are described as follows Section 11, SCOPE OF WORK, shall be amended as follows. The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by this reference made part of the Agreement. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows All work under this Agreement shall be completed by the date shown in the heading of this Supplemental Agreement Number 11 under Completion Date. 111 Section V, PAYMENT, shall be amended as follows: Compensation due to Consultant for work performed or services rendered for this project is supplemented as detailed in the attached Exhibit B, and by this reference made part of this Agreement. Contract Document Amount Management Maximum Amount Authorized Reserve Fund Payable Original Agreement $1,168,322 $50,000 $1,218,322 Supplement No. 1 $1,956,680 $0 $3,175,002 Supplement No. 2 $17,200 $0 $3,192,202 Supplement No. 3 $0 $0 $3,192,202 Supplement No. 4 $14,759 $0 $3,206,961 Supplement No. 5 $63,350 $0 $3,270,311 Supplement No. 6 $4,500 $0 $3,274,811 Supplement No. 7 $4,200 $0 $3,279,011 Supplement No. 8 $147,387 $0 $3,426,398 Supplement No. 9 $533,816 $0 $3,960,214 Supplement No. 11 $107,764 $0 $4,067,978 TOTAL $4,017,978 $50,000 $4,067,978 Page 1 of 2 73 If you concur with this Supplemental Agreement Number 11 and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action. By HNTB Corporation By: City of Tukwila Daniel H. Dixon, Vice President Approving Authority Signature Date Date DOT Form 140 -063 EF Revised 9/2005 Page 2 of 2 74 Exhibit A Scope of Work Contract 05071 Klickitat /Southcenter Parkway Urban Access Improvement Project Supplemental Agreement No. 11 Change Order Design /Proprietary Item Memorandums September 2010 CrINTB 75 Tukwila Urban Access Improvement Project 05 -071, Supplement No. 11 Page i TABLE OF CONTENTS I. INTRODUCTION 1 II. PROJECT SCHEDULE 1 III. WORK TASKS 1 TASK 22 SIGN BRIDGE 1 Task 22.1 Project Administration 1 Task 22.2 Illumination PS &E Revisions 2 Task 22.3 Sign Bridge PS &E 2 Task 22.4 Ductbank Preservation PS &E Revisions 3 Task 22.5 Miscellaneous PS &E Revisions 4 Task 22.6 Supplemental Geotechnical Memorandum 4 TASK 23 PROPRIETARY ITEM MEMOS 5 c' \docume- 1 \cyndy -1.tuk \locals -1 \temp\ <pgrpwise\ exhibit_ a _scope_of_work_supp_11_v13.docx CRINTB Printed 11/10/2010 76 Tukwila Urban Access Improvement Project 05 -071, Supplement No. 11 Page 1 1 INTRODUCTION This supplemental agreement includes the following services 1) determination of type, size and location of a new sign bridge on Southcenter Parkway at the north button hook off ramp, 2) redesign elements of the project to avoid conflict with the existing PSE and Qwest duct banks, 3) preparation of revised drawings and specifications to the PS &E suitable for use as a change order for the new sign bridge and duct bank redesign, and 4) preparation of Public Interest Findings/ Proprietary Item memos for Sole Source Items. II. PROJECT SCHEDULE The Project is on Advertisement as of September 30, 2010. Consultant shall begin services included in this supplemental agreement upon notice -to- proceed from Agency. Consultant shall submit the draft deliverables identified in tasks 22.2, 22.3, 22.4, 22.5, and 22.6 within three (3) weeks after the notice to proceed is issued. It is anticipated that all services shall be complete by January 10, 2010. If the schedule is extended due to reasons beyond the Consultant's control (such as WSDOT reviews), it shall be considered Extra Work. III. WORK TASKS TASK 22 SIGN BRIDGE Task 22.1 Project Administration Subconsultant Management Consultant shall prepare and execute subconsultant supplemental agreements. Consultant shall provide direction to Subconsultants, including conducting project coordination meetings as required with appropriate task leaders. Budget Management Invoicing Consultant shall actively manage, update, and control budget. Consultant shall complete monthly Job Progress Input reports. Consultant shall produce monthly invoices. Communicate Progress Consultant shall conduct ongoing, proactive, and responsive communications with Agency staff involved in the direction and execution of the Project. Consultant shall produce a monthly progress report to be submitted with the monthly invoices. Quality Management Consultant shall conduct monthly quality assurance review meetings "Project Review Meetings which shall include a review of the project status with the pnncipal -in- charge, project manager, project administrator, and other key staff as required. Consultant shall be responsible for checking and coordinating all design revisions and computations, specifications, estimates, and other deliverables identified in this Scope of Work. c: \docume -1 \cyndy -1.tuk \locals -1 temp\ xpgrpwise\ exhibit_a_scope_of_work_supp_1 _v13.docx NNTB Printed 11/10/2010 77 Tukwila Urban Access Improvement Project 05 -071, Supplement No. 11 Page 2 Task 22.2 Illumination PS &E Revisions Consultant shall revise the illumination PS &E to accommodate a new sign bridge at the north button hook ramp. This task will include the following: Relocate Pole 30. Relocate power for lighting, sign lighting and ITS elements. Coordination with Puget Sound Energy for revised loads if necessary. Review lighting calculations with the AGI32 program to determine if continuous lighting is maintained after modifying location of Pole 30. Review and revise voltage drop and load calculations as required. Design will be prepared to meet WSDOT standards as modified by the City of Tukwila, NEC, IES standards. Deliverables: Revised Illumination Plans, Specifications and Estimate (electronic .pdf file format and one (1) original stamped/signed 11" x 17" hard copy). Task 22.3 Sign Bridge PS &E Consultant shall prepare the PS &E for a new sign bridge that crosses over Southcenter Parkway at approximate Station 19 +50. At 90% design completion, Consultant shall submit the plans, specifications and structural calculations to the Agency and WSDOT for review. Consultant shall address and incorporate the review comments into the final Sign Bridge package. Consultant shall conduct one site visit and identify potential utility conflicts and notify the Agency of findings. The following new plan sheets will be nrenared: Sign Bridge Layout (Elevation, Camber Diagram, General Notes) Sign Bridge Details 1 (Structural steel) Sign Bridge Details 2 (Structural steel) Sign Bridge Foundation Details 1(Shaft) Sign Bridge Foundations Details 2 (Miscellaneous shaft and details) Assumptions: The new sign bridge will span the entire width of southbound Southcenter Parkway and will have two foundations, on the west side of Southcenter Parkway and another in the proposed median of Southcenter Parkway. The sign bridge will be mounted on a separate foundation and will not be mounted on barrier. Sign bridge foundations will be drilled shafts "behind" traffic barriers and guardrail such that integral foundation and traffic barrier details are not used No additional field investigation shall be required The sign bndge will be a WSDOT standard structural steel monotube sign structure c: \docume -1 \cyndy- 1.tuk\ locals- 1\ templxpgrpwise \exhibit_a_scope_of work_supp_11_v13.docx IN'B Printed 11/10/2010 78 p Tukwila Urban Access Improvement Project 05 -071, Supplement No 11 Page 3 o Sign bridge posts will be less than 30 feet tall One round of review comments on 90% plans, specifications, and structural calculations will be addressed to complete the final Change Order package o The sign bridge will be designed per the WSDOT Bridge Design Manual (March 2010), which uses the AASHTO Standard Specifications for the Design of Structural Supports for Highway Signs, Luminaires and Traffic Signals. Fourth Edition dated 2001, with Interims through 2006. Construction will be in accordance with the WSDOT Standard Specifications for Road, Bridge and Municipal Construction (2010) and associated WSDOT Special Provisions. Deliverables: 90% Sign Bridge Plans, Specifications, and Estimate (electronic .pdf file format) Breakdown of Lump Sum Quantities for sign structure (electronic .pdf file format) o Sign structural calculations (electronic .pdf file format) o Final Sign Bridge Plans, Specifications, and Estimate (electronic .pdf file format and one (1) original stamped /signed 11" x 17" hard copy) Task 22.4 Ductbank Preservation PS &E Revisions Consultant shall revise the PS &E to avoid conflict with the PSE and Qwest duct banks and the City -owned fiber optic line on Southcenter Parkway (Sta. 5 +00 to 8 +00). The Consultant shall revise the PS &E to avoid the PSE duct bank at Strander Boulevard (Sta. 31 +90 to 33 +00) This includes coordinating with the private utility companies, potholing and surveying at conflict locations, updating the basemap, identifying the feasibility of redesigning elements to avoid conflict with the duct banks, and revising the following design elements• drainage, roadway grading, retaining wall, and associated specifications and estimate. Once pothole data has been collected and analyzed, the Consultant shall analyze the PS &E revisions assumed below for feasibility and cost effectiveness. Should the assumed PS &E revisions not adequately address the utility conflicts, not be feasible or cost effective, work on this scope item (22.4) will be stopped until the matter can be further discussed with the Agency. Assumvtions: Potholing and survey at up to five (5) areas. The base map survey will be revised to show the actual PSE and Qwest duct bank width. The feasibility analysis is limited to identifying the most cost effective approach to avoid conflict with the PSE duct banks and make recommendations to the City. Coordination will continue with PSE and Qwest. Design revisions are limited to the following: o Roadway grading revise roadway profile of Doubletree entrance to relocate low point of curb returns to allow for moving drainage structures 38 and 39a. o Drainage move drainage. structures 38 and 39a, add shallow inlets at structures 35 and 35a and relocate the CB Types 2's, move underdrain from Wall 4, move structures 86, 87, 88 (stormwater vault), and 89. c: \docume- 1\cyndy -1.tuk \locals -1 \temp\xpgrpwise\ exhibit_a_scope ofwork_supp_11 _v13.docx NNTB Printed 11/10/2010 79 Tukwila Urban Access Improvement Project 05 -071, Supplement No. 11 Page 4 o Retaining Wall 6 review and modify shoring specifications, if needed, for construction of Wall 6 adjacent to the proposed stormwater vault and existing PSE duct bank. o Retaining Wall 5c footing will be revised to avoid conflict with the Qwest duct bank. Deliverables: Drainage, Roadway Grading, and Wall Revised Plans, Specifications, and Estimate (electronic .pdf file format and one (1) original stamped/signed 11" x 17" hard copy) Task 22.5 Miscellaneous PS &E Revisions Consultant shall revise the associated PS &E as needed to accommodate the effects of the illumination and sign bridge design changes. This includes revising the following design elements: realignment of median curb, roadway sections, signal conduit, drainage, temporary erosion and sediment control, site preparation, landscaping, architectural treatments, and associated specifications and estimate. Assumptions: Design revisions outside of the construction limits of the new sign bridge and associated revised illumination is not included in this scope of work. Deliverables: Sign Bridge Miscellaneous Revised Plans, Specifications, and Estimate (electronic .pdf file format and one (1) original stamped/signed 11" x 17" hard copy) Task 22.6 Supplemental Geotechnical Memorandum Consultant shall review the project geotechnical data and report, and prepare geotechnical recommendations for the design of the new sign bridge foundations. This scope of work includes the following tasks: Review boring logs previously completed near the new sign bndge foundation locations (GeoEngineers borings B -9 and B -10). Based on the existing data, evaluate subsurface conditions and develop soil design parameters for the sign bridge foundations. Present recommendations in a supplemental memorandum. Assumptions: Geotechnical recommendations will be in accordance with Chapter 17 of the WSDOT Geotechnical Design Manual (GDM issued January 2010) Deliverables: Supplemental Geotechnical Memorandum (electronic .pdf file format) c: \docume -1 \cyndy- 1.tuk\locals -1\ temp \xpgrpwise \exhibil_a_scope_of work_supp_11_v13.docx MINIM Printed 11/10/2010 80 Tukwila Urban Access Improvement Project 05 -071, Supplement No. 11 Page 5 TASK 23 PROPRIETARY ITEM MEMOS CONSULTANT shall prepare up to ten (10) Proprietary Item Memos to address the Public Interest Finding (PIF) as required in the WSDOT Local City Guidelines (LAG) Manual Section 44.55. Consultant shall prepare Proprietary Item Memos for the items listed below; any additional memos will be considered extra work and shall require a supplemental agreement. Propnetary Item Memos will be prepared to address the following items: o Clow Medallion hydrants o Sherwin Williams Chrome Yellow Paint o Electronic Ball Markers o Bio- Barrier by Fiberweb o PROSPECT Tree grates by Urban Accessones o EAS -60 two part epoxy o Pelco Spectra IV Television Cameras o liens Video Detection System o RZ -4 Advanced Video Detection Cameras o Vantage LAM (Lens Adjustment Module) Assumptions: The Proprietary Item Memos will not require review and/or approval by WSDOT. The Proprietary Item Memos will require one review by the Agency. Consultant shall address one (1) round of consolidated review comments and shall submit a final memo for inclusion in the Agency's Project file Each Proprietary Item Memo will be hmited to two pages in length. Deliverables: One (1) draft and one (1) final Proprietary Item Memo for each of the following items (electronic MS Word format): o Clow Medallion hydrants o Sherwin Williams Chrome Yellow Paint o Electronic Ball Markers o Bio Barrier by Fiberweb o PROSPECT Tree grates by Urban Accessories o EAS -60 two part epoxy o Pelco Spectra IV Television Cameras o Iteris Video Detection System o RZ -4 Advanced Video Detection Cameras o Vantage LAM (Lens Adjustment Module) c: \docume -1 \cyndy -1.tuk \locals -1\ temp xpgrpwise\ exhibit_a_scope_of_work_supp_11 _v13.docx Printed 11/10/2010 y 81 HNTB Corporation Consultant Fee Determination Summary Sheet (Lump Sum) Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway Supplement No. 11 Change Order Design /Proprietary Item Memos LABOR COSTS Staff Classification Hours Rate Total Cost Principal 2 $277.52 $555 Project Manager 40 $226.36 $9,054 Sr. Structural Engineer 2 $191.79 $384 Sr. Architectural Manager 2 $183.38 $367 Senior Project Engineer 100 $170 60 $17,060 Project Engineer 28 $137.63 $3,854 Design Engineer /Traffic Engineer 110 $101.62 $11,178 Landscape Architect 4 $108.86 $435 Jr. Engineer /Jr. Landscape Architect 0 $73.54 $0 Sr. CAD Technician 2 $116.93 $234 CAD Technician 42 $101 85 $4,278 Sr Project Administrator 38 $119 37 $4,536 Sr. Administrative Assistant 9 $70.55 $635 Total Hours 379 i TOTAL LABOR COSTS $52,569! REIMBURSEABLE COSTS Local Travel (Mileage /Parking): $50 Reproduction: $200 Courier /Express Mail: $50 Other: $50 TOTAL REIMBURSEABLE COSTS $350 SUBCONSULTANT COSTS 1 HDR Engineering, Inc. $31,388! 1 PACE Engineers, Inc. $21,215! 1 GeoEngineers, Inc. $2,242! 1 TOTAL FEE $107,764! 05 -071, Supplement No. 11 HNTB Corporation C_ \DOCUME-- 1 \CYNDY-1.TU K\ LOCALS -1\ Temp \XPgrpwise \Supp_11_Fee_Est_v8 Page 1 of 2 82 WIEA y City of Tukwila u j? 2 Transportation Committee TRANSPORTATION COMMITTEE Meeting Minutes November 15, 2010 5:00 p.m. Conference Room 1 PRESENT Councilmembers. Verna Seal, Committee Chair Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmack, Gail Labanara, Pat Brodin, Cyndy Knighton, Shawn Hunstock, Jack Pace, Steve Lancaster and Kimberly Matej Guests: Brent Carson, Gordon Derr, LLP; and Shelia Malbrain, resident CALL TO ORDER: The meeting was called to order at 4:58 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access Klickitat) Proiect Bid Award Staff is seeking Council approval to award a bid to Atkinson Construction in the amount of $10,880,180 for the Tukwila Urban Center Access (Klickitat) Project. The intent of this project is to improve traffic flow by constructing an underpass for the southbound lane on Southcenter Parkway. Out of seven submitted bids, Atkinson Construction has been identified as the lowest responsible bidder. Both the Transportation Improvement Board (TIB) and Washington State Department of Transportation (WSDOT) have reviewed the bid tabulation and have authorized the City to proceed with the bid award. A favorable bidding climate has resulted in a bid below the engineer's estimate, and as such, staff recommends increasing the project contingency as well as estimated construction management costs. Even with implementation of these staff recommendations, the bid award still totals almost $4 million less than the engineer's estimate Any project cost savings will be reflected in the final costs of the LID as determined and calculated after project completion and closeout. However, the favorable bidding climate also affects the amount of the TIB grant funds received by the City. These awarded funds are not fixed monies and will be reduced in relation to the low bid award; conversely, in the event of overruns, TIB grant funds will be adjusted and /or increased as necessary. Additionally, the City will be implementing an incentive clause in the construction contract which awards a payment not to exceed $250,000 total for project completion in advance of the holiday moratorium which is November 15, 2011 There will also be penalty assessments if the project is not complete within the specified time period. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. B. Tukwila Urban Center Access (Klickitatl. Supplement No. 11 with HNTB Staff is seeking Council approval for Supplement No 11 with HNTB in the amount of $107,764. This supplement will cover additional design changes required by WSDOT beyond the scope of work developed. Specifically, this supplement addresses design for a sign bridge and re- design of a stoini drain to avoid utility conflicts with a PSE utility duct bank and Qwest fiber optic lines. Funds for the supplement will be taken from obligated federal construction funds. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION 83 84 COUNCIL ENDA 51 ,ON- ,11d1LA W,9 S I nztialr ITEM NO. 1* Z Meeting Date 1 Prepared by_ ill Maypr- R zew 1 reuzew `^'r` e n v G 1 11/22/10 1 BG lt„ 1 I x 1 t 1 12/06/10 1 BG 1 4. -"I :,,V", 1 ITEM INFORMATION ! CAS NUMBER: 10-136 1 ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) Project Purchase of Three Traffic Signal Control Cabinets CATEGORY Discussion ►1 Motion 1 'Resolution Ordinance n BzdAward 1 1 Public Hearing n Other Mtg Date 11/22/10 Mtg Date 12/06/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date !SPONSOR n Council Mayor Adm Svcs DCD Finance n Fire 1 1 Legal 1 1 P&R Police PWI SPONSOR'S This purchase will provide three new traffic control cabinets for the Tukwila Urban Center SUMMARY Access Project. The three cabinets will be provided to the contractor for the TUC Access intersections at I -5 /Nordstrom, Klickitat Drive, and Doubletree /McDonald's. The quote from Western Systems is from the State procurement contract #03502. REVIEWED BY COW Mtg. n CA &P Cmte n F &S Cmte Transportation Cmte n Utilities Cmte n Arts Comm. 1 1 Parks Comm. Li Planning Comm. DATE: 11/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CQMMII"I'EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $64,326.87 $19,763,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGES 15, 2011 PROPOSED CIP) Comments: 1 MTG. DATE RECORD OF COUNCIL ACTION 1 11/22/10 1 12/06/10 1 MTG. DATE ATTACHMENTS 1 11/22/10 Informational Memorandum dated 11/08/10 Map Western Systems Quote Minutes from the Transportation Committee meeting of 11/15/10 1 12/06/10 b5 86 LII ',k C y City of Tukwila =r Jim Haggerton, Mayor s 2 INFORMATIONAL MEMORANDUM 90 TO: Mayor Haggerton Transportation Committe FROM: Public Works Director DATE: November 8, 2010 SUBJECT: Tukwila Urban Center Access Klickitat) Proiect Project 98410419 Purchase Three Traffic Control Cabinets ISSUE Approve purchase of three new traffic control cabinets built to the City of Tukwila's ITS specifications for the Tukwila Urban Center (TUC) Access Project's intersections. BACKGROUND This purchase is to supply the TUC Access Project with the three traffic control cabinets that are to be provided by the City. These 3 new cabinets will be provided to the contractor for the TUC Access intersections at I -5 /Nordstrom, Klickitat Dr, and Doubletree /McDonalds. ANALYSIS Western Systems is a listed vendor on the Washington State procurement contract #03502 for the traffic signal cabinets and the sole source vendor for Eagle M -50 signal controllers. Purchase Order PWM51445 in the amount of $64,326.87 to Western Systems for the acquisition of three new ITS traffic control cabinets. All three are budgeted in the TUC Access Project's 104 Fund. BUDGET AND BID SUMMARY EACH TOTAL TUC Access (Klickitat) Project $21,442.29 $64,326.87 RECOMMENDATION The Council is being asked to approve the purchase of three ITS traffic control cabinets from Western Systems of Everett, Washington in the amount of $64,326 87 and consider this item at the November 22, 2010 Committee of the Whole and subsequent December 6, 2010 Regular Meetings. Attachments Map Western Systems Quote W' \PW Eng1PROJECTS\A- RW RS Projects \98410419 TUC Access (Klickitat) \Info Memo TUC Access 3 ITS Cabinets 11 -10 doc 87 ACCESS C AC ESS LA URBAN CENTER TUKWI ni-F7r7 ------`,...qM---4i.i' PO ,-...ir-:,- ,,,,,,,,,,:.,;."ft ,Tz_:7:1-t-4-ttr-*VYA C1--=,.77.' s;-'''. n JO .,-7*--tR1-1 it-7-4f;P:1,':"1 =1 WI, ;,-i„::!-i-t1:7 1-,i-' ''-i-t24.-74.-i --.1--5:::::.:-k=2-a17:7' SI, '17 i ,1 .,ii.ai l.- x_-:„.4-ii_ziA.:i.:.-m,,,.-400.1,-. i::,A --k 7,-- Z f-E-F:LF-t7:E.•'-4_Prib..33._:ft-:::', r11.: 4, 11$: 41V-zit,4-1! AI :_-.0, off ramP o i ,-2 7, fq ..-A- '4=±_v.-= rv ,,Iti;',,R 1-1-0 f 9 'F. [1:, 4...-,-..='7,:=.:1:',3g---_;:rif‘iitil.t.a-, A ",,i ,,iFf-'..,-:..-„.2,-;-,-.74: .„.,:nflikitoiliftla%. 7 ;',1 1.--'' 2.-'s---' ,1 6-.-f:= 04-',-"-t,I. J Iii..0, 4-,==.--,`:4-Y.,,v& ;_!,--:',-5,:u4,,...i ....0.„_.:1- 4, l' .4. 1 .4,11..„-i, in„, .3 :.,--4.,..s:s;,...1'44744.,.k----.4Tg..r 7. -----,,f f- n. 1 ,A, 1 4:4=::::, -I:4 -k 4 .:,-;,;.-4==c,:'3-,4 ---,_:-.„=-:-;::::-..-i-----.7-•_,-W,-;..,-n. -:--k,I:- 'IIM fg-.1-__, IV .r.r::- Ki t: ,,,,,:::=14'-:.:0;n:;:f;:...:-.-.-2_,T .4-4-<:,*.-I43:4-.E,,,.*:5.10 .4 -5 -;!-E-1.4:1; I;Ar.:=-.,-p :f:-::-k--. :1 ',,I'-'.' :i1-,I;-:'-i%:':- ..1.1I,W174--r!.,-WW,,STA-Ti.-4.._Z-fp*O:-.-' ;,:g- .-7.-14M....,,,, ___.7.,---_-_S_-2--.=,=;:k*-:-.4,:• ?1Z-..ii;1 -4' -1, 51g _I ',--'7 r::. z_-_:f, 4...',.. ,..."-,,i, .,17,::--, _t.4.2_„:„... _____.-.4 IT ----v., ".r:-i-i"15'..;*:: T 'i 3 r '=-1 --',Z-77^ 'i.'-'---,:::-. '--J-,.■..T.Ar.1,1-:T.1--7=-S.1.01' 4-7-.-,..a-4-..:-.--W,4-.---.41,-:= ::::'-'-r.- E --VI ./.1 7- .-1-1: 1:24-, =,41.=.7,=-51:-.;:.:741,,,A.re,a-i-,-------- W.10 -7., '-_,_=4;:: .';'F';-;`,.,-1--1. .1- •:-UAW,,,, .10-4., c ,-,4_, 11',.:. :,'-4-.71;? WiP,2)-ii::::,-' i-f...1., '''--.:rf'.447.':. 4N?;14:4T.St:*ft%'"U,,411..Er'.Fire7--" :,-i- S 5 ,tril,- 'al 4. i --1 i-'-:i.- :777-4A 41 ,it7:311 44..;,-;,41'-4-.--:-:.:'142.Ri_...-417-prf_JITIELY:' 41:41,7.,..-4.=_75r:-4.-d..44w,. 1 1 1 --4";.::..[..'- i -.,..-gs.F.:::--::-.•„::::i4t ,-_,.-::fi-:-., tik---WO-it-Y. I;If.Ti ,-4--7 ''.---7.-,,,%%,41,- e,; '-'-‘2:'',t'. ,1 "-M.K,"41:'.--,, ;f7"tqir.,*3'i.:-----'--;=!-.-11 .f.'-''','- '1 i• f -'4 L. -fr-',":;--Mil: --"'k, ...,.i-t-,-, f ,,,,,--k Y .;k11, :ii g- •y ..-Ii-f..--7-: ii,-;,;:-..---.:-,,-'---0-'-,—'-` "."i', --.7-_-, ,.1!-..„7.---!---gt4f .F A*” =kg' dr iiiiimri,i,Nlyiw4,-,! 2z /lc FL r L cw ft..:-...__.:,:.--7,-,:..-;,-; 5 ro. t J it' '-'4.:7 i•-• '4f-;W:111.117:i.*1-.7t4._ •STIP'----A,r,-------r I.*: V, f; ;7 ..f.'..1- ,...,k1r .:::t.: ::-f k --..-64J t: l'". p:' =iz.::: :i k!-: 2-0 i 1 f i ,-_,;:,-6.--9,-in':::-.,:..... ,‘.;----,,,,,i;g:_*,-.4:;;0441;1:4;141* ,-.7 *2 t :--7-------.'"---A7_,_,„,_75',. --.-S' ;I.. 1.:,r.:, ,i4=:: if; -,-;,-,..ae,--a3_--1-E-,---7_4,,z,f-„,,:, ,'-':'-_1-T-i'.1,.::-1:"-:;.--.' -T 443---,, ,.tg, 1--.._,.-‘1,ey-,_*-t-,,,,--1-4=:%,,S,,=48..' ,::i...„. ,r.-..,---',.-:;-,.•-•-.t.---,-,Lv-i.-..--,5.-igrt,. ==.7Aa....::-ett-r--,-4-s1-..-,-. -t-1,-,,,,--.4=-.,-., L.E.7;f7.75_ 4: _.-2P-1,,,,_": 7: -2-.11S- .....,4:,.147,----, r j i',-,;; -C: "A ---..,,,,,_....,..7...""-----k __,,,,,,..---W.U.,1*.: r,...,, .0.■ i- ';.-fr-4,;-% 4 .F-Th,...fg ,t- -.-:-.:;:-..;!.r. &r---W-J. .1_ ::--i '--,c 3-,;•:-....,,,,,,,Fe.----7,-: ---k*,,,,-----.7.17.F.s, :,,,,,,,,-----*„.„--_,...4AL.o.. ,-.4,...,1,-..&.:. 7_ F.: r--._,--- 7:-4--.:.-1`,.-i: %-,.---5-5,,„,_..A.,V41: --Va7-4*- ..-,--,--,,n- ■-i- -1. :,i,:,4''...-r;t:==-•::-.-- r-e; 4::::=:'-- -=-4:-;---- .--:-?.-5'--:k,,_,--"'"- ::44:,:fX"sr .:-_-*1-2-.-; -:;-'-n----..,..1-'..='-.7,Wf14-'-.'Vt40-Jkl:,1 U.-19l:::;-' -1-4--;:i f --4=-q,`,* ---t:-:-::E -,-.P.'"'-7-.1::' 7`-`,..1t,,"''.--- .-4.*-,,ig......:. 1. .q1'.:p.:'t :=2,,-.., .?--,.;;;W :---fv:-*F'fk, IA ':;--iz:.zPN...1:',--1,--:,:iw,-.=:_ --:1-,.•-t-:-.:,:;____g!::_o_ort: J: I-1.- t,.‘,,,,,54:,:..*•:.L '4 --0-,,,:"1:-..--,-,4 _..--111-:.-tEtzr-T1-,-Z./,,--! 7.::-- 1: ':---.-:----Sgs-' tk F..kal ,i-i--„,.----,.;-_,.,. :':-.i:-.:;ti: ,t.,---_-.-,-,,,,,',:_-__.i,:.,-4,z,4,--,,,,,q7_trimtvirisi-.;--i=-Ltattx:;:r---- ;:f=11. _%,.e-:4 4 ..v,-:.i.,,,t--:.1:,..,'.11,:--,.--::e. 14z::.;:,k4,,,,_0:7_4__,::,--.7.-,..w.40,,,,,..?*.ii-, ..-;:.....4-ps.T-F---_,4,-4- w51 61 a 4,:i_q-,,, -,..z„:,2?:yi-,-,R.,.*.-:,:::::-..!,i'e -.,:,:._4,- Aff4-*.:,:;;;Awfria..-kt.=-7:::0-.-c.--=_. :-,---,x---- 3._41,-.G-,._ ...,,,,,,,,,,--„,,s '---,==:t401_,:ii .,.--Lf-:.,;(,'-,. A .---;---:-.-34_',' ,,,,,,,,'=""F.-'--rw,„,-;;--,-;.---.',.-:,:i-ii-a-_1_,.-.:,:,,,_,,,,K4-47.:. .1 ,=:.=.:.i,i,V-4--:--;5.----_--.T.41,,:,,ir 4:-.44-Ntfittift'AU.Itt-r--73-WX-714:1?-'. 'fA'' .---4: -.._,-`7.S.11,1„arl):!`_--.7-14.-3.--t'_14-:-.-24_,._24-!--4*.W.1- 1 .:-.7 ;..k-P±iI..5.%,-,icfc-jkl--:= ,t7.*:t.1-4'44--.`-,-7-.—.'---:"3"' 7.7--;,—.......,-A 'T-'75-■;;VX427:-`7,!-- 4 .1,7 0- f., 5 2.. ,-_--,,,A.R1 ii:, -..1-jf--z,-,..v Fit-,,3-Te,",,,imm. .-:tm----,t4-ze--=v,!-------.,= :11410 '1' ''-i5-.-iLTo,',:4!'5.-_-,.-4.,_ -',.5.-Ew-±-:--,-4Y1=-.1,-,F...--f--,..,--',-=,. ..f•‘.-_-L},,--,y,v, -g-Twatt_fm'---7*A:0124,4kw-,4 1 ,..,„„,,..,4-:,,,i .1-51--=-,2,31_-::;, 1.-.,,--tg :.4.7:::,t.14: ':C-', ,-,7,,,:-.frc-N,,rWrrtl-:1_atii .t..,,Ile.,-;7.- ,;:.7;0,1,---'7:--'-':--=i•:..7,-;-.71.qt:,:_ 1 "="..=-'l +,-...,4P.4', i-ir;,..;..:f'!f'''._.1.=‘ --,=-4 at4.-1 ''--:_,:.::,-..:11,:-6:'' 'r-.-V--1,:-.1M1.,W-f::::,(:4-IA:r.f.'134.: r.iziijk7:' -:--gat11-T; •.-...../.43i.'-,'",..,41.'-'--?-:.:2---:(-1.- --,-,t4.031,1-7, -1I, -':::5:= pi-tw --RAT-4--X*1=27.).! ,4:4K,:.:ALzi„.' =IA f; ..„-w._ ..-,,,----,1- 1 1,- ...r-z i .,,,p-_, r .:.',443.:----.13=i;:1-1--W----''.-' ,-;:tfti-tAlt--I:':::-,-.--g-,-w-417:k =i :4'.04,--.7-44,;:-?:',- tv.._- f-E4A: -I-16 LI --;:.,----::_rt'...tti--'s,---.;:qk.4*---k.-..f41-=1.5.:::,:::-=11 MVi.:: ,Y4*:-.K.i.;: 7 '-'!'":14:1 6.:‘-t si4 :'.."--Atr-q',:-.:-:.,t ,4:--,V4474- 11 :4' 4, it ;:.11-..P,1-;!kfr'3t'. NSr'":44:::=411*:3” -14 Wi',',11-4,:kit-1,[1!; 1! 7 i' li .';...'''AWil 5i..,..!t7;7._ 1 P A''.: -7 =I -4 41; A-1K3A-iit ..16, ,-;:s..0ir.4"2.1-4-4-1t: I Q AT -1. 4 1. 'r-401.0 Nr-i1111-.,--1-1----:31% .-11; ..;--_:"-_-*4-54-14-7:07 4,' i. 7 i -44---,-7-<1. 1.: i: t 4 4 1 -0. fAtatrif,,,. ,,.1.-.Pa .*''t -':---T; 2 :„..z-:-.-:-.k_.7, -.i-7.A7,::, .:=-T.t._A?;; .,t-7-7--'-!--"'"---ki.-,,,-,.,,,,,z,,,-.•_,--_..,..,„ ..4 1, -.'-'1 --1._ _____A :::-:;,:c.::,c,,,-,--t-,;-- bietree .-:"Tt: it um -.:,.-i.- PgrAF ji ._144a.„ ._.r -It:I.s--W LI 0 U ,-1-..: _Li=. ---1-1= t#7-_.7--7=---4_,- trt.. -----i-,-:. T' t- -7L .0,„, Eilgt,L, L ?..---:'--._..;-':;-_._..:±7 4;--7-4ii.".=-5:X: IliZt '''.1 i; •i F4-",:, iX.1=:;.:=1„:7;1•IF.-.4._.-1:, ..,:-.,,,:_.1.-,,-. -7-1- .6,,iftEl_- ttkf-Stitt%:n4 XigteM-4.-i::?-.:-:----70_ --1::=I- 9:',--7- _--:-;:r1=-17- 4 k 'I F::: 1-.,;,,,;;;;ue,.....:7-_,;;,---,, ,,..-k --_z _,,,...,T. .:1._ :_t_..,..-._2..:: t.:._.!___,-,.:7;:f.7,.:.;:...-._ o' --;,..4-,==-, -..,-,_-:-zr-..:,-. 1.3,-ity-.-:.-1,...--_,.,.:_-.:-.--_,_--.:, '..:-:_-,-,--,-,-.1,:-.:,:;_:,-,-.-2-irti -,-7„'--i`-.--_,.!-==,.7.4?-z .14 ;LI. '“'-,1:f-A !,.'07t.-1.44V-Z-qt:-?":72,*---,,- '-'7:7-1.--mr-a*.t-i,gif:::::::11f.-=-17-:1-71f,'==4:A%-.V:=:1--'.ZT''''.-----7 ;1,----7 =r 4,-- -7, T 2 ::-.=._:;-.;.-3-7a:=';'---' , ',.--i-#'17:-;:=-7tgt:7-4--4:k;.=:''''--- L.:-,,--,-:--. 1:-....74,1=1,-,-&-z,_. ---.:,.A.--!--.1'.--7:4,--1;t- 1,. ---,1- 71 ,..:,:,;.--1,-..,te..,:--Tia;:Nt ---•=2:1511.Y.-tsr. '.-;V-k, ''''''4V1;-'''i=2:-.L--:15 ,:7,7' 'iee---7"- •-.7. .-*,7.4,.-4--: y, --',§i'ln'''=ti.4 ;7 ..7.--,.` -,.1* '?....4,1-::*'':73-4::Art'-'1i7'. ',`-/-k:','• 'r.-----'z'''S 1'3A' ..-.";7-1Vf'-'2-:'. 11--,'' °A.r ril-- ,4,4.::5* '''''---7- 5' 1 i ''4Cr'''-'-' 8 8 _t' INTELLIGENT TRANSPORTATION SYSTEMS COMMUNICATIONS AND NETWORKING SOLUTIONS 909 SE EVERETT MALL WAY #A720 PHONE (425) 436-1133 EVERETT WA 9 820 8 FAX (425) 438-1585 Page 1 of 1 November 7, 2010 Quotation WSQ W2692 1 Attention: Scott Bates City of Tukwila Quotation Controller Cabinets 2010 Design Scott, We are pleased to quote you the following pricing for controller cabinets; Bid item #1: Controller Cabinet Type SP Complete 7 Type Stretch -P controller cabinets wired per City of Tukwila 2010 specifications including: Wired facility with Type SP Enclosure (unfinished aluminum, UL listed) with; 16- position TS2 -2 load -bay, Detection systems including; ((3) TS2 detector Racks wired for (48) channels of detection and (2) Opticom slots, vehicle detection test switch panel and detector panel), Final assembly, auxiliary switch panel, fan and thermostat, power panel, SDLC (6 cable) and PS termination panel, video Detection panel (6 camera) and unused phase links Includes the following plug -in devices: 1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key 1 EDI MMU16LEIP malfunction management unit 1— GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -20TX dual GBIC ports and (2) GBIC- LXSC10 10km GBIC transceivers 3 EDI BIU700 bus interface units 1 EDI PS250 shelf mounted power supply 16 PDC SSS87I /0 cube load switches with I/O indicators 1— PDC SSS87 cube flasher 6 Detrol 205 flash transfer relays 4 EDI ORACLE4e 4- channel rack mount loop amplifiers 19,552.00 unit cost 137,074.00 lump sum THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN Delivery by 12/30/2010 Terms: Net 30 Days FOB Destination 5 'z This quote is good through 2010 1 I f Sincerely, 0( 5 O/ te,,)( I 8 (F%0 9 WESTERN SYSTEMS a 2rJ Vi 4 ')i Li Li 2- 6-1 President I 1 i 13 RIS' SIEMENS �1 telecom -nkf p Garmanah P ;r,•nur �N c t Works http /ww inc.com 89 Transoortation Committee Minutes November 15, 2010 Paae 2 C. Tukwila Urban Center Access (Klickitatl Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase three traffic signal control cabinets from Western Systems in the amount of $64,326.87 for intersections included in the Tukwila Urban Center (TUC) Access Project. The three cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) which provides real -time remote signal and closed circuit television. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the TUC Access Project. These above ground traffic control cabinets will enable ITS control at or near the following areas after project completion: I -5 and Nordstrom Khckitat Drive Doubletree and McDonald's UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. Southcenter Parkway Extension Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase four traffic signal control cabinets from Western Systems in the amount of $85,769.16 for new intersections specified as part of the Southcenter Parkway Extension Project. The four cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) as discussed in Item C above. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the Southcenter Parkway Extension Project. These cabinets will enable ITS control at or near the following areas after project completion (see map in agenda packet for visual locations). South 200 Street E -Line D -Line Segale Drive C UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. E. Ordinance: Westfield Southcenter Mall Development Agreement Staff is seeking Council approval to enter into a development agreement with WEA Southcenter LLC (Westfield Southcenter Mall) regarding the assessment and calculation of traffic impact fees for the Mall. This agreement creates efficiency and predictability by treating the Mall as one unified site rather than separate parcels in this assessment and calculation. The agreement does not vest Westfield to any specific traffic impact fee amount. Highlights of the agreement include. Single unified site versus separate parcels Sets maximum number of trips for site Creates trip bank opportunities and sets the stage for remaining trips Specifications of this agreement are consistent with amendments recently adopted relative to traffic impact fees. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. F. 2010 3 Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2010 3` Quarter Report, and had no questions. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:26p.m. Next meeting: Monday, December 6, 2010 5:00 p.m. Conference Room 1 Chair Approval Mint Ls 6 AM. Reviewed by GL. 90 COUNCIL .,l A SYNOPSIS kW- 4701 A ITEM No. J Meeting Date Prepared by 4 Ma}ar'iyg�vzew 5 u/wzLrevze 1 v o 11/22/10 I BG 111 1 th I 12/06/10 I BG 1 /901 1 I I I ITEM INFORMATION CAS NUMBER: 10-137 1 ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 AGENDA ITEM TITLE Southcenter Parkway Extension Project Purchase of Four Traffic Signal Control Cabinets CATEGORY Discussion Motion 1 J Resolution Ordinance f BtdAward Public Hearing 1 1 Other Mtg Date 11/22/10 Mtg Date 12/06/10 IYltg Date Mtg Date Mtg Date Mtg Date IYItg Date SPONSOR Council Mayor n Adm Svcs Li DCD U Finance 1 Fare J J Legal n P&R 1 1 Police DPW SPONSOR'S This purchase will provide four new traffic control cabinets for the Southcenter Parkway SUMMARY Extension Project. The four cabinets will be provided to the contractor for the Southcenter Parkway Extension intersections at S 200 St, E -line, D -line, and Segale Drive C (see attached map). The quote from Western Systems is from the State procurement contract #03502. REVIEWED BY n COW Mtg. 1 J CA &P Cmte I F &S Cmte Transportation Cmte n Utilities Cmte r Arts Comm. 1 Parks Comm. LI Planning Comm. DATE: 11/15/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIT rhE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $85,769.16 $9,327,000.00 $0.00 Fund Source: 104 ARTERIAL STREET FUND (PAGES 14, 2011 PROPOSED CIP) Comments: MTG. DATE I RECORD OF COUNCIL ACTION 11/22/10 I I 12/06/10 MTG. DATE 1 ATTACHMENTS 11/22/10 1 Informational Memorandum dated 11/08/10 1 Map Western Systems Quote Minutes from the Transportation Committee meeting of 11/15/10 12/06/10 1 I 91 92 o r t City of Tukwila Jim Haggerton, Mayor a INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committe FROM: Public Works Director DATE November 8, 2010 SUBJECT. Southcenter Parkway Extension Project Project 98410437 Purchase Four Traffic Control Cabinets ISSUE Approve purchase of four new traffic control cabinets built to the City of Tukwila's ITS specifications for the Southcenter Parkway Extension Project's new intersections. BACKGROUND This purchase is to supply the Southcenter Parkway Extension Project with the 4 traffic control cabinets that are to be provided by the City. These four new cabinets will be provided to the contractor for the new Southcenter Parkway intersections at S 200 St, E -line, D -line, and Segale Drive C (see attached map). ANALYSIS Western Systems is a listed vendor on the Washington State procurement contract #03502 for the traffic signal cabinets and the sole source vendor for Eagle M -50 signal controllers. Purchase Order PWM51444 in the amount of $85,769.16 to Western Systems is for the acquisition of four new ITS traffic control cabinets. All four are budgeted in the Southcenter Parkway Extension Project's 104 Fund. BUDGET AND BID SUMMARY EACH TOTAL Southcenter Parkway Extension $21,442.29 $85,769.16 RECOMMENDATION The Council is being asked to approve the purchase of four ITS traffic control cabinets from Western Systems of Everett, Washington in the amount of $85,769 16 and consider this item at the November 22, 2010 Committee of the Whole and subsequent December 6, 2010 Regular Meetings Attachment: Map Western Systems Quote W 1PW Eng \PROJECTS\A- RW RS Projects \98410437 Southcenter Pky Project \Info Memo SC Pkwy Ext 4 ITS Cabinets 11 -10 doc 9 3 y EXTENS Ti--,-;:':',...--,=.-z-,---4st p KW •.-:_i.,',:„.:-. _.z.-7-.7.---_-_-_:--w-1----_ ,...„-_,I.,..,...., __,,f..= 7:kl P .4.--1,7 ---7-------1. ENTER 4. .--14-m ,,,,,,,,,*11 -1-. ,:--=-3.-,4 _,,.----01,--L.41,--,---:-.--4-17%--,_-.,-.7,5.,,s-2,14-13,,..--: ,..1.---..-0..c... H C %-,—.4 !q,-,:--•:::=...,.,i--,-7_,-..,-: :At ilit '-'',:----7-7 _.-T---.--- :W17-7: -=,-;.----:;-=--'1U-r --=7 .f.:14-.....,_-1-77---,--'es_;;kr4-----Affit_ U T v.;,_ =',-.-,.,,-.,,,.-if:-• &--...,,k-N.,,,,,+:--, SO ......r ::=,-„..„-_,•,-.-i_-5,------,_ =..-..„..._„:.--_-*-_,„,..-41,_ .,.,_.-.4.,---,----. yidvf.,,,,,,,,,---,‘,.•----..-,,,,,:i-i..-,..„.,.-_,....0-,-,-.:*: ---,-,-,:-.1.„.„;:::,--__ .--------.---RKF---n‘-'-.T41: tv---fm="-r• 1U12--T4---,-„" iti si.::'`.!;,?• -4..;'--"•-•,:::,,,,...1-',.-.-.:-.-•,--,:tg-4-;*-444 -,-------"=---74:1:itTx-N:1%&71[4111tIf-,t-! „--172itiht-i 0 ..,71. A.-;;;Tc.-.,;..,:,t".--.:1-7..-N:•-•:-.-4:_:;-4r.rv,-4;:..;7c1-1-:;;;47.-----c:-:-.----"1-1,1?W. -,,f-71- rq-----: '••-.54--,'•'-''..-..4„.12-E.C"-:..14---737-4:ftr.--. "%r 44-.: ii --:-.:42,..L '-.'"±.:'=-;.'1.;;--,--,1.•";;;.-.-..i.,11.1Silii:.°47Z, 43 _44t--•-=--*'.....•.;_-.hf-_---;-*-72-,7titi!V741:-a-'-!.--iglt_;, .,...,_---:-*--„,,,L.-',,-..-------:„-,-;7--- -,R* -------;_---c--;:: .,,---47-;-.:= -:-,-*M-=4,--*-4. .-.'4 !,A-'.!..,:_,','--•':"-.1, .11..11,--4111W'rf.:111"C:1 .7-ri-:r4--:;Fi7*. 2-.3..--";:*=:---.1%!.---7- -T-,41z=•• :10:, !:-'1-' ,-"=.;':-.,==1,' ,..4-: ..,--,;.•5.-_-1-:.-7. .,_-:;:Lf.,',:-.ift.t. 7,-74.,4-,'Ne;.-;,447,t-7-...77:7,L7,-;:;,,-'-''' 11 '..-._•=,,..-,!5,-.",,;,:-K--•=- iii--.....--:77-:::- --4f,--,-iL'i.:-.A. _,..---7-r..-• ,.„...,,,..-T:..,-,-T.;..-",,,,z-,-t- :..---.7.10.,`..,qi.;.::-,-- -A•T-Ii_.,,,,,--,..-74;,-.,_.4-2-_'.' 4, .;7.7......isf:i'dt:=:::,-. :,7. i ::.,Z.ii=';'• r&.' ---;'.,--13-i-T-Vf-174-'-vP:--.-"N%-%72:--!*':!.-74 ,i;-,f :-.=4:-!.. --_-:--,„-T-i4i----:-,,,-„:,.;gi 7i:::.:=-,? kA -,.--:...'-Z,,:- ,,11-1,-,..1.--. _,i.7,, 4 1 -j iz::T4C 'r7fir-4-4-1. •;7:414,=='-M:' ,,,,,,,,,----,.:-.1115-f!.:•.t5k-f---' "•i-;=-Sft-3=tRel'itzWin,"4:t-=-;;;1..-.41t- A er- i= .1 I: 'f---414.-"15N-Lit- :4,-,-,:::,,,,t,-;-"4.-c-.7-7,:i.ff•e."1-.!,:a7tritf.":--ik..!"t 1. 4 -10. •=-,u4 '1-:--`7:77:".,. .,-----,.".4..-*.--1". :1'''''...==.:Iv-Lf`-'-i•Z,,-:-..., '..--i.N..-.::,'',:i,q,;:-,it57%12.47,44:kitc llif.PF SI 4 i.::f i'7,v-i.,---z1:7i-4-ft-x.f Ali ..,,,,ii,.,---,.-it7,„..,-,.-k±-•,_.:,),,,t,4.t.,-,-..-:.::-r;--:••.;Liti-,,,,?...,-.-L-_:::•:::-.,-.:•=-:-.--::=.71'ik.-;-:..5,!*-7.•=4,;;:t'.'-'., _-:.*.i.*... .tt., -i) 'f-1, ---.;.--s•-7';':.',--7.7.7-'--TE' :%____.4_,..r.T....ri..g,..„,:,,t....::-:-,;:z„.17-:_..;:.,..i...T.,...-.,,,,,--.---: •,•=,:n.r...r.::._._-.4:-..f-,-,s,•:,-.f.;;....:_.;_,,,„.:•-7,i,Lz•*.."--;17::,,•r„,...::___"_il-s.:..-11tt.-:.. 74 j ”--,,,-,,_,-!,,,;r --.,--.-77,,--...._, -------4-,. :::.1-, ---..Z-4g r ..:f... .Tzi-wL ..,:zp, .`•.".--xs, .--..::,....t.,.:7-L:w .-,-,-E =,.9..,1k.,.z.? ..'-'..----1.--,-isr:-'•-----=‘::'---,--%..;-;=--':::-;=.1:-:--7---,1-..7,- '''''-rd.--..- ',7,-,-2, -5,,...,757,-- .t, 2...,i., ----Am. 4----_...z.,„ -,..ii, t-,..-7.--„,..--.1.-1,,,, .1 ..-,i.. ,,,.....,*z• -;...,.....1.-.,........-.:„. :1-.7. --'5,--- ,-,-,.,.;•q:,:•:=•.:-:- -----•-.---,.-34'ior 7....,--._ ----,-..---1--, ..„-.3,--,'.....-z-----: ---.7.-P------:•7-q `-r:-.••' r.---..."- 7c.,:--''cl=':..- t.,„„..: _.,....k-f•'---;':.'":',e't.,,,,V.X.`-i-::''''',-,tiefc •-t----=7.4-----.;-•,:•-t---zio-- i;-4-Y---f-A--*--,''' ,:,e4 .,:7:---V-,-;."--j. ;,.37.7:',--::-",=.,-.: .7--,,..,,P;,itzti .,,-.E:f Ifx•-• ..7.:_st-•.;:%"t-1--vi,lk--, 1.,,,,,_-:,--2-ts.::::::;Z:77.44 :.V". .......-1,,,,%,1,-;,4.if,,,,,,,,:,„::,:,:-.,-e-4--. z.-..5-y-Ti---1':• _-i-fir- :--...a-7---7..,,;•'!''*S. '71''----'..i-t: '11;T.4-77- "';92-'-'s"--1,,.-,.,"4:"I'-`. ••t- .i.::+r------,f.-=•:--.7-72''''.. .,,r;:,-••,.7•Nt4-t,. ,.:D1..iii...,:;--= ,..'?,--...;',.-:.r..., ,-0,:.2.--.-i',_it-,c_, j-;.-.-!-=LIIIIINIOL..--ti.r.;-,.,•-„,-.141-" --...1-t-.ii :F-747 ,*_,.::i-•)--=--:,.---4.,L7L'LL' •,:a,-.4.,...t.ic--.1.--04==t4F,:t.% L ,,-...-..v, :,.,•:_,,,•E.,,,-;JF-.,,,=%_-1 .-„:,t,=:,,,,,_-,,,„:- •...„.„_,..-7.,..„--,,-7...„,-- ,...-1,-,-%:17-,.....:„..:• :.?,-;.2,--..,.„-_,-...&7„t7-7-..&-,..--..-7-_-24„-_-:-.,1-0-gt.„..._=n,,.._::-____:.", ._::::-.,.,..4.4t=,... :::.,,,,7„,,I.....:t„...,:77_,,>: (3 :..,:-=..t;:;.7.,k-1,-,-..t---r. ,;,t_:,-.- -•...„7:::-.t•Lit.:_:-;.-11-7,-,-,wliS.V.7.1.-1-_:.7f_ft-hi-,,- ---37-_,-...;:,:-,.--,::::,7,,Lz Ail r ,",.7,.,-/-4, i :.:-4..,%.,4-ii..;.1 1 ,,:_‘-,.'.::;.'-•::;-F,- ,r,.-i.--,.-.--51,t;t7:-_--'-.4-1.,::-.7-..,n-q,7c*z.%I., N.:%.---,- .4 ,---,------r.i.,-.= --,-_-,4-.„---,-- ---s----k----i,--,,F----a7.;-='..--,--7,1.--=,: '-..--.f-,-7-.,---.W.1-r-f::-t-t--,-.-:.-.----=:s7z-i---;.,‘ -J---4_'.------,---,--.1--;Is- -----:t--'-'-,--,3:-;;---' ....-i.t---'-' ,,,g_-_-,..1;-----T.:-. „,-....j., ,,-..-2-,--2-,z,-.,_4-:-E-.., ---..2,T--:-.;:-_,.-....--__T___-,- --:-.-1----.--,.:1-,-0„-&-4D _.:.,-:„..:;;.TI -.,;-,t-z-,:si...-:_t„-*-=?:---:-_:-,:-_:_-4.-„,-;,-,--17:1-=---',._-.-.7-4-L-4,7w,..„-,-,1-_-.7:-...,,-7 i,-,-.44:'=i-•':'";:it--. ..._;.!..-:40,,%09` 10) --0,1'"',--t:'-7-4,&;;;:-.---:- IT:.:-:-.r.-•--- ,,..,..-114-fts-W-,,:-;.--ii-t,-,,,--3*-_,...-±im____4_,__I-4.,4_,,::,-L_,.,,,,,,,i..,,,,.„i„._4,p,:r_i-4,..v..,_3_410..:0- -k§.4:Aa-trt-4-1-,,-Ar Eo..0 -M- '----'.---itt.71-Z*7,7-ft%-7,-.:,;.t-,:f.f,',1%---;;7:7-11:2-f:=1::::42:?-7-74,-Ti'Z.--;7:-. 47•--- '-'7, .,,_..,-4;7-,.''----'-:: -i.7-t;'''. --*--,.'-'''7-15:7-:: ,-.1.: ft .+74-7111•77,1-17-4 ---=i2-'5--if-,1,..t"-%.2---='•-1.-. 4_•---- :-•-,1--,- -,-11,c.„7:-..,,,----,--,- IA, ,--f•-•-•,.--- '--1.;,:4„ °.------_-,;•4'1,-,-:-"--:---------..-.2,_-',.'„'„•.:-.-i 7.7-,-;-----'-.%:- 11) 4,k,-•?:'•- 7---PVii4,-;174-,‘-*--4r-.0P-,:-..-,•?'-t-1--"*” 7--7.:.,-L-....,_-=- "-:-.A!4*-4111_14.1.---.T.7-71-in=1-4.: L--.%.7.-P-7.7"- ..,-,-,,,,,--.---`---'i Di ..:::.::=114!"-. C Neiiii--47-41-1P,I7L-T---=ri.-'?-7"..:-.4"A 4) ,..47::i'''.-f77,7j-T41,4-',-Rti'l!4.7::-Irair-T;!•:',7,-44-ilf41A .--...;.1„,-7,,,t,,,rit:•-•5::-, .----7'----:,11,---;-7:-..,---,,,.,t.9.,.; al ------:--=,-.-..i "°2. ---,9077N,..-.1.:__L---, r7e440= *--P.:ft?-3-,:„----J11qz(i.- --=''.--•%-t4stk...-i4--3:2 -----.'"---_-i-,...-,if------.=:.-‘---:-_.g,":.-I- ,7Li'LL-,----;;-.,,,,_.„„,k;5,7 d ----,,,,,,,,,,,,,,,,:„,,...,_,A,z-_,..K4,..--27,-, kg:t.1,-,-.1.--,--4.g.;i_-__I-..:%::-!-,._,,-,-„4--14,.%-• k -,.....,..4:.,1-„,...:..,._;.,,..N..„,_.„,,.,"!".1-._._-„,,f„--,-.,,i_...,L:,_.,.: --b-a+1,-.-..-0----!-----Lz--`,..- l- .-_--.-4:-4.,:y.;';•ictA ,45.41,---EA;;:%.;:iZ4-- ,-f:4 li. ..,.5,-- Se .t ...,:::,;;;;_i__„:_.:..: .;.,,L '..-=..±..5:77.;---_, .,..,:.s..71.i:::..;* 1211,14.-_,=.- ---------7,,e--7,--itttzzif.ft--* Ci ._:„.e71-.7-.-.-:- •;f7-Ic-i------,s-:::-I-A,.„,,,,„"-_-_-----7-: t-4 --i.:=-- -";:-'4--,..----,-::--,-i'.'. --7--, ,..-7,.-----. SCI...,.'1-. 1 77 -.1, :-..-7.4-A; .,-•.1:1%.t-.-.4,.r.fl -..0,,,t,-.;,!..,,'• ',c/ilt.: ,,P,-,-.";tr.'„-Z,',,,--, -2 ..,7...,--:. L L.... -:----;-.:.::-Z.--- r- :;:_l, ._.,,,...-:-fr?k:,..,!.--f,".•'-':'--4-7: :f'.: •::',.7:'-1t.'-,y,.-„P '.-'.':.-1. i7.i.......--,7-'-:----%irt-i- ...7.,_-_.,:.:..;;,;ii=3;5-.7t11.t1.;=:::.---,?: .,..„4...,";„:-_,'±,.:,:"--..„..i.::,-,,.,-...7:-:.,:a:.'5:.;Vt_.,-:4,k' .17 :-_--i-S-.'-.;:i:::-„,?:::-:: --a-___-:. :,-.,;.4st-:.2,-;-.'...-4:::::-,•;._::% -:..T-.4,-,-. Ti i:7:V:"-=::;..:.t''-,::--"--::'.- ,-..-S-.::-:•'".47.:1:47:.f.--ki-:,.:.'r '..77--i-:.g.;:.._''f----'=2---:-:-,-.1-47at,-.::•.-:;-" -;77.-;.,-• .7-i ,;},::$13.-:Tit4:4--'277:==if,-:-.!,:,--.FE:i-g:::.t.:::--4,-41-0,-.4 .N;, 4?7,,. !--t.:2:-17f.-....,:::::„'--:,,;:-7--t2,,,..7=:-=,-,:;--,---- ,...ia--...:.,,-. -,:.,4,., ----._T-7--,t, i 7:,_2 ,L.:7=7-'•Z•--;-f*“..-=r77-7.;=%:1'4.:VV.* --'-:-.=.!-,--'3-t."47.•0''‘.-nr-IP.,,f.-4--S-4:41-51:1".t'..t*I7..„ -.,?:,.1-,:--:sr-Z.E.4=j-i17-:'{.-' .7-' ---c----.3'''-c-f-4:, -,-,-,!;-,,,f;.-:------.-::-..,-.:1.-",--_, --,',„._..-4,7,t-tz..: :=7'-'---7-.'.-k,- `7:-'-'-'71'''''-f-:;,,,5q:-n-,-;-A .-•-''''''''..__-,--*IT, ,.,.--.!-J• 1---"_-7:._---±--;-7I';:,:==._.-.iN71-k-,-- ..7-_---,'21„:`,X?,-fit.zin-„:tIc; t-4-:"r....,.--,t--z---•-•;::-.-_;Z:;-1:7----:,,.c..,-,--.. r -7'-t----:---j. r '':7•3:---77i----: •-::-f----= -----i-g-''-::•-ii•-,7---1-'---- i,..,.. ---14.1-,,,..A.3-;-.2. --,k.-x4.::,,,•;.,;.,,,,,,".•.,,,_:-•-•,.„.,,.,„- --,-..1.7-:',...-7::-= .:...--,.-',4•4.--3,-- 14-,..-:12-,:-.1-•11.'------=-=_Ir.F.,.:r----..---'="--,...---:'• --.4.--.11i;•-•-."------ii-.--,,-*'----43"--7-7. -,..it-..,:-).2•=_,1?..,:•'P..-.'V2.-L7-f--,i„...,---i.e...B ..,i..7-,-, ..;,ipt: 2,..1,-.?-7:,7-.'.4'4=-`,..r., :23,2; ;-...---7:74.-;'Ift-..,4_ .114:,..,-.'45--,-. g-,.i?.,,-Zk L'7:':--'7,:r-F-Ti, t.;,....=1-;..'; ;'7.4-41`4:2.1--' -7; =1-- ,_...i..,:ii.75=:-5,1z-,-,t:..";:,&-.7.--,*. ,,,:y,.,:_-41-1.1;i_-ii:',IFiv:1,,,- ..y .-..--z-2,.---,;,:, -'7 ft:7''',ft7.E'VP'i":"t'1715-4-P'''12-- ",-1-747.2?..-T;_. 77-77-."t. ,.„,--,,,,,k ',-..:-7';',t7,•'i- j;.`;',-_-:•?4,'-.-1-Z-_-.4C.--.1__-:!:!7-;-- -riit-l--_•,T*. 4,_-_,,,..:•---7.„,...,"''.:ik..-..-1' ...._4_,.a=,..-i..--:=1.-:-...--, 7,--,-. -.,447-t---5--•=-L.7;.i.':-:;%.-_:-J04,--;-,..3.7.r.:, ,,,,.-4-4--tr,,Its-----7-i±-77,.117•:.-r.;410:-.-----=‘, ----tr,:T'11-: 7t;•=.=.7--.--••---4-;1:;F:-''''' ..-!:::.,-4--4-If .--?lw.,-,;:;42-.-.--,,,-p-:::--t--:-,,:-,:%A_:-..-... ,„41,-..: .,,-;....,,,t.,*:. ,,__,..06-,,le:•:,,;,--•.,; 4.:::-...-7-;-14- -.*.s....s..----,---,4..,-,-. ri?.".,"-'f'----7 %,..,:.'";:.-1....-'4.-,... =•-17;-;-tr.''''.--.''). ---;-::±',1':' '-%ini:''' Zit 1111LH-'71.1„.61-:-A4-'7;?4,.,, -„,7,-.2111, -...„.■';?g,.,..._,a,_,:^".7%,4;..„ -7.: ,,1:47.,=,!•,:7'.-, -.7-:3..f?"34..,-,,..,,,:-.1.. ;F.:, :...ir,.:. ':'-:-T.'-'1- -`--,L 7-4' rii•-_,7_1_---J F.-.-i-f-- ':::.•rtr.-a::,..--:.-4,7.-W-"'-----.517.--=. ,t_-.1,-,,i„5,...z.,„ ,_,..„-..,•far,:12-4:;-7.,,,c-„:47-.,....,f.'.. -,-7.-,,,--,4:,kr,t5,:;5--711.4 :•'="'---t--I-,-- 9 4 Pill C3T INTELLIGENT TRANSPORTATION SYSTEMS COMMUNICATIONS AND NETWORKING SOLUTIONS 909 SE EVERETT MALL WAY /fA1 20 PHONE (425) 438 1 133 EVERET y WF>.9S_2.gq_.._.._._ FAX (425) 438-1 585 Page 1 of 1 November 7, 2010 Quotation.# WSQ W2692 Attention: Scott Bates City of Tukwila Quotation Controller Cabinets 2010 Design Scott, We are pleased to quote you the following pricing for controller cabinets; Bid Item #1: Controller Cabinet Type SP Complete 7 Type Stretch -P controller cabinets wired per City of Tukwila 2010 specifications including: Wired facility with Type SP Enclosure (unfinished aluminum, UL listed) with, 16- position TS2 -2 load -bay, Detection systems including; ((3) TS2 detector Racks wired for (48) channels of detection and (2) Opticom slots, vehicle detection test switch panel and detector panel), Final assembly, auxiliary switch panel, fan and thermostat, power panel, SDLC (6 cable) and PS termination panel, video Detection panel (6 camera) and unused phase links Includes the following plug -in devices: 1 SIEMENS EPAC3168M52 controller with SEPAC 3.33seD NTCIP software, data key module and 2M data key 1 EDI MMUI6LEIP malfunction management unit 1 GarrettCom 6K16V ethernet switch with 6KP8V -RJ45 TP module, GBPMV -2OTX dual GBIC ports and (2) GBIC- LXSC10 10km GBIC transceivers 3 EDI BIU700 bus interface units 1 EDI PS250 shelf mounted power supply 16 PDC SSS87I /O cube load switches with I/O indicators 1— PDC SSS87 cube flasher 6 Detrol 205 flash transfer relays 4 EDI ORACLE4e 4- channel rack mount loop amplifiers 1 9.552.00 unit cost 137,074.00 lump sum THIS QUOTATION INCLUDES ONLY THE ITEMS LISTED HEREIN Delivery by 12/3012010 Terms: Net 30 Days ttk c.c.: FOB Destination 1 q 5 e This quote is good through 2010. I Sincerely, j 4 -\`}C, l (<�G i WESTERN SYSTEMS okze W i i\ --l2 _"2—,`A President I rrnrs SIEMENS of 'PJha. 6)SENsYs Carmanah �dOpcelecom -nkr .ul'i.I' wor s http: /vrww.westernsystems- inc.com 95 Transportation Committee Minutes November 75. 2070 Paoe 2 C. Tukwila Urban Center Access (Klickitat) Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase three traffic signal control cabinets from Western Systems in the amount of $64,326.87 for intersections included in the Tukwila Urban Center (TUC) Access Project. The three cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) which provides real -time remote signal and closed circuit television. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the TUC Access Project. These above ground traffic control cabinets will enable ITS control at or near the following areas after project completion: I -5 and Nordstrom Klickitat Drive Doubletree and McDonald's UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. Southcenter Parkway Extension Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase four traffic signal control cabinets from Western Systems in the amount of $85,769.16 for new intersections specified as part of the Southcenter Parkway Extension Project. The four cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) as discussed in Item C above. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the Southcenter Parkway Extension Project. These cabinets will enable ITS control at or near the following areas after project completion (see map in agenda packet for visual locations)• South 200 Street E -Line D -Line Segale Drive C UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. E. Ordinance: Westfield Southcenter Mall Development Areeement Staff is seeking Council approval to enter into a development agreement with WEA Southcenter LLC (Westfield Southcenter Mall) regarding the assessment and calculation of traffic impact fees for the Mall. This agreement creates efficiency and predictability by treating the Mall as one unified site rather than separate parcels in this assessment and calculation. The agreement does not vest Westfield to any specific traffic impact fee amount. Highlights of the agreement include: Single unified site versus separate parcels Sets maximum number of trips for site Creates trip bank opportunities and sets the stage for remaining trips Specifications of this agreement are consistent with amendments recently adopted relative to traffic impact fees. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. F. 2010 3 Ouarter Renorts The Committee reviewed the status of program goals as outlined in the 2010 3rd Quarter Report, and had no questions. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:26 p.m. Next meeting: Monday, December 6, 2010 5:00 p.m. Conference Room 1 _Committee Chair Approval M int -s b AM. Reviewed by GL. 96 COUNCIL AGENDA SYNOPSIS t oti ILA BG r �'Y,4s Initials ITEM No. O 4 w y 1 Meeting Date 1 Prepared by t i Mgy '�Rvzez I unczl review �a 3,� 11/22/10 1 I t w'e -.4 ,A 1 11/22/10 1 BG I J 1Ct11 1 908 I 1 ITEM INFORMATION CAS NUMBER. 10-138 1 ORIGINALAGENDADAI'I: NOVEMBER 22, 2010 AGENDA ITEM TI'T'LE Accept Washington State's Salmon Recovery Funding Board (SRFB) grant for Duwamish Gardens CATEGORY Discussion Motion 1 'Resolution 1 1 Ordinance 1 1 Bid Award 1 Public Hearing 1 1 Other Mtg Date 11/22/10 Mtg Date 11/22/10 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date 1 SPONSOR U Council Mayor Adm Svcs f l DCD 1 1 Finance n Fire U Legal 1 1 P&R Police NV SPONSOR'S A grant has been awarded to the Duwamish Gardens Project by Washington State SUMMARY Recreation and Conservation Office's Salmon Recovery Funding Board. The City acquired the Duwamish Gardens site in 2008 for future restoration as a salmon habitat site. SRFB has awarded this project $197,299.00 for design funding. Additional grant funding of $52,929.34 has been accepted from the King Conservation District. Council is being asked to accept the grant from SRFB. REVIEWED BY 0 COW Mtg n CA &P Cmte U F &S Cmte U Transportation Cmte Utilities Cmte U Arts Comm. 1 1 Parks Comm. U Planning Cornm. DATE: 11/09/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMIi unanimous Approval; Forward to Committee of the Whole Special COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 301 PARKS (PG. 69, PROPOSED 2011 CIP) Comments: l MTG. DATE RECORD OF COUNCIL ACTION 11/22/10 11/22/10 MTG. DATE ATTACHMENTS 11/22/10 Informational Memorandum dated 11/02/10 Duwamish Gardens CIP page 69, Proposed 2011 CIP Salmon Project Agreement for grant funding North Wind's Weir Intertidal Restoration Project Article Minutes from the Utilities Committee meeting of 11/09/10 11/22/10 J/ 98 W 114 fly .J cam:: y a Jim Haggerton, Mayor 9 O6 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee I FROM: Public Works Director DATE November 2, 2010 SUBJECT Duwamish Gardens Project No. 06 -DRO2 Grant Acceptance Washington State SRFB ISSUE Authorize the Mayor to sign a grant agreement with the State of Washington Salmon Recovery Funding Board (SRFB). BACKGROUND The City acquired the Duwamish Gardens site in 2008 for restoration as a salmon habitat site. Staff applied for design funding through the King Conservation District (KCD) and the Salmon Recovery Funding Board (SRFB). The KCD awarded this project $52,929.34 and the grant was accepted by Council on October 18, 2010 The SRFB has now awarded this project $197,299.00 and a grant agreement is ready for City approval. The SRFB sent a grant agreement to the City October 28, 2010 and requested that the City return a signed agreement to them by November 15, 2010. Staff discussed the City's approval process with the SRFB and was notified that the State's Office of Financial Management is mandating that all contracts be obligated by November 30, 2010 or funding could be reallocated ANALYSIS The design costs for this project are estimated to be $275,000 00 Design funding is anticipated to be budgeted from KCD with $52,929.34, SRFB with $197,299.00, and City revenue of $24,771 66 Design of the Duwamish Gardens project will include many challenges and is expected to be similar in nature to the work King County recently completed at the North Wind's Weir Intertidal Restoration Project located just down stream of this site We have attached an informative article on the North Wind's project. Duwamish Gardens design will include coordination with adjacent property owners, utilities, and Sound Transit, evaluating design alternatives, developing an artifact recovery plan, further testing for site contaminants, obtaining all required permits, and developing a design that is beneficial to salmon recovery while minimizing future maintenance needs RECOMMENDATION The Council is being asked to approve a grant agreement with the SRFB and alter the typical approval process by considering this item at the November 22, 2010 Committee of the Whole and the subsequent Special Meeting that same night. Attachments: CIP Sheet Duwamish Gardens (2011 Proposed) RCO Salmon Project Agreement North Wind's Weir Intertidal Restoration Project Article W 1PW Eng1PROJECTS\A- DR Projects106 -DRO2 (Duwamish Gardens)\Grantsllnfo Memo Grant Acceptance doc 9 9 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Duwamish Gardens Project No. 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. JUSTIFICATION: This project is included in the WRIA 9 Salmon Recovery Plans efforts to acquire and restore 20 -acres within the Duwamish estuary. STATUS: Property acquired in 2008. Design phase anticipated to begin in 2011 MAINT. IMPACT: Once site is restored, approximately 100 staff hours per year. uesign tunding from State salmon Kecovery hoard (SK -b) li, King Conservation COMMENT: District (KCD), and Puget Sound Acquistiona and Restoration. Acquisition grants included SRFB, WRIA 9 KCD, KC Conservation Futures. WA State Aauatic Lands and WA State Earmark. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 128 12 275 415 Land (R/W) 1,979 14 1,993 Const. Mgmt. 10 200 180 390 Construction 6 70 1,000 900 1,976 TOTAL EXPENSES 2,113 106 275 0 1,200 1,080 0 0 0 4,774 FUND SOURCES Awarded Grant 1,617 471 250 2,338 Proposed Grant 1,200 1,080 2,280 Mitigation Actual 0 Mitigation Expected 0 REET 1 (1st Qtr Percent) 496 (365) 25 0 0 0 0 0 0 156 TOTAL SOURCES 2,113 106 275 0 1,200 1,080 0 0 0 4,774 Project Location s N oo� °ry Immoomm es �,I�� �e tees- Y Boe s 4 u S, A m y 1114t: e t o A 0 k t 1 61\ v N I I >1 2 S '9 1 1 P m6 III W 0000 0 5,2: -I! Im es t' tee -1,” GIs _1 ,_.s t 1 0 9)11 2016 Capital Improvement Program 69 WASHINGTON STATE Recreation and Conservation Office Salmon Project Agreement Salmon Funding Accounts Project Sponsor: Tukwila City of Project Number: 10 -1605P Project Title: Duwamish Gardens Estuarine Rehabilitation Design Approval Date: 10/7/2010 A. PARTIES OF THE AGREEMENT This project grant agreement (agreement) is entered into between the State of Washington by and through the Salmon Recovery Funding Board (SRFB), P O Box 40917, Olympia, Washington 98504 -0917 and City of Tukwila (sponsor), 6200 Southcenter Blvd, Tukwila, WA 98188 and shall be binding on the agents and all persons acting by or through the parties. B. PURPOSE OF AGREEMENT This agreement sets out the terms and conditions by which a grant is made from the Salmon Funding Accounts of the State of Washington. The grant is administered by the Recreation and Conservation Office (RCO) to the sponsor for the project named above. C. DESCRIPTION OF PROJECT The subject project is described on the attached project summary D. PERIOD OF PERFORMANCE The project reimbursement period shall begin on October 7, 2010 and end on June 15, 2012. No expenditure made before or after this period is eligible for reimbursement unless incorporated by written amendment into this agreement or specifically provided for by funding board /office policy Requests for time extensions are to be made at least 60 days before the agreement end date. If a request for a time extension is not made at least 60 days before the agreement end date, the request may be denied If the request is made after the agreement end date, the time extension will be denied. E. ON -GOING OBLIGATION The Project Sponsor's on -going obligation for the project shall be the same as the Period of Performance period identified in Section D F. PROJECT FUNDING The total grant award provided by the funding board /office for this project shall not exceed $197,299 00 The funding board /office shall not pay any amount beyond that approved for funding of the project. The sponsor shall be responsible for all total project costs that exceed this amount. The contribution by the sponsor toward work on this project at a minimum shall be as indicated below Percentage Dollar Amount SRFB Salmon Federal Projects 66.16% $165,544 00 SRFB Puget Sound Acq. Restoration 12.69% $31,755 00 Project Sponsor 21 15% $52,929 00 Total Project Cost 100 00% $250,228 00 G. RIGHTS AND OBLIGATIONS All rights and obligations of the parties to this agreement are subject to this agreement and its attachments, as now existing or hereafter amended, including the sponsor's application, project summary, eligible scope activities, and project milestones, all of which are incorporated herein. Except as provided herein, no amendment/deletions of any of the terms or conditions of this agreement will be effective unless provided in writing. All such amendment/deletions except those concerning the period of performance, must be signed by both parties. Period of performance extensions need only be signed by RCO's director or designee. The sponsor has read, fully understands, and agrees to be bound by all terms and conditions as set forth in these documents. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 1 of 14 PR OJAG R. R PT 101 H. COMPLIANCE WITH APPLICABLE STATUTES, RULES, AND RCFB -SRFB POLICIES This agreement is governed by and the sponsor shall comply with, all applicable state and federal laws and regulations, including Chapter 77.85 RCW, Chapter 420 WAC, and published agency policies, which are incorporated herein by this reference as if fully set forth. I. SPECIAL CONDITIONS For a final design and permitting grant, the project must following the following criteria, per SRFB Policy Manual #18, Appendix D Final Project Design The final design process must address and resolve all substantial issues that may have been raised in the permitting and stakeholder review process, so that all stakeholders agree on the final plans. As with the preliminary design work, preparation of the final design must be done under the supervision of a licensed professional engineer. (For certain projects, where liability concerns are minimal, a licensed professional engineer may not be required. Consult RCO staff if you are NOT planning to use a licensed professional engineer Final design tasks include the following: 1. Revision of preliminary design drawings 2. Preparation of additional detailed drawings as needed to clarify the design of specific work items 3 Preparation of technical specifications to fully describe each part of the work 4 Preparation of a final construction cost estimate 5. Preparation of contract bidding documents and general contract conditions Final project design concludes with a comprehensive and detailed set of project drawings, technical specifications, and contract documents (if the project is to be advertised for contractor bidding) An "engineer's estimate" of construction cost must also be prepared by the designer, for comparison with estimates provided by general contractors (bids). J. FEDERAL FUND INFORMATION A portion or all of the funds for this project are provided through a federal funding source. Funds provided from the US Dept of Commerce must be reported under CFDA #11 438 Salmon Restoration and Award Number NA1 0NMF4380435 for federal fiscal year 2010. If the sponsor's total federal expenditures are $500,000.00 or more during the sponsor's fiscal -year, the sponsor is required to have a federal single audit conducted for that year in compliance with Office of Management and Budget CircularA -133. A copy of the final audit report must be provided to RCO within nine months of the end of the sponsor' s fiscal year, unless a longer period is agreed to in advance by the cognizant or oversight agency. Failure to provide required A -133 audits will lead to a suspension of payments and may lead to a suspension of RCO agreements. K. PROJECT AGREEMENT REPRESENTATIVE All written communications sent to the sponsor under this agreement will be addressed and delivered to: Project Contact SRFB Name: Ryan Larson Recreation and Conservation Office Title: Sr Surface Water Mgt. Eng. Natural Resources Building Address. 6300 Southcenter Blvd PO Box 40917 Tukwila, WA 98188 -2544 Olympia, Washington 98504 -0917 These addresses shall be effective until receipt by one party from the other of a written notice of any change. L. ENTIRE AGREEMENT This agreement, with all amendments and attachments, constitutes the entire agreement of the parties. No other understandings, oral or otherwise, regarding this agreement shall exist or bind any of the parties. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 2 of 14 fOG2AGR.RPT M. EFFECTIVE DATE This agreement, for project 10- 1605P, shall be effective on signing by all parties. Reimbursements for eligible and allowable costs incurred prior to the effective date and those costs incurred within the period of performance are allowed only when this agreement is signed by all parties and an original is received by RCO. The period of performance is identified in section D The signators listed below represent and warrant their authority to bind the parties to this agreement. City of Tukwila By: Date: Name: (printed) Title: State of Washington On behalf of the Salmon Recovery Funding Board (SRFB) By: Date: Kaleen Cottingham Director, Recreation and Conservation Office Pre approved as to form: By: /s/ Date: April 1, 2009 Assistant Attorney General Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 3 of 14 PROJAGR.RPT 103 WASHINGTON STATE Recreation and Conservation Office Standard Terms and Conditions of the Project Agreement Project Sponsor: Tukwila City of Project Number: 10 -1605P Project Title: Duwamish Gardens Estuarine Rehabilitation Design Approval Date: 10/7/2010 SECTION 1. CITATIONS, HEADINGS AND DEFINITIONS A. Any citations referencing specific documents refer to the current version at the date of project agreement and /or any revisions in the future. B. Headings used in this agreement are for reference purposes only and shall not be considered a substantive part of this agreement. C Definitions. As used throughout this agreement, the following terms shall have the meaning set forth below acquisition The gaining of rights of ownership by purchase, negotiation, or other means, of fee or less than fee interests in real property. agreement The accord accepted by all parties to the present transaction; this agreement, any supplemental agreements, any amendments to this agreement and any intergovernmental agreements. applicant Any agency or organization that meets the qualifying standards, including deadlines, for submission of an application soliciting a grant of funds from the funding board. application The forms and support documents approved by the funding board or its director for use by applicants in soliciting project funds administered by RCO asset Equipment purchased by the sponsor or acquired or transferred to the sponsor for the purpose of this agreement. This definition is restricted to non -fixed assets, including but not limited to vehicles, computers or machinery cognizant or oversight agency Federal agency responsible for ensuring compliance with federal audit requirements. contractor Shall mean one not in the employment of the sponsor who is performing all or part of the eligible activities for this project under a separate agreement with the sponsor The term "contractor" and "contractors" means contractor(s) in any tier. corporate sponsor Any corporate form of business, including nonprofit organizations, under RCW 23, 23B and 24 development/renovation Construction of or improvement of site or site facilities. director The chief executive officer of the Recreation and Conservation Office or that person's designee. funding board The board that authorized the funds in this agreement, either the Recreation and Conservation Funding Board (RCFB) created under chapter 79A.25.110 RCW, or the Salmon Recovery Funding Board (SRFB) created under chapter 77.85.110 RCW landowner agreement A landowner agreement is required between a sponsor and landowner for projects located on land not owned, or otherwise controlled, by the sponsor milestone An important event with a defined deadline for an activity related to implementation of a funded project. period of performance The time period specified in the agreement, under Section D, period of performance. post evaluation summary One of the documents used to summarize and describe the actions undertaken in the agreement. project The undertaking that is the subject of this agreement and that is, or may be, funded in whole or in part with funds administered by RCO on behalf of the funding board. RCO Recreation and Conservation Office The state office that provides administrative support to the Recreation and Conservation Funding Board and Salmon Recovery Funding Board. RCO includes the director and staff, created by Chapters 79A.25 110 and 79A.25.150 RCW and charged with administering this agreement by Chapters 77.85.110 and 79A.25.240 RCW reimbursement Payment of eligible and allowable costs that have already been paid by the sponsor per the terms of the agreement. restoration /enhancement Bringing a site back to its original function as part of a natural ecosystem or improving the ecological functionality of a site. scope items Components defined as part of the scope of work, see Section 26 B. sponsor The eligible applicant who has been awarded a grant of funds and is bound by this executed agreement; includes its officers, employees, agents and successors. SECTION 2. PERFORMANCE BY THE SPONSOR The sponsor shall undertake the project as described in this agreement, post evaluation summary, the sponsor's application, and in accordance with the sponsor's proposed scope described in the application or documents submitted with the application, all as finally approved by the funding board. All submitted documents are incorporated by this reference as if fully set forth herein. The Order of Precedence is covered in Section 34. Timely completion of the project is important. Failure to meet critical milestones or complete the project, as set out in this agreement, is a material breach of the agreement. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 4 of 14 1Pt41AGR.RPT SECTION 3. ASSIGNMENT Neither this agreement, nor any claim arising under this agreement, shall be transferred or assigned by the sponsor without prior written consent of the funding board. SECTION 4. RESPONSIBILITY FOR PROJECT While the funding board undertakes to assist the sponsor with the project by providing a grant pursuant to this agreement, the project itself remains the sole responsibility of the sponsor The funding board undertakes no responsibilities to the sponsor, or to any third party, other than as is expressly set out in this agreement. The responsibility for the implementation of the project, is solely that of the sponsor, as is the responsibility for any claim or suit of any nature by any third party related in any way to the project. SECTION 5. INDEMNIFICATION To the fullest extent permitted by the law, the sponsor expressly agrees to and shall indemnify, defend and hold harmless the State and its agencies, officials, agents and employees from and against all claims, actions, costs, damages, or expenses of any nature arising out of or incident to the sponsor's or any contractor's performance or failure to perform the agreement. Sponsor's obligation to indemnify, defend and hold harmless also includes any claim by sponsor's agents, employees, representatives or any contractor or its employees. Sponsor's obligation to defend includes payment of any costs or attorneys' fees. Sponsor's obligation shall not include such claims that may be caused by the sole negligence of RCO, its officials, agents, and employees. If the claims or damages are caused by or result from the concurrent negligence of (a) RCO, its agents or employees and (b) the sponsor, its contractors, agents, or employees, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the sponsor or its contractors, agents, or employees. The sponsor expressly agrees to waive his /her immunity under Title 51 RCW to the extent required to indemnify, defend, and hold harmless the State and its agencies, officials, agents or employees. SECTION 6. INDEPENDENT CAPACITY OF THE SPONSOR The sponsor and its employees or agents performing under this agreement are not officers, employees or agents of the funding board or RCO. The sponsor will not hold itself out as nor claim to be an officer, employee or agent of RCO, a funding board or of the state of Washington, nor will the sponsor make any claim of right, privilege or benefit which would accrue to an employee under Chapters 41 06 or 28B RCW The sponsor is responsible for withholding and /or paying employment taxes, insurance, or deductions of any kind required by federal, state, and /or local laws. SECTION 7. CONFLICT OF INTEREST Notwithstanding any determination by the Executive Ethics Board or other tribunal, RCO may, in its sole discretion, by written notice to the sponsor terminate this agreement if it is found after due notice and examination by RCO that there is a violation of the Ethics in Public Service Act, Chapter 42.52 RCW; or any similar statute involving the sponsor in the procurement of, or performance under, this agreement. In the event this agreement is terminated as provided above, RCO shall be entitled to pursue the same remedies against the sponsor as it could pursue in the event of a breach of the agreement by the sponsor The rights and remedies of RCO provided for in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law SECTION 8. ACKNOWLEDGMENT AND SIGNS A. Publications. The sponsor shall include language which acknowledges the funding contribution of the applicable grant program to this project in any release or other publication developed or modified for, or referring to, the project. B. Signs. The sponsor also shall post signs or other appropriate media at project entrances and other locations on the project which acknowledge the applicable grant program's funding contribution, unless exempted in funding board policy or waived by the director C Ceremonies. The sponsor shall notify RCO no later than two weeks before a dedication ceremony for this project. The sponsor shall verbally acknowledge the applicable grant program's funding contribution at all dedication ceremonies. D. Federally Funded Projects. When issuing statements, press releases, requests for proposals, bid solicitations, and other documents describing a project funded in whole or in part with federal money provided for in this grant, sponsors shall clearly state: 1 The percentage of the total costs of the project that is financed with federal money; 2. The dollar amount of federal funds for the project; and 3. The percentage and dollar amount of the total costs of the project that is financed by nongovernmental sources Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 5 of 14 PROJAGR.RPT 1 05 SECTION 9. COMPLIANCE WITH APPLICABLE LAW The sponsor will implement the agreement in accordance with applicable federal, state, and local laws, regulations and RCO and funding board policies. The sponsor shall comply with, and RCO is not responsible for determining compliance with, any and all applicable federal, state, and local laws, regulations, and /or policies, including, but not limited to: State Environmental Policy Act; Industrial Insurance Coverage; Architectural Barriers Act; permits (shoreline, Hydraulics Project Approval, demolition); land use regulations (critical areas ordinances, Growth Management Act), federal and state safety and health regulations (Occupational Safety and Health Administration/Washington Industrial Safety and Health Act); and Buy American Act. Endangered Species For habitat restoration projects funded in part or whole with federal funds administered by the SRFB the sponsor shall not commence with clearing of riparian trees or in -water work unless either the sponsor has complied with 50 CFR 223.203 (b)(8), limit 8 or until an Endangered Species Act consultation is finalized in writing by the National Oceanic and Atmospheric Administration. Violation of this requirement may be grounds for terminating this project agreement. This section shall not be the basis for any enforcement responsibility by RCO. Nondiscrimination Laws The sponsor shall comply with all applicable federal, state, and local nondiscrimination laws and /or policies, including but not limited to. the Americans with Disabilities Act; Civil Rights Act; and the Age Discrimination Act. In the event of the sponsor's noncompliance or refusal to comply with any nondiscrimination law or policy, the agreement may be rescinded, cancelled, or terminated in whole or in part, and the sponsor may be declared ineligible for further grant awards from the funding board. The sponsor is responsible for any and all costs or liability arising from the sponsor's failure to so comply with applicable law. Prevailing Wage The sponsor agrees to pay the prevailing rate of wage to all workers, laborers, or mechanics employed in the performance of any part of this contract when required by state law to do so, and to comply with the provisions of the Davis -Bacon Act, other federal laws and Chapter 39 12 RCW, as amended, and the rules and regulations of the Department of Labor and Industries. Restrictions on Grant Use No part of any funds provided under this grant shall be used, other than for normal and recognized executive legislative relationships, for publicity or propaganda purposes, or for the preparation, distribution, or use of any kit, pamphlet, booklet, publication, radio, television, or video presentation designed to support or defeat legislation pending before the U S. Congress or any state legislature. No part of any funds provided under this grant shall be used to pay the salary or expenses of any sponsor, or agent acting for such sponsor, related to any activity designed to influence legislation or appropriations pending before the U S. Congress or any state legislature SECTION 10. ARCHAEOLOGICAL AND CULTURAL RESOURCES The real property acquired, developed, renovated, or restored through this grant is subject to Governor's Executive Order (EO) 05 -05 or compliance with Section 106 of the National Historic Preservation Act concerning the review, analysis, and consultation with the Washington State Department of Archaeology and Historic Preservation and affected Tribes for archaeological and cultural resources. The funding board requires documented compliance with EO 05 -05 or Section 106 of the National Historic Preservation Act, whichever is applicable to the project. In the event that a federal agency declines to consult, the sponsor shall comply with EO 05 -05 The sponsor must comply with EO 05 -05 or the National Historic Preservation Act before initiating ground disturbing activity RCO will issue a notice to proceed (if applicable) when appropriate documentation has been received. RCO will not reimburse for construction related activity until the sponsor demonstrates compliance. In the event that archaeological or historic materials are discovered during project activities, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification must be provided to the following: concerned Tribes' cultural staff and cultural committees, RCO, and the State Department of Archaeology and Historic Preservation. In the event that human remains are discovered during project activity, work in the location of discovery and immediate vicinity must stop instantly, the area must be secured, and notification provided to the concerned Tribe's cultural staff and cultural committee, RCO, State Department of Archaeology, the coroner and local law enforcement in the most expeditious manner possible according to RCW 68.50. SECTION 11. HAZARDOUS SUBSTANCES A. Definition. "Hazardous substance," as defined in Chapter 70.105D.020 (11) RCW, means: 1 Any dangerous or extremely hazardous waste as defined in Chapter 70.105.010(5) and (6) RCW, or any dangerous or extremely hazardous waste designated by rule pursuant to Chapter 70.105 RCW; 2. Any hazardous substance as defined in Chapter 70.105.010(14) RCW or any hazardous substance as defined by rule pursuant to Chapter 70.105 RCW; 3. Any substance that, on March 1, 1989, is a hazardous substance under section 101(14) of the federal cleanup law, 42 U S.0 Sec. 9601(14); Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 6 of 14 yFtS AGR.RPT 4 Petroleum or petroleum products; and 5. Any substance or category of substances, including solid waste decomposition products, determined by the director for director's designee] of the department of ecology by rule to present a threat to human health or the environment if released into the environment. 6 The term hazardous substance does not include any of the following when contained in an underground storage tank from which there is not a release: Crude oil or any fraction thereof or petroleum, if the tank is in compliance with all applicable federal, state, and local law. B Certification. The sponsor shall inspect, investigate, and conduct an environmental audit of the proposed acquisition site for the presence of hazardous substances and certify 1 No hazardous substances were found on the site, or 2. Any hazardous substances found have been treated and /or disposed of in compliance with applicable state and federal laws, and the site deemed "clean." C Responsibility Nothing in this provision alters the sponsor's duties and liabilities regarding hazardous substances as set forth in Chapter 70.105D RCW D Hold Harmless. The sponsor will defend, protect and hold harmless RCO and any and all of its employees and /or agents, from and against any and all liability, cost (including but not limited to all costs of defense and attomeys' fees) and any and all loss of any nature from any and all claims or suits resulting from the presence of, or the release or threatened release of, hazardous substances on the property being acquired. SECTION 12. RECORDS MAINTENANCE The sponsor shall maintain books, records, documents, data and other evidence relating to this agreement and performance of the services described herein, including but not limited to accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this agreement. Sponsor shall retain such records for a period of six years from the date RCO closes the project. At no additional cost, these records, including materials generated under the agreement, shall be subject at all reasonable times to inspection, review or audit by RCO, personnel duly authorized by RCO, the Office of the State Auditor, and federal and state officials so authorized by law, regulation or agreement. If any litigation, claim or audit is started before the expiration of the six (6) year period, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. SECTION 13. PUBLIC RECORDS Sponsor acknowledges that the funding board is subject to chapter 42.56 RCW and that this agreement shall be a public record as defined in chapter 42.56 RCW Additionally, in compliance with RCW 77.85 130 (8), sponsor agrees to disclose any information in regards to expenditure of any funding received from the funding board. SECTION 14. ACCESS TO DATA In compliance with chapter 39.29 RCW, the sponsor shall provide access, when requested, to data generated under this agreement to RCO, the Joint Legislative Audit and Review Committee, and the State Auditor at no additional cost. This includes access to all information that supports the findings, conclusions, and recommendations of the sponsor's reports, including computer models and methodology for those models. SECTION 15. TREATMENT OF ASSETS A. Assets shall remain in the possession of the sponsor for the duration of the project or applicable grant program. When the sponsor discontinues use of the asset(s) for the purpose for which it was funded, RCO will require the sponsor to deliver the asset(s) to RCO, dispose of the asset according to RCO policies, or return the fair market value of the asset(s) to RCO. Assets shall be used only for the purpose of this agreement, unless otherwise provided herein or approved by RCO in writing B. The sponsor shall be responsible for any loss or damage to assets which results from the negligence of the sponsor or which results from the failure on the part of the sponsor to maintain and administer that asset in accordance with sound management practices. SECTION 16. RIGHT OF INSPECTION The sponsor shall provide right of access to the project to RCO, or any of its officers, or to any other authorized agent or official of the state of Washington or the federal government, at all reasonable times, in order to monitor and evaluate performance, compliance, and /or quality assurance under this agreement. If a landowner agreement has been executed, it will further stipulate and define the funding board and RCO's right to inspect and access lands acquired or developed with funding board assistance. SECTION 17. STEWARDSHIP AND MONITORING Sponsor agrees to perform monitoring and stewardship functions as stated in policy documents approved by the funding boards or RCO. Sponsor further agrees to utilize, where applicable and financially feasible, any monitoring protocols recommended by the funding board. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 7 of 14 PR OJAGR. R PT 107 SECTION 18. DEBARMENT CERTIFICATION FOR FEDERALLY FUNDED PROJECTS "Lower tier participants" refer to any sponsor receiving a federal grant through RCO Lower tier participants also refer to any grantee, subgrantee, or contractor of any grantee or subgrantee from the original sponsor funded by RCO. In this section, the sponsor certifies to RCO that neither they nor their subgrantees are suspended or debarred. Any grantee, subgrantee, or contractor of any grantee or subgrantee from the original sponsor certifies to the sponsor directly. For any federally funded projects, sponsors are required to follow any federal requirements. Furthermore any federal funding requirements will be passed on to any other entity to whom the sponsor passes funds (also referred to as a lower tier participant). The sponsor (prospective lower tier participant) certifies, by signing this agreement, that neither it nor its principals nor any other lower tier participants are presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily excluded from participation in this transaction by any Federal department or agency. The sponsor (prospective lower tier participant) shall provide immediate written notice to RCO if at any time the prospective lower tier participant learns that its certification was erroneous when submitted or has become erroneous by reason of changed circumstances. Should the prospective lower tier participant enter into a covered transaction with another person at the next lower tier, the sponsor (prospective lower tier participant) agrees by signing this agreement that it will verify that the person with whom it or its lower tier participant intends to do business is not excluded or disqualified. The sponsor (prospective lower tier participant) will do this by A. Checking the federal Excluded Parties List System (www.epls.gov) for that person; or B. Collecting a certification from that person; or C Adding a clause or condition to the covered transaction with that person. The sponsor (prospective lower tier participant) agrees by signing this agreement that it shall not knowingly enter into any lower tier covered transaction with a person who is debarred, suspended, declared ineligible, or voluntarily excluded from participation in this covered transaction, unless authorized by the department or agency with which this transaction originated. A participant in a covered transaction may rely upon a certification of a prospective participant in a lower tier covered transaction that it is not debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless it knows that the certification is erroneous. SECTION 19. PROJECT FUNDING A. Additional Amounts. The funding board shall not be obligated to pay any amount beyond the dollar amount as identified in this agreement, unless an additional amount has been approved in advance by the funding board or director and incorporated by written amendment into this agreement. B. Before the Agreement. No expenditure made, or obligation incurred, by the sponsor before the effective date of this agreement shall be eligible for grant funds, in whole or in part, unless specifically provided for by funding board policy, such as a waiver of retroactivity or program specific eligible pre- agreement costs. The dollar amounts identified in this agreement may be reduced as necessary to exclude any such expenditure from reimbursement. C After the period of performance. No expenditure made, or obligation incurred, following the period of performance shall be eligible, in whole or in part, for grant funds hereunder In addition to any remedy the funding board may have under this agreement, the grant amounts identified in this agreement shall be reduced to exclude any such expenditure from participation. SECTION 20. PROJECT REIMBURSEMENTS A. Sponsors may only request reimbursement after eligible and allowable costs have already been paid and remitted to their vendors. B. Compliance and Payment. The obligation of RCO to pay any amount(s) under this agreement is expressly conditioned on strict compliance with the terms of this agreement by the sponsor. C Compliance and Retainage. RCO reserves the right to withhold disbursement of the final ten percent (10 of the total amount of the grant to the sponsor until the project has been completed. A project is considered "complete" when: 1 All approved or required activities outlined in the agreement are done, 2. On -site signs are in place (if applicable); 3. A final project report is submitted to RCO; 4 Any other required documents are complete and submitted to RCO; 5. A final reimbursement request is submitted to RCO; 6. The completed project has been accepted by RCO; 7. Final amendments have been processed; and 8. Fiscal transactions are complete. D Reimbursement Request Frequency Sponsors are encouraged to send RCO a reimbursement request at least quarterly Sponsors are required to submit a reimbursement request to RCO, at a minimum for each project at least once a year for reimbursable activities occurring between July 1 and June 30. Sponsors must refer to current RCO policies and procedures regarding reimbursement requirements. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 8 of 14 .Ij.Q,iAGR.RPT SECTION 21. ADVANCE PAYMENTS Advance payments of or in anticipation of goods or services to be provided under this agreement are limited to grants approved by the SRFB and must comply with SRFB policy See WAC 420 -12 -060 (5), SECTION 22. RECOVERY OF PAYMENTS In the event that the sponsor fails to expend funds under this agreement in accordance with state and federal laws, and /or the provisions of the agreement, RCO reserves the right to recover grant award funds in the amount equivalent to the extent of noncompliance in addition to any other remedies available at law or in equity The sponsor shall reimburse RCO for any overpayment or erroneous payments made under the agreement. Repayment by the sponsor of such funds under this recovery provision shall occur within 30 days of demand by RCO Interest shall accrue at the rate of twelve percent (12 per annum from the time that payment becomes due and owing. SECTION 23. COVENANT AGAINST CONTINGENT FEES The sponsor warrants that no person or selling agent has been employed or retained to solicit or secure this agreement on an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established agents maintained by the sponsor for the purpose of securing business. RCO shall have the right, in the event of breach of this clause by the sponsor, to terminate this agreement without liability or, in its discretion, to deduct from the agreement grant amount or consideration or recover by other means the full amount of such commission, percentage, brokerage or contingent fee. SECTION 24. PROVISIONS APPLYING TO DEVELOPMENT /RESTORATION PROJECTS The following provisions shall be in force only if the project described in this agreement is for development/restoration of land or facilities for outdoor recreation, habitat conservation, or salmon recovery: A Document Review and Approval. The sponsor agrees to submit one copy of all development/restoration or construction plans and specifications to RCO for review Review and approval by RCO will be for compliance with the terms of this agreement. g Contracts for Development or Restoration. Sponsor shall award all contracts for construction, development or restoration using whatever method is appropriate and required for the sponsor C Contract Change Order Only change orders that impact the amount of funding or changes to the scope of the project as described to and approved by the funding board or RCO must receive prior written approval. D Control and Tenure. The sponsor must provide documentation that shows appropriate tenure (land owner agreement, long term lease agreement, easement, or fee simple ownership) for the land proposed for development or restoration. The documentation must meet current RCO requirements. E. Nondiscrimination. Except where a nondiscrimination clause required by a federal funding agency is used, the sponsor shall insert the following nondiscrimination clause in each contract for construction of this project: "During the performance of this contract, the contractor agrees to comply with all federal and state nondiscrimination laws, regulations and policies." F. Use of Best Management Practices. Project sponsors are encouraged to use best management practices developed as part of the Washington State Aquatic Habitat Guidelines (AHG) Program. The best management practices are described in three documents: "Stream Habitat Restoration Guidelines: Final Draft", 2004, "Design of Road Culverts for Fish Passage 2003, and "Integrated Streambank Protection Guidelines 2002. These documents and other information can be found on the AHG website. SECTION 25. PROVISIONS APPLYING TO ACQUISITION PROJECTS The following provisions shall be in force only if the project described in this agreement is for the acquisition of interest in real property (including easements) for outdoor recreation, habitat conservation, or salmon recovery purposes: A Evidence of Land Value. Before disbursement of funds by RCO as provided under this agreement, the sponsor agrees to supply evidence to RCO that the cost of the property rights acquired has been established according to funding board policy B. Evidence of Title. The sponsor agrees to show the type of ownership interest for the property that has been acquired This shall be done before any payment of financial assistance. C Legal Description of Real Property Rights Acquired. The legal description of the real property rights purchased with funding assistance provided through this project agreement (and protected by a recorded conveyance of rights to the State of Washington) shall be incorporated into the agreement before final payment. 0 Conveyance of Rights to the State of Washington. Document securing long -term rights for the State of Washington. When real property rights (both fee simple and lesser interests) are acquired, the sponsor agrees to execute an appropriate document conveying certain rights and responsibilities to RCO, on behalf of the State of Washington. These documents include a Deed of Right, Assignment of Rights, Easements and Leases. The sponsor agrees to use document language provided by RCO, to record the executed document in the County where the real property lies, and to provide a copy of the recorded document to RCO The document required will vary depending on the project type, the real property rights being acquired and whether or not those rights are being acquired in perpetuity Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 9 of 14 PROJAGR.RPT 109 1 Deed of Right. The Deed of Right conveys to the people of the state of Washington the right to preserve, protect, and /or use the property for public purposes consistent with the fund source. Sponsors shall use this document when acquiring real property rights that include the underlying land. This document may also be applicable for those easements where the sponsor has acquired a perpetual easement for public purposes. 2. Assignment of Rights. The Assignment of Rights document transfers certain rights such as access and enforcement to RCO. Sponsors shall use this document when an easement or lease is being acquired for habitat conservation or salmon recovery purposes. The Assignment of Rights requires the signature of the underlying landowner and must be incorporated by reference in the easement document. 3. Easements and Leases. The sponsor may incorporate required language from the Deed of Right or Assignment of Rights directly into the easement or lease document, thereby eliminating the requirement for a separate document. Language will depend on the situation; sponsor must obtain RCO approval on the draft language prior to executing the easement or lease. E. Real Property Acquisition and Relocation Assistance 1 When federal funds are part of this agreement, the Sponsor agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, 84 Stat. 1894 (1970)— Public Law 91 -646, as amended by the Surface Transportation and Uniform Relocation Assistance Act, PL 100 -17 -1987, and applicable regulations and procedures of the federal agency implementing that Act. 2. When state funds are part of this agreement, the sponsor, if required by law, agrees to comply with the terms and conditions of the Uniform Relocation Assistance and Real Property Acquisition Policy of the State of Washington, Chapter 8.26.010 RCW, and Chapter 468 -100 WAC. 3. Housing and Relocation. In the event that housing and relocation costs, as required by federal law set out in subsection (1) above and /or state law set out in subsection (2) above, are involved in the execution of this project, the sponsor agrees to provide any housing and relocation assistance required. F Buildings and Structures. In general, grant funds are to be used for outdoor recreation, habitat conservation, or salmon recovery Sponsors agree to remove or demolish ineligible structures. Sponsors must consult RCO regarding compliance with section 10 Archaeological and Cultural Resources before structures are removed or demolished. G Archaeological and Cultural Resources. The sponsor agrees that any real property interests acquired under this agreement, if to be developed in the future, is subject to section 10 (Archaeological and Cultural Resources) prior to any ground disturbing activity. SECTION 26. RESTRICTION ON CONVERSION OF REAL PROPERTY AND /OR FACILITIES TO OTHER USES The sponsor shall not at any time convert any real property or facility acquired, developed, and /or restored pursuant to this agreement to uses other than those purposes for which funds were approved without prior approval of the funding board in compliance with applicable statutes, rules, and funding board policies. It is the intent of the funding board's conversion policy, current or as amended in the future, that all real property or facilities acquired, developed and /or restored with funding assistance remain in the public domain in perpetuity unless otherwise identified in the agreement or as approved by the funding board. When a conversion has been determined to have occurred, the sponsor is required to remedy the conversion per established funding board policies. A. A conversion occurs when one or more of the following has taken place, whether affecting an entire site or any portion of a site funded by the funding boards. 1 Conveyance. Property interests are conveyed for purposes inconsistent with the original grant request. 2. Conveyance to Ineligible Third Party Property interests are conveyed to a third party not otherwise eligible to receive grants in the program from which funding was derived. 3. Non eligible Uses. A use occurs that is inconsistent with the original grant request. 4 Non eligible Facilities. Non eligible facilities are developed within the project area. 5. Termination of Public Use. When public use, as described in the original grant request, is temporarily or permanently terminated or excluded. 6. Environmental Functions. For habitat projects, if the property acquired, restored or enhanced no longer provides the environmental functions for which funding board grants were originally approved. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 10 of 14 ¶9p GR.RPT g Changing a project's scope items. When approved by the funding board or director, certain scope items may be changed from the sponsor's obligation in the agreement without being considered a conversion. In the following instances the board may authorize changes without invoking the requirement to replace the scope items. Such changes are allowed when the funding board or director determines that the scope items are not needed or cannot be retained due to one or more of the following conditions: 1 Obsolescence 2. Extraordinary vandalism 3 Acts of Nature 4 Designed life expectancy reached 5 Fire 6 Permit requirements that disallow specific elements 7. Reversion Order (National Trails System Act 8(d), 16 U S.C. 1247(d); WAC 286 -27- 060(2)). SECTION 27. CONSTRUCTION, OPERATION, USE AND MAINTENANCE OF ASSISTED PROJECTS Sponsors must ensure that properties or facilities assisted with funding board funds, including undeveloped sites, are built, operated, used, and maintained: A. According to applicable federal, state, and local laws and regulations, including public health standards and building codes. B. In a reasonably safe condition for the project's intended use. C. Throughout its estimated life so as to prevent undue deterioration. D In compliance with all federal and state nondiscrimination laws, regulations and policies. Facilities open to the public must: A. Be constructed and maintained to meet or exceed the minimum requirements of the most current local or state codes, Uniform Federal Accessibility Standards, guidelines, or rules, including but not limited to the International Building Code, the Americans with Disabilities Act, and the Architectural Barriers Act, as updated. B. Appear attractive and inviting to the public except for brief installation, construction, or maintenance periods. C Be available for use at reasonable hours and times of the year, according to the type of area or facility SECTION 28. INCOME AND INCOME USE A Income. 1 Compatible source. The source of any income generated in a funded project or project area must be compatible with the funding source and the agreement. 2. Fees. User and /or other fees may be charged in connection with land acquired or facilities developed with funding board grants if the fees are consistent with the: (a) Value of any service(s) furnished; (b) Value of any opportunities furnished; and (c) Prevailing range of public fees in the state for the activity involved. Excepted are Firearms and Archery Range Recreation Program safety classes (firearm and /or hunter) for which a facility /range fee must not be charged (Chapter 79A.25.210 RCW). B. Income use. Regardless of whether income or fees in a project work site (including entrance, utility corridor permit, cattle grazing, timber harvesting, farming, etc.) are gained during or after the reimbursement period cited in the agreement, unless precluded by state or federal law, the revenue may only be used to offset: 1 The sponsor's matching funds; 2. The project's total cost; 3. The expense of operation, maintenance, stewardship, monitoring, and /or repair of the facility or program assisted by the funding board grant; 4 The expense of operation, maintenance, stewardship, monitoring, and /or repair of other similar units in the sponsor's system; and /or 5. Capital expenses for similar acquisition and /or development. SECTION 29. PREFERENCES FOR RESIDENTS Sponsors shall not express a preference for users of grant assisted projects on the basis of residence (including preferential reservation, membership, and /or permit systems) except that reasonable differences in admission and other fees may be maintained on the basis of residence. Even so, the funding board discourages the imposition of differential fees. Fees for nonresidents must not exceed twice the fee imposed on residents. Where there is no fee for residents but a fee is charged to nonresidents, the nonresident fee shall not exceed the amount that would be imposed on residents at comparable state or local public facilities. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 11 of 14 PROJAGR.RPT 111 SECTION 30. PROVISIONS RELATED TO CORPORATE (INCLUDING NONPROFIT) SPONSORS A corporate sponsor, including any nonprofit sponsor, shall: A. Maintain corporate status with the state, including registering with the Washington Secretary of State's office, throughout the sponsor's obligation to the project as identified in the agreement. B. Notify RCO prior to corporate dissolution. Within 30 days of dissolution the sponsor shall name a qualified successor that will agree in writing to assume any on -going project responsibilities. A qualified successor is any party eligible to apply for funds in the subject grant program and capable of complying with the terms and conditions of this agreement. RCO will process an amendment transferring the sponsor's obligation to the qualified successor if requirements are met. C Sites or facilities open to the public may not require exclusive use, (e.g., members only). SECTION 31. LIABILITY INSURANCE REQUIREMENTS FOR FIREARMS AND ARCHERY RANGE SPONSORS A. The sponsor of a firearms or archery range recreation project shall procure an endorsement, or other addition, to liability insurance it may currently carry, or shall procure a new policy of liability insurance, in a total coverage amount the sponsor deems adequate to ensure it will have resources to pay successful claims of persons who may be killed or injured, or suffer damage to property, while present at the range facility to which this grant is related, or by reason of being in the vicinity of that facility; provided that the coverage shall be at least one million dollars ($1,000,000) for the death of, or injury to, each person. B. The liability insurance policy, including any endorsement or addition, shall name Washington State, the funding board, and RCO as additional insured and shall be in a form approved by the funding board or director C The policy, endorsement or other addition, or a similar liability insurance policy meeting the requirements of this section, shall be kept in force throughout the sponsor's obligation to the project as identified in this agreement. D The policy, as modified by any endorsement or other addition, shall provide that the issuing company shall give written notice to RCO not less than thirty (30) calendar days in advance of any cancellation of the policy by the insurer, and within ten (10) calendar days following any termination of the policy by the sponsor E. The requirement of Subsection A through D above shall not apply if the sponsor is a federal, state, or municipal government which has established a program of self insurance or a policy of self insurance with respect to claims arising from its facilities or activities generally, including such facilities as firearms or archery ranges, when the applicant declares and describes that program or policy as a part of its application to the funding board. F By this requirement, the funding board and RCO does not assume any duty to any individual person with respect to death, injury, or damage to property which that person may suffer while present at, or in the vicinity of, the facility to which this grant relates. Any such person, or any other person making claims based on such death, injury, or damage, must look to the sponsor, or others, for any and all remedies that may be available by law SECTION 32. REQUIREMENTS OF THE NATIONAL PARK SERVICE If the project has been approved by the National Park Service, US Department of the Interior, for funding assistance from the federal Land and Water Conservation Fund (LWCF), the "Project Agreement General Provisions" in the LWCF State Assistance Program Federal Financial Assistance Manual are also made part of this agreement. The sponsor shall abide by these LWCF General Provisions as they now exist or are hereafter amended. Further, the sponsor agrees to provide RCO with reports or documents needed to meet the requirements of the LWCF General Provisions. SECTION 33. FARMLAND PRESERVATION ACCOUNT For projects funded through the Washington Wildlife and Recreation Program Farmland Preservation Account, the following sections will not apply if covered separately in a recorded RCO approved Agricultural Conservation Easement. Section 8 Acknowledgement and Signs, Section 11 Hazardous Substances, Section 17 Stewardship and Monitoring Section 26 Restriction on Conversion of Real Property and /or Facilities to Other Uses, and Section 25 Provisions Applying to Acquisition Projects Sub sections D, E, F and G. SECTION 34. ORDER OF PRECEDENCE This agreement is entered into, pursuant to, and under the authority granted by applicable federal and state laws. The provisions of the agreement shall be construed to conform to those laws. In the event of an inconsistency in the terms of this agreement, or between its terms and any applicable statute, rule, or policy or procedure, the inconsistency shall be resolved by giving precedence in the following order A. Applicable federal and /or state statutes, regulations, policies and procedures including RCO /funding board policies and procedures, applicable federal Office of Management and Budget (OMB) circulars and federal and state executive orders; B. Project agreement including attachments; C Special Conditions; D Standard Terms and Conditions of the Project Agreement. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 12 of 14 c AGR.RPT SECTION 35. AMENDMENTS This agreement may be amended by mutual agreement of the parties only Such amendments shall not be binding unless they are in writing and signed by personnel authorized to bind each of the parties. Period of performance extensions and minor scope adjustments need only be signed by RCO's director or designee. SECTION 36. LIMITATION OF AUTHORITY Only RCO or RCO's delegate by writing (delegation to be made prior to action) shall have the express, implied, or apparent authority to alter, amend, modify, or waive any clause or condition of this agreement. Furthermore, any alteration, amendment, modification, or waiver of any clause or condition of this agreement is not effective or binding unless made in writing and signed by RCO. SECTION 37. WAIVER OF DEFAULT Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver or breach of any provision of the agreement shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of the agreement unless stated to be such in writing, signed by the director, or the director's designee, and attached to the original agreement. SECTION 38. APPLICATION REPRESENTATIONS MISREPRESENTATIONS OR INACCURACY OR BREACH The funding board and RCO rely on the sponsor's application in making its determinations as to eligibility for, selection for, and scope of, funding grants. Any misrepresentation, error or inaccuracy in any part of the application may be deemed a breach of this agreement. SECTION 39. TERMINATION AND OTHER REMEDIES The funding board and RCO will require strict compliance by the sponsor with all the terms of this agreement including, but not limited to, the requirements of the applicable statutes, rules and all funding board and RCO policies, and with the representations of the sponsor in its application for a grant as finally approved by the funding board. The funding board or the director may suspend or terminate the obligation to provide funding to the sponsor under this agreement: A. In the event of any breach by the sponsor of any of the sponsor's obligations under this agreement; or B. If the sponsor fails to make progress satisfactory to the funding board or director toward completion of the project by the completion date set out in this agreement. Included in progress is adherence to milestones and other defined deadlines In the event this agreement is terminated by the funding board or director, under this section or any other section after any portion of the grant amount has been paid to the sponsor under this agreement, the funding board or director may require that any amount paid be repaid to RCO for redeposit into the account from which the funds were derived The funding board and RCO may enforce this agreement by the remedy of specific performance, which usually will mean completion of the project as described in this agreement. However, the remedy of specific performance shall not be the sole or exclusive remedy available to RCO No remedy available to the funding board or RCO shall be deemed exclusive The funding board or RCO may elect to exercise any, a combination of, or all of the remedies available to it under this agreement, or under any provision of law, common law, or equity SECTION 40. NON AVAILABILITY OF FUNDS If amounts sufficient to fund the grant made under this agreement are not appropriated by the Washington State Legislature, or if such funds are not allocated by the Washington State Office of Financial Management (OFM) to RCO for expenditure for this agreement in any biennial fiscal period, RCO shall not be obligated to pay any remaining unpaid portion of this grant unless and until the necessary action by the Legislature or OFM occurs. If RCO participation is suspended under this section for a continuous period of one year, RCO's obligation to provide any future funding under this agreement shall terminate. Termination of the agreement under this section is not subject to appeal by the sponsor SECTION 41. TERMINATION FOR CONVENIENCE Except as otherwise provided in this agreement, RCO may, by ten (10) days written notice, beginning on the second day after the mailing, terminate this agreement, in whole or in part. If this agreement is so terminated, RCO shall be liable only for payment required under the terms of this agreement for services rendered or goods delivered prior to the effective date of termination. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77 85 RCW, Chapter 420 WAC Page 13 of 14 PROJAGR.RPT 11 SECTION 42. DISPUTE HEARING Except as may otherwise be provided in this agreement, when a dispute arises between the sponsor and the funding board, which cannot be resolved, either party may request a dispute hearing according to the process set out in this section. Either party's request for a dispute hearing must be in writing and clearly state: A. The disputed issues; B. The relative positions of the parties; C The sponsor's name, address, project title, and the assigned project number In order for this section to apply to the resolution of any specific dispute or disputes, the other party must agree in writing that the procedure under this section shall be used to resolve those specific issues. The dispute shall be heard by a panel of three persons consisting of one person chosen by the sponsor, one person chosen by the director, and a third person chosen by the two persons initially appointed. If a third person cannot be agreed on, the third person shall be chosen by the funding board's chair Any hearing under this section shall be informal, with the specific processes to be determined by the disputes panel according to the nature and complexity of the issues involved. The process may be solely based on written material if the parties so agree. The disputes panel shall be governed by the provisions of this agreement in deciding the disputes. The parties shall be bound by the decision of the disputes panel, unless the remedy directed by that panel shall be without the authority of either or both parties to perform, as necessary, or is otherwise unlawful. Request for a disputes hearing under this section by either party shall be delivered or mailed to the other party The request shall be delivered or mailed within thirty (30) days of the date the requesting party has received notice of the action or position of the other party which it wishes to dispute. The written agreement to use the process under this section for resolution of those issues shall be delivered or mailed by the receiving party to the requesting party within thirty (30) days of receipt by the receiving party of the request. All costs associated with the implementation of this process shall be shared equally by the parties. SECTION 43. ATTORNEYS' FEES In the event of litigation or other action brought to enforce contract terms, each party agrees to bear its own attorney fees and costs. SECTION 44. GOVERNING LAWNENUE This agreement shall be construed and interpreted in accordance with the laws of the State of Washington. In the event of a lawsuit involving this agreement, venue shall be proper only in Thurston County Superior Court. The sponsor, by execution of this agreement acknowledges the jurisdiction of the courts of the State of Washington. In the cases where this agreement is between the funding board and a federally recognized Indian Tribe, the following governing law /venue applies: A. The State of Washington agrees that it shall initiate any lawsuit against a federally recognized Indian Tribe arising out of or relating to the performance, breach or enforcement of this agreement in Federal Court. Interpretation shall be according to the law of the State of Washington. In the event that the Federal Court determines that it lacks subject matter jurisdiction to resolve the dispute between the State and Tribal Party, then the parties agree to venue in Thurston County Superior Court, but the parties agree that the matter shall not be pursued in superior court unless there is a Federal Court determination that it lacks subject matter jurisdiction. B. Any judicial award, determination, order, decree or other relief, whether in law or equity or otherwise, resulting from the action shall be binding and enforceable on the parties. Any money judgment or award against a Tribe, tribal officers and members, or the State of Washington and its officers and employees may exceed the amount provided for in Section F- Project Funding of the Agreement in order to satisfy the judgment. C. The Tribe hereby waives its sovereign immunity as necessary to give effect to this section, and to the implementation of any judgment. This waiver is only for the benefit of the Tribe and State and shall not be enforceable by any third party or by any assignee or delegate of the parties. In any enforcement action, the parties shall bear their own enforcement costs, including attorneys' fees. SECTION 45. SEVERABILITY The provisions of this agreement are intended to be severable. If any term or provision is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of the agreement. Salmon Project Agreement RCO #10 -1605P Salmon Funding Accounts Chapter 77.85 RCW, Chapter 420 WAC Page 14 of 14 RR D4 GR.RPT Salmon Program Federal Recovery Projects Post Evaluation Project Summary TITLE: Duwamish Gardens Estuarine Rehabilitation Design NUMBER: 10 -1605 TYPE: (Planning) STATUS: Board Funded SPONSOR: City of Tukwila EVALUATION SCORE: BOARD RANKING: COSTS: SPONSOR MATCH: Salmon Federal Projects $165,544 66% Grant Local Puget Sound Acq. Restoration $31,755 13% Local $52,929 21% Total $250,228 100% DESCRIPTION: The City of Tukwila will create substitute shallow water habitat on a 2.16 acre site (and on adjacent WADNR aquatic lands) on the right bank of the Duwamish River immediately downstream of river mile 7 0 The site is in the high priority "transition zone" between fresh and salt water, which provides the appropriate range of salinities for juvenile Chinook and chum to transition to salt water Off channel and shallow water habitats in this stretch of the Duwamish will provide opportunities for juvenile fish to move out of the main channel to habitats where they can feed and rear. Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration. The property is among the largest remaining pieces of under developed sites for habitat restoration remaining in the Duwamish corridor When restored, it will be the largest off- channel habitat between the Codiga Farms restoration at RM 8 5 and North Wind's Weir restoration at RM 6 4 The new habitat will be created by excavating 55,000 cubic yards of material to establish approximately 2.0 acres of shallow water mudflat and marsh habitat and approximately 0 8 acre of uplands planted with native vegetation. The project will provide another viewpoint on the river across from the popular Green River Trail The viewpoint will include interpretive signs on the pre- contact use, historical, and ecological features of the site. The project is immediately below the Sound Transit LINK light rail bridge and viewed by thousands of riders each day LOCATION INFORMATION: King County LEAD ENTITY ORG: WRIA 9 LE (King County) COUNTY: King WRIA: Duwamish -Green (9) SCOPE (WORK TYPES): Final design and permitting SALMON INFORMATION: indicates primary) Species Taraeted Bull Trout Searun Cutthroat Chinook (Threatened (06/06))* Steelhead (Proposed Threatened (06/06)) Chum (Not Warranted (06/06)) Habitat Factors Addressed Channel Conditions Riparian Conditions Estuarine and Nearshore Habitat" FISCAL YEAR: 2011 DATE PRINTED. October 28, 2010 1PAPSUM7.RPT Duwamish Gardens Estuarine Rehabilitation Design 1 5 Eligible Scope Activities Project Sponsor: Tukwila City of Project Number: 10 -1605 Project Title: Duwamish Gardens Estuarine Rehabilitation Design Project Type: Planning Program: Salmon Federal Projects Approval: 10/7/2010 Project Metrics Project Planning Area Encompassed: 2.7 Project Restoration Targeted salmonid ESU /DPS: Chinook Salmon -Puget Sound ESU Planning Metrics Worksite #1, Duwamish Gardens Estuary Rehabilitation Design for Salmon restoration Final design and permitting Name of Plan: Duwamish Gardens Estuarine Rehabilitation Design Description of Plan. To be completed in the course of carrying out the grant. ELIGREIM.RPT October 28, 2010 Page: 1 116 Milestone Report By Project Project Number: 10 -1605 P Project Name: Duwamish Gardens Estuarine Rehabilitation Design Sponsor: Tukwila City of Project Manager: Marc Duboiski X Milestone Target Date Comments /Description Project Start 10/07/2010 RFP Complete 02/01/2011 I I Bid Awarded /Consultant Hired 04/15/2011 I Consultant contract executed. I I Progress Report Submitted I 06/30/2011 I I Annual Project Billing 07/31/2011 Cultural Resources Completed 08/15/2011 Cultural Resources Recovery Plan completed. Compliance with Executive Order 05 -05 I Draft Rpt Reviewed by MgmtAgy 09/15/2011 130% Design Plans. Draft Rpt Reviewed by Mgmt Agy 12/15/2011 70% Design plans, specifications, and construction cost estimate I I Progress Report Submitted I 12/31/2011 I I Final Report Completed 06/15/2012 Permit applications completed by 03/15/12. I Project Complete 1 06/15/2012 I 1 I Final Docs /Billing to Mgmt Agy I 09/15/2012 I X Milestone Complete Critical Milestone 1MILESTO. October 28, 2010 Page. 11 1 7 Press Release Template Tukwila City of offered grant to develop a plan or assessment for salmon recovery. (Tukwila) Tukwila City of was awarded a grant of $197,299 00 from the Salmon Program. The grant was awarded by the Salmon Recovery Funding Board (SRFB), and will be used for the following: The City of Tukwila will create substitute shallow water habitat on a 2.16 acre site (and on adjacent WADNR aquatic lands) on the right bank of the Duwamish River immediately downstream of river mile 7.0 The site is in the high priority "transition zone between fresh and salt water, which provides the appropriate range of salinities for juvenile Chinook and chum to transition to salt water Off channel and shallow water habitats in this stretch of the Duwamish will provide opportunities for juvenile fish to move out of the main channel to habitats where they can feed and rear Longer residence times in the estuary allow for larger, healthier smolts prior to ocean migration. The property is among the largest remaining pieces of under developed sites for habitat restoration remaining in the Duwamish corridor When restored, it will be the largest off channel habitat between the Codiga Farms restoration at RM 8.5 and North Wind's Weir restoration at RM 6.4 The new habitat will be created by excavating 55,000 cubic yards of material to establish approximately 2.0 acres of shallow water mudflat and marsh habitat and approximately 0.8 acre of uplands planted with native vegetation. The project will provide another viewpoint on the river across from the popular Green River Trail. The viewpoint will include interpretive signs on the pre- contact use, historical, and ecological features of the site. The project is immediately below the Sound Transit LINK light rail bridge and viewed by thousands of riders each day There were twenty -two applications submitted for consideration in the Salmon Program. Each project went through an evaluation process prior to being recommended for funding. The SRFB Board approved funding for projects on Thursday, October 7, 2010 Funding for the Salmon Program comes from funds administered by NOAA Fisheries Tukwila City of will leverage local contributions totaling $52,929.00 with grant monies to implement the project. Total estimated project cost is $250,228.00. SRFB is the state's administrator of the grant program. Contact: Ryan Larson, (206) 431 -2456 (sponsor project manager) Marc Duboiski, (360) 902 -3137, marc.duboiski @rco wa.gov (SRFB project manager) 1 18 1 V' Ci ri 'T4 \X 7 i f t A 1_,, i RcsR Oi F arr ect rv^ °Ott the Water Resource Inventory Arca TiA 4 K", i Wa tershed Ecos stem F Drum, whit -w fi S :::'4'...---.4.11,w''''' z f -F Y y 4'7: includ rep rescntatives f rom 17 Iocs G>' i,R �l i_ i l M l4 Ar,. y i -f S y;r�' s i ��{tx lr jurisdictions located within the v,�arershed i;=•� -4`- .y t'. Location h the project is located along the ease s �j at r ern hank of the Duwamish River l'e Y .f j approximately River Mile 6 2, south c s— a x 4 r :t 5 a y' 4 �4 Seattle within the Cit} of '1'ulcwil ie r 1 t 3 Washington. T1 1te project area encotnpas; t i t 4 fit' es appr -1 ttely 4 acres of river bottor t n tr 7:-.....-,7:'..-:=, K x, and upland, border on t west by th 3 5 Duwamish River, to the trot th by a high x r t c i�'�'� ,�,.A, OW tension powerline corridor, to the cast h Y-�= z 4 .9,'' an existing light industrial facility, and t the south by South 112t}i Street. A Hate r 3 ral rock weir, locally known as the Nort Wind \Xteir by local Indian tribes, i located just off the southwestern corner c r tl it oject site. The natural weir creates p small series of rapids 00 falling tides at th Site conditions at high tide prior to construction. Area outlined in red contains the location. "I'hc weir also restricts salttvarc King County and the Washington State DNR properties which includes the intertidal intrusion into upriver areas except Burin high tides and low stream flows. In add areas extending west into the river. lion to giving its name to the restoratio ing County Department of Natural porrant to the recovery of depleted salmon project, the weir serves to protect elemen[ Resources and Parks in partnership populations in the Pacific Northwest. of the created off channel habitat froi with the U.S. Army Corps of Engi- The restoration was undertaken as high flows and /or sediment depositio ricers (USACE) and the Washington State part of the Green- Duwamish Ecosystem that could impact the site. Department of Natural Resources complet- Restoration Project (ERP), a ser of 45 dis- The Green /Duwamish R i v e cd construction of an intertidal restoration crete projects intended to restore and Watershed drains an area approximate] project on the lower Duwamish waterway enhance aquatic habitat conditions across 492 square miles of western Washingro within the City of Tukwila, Washington the 492 square mile Green Duwamish with the mainstem flowing 93 miles riot in April 2010 The project was designed watershed in Puget Sound. The ERP is a the Cascade Mountains 30 miles northea; to create approximately voluntary program of Mount Rainier to Puget Sound t acres oCoff- channel, managed by USACE Elliott Bay in Seattle. The Duwamis shallow water resting and �rtht,S eS h and tribal, county, River makes up the lower 11 miles of th rearing habitat in the and city partners that system and flows through intensely deve h bee l de n t l f i ed Duwamish River estu- r e i tat oped residential, commercial and industr a- erf is ly lmp encourages habitat ary This created estuarine restoration by shay- al lands. to t recovery o habitat provides a `transi- in g the costs of these The watershed supports eight sped( cone where young s projects with local of salmon and trout species includin Pacific salmon complete 'p =>!n the partners. Although Chinook salmon as well as steelhead an the process of transform- f ae! r�Nortnwestr; not directly involved bull trout. All three of these species ai ems.-. s,v� ing from the freshwater 5-- in the design or con- li sted as threatened" species undei th phase to marine phase of struction, the project Endangered Species Act. In 2007, th their complex life history "lhis estuarine also was identified and promoted by a Puget Sound Salmon Recovery Plan lai habitat has been identified as critically irn- local watershed planning group known as out a road map rot recovering the healt 1 19 tat available to the "transition zone Legend between fresh and salt water that is needed ir eves for juvenile salmon to prepare for life in Watershed brntndaries N, i .S llic ocean. va Duvran ish Green River t (3 Central Puget Sound I s r- Project Objectives S I. The primary goal of the project was to restore important estuarine habitat within the lower Dtnaamish River, where juvenile salmonids have the opportunity to feed, rest, shelter, and adapt to salt 1 crc ?.o. water prior to heading out to the ocean. eeh,a North Wind's Wefr' More specifically', the project objectives were to enlarge the available off channel L habitat within the estuarine transition l i >i i;f, V. zone of the Duwatnislr River, expand and enhance intertidal mudflat and brackish marshes and improve riparian vegetation 1 communities, The limited availability of "'I' f these transitional habitats has been identi- fled as a significant limiting factor in the Jr" recovery of threatened salrnon species for j the watershed. Resto of this impor- ti j tant habitat was therefore identified as a r priority in the Salmon Recovery Plan na,,.r t _J developed for the Green Duwamish "ii Watershed as a whole and folded into the 2007 Puget Sound tl Wi i A Salmon Recovery Plan. N t V i Project Partnership and F',,,,rli w`�- e Th project occurred through rJ5 A r 4 a local- federal partnership. King 5 44 .ri s., County designed the project and o 1 z sr managed the soil cleanup phase 1' and the U S. Army Corps of Above: Vicinity map. Inset: Duwam Engineers managed the final rin- River looking downstream at low tide �r >r g g prin s IO. cipal construction phase. King during spring high flows. The pre project 45-4 site is partially visible in the right half o$ �r C ounty and People For Puget the photo, s f F as.,, Sound, a non- profit group, are =or� managing the post construction planting and stewardship activi- of the species. Lhcluded in that plan was and numerous tributary streams. Within ties. In the mid- 2010s, the site the North Wind's Weir estuary restoration. this diverse environment, juvenile salmon will be turned over to the City of Tukwila migrating downstream from what was to become part of the city's park /natural Project Background then a 1,600 square mile watershed (two lands system. Despite the highly urbanized setting, major rivers have since been diverted to The costs were shared on the 35 -65 the Duwamish remains a critical link other estuaries) had abundant opportuni- local federal match basis. Local funding between the productive salmon spawning ties to rest, feed, and acclimate to brackish came from a partnership including King areas of the upper Green- Duwamish basin water before heading out to sea. Over County, the Cities of Seattle and Tukwila, and the ocean where the salmon spend the time, the intertidal areas were filled, tribe- the King Conservation District, the Elliott majority of their lives. Prior to European taries were piped and /or made inaccessi- Bay /Duwamish Restoration Panel, and settlement beginning in the 1850s, the ble, and the Duwamish channel itself was Washington State. lower Duwamish River was an expansive dredged and straightened to facilitate port estuary with a complex mix of habitat development and industrial use of the Design types, including tide flats and intertidal adjacent land. What remains is a fairly The North Wind's \X/eir Intertidal wetlands, as well as various channel forms uniform channel sorely lacking in habitat 'Restoration project was designed to create such as large meanders, braided channels, diversity, with very little off channel habi- approximately three acres of off channel, 120 shallow water rerun and rearing h ter, -4' za: i_f._ t he )uwa River `tr z y_ rt r I Y q77, 7._, -1 =,-=ter �scnti, l for salmon rea>v This was to E� be accomplished by excavacing fill material 3 in fro in a va Ca 11[ Incl US 11111 st CC aCII1CCnt t o ry u A9t f r 3 y the r iver to establish clevatiotts that svou }d be subject to regular tidal influence and bn subject i ct anc{ connected :Nov the river via v' {t an inle chao The n marsh and -F., muclRat habitats �a•ere intende to c onnect r. l to and expand upon a small marsh /Hur a flat complex abutting ills site (within t he x t a 1 ivci m anaged b t he Washin rtat State n� 6 fi=t ff Y Dep of N atur al Resources f y (ik/DNR). The total project area, u rce o 4 ,4 f_ g r Y in the WDNR property is roughly 4 acres. n s �r fi ,1 t r,. a r 1 he project c icsign involved the 7 removal of 365 feet of shoreline protection's r ti� 3 i�� rr along with roughly 65,000 cubic yards of i x Y -t soil, fill, and construction debris. The H y:} i� '��xs_ Y interdisciplinary design team originally considered three alternatives that edge of the project differed (February 2 ®9 photo at high tide shows :eh poatable dean is�latiesn systesta itt in the depth and volume of excavation, ealmng the during phea wok Pumps at ee�ch esazl ©$the bearvie the tnclusiatl of a Row through or single pumped see page back into the elver. connection channel to the river and the location of the out to the river. In the ately below the natural rock weir. The ;elf- Rushing process is intended to reduc final design, the team opted for the deep outle c hannel was designee{ ro connect to the l of a natural sill forming th; est excavation and a single outlet located the scour pool to talcs advantage of t he c cre a s hallow pool where luvenii in the southern half of the site that world existing river dynamics to help hush sedi s alm o r i d s cou he napp and ex ose p connect to a persistent scour pool immedi_ meat out of the connection point. This ro high water temperatures clue to sol< t:. The argest sQlecto�i% o�f site A a adapted see d t o th w est 4": One stop J 111 sewice suppli for F G ras ses •Turf gr asses Wtldflowe s Shrubs &Trees Covei clops Legumes r. f xs Etoston control blankets I COATING SILT CONTAIN BOOMS G liaunel liners Manufactured to dour spe Tackiftet s Mulch 141eets of exceeds. most state requirements s ,,6, 8,or 12'.diarneter flotation z t� 22 of higli visibility PVC Floatation cover t r 3 t Permeable or Impermeable varieties Skirt depots from 3 ft to 60 ft d r BP ©GE(TON EQUIPMENT /SPILLDAM, INC: f l i N TH =�r! Ask f or our tre c a ta log Envitonruental Pro Systems" ,te 801) 76$ 4422 Y `sY P0 960 B rcc{ d an, PdA 02303 1 T rarxr s,,rezu �j fi 1� 7 6$ =;39G7 I Fas 50 83 5 231 7 r fnfor1'spi!darn.ccm Ot U IS 4 32 :,2,,.:,,,,x, ar g a 121 _,,4. a tidal channel, Ilooduig the muclflat and marsh areas. t higher tides, wat also x r enters the site actors the peninsula ,toil K c f p 71 3 inundates the entire site. "l he slopes and e sz �rw i s elevations to des for the mudflats E 4 `r an mars to d rain completely at the l o`v 4 fi', ��Y est t b ut t he connection channel as .u� ;:r31:17-;"--: f3 intended to remain filled except for 1- 3 4 r c exuenl low tides. "l•he project created Ott} s approximatel 1 66 acres of shallow inter fi f 4!.� t habit dotin an average high tide r3 ``mss and 0 72 acres during an average low tide. c sn .T. ,t--, ue �as� �.z d -g3 -ter k. -2 Pel'lll 1. l. L'e llll'2n1e11 tS f��.; Construction o this type of project F �°T triggers permits Irom numerous federal z" 2 1 �-4 state and local tegulau }ry agencies. Th ie -5 re Army Corps of Engineers was responsible for obtaining all federal per �W�a 3 z ,tz m its ,Heil app rovals while King Cou nty ,r s. Af ,4 s r h x Y x� s t r �'u was rec aired to obtain all state and local March 2009 photo at low tide shows the project site during the final stages of permits '111c following regulatory pro Phase 1 soil remediation efforts. The river bank is covered with coir fabric to prevent cesses and approval w er e necessary to erosion and to stabilize the bank until Phase II construction, construct the project: heating. le outlet channel is wide based associated marsh downstream was left National Environmental Policy Act on su r v eys of earlier restoration projects undisturbed as a peninsula between the compliance via project specific that showed fish use higher in sires with new habitat and the river Environmental Assessment; larger versus smaller openings to the main On in- corning tides, the site was Section 106 of the National Historic channel The natu deposition area and designed to fill with water through the Preservation Act, ion Iwo -ofto O titrO L'i u K F 3 ''tom a 3 f yr' S :ice Y .'j am 'T 3 t� r U se CABLE CONCRETE ford y ti B oat Ramps 7 Pipe Line Protection r Low Water Crossings y -4, s J Stormwater Culvert Outlets 4 3 ��r, Dams r�• x�, Tw 4S- t, p j' rk e r x `mss ,-4 r y ,11- A�,d?oao Slope Protection 3 -r,g Channel Lining 1 4- Lakeshore Protection t Landfill Dra S illwa Protection Streambank Stabilization q "�onfacf us today for the closest t r- Y9'< y d istribufor o ou" F S s Dealer lnqu,ries W s `-9 6 e p-, a D i 4 i ft y �iE.� n. E t 0 c 8, to 3,�€ L i iu G- 6 -z-� a.. .5:,�. �F'r 122 ,t c with Phase 1 being undertaken by Kim t .L Count Phase I included removal 0 t y l T :,?j" `f :em roughly half of the historic fill materia placed on the site along with low love r' contaminated materials (soil contaminate( ter r`� ss 1 oil an diesel) that were disc overe( f} on site Phase II of the �ro'ect construe -.f .r 1 1 ✓f r s t y .r 'i ;.(n is c_ -v2 �..�-r �s r s' iron, undertaken by USAGE, include( F' j a p T removal off the remaining fill material r s Fw..� f installation of logs as habitat features, ant i y f v j rcconncctin the site to the Dusvamisl s i p� l y' Legend River Y r 4.r f a Construction of Phase 1 began it C rea t ed Veg. Zones 2008, but was extended into 2009 whet T i t"pi Er., soils tainted with oil and diesel were c -4 4 u :4 �JisKi} y r ..y ,,.k. is l r m dis r 4 covered to extend well beyond previou I ry -�,1 ,t -te f F AT, 0T estimates into a large section of the exist w 1z:- 'V 'H ing river bank The expansion of Phase Above: Graphic reflects expected inundation at mean higher high wafer (MI-11-1W) required revised permits to allow work it Below: Graphic reflecting expected inundation at Mean Lower Low Water (1`eILLW) the river and a cofferdam type structure o isolate the work arca from Rowing ware and inundation related to the tides. 1 5'� large, portable dam syste m was use( 3 4 W t instead of a traditional coffer dam tc x W 4. ,r� accommodate the large tidal fluctuation. 3 found at the site. The use of this systcn v'��r r 6' r'� also minimized the impacts on the existin :-:ir 1 47x y marsh and mudflat adjacent to the river ti o b an k he isolation dam consisted of serie, fi g tea° ,,,_r �r T w I of independently placed 10 foot tall stee gi g Y L frames designed to support an imperviote r °a r 0 P'',' °°"'Y fabric covering the rive, side of di( 1 m.a-�,•t�„( frame. The frame was installed in stnal r Created Vug. Zones z i *,i �t A sections using a mobile crane operatin I ,z; t L. -,,,>n, a from the shore. Trained installers fron s, r? ,°o Foot, °T a the supplier, Portallam, assisted Kin -r t 4 County crew members in setting and con netting the frames together, deploying th( Section 404 Clean Water Act Although obtaining permits even for fabric and keying the toe of the fabric inrc Nationwide authorization; restoration projects can be time consum- the substrate a minimum of 10 feet (ion- Section 401 Clean Water Act Water ing and a challenge of its own, permitting the base of the frame. A line of sand bag: Quality Certification; for this project was less onerous because of was then placed along the outer edge 01 Endangered Species Act consultation the extensive planning and coordination the fabric to keep it in place. lnstallatior with both U.S Fish and Wildlife effort undertaken by the project pal triers of the isolation system took roughly foul Service and NOAA Fisheries; and the WRIA 9 Watershed Ecosystem days. The weight of the water on top of State Environmental Policy Act com- Forum partnership Having an adopted the fabric and against the frame held the pliance via an Environmental restoration plan, acceptance from local dam in place. Pumps were used to remov< Checklist; jurisdictions, and cooperative reviewers groundwater and /or seepage 0 om under Hydraulic Project Approval by shortened what could have been a much the installed harrier Use of the isolation Washington State Department offish more difficult and costly endeavor system allowed the project to complete and Wildlife; Permitting agencies, particularly at the Phase I construction outside of the normal Public Works Construction Permit, City of Tukwila, made every effort to help summer construction season and without Shoreline Substantial Development streamline review while still ensuring corn- regard for tide cycles that normally would Permit Exemption and Tree Removal pliance with all requirements have inundated the construction area. Usc permit from the City oflulcwila, and of portable dam structure rarher than a Sire Alteration Permit issued by the Cons'truesion sheet -pile cofferdam or equivalent alsc King County Parks Division (site owner) The project was constructed in phases minimized impact in terms of physical 1 23 disturbance and tutbtdity +o the existing ever, the team was able keep the project description of the Phase II effort will be intertidal habitat. moving forward despite numerous WWII- featured in the November /Dectruber issue With the isolation dam in place, the ticipated obstacles At tlu_ end of the of Land and Water. L &W contaminated soil extending into the bank Phase I effort, the team was able to of the river was removed along with tons remove approximately 30,000 cubic yards by jozz f/ inse,z of concrete rubble used by the previous of non native debris and tainted so il an d owner as rip rap facing All totaled, the clear the way for the const of the Project location- Phase I effort resulted in removal of over intertidal marsh and mu at habitat that Latitude: 47.50336 �rL� 30,000 cubic yards of contaminated soil, had been the original goal. Longitude: 122.2957 Phase II construction involved final f -3 g of the off channel habitat, installa Jon Hansen is re senior ecologist and I h the Isol7411011-'.6141151711* tion of habitat fcatutcs including huge ry n. project nzarza cr with Kin Count y Water pla�e he eor�tammated J b g° 1 I 8 g -4 t wood, stabilization of the slopes and and Land Resources Division. He can be so li eXten planting native vegetation. A detailed reached at Jon. Hatnenfrokingcounty.gou. £Into the bank of the river as removed along with ri g, r tons�of concrete s L'_`�. .roc ^ax. -,,.r t�. 'xk z.,- '`�x..K, -may �-u a foundry slag, bricks, scrap metal and mis W a a cell aneous construction /demolition debris. f- "toward the end of the remediation effort, B ERHAS�VE1/ERBEE( the remaining bank was irregular, unstable wit mo t r and }ow enough to allow water to freely f t flow into thc main body of the site. r z rt r y Fi Although tempting, the cost of maintain- f -f v it ing the isolation dam in place until Phase x y II construction was prohibitive due to the eight -month separation of the completion -_,Y of Phase I and the beginning of Phase II construction. To keep the site isolated from river and stabilize the site as a whole, suitable soil retraining on site was used to "'4 construct an earthen berm between the r 1 river and the disturbed site. The berm r n was built with compacted lifts, a 15 foot may 7 t top width and minimum of 2 to 1 (V:H) 63 side slopes faced with coir fabric to pre- k l i -t r s vent erosion Rock salvaged from thc fat- fz P e J ti ing was also placed along the riverward toe r to increase stability. ,gir Despite daily tidal fluctuations, the r slopes showed no sign of failure between %44i the two construction phases. a Completion of Phase 1 construction ���z �;1 l y -.4' ,g 4 "�F was a major accomplishment for the local fY a {t rr :g p g g �e i sponsors and made final construction in r i0.� ep .0-1g s�u p w, -(1 e ,j 1, ree 4 tj :1 partnership with the US Army Corps of P,,.., e 4 s 't I t E'er s a Engineers possible Although the design 4 t ectWe o_Aa i eigSs tTIITT 1 Ip� v team had .substantial experience in restora- tion design and construction, the combi- rk -_4 nation of contaminated soil, unpredictable fcirsi andSe Whys! 3 subsurface materials and the tidal condi- hts3h��mueh a �r f tions tions made the project into what can best ¢i .l be described as a character building expe- z tierce For the team With the sound s �a advice of good consultants and comtnittcd A� t -2 support of the \h'RUA 9 jurisdictions, how- s c 124 1 ,2:4 -�3 1t_ City of Tukwila Utilities Committee UTILITIES COMMITTEE Meeting Minutes November 9, 2010 5:00 p.m. Conference Room #1 PRESENT Councilmembers: Kathy Hougardy, Chair; Dennis Robertson (filling in for Joe Duffle) and Allan Ekberg Staff: Frank Iriarte, Gail Labanara, Ryan Larson and Kimberly Matej CALL TO ORDER: Committee Chair Hougardy called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Duwamish Gardens: SRFB Grant Agreement Staff is seeking Council approval to enter into a grant agreement with the State of Washington Salmon Recovery Funding Board (SRFB) to be awarded $197,299 in grant funding for design costs related to the Duwamish Gardens site. Design funding for this project is estimated at $275,000 and will be funded as follows: $52,929.34 King Conservation District grant funding (see Utilities minutes dated September 28, 2010), $197,299 SRFB grant funding and $24,771.66 City funding (301 Fund). Staff has requested this item move directly from the November 22 COW to the Special Meeting following in order to meet the mandated Office of Financial Management grant funding obligation deadline of November 30, 1010. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION AND SPECIAL MEETING TO FOLLOW IF APPROPRIATE. B. 2010 3rd Ouarter Reports The Committee reviewed the status of program goals as outlined in the 2010 3` Quarter Report, and asked questions as appropriate. INFORMATION ONLY. III. MISCELLANEOUS Committee Member Ekberg inquired about the light brightness of the street lamps on Tukwila International Boulevard. Currently, the lights emit a darker sort of amber lighting versus a bright white light. Statistics show that crimes are less likely to happen in well -lit areas, and Committee Member Ekbreg is interested in knowing if brighter light is an option on the Boulevard. Frank Iriarte will check with the Street Division to research this possibility. Committee Member Ekberg also suggested publicizing the priority snow routes in the Hazelnut and/or Tukwila Reporter. Meeting adjourned at 5:49 p.m. Next meeting: Tuesday, November 23, 2010 5:00 p.m. Conf. Room No. 1. Committee Chair Approval Minute by 125 126 e .jiff y' Go UNCIL AGENDA SYNOPSIS V o.L -sls o `i'y hatreds Prepared by I May, ITEM 1VO. P 11� 1 R .r ea ouncil review Meetrn Date 1 11/22/10 1 BG ;a.' I (t—NC 1 0 l_ 14 '`�,,�t 12/06/10 BG I s I r90 1 ITEM INFORMATION 1 CAS NUMBER: 10-139 I ORIGINAL AGENDA DA'L'E: NOVEMBER 22, 2010 AGENDA ITEM TITLE Development Agreement between WEA Southcenter, LLC and the City regarding traffic impact fees for Westfield Southcenter Mall CATEGORY Discussion 1 1 Motion n Resolution Ordinance U Bid Award Public Heann g 1 1 Other Mtg Date 11/22/10 Mtg Date Mtg Date Mtg Date 12/06/10 Mtg Date Mtg Date 12/06/10 Mtg Date: SPONSOR n Council 1 1 Mayor U Adm Svcs DCD n Finance n Fire n Legal U P &R 1 1 Police PTV SPONSOR'S This development agreement between the City and WEA Southcenter, LLC determines SUMMARY the methodology and process for calculating traffic impact fees for future expansion or renovation of the Westfield Southcenter Mall. It treats the Mall as one site and sets a trip ceiling for maximum number of trips for the site and allows a trip bank to be created. It also provides a mechanism for using banked trips and sets forth triggers when traffic impact fees are owed to the City. REVIEWED BY n COW Mtg. CA &P Cmte 1 1 F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. I 1 Parks Comm. E Planning Comm. DATE: 11/15/10 RECOMMENDATIONS: SPONSOR /ADMIN Public Works COMMITTEE Unanimous approval, forward to Committee of the Whole. COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 Fund Source. Comments: MTG. DATE I RECORD OF COUNCIL ACTION 1 11/22/10 1 1 12/06/10 1 I 1 MTG. DATE I ATTACHMENTS 11/22/10 1 Information Memo dated November 9, 2010 (revised after 11/15 TC) 1 Draft Ordinance 1 Development Agreement I Transportation Committee Meeting Minutes from November 15, 2010 1 12/06/10 1 I 1 2t 128 \�y. City of T ukwil a a y Jim Haggerton, Mayor 290$ INFORMATIONAL A MEMORANDUM TO: Mayor Haggerton Transportation Committee I FROM: Bob Giberson, Public Works Director 1. DATE: November 9, 2010 SUBJECT: Development Agreement Westfield Southcenter Mall ISSUE The purpose is to determine whether the City should enter into a development agreement with WEA Southcenter LLC regarding how impact fees will be assessed and trips tracked for the Westfield Southcenter Mall as a unified site, rather than separate parcels; thereby creating efficiencies and predictability for both the City and Westfield. BACKGROUND WEA Southcenter LLC is the operator of the Westfield Southcenter Mall (Mall) and owner of the majority of the Mall property. Given that there are additional parcels on the Mall site and the sheer size of the use (85 acres), issues have arisen regarding the assessment of impact fees; how they are calculated, how the trips are tracked and when credit is given for discontinued uses. For example, when Seafood City was permitted, disputes arose regarding whether trips from the discontinued Mervyn's should be credited against the new Seafood City trips. Appeals of this nature can be costly for both the City and Westfield; thus, it appeared desirable to simplify the process for assessing traffic impact fees for development and redevelopment of the Mall property. Staff worked collaboratively with Westfield to agree on a methodology and process for the calculation of traffic impact fees to expedite permitting and provide predictability for future development and redevelopment. Nothing in the proposed agreement vests Westfield to a specific impact fee amount. When fees are owed, they will be paid at the rate in effect at the time of assessment. This agreement simply addresses the methodology for analyzing and utilization of trips to and from the site DISCUSSION This development agreement accomplishes the following: e Treats the Mall as one site for purposes of traffic impact fee analysis 6 Sets a "trip ceiling" for maximum number of trips for the site, as set forth in the 2004 EIS. e Allows for a "trip bank" to be created for discontinued uses at anchor or pad locations for the term of the agreement. e Provides a mechanism for using "banked" trips when a new use replaces a discontinued use. e Sets forth triggers for when traffic impact fees are owed to the City. e Streamlines the process for providing traffic analysis to the City and places the primary burden on demonstrating the availability of banked credits on Westfield. RECOMMENDATION Council is being asked to approve the ordinance adopting the development agreement between the City and WEA Southcenter, LLC and consider this item at the November 22, 2010 Committee of the Whole meeting and subsequent December 6, 2010 Regular Meeting with a public hearing Attachments: Ordinance Adopting the Development Agreement. Development Agreement with Westfield W• \PW Eng \OTHER \Bob Giberson \InfoMemo Westfield Dev Ag 2010 doc 1 2 9 130 DRAFT AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF TUKWILA AND WEA SOUTHCENTER LLC REGARDING TRAFFIC IMPACT FEES FOR THE DEVELOPMENT AND REDEVELOPMENT OF WESTFIELD SOUTHCENTER MALL; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, RCW 36.70B 170 authorizes the City to enter into "development agreements" with persons having ownership or control of real property; and WHEREAS, pursuant to RCW 36.70 B 190, this ordinance and the "development agreement" shall be recorded with the real property records of the county; and WHEREAS, pursuant to RCW 36.70B.200, on December 6, 2010 the City Council held a public hearing regarding the Development Agreement; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Development Agreement Adopted. The Development Agreement between the City of Tukwila and WEA Southcenter LLC, a copy of which is attached to this Ordinance as Exhibit A, is hereby adopted. Section 2. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 3. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2010 ATTEST/ AUTHENTICATED Christy O'Flaherty, City Clerk Jim Haggerton, Mayor Filed with the City Clerk: APPROVED AS TO FORM BY Passed by the City Council. Published. Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number Attachment: Exhibit A Development Agreement W Woi d Processing Ordinances \Adopting Westfield Development Agreement.doc 5K h 11/17/2010 Page 1 of 1 131 132 DEVELOPMENT AGREEMENT BY AND BETWEEN THE CITY OF TUKWILA AND WEA SOUTHCENTER LLC FOR THE EXPANSION AND RENOVATION OF WESTFIELD SOUTHCENTER MALL THIS DEVELOPMENT AGREEMENT "Agreement is made and entered into this day of 2010, by and between the CITY OF TUKWILA "CITY a noncharter, optional code Washington municipal corporation and WEA SOUTHCENTER LLC "WESTFIELD a Delaware limited liability company. I. RECITALS WHEREAS, the Washington State Legislature has authorized the execution of a development agreement between a local government and a person having ownership or control of real property within its jurisdiction (RCW 36.70B.170(l)); WHEREAS, Westfield Southcenter Mall (the "Mall is located on land within the City of Tukwila, within the block bounded by Southcenter Parkway, Strander Boulevard, Andover Park West and Tukwila Parkway. The Mall, comprising approximately 85 acres, is illustrated on attached Exhibit A. WHEREAS, Westfield is the operator of the Mall and the owner of the majority of the Mall property, as illustrated in Exhibit A and legally described in Exhibit B (the "Westfield Property WHEREAS, the purpose of this Agreement is to simplify the process for assessing traffic impact fees for development and redevelopment of the Westfield Property. WHEREAS, the Parties agree that the Mall's presence in the community provides significant economic and community benefit to the City and its residents; WHEREAS, it is in the best interest of the Parties to agree on a methodology and process for the calculation of traffic impact fees as they relate to development and redevelopment of the Westfield Property to expedite peimitting and provide predictability for future development and redevelopment; WHEREAS, The Westfield Shoppingtown Southcenter Expansion EIS (E03 -010) was conducted for the proposed expansion of the Mall in October 2004 (the "EIS This proposed expansion was expected to expand and renovate the Mali by 787,903 additional square feet of gross building area (gba). As of the date of this Agreement more than half of the proposed 787,903 expansion has been built. WHEREAS, at the time of EIS preparation, King County Parcel No. 3597000257 (the "Former Bank of America Parcel located in the northwest portion of the Mall, was owned by 1 Y \WP\ \VESTFIELD \DEVELOPMENT AGREEMENT \TIP AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 1 I- 09- 10_DOCX 133 Bank of America, N.A. and occupied by an 11,800 square foot (gla) Bank of America drive -in bank (the "Former Bank of America that generated 148 p.m. peak hour trips. The Former Bank of America Parcel was not considered part of the Mall in the EIS but trips from the bank were considered part of the existing background conditions. In 2009, Westfield acquired the Fonner Bank of America Parcel, the uses on the Former Bank of America Parcel were discontinued and a new Bank of America bank was built on the Westfield Property. Traffic impact fees were paid when building permits for the new Bank of America bank were issued. WHEREAS, at the time of EIS preparation, the Mall consisted of five anchor buildings occupied by Nordstroms, Macy's, Sears, J.C.Penney and Mervyn's respectively (the "Anchor Buildings an enclosed multi- tenant building (the "Mall Building and several detached single tenant buildings (the "Pad Buildings In 2007 the use of the Mervyn's Anchor Building was discontinued. WHEREAS, the EIS contemplated that, at build -out of the 787,903 additional square feet (gba), 1332 new p.m. peak hour vehicle trips would be added to the City transportation system due to the expansion and renovation; WHEREAS, 1139 new trips have been added to the City's transportation system due to the expansion and renovation of the Mall since 2004. WHEREAS, a development agreement must be approved by ordinance or resolution after a public hearing (RCW 36.70B.200); and WHEREAS, a public hearing for this Development Agreement was held on and the City council approved this Development Agreement by Ordinance on NOW THEREFORE, in consideration of the mutual promises set forth here, the parties hereto agree as follows: III. AGREEMENT 1. The Project. The Project is the development, redevelopment, reoccupancy of previously discontinued uses, and future changes in use of the Westfield Property, including the addition of new free standing or attached structures. The term "Development" as used hereinafter shall include any proposed development, redevelopment, or reoccupancy of previously discontinued uses on the Westfield Property and any future changes in use of Anchor or Pad Buildings on the Westfield Property. 2. Westfield Development Agreement. Effective December 23, 2005 Westfield and the City entered into a Development Agreement which addressed, among other things, the payment of traffic impact fees (the "Westfield Development Agreement This Agreement supersedes the methodology in the Westfield Development Agreement for the calculation of traffic impact fees. All other provisions of the Westfield Development Agreement remain unchanged in full force and effect. 2 Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT\TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX 134 3. Transportation Impact Fees and Concurrence Approval. 3.1 Concurrence Approval. Pursuant to TMC 9.48 and TMC 21.04, the City has determined that Mall, up to the Trip Ceiling (hereinafter defined), meets the City's standards for transportation concurrency approval and mitigates significant adverse impacts to the City's transportation system; provided that transportation impact fees are paid, if owing, applicable at the time of building permit issuance. 3.2 Categorization of Trips. As described in the EIS, the use of the Mall, prior to any expansion after 2004, generated a total of 3022 p.m. peak hour vehicle trips. These trips, plus the 148 p.m. peak hour vehicles trips from the Former Bank of America, or a total of 3170 p.m. peak hour trips, comprise the baseline of existing trips in this Agreement (the "Existing Trips These Existing Trips are further explained as set forth in Exhibit C. Development at the Mall, as described in the EIS, was expected to generate at total of 1332 net new pm peak hour trips "Future Trips Since 2004, Development at the Mall has resulted in the addition of 1139 new p.m. peak hour vehicle trips, of which the 153 new trips from Seafood City were offset by applying an equal number of trips from the discontinuation of the fowler Mervyn's, resulting in 986 net new trips to date "Net New Trips to Date As a result, 346 net new pm peak hour trips are remaining as of the execution of this Agreement (the "Remaining Trips 3.3 Trip Bank. Traffic impact fees will be imposed in accordance with the terns of this Section. 3.3.1 Trip Ceiling. The maximum number of p.m. peak hour trips for the Mall covered by this Agreement is 4502 trips (the "Trip Ceiling Subject to the provisions of this Agreement, these 4,502 trips shall be reserved by the City for use by Westfield hereunder for the Teun of this Agreement'. 3.3.2 Deposit of "Credits" into Trip Bank. Westfield shall be entitled to deposit into the Trip Bank, trip reductions from the closure or discontinuance of any use or portion thereof in an Anchor Building or Pad Building on the Westfield Property, as depicted in Ex. A, or trip reductions from a change in use in an Anchor Building or Pad Building on the Westfield Property "Banked Trip Credits It shall be the responsibility of Westfield to provide sufficient evidence to the City of the trip reduction proposed to be approved as Banked Trip Credits and evidence of the closure, discontinuous, or change in any use. The City shall confirm the requested Banked Trip Credits within 45 days of the Westfield's request. The Banked Trip Credits may be used to off -set trips generated by the reoccupancy of any building, or portion thereof, as well as new development. The Parties agree that the Trip Bank has, as a starting balance, 194 trips. 3.3.3 Trip Credits from Klickitat Dedication. Westfield dedicated right of -way for the Tukwila Urban Access/Klickitat Improvements Project 84 -RW19. The Westfield Development Agreement provided a credit for the value of that dedication against traffic impact I Of this Trip Ceiling, 604 trips have been allocated to the property owned by Astoria Reality, Inc (the Macy's Parcel and 192 trips have been allocated to the property owned by Bank of America N.A., (the "Bank America Parcel It shall be the responsibility of Westfield to work with these property owners if development plans are proposed for these parcels to ensure consistency with this Agreement. 3 Y \WP \WESTFI ELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX 135 fees paid. To account for the credit remaining as of this date, The City agrees that Westfield has 285 additional pre -paid trips to apply against future development under this Agreement. 3.3.4 When Traffic Impact Fees Are Triggered. For any Development that generates net new PM peak hour trips, Westfield shall provide the City a traffic analysis. In that traffic analysis Westfield must elect to use Banked Trip Credits or indicate it will pay for the net new trips. If Westfield elects to use Banked Trip Credits, it must demonstrate that there are sufficient credits available to offset the net new trip generation. Traffic Impact Fees shall also be triggered for the conversion of a parking garage or a portion thereof to a trip generating use, the construction of any new trip generating building or the physical expansion of any existing building for a trip generating use. 3.3.5 Calculation of Traffic Impact Fees Owing. Of the 4,502 trips allocated for the Mall under this Agreement, traffic impact fees have been paid, for 4,156 trips. 2 With the additional pre -paid trips established by Section 3.3.3 above, traffic impact fees have been paid for 4441 trips "Pre -paid Balance Thus, payment for traffic impacts is only due when the number of trips occurring on the property exceed 4,441, up to the trip ceiling. Trips exceeding the Pre -Paid Balance will be assessed the impact fee that is in effect at the time of building permit issuance. 3.3.6 Engineering Analysis. Trip generation is generally calculated using the ITE Trap Generation manual. Exceptions to this analysis arise when uses are unique. Should Westfield propose a unique use for which an independent traffic analysis is required, such analysis must be submitted to the City for approval 60 days prior to permit issuance. The City shall decide on whether to approve such analysis within 30 days after submittal by the Westfield. 3.3.7 Monitoring. It shall be the responsibility of Westfield to provide sufficient evidence of trip generation for new proposed Development and for any proposed Banked Trip Credit. Trip generation studies shall be consistent with traffic engineering practices and shall be mutually agreed upon by both parties prior to implementation of this agreement. The City shall maintain a ledger of Banked Trip Credits and trips remaining under the Trip Ceiling. 4. Exhibits. Exhibits to this Agreement are as follows: a) Exhibit A Westfield Mall Illustration indicating pad buildings and anchor buildings b) Exhibit B Westfield Property Legal Description c) Exhibit C Westfield Southcenter Trip Matrix 5. General Provisions. 2 This payment has been accomplished by a combination of SEPA mitigation, payment by existing development, cash payments and land donation for system improvements. 4 Y \WP\ WESTFIELD \DEVELOPMENT AGREEMENT \TIF AGREEMENT\TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX 136 5.1 Governing Law. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Washington. 5.2 Term. The teilii of this Agreement shall commence on the Effective Date and shall continue for a period of six years (the "Teiiuination Date The ten" of this Agreement shall be automatically renewed for one additional three year teiiii unless the Mayor notifies Westfield at least 90 days prior to the Te>_"iination Date that the Agreement will not be automatically renewed "Non- Renewal Notice Upon issuance of a Non Renewal Notice the parties agree to negotiate in good faith amendments to this Agreement with the goal of extending the Agreement beyond the Termination Date. 5.3 Effective Date. This Agreement shall become effective on the first date upon which all Parties have executed this Agreement. 5.4 Recording. This Agreement or a memorandum thereof shall be recorded against the Westfield Property as a covenant running with the land and shall be binding on the Owners, its heirs, successors and assigns until this Agreement expires. 5.5 Agreement Binding on Successors. This Agreement shall be binding upon and shall inure to the benefit of the heirs, successors and assigns of the Owners, and upon the City, except as limited and conditioned in this Agreement. 5.6 Modifications to Agreement. This Agreement contains all terms, conditions and provisions agreed upon by the parties hereto, and shall not be modified except by written amendment executed by both parties. Amendments to this Agreement that materially modify the intent and policy of the Agreement must be approved by the City Council. Other amendments may be approved by the City Mayor. 5.7 Interpretation: Severabilitv. 5.7.1 Interpretation. The parties intend this Agreement to be interpreted to the full extent authorized by law as an exercise of the City's authority to enter into development agreements pursuant to RCW 36.70B.170 et seq., and this Agreement shall be construed to exclude from the scope of this Agreement and to reserve to the City, only that police power authority which is prohibited by law from being subject to a mutual agreement with consideration. 5.7.2 Severabilitv. If any provisions of this Agreement are deteiiiiined to be unenforceable or invalid in a final decree or judgment by a court of law, then the remainder of this Agreement not decreed or adjudged unenforceable or invalid shall remain unaffected and in full force and effect. In that event, this Agreement shall thereafter be modified, as provided immediately hereafter, to implement the intent of the parties to the maximum extent allowable under law. The parties shall diligently seek to agree to modify the Agreement consistent with the final court determination, and no party shall undertake any actions inconsistent with the intent of this Agreement until the modification to this Agreement has been completed. If the parties do not mutually agree to modifications within forty -five (45) days after the final court determination, then either party may initiate the arbitration process under Section 7 for 5 Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT \TIF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11 -09 -10 DOCX 137 determination of the modifications that will implement the intent of this Agreement and the final court decision. 5.8 Authority. Each party respectively represents and warrants that it has the power and authority, and is duly authorized, to enter into this Agreement on the terms and conditions herein stated, and to deliver and perform its obligations under this Agreement. 5.9 Exhibits and Appendices Incorporated. Exhibits A through C are incorporated herein by this reference as if fully set forth. 5.10 Headings. The headings in this Agreement are inserted for reference only and shall not be construed to expand, limit or otherwise modify the terms and conditions of this Agreement. 5.11 Time of the Essence. Time is of the essence of this Agreement and of every provision hereof. Unless otherwise set forth in this Agreement, the reference to "days" shall mean calendar days. If any time for action occurs on a weekend or legal holiday in the State of Washington, then the time period shall be extended automatically to the next business day. 5.12 Entire Agreement. This Agreement represents the entire agreement of the parties with respect to the subject matter hereof. There are no other agreements, oral or written, except as expressly set forth herein and this Agreement supersedes all previous agreements, oral or written. 5.13 Attorneys' Fees. In any action to enforce or determine a party's rights under this Agreement, the prevailing party shall be entitled to attorney's fees and costs. 5.14 No Third -Party Beneficiary. This Agreement is made and entered into for the sole protection and benefit of the parties hereto and their successors and assigns. Westfield, at its discretion, may apply the benefits of this Agreement to any of its tenants that are subject to the payment of traffic impact fees. No other person shall have any right of action based upon any provision of this Agreement. 5.15 Interpretation. This Agreement has been reviewed and revised by legal counsel for both parties, and no presumption or rule construing ambiguity against the drafter of the document shall apply to the interpretation or enforcement of this Agreement. 5.16 Notice. All communications, notices, and demands of any kind that a party under this Agreement requires or desires to give to any other party shall be in writing and either (i) delivered personally, (ii) sent by facsimile transmission with an additional copy mailed first class, or (iii) deposited in the U.S. mail, certified mail postage prepaid, return receipt requested, and addressed as follows: If to the City: 6 V \WP1WESTFIELD \DEVELOPMENT AGREEMENT \TIF AGREEMENT \TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX 138 City of Tukwila 6300 Southcenter Boulevard Tukwila, Washington 98188 Attn: Mayor's Office and Director of Public Works and Director of Community Development If to Westfield: General Manager Southcenter Mall Westfield Corporation, Inc. 633 Southcenter Seattle, WA 98188 -2888 And to: Senior Vice President Development Northwest Westfield Corporation, Inc. 11601 Wilshire Blvd., 12th Floor Los Angeles, CA 90025 -1748 And to: Brent Carson GordonDerr LLP 2025 First Avenue, Suite 500 Seattle, WA 98121 -3140 Notice by hand delivery or facsimile shall be effective upon receipt, provided that notice by facsimile shall be accompanied by mailed notice as set forth herein and shall be evidenced by a machine printed confirmation of successful transmission. If deposited in the mail, certified mail, return receipt requested, notice shall be deemed delivered forty -eight (48) hours after deposited. Any party at any time by notice to the other party may designate a different address or person to which such notice or communication shall be given. 5.17 Delays. If either party is delayed in the performance of its obligations under this Agreement due to Force Majeure, then performance of those obligations shall be excused for the period of delay. For purposes of this Agreement, economic downturns, loss in value of Westfield assets, inability to obtain or retain financing, do not constitute a force maj eure event. 5.18 Indemnification. Except as otherwise specifically provided elsewhere in this Agreement and any exhibits hereto, each party shall protect, defend, indemnify and hold harmless the other party and their officers, agents, and employees, or any of them, from and against any and all claims, actions, suits liability, loss, costs, expenses, and damages of any nature whatsoever, which are caused by or result from any negligent act or omission of the 7 Y W P\ W ESTFI ELD \DEVELOPMENT AGREEMENT\TJF AGREEMENT \TUK WI LA WESTFI ELD DEVELOPMENT AGREEMENT 11-09-10 DOCX 139 party's own officers, agents, and employees in performing services pursuant to this Agreement. In the event that any suit based upon such a claim, action, loss, or damage is brought against a party, the party whose negligent action or omissions gave rise to the claim shall defend the other party at the indemnifying party's sole cost and expense; and if final judgment be rendered against the other party and its officers, agents, and employees or jointly the parties and their respective officers, agents, and employees, the parties whose actions or omissions gave rise to the claim shall satisfy the same; provided that, in the event of concurrent negligence, each party shall indemnify and hold the other parties harmless only to the extent of that party's negligence. The indemnification to the City hereunder shall be for the benefit of the City as an entity, and not for members of the general public. 5.19. Mediation. If a dispute arises from this Agreement or an alleged breach thereof and if the dispute cannot be resolved through direct discussions, either party may, at its election, request mediation by giving notice to the other party "Mediation Notice Within 5 business days from the Mediation Notice the parties shall mutually agree on the selection of a mediator or, if the parties are unable to mutually agree on the selection of a mediator, the mediator shall selected by JAMS. All fees and expenses for mediation shall be borne by the parties equally. However, each party shall bear the expense of its own counsel, witnesses, and preparation and presentation of evidence. If Mediation is elected and is unable to resolve the dispute, the parties proceed with all available administrative appeals or judicial remedies. IN WITNESS WHEREOF, the parties hereto have caused this Development Agreement to be executed as of the dates set forth below: CITY OF TUKWILA By Its Dated: WEA SOUTHCENTER LLC By Its ATTEST: By 8 Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT\TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 11- 09- 10.DOCX 140 Christy O'Flaherty, City Clerk APPROVED AS TO FORM: By Shelley M. Kerslake, City Attorney STATE OF WASHINGTON ss. COUNTY OF KING On this day of November, 2010, before me, a Notary Public in and for the State of Washington, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated that he was authorized to execute the instrument, and acknowledged it as the of the City of Tukwila to be the free and voluntary act and deed of said municipal corporation for the uses and purposes mentioned in the instrument. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC in and for the State of Washington, residing at My appointment expires Print Name 9 Y WP W ESTFI ELD \DEVELOPMENT AGREEM ENT\TI F AGREEMENT TUK WI LA WESTFIELD DEVELOPMENT AGREEMENT 11-09-10 DOCX 141 STATE OF WASHINGTON ss. COUNTY OF KING On this day of November, 2010, before me, a Notary Public in and for the State of Washington, personally appeared personally known to me (or proved to me on the basis of satisfactory evidence) to be the person who executed this instrument, on oath stated that he was authorized to execute the instrument, and acknowledged it as the of Prudential Financial, Inc. to be the free and voluntary act and deed of said corporation for the uses and purposes mentioned in the instrument. IN WITNESS WHEREOF, I have hereunto set my hand and official seal the day and year first above written. NOTARY PUBLIC in and for the State of Washington, residing at My appointment expires Print Name 10 Y \WP \WESTFIELD \DEVELOPMENT AGREEMENT\TIF AGREEMENT\TUKWILA WESTFIELD DEVELOPMENT AGREEMENT 1 I- 09- 10.DOCX 142 7 -I t ig z ,.--2, i i l --e-- I -C 1: Or'''' ti 11 ,V ce.‘4. r :1 7; I 4 il 1 .7., 1 i, 11 i i i 1,,,,, I 1 177S`,1 i V I 1 :::;Th 1 I 1 j 2' L' i 1 1 7-- r T 7 T ••=s•Ti i 1 I% P I I 1 li I 5 1 I I j I i s J i 1 ANCHOR lt L d f..,., H i i 1 1 k .7 .27 11 I L-•-- 1 v l! SEAFOCO CM ,l I:, I 1 J 1 "t=64- I, --A il 1 --1 1 i I ANCHOR .1 i I _1 i II -,.,.,-,...-,,T. 1 •i I; Y- 1 1, t r...;* i h 1 t 11 1 ANCHOR 1 1 r157.1 i I i I I i r r.' ANCHOR iii :1 cm 1 n C- 1 1 1 1 L._ J 1 ■Il 'ii J ',J y 1 (7 r,..: 5 '1 '1 C 7 7 ",.s; I :1 'In ,71 v...— Li ..i i I i I I, 91 il 1 ,rf 1 i I' 1 `j 1 i, i '41 p i 7 s r,, 7; 7 7 1 I 1 '1 1 ,,.-..2 P i 01 l' IIII i ---1 li!I I I I I t:, do z.-4,- 4.% ■S a, c..) Co c_)e_, L., .F-. 7 7 1 r 1-' J --2 I r 1 r I I I V„.q•...i J ir,,,D1-ss I ....J1 i 1 ,f.r ..bcr, 1-: 1 -:n -g 1 s -1.. i; ,r I. 1 .i'l Li? I ,__c....---- -.1,:i., .1 1 f i t. r----- e SOUTHCENTER MALL SITE PLAN --I EXHIBIT A SITE Westfield Design os An ge les. CA 9:2025 1 1 SCA:C. .1,..,11 t,r1.:. 211. 2 01S j ilat',..I 9,i1 ...6 OC 4=. co EXHIBIT B WESTFIELI) PROPERTY LEGAL DESCRIPTION Parcels A, B, C, D, F, G, H, 1, .1, K, L, M, N, 0 and P of the WI:A Southcenter LLC Binding Site improvement Plan, Recorded Under King County Recording No. 20101021000765. 144 EXHIBIT C WESTFIELD SOUTHCENTER TRIP MATRIX Proposed (2004 EIS) Permitted as of 9-14-10 Weekday PM IWeekday PK4Peak Use Quantity 1 Rate Total Quantity Rate Total Trip Generation Prior to Expansion i x _Sh�ppin�Center 1,252,317 GLA _I.AO 3732 t252.317 GLA 2.98 3732 a Total Dr�e�ayTh�� 3732 3732 b Shopping Center Pass-By Tr�s 19% 7I0 19% 10 c Net Shopping Center Trips (prior tn expansion) (c=a-b) 3O22 3022 _d _Former Bank of America Outparce| lI80UGLA I2�4 264 I18O0GLA 22.4 264 e Former Bank ofAmer� 25% America 2� 66 25% 66 f 50 Former Bank o fAmer Pass-byThps i 19 50 19% g NetTripsfrom Former Bank of America (g=d-e-f) 148 148 h Total Trips Prior to Expansion (h=c+g) �17Oi 3170 ThpGenorabonfn»n�ExpundedSuuth�onter Shopping Center 1712�84 !GLA 2.68 4589 1,529,531 GLA 2.78 4252 Financial (Fidelity) i 7.207 'SF 2.78 20 __Restau�nt(CheesecakeF�ctor 21,101 'GSF 10.86 229 10,209 GSF 1O�86 11I Bank (Bank ofAmerica) 7.451 SF 25.82 192 Theater �N[) 4/ U.I4 560 2.QSO 0.14 416 Seafood City 35.85Q �LA 735 I�4 Hotel 148'Room� O49 68 i Total Trips 5446 5254 j Less Restaurant oo /Theater/8an�eafd[�y/Hmtd[aptu/eThps 25% 214 25% l46 k Total Driveway Trips (k=i-j) 5232 5009 Pass-by Shopping Center 17% 78O _17��` Bank 17�� 33 i Seafood City r 17% Restaurant 43% 98 43% 47 Total Pa�-8yThps r 878 B48 m Net Trips After Expansion w/o orrner BofA (m=i-l) 4354| 4161 __L -P Pagel cn EXHIBIT 41. WESTFIELD SO[]THCENTEAi TRIP MATRIX Proposed (2004 EIS) Permitted as of 9-14-10 Weekday PM !Weekday PMPeak Use Quantity Rate Total Quantity Rate Total n Net Trips After Expansion w/ Former BofA (n=g+m) 1 45021 4309 o Net New Trips (o=m'h) 1332 1139 p���a|'Fut�e trip-���afning1 346 Trip Credits for Bankin from Dimuo�tinuodU�e� q Mervyn's 86,115 GLA 2.79 240 r K4en�m'�Pa�-by 17% 41 s yWervyn'x Trip Credits (s=q'r) 199 t Former Bank ofAmerica 11800 GLA 22.4 264 u Former Bank ofAmehca Internal [apture 25% 66 Former 8ankofAmerciaPas*by 19% 50 r w Former Bank of America Trip Credits (v=s-t-u) 148 x Total Potential Trip Credits from Discontinued Uses 347 y Trips from Discontinued Uye�App|iedtoSeafood City2 153 z BankedThp�red�tsRemainin�(z=�y) 194 Prepaid Trips T�psPhortnExpansion (=h) 3170 Thp�omPennhtodExpandnno Kem 285 Total P� ��ai� Trips 4-441 ^1332-lI39+1S3=346 Because Seafood City's Trips were offset by applying trip credist, those thpsdo not apply against total remaining 2 Seafood City Net Trips =2G4'(17%x264)-(2596x264)=lS3 Page Transportation Committee Minutes November 15, 2010 Pane 2 C. Tukwila Urban Center Access (Klickitat) Protect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase three traffic signal control cabinets from Western Systems in the amount of $64,326.87 for intersections included in the Tukwila Urban Center (TUC) Access Project. The three cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) which provides real -time remote signal and closed circuit television. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the TUC Access Project. These above ground traffic control cabinets will enable ITS control at or near the following areas after project completion: I -5 and Nordstrom Klickitat Drive o Doubletree and McDonald's UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. D. Southcenter Parkway Extension Proiect: Traffic Control Cabinet Purchases Staff is seeking Council approval to purchase four traffic signal control cabinets from Western Systems in the amount of $85,769.16 for new intersections specified as part of the Southcenter Parkway Extension Project. The four cabinets will be built to specifications of the City's Intelligent Transportation System (ITS) as discussed m Item C above. Funding for this purchase is budgeted in the 104 Arterial Street Fund under the Southcenter Parkway Extension Project. These cabinets will enable ITS control at or near the following areas after project completion (see map in agenda packet for visual locations). South 200 Street E -Line D -Line Segale Drive C UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. E. Ordinance: Westfield Southcenter Mall Development Aureement Staff is seeking Council approval to enter into a development agreement with WEA Southcenter LLC (Westfield Southcenter Mall) regarding the assessment and calculation of traffic impact fees for the Mall. This agreement creates efficiency and predictability by treating the Mall as one unified site rather than separate parcels in this assessment and calculation. The agreement does not vest Westfield to any specific traffic impact fee amount. Highlights of the agreement include: Single unified site versus separate parcels O Sets maximum number of trips for site Creates trip bank opportunities and sets the stage for remaining trips Specifications of this agreement are consistent with amendments recently adopted relative to traffic impact fees. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. F. 2010 3 Ouarter Renorts The Committee reviewed the status of program goals as outlined in the 2010 3 Quarter Report, and had no questions. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5 26p.m. Next meeting: Monday, December 6, 2010 5:00 p.m. Conference Room 1 C o mm i ttee Chair Approval Mini >s b AM. Reviewed by GL 147 148 `"'t q w COUNCIL AGENDA SYNOPSIS T 'y InztzaIs ITEM No. l 47 y I Meeting Date Prepared by Mayor' view 1 oz -mczl review I 11/22/10 51 L 1 12/06/10 1 51 1 1 1 ITEM INFORMATION CAS NUMBER. 10-140 'ORIGINAL AGENDA DATE: NOVEMBER 22, 2010 AGI?NDi\ In MTrrLE Contract for Legal Services with Kenyon Disend PLLC C. \1'I,GORY DiscuJsZOnn Motion n Resolution I Ordinance I 1 Bid Award 1 1 Public Hearing Other M Date 11/22/10 Mtg Date 12/6/10 Mtg Date Mfg Date Mtg Date Mtg Date Mtg Date (SP ONSOR I 1 Council Mayor Adm Svcs n DCD Finance I I Fire n Legal 1 I P &R Police I 1 PTV SPONSOR'S The current contract for legal services expires 12/31/10. The proposed 2011 -2012 SUMMARY contract for general city attorney, prosecutor and paralegal services is $35,500 a month, plus expenses. This reduced rate offers a monthly savings of $4,286.00. RI? \'I1 ?WED BY n COW Mtg. CA &P Cmte F &S Cmte 1 I Transportation Cmte I 1 Utilities Cmte Arts Comm. 1 I Parks Comm. I I Planning Comm. DATE: 11/16/10 RECOMMENDATIONS: SPONSOR /ADMIN. Review and approval COMMITTEE unanimous Approval, Forward to the Committee of the Whole COST .IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $35,500 /month expenses Fund Source: 000.06.515.200 Comments MTG. DATE ,RECORD OF COUNCIL. ACTION 11/22/10 MTG. DATE ATTACHMENTS 11/22/10 Informational memorandum dated 11/08/10 Contract with Kenyon Disend Minutes from the Finance Safety Committee meeting of 11/16/10 12/06/10 14 y 150 i Ir-q IP- JII\Cit yofTukwlla a Jim Haggerton, Mayor _-9o a INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Steve Lancaster DATE: November 8, 2010 SUBJECT. Contract for Legal Services, 2011 -2012 ISSUE The current contract for legal services provided by Kenyon Disend PLLC expires December 31, 2010. Attached is a proposed contract for 2011 -2012. BACKGROUND The City of Tukwila contracts for legal services including o General city attorney services; Prosecution services, Litigation and contested administrative proceedings; 9 Paralegal services; and "Special services" (services not otherwise specified). DISCUSSION Under the current and proposed contracts, general city attorney, prosecutor and paralegal services are provided at a flat monthly rate. Litigation, contested administrative proceedings and "special services" are subject to prior approval and are billed at the hourly rates of contractor staff involved Contractor's hourly rates are attached to the proposed 2011 -2012 contract. The 2010 flat rate for general city attorney and prosecutor services under the current contract is $39,786 per month The flat rate for both 2011 and 2012 under the proposed new contract is $35,500 for a monthly savings of $4286 ($51,432 per year). RECOMMENDATION It is recommended that this contract be forwarded to the November 22, 2010 Committee-of-the Whole meeting for discussion, and the December 6, 2010 Regular Meeting for approval ATTACHMENTS Draft Contract for Legal Services 151 152 Contract No. CONTRACT FOR LEGAL SERVICES This Agreement is entered into by and between the CITY OF TUKWILA, Washington, a noncharter optional municipal code city hereinafter referred to as "the City," and KENYON DISEND, PLLC, hereinafter referred to as "the Contractor," whose principal office is located in Issaquah, Washington. WHEREAS, the City has a need to have certain legal services perfoinied for its citizens; and WHEREAS, the City desires to have the Contractor perfoim such services pursuant to certain terms and conditions; now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scone and Schedule of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all federal, state, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. Such local rules and ordinances shall include, but not be limited to, the City Code of Ethics, as set forth in Ordinance No. 2068. The Contractor shall request and obtain prior written approval from the City if the scope or schedule is to be modified in any way. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this reference. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011, and ending December 31, 2012, unless sooner teiiiiinated pursuant to paragraph 8 of this Agreement. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall -1 KenyonDisend20l 1 2012 Contract 153 not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. The Contractor shall procure and maintain in full force throughout the duration of this Agreement professional liability insurance with a minimum coverage of $1,000,000 per claim and $3,000,000 aggregate. Contractor shall provide evidence of such coverage in a manner and form acceptable to the City in the City's sole discretion. Cancellation of the required insurance shall automatically result in termination of this Agreement. 8. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. 9. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. 10. Assienment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 11. Entire Agreement. This Agreement contains the entire agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes which are mutually agreed upon shall be incorporated by written amendments to this Agreement and with the consent of the City Council. -2 KenyonDisend20l 1 2012 Contract 154 12. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 13. Applicable Law; Venue: Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of 2010. CITY OF TUKWILA CONTRACTOR: KENYON DISEND, PLLC By: Mayor Jim Haggerton Title: ATTEST /AUTHENTICATED: ADDRESS: 11 Front Street South Issaquah, Washington 98027 (425) 392 -7090 Christy O'Flaherty, City Clerk -3 KenyonDisend201 1 2012 Contract 155 EXHIBIT A SCOPE OF SERVICES, Contractor agrees to provide a level of service equal to or greater than the level of service provided by an in -house city attorney office consisting of one city attorney and one assistant city attorney /prosecutor. In particular, Contractor agrees to: 1. Provide general city attorney services, which include but are not limited to: A. Attend regular meetings of the City Council; B. Attend Executive Sessions and special meetings of the City Council, Committee of the Whole, Committee meetings, and meetings of City Boards and Commissions, upon request; C. Prepare or review ordinances, resolutions, contracts, interlocal agreements, and other city documents or materials as requested; D. Practice "preventative law" in the form of regular consultation with staff and elected officials, and maintenance of between 20 and 25 "office hours" each week at City Hall, exclusive of prosecutor time; E. Provide special classes and/or seminars for staff, elected officials, Boards, and Commissions on issues including, but not limited to, ethics, conflict of interest, and the appearance of fairness doctrine. F. Except as set forth in Section 3, defend litigation brought against the City; G. Defend or initiate administrative hearings involving the City including, but not limited to, drug forfeiture and seizure hearings, code enforcement, and similar matters; H. Such other general city attorney matters as are assigned; I. Provision of cellular telephones to all attorneys employed by Contractor, and a list of such telephone numbers to the City; and J. Comprehensive Internet and remote access capability, including e-mail, linking Contractor's office with City Hall. -4 KenyonDisend2011 2012 Contract 156 2. Provide city prosecution services, which include but are not limited to: K. Review, determine filing decision, and file all Tukwila Police Department reports involving misdemeanor and gross misdemeanor crimes, and represent the City on all contested traffic hearings; L. Regularly consult with and train police department personnel on selected legal issues, and attend police department administrative staff meetings as requested; M. File and defend appeals of municipal court decisions; and N. Such other city prosecution matters as are assigned. 3. Provide City Attorney services for litigation and contested administrative proceedings, which include but are not limited to: O. Initiation and defense of litigation and contested administrative proceedings on the City's behalf. Contractor shall be compensated for such litigation and contested administrative proceedings as Separate Matters under paragraph 2 of Exhibit B. 4. Provide Special Services, which include but are not limited to: P. Other specialized municipal law services; provided, however, that any such Special Services shall first be authorized by the Mayor, and shall be subject to paragraph 3 of Exhibit B regarding compensation. 5. Provide paralegal services, which include but are not limited to: Q. General paralegal support for the City Attorney and for the prosecuting attorney equivalent to one FTE. 6. It is understood and agreed that the City Attorney shall not provide private legal services to any employee of the City of Tukwila during the term of this agreement. -5 KenyonDisend20l 1 2012 Contract 157 EXHIBIT B COMPENSATION AND METHOD OF PAYMENT 1. For 2011, for all general city attorney and city prosecutor services set forth in paragraphs 1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of $35,500.00, plus extraordinary expenses. For 2012, for all general city attorney and city prosecutor services set forth in paragraphs 1 and 2 of Exhibit A, Contractor shall be paid a flat monthly fee of $35,500.00, plus extraordinary expenses. Extraordinary expenses shall include court filing fees, deposition and other discovery costs, parking, mileage costs other than to and from City Hall or other locations within the City, and other similar expenses advanced by Contractor on City's behalf. Extraordinary expenses shall not include routine photocopying, fax, or long distance telephone charges. 2. All litigation and administrative proceeding services set forth in paragraph 3 of Exhibit A shall be considered to be Separate Matters. Contractor shall maintain its current practice of providing individual monthly billing statements for each Separate Matter. Separate Matters mean (a) each individual civil action filed by or against the City, except that multiple condemnation lawsuits related to the same project shall constitute only one Separate Matter, (b) all Code Enforcement matters collectively conducted before the Hearing Examiner or in Court, but not including general code enforcement services which shall be included in Contractor's flat monthly fee, (c) all criminal appeals collectively filed by or against the City, (d) all significant projects which require specialized knowledge and hours expended outside of the regular office hours for that attorney; and (e) all drug or other forfeiture matters collectively filed by or against the City. Contractor shall include within the monthly flat fee, and shall not otherwise bill the City for, the first $5,000 expended on any Separate Matter as computed at Contractor's normal hourly rates for 2011 and 2012. Thereafter, and for each such Separate Matter, Contractor shall be paid its normal hourly rates for 2011 and 2012. A copy of Contractor's hourly rates for 2011 is attached hereto. 3. Special Services, if any, shall first be approved by the Mayor and City Council after negotiation regarding (1) whether additional compensation is fair and equitable for such Special Services and, if so, (2) the amount and manner of payment (e.g., flat fee, hourly, other) for such Special Services. -6 KenyonDisend20l 1 2012 Contract 158 KENYON DISEND, PLLC HOURLY RATE SCHEDULE FOR YEAR 2011 ATTORNEYS: Partners and Senior Attorneys: Michael R. Kenyon $255.00 Bruce L. Disend $255.00 Shelley M. Kerslake $225.00 Chris D. Bacha $225.00 Bob C. Sterbank $225.00 Margaret J. King $220.00 Kari L. Sand $210.00 Associate Attorney s: Renee G. Walls $170.00 Sara B. Springer $145.00 Rachel B. Turpin $110.00 PARALEGALS: Margaret C. Starkey $105.00 Sheryl A. Loewen 95.00 Pam M. Odegard 90.00 Shelly Crossland 90.00 Mary Eichelberger 90.00 Terry Cox 90.00 Kathy Swoyer 90.00 LEGAL INTERNS: $105.00 -7 KenyonDisend2011 2012 Contract 159 160 p y City of Tukwila d Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes November 16, 2010 5:00 p.m.; Conference Room ##3 PRESENT Councilmembers: De' Sean Quinn, Chair; Allan Ekberg and Dennis Robertson (filling in for Kathy Hougardy) Staff: Shawn Hunstock, Peggy McCarthy, Steve Lancaster and Kimberly Matej Guest: Chuck Parrish CALL TO ORDER: Chair Quinn called the meeting to order at 5:07 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2011 -12 Leval Services Contract: Kenyon Disend. PLLC Staff is seeking Council approval to enter into contract with Kenyon Dispend, LLC for legal services to be provided during the 2011 -12 biennium. With the exception of the changes listed below, the essential components of the legal services contract remain the same as in past years. x Contract has been reduced by $50,000 per year for basic services No longer guarantees the use of pagers for communication Hourly rate schedule increase per employee of 4 -6% (does not affect overall contract amount) New category added in Exhibit B: Compensation and Method of Payment, Section 2, Item D significant projects which require specialized knowledge A project example of the last bulleted item above is the legal work that was completed on the Shoreline Master Program (SMP). Work related to the SMP was billed as a separate matter; however, Kenyon Disend requested clarification for such projects in the new contract. In regards to Exhibit A: Scope of Services, Item 4, Special Services, Acting Committee Member Robertson requested a copy of all special matters and issues that were attended to by Kenyon Disend as outlined in their invoices submitted to the City during 2009 and 2010. Committee Chair Quinn requested that this same information come forward to Finance Safety so that Committee Members could identify and anticipate future liability. UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION. B. Legislation: 2011 Property Tax Levy Staff is seeking Council approval of an ordinance increasing the City's Regular Property Tax Levy from the previous year; an ordinance levying the General Taxes and a resolution declaring a finding of substantial need relating to the Property Tax Levy. Shawn Hunstock reported that today the King County Assessor released an update for Tukwila's assessed values which reports an increase in both assessed valuation (now $4,839,390,773) and annexation value from values originally published. This means that the levy rate needed for 2011 has decreased slightly from what is reported in the memo to Committee. The new rate is $2.78 which reflects a 4.51% increase from last year. 161 162 -Upcoming Meetings_ Events NOVEMBER DECEMBER 2010 22nd (Monday) 23rd (Tuesday) 24th (Wednesday) 25th (Thursday) 26th (Friday) 27th (Saturday) 0,, y A Utilitics Cmtc Q €.�.A nn Affairs Parks CANCELLED RESCHEDULED Th anksgiving Day Tukwila Lrt'1. Blvd. Gmte TO DEC. 15TH Action Cmtc's City offices closed City offices closed Tra.,h Pickup Da CANCELLED p WAS RESCHEDULED TO PA NOVEMBER20TH City Council i Committee of Court a the Whole Mtg., 7:00 PM (Council Chambers) C.O W. TO BE IMMEDIATELY FOLLOWED BY A SPECIAL MEETING 29th (Monday)': 30th (Tuesday) (Wednesday)', .2nd (Thursday): 3rd (Friday) 4th (Saturd Sister City A Equity Diversity A Human C-ntte Commission, Services CANCELLED 5 15 PM Providers, (CR #3) 11.30 AM Community Center) Court WINTERFEST A Free Family Event Enjoy hot cocoa, cookies, and live entertainment. V'S Schedule of Activities: 5.30 Santa arrives 5.30 -7:00 PM j Pictures with Santa ()tontine! fee) 6:00 PM Tree lighting! Visitors are encouraged to spread the holiday cheer by donating a non- perishable item for the Tukwila Food Pantry. Call 206- 768 -2822 for more information. ➢City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7'00 PM, Council Chambers at City Hall. A Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3 11/22/10 meeting has been cancelled. ➢COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206 -433- 7175). A Equity Diversity Commission: 1st Thurs., 5 15 PM, Conf. Room #3. Contact Joyce Trantina at 206 -433 -1850. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3 >Human Services Advisory Brd: 2nd Fri. of odd months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 433 -7180. A Human Services Providers: Quarterly, 11.30 AM, TCC (2010 3/19, 6/18, 9/17, and 12/3). Contact Stacy Hansen at 206 -433 -7181 ➢Sister City Committee: 1st Wed., 5.30 PM, Conf. Room 113 Contact Bev Willison at 206- 433 -1844 ➢Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1 ➢Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206 -433 -1860 ➢Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center Contact Chief Dave Haynes at 206-433-1812. A Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room #1 11/23/10 meeting has been cancelled Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty). 163 Tentative Agenda Schedule f Y; 11%IEETIIVG 7'`:- 1VIEE I`ING ]MEETING 3<- MEPPING 4' :.REGTJI:AR:�`�: ."k'. L. .�i'`: .ta.., November 1 8 15 22 11th Veterans Day See agenda packet (City offices closed) cover sheet for this 25n week's agenda (November 22, 2010 Thanksgiving Day Committee of the Whole (City offices closed) Meeting) 26th Day after C.O.W. to be Thanksgiving immediately followed (City offices closed) by a Special Meeting December 6 13 20 27 24th Special Presentation: Christmas Day Introduction and (observed) swearing in of Bill Devlin, (City offices closed) Police Sergeant COMMITTEE OF THE 31,t Public Hearing: WHOLE MEETING TO New Years Day Development Agreement BE FOLLOWED BY A (observed) with WEA Southcenter SPECIAL MEETING (City offices closed) LLC regarding traffic impact fees Unfinished Business: Ordinance adopting Development Agreement with WEA Southcenter LLC Budget Legislation: Ordinance amending Ordinance #2221, which adopted the budget for the 2009- 2010 biennium Ordinance adopting the annual budget for 2011 -2012 biennium Resolution adopting 2011 -2016 Financial Planning Model CIP Authorize Mayor to sign Supplemental Agreement #11 with HNTB (Klickitat project) Authorize Mayor to sign two contracts with Western Systems for ITS traffic signal control cabinets Authorize Mayor to sign a contract with Kenyon Disend PLLC for legal services for 2011 -2012 New Business: Motion regarding formation of a Fire Authority 164