HomeMy WebLinkAboutReg 2010-12-06 Item 5B.2 - Public Hearing - Resolution Adopting 2011-2016 Financial Planning Model / Capital Improvement Program COUNCIL AGENDA SYNOPSIS
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ITEM INFORMATION
I CAS NUMBER: 10-131
I ORIGINAL AGENDA DATE: NOVEMBER 22, 2010
AG] ND,\ ITEM TITLE An Ordinance adopting the 2011 -2012 biennial budget, and a resolution adopting the
2011 -2016 capital improvement plan.
C. I'I?GORY Discussion Motion Resolution Ordinance But' Award Public Hearing I 1 Other
Mt Date 11/22/10 Mtg Date Mtg Date 12/6/10 Mtg Date 12/6/10 Mtg Date Mtg Date 11/22/10 Mtg Date
SPONSOR n Council n Ma Adm Svcs E DCD Finance Fire Legal P&R Police PIY/
SPONSOR'S City Council is being asked to approve an ordinance adopting the 2011 -2012 biennial
SUMMARY budget, and a resolution adopting the 2011 -2016 Capital Improvement Plan.
These items are scheduled for Council consideration at the 11/22/10 C.O.W. and 12/06/10
Regular Council meeting.
RI. viiAvi BY COW Mtg. 1 1 CA &P Cmte F &S Cmte Transportation Cmte
Li Utilities Cmte n Arts Comm. n Parks Comm. n Planning Comm.
DATE: 11/16/2010
RECOMMENDATIONS:
SPONSOR /ADMIN. Finance /Public Works
COMMITTEE unanimous approval Forward to COW
COST IMPACT FUND SOURCE
EXPrNDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$284,108,685 $0 $284,108,685
Fund Source. MISCELLANEOUS FUNDING SOURCES, SEE DETAIL.
Co,n,nen
MTG. DATE RECORD OF COUNCIL ACTION
I 11/22/10 Forward to the next Regular Meet
12/06/10
MTG. DATE ATTACHMENTS
11/22/10 Informational Memorandum dated 11/18/2010 (revised after FS meeting)
Draft Ordinance
Draft Resolution
City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet)
Minutes from the Finance Safety Committee Meeting of 11/16/10
12/06/10 Ordinance in final form (final budget figures provided 12/1/10)
Resolution in final form, Info Memo, Attachment A, 3 revised CII' pages
Documentation from 11/22 C.O.Q. packet: (11/18 Info Memo and FS Minutes) 23
24
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1908
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, ADOPTING THE 2011 -2016 FINANCIAL PLANNING
MODEL AND THE CAPITAL IMPROVEMENT PROGRAM FOR GENERAL
GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS.
WHEREAS, when used in conjunction with the biennial City budget, the Capital
Improvement Program (CIP) and the Financial Planning Model for the period 2011 -2016
are resource documents to help plan directions the City will consider for the future; and
WHEREAS, the Financial Planning Model and Capital Improvement Program are
not permanent fixed plans, but are guidelines or tools to help reflect future goals and
future resources at the time budgets are being plaluled; and
WHEREAS, the cominitment of funds and resources can only be made through the
budget process;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby adopts the 2011 -2016 Financial Planning Model
and accompanying Capital Improvement Program, incorporated by this reference as if
fully set forth herein.
Section 2. A copy of the 2011 -2016 Financial Planning Model and accompanying
Capital Improvement Program shall be kept on file in the City Clerk's Office.
Section 3. The assumptions, revenues and expenditures will be reviewed and
updated annually, or as necessary, by the City Council.
Section 4. The detail of Capital Improvement Program projects will be reflected in the
published Financial Planning Model and Capital Improvement Program 2011 -2016.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of 2010
ATTEST/ AUTHENTICATED
Dennis Robertson, Council President
Christy O'Flaherty, CMC, City Clerk
APPROVED AS TO FORM BY
Filed with the City Clerk:
Passed by the City Council.
Office of the City Attorney Resolution Number
Attachment: Financial Planning Model and Capital Improvement Program 2011 -2016
W Word Processing Resolutions \Financial Planting Model ClP 2011 -2016 doc
GLntrlt 12/01/2010 Page 1 of 1
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ILA 1,
�s City of Tukwila
3
a Jim Haggerton, Mayor
1906 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
City Council
FROM: Gail Labanara, Public Works Analyst
Peggy McCarthy, Deputy Finance Director -A, '1L-
DATE: December 1, 2010
SUBJECT: 2011 2016 Financial Planning Model Capital Improvement Program
ISSUE
Updated Financial Planning Model and Capital Improvement Program (CIP).
BACKGROUND
Council requested that Attachment A include the actual activity from 2008 and 2009 and the
estimated projections and budget from 2010 We also have updates for specific CIP pages.
ANALYSIS
Attached is the latest version for Attachment A. There will be some additional adjustments as we
finalize Attachment B and incorporate those numbers into Attachment A. Three CIP pages have
been changed from the Proposed CIP and have been attached for reference. Below are the
changes made to Attachment A compared to the Proposed Attachment A.
Added 2008, 2009, 2010 Projection, and 2010 Budget for historical reference.
Incorporated $1 million in decreased Health Insurance Premiums into O &M Expenditures (Att B).
D Incorporated $2.2 million in Program Reductions into O &M Expenditures (Att B).
Incorporated $900k (50 in Other Revenues /Exp Reductions into O &M Expenditures (Att B).
Incorporated Howard Hanson Dam into General Government 303 Fund (see new CIP page).
Combined Bridges and Arterial Streets as now budgeted together in 104.98 for Project Accounting.
New CIP page 10 for TUC Pedestrian Bridge (recently received a $500k grant).
New CIP page 51 for Duwamish Gardens (updated at 11/1 Transportation Committee).
RECOMMENDATION
Information for adoption of the 2011 -2012 Biennial Budget Ordinance and the Resolution for the
2011 -2016 Financial Planning Model and Capital Improvement Program.
Attachments: Attachment A
New CIP page 83 Tukwila Levee Repairs for Howard Hanson Dam Flood Response
TUC Pedestrian Bridge, page 10 CIP page
Duwamish Gardens, page 51 CIP page
H: \CIP \Info Memo Final Att A for 12 -6 -10 Council.doc 2 9
30
ATTACHMENT A
CITY OF TUKWILA
TOTAL REVENUES EXPENDITURES
2011 2016 Analysis in 000's
2010
2008 2009 Projec- 2010
REVENUES (see A -1) Actual Actual tion Budget 2011 2012 2013 2014 2015 2016 Totals
General Revenues
Sales Tax 18,209 14,739 14,822 15,502 15,400 15,631 15,865 16,103 16,587 17,084 96,670
Property Taxes 11,116 12,190 13,395 12,400 12,800 13,120 13,448 13,784 14,129 14,482 81,763
Utility Taxes 4,262 4,942 4,646 4,747 4,500 4,635 4,774 4,917 5,065 5,217 29,108
New Revenues 3,000 3,000 3,075 3,152 3,231 3,311 3,394 19,163
Other Revenue Incr /Exp Red 900 922 945 969 993 2,037 6,766
One -time sale of property 2,000 0 0 0 0 0 2,000
Interfund Utility Taxes 0 1,813 1,527 2,600 1,349 1,431 1,559 1,651 1,770 1,862 9,622
Gambling Taxes 2,176 2,568 2,139 2,099 1,977 2,036 2,097 2,160 2,225 2,292 12,788
Contract Agreement SCL 1,845 1,967 1,998 1,976 1,976 2,035 2,096 2,159 2,224 2,291 12,782
Charges /Fees for Services 4,592 2,727 4,067 5,273 5,431 5,594 5,762 5,935 6,113 6,296 35,131
Transfers In Other Funds 1,568 1,857 2,306 2,493 1,875 1,931 1,989 2,049 2,110 2,174 12,128
Intergovernmental Revenue 330 3,572 1,332 922 922 950 978 1,007 1,038 1,069 5,964
Other Taxes /Miscellaneous 1,604 2,793 1,670 1,640 1,640 1,689 1,740 1,793 1,846 1,901 10,610
Subtotal 45,703 49,169 47,903 52,652 53,770 53,050 54,406 55,759 57,411 60,098 334,493
Dedicated Revenues (Capital)
Real Estate Taxes 830 257 437 500 250 258 265 273 281 290 1,617
Motor Vehicle Taxes 412 393 339 455 455 469 483 497 512 527 2,943
Investment Interest/Misc. 509 136 89 500 100 103 106 109 113 116 647
Property Taxes 85 12 33 130 130 130 130 130 130 130 780
Parking Taxes 148 156 143 140 140 140 140 140 140 140 840
Transfers from Golf Course 0 0 0 0 0 0 150 150 175 175 650
Subtotal 1,984 954 1,040 1,725 1,075 1,100 1,274 1,299 1,351 1,378 7,477
TOTAL REVENUE AVAIL 47,686 50,123 48,943 54,377 54,845 54,150 55,680 57,058 58,762 61,477 341,969
EXPENDITURES
Operations Maintenance: 43,984 44,641 42,271 45,376 44,301 44,901 47,001 49,197 51,494 54,915 291,809 1
(See Attachment B)
Debt Service 1,844 2,094 2,463 2,466 3,455 3,447 3,532 3,593 3,104 2,874 20,005
Transfers to Reserve Fund 0 0 0 0 1,256 2,573 3,958 5,406 0 0 13,193
Estimated underfunded PERS 0 0 0 0 772 803 835 868 903 939 5,120
Admin /Engineering Overhead 425 497 515 300 300 309 318 328 338 348 1,941
Subtotal Available 1,433 2,891 3,693 6,235 4,761 2,117 36 (2,334) 2,923 2,401 9,901
Capital Attachment C
Residential Streets 0 0 78 0 150 300 0 200 300 3,000 3,950
Arterial Streets /Bridges 803 5,560 1,769 3,748 2,181 2,837 2,522 2,390 2,865 1,945 14,740
Parks Trails 1,137 0 408 662 433 459 438 267 217 21 1,835
General Government
Facilities 917 193 17 108 101 0 0 0 0 0 101
General Improvements /HHD 680 2,612 2,488 2,700 2,200 800 500 500 500 500 5,000
Fire Improvements 0 0 0 (50) (50) (50) 0 0 0 (55) (155)
Subtotal Capital 3,536 8,365 4,761 7,168 5,015 4,346 3,460 3,357 3,882 5,411 25,471
Balance by Year (2,103) (5,474) (1,068) (933) (254) (2,229) (3,424) (5,691) (959) (3,010) (15,567)
Carryover 28,659 26,556 21,082 22,639 20,109 0 0 0 0 0 20,109
'Accumulated Totals 26,556 21,082 20,014 21,706 19,855 17,627 14,202 8,511 7,551 4,540 1
VI I 31
2011 2016 Financial Planning Model 1 2/01/2010
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Levee Repairs Maintenance PROJECT NO. 10901301
DESCRIPTION: Remove temporary flood control measures and restore property along the levee.
The US Army Corps of Engineers notified Valley cities that the Howard Hanson Dam sustained damage
JUSTIFICATION: during the January 2009 flood event. Available flood storage was reduced resulting in potential increased
release rates and possible flooding of the Green River Valley.
STATUS: Temporary containment measures were installed in 2009 that included Hesco walls and Super sacks.
MAINT. IMPACT: Increased flood patrol and maintenance inspection of the temporary measures.
The US Army Corps of Engineers expects to restore full storage volume of the Howard Hanson Dam in
COMMENT: 2011 Direction from the Corps to remove the temporary measures is expected in 2011. The trail will also
need repair and overlay due to the damage from containment placement.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Engineering 200 200
Land (R /W) 0
Const Mgmt 200 200
Construction 1,300 300 1,600
TOTAL EXPENSES 0 0 1,700 300 0 0 0 0 0 2,000
FUND SOURCES
Awarded Grant 0
Proposed Grant 0
Mitigation Actual 0
Mitigation Expected 0
City Oper. Revenue 0 0 1,700 300 0 0 0 0 0 2,000
TOTAL SOURCES 0 0 1,700 300 0 0 0 0 0 2,000
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3 2 2011 2016 Capital Improvement Program 83
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Tukwila Urban Center Pedestrian /Bicycle Bridge Project No 90510403
DESCRIPTION: Construct a new pedestrian /bicycle bridge over the Green River.
JUSTIFICATION: Pedestrian /bicycle connection between Tukwila's Urban Center and commuter rail /Amtrak station.
Supports local and regional goals and policies regarding land use and transportation in Urban Center
STATUS: Pedestrian System Report has identified the optimal location for bridge crossing to be south of the Best
Western Hotel. Type, Size, and Location Report to be completed in 2011
MAINT. IMPACT: To be determined.
State Enhancement design grant for $190,000 and Transit Oriented Development (TOD) planning grant
COMMENT: of $55,000 PSRC grant of $500k for final design Project is on Park Impact Fee list with funding
of $2 million with an 80 %120% split.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 227 1 517 745
Land (R/W) 100 100
Const. Mgmt. 1,000 1,000
Construction 6,520 6,520
TOTAL EXPENSES 227 1 517 0 0 100 7,520 0 0 8,365
FUND SOURCES
Awarded Grant 227 1 517 745
Proposed Grant 5,200 5,200
Mitigation Actual 0
Park Impact Fees Expected 80 1,520 1,600
City Oper Revenue 0 0 0 0 20 800 0 0 820
TOTAL SOURCES 227 1 517 0 0 100 7,520 0 0 8,365
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2011 2016 Capital Improvement Program 1 3 3
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2011 to 2016
PROJECT: Duwamish Hill Preserve Project No. 90330109
Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this passive
DESCRIPTION: public park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and Grandmother's
Hill.)
JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
Phase I development began in 2008 and was completed in 2010. In 2011, volunteers and staff will continue to
seed and plant various areas to enhance the preserve; consultants will perform historical and environmental
STATUS: evaluations from the balance of the STA mitigation funds. Staff will seek grant funds in a partnering effort with
the Cascade Land Conservancy and the Friends of the Hill citizen's group for acqusition and development of
Phase II. A donation of 209' of riverfront property is expected in 2011.
MAINT. IMPACT:
Phase II is on Park Impact Fee list for $2 million with an 80 %/20% split. Sound Transit mitigation of $313k for
COMMENT: construction site. Grant for $220,000 from Recreation Conservation Office (RCO). Future grants from RCO, King
Conservation District, and more with REET funds as a match.
FINANCIAL Through Estimated
(in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL
EXPENSES
Design 216 14 25 25 200 480
Land (R /W) 975 1,000 450 2,425
Const. Mgmt. 607 607
Construction 18 158 25 25 25 4,050 4,301
TOTAL EXPENSES 1,209 172 50 50 1,025 0 0 0 5,307 7,813
FUND SOURCES
Awarded Grant 1,155 1,155
Proposed Grant 750 1,400 2,150
Mitigation 313 313
Park Impact Fees 93 93
Park Impact Fees Expected 15 93 25 25 70 70 70 1 ,282 1,650
REET 1 (1st Qtr Percent) (259) 64 (43) 25 250 (70) (70) (70) 2,625 2,452
TOTAL SOURCES 1,209 172 50 50 1,025 0 0 0 5,307 7,813
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��)ILA
4 ma City o Tukwila
a Ni 1 Jim Haggerton, Mayor
29o� INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE: November 18, 2010 (Revised after Finance and Safety Committee)
SUBJECT: 2011 -2012 Biennial Budget Ordinance
2011 -2016 Financial Planning Model Capital Improvement Program
ISSUE
Council must adopt the 2011 -2012 biennial budget and 2011 -2016 Capital Improvement
Plan by the end of December. This typically happens with the first Regular meeting in
December.
BACKGROUND
The proposed preliminary budget for 2011 -2012 and draft 2011 -2016 CIP were
presented to Council on October 4, 2010. Since that time, there have been a number of
meetings to discuss items within the budget and CIP, as well as detailed review by all
Council committees during the month of October. Council also held a special budget
workshop on October 19, 2010.
DISCUSSION
The proposed 2011 -2012 biennial budget reflects the adjustments presented to Council
as part of the City's "three- legged stool" approach to dealing with the current financial
crisis. Program and service reductions have been included in the relevant departments,
as well as related revenue increases. New revenue sources were adopted by Council,
including the Revenue Generating Regulatory License fee. Also, steps were taken to
address the cost of employee compensation. The final budget document will include a
savings of approximately $1.2 million per year in contributions to the City's self
insurance fund.
The attached "Summary of Proposed Revisions to Preliminary Budget" provides a high
level summary of proposed changes since the Preliminary Budget was presented in
early October. This matrix tracks where we are with regard to meeting our "three- legged
stool" targets for increased revenue, program reductions and cost of compensation.
Overall budget savings have increased by just over $200,000 compared to the October
Preliminary Budget. A more detailed listing of changes to the October Preliminary
Budget is also attached, and will be reviewed at the November 22 Committee of the
35
INFORMATIONAL MEMO
Page 2
Whole meeting. These changes will include, among other items, any agreed to COLA
reductions from represented and non represented employees.
RECOMMENDATION
The Finance and Safety Committee is being asked to approve the 2011 -2012 biennail
budget ordinance and the 2011 -2016 Financial Planning Model and Capital
Improvement Plan resolution and forward to the Committee of the Whole.
This item is scheduled for the November 16 Finance and Safety Committee meeting,
the November 22 Committee of the Whole meeting, and the December 6 Regular
Council meeting.
ATTACHMENTS
Summary of Proposed Revisions to Preliminary Budget
Draft Budget Ordinance
Draft CIP Resolution
City of Tukwila, 2011 -2012 Biennial Budget Changes (spreadsheet)
3 6 W'12010 InfoMemos\Biennial Budget OrdinanceSJL.doc
SUMMARY OF PROPOSED REVISIONS TO PRELIMINARY BUDGET 22- Nov -10
TARGET PRELIMINARY REVISED CHANGE FROM
BUDGET PROPOSAL PRELIMINARY BUDGET
INCREASED REVENUE 3,400,000 3,000,000 3,000,000
PROGRAM REDUCTIONS 2,200,000 3,809,851 3,410,866
Boards and Commissions 27,450 27,450
City Council 5,000 10,000 Travel budget reduced $5,000 (10- 19 -10)
Mayor's Office 339,400 339,400
DCD 475,810 468,787 Code Enf admin supt restored (11- 15 -10)
Eliminate graphics /mapping retain $18K
Municipal Court 66,631 66,631
Human Services 45,800 30,000 Contingency fund restored (11- 15 -10)
Information Technology 186,500 114,500 Hazelnut restored 3X per year (11- 15 -10)
Public Works 605,050 605,050
Parks and Recreation 744,500 744,500
Foster Golf Course 62,000 62,000
Police Department 502,600 502,600
Fire Department 534,909 225,747 3 firefighter positions restored (11 -8 -10)
Tukwila Pool 100,000 100,000
Human Resources Department 28,000 28,000
Finance Department 86,201 86,201
COST OF COMPENSATION 3,400,000 1,000,000 1,617,222
Reduced contribution to health fund 1,000,000 1,225,000 Based on R.L. Evans recommendation
Firefighters wage freeze 212,736 Based on Memorandum of Agreement
Non -rep employees wage freeze 179,486 Proposed
TOTAL NEW REVENUE COST SAVINGS 9,000,000 7,809,851 8,028,088
w
Finance Safety Committee Minutes November 16, 2010 Page 2
Today's assessed value represents a decrease of 2.9% compared to last year, and staff is recommending
levying a full 1% increase to property taxes due to a negative Implicit Price Deflator. In order to levy the
full 1 Council will need to pass a resolution declaring a finding of substantial need relating to the
property tax levy. A public hearing is scheduled for November 22, 2010. UNANIMOUS APPROVAL.
FORWARD TO NOVEMBER 22 COW FOR PUBLIC HEARING AND DISCUSSION.
C. Legislation Reaardina Budget CIP
Staff is seeking Council approval of an ordinance amending the 2010 Budget; an ordinance adopting the
2011 -12 Biennial Budget; and a resolution adopting the 2011 -16 Capital Improvement. Each item is
discussed in more detail below.
Ordinance Amending the 2010 Budget
As required by the Revised Code of Washington, staff is seeking Council approval of an ordinance
amending the 2010 Budget. The amendment includes many items that have been discussed and
addressed throughout the year.
Both the property taxes and business license revenue line items are over budget by slightly more than
$400,000 total. This coverage will help fund additional expenses outlined in the budget amendment.
The items, explained in detail in the Informational Memo included in the November 22 Finance
Safety Committee agenda packet, include:
Project deficits in Finance, Legal, Community Development, Court, Fire, and Parks
Maintenance
Bond Revenue for Southcenter Parkway and Emergency Response Equipment
Debt Service on tax exempt bonds issued
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
Ordinance Adopting the 2011 -12 Biennial Budget
Staff is seeking Council approval of an ordinance adopting the 2011 -12 Biennial Budget. Shawn
Hunstock reported that the City will be adopting two single year budgets rather than one 24 -month
budget. This makes the process of adjustments, amendments and forecast much more efficient. As the
City Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -16 CIP,
there was minimal discussion on the draft ordinance which adopts the budget. UNANIMOUS
APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
A Resolution Adopting the 2011 -2016 CIF
Staff is seeking full Council approval of a resolution adopting the 2011 -2016 CIP. As the City
Council has been conducting ongoing review of the 2011 -12 Biennial Budget 2011 -2016 CIP,
there was minimal discussion on the draft resolution which adopts the 2011 -2016 CIP.
UNANIMOUS APPROVAL. FORWARD TO NOVEMBER 22 COW FOR DISCUSSION.
D. City Investments
As per City policy, staff provided the quarterly update to the Committee regarding City investment
reports. Report details begin on page 37 of the Committee agenda packet and demonstrate what the City
currently has in its portfolio.
Peggy McCarthy also briefed the Committee on an investment policy for the City which was last seen by
the Committee on June 22, 2010. At that meeting, staff reported that the City's revised investment policy
was submitted to the Washington Municipal Treasurers Association (WMTA) for certification and they
were awaiting return of the policy prior to coming forward to Committee for approval. Staff has not yet
heard from WMTA and is requesting Committee approve the policy in the meantime in order to begin
policy implementation.
3 8 The draft policy remains the same as it was in June with the exception of Section 11.1: Maturities, which
will now call for a minimum of 30% of the of the City's portfolio to be comprised of investments