HomeMy WebLinkAboutFS 2010-12-07 COMPLETE AGENDA PACKET City of Tukwila Distribution: S. Hunstock D Speck
D. Quinn M. Hart R. Still
,`J�� ZV A. Ekberg S. Kerslake D. Tomaso
sy Finance and Safety K. Hougardy K. Kertzman J. Trantina
<L D. Robertson T. Kinlow M. Villa
Committee Mayor Haggerton K. Matej Judge Walden
y S. Lancaster P McCarthy B. Arthur
Q C. Brown rty M. Miotke C. Parrish
V� O De Sean Quinn Chair
Z' S. Brown G. Labanara S. Kirby
0 Allan Ekberg J. Ferrer -Santa Ines D. Lincoln S. Norris
190: Q Kathy Hougardy B. Giberson N. Olivas
D. Haynes J. Pace
AGENDA
TUESDAY, DECEMBER 7, 2010
CONFERENCE Room #3, 5:00 PM
Item Recommended Action Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Public Defense Contract with Kirschenbaum and Goss. a. Forward to 12/13 C.O.W. Pg.1
Steve Lancaster, City Administrator and 12/13 Special Mtg.
b. Video Public Defense Contract with Kirschenbaum and b. Forward to 12/13 C.O.W. Pg.7
Goss. Steve Lancaster, City Administrator and 12/13 Special Mtg.
c. Contract for Lobbying Services with Ball Janik. c. Forward to 12/13 C.O.W. Pg.13
Steve Lancaster, City Administrator and 12/13 Special Mtg.
d. Agreements with Integra Telecom for telephone services. d. Forward to 12/13 C.O.W. Pg.23
Mary Miotke, Information Technology Director and 12/13 Special Mtg.
e. Yakima County Department of Corrections Contract. e. Forward to 12/13 C.O.W. Pg.27
Don Lincoln, Assistant Police Chief and 12/13 Special Mtg.
f. Update on Special Legal Matters. f. Information only. Pg.45
Shawn Hunstock, Finance Director
g. Sales Tax Report. g. Information only. Pg.59
Shawn Hunstock, Finance Director
h. 2010 Third Quarter Reports. h. Information only. Pg.63
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: January 2011 (date to be determined)
Committee Goals:
x Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and
Military Road.
x Ensure a commitment to continued human services funding in relation to the cost of living through consistent review
of regional, state and federal budgets affecting human services progams and services (also assigned to CAP).
x Research the viability of sponsoring a City-wide Citizens' Academy (also assigned to CAP).
15 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 433 -1800 (TDD 206 248 -2933) for assistance.
BLANK
LA�y City of Tukwila
®la
a Jim Haggerton, Mayor
90• INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM Steve Lancaster
DATE: November 30, 2010
SUBJECT: Contract for Public Defender Services
ISSUE
The current contract for public defender services provided by Kirshenbaum Goss expires
December 31, 2010. Attached is a proposed contract for 2011 -2012.
BACKGROUND
The City of Tukwila contracts for public defender services including
Representation for indigent criminal defendants who qualify for appointment counsel.
These services include: screening, 24 -hour telephone access, and associated counsel
when appropriate.
DISCUSSION
Under the current and proposed contracts, public defender services are provided at a flat
monthly rate. This rate pertains to a caseload of 120 cases per month. When the caseload
exceeds 120, a per -case rate is applied
The 2010 flat rate for public defender services is $10,315.80 per month, and the per -case rate
for cases over 120 is $85.00 per case. The 2011 -2012 contract rates will be the same
RECOMMENDATION
It is recommended that this contract be forwarded to the December 13, 2010 Committee of the
Whole /Special Meeting for approval.
ATTACHMENTS
Draft Contract for Public Defender Services, 2011 -2012
1
2
AGREEMENT FOR
PUBLIC DEFENDER SERVICES
THIS AGREEMENT, entered into by and between the CITY OF TUKWILA, a non charter optional municipal
code city (the "City and Kirshenbaum Goss, Inc., P.S., a Washington corporation (the "Attorney
for the purpose of providing public defense services for the Tukwila Municipal Court:
IN CONSIDERATION of the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scone of Services. All indigent criminal defendants charged under ordinances of the City who
qualify for appointment counsel and are screened upon or after January 1, 2011, shall be
referred to the Attorney. The Attorney shall provide legal representation for each of these
defendants from time of screening for eligibility through trial, sentencing and appeals to the
superior court, if necessary.
2. Applicant Screening. Determination of indigency for eligibility for appointed counsel under this
Agreement shall be determined by an independent screening process established by the City.
Should the Attorney determine a defendant is not eligible for assigned counsel prior to the
establishment of the attorney /client privilege, the Attorney shall so advise the City to reconsider
the screening of that particular individual.
3. 24 Hour Telephone Access. The Attorney shall provide to the City Police Department a
telephone number or numbers at which an attorney may be reached 24 -hours each day for
"critical stage" advice to the defendants during the course of police investigations and /or arrest
for misdemeanor violations of City ordinances.
4. Associated Counsel. Any counsel associated with or employed by the Attorney shall have the
authority to perform the services called for herein and the Attorney may employ associate
counsel to assist him /her at the Attorney's expense. The Attorney and all associates or
attorney's hired pursuant to this section shall be admitted to practice pursuant to the rules of
the Supreme Court of the State of Washington.
5. Independent Contractor. The Attorney and City agree that the Attorney is an independent
contractor with respect to the services provided pursuant to this Agreement. Nothing in this
Agreement shall be considered to create the relationship of employer and employee between
the parties hereto. Neither the Attorney nor any employee of the Attorney shall be entitled to
any benefits accorded to City employees by virtue of the services provided under this
Agreement. The City shall not be responsible for withholding or otherwise deducting federal
income tax or social security or contributing to the State Industrial Insurance Program, or
3
otherwise assuming the duties of an employer with respect to the Attorney or any employee of
the Attorney.
6. Proof of Professional Liability Insurance. During the term of this Agreement and any extensions
thereof, the Attorney shall secure and maintain a policy of comprehensive professional liability
insurance given with an insurance company licensed to do business in the State of Washington.
Said policy shall have limits of not less than $1,000,000.00.
7. Indemnification. The Attorney shall indemnify and hold the City, its elected officials, officers,
and employees harmless from any and all claims whatsoever arising out of the Attorney's
performance of obligations pursuant to this Agreement, including claims arising by reason of
accident, injury or death.
8. Compensation. The city shall pay to the Attorney for services rendered under this Agreement
the flat rate of $10,315.80 per month during the period of January 1, 2011 December 31,
2012. This flat rate shall pertain to a caseload of 120 per month. In those months where the
caseload exceeds 120, the Attorney shall be compensated at a rate of $85.00 per case. These
provisions shall be reviewed annually not later than October of each year beginning in 2011 to
determine their appropriateness. Adjustments in the rate for the following year shall be made
upon mutual written agreement by both parties. The Attorney shall bill the City on the first day
of the month, or the first workday thereafter, for all cases assigned to him /her for the previous
month. The first payment shall be made on or before January 20, 2011 and by the 20 day of
each and every month thereafter.
9. Discovery Provided. The City shall provide to the Attorney, at no cost to the Attorney or
defendant, one copy of all discovery material concerning each assigned case. Such material
shall include, where relevant, a copy of the abstract of the defendant's driving record.
10. Code Provided. The City shall provide to the Attorney, at no cost to the Attorney, one copy of
the Tukwila Municipal Code, and any amendments thereto adopted during the term of this
contract.
11. No Assignments or Subcontracts. No assignment or transfer of this Agreement, nor of any
interest in this Agreement, shall be made by either of the parties without prior written consent.
12. Attorney Conflict. In the event the representation of a defendant hereunder raises a conflict of
interest such that the Attorney cannot ethically represent the defendant, said defendant shall
be referred back to the City for further assignment, without cost to the Attorney.
13. Term of this Agreement. Provisions of services pursuant to this Agreement shall commence on
January 1, 2011, and shall remain in full force and effect through December 31, 2012, unless
terminated earlier pursuant to the provisions hereof.
4
14. Termination.
a) At Election of the City or Attorney: The City or Attorney may terminate this Agreement
without the necessity of substantiating cause upon expiration of sixty (60) days from receipt
by City or Attorney of written notice of such termination.
b) For Reasons Beyond Control of Parties: Either party may terminate this Agreement without
recourse by the other where performance is rendered impossible or impractical for reasons
beyond such party's reasonable control, such as, but not limited to, acts of nature, war or
war -like operations; civil commotion; riot; labor dispute, including strike, walkout, or
lockout; sabotage; or superior governmental regulation control.
c) Notice. Notice of termination pursuant to section 13.a above, shalt be given by the party
terminating this Agreement to the other not less than thirty (30) days prior to the effective
date of termination.
15. Amendments. No modification or amendment of the provision of this Agreement shall be
effective unless in writing and signed by authorized representatives of the parties hereto.
16. Entire Agreement. This Agreement constitutes the entire agreement between the parties with
respect to the subject matter of this Agreement. There are no promises, terms, conditions or
obligations other than those contained herein, and this Agreement shall supersede all previous
communications, negotiations, representations or agreements, either verbal or written,
between the parties hereto concerning the subject matter of this Agreement.
17. Applicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically
understand and agree that venue shall be properly laid in King County, Washington. The
prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
18. Severabilitv. Each and every provision of this Agreement shall be deemed to be severable. The
invalidity or unenforceability of any particular provision of this Agreement shall not affect the
other provisions hereof, and the Agreement shall be construed in all respects as if such invalid
or unenforceable provision were not a part of this Agreement
19. Notices. Notices to the City shall be made to the following address:
City of Tukwila
6300 Southcenter Parkway
Tukwila, WA 98188
5
Notices to the Attorney shall be sent to the address provided by the Attorney upon the
signature line below.
20. Authority. Each individual executing this Agreement on behalf of the City and the Attorney
represents and warrants that such individuals are duly authorized to execute and deliver this
Agreement on behalf of the Attorney or the City.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day of
CITY OF TUKWILA ATTORNEY:
By: B
Jim Haggerton, Mayor
Title:
ATTEST /AUTHENTICATED:
Printed Name:
Christy O'Flaherty, City Clerk Address:
APPROVED AS TO FORM:
City Attorney
6
‘1 0411=A
k
s City of Tukwila
o Jim Haggerton, Mayor
1_ INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Steve Lancaster
DATE: November 30, 2010
SUBJECT: Contract for Video Public Defense Services
ISSUE
The current contract for video public defender services provided by Kirshenbaum Goss
expires December 31, 2010. Attached is a proposed contract for 2011 -2012.
BACKGROUND
The City of Tukwila contracts for video public defender services including:
Daily video court public defense services to defendants who are detained at the Regional
Justice Center or King County Jail and qualify for public defense services.
DISCUSSION
Under the current and proposed contracts, public defender services are provided at a flat
monthly rate. The 2010 flat rate for public defender services is $1,800 per month. The 2011-
2012 contract rate will be the same.
RECOMMENDATION
It is recommended that this contract be forwarded to the December 13, 2010 Committee of the
Whole /Special Meeting for approval.
ATTACHMENTS
Draft Contract for Video Public Defender Services, 2011 -2012
7
8
AGREEMENT FOR VIDEO
PUBLIC DEFENSE SERVICES
THIS AGREEMENT, entered into by and between the City of Tukwila, Washington, a non charter optional
municipal code city (the "City and Kirshenbaum Goss, Inc., P.S., a Washington corporation (the
"Firm for the purpose of providing video court public defense services for the Tukwila Municipal
Court.
IN CONSIDERATION of the mutual benefits and conditions hereinafter contained, the parties
hereto agree as follows:
1. Scope of Services. The Firm shall provide daily video court public defense services to
defendants charged under ordinances of the City who are detained at the Regional Justice
Center (RJC) or King County Jail (KCJ) and qualify for public defense services (Services) in a
manner consistent with the accepted practices for similar services, performed to the City's
satisfaction. In performing the Services, the Firm shall comply with the terms of the RJC Video
Court Agreement, as now existing or hereafter adopted or amended.
2. Term of this Contract. This Agreement shall commence on January 1, 2011, and shall remain in
full force and effect through December 31, 2012, unless terminated earlier pursuant to the
provisions of this Agreement.
3. Compensation.
a) Monthly Rate. In consideration of the Firm performing the services as outlined in this
Agreement, the City agrees to pay the Firm an amount not to exceed $21,600.00, or
$1,800.00 per month.
b) Billing. The Firm shall bill the City monthly. Payment by the City for will only be made after
the services have been performed and an invoice is submitted in a form acceptable to the
City. The City agrees to seek approval for payment as soon as possible after receipt of the
invoice.
4. Associated Counsel. Any counsel associated with or employed by the Firm shall have the
authority to perform the services called for herein, and the Firm may employ associated counsel
to assist him or her at the Firm's expense. The Firm and any other attorneys retained pursuant
to this section shall be admitted to practice pursuant to the rules of the Supreme Court of the
State of Washington.
5. Independent Contractor. The Firm and City agree that the Firm is an independent contractor
with respect to the services provided pursuant to this Agreement. Nothing in this Agreement
shall be considered to create the relationship of employer and employee between the parties
9
hereto. Neither the Firm nor any employee of the Firm shall be entitled to any benefits
accorded to City employees by virtue of the services provided under this Agreement.
The City shall not be responsible for withholding or otherwise deducting federal income tax or
social security or contributing to the State Industrial Insurance Program, or otherwise assuming
the duties of an employer with respect to the Firm, or any employee of the Firm.
6. Indemnification. The Firm shall defend, indemnify and hold the City, its officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses or suits
including attorney fees, arising out of or resulting from the acts, errors or omissions of the Firm
in the performance of this contract, except for injuries and damages caused by the sole
negligence of the City.
7. Proof of Professional Liability Insurance. During the term of this Agreement and any extensions
thereof, the Firm shall secure and maintain a policy of comprehensive liability insurance
provided by an insurance company licensed to do business in the State of Washington. Said
policy shall have limits of not less than $1,000,000.00 and shall name the City of Tukwila as an
additional named insured. Said insurance policy shall include a provision prohibiting
cancellation or reduction in the amount of said policy except upon thirty (30) days prior written
notice to the City. Cancellation of the required insurance shall automatically result in
termination of this Agreement without notice.
8. Assignment and Subcontract. The Firm shall not assign or subcontract any portion of the
services contemplated by this Agreement.
9. Attorney Conflict. In the event the representation of a defendant hereunder raises a conflict of
interest such that the Firm cannot ethically represent the defendant, said defendant shall be
referred back to the City for further assignment, without cost to the Firm.
10. Termination. This Agreement may at any time be terminated by the City upon providing the
Firm thirty (30) days written notice of the City's intention to terminate the same.
11. Discrimination Prohibited. In providing the services under this Agreement, the Firm shall not
discriminate against any person on the basis of race, color, religion, creed, sex, age, national
origin, marital status or presence of any sensory, mental or physical handicap.
12. Entire Agreement. This Agreement constitutes the entire agreement between the parties with
respect to the subject matter of this Agreement. There are no promises, terms, conditions or
obligations other than those contained herein, and this Agreement shall supersede all previous
communications, negotiations, representations or agreements, either verbal or written,
between the parties hereto concerning the subject matter of this Agreement.
10
13. Amendments. No modification or amendment of the provision of this Agreement shall be
effective unless in writing and signed by authorized representatives of the parties hereto.
14. Aoolicable Law: Venue: Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration or other
proceeding is instituted to enforce any term of this Agreement, the parties specifically
understand and agree that venue shall be properly laid in King County, Washington. The
prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
1. Severability. Each and every provision of this Agreement shall be deemed to be severable. The
invalidity or unenforceability of any particular provision of this Agreement shall not affect the
other provisions hereof, and the Agreement shall be construed in all respects as if such invalid
or unenforceable provision were not a part of this Agreement.
2. Notices. Notices to the City shall be made to the following address:
City of Tukwila
6300 Southcenter Parkway
Tukwila, WA 98188
Notices to the Firm shall be sent to the address provided by the Firm upon the signature line
below.
3. Authority. Each individual executing this Agreement on behalf of the City and the Firm
represents and warrants that such individuals are duly authorized to execute and deliver this
Agreement on behalf of the Attorney or the Firm.
IN WITNESS WHEREOF, the parties have executed this Agreement on the day of
CITY OF TUKWILA ATTORNEY:
By: B
Jim Haggerton, Mayor
Title:
ATTEST /AUTHENTICATED:
Printed Name:
Christy O'Flaherty, City Clerk Address•
APPROVED AS TO FORM:
City Attorney
11
12
7 ILA »4 y City of Tukwila
a Jim Haggerton, Mayor
o 905 INFORMATIONAL MEMORANDUM
TO. Mayor Haggerton
Finance and Safety Committee
FROM: Steve Lancaster
DATE: November 30, 2010
SUBJECT: Contract for Legislative Services, Ball Janik, LLP
ISSUE
The current contract for federal representation for the City of Tukwila provided by Ball Janik LLP
expires December 31, 2010 Attached is a proposed contract for 2011 -2012
BACKGROUND
The City of Tukwila contracts for services including:
Monitoring federal policy legislation, informing City officials of issues that may advance or
hinder Tukwila's goals.
Providing guidance and assistance to the City regarding opportunities to secure federal
funding.
Providing City staff and elected leaders with advice and perspective regarding funding
opportunities.
Identifying key officials and contacts for City staff /identifying best options for making
contacts.
DISCUSSION
Under the current and proposed contracts, these services are provided at a flat monthly rate
The 2010 flat rate for Ball Janik is $9,568 per month plus expenses (expenses not to exceed
$1,000 per month without prior approval of the City)
The 2011 -2012 flat rate has been reduced by 39 or $5,833 per month, which is inclusive of
expenses, and resulting in an annual reduction of about $50,000.
RECOMMENDATION
It is recommended that this contract be forwarded to the December 13, 2010 Committee of the
Whole /Special Meeting for approval.
ATTACHMENTS
Draft Contract for Ball Janik LLP services, 2011 -2012
13
14
CONTRACT FOR SERVICES
Ball Janik, L.L.P.
This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional
municipal code city hereinafter referred to as "the City" and Ball Janik, LLP, hereinafter referred to as
"the Contractor" whose principal office is located at 1455 F Street, NW, Suite 225, Washington, D.C.
20005.
Whereas, the City has determined the need to have certain services performed for its citizens but does
not have the staff resources or expertise to perform such services, and
Whereas, the City desires to have the Contractor perform such services pursuant to certain terms and
conditions,
Now, therefore, in consideration of the mutual benefits and conditions hereinafter contained, the
parties hereto agree as follows:
Scope and Schedule of Services to be Performed by Contractor. The Contractor shall perform those
services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set
forth. In performing such services, the Contractor shall at all times comply with all Federal, State and
local statues, rules and ordinances applicable to the performance of such services and the handling of
any funds used in connection therewith. The contractor shall request and obtain prior written approval
for the City if the scope or schedule is to be modified in any way.
Compensation and Method of Payment. The City shall pay the Contractor for services rendered
according to the rate and method set forth on Exhibit B attached hereto and incorporated herein by this
reference. The total amount to be paid shall not exceed $5833.00 per month, inclusive of expenses
($69,996 annually).
Contractor Budget. The contractor shall apply the funds received under this Agreement within the
maximum limits set forth in this Agreement. The contractor shall request prior approval from the City
whenever the Contractor desires to amend its budget in any way.
Duration of Agreement. This Agreement shall be in full force and effect for a period commencing
January 1, 2011 and ending December 31, 2012, unless sooner terminated under the provisions
hereinafter specified.
independent Contractor. Contractor and City agree that Contractor is an independent contractor with
respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be
considered to create the relationship of employer and employee between the parties hereto. Neither
Contractor nor any employee of Contractor shall be entitled to any benefits accorded City employees by
15
Ball Janik Agreement
2011 -2012
Page 2
virtue of the services provided under this Agreement. The City shall not be responsible for withholding
or otherwise deducting federal income tax or social security or contributing to the State Industrial
Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or
any employee of the Contractor.
Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents
and employees, from and against any and all claims, losses, or liability, including attorney's fees, arising
from injury or death to persons or damage to property occasioned by any act, omission or failure of the
Contractor, its officers, agents and employees, in performing the work required by this Agreement.
With respect to the performance of this Agreement and as to claims against the City, its officers, agents
and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of
Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to
indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or
on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This
paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and
employees. To the extend any of the damages referenced by this paragraph were caused by or resulted
from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend
and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its
officers, agents, and employees.
Insurance. The Contractor shall procure and maintain in full force throughout the duration of the
Agreement, comprehensive general liability insurance with a minimum coverage of $500,000.00 per
occurrence /aggregate for personal injury and property damage. Said policy shall name the City of
Tukwila as an additional named insured and shall include a provision prohibiting cancellation or
reduction in the amount of said policy except upon thirty (30) days prior written notice to the City.
Cancellation of the required insurance shall automatically result in termination of this Agreement.
Certificates of coverage as required by Paragraph A above shall be delivered to the City within fifteen
(15) days of execution of this Agreement.
Record Keeping and Reporting. The Contractor shall maintain accounts and records, including
personnel, property, financial and programmatic records that sufficiently and properly reflect all direct
and indirect costs of any nature expended and services in the performance of this Agreement. These
records shall be maintained for a period of seven years after termination hereof unless permission to
destroy them is granted by the office of the archivist in accordance with RCW Chapter 4014 and by the
City.
16
Ball Janik Agreement
2011 -2012
Page 3
Audits and Inspections. The records and documents with respect to all matters covered by this
Agreement shall be subject to inspection, review or audit by law during the performance of this
Agreement.
Termination. The City, after giving to the Contractor thirty (30) days written notice of the City's
intention to terminate the same, may at any time, terminate this Agreement. Failure to provide
products on schedule may result in contract termination. If the Contractor's insurance coverage is
cancelled for any reason, the City shall have the right to terminate this Agreement.
Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for
employment, or any person seeking the services of the Contractor to be provided under this Agreement
on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any
sensory, mental or physical handicap.
Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services
contemplated by this Agreement without the written consent of the City.
Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no
other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed
to exist or bind any of the parties hereto. Either party may request changes in the Agreement.
Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to
this Agreement.
Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
Notices to the Contractor shall be sent to the following address:
Ball Janik, LLP
Michele E. Giguere
101 SW Main St., Suite 1100
Portland, OR 97204
17
Ball Janik Agreement
2011 -2012
Page4
Applicable Law. Venue. Attorney's Fees. This Agreement shall be governed by and construed in
accordance with the laws of the State of Washington. In the event any suit, arbitration, or the
proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and
agree that the venue shall be properly laid in King County, WA.
The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit.
DATED this day of
CITY OF TUKWILA CONTRACTOR
By: By:
Jim Haggerton, Mayor Title:
ATTEST /AUTHENTICATED: Printed Name:
Address:
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
City Attorney
18
Exhibit A
Scope of Work and Specific Service
Ball Janik, LLP
1. Scone of Work: Ball Janik LLP will provide federal representation and lobbying services for
the City of Tukwila related to securing federal authorization and appropriation for key projects
identified by the City. Ball Janik LLP will also work with City officials, City staff, the
Washington Congressional delegation, key Congressional Committees, and Administration
officials to build upon previous work done by the City and to take advantage of new programs
initiated by the Obama Administration. Reflecting the reduced size of the 2011 contract between
the City and Ball Janik, the Scope of Work for the remaining two months of 2010 and through
June 30, 2011 has been edited to primarily reflect those initiatives that will most likely lead to
federal financial assistance to the City.
Ball Janik's work on behalf of the City in 2011 will primarily be focused on representing the
City's interests on three initiatives:
1) The reauthorization of SAFETEA -LU
2) Advocating for one annual appropriation request
3) Advancing the City's interests in terms of levee funding, levee certification, and
various funding initiatives associated with Howard Hanson Dam flood control initiatives.
While Ball Janik's work will primarily be focused on the work outlined above, in terms of
overall federal policy, Ball Janik will continue to generally monitor legislation being considered
by Congress and will inform City officials about legislative proposals that will either advance or
hinder Tukwila's efforts to achieve its primary goals and priorities. Included within this general
monitoring will be possible Congressional action governing telecommunications and local
control over franchising, environmental, energy conservation, affordable housing, emergency
responders, and water policy bills.
In terms of SAFETEA -LU reauthorization, because Congress did not finalize the surface
transportation reauthorization bill in the 111 Congress, new efforts to reauthorize the bill will
need to be initiated in 2011. As such, Ball Janik will continue to assist the City in advancing its
highest priority "Priority Project" request, and will assist the City in every step of the process
associated with submitting a request. In addition, Ball Janik will closely monitor policy
recommendations being considered as part of the transportation reauthorization and will
represent the City's interests in those discussions when appropriate.
In terms of water policy legislation, efforts will be undertaken in the 112 Congress to pass a
new Water Resources Development Act (WRDA). Ball Janik will represent the City's interest in
this debate and assist the City in advancing a specific funding request seeking funds to
strengthen the Green River levees and /or permanently repair the Howard Hanson Dam.
On matters of appropriations and federal funding, Ball Janik will provide guidance and
assistance to the City regarding opportunities to secure federal funding for one appropriation
project that the City will propose for FY12 federal funding. In particular, Ball Janik will provide
City staff and elected leaders with advice and perspective on the chances for successfully
19
pursuing initial or additional federal funding for one project such as: the Southcenter Transit
Center; circulator bus plans and /or partnership with Metro Seattle bus; Southcenter Parkway
extension project; Klickitat/Urban Center access transportation project; Community Connections
Project including funds to assist with the construction of a new pedestrian bridge linking the
Urban Center to the commuter rail station; resource related projects such as the Green
Duwamish restoration project; library needs; commuter rail, State and related commercial and
housing development work at Southcenter and Tukwila Village; human resources; emergency
responder; land acquisition; transportation enhancement; community or commercial development
related projects; emergency flood preparation, or another project identified by the City.
In addition, Ball Janik will continue to monitor federal grant funding opportunities (particularly
ARRA /TIGER funds) and notify the City about grant deadlines and funding opportunities that
might closely fit with the City's priorities.
Projects and priorities can be re- evaluated in the course of the year as Congressional and City
priorities and agendas change and new opportunities to enhance federal financial support for City
projects are presented. Ball Janik LLP will consult in December, 2010, or early January, 2011
with City officials to identify the City's primary federal agenda and priority appropriation
request.
2. Specific Services: Ball Janik LLP will be responsible, at a minimum for the following:
Inform the City of key timelines for proposed actions
Identify federal rule, policies, and laws that support the City's goals,
Identify key officials and contacts that the City needs to meet with and the best time to
make such contacts
Brief all appropriate congressional and federal officials about Tukwila's priorities
identified in the above Scope of Work
Advise City of key dates in the congressional and administrative calendar that impact its
goals
Work to maintain a strong Tukwila relationship and support for Tukwila's goals with all
key members of the Washington congressional delegation
Prepare project request subcommittee forms, and review briefing materials prepared by
the City
When appropriate, develop legislation, amendments, report language, and budget
recommendations, and move them through the legislative process, attending and working
with the congressional delegation and their Congressional officials at hearings, mark -ups
and House /Senate conferences on legislation
When appropriate, assist Members of the congressional delegation with preparation of
testimony, questions for agency officials at hearings, speeches and floor colloquies,
drafting amendments and or committee report language and legislation
Work with the City to protect the City's interests in changing telecommunication policy
Attend and report on congressional hearings of import
Advise City of new regulations, programs, or proposed legislation that relate to those
areas of focus outlined in the above Scope of Work
20
Specifically monitor, analyze, report on, and make recommendations for initiatives and
project requests for major reauthorization of legislation, and the annual appropriations
bills
Advise the City about working for transportation project funding and policy changes in
SAFETEA -LU reauthorization and work with City and other officials throughout the year
to promote strong regional and state support for the City's priorities
Obtain appointments for City officials in Washington, D.C., develop schedules,
accompany City officials to meetings, and provide briefing materials for City officials for
their meetings with Congressional officials
21
Exhibit B
Terms of Payment
Ball Janik, LLP will invoice the City for the work completed at the rate of $5,833.00 per month,
inclusive of expenses ($69,996 annually). Invoices will be paid within twenty (20) days of
receipt.
This contract shall be in effect from January 1, 2011 to December 31, 2012.
22
y4 %LA hq
City of Tukwila
L.1
o Jim Haggerton, Mayor
905 INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Mary Miotke, IT Director
DATE December 1, 2010
SUBJECT: Phone Services Agreement with Integra Telecom
ISSUE
With the implementation of the City's new VoIP phone system, new phone services will be
required to replace existing phone service. The benefits of the new services include reducing
monthly costs, integrating all disparate services into one source for better accountability, and
allowing the City a known 24 -month fixed cost for budgeting purposes. The agreements for the
new telephone services require Council approval prior to the Mayor's signature.
BACKGROUND
Over the years, the City's phone service vendor has changed numerous times due to corporate
buyouts, service need, or financial improvement opportunities. We currently have contractual
obligations to Integra Telecom, the phone service provider for the City's Executone system,
which services City Hall, 6300 Building, both PW Shops and the Parks /Golf Maintenance
building. Several other vendors provide service to the remaining City buildings It is our
intention to consolidate phone services into one service package with Integra for a specific term
moving forward with the new VoIP phone system.
DISCUSSION
As we implement a digital system, we need to change the type of service we receive. There are
two main digital lines (PRIs) and one Internet connection line required to serve the entire phone
system. Each City building will have, at a minimum, two analog lines (called Plain Old
Telephone System or POTS lines) for a primary and secondary fire alarm line as required by
law. The secondary fire alarm can be shared by the security system. Other special use POTS
lines will be for the building's main phone number, an elevator phone line (6300) and fax lines.
Having a POTS line for the main number at each building provides redundancy, as analog lines
will work even if the VoIP phone system has failed. The fax lines will need to be in place until
we have implemented the fax server purchased with the VoIP system during a later
implementation phase.
Attached is an overview of how we expect our phone service and associated charges to be
configured as we reach the final phases of this project. The total for the 2 -year term (including
anticipated taxes and surcharges) is $118,238.40 ($59,119.20 per year). However, because
there may be other phone service needs not accounted for at this time, staff is asking Council
approve a 'Not to Exceed' limit of $125,000 for all of the current and future Integra agreements
This is well within the amount budgeted for City -wide communications, which includes $60,600
($30,300 per year) allocated within the IT budget and $104,994 ($52,497 per year) allocated
within other City -wide communication budget lines It is also considerably less than the
$114,111.90 that was spent in 2009.
23
INFORMATIONAL MEMO
Page 2
RECOMMENDATION
The Council is being asked to approve the Mayor signing agreements with Integra as they come
forward, not to exceed $125,000 for the two -year term, and consider this item at the December
13, 2010 Committee of the Whole meeting and the Special Meeting to follow.
ATTACHMENTS
Integra Service Cost Estimate Spreadsheet
Current and Proposed Cost Comparison
24
W InfoMemosllntegra Telephone Agreements- REV2.doc
INTEGRA SERVICE AGREEMENTS
City of Tukwila IT Department
11/30/2010
Location Service- Chg /Month 36% Taxes Total Cancel?
City Hall 2 PRI's $897.50 $323.10 $1,220 60
6200 Southcenter Blvd 545 DID's $81.75 $29.43 $111.18
4 POTS $110.40 $39 74 $150.14
6300 Building 5 POTS $135 75 $48 87 $184 62
6300 Southcenter Blvd 6M Internet $1,150 00 $414 00 $1,564.00
(Includes 1 line for Suburban Cities, Suite #206)
George Long Shops 3 POTS $85.05 $30.62 $115.67
14000 Interurban Ave S
Fire Dept #52 3 POTS $85.05 $30 62 $115.67
5900 South 147 St
Fire Dept #54 3 POTS $85 05 $30.62 $115 67
4237 South 144 St
Fire Dept #53 3 POTS $85.05 $30.62 $115.67
4202 South 115 St
Fire Dept #51 -Main 3 POTS $85 05 $30 62 $115.67
444 Andover Park East
Tukwila Community Center 4 POTS $110.40 $39 74 $150.14
12424 42nd AV S
Water Tower Pumphouse 2 POTS $50.70 $18.25 $68.95
15045 57
PD Neighborhood Resource 4 POTS $101 40 $36 50 $137 90 $137 90
14661 Tukwila Intl Blvd
Park /Golf Maintenance 3 POTS $85.05 $30.62 $115.67
13900 interurban
Minkler Shops 5 POTS $135 75 $48.87 $184.62
600 Minkler Blvd
Tukwila Library (Heritage Center) 2 POTS $50.70 $18.25 $68 95
14475 59
Old FS 53 Records Storage 2 POTS $50.70 $18.25 $68 95
12026 42
PW Lift Station 1 POTS $25.35 $9 13 $34 48
1005 Andover Park
Foster Pool 5 POTS $126 75 $45 63 $172 38
4414 S 144 St.
Foster Golf 3 POTS $85 05 $30 62 $115 67
13500 Interurban Ave S
At present time serviced by Qwest
Move from Qwest after Term date 8/24/2012
Reduce
Monthly Total: $3,622 50 $1,304 10 $4,926 60 $137.90
Annual Total: $43,470.00 $15,649.20 $59,119.20 $1,654 85
Term Total: $86,940.00 $31,298 40 $118,238.40
25
N
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Goes: ,Billed
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ervic ;,0:0,(10"::''' 9..
e
aL i
ocat o�"
°montlis�:- P,nrival�C °ost> =1Ce r -l" _,4 t
W a s; :Cost� vwa' ��(Ju
s.
Existing(Frank) ��Y�.. a _,�,�.�,�r�.,�- ...Y`��•�,
Master Sales Agreement Citywide $0.00 0 $0.00
450 DID's 6200 $67.50 12 $810.00 2 $1,620.00
6m Bonded T -1 (Internet connection) 6200 $1,150.00 12 $13,800 00 2 $27,600.00
76 Business lines 6200 $1,926.60 12 $23,119.20 2 $46,238.40
15 Analog DID Trunks 6200 $545.40 12 $6,544 80 2 $13,089 60
Novus 1.5M Integrated T -1 6200 $449.75 12 $5,397 00 2 $10,794.00 Y
New Service Agreements
2 PRI's 6200 $897.50 12 $10,770.00 2 $21,540.00
2 DID's and basic business line 6200 $35.65 12 $427 80 2 $855.60
1 Basic business line Parks Maint $34.35 12 $412.20 2 $824.40
1 Basic business line Minkler $34.35 12 $412.20 2 $824.40
2 Basic business lines Golf $59.70 12 $716.40 2 $1,432.80 Y
2 Basic business lines Records Cntr $50 70 12 $608.40 2 $1,216 80
Other Existing /Future Agreements
3 basic business lines George Long
3 basic business lines FD 51
3 basic business lines FD 52
3 basic business lines FD 53
3 basic business lines FD 54
3 basic business lines TCC
2 basic business lines Water Tower $59.70 12 $716 40 2 $1,432.80
Closes 1/1/11? NRC
2 basic business lines Tukwila Library $59.70 12 $716.40 2 $1,432.80 Y
Old Records
2 basic business lines Center/ FS53 $50.70 12 $608 40 2 $1,216 80
1005 Andover
1 basic business line Park $34.35 12 $412.20 2 $824.40 Y
Closes 1/1/11? Pool
1 basic business line for FAX SCA $34.35 12 $412.20 2 $824 40 Y
Qwest 3 Business lines Golf
$65,883.60 $131,767.20
JAW ►LA {q�
�ti City of Tukwila
0
a V y Jim Haggerton, Mayor
290: INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Eric Dreyer, Patrol Commander Tukwila Police
DATE: November 30th, 2010
SUBJECT: Yakima County Department of Corrections Contract 2011
ISSUE
The City's contract with the Yakima County Department of Corrections terminates on December
31 2010, and a new contract will need to be reinstated to cover inmate housing while we wait
for the South Correctional Entity (SCORE) facility to open its doors in late 2011 A 2011
contract with Yakima Jail has been drafted and is submitted for your review.
BACKGROUND
The City of Tukwila currently contracts with the Yakima County Department of Corrections for
housing of inmates associated with sentencing of Tukwila criminal convictions. In an effort to
provide a localized regional solution to the needs of several south King County cities, the City of
Tukwila and partnered cities have ownership in the new SCORE facility being constructed in
SeaTac Des Moines.
The SCORE facility:
Where the area is on the SeaTac Des Moines city lines, just south of the SeaTac
Runway, off of 200th to the north. The area is a patchwork of lands owned by the Port of
Seattle, the City of SeaTac, the City of Des Moines, and WSDOT.
Who Key Players involved are the cities of Auburn, Burien, Des Moines, Federal Way,
Renton, SeaTac, and Tukwila. SCORE is an independent administration agency and is a
separate legal entity from the 7 participating cities.
What Why SCORE's goal is to build and operate a 668 -bed misdemeanor jail to
provide capacity for displaced inmates from the KC jail by 2012 The overall plan for a
new jail system has been in the works since 2001.
When SCORE `s goal is to have its doors open for inmate acceptance in September of
2011.
With the termination of our current contract with Yakima County Department of Corrections on
December 31 2010, and the budgetary concerns associated with the King County Jail, there
will be a shortfall of inmate housing options for the City of Tukwila until the SCORE facility is
open.
27
INFORMATIONAL MEMO
Page 2
DISCUSSION
The Contract:
A group of representatives from the impacted cities called the Jail Administration Group (JAG)
was formed to handle discussions on the regional housing needs of inmates. Although the
cities will negotiate individually for a contract with the Yakima County Department of
Corrections, the JAG has been working the Yakima County Department of Corrections for a
unified proposal. That proposed contract has been vetted through the Tukwila City Attorney and
the City Clerk's offices, and the final contract is attached for review.
The significant change in the contract is that there will be no minimum bed requirements. In
other words, we only pay for what we use. So, once SCORE is up and running, we will no
longer have a need for using the Yakima County Facilities.
Cost:
The current daily housing rate for Tukwila inmates is $75.35 per inmate per day. The new
contract will raise the rate to $99.80 per inmate per day. The increase is due to the budgetary
concerns impacting Yakima County and the clause that allows for no minimum bed requirement.
In 2010 the City of Tukwila has averaged 5 housed inmates per day, which, with the 2011
contract increase, equates to an increased cost of $32,640.75 for the anticipated time period.
(The first three quarters of 2011 until the SCORE facility is operational.)
The City currently budgets $1,120,000.00 for all of its inmate custodial needs, of which this
contract represents approximately 12.25 (budget line 000.10.523.699).
Less expensive alternatives for inmate housing are still being investigated. In the event no
other alternatives are found, this contract needs to be in place to fulfill the inmate housing
requirements of the City. This contract does not obligate the City to utilize the Yakima County
facility, yet leaves the option open for use if needed.
RECOMMENDATION
The Council is being asked to consider approval of the Yakima County Department of
Corrections 2011 one -year contract in order to cover the City's inmate housing needs until the
SCORE facility is opened in September of 2011.
The Council is being asked to consider this issue at the December 13th, 2010 Committee of the
Whole and subsequent December 13th, 2010, Special meeting.
ATTACHMENTS
The Yakima Jail Contract
28
AGREEMENT FOR INMATE HOUSING 2011
THIS INTERLOCAL AGREEMENT FOR INMATE HOUSING (hereinafter "Agreement is made and
entered into by and between Yakima County (hereinafter the "County and the City of
Tukwila (hereinafter the "City
WHEREAS, RCW Chapters 39.34 and RCW 70.48 authorize the City and the County to
enter into a contract for inmate housing, and
WHEREAS, the City desires to transfer custody of certain of its inmates to the County to
be housed in the County's corrections facilities during those inmates' confinement, and to
compensate the County for housing such inmates, and
WHEREAS, the County desires to house inmates who would be otherwise in the City's
custody on the terms agreed herein.
NOW, THEREFORE, in consideration of the mutual covenants, conditions, and promises
contained herein, the parties hereto mutually agree as follows:
1. Purpose. The purpose and intent of this Agreement is to establish the terms under
which the County will house City inmates during the calendar year 2011.
2. Definitions.
Business day means Monday through Friday excluding Yakima County standard holidays.
City Inmate means a person subject to City custody who is transferred to County custody
under this Agreement.
Committing Court means the court that issued the order or sentence that established the
City's custody of a City Inmate.
Detainer A legal order authorizing or commanding another agency a right to take custody of
a person.
YCDOC The Yakima County Department of Corrections.
3. General Provisions. The County shall accept City Inmates according to the terms of
this Agreement and shall provide housing, care, and custody of those City Inmates in the same
manner as it provides housing, care and custody to its own inmates.
The County shall manage, maintain, and operate its corrections facilities in compliance with all
applicable federal, state, and local laws and regulations.
4. Right to Refuse or Return Inmate. To the greatest extent permitted by law, the
County shall have the right to refuse to accept a City Inmate or to return a City Inmate to the
City, if the Inmate has a current illness or injury that is listed in Attachment A Medical
Acceptability, or in the reasonable judgment of the County presents a substantial risk of
escape, or of injury to other persons or property, or of adversely affecting significantly
disrupting the operations of the County's corrections facilities. The County shall provide notice
to the City at least one business day prior to transport if a City Inmate is being returned to the
City, The cost of transport shall be paid by the City unless the transport can be made by the
County within the terms set forth in Section 5of this Agreement.
Agreement for Inmate Housing 2011 29
Page 1
5. Inmate Transport. County Transoorted: The County shall transport Inmates to and
from the County's corrections facilities except when weather or other conditions beyond the
County's control prevent transport. Inmate transport dates will be determined by the
amount of inmates the City has housed with the County.
The County will pick up and drop off Inmates at the King County Regional Justice Center at 620
Wwest James Street, Kent, WA 98032. In the event the City wishes the County to pick up
and /or drop off a City Inmate at another detention or correction facility, the City shall notify the
County of the location of the Inmate for pick up and /or drop off. The County reserves the right
to refuse to transport a City Inmate to or from another detention or correction facility.
The City shall provide a written inmate transport list to the County no later than 1330 hours the
business day prior to transport. At the time of scheduling transport if possible, but no later than
transport pickup, the City shall provide to the County the warrant or court order detaining or
committing the Inmate, as well as any order that specifies the Inmate's next court date or
sentence to confinement.
The City shall provide a complete copy of each Inmate's records in its possession to the County
prior to transferring custody of the Inmate to the County. The County will not assume custody
of any inmate without a warrant or court order that commits the Inmate to confinement.
City Transported: The City will provide the County a written transport list to the County
no later than 1330 hours the business day prior to delivery. At the time of delivery, the City
shall provide the County the warrant or court order detaining or committing the inmate as well
as any order that specifies the Inmate's next court date or sentence to confinement.
The City shall provide a complete copy of each Inmate's records in its possession to the County
prior to transferring custody of the Inmate to the County. The County will not assume custody
of any inmate without a warrant or court order that commits the Inmate to confinement.
6. Inmate Records. The City shall provide all medical records in its possession to the
County's transport officers prior to the Inmate's departure from the City's detention or
designated detention facility. In the event the Inmate is transported by the City, the City shall
provide all medical records in its possession to the County's booking officer. In the event
additional information is requested by the County regarding a particular Inmate, the County and
City will mutually cooperate to provide the additional information needed.
7. Inmate Property. The County shall accept and transport Inmate property in
accordance with Attachment B Property, and shall be responsible only for inmate property
actually delivered into County possession. The County shall hold and handle each Inmate's
personal property in the same manner it holds and handles property of other County inmates.
In the event a City Inmate is being transported from a City designated detention or correction
facility, it will be the responsibility of the City to dispose of the Inmate's property not delivered
and accepted into County possession. When returning Inmates to the City, the County shall
transport Inmate property according to the provisions of Attachment B Property, and it shall
be the responsibility of the County to dispose of any of the Inmate's property not transported
with the Inmate.
8. Booking. Inmates shall be booked pursuant the County's booking policies and
procedures. Inmates transported by the City that are not acceptable at booking, will be the
responsibility of the City to transport back to City.
30
Agreement for Inmate Housing 2011
Pane 2
Pursuant to RCW 70.48.130, and as part of the booking procedure, the Department of
Corrections shall obtain general information concerning the Inmate's ability to pay for medical
care, including insurance or other medical benefits or resources to which a City Inmate is
entitled. The information is to be used for third party billing.
The County and City will attempt to develop a process at City detention facilities for pre- booking
Inmates who are being transferred to the custody of the County.
9. Classification. Inmates shall be classified pursuant to the County's classification
policies and procedures, and within the sole discretion and judgment of the County. The City
shall provide information identified in Attachment C Classification, of this Agreement.
10. Housing. Inmates shall be assigned to housing pursuant to the County's policies and
procedures, and within the sole discretion and judgment of the County. Provided however, that
generally, if a City Inmate's classification qualifies him /her to be housed in the Yakima County
Corrections Center, and there is a bed available at the Yakima County Corrections Center, the
Inmate shall be housed in the Yakima County Corrections Center. Exceptions to this general
provision include circumstances such as: 1) No women are housed at the Yakima County
Corrections Center; 2) Inmates assigned to certain work crews must be housed in the Main Jail
or Annex; 3) Certain programs are available only to Inmates housed in the Main Jail or Annex;
4) Inmates who will be housed for less than one week will usually be housed in the Main Jail or
Annex.
11. Inmate Work Programs. The County may assign Inmates to work programs such as
inside and outside work crews, kitchen and facility duties, and other appropriate duties.
12. Health Care. The County shall provide in- facility medical care commonly associated
with county corrections operations as guided by American Correctional Association or National
Commission on Correctional Health Care standards.
Inmates shall be responsible for co- payment for health services according to County policy. The
City shall not be responsible to the County for Inmate co- payments. No Inmate shall be denied
necessary health care because of an inability to pay for health services.
The County shall notify the City's designee(s) via e -mail or fax if a City Inmate requires medical
or dental treatment at an outside medical or health care facility. The City shall be responsible to
promptly notify the County of any changes in its designee(s).
The City shall pay for all medical, mental health, dental or any other medical services that are
required to care for the City's Inmates outside YCDOC facilities. Except, the County shall bear
the expense of any such medical care necessitated by improper conduct of the County, or of its
officers or agents.
The County shall notify the City as soon as reasonably possible before the Inmate receives
medical and /or dental treatment outside of YCDOC facilities. The City acknowledges that such
notice may not be reasonably possible prior to emergency care. Lack of prior notice shall not
excuse the City from financial responsibility for related medical expenses, and shall not be a
basis for imposing financial responsibility for related medical expenses on the County.
Outside medical expenses for Inmates housed for more than one jurisdiction shall be divided
equally among those jurisdictions.
13. Inmate Discipline. The County shall discipline Inmates according to the same policies
and procedures under which other County inmates are disciplined. However, nothing contained
Agreement for Inmate Housing 2011 31
Anne
herein shall be construed to authorize the imposition of a type of discipline that would not be
imposed on a comparable County inmate, up to and including the removal of earned early
release credits as approved by the City.
14. Removal from County Facilities. Except for work programs or health care, and
during emergencies, Inmates shall not be removed from County facilities without written
authorization from the City or by the order of any court having jurisdiction. Other jurisdictions
may "borrow" a City Inmate only according to the provisions of Attachment D Borrowing.
In the event of the Inmate's emergency removal, the County shall notify the City by email or fax
as soon as reasonably possible. No early release or alternative to incarceration, including
furloughs, home detention, or work release shall be granted to any Inmate without written
authorization by the committing court.
15. Visitation. The County shall provide scheduled visitation for attorneys, spouses, family
and friends of Inmates. Such visitation may be accomplished as provided in Section 24 of this
Agreement.
16. Inmate Attorney Communication. Confidential telephones or visitation rooms shall
be available to inmates to communicate with their attorneys. The City shall bear all cost of
Inmates' calls to their attorneys. The City shall reimburse the County or pay directly all costs
associated with attorney- inmate telephone communications.
17. Inmate Accounts. The County shall establish and maintain an account for each
Inmate. The County shall ensure family members and others have a reasonable process to add
funds to a City Inmate's account,
Upon returning custody of a City Inmate to the City, the County shall transfer the balance of
that Inmate's account that is not subject to charges, to the Inmate or to the City in the form of
a check or a debit card in the name of the Inmate.
In the event the County contracts with a company /business that furnishes technology for
wireless inmate account crediting (such as Keefee or JPAY) the City may allow the County (or
County's contracted representative) to install the equipment necessary for use of the system.
The City shall not be financially responsible for any aspect of the system, including but not
limited to installation or maintenance costs. The City shall not receive any compensation or
profits for such a system.
18. Detainers. Inmates in a "Detainer" status shall be handled according to Attachment E
Detainers.
19. Releases. The City shall be responsible for computing and tracking all sentence time
calculations, good time, court dates and release dates. Inmates will be released in accordance
with Attachment F Inmate Release.
The County shall not transfer custody of a City Inmate housed pursuant to this Agreement to
any party other than the City, except as provided in this Agreement or as directed by the City.
20. Escape. If a City Inmate escapes County custody, the County shall notify the City as
soon as reasonably possible. The County shall use all reasonable efforts to pursue and regain
custody of escaped City Inmates, and shall assume all costs connected with the recapture of the
City Inmate.
21. Death. If a City Inmate dies in County custody, the County shall notify the City as soon
as reasonably possible. The Yakima County Coroner shall assume custody of the City Inmate's
32
Agreement for Inmate Housing 2011
Dana d
body. Unless another agency becomes responsible for investigation, YCDOC shall investigate
and shall provide the City with a report of its investigation. The City may participate in the
investigation. If another agency becomes responsible for investigation, YCDOC shall liaison or
otherwise facilitate the City's communication with and receipt of reports from the other agency.
The City shall provide the County with written instructions regarding the disposition of the City
Inmate's body. The City shall pay for all reasonable expenses for the preparation and shipment
of the body. The City may request in writing that the County arrange for burial and all matters
related or incidental thereto and the City shall be responsible for all costs associate with this
request. Except, the County shall bear such expenses necessitated by improper conduct of
County, or its officers or agents.
22. Reporting Requirements. Ordinarily on business days, the County will deliver the
following reports to the JAG, which will disseminate them to the City:
Here Now Report a report detailing King County City inmates in YCDOC custody.
EXCEL Housing Report a report that allows King County cities to identify where their
inmates are housed.
PROTRAK Housing Report a report detailing which King County city inmates are housed
at the Yakima County Corrections Center.
Custody Report a report of total inmate populations confined at all YCDOC facilities. It
includes current and historical safety and population data.
Special Housing Report Identifies King County city inmates who are in special housing
assignments.
23. City's Right of Inspection. The City shall have the right, upon reasonable advance
notice, to inspect County correction facilities where City Inmates are housed at reasonable
times. During such inspections, the City may interview its Inmates and review its Inmates'
records. The City shall have no right to interview inmates housed for other jurisdictions or to
review their medical records, unless it is properly authorized to do so by the inmate or the other
jurisdiction.
24. Technology. The County and City may each permit the other continuous access to its
computer database regarding all City Inmates housed by the County. This continuous access
feature may be accomplished through a computer link between a computer(s) designated by
the City and appropriate computer(s) of the County.
By separate mutual agreement, the County and City may provide video conference capabilities
for personal visiting, professional visiting, pre -trial conferences, arraignments and other court
and conferencing needs.
25. Bed Rate. In consideration of Yakima County's commitment to house City Inmates, the
City shall pay the County a per inmate rate from January 1, 2011 to December 31, 2011 as
follows:
YCDOC Transported Inmates: 99.80 per day.
City transported Inmates: $89.60 per day.
Agreement for Inmate Housing 2011 33
Dmnn C
The Bed Rate includes all in- facility medical, dental (if available), and mental health services. In
the event an inmate requires out of facility medical, dental or mental health services, the City
shall be responsible for the cost of the services.
The County shall not charge a booking fee in connection with housing the City's Inmates.
The City may purchase additional beds, as available, at the then- existing bed rate; however,
the County shall have the right to refuse to accept custody of or house inmates in excess of the
City's minimum bed commitment.
The Daily Fee for inmates housed for more than one jurisdiction shall be divided equally among
those jurisdictions.
26. Billing and Payment. The County shall provide the City with monthly statements
itemizing the name of each City Inmate, the number of days of housing, including the date and
time booked into the County and date and time released from the County and itemization of any
additional charges including a description of the service provided, date provided and reason for
service.
The County shall provide said statement for each month on or about the 10 day of the
following month. Payment shall be due to the County within (30) days from the billing date.
The County may bill the City electronically. Payments not received by the 30 day shall bear
interest at the rate of 1% per month until payment is received.
The Daily Fee for City Inmates housed for more than one jurisdiction shall be divided equally
among those jurisdictions.
27. Duration of Agreement. The duration of this Agreement shall be from January 1,
2011, at 12:00 A.M. and shall end at 11:59 P.M., on December 31, 2011 unless otherwise
terminated in accordance with Section 31 of this Agreement. This Agreement may be renewed
for any successive period by written addendum under terms and conditions acceptable to the
County and City.
28. Independent Contractor. In providing services under this Agreement, the County is
an independent contractor and neither it nor its officers, nor its agents nor its employees are
employees of the City for any purpose, including responsibility for any federal or state tax,
industrial insurance, or Social Security liability. Neither shall the provision of services under this
Agreement give rise to any claim of career service or civil service rights, which may accrue to an
employee of the City under any applicable law, rule or regulation. Nothing in this Agreement is
intended to create an interest in or give a benefit to third persons not signing as a party to this
Agreement.
29. Hold Harmless, Defense, and Indemnification. The County shall hold harmless,
defend, and indemnify the City, its elected officials, officers, employees, and agents from and
against any and all suits, actions, claims, liability, damages, judgments, costs and expenses
(including reasonable attorney's fees) (also including but not limited to claims related to false
arrest or detention, alleged mistreatment, injury, or death of any City Inmate, or loss or damage
to City Inmate property while in County custody) that result from or arise out of the acts or
omissions of County, its elected officials, officers, employees, and agents in connection with or
incidental to the performance or non performance of the County's services, duties, and
obligations under this Agreement.
34
Agreement for Inmate Housing 2011
Dann n
The City shall hold harmless, defend, and indemnify the County, its elected officials, officers,
employees, and agents from and against any and all suits, actions, claims, liability, damages,
judgments, costs and expenses (including reasonable attorney's fees) (also including but not
limited to claims related to false arrest or detention, alleged mistreatment, injury, or death of
any City Inmate, or loss or damage to City Inmate property while in County custody) that result
from or arise out of the acts or omissions of the City, its elected officials, officers, employees,
and agents in connection with or incidental to the performance or non performance of the City's
services, duties, and obligations under this Agreement.
In the event the acts or omissions of the officials, officers, agents, and /or employees of both
the City and the County in connection with or incidental to the performance or non performance
of the City's and or County's services, duties, and obligations under this Agreement are the
subject of any liability claims by a third party, the City and County shall each be liable for its
proportionate share of fault in any resulting suits, actions, claims, liability, damages, judgments,
costs and expenses and for their own attorney's fees.
Nothing contained in this Section or this Agreement shall be construed to create a right in any
third party to indemnification or defense.
The County and City hereby waive, as to each other only, their immunity from suit under
industrial insurance, Title 51 RCW. This waiver of immunity was mutually negotiated by the
parties hereto.
The provisions of this section shall survive any termination or expiration of this Agreement.
30. Insurance. The County and City shall provide each other with evidence of insurance
coverage, in the form of a certificate or other competent evidence from an insurance provider,
insurance pool, or of self- insurance sufficient to satisfy the obligations set forth in this
Agreement.
The County and City shall each maintain throughout the term of this Agreement coverage in
minimum liability limits of one million dollars ($1,000,000) per occurrence and two million
dollars ($2,000,000) in the aggregate for its liability exposures, including comprehensive general
liability, errors and omissions, auto liability and police professional liability. The insurance policy
shall provide coverage on an occurrence basis.
31. Termination.
A. Mutual Agreement: This Agreement may be terminated by mutual written consent
between the County and City with ninety (90) days written notice to the other party and to the
State Office of Financial Management as required by RCW 70.48.090 stating the grounds for
said termination and specifying plans for accommodating the affected City Inmates.
B. Imperiling Conditions: The City shall have the right to terminate this Agreement where:
1) conditions and /or circumstances at Yakima's facilities present an imminent risk of serious
injury or death to the City's Inmates "Imperiling Conditions 2) the City has sent County
written notice by certified mail, return receipt requested describing with reasonable specificity
the Imperiling Conditions; and 3) the County has failed to cure the Imperiling Conditions within
a reasonable period of time, which, unless the parties agree in writing to a longer period, shall
be no more than 30 days after the County receives the City's notice. Termination under this
provision shall be effective if and when: 1) after at least 30 days, the County has not cured the
Imperiling Condition(s); and 2) the City has removed its Inmates; and 3) the City has given the
Agreement for Inmate Housing 2011 35
®n.,0 7
County formal written notice of final termination under this provision. After Termination under
this provision the City shall have no further financial obligations under this Agreement.
C. Material Breach: Either party shall have the right to terminate this Agreement if: 1) the
other party is in material breach of any term of this Agreement; 2) the terminating party has
sent the breaching party written notice of its intent to terminate this Agreement under this
section by certified mail, return receipt requested describing with reasonable specificity the
basis for the termination; and 3) the breaching party has failed to cure the breach within ninety
(90) days, unless the parties agree in writing to a longer cure period. Termination shall be
effective upon and the City shall have no further financial obligations under this Agreement
from the date of removal of its Inmates from the Yakima Facility or County's receipt of final
notice that City is terminating the Agreement after the expiration of the cure period, whichever
occurs last.
32. Real or Personal Property. It is not anticipated that any real or personal property will
be acquired or purchased by the parties solely because of this Agreement.
33. Equal Opportunity. Neither party shall discriminate against any person on the grounds
of race, creed, color, religion, national origin, sex, age, marital status, political affiliation or belief
or the presence of any sensory, mental or physical handicap in violation of any applicable federal
law, Washington State Law Against Discrimination (RCW chapter 49.60) or the Americans with
Disabilities Act (42 USC 12110 et seq.). In the event of the violation of this provision, the other
party may terminate this Agreement immediately.
34. Assignment. This Agreement, or any interest herein, or claim hereunder, shall not be
assigned or transferred in whole or in part by the County to any other person or entity without
the prior written consent of the City. In the event that such prior written consent to an
assignment is granted, then the assignee shall assume all duties, obligations, and liabilities of
County stated herein.
35. Non Waiver. The failure of either party to insist upon strict performance of any
provision of this Agreement or to exercise any right based upon a breach thereof or the
acceptance of any performance during such breach shall not constitute a waiver of any right
under this Agreement.
36. Severability. If any portion of this Agreement is changed per mutual Agreement or any
portion is held invalid, the remainder of the Agreement shall remain in full force and effect.
37. Governing Law. This Agreement shall be governed by and construed in accordance
with the laws of the State of Washington. Any actions, suit, or judicial or administrative
proceeding for the enforcement of this Agreement shall be brought and tried in the Federal or
Superior Court for the State of Washington in Thurston County
38. Approval and Filing. Each party shall approve this Agreement by resolution, ordinance
or otherwise pursuant to the laws of the governing body of each party. The attested signatures
of the City, Manager or Mayor and the Yakima County Commissioners below shall constitute a
presumption that such approval was properly obtained. A copy of this Agreement shall be filed
with the Yakima County Auditor's Office pursuant to RCW 39.34.040.
39. General Provisions. Unless otherwise agreed in writing executed by both parties, on
and after January 1, 2011, and so long as this Agreement remains in effect, this document
constitutes the entire Agreement between the City and the County under which the County
36
Agreement for Inmate Housing 2011
Dmnn R
houses City Inmates, and no other oral or written agreements between the parties shall affect
this Agreement.
No changes or additions to this Agreement shall be valid or binding upon either party unless
such change or addition be in writing and executed by both parties.
In the event the County or City defaults on the performance of any terms of this Agreement and
files a lawsuit, the prevailing party shall be entitled to an award of its reasonable attorney fees,
costs and expenses.
This Agreement may be executed in any number of counterparts.
40. Notices. Unless stated otherwise herein, all notices and demands shall be in writing and
sent or hand delivered to the parties to their addresses as follows:
TO CITY: City of Tukwila
City Clerk
6200 Southcenter Blvd.
Tukwila, WA 98188
TO COUNTY: Ed Campbell, Director
Yakima County Department of Corrections
111 North Front Street
Yakima, WA 98901
Alternatively, to such other addresses as the parties may hereafter designate in writing. Notices
and /or demands shall be sent by registered or certified mail, postage prepaid, or hand
delivered. Such notices shall be deemed effective when mailed or hand delivered at the
addresses specified above.
Dated on this day of 2010.
BOARD OF YAKIMA COUNTY COMMISSIONERS
Michael D. Leita, Chairman
Kevin J. Bouchey, Commissioner J. Rand Elliott, Commissioner
Constituting the Board of County Commissioners for Yakima County, Washington
Agreement for Inmate Housing 2011 37
Drip Q
Attest:
Tiera Gerard
Deputy Clerk of the Board
Approved as to Form:
Stefanie Weigand
Senior Deputy Prosecuting Attorney
Corporate Counsel Division
CITY OF TUKWILA
By:
Jim Haggerton, Mayor
Attest:
By:
Christy O'Flaherty, City Clerk
Approved as to form:
By:
Office of the City Attorney
38
Agreement for Inmate Housing 2011
Elnrica 1 11
ATTACHMENT A
MEDICAL ACCEPTABILITY
The County shall determine the medical and mental acceptability of inmates for transport using
the following excluding criteria:
1. Blood or fluid present at an open wound site or bleeding from an open wound.
2. Signs of untreated broken bones or dislocated joints.
3. Any injury or illness requiring immediate or emergency medical treatment.
4. Unconsciousness.
5. Inmates unable to stand and walk under their own power.
6. Wheel chair bound individuals.
7. Signs of alcohol toxicity and signs of current or recent use of any intoxicants.
8. Signs of alcohol and /or drug withdrawal.
9. Bed bound individuals.
10. Individuals with attached IV or requiring IV medications.
11. Individuals requiring the use of oxygen tanks.
12. AMA (Against Medical Advice) from the hospital.
13. Individuals having had major invasive surgery within the last 72 hours. Non invasive
surgery such as oral surgery, laser -eye surgery and minor surgery may be evaluated on a
case by case basis.
14. Post operative persons who have follow up appointments within the next four weeks.
15. Wounds with drainage tubes attached.
16. Persons with permanent catheters.
17. Open and /or oozing bedsores.
18. Individuals requiring nebulizers who cannot obtain one.
19. Persons with Alzheimer's, dementia or other psychological conditions to the point where
the inmate cannot perform activities of daily living C'ADL's') or who do not have the
capacity to function safely within a correctional environment.
20. Persons who are diagnosed as developmentally delayed and who do not have the
capacity to function safely within a correctional environment or who cannot perform
ADL's.
21. Female inmates more than 5 months pregnant. Or any female inmate considered a high
risk pregnancy.
22. Persons undergoing chemotherapy and /or radiation treatment.
23. Persons undergoing dialysis.
Agreement for Inmate Housing 2011 39
Dnnn 11
24. Persons with the following untreated medical conditions:
a) Heart disease
b) Seizures disorders
c) Insulin dependent diabetes
d) Cancer
e) Asthma
f) Psychosis
g) HIV Positive or AIDS
25. Persons who are HIV positive or have AIDS and are taking anti -viral medications.
26. Persons taking Methadone, or Suboxone, a substitute for Methadone.
27. Persons with suicidal ideations or gestures within the past 72 hours.
28. Person, if prescribed, have not taken psychotropic medications for at least 72 hours.
29. Persons who have attempted suicide within the last 30 days.
30. Persons who have attempted suicide by overdose or ligature strangulation during current
incarceration.
31. Persons displaying current psychotic episode.
32. Persons requiring CPAP machines as prescribed must be transported with the machine.
ATTACHMENT B
PROPERTY
County transport personnel will only accept Inmate property as follows:
1. The property shall be sealed in a single property bag no larger than a common paper
grocery bag.
2. Money, valuables, and medications shall be placed in a clear envelope and sealed within
the Inmate's property bag.
3. Checks and documents (court, warrants, etc) shall be attached to the outside of the
property bag.
4. The transporting officer shall account for the property bag and funds being transported.
Yakima County Department of Corrections transport personnel will not accept or
transport the following:
a) Backpacks, suitcases, etc.
b) Unpackaged food products or food products in packaging that has been opened.
c) Any type of weapon (includes pocketknives).
d) Liquids.
e) Any items that will not fit into the property bag.
f) Material deemed to be contraband.
40
Agreement for Inmate Housing 2011
n .mr.n 11
Yakima County will limit property returned with the Inmate to the City according to these
criteria.
ATTACHMENT C
CLASSIFICATION
The City shall supply the County with the following Classification related information, if it known
to or in possession of the City:
1. If the City Inmate has been classified to a special housing unit and /or if the City Inmate
has been classified as protective custody.
2. If the City Inmate is a violent offender or has displayed violent behavior during present
or past incarcerations.
3. If the City Inmate is an escape risk.
ATTACHMENT D
BORROWING
One contracting city may "borrow" another contracting city's inmate as follows:
1. If a City requests the transport of another contracting City's Inmate from the County the
requesting City must notify each agency with rights to custody of the Inmate, and if each
agency with rights to custody of the Inmate notifies the County in writing (e -mail) of its
approval, the County shall provide the requested transport. The County will complete a
custody transfer form that lists all outstanding detainers. The custody transfer
paperwork will accompany the inmate.
2. Once custody of the City Inmate has been transferred to another agency, it is the
responsibility of the requesting City to determine whether the City Inmate shall be
returned to the custody of the County, and if so, the requesting City shall make all
necessary and proper arrangements with the County and any agency with rights to
custody of the Inmate, for the Inmate's return according to the terms of this agreement.
3. The County will not track the City Inmate once he or she has left the County's facility.
4. If the Inmate is returned to the custody of the County, the requesting City shall provide
the County with sentencing /charge information. The City shall supply all pre sentence,
and post sentence paperwork from agreeing agencies that authorized the borrowing of
the Inmate. This will aid Yakima County in determining split billing and release dates.
5. If the agency requesting to borrow a City Inmate is not in the "Contracting Agency," the
requesting agency will be responsible to make all transport arrangements including all
legal paperwork for the transport with the City of jurisdiction.
6. The County will transport the City Inmate only to a King County city that also contracts
with the County for Inmate housing.
7. Inmates transported by the City, cannot be borrowed out of YCDOC.
Agreement for Inmate Housing 2011 41
Pane 13
ATTACHMENT E
This attachment only applies to Inmates transported by the YCDOC.
WARRANTS /OTHER COURT ORDERS /DETAINERS
1. The following shall apply to City Inmates who are subject to warrants from other
jurisdictions or to other court orders for confinement or detainers. When receiving a City
Inmate, the Transport Officers shall review all paperwork provided by the City for all
grounds to hold the Inmate and ensure that this information is entered into the County's
JMS and is routed to the Out of County Transport Section Office Specialist.
2. Prior to releasing a City Inmate, the County shall check the NCIC and WACIC systems to
determine if the Inmate is subject to any valid warrants or other detainers.
a) If the Inmate is subject to a warrant that is limited to King County, YCDOC will,
upon receiving written permission (e mail) from the City, transport the Inmate to
the custodial agency for the jurisdiction that issued the warrant. However, Yakima
County will not assume responsibility to serve any such warrants.
b) If the City Inmate is subject to a warrant from a western Washington jurisdiction
outside King County, YCDOC will release the Inmate at the location determined by
written (e mail) agreement of the YCDOC and the City under Section 5 of this
Agreement.
c) If the City Inmate is subject to a warrant from an eastern Washington jurisdiction,
YCDOC will send the Inmate to the custodial agency for that jurisdiction on the
Mini Chain.
d) If, upon return from YCDOC to the City, the Inmate is subject to a warrant that
provides for statewide extradition, YCDOC will either transport the Inmate to the
detention /correction facility in King County designated by the agency /jurisdiction
that issued the warrant if it is in King County, or will send the Inmate to the
agency /jurisdiction that issued the warrant on the Mini Chain.
3. City Inmates who have or are subject to Immigration and Custom Enforcement (ICE)
detainers shall be returned to the City, unless the County and City agree in writing
(email) to some other course of action.
ATTACHMENT F
INMATE RELEASE
County transport personnel will release City Inmates as follows:
1. Inside a staffed correction or detention facility (jail).
2. Inside a staffed police agency (sally port or other secured area).
3. Outside of a Law Enforcement Agency when agency personnel, telephone access, and
weather protection (lobby areas) are available to the released Inmate.
42
Agreement for Inmate Housing 2011
anne 14
4. The County does not transport on Mondays.
5. City Inmates for whom bail is posted, or who otherwise have a right to be released may,
by signed written waiver, choose to remain in custody and return to City by the regularly
scheduled transport, or to be released to a family member or friend, or to the streets of
Yakima.
6. Inmates transported by City must be picked up at least 12- (twelve) hours prior to the
inmate's scheduled release date and time. If the inmate is not picked up before the
scheduled release time, the Inmate will be automatically scheduled to be transported, at
the City's cost to include the addition of transport fees for all days served, on the next
available transport to the City.
Agreement for Inmate Housing 2011 43
lung 1
44
N 1LA y
s
14, City of Tukwila
City Council
90
MEMORANDUM
TO: Finance Safety Committee
FROM: Shawn Hunstock, Finance Directo4\
BY: Kimberly Matej, Legislative Analyst
DATE: November 19, 2010
SUBJECT: Discussion of 2009 -10 Special Legal Matters
Issue
Information only, regarding special matters attended to by Kenyon Disend during calendar years 2009
and 2010.
Background
The 2011 -12 draft Legal Services contract with Kenyon Disend was reviewed at the November 16
Finance Safety Committee meeting. During that review, Committee Chair Quinn requested that a
breakdown of special mattters and issues attended to by Kenyon Disend during 2009 and 2010 come
forward to the Finance Safety Committee so that Committee members can anticipate the face of
and identify the future likelihood of such items.
Discussion
Attached to this memorandum is a monthly breakdown of special matters and associated costs from
Kenyon Disend prepared by the Finance Department from January 2009 through September 2010
This breakdown should aid the Committee in discussion of the types of special items that require
legal contributions outside of the realm of regular, basic legal services
Recommendation
Information and discussion only, no recommendation
45
46
Kenyon Disend
Specia. Matters
2009
47
4,
co
2009 KENYON DISEND INVOICES
I I
1 MONTH 1 DETAIL DEPARTMENT BUDGET PA# COST
I 1
January General City Attorney Services January 1 $18,883.121
January Union Pacific Railroad v. Tukwila PW S 180th St 000.13.532.200.41.00 $9.751
January Northfield Ventures Mayor's Office Tuk Village 000.03 513.100.41.01 $28.65
January RALJ Matters PD Patrol 000.10 521.250.41.00 $21.00
January RALJ Matters PD -TAC 000.10.521.220.49 00 $21.00
January 'General Code Enforcement DCD Code Enforcement 000.08 558 603.41.00 $581.55
January World Wide Video (CE) DCD Code Enforcement 000 08 558.603 41.00 $527.72
January King Co. Water District No. 125 PW Pavement Mitigation 000.13.532.200.41.00 $141.37
January 1Sign Code DCD Planning 000 08 558.600.41.00 $817.001
January 1 Levee Condemnation PW General Fund 000.13.532.200.41.00 $545.00
January (Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200.41.00 $22.05
January 1Gordy's P &R Golf 411.00.576.681.41.00 $2,287.66
January Tukwila Valley South Annexation Mayor's Office 000.03.513.100 41.01 $1,665.18
1 February General City Attorney Services February $18,060.07
February 1Sign Code DCD Planning 000.08.558 600.41.00 $64.50
February (Drug Forfeiture Matters PD 000.10.521.220.41.00 $394.50
February Condemnations DCD Code Enforcement 000.08.558.603.41.00 $34.49
February General Code Enforcement DCD Code Enforcement 000.08.558 603.41.00 $682.29
1 February World Wide Video (CE) DCD Code Enforcement 000.08.558.603.41.00 $539.15
February Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200.41.00 $10 501
February Tukwila Valley South Annexation Mayor's Office 000.03.513.100.41.01 $10,592.50
1 March General City Attorney Services March $17,749.14
March Open Frame PW Transit Contract 104.98.595.800.41.00 90610402.1000.000 $866.00
March Drug Forfeiture Matters PD 000.10.521.220.41.00 $187.00
March RALJ Matters PD Patrol 000.10.521.250.41.00 $21 63
March RALJ Matters PD TAC 000.10 521.220.49.00 $21.62
March General Code Enforcement DCD Code Enforcement 000.08.558.603.41 00 $202.501
March 1 World Wide Video (CE) DCD Code Enforcement 000.08.558 603.41.00 $781.80
March 1King Co. Water District No. 125 PW Pavement Mitigation 000.13.532.200.41.00 $473.00
March 1Gordy's P &R Golf 411.00.576.681.41.00 $337.00
March 'Tukwila Valley South Annexation Mayor's Office 000.03.513.100.41.01 $8,078.00
March Teamsters Unit Clarification Human Resource 000.04.516.200.41.00 $11,427.48
1
W \Penny \Billings \KENYON \Kenyon 2009 SPECIAL MATTERS
2009 KENYON DISEND INVOICES
MONTH 1 DETAIL I DEPARTMENT I BUDGET I PA# COST I
1 I I 1
April 'General City Attorney Services April 1 $17,363.84
April Open Frame I PW Transit Contract 000.13 532.200.41.00 $2,833.09
April Drug Forfeiture Matters PD 000.10.521.220.41.00 1 $54.00'
April RALJ Matters PD Patrol 000.10.521.250.41.00 $17.30
April RALJ Matters PD -TAC 000.10.521.220 49.00 $17.30
April General Code Enforcement DCD Code Enforcement 000.08.558.603.41.00 I $135.00
April King Co. Water District No 125 PW Pavement Mitigation 000.13 532.200.41 00 $86.00
April 'Tukwila Valley South Annexation Mayor's Office 000.03.513 100.41.01 $12,437.001
April (Teamsters Unit Clarification Human Resource 000.04 516.200.41 00 1 $565.50
May General City Attorney Services May $17,489.25
May 'Open Frame PW Transit Contract 104.98.595 800.41.00 90610402.1000.000 $5,575.141
May Klickitat Project 'TUC Access Klickitat 104.98 595.800 41 00 1 98410419.1000.000 $91.95
May Union Pacific Railroad v. Tukwila I PW S 180th St 000.13.532.200.41.00 $34.00
May 1Doak Homes DCD Planning /PW 000.08.558.600 41 00 1 $60 001
May RALJ Matters PD Patrol 000.10 521.250.41.00 $21.251
May RALJ Matters I PD TAC 000 10.521.220.49.00 I $21.25
May General Code Enforcement DCD Code Enforcement 000.08 558.603.41 00 I $1,012.50
May King Co. Water District No 125 PW Pavement Mitigation 000.13.532.200.41 00 $313.30
May Cedar River Water Sewer v. KC et al PW General Fund 000 13 532.200 41.00 $6 881
May Tukwila Valley South Annexation 'Mayor's Office 000 03 513 100.41.01 I I $2,257 501
May Teamsters Unit Clarification (Human Resource 000.04.516.200.41.00 I 1 $5,664 401
May IL. Grage Grievance Human Resource 000.04.516.200.41 00 $4.051
June General City Attorney Services June 1 I I $16,581.94
June Open Frame PW Transit Contract 104 98 595.800 41 00 1 90610402.1000.000 $12,172.501
June Klickitat Project TUC Access Klickitat 104.98.595.800.41.00 98410419 1000 000 $2,615.541
June General Code Enforcement DCD Code Enforcement 000.08 558 603.41.00 $135 001
June World Wide Video (CE) DCD Code Enforcement 000 08 558 603 41.00 $558.001
June King Co. Water District No. 125 PW Pavement Mitigation 000 13 532.200.41.00 $184.50
June Cedar River Water Sewer v KC et al PW General Fund 000 13.532.200.41 00 $36 15
June Tukwila Valley South Annexation 'Mayor's Office 000.03 513.100 41.01 I $2,193.001
June 1Teamsters Unit Clarification Human Resource 000.04.516.200 41.00 $3,040 061
1 1
July 1General City Attorney Services July I I 1 $18,683 051
co
W: \Penny \Billings \KENYON \Kenyon 2009 SPECIAL MATTERS
C31
0
2009 KENYON DISEND INVOICES
I I I I
I I I
MONTH DETAIL 1 DEPARTMENT I BUDGET PA# COST 1
July Open Frame PW Transit Contract 1 104.98 595.800.41.00 90610402.1000.000 $6,121.85
July Klickitat Project 'TUC Access Klickitat 1 104.98.595.800.41 00 98410419.1000.000 $3,340.051
July Doak Homes 1DCD Planning /PW 1 000.08.558.600 41.00 $40.001
July World Wide Video (CE) 1DCD Code Enforcement I 000.08.558.603.41.00 $978.301
July King Co. Water District No. 125 PW Pavement Mitigation 000.13.532.200.41.00 $68.00
July Tukwila Valley South Annexation Mayor's Office 000 03 513.100.41.01 $2,634.00
July IL. Grage Grievance Human Resource 000.04.516.200.41.00 $21.85
1
August General City Attorney Services August $17,989.091
August Open Frame PW Transit Contract 104.98.595.800.41.00 90610402.1000.000 $269.50
August Klickitat Project TUC Access Klickitat 104.98.595.800.41.00 98410419.1000.000 $529.50
August Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104 98.595.800.41.00 98410419.1000.000 $5,194.95
August Klickitat Project LID Formation TUC Access Klickitat 104.98.595.800 41.00 98410419.1000.111 $2,632.50
August Doak Homes DCD Planning /PW 000 08.558 600.41.00 $295.00
August 1 RALJ Matters PD Patrol 000.10.521.250.41.00 $76.50
August 1 RALJ Matters PD -TAC 000.10.521.220.49.00 $76.50
August World Wide Video (CE) DCD Code Enforcement 000 08 558.603.41.00 $1,606.151
August King Co. Water District No. 125 PW Pavement Mitigation 000.13.532.200.41 00 $537.50
August 1Cedar River Water Sewer v KC et al PW General Fund 000.13 532.200.41.00 $3,044.05
August Tukwila Valley South Annexation Mayor's Office 000 03 513 100.41.01 $1,655 50
August Powell Builders v. Tukwila DCD Planning 000.08.558.600.41 00 $86.90
1 September General City Attorney Services September $17,768.54
September }Sign Code DCD Planning 000 08.558 600.41.00 $387.00
1 September Klickitat Project TUC Access Klickitat 104.98 595.800.41 00 98410419.1000.000 $929.00
September Klickitat Project Tukwila v Legacy Partners 'TUC Access Klickitat 104 98.595 800.41.00 98410419.1000.000 $2,072.15
September Klickitat Project LID Formation 1TUC Access Klickitat 104.98 595.800.41.00 98410419.1000.111 $1,653.05
September RALJ Matters I PD Patrol 000 10 521.250.41.00 $105.00
1 September RALJ Matters I PD TAC 000.10 521.220.49.00 $105 00
September General Code Enforcement DCD Code Enforcement 000.08.558.603.41.00 $170.00
September World Wide Video (CE) DCD Code Enforcement 000.08.558.603.41 00 $2,396.85
September King Co. Water District No. 125 1 PW Pavement Mitigation 000.13.532.200.41.00 $759.461
September Cedar River Water Sewer v. KC et al I PW General Fund 000 13 532.200.41.00 $313.59
1 September Rainbow Trailer Haven (CE) I DCD Code Enforcement 000 08.558.603.41.00 $157.00
1 September Tukwila Valley South Annexation !Mayors Office 000 03 513 100.41.01 $4,407.501
W \Penny \Billings \KENYON \Kenyon 2009 SPECIAL MATTERS
2009 KENYON DISEND INVOICES
MONTH DETAIL DEPARTMENT 1 BUDGET PA# COST
1
October General City Attorney Services October $19,510.50
October Sign Code DCD Planning 000.08.558.600.41.00 $1,376.001
October 1Klickitat Project TUC Access Klickitat 1 104.98.595.800.41.00 98410419.1000.000 $64.981
October Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104.98.595.800.41.00 98410419.1000.000 $5,818.46
October Klickitat Project LID Formation !TUC Access Klickitat 1 104 98.595.800.41.00 1 98410419.1000.111 $279.50
October Drug Forfeiture Matters PD 000.10.521.220 41.00 1 $51 00
October RALJ Matters PD Patrol 000.10.521.250.41.00 1 $216 50
October RALJ Matters PD -TAC 000 10 521.220.49.00 $216.501
October World Wide Video (CE) DCD Code Enforcement 000.08.558.603.41.00 $5,479.191
October Cedar River Water Sewer v. KC et al PW General Fund 000 13 532.200.41.00 $390.00
October Rainbow Trailer Haven (CE) DCD Code Enforcement 000.08 558 603.41.00 $270.00
October Tukwila Valley South Annexation Mayor's Office 000.03.513.100.41.01 1 $2,524.00
November !General City Attorney Services November $20,434.521
November Sign Code DCD Planning 000.08.558.600.41 00 $203 53
November Klickitat Project Tukwila v. Legacy Partners 1TUC Access Klickitat 104.98 595 800 41 00 98410419.1000.000 1 $5,386.32
1 November Klickitat Project LID Formation ITUC Access Klickitat 104.98.595.800.41.00 98410419.1000.111 $495 101
1 November Drug Forfeiture Matters 1PD 000.10.521.220 41 00 $510 001
November RALJ Matters PD Patrol 000.10.521.250 41.00 $12.75
November RALJ Matters PD TAC 000.10.521.220.49 00 $12.75
November World Wide Video (CE) 1 DCD Code Enforcement 000.08 558 603.41.00 $4,648.431
November Cedar River Water Sewer v. KC et al I PW General Fund 000.13.532.200 41.00 $317.70
November Rainbow Trailer Haven (CE) I DCD Code Enforcement 000 08.558.603.41 00 1 $189.00
November Tukwila Valley South Annexation Mayor's Office 000 03.513 100 41.01 $3,435.00
November Teamsters Unit Clarification Human Resource 000.04.516.200.41 00 $132.00
December General City Attorney Services December $19,595 63
December Klickitat Project Tukwila v Legacy Partners ITUC Access Klickitat 104 98 595 800 41 00 98410419 1000.000 1 $5,527.25
December Drug Forfeiture Matters PD 000 10 521.220.41.00 I $269.50
December RALJ Matters PD Patrol 000.10.521.250 41 00 1 1 $34.00
1 December RALJ Matters PD TAC 000.10 521.220.49.00 I $34 00
1 December General Code Enforcement I DCD Code Enforcement 000.08 558.603.41.00 $108.00
December World Wide Video (CE) DCD Code Enforcement 000.08.558 603 41.00 $5,837 031
December Cedar River Water Sewer v KC et al PW General Fund 000.13.532.200 41 00 I $509.001
cn
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2009 KENYON DISEND INVOICES
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I I
MONTH 1 DETAIL DEPARTMENT BUDGET PA# COST
December Rainbow Trailer Haven (CE) I DCD Code Enforcement 1 000.08.558.603.41.00 1 $256.50
December !Wells Inverse Condemnation IDCD Code Enforcement 000.08.558.603.41.00 $111 32
1 December Tukwila Valley South Annexation IMayor's Office 000 03 513.100.41.01 $7,248.76
December IL. Grage Grievance Human Resource I 000.04.516.200.41.00 1 $5,165.55
December IDESC v. Tukwila DCD Planning 000.08.558.600.41.00 1 $5,946.89
December (James Campbell Co v. Tukwila IDCD Planning 1 000 08.558.600.41.00 $345.00
W' \Penny \Billings \KENYON \Kenyon 2009 SPECIAL MATTERS
Kenyon Disend
Specia Matters
2010
53
54
2010 KENYON DISEND INVOICES
I I
I I I
MONTH 1 DETAIL I DEPARTMENT 1 BUDGET PA# COST 1
1 1 1
January General City Attorney Services January 1 $19,487.41
January 1 Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104 98 595 800.41.00 1 98410419.1000.000 $1,176.00
January Klickitat Project Public Works TUC Access Klickitat 104.98 595.800.41.00 98410419.1000.000 $220.001
January Tukwila v Pacific Court DCD Code Enforcement 000.08 558.603.41.00 $172.50
January 1 Drug Forfeiture Matters 1 Police 109.00.521.250.41.00 $222.00
January RALJ Matters Police Patrol 000.10.521.250.41.00 $257.00
January RALJ Matters Police TAC 000.10.521.220.49.00 $258.00
January !World Wide Video (CE) DCD Code Enforcement I 000.08.558.603.41.00 $1,090.81
January King Co. Water District No. 125 PW Pavement Mitigation 000.13.532.200 41 00 $89.501
January Sign Code !DCD Planning 000.08.558.600.41.00 $107.50
January (Cedar River Water Sewer v KC et al PW General Fund 000.13.532.200.41.00 $206.00
January Rainbow Trailer Haven (CE) DCD Code Enforcement 000.08.558 603.41 00 $202.501
January Tukwila Valley South Annexation Mayor's Office 000.03 513.100.41.01 11000300.0000.000.000000 $4,219.021
January L. Grage Grievance !Human Resources 1 000.04 516.200.41.00 $1,324 99
January DESC v. Tukwila DCD Planning 000.08 558.600.41.00 $5,946 89
January James Campbell Co. v. Tukwila DCD Planning 000 08 558.600.41.00 $945.00
1
February !General City Attorney Services February I $20,411.26
February Open Frame PW Transit Contract 104.98.595 800 41 00 90610402.1000.000 $136.001
February Klickitat Project Tukwila v. Legacy Partners !TUC Access Klickitat 104 98 595.800.41 00 98410419.1000.000 $1,754.35
February Doak Homes DCD Planning /PW I 000 08 558 600.41.00 $100.00
February Drug Forfeiture Matters Police 109.00.521.250 41.00 $142.00
February World Wide Video (CE) 1 DCD Code Enforcement 000.08 558.603.41.00 $185 50
February Sign Code DCD Planning I 000.08.558 600.41.00 $430.001
February Rainbow Trailer Haven (CE) DCD Code Enforcement 000.08.558 603 41.00 $202.501
February Tukwila Valley South Annexation Mayor's Office 000.03.513 100.41.01 11000300.0000.000.000000 $1,734.65
February L. Grage Grievance Human Resources 000 04 516.200.41 00 $18.00
February IAFF Schedule Grievance !Human Resources 000.04 516.200 41 00 $243 00
February DESC v Tukwila 1 DCD Planning 000 08 558.600.41.00 $9,624.551
1
March General City Attorney Services March I 1 $18,209 631
March Klickitat Project Tukwila v Legacy Partners (TUC Access Klickitat 104 98 595.800.41 00 98410419.1000.000 $425 85
March Doak Homes I DCD Planning /PW 000 08 558.600 41.00 $100.00
March Drug Forfeiture Matters 1 Police 109 00 521.250.41.00 1 $408 00
March World Wide Video (CE) I DCD Code Enforcement 1 000.08.558 603.41.00 1 $1,081 451
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2010 KENYON DISEND INVOICES I
I
I
1 MONTH 1 DETAIL 1 DEPARTMENT BUDGET PA# COST
1
March Sign Code DCD Planning 000.08.558.600.41 00 $1,956.50
March Wells Inverse Condemnation DCD Code Enforcement 000.08.558.603.41.00 $3,152.05
March (Tukwila Valley South Annexation (Mayor's Office 000 03.513.100.41.01 11000300.0000.000. 000000 $2,210.09
March IAFF Schedule Grievance IHuman Resources 000.04.516.200.41 00 $3,154.42
March DESC v. Tukwila I DCD Planning 000.08.558 600 41.00 $3,569.00
March James Campbell Co. v. Tukwila DCD Planning 000.08.558.600.41.00 $34.00
April I General City Attorney Services April I $17,107.981
April Klickitat Project Tukwila v Legacy Partners (TUC Access Klickitat 104.98.595.800.41.00 98410419 1000.000 $601.93
April World Wide Video (CE) I DCD Code Enforcement 000.08.558.603.41 00 $25.80
April I Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200.41.00 $34.00
April (Tukwila Valley South Annexation Mayor's Office 000.03.513.100.41 01 11000300.0000.000.000000 $1,509.50
April IIAFF Schedule Grievance IHuman Resources 000.04 516.200.41 00 $73.50
April I DESC v. Tukwila DCD Planning 000.08.558.600.41 00 $3,435.70
I 1
May General City Attorney Services May $21,542.93
May Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104.98.595 800.41.00 98410419.1000.000 $331.48
May Drug Forfeiture Matters Police 109 00.521.250.41.00 $255.00
May I Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200 41 00 $64.50
May Wells Inverse Condemnation DCD Code Enforcement 000.08.558.603.41.00 $109.251
May Tukwila Valley South Annexation Mayor's Office 000.03 513.100.41.01 11000300.0000.000.000000 $2,500.10
May DESC v. Tukwila DCD Planning 000 08 558.600.41.00 $2,205.21
May Whitcutt Arbitration Human Resources 000.04.516.200.41.00 $50.08
1
June General City Attorney Services June $19,711.70
June Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104 98.595.800.41.00 98410419.1000.000 $1,332.79
June Drug Forfeiture Matters Police 109.00 521.250.41.00 $17.00
June Doak Homes DCD Planning /PW 000.08.558.600.41 00 $1,051.50
June RALJ Matters Police Patrol 000.10.521.250.41.00 $169.47
June RALJ Matters Police TAC 000.10.521.220.49.00 $169.47
June World Wide Video (CE) DCD Code Enforcement 000.08.558.603 41.00 $40.00
June ISign Code DCD Planning 000.08.558.600.41.00 $344.00
June (Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200.41.00 $145.85
June 'Wells Inverse Condemnation DCD Code Enforcement 000.08 558.603.41.00 $34.90
June (Tukwila Valley South Annexation Mayor's Office 000.03 513 100.41.01 11000300.0000.000.000000 $298 70
W \Penny \Billings \KENYON \KENYON 2010 SPECIAL MATTERS
2010 KENYON DISEND INVOICES
I I
I
I MONTH DETAIL DEPARTMENT BUDGET PA# COST
I
1 June IAFF Schedule Grievance Human Resources 000.04 516.200.41.00 1 $125.00
June DESC v. Tukwila DCD Planning 000.08.558 600.41.00 $878.50
I
July General City Attorney Services July I $20,437.58
July Klickitat Project Tukwila v Legacy Partners TUC Access Klickitat 104.98 595.800.41 00 98410419.1000.000 $91 50
July Drug Forfeiture Matters Police 109 00 521.250 41 00 $229.50
July Doak Homes IDCD Planning /PW 000.08 558 600.41.00 $180.00
July General Code Enforcement DCD Code Enforcement 000 08 558.603.41 00 I $742.501
July Sign Code IDOD Planning 000.08.558 600.41.00 1 $871 001
July Cedar River Water Sewer v. KC et al PW General Fund 000.13.532.200.41.00 $198.351
July Tukwila Valley South Annexation Mayor's Office 000.03.513.100.41.01 11000300.0000.000.000000 $25.25
July IAFF Schedule Grievance Human Resources 000.04 516.200.41 00 $2,214.68
July DESC v. Tukwila I DCD Planning 000.08.558.600 41.00 $1,453.36
July 1Reed Trucking v Tukwila 1PW 1 $708.001
July General Labor Reations Human Resources I 000.04 516.200 41.00 $637.001
1
August General City Attorney Services August 1 $16,563.85
August Klickitat Project Tukwila v. Legacy Partners TUC Access Klickitat 104 98 595.800.41.00 98410419.1000 000 $57 17
August Klickitat Project Public Works TUC Access Klickitat 104 98 595 800 41 00 98410419 1000.000 $43 92
August Drug Forfeiture Matters I Police 109.00.521.250.41 00 1 $281.501
August I RALJ Matters I Police Patrol 000 10.521.250 41.00 1 $29 751
August RALJ Matters Police -TAC 000.10.521.220.49.00 $29 75
August General Code Enforcement DCD Code Enforcement I 000.08.558.603.41 00 $135.00
August Sign Code DCD Planning 1 000 08 558.600.41 00 $301.00
August Cedar River Water Sewer v KC et al PW General Fund 1 000.13.532.200.41.00 $77 551
August Tukwila Valley South Annexation Mayor's Office 1 000.03 513 100.41 01 11000300.0000.000 000000 $974.501
August DESC v. Tukwila DCD Planning 000 08 558 600 41.00 1 1 $3,470 901
August IWhitcutt Arbitration (Human Resources 000.04.516.200.41.00 1 1 $200.301
September General City Attorney Services September $20,118 41
September Klickitat Project Tukwila v Legacy Partners TUC Access Klickitat 104 98 595 800 41 00 98410419 1000.000 1 $30.00
September Klickitat Project Public Works 1TUC Access Klickitat 104.98.595 800.41 00 98410419.1000 000
September Drug Forfeiture Matters Police 1 109 00.521 250 41.00 1 $210 60
September RALJ Matters Police Patrol 000.10.521.250 41.00 1 1
September I RALJ Matters 1 Police TAC 000.10.521 220.49 00 1 1
al
J W \Penny \Billings \KENYON \KENYON 2010 SPECIAL MATTERS
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2010 KENYON DISEND INVOICES
MONTH DETAIL DEPARTMENT BUDGET PA# COST
1
September (General Code Enforcement DCD Code Enforcement 000.08.558.603.41.00 $256.50
September Sign Code DCD Planning 000.08.558.600.41.00 1 $27.81
September Cedar River Water Sewer v. KC et al PW General Fund 000 13.532.200 41 00 $136 00
September I Wells Inverse Condemnation DCD Code Enforcement 000.08.558.603.41.00 1 $937.50
September (Tukwila Valley South Annexation Mayor's Office 000 03 513.100.41.01 1 11000300.0000.000.000000 1 $172.00
September IDESC v Tukwila DCD Planning 000.08.558.600 41.00 1 I $4,297.45
W \Penny \Billings \KENYON \KENYON 2010 SPECIAL MATTERS
r 4 A City of Tukwila
a o Jim Haggerton, Mayor
290B. INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Finance and Safety Committee
FROM: Shawn Hunstock, Finance Director
DATE. November 22, 2010
SUBJECT: Sales Tax Revenue for September 2010
Schedule I in 1,000's
Sales Receipt 2009 2010 2010 Increase /(Decrease) %Increase /(Decrease)
Month Month Actual Estimated Actual Month YTD Month YTD
Jan Mar 1,172 1,483 1,036 (447) (447) 30.14% 0.00%
Feb Apr 1,051 1,462 1,006 (456) (903) 31.19% 30.66%
Mar May 1,146 1,705 1,157 (548) (1,451) 32.14% -31 20%
Apr June 1,191 1,578 1,070 (508) (1,959) 32.19% 31.45%
May July 1,082 1,603 1,067 (536) (2,495) -33 44% -31 86%
June Aug 1,217 1,812 1,247 (565) (3,060) 31.18% 31.73%
July Sept 1,473 1,793 1,251 (542) (3,602) 30.23% 31.50%
Aug Oct 1,118 1,656 1,216 (440) (4,042) -26 57% -30 87%
Sept Nov 1,110 1,682 1,357 (325) (4,367) 19.32% 29.56%
Oct Dec 1,032 1,556 (1,556) (5,923) -100 00% -36 27%
Nov Jan11 1,140 1,631 (1,631) (7,554) -100 00% 42.06%
Dec Feb11 1,690 2,270 (2,270) (9,824) 100.00% 48.56%
Totals 14,422 20,231 10,407
Mitigation Received 934
11,341 76.76% of Budget Intl Mitigation
Sales tax collections for September showed the second consecutive increase, and fourth so far
this year, as compared to the same month in the prior year. For September, collections were
less than budget for the month, but more than actual collections in the same month in the
previous year. Actual receipts for September were $325,000 less than budget, but $247,000
more than the same period last year. This is the largest monthly increase that we have had all
year. We are down 19.32% for the month compared to budget, and up by 22.25% compared to
the same month last year. We are now down in total 29.56% for the year compared to budget,
and down by 1.45% compared to the same period last year.
Including mitigation payments, we are currently at 76.76% of budget for the year to date. The
latest mitigation payment we received was on September 30, 2010 for $310,763 48. This was
the same amount as the last mitigation payment received on March 31 because the payments
are now annualized and will only be adjusted once per year in the fall, effective with the
December 31 payment. The next mitigation payment will be received on December 31 Staff
59
INFORMATIONAL MEMO
Page 2
completed work on the last mitigation detail file and submitted to the Department of Revenue a
list of firms that should be removed from the mitigation calculation process. These firms are
ones that were offsetting other losses, thereby reducing our mitigation payment.
Schedule II shows the year -to -date sales tax from the top ten industry classifications. As this
schedule indicates, the trend is flat or down for most of the classifications.
Schedule II
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
452* General Merchandise Stores 1,439,361 $1,424,218 15,144 1.06%
448* Clothing and Accessories 1,412,724 1,423,519 (10,794) -0.76%
722* Food Services, Drinking Places 1,007,646 970,522 37,124 3.83%
423* Wholesale Trade, Durable Goods 948,301 1,033,295 (84,994) -8 23%
443* Electronics and Appliances 669,342 673,026 (3,684) -0.55%
451* Sporting Goods, Hobby, Books 448,556 407,360 41,196 10.11%
441* Motor Vehicle and Parts Dealer 447,358 543,211 (95,853) -17 65%
236 Construction of Buildings 431,616 362,589 69,028 19.04%
444* Building Material and Garden 386,918 392,214 (5,296) 1.35%
453* Miscellaneous Store Retailers 339,150 368,846 (29,696) 8.05%
Mitigated NAICS Code
As you can see there are large variances from last year for the same time period. For instance,
sales tax for Motor Vehicle and Parts Dealer is down by 17.65 and Wholesale Trade and
Durable Goods is down by 8.23% As illustrated above, five of the top ten merchant categories
have declined versus prior year, and all but one of the ten industry classification codes are ones
for which we receive streamlined sales tax mitigation.
Schedule III shows the ten largest declines in sales tax revenue for industries with over $10,000
collected year -to -date.
Schedule III
YTD YTD Dollar
Group Name Current Prior Diff. Diff.
237 Heavy and Civil Construction 17,374 55,330 (37,956) -68 60%
454* Nonstore Retailers 75,846 171,379 (95,533) 55.74%
238 Specialty Trade Contractors 201,175 266,594 (65,418) -24 54%
621 Ambulatory Health Care Service 34,708 43,595 (8,887) 20.39%
441* Motor Vehicle and Parts Dealer 447,358 543,211 (95,853) 17.65%
323* Printing and Related Support 39,261 45,648 (6,386) 13.99%
812 Personal and Laundry Services 62,094 71,024 (8,930) 12.57%
561 Administrative and Support Svc 76,687 87,144 (10,457) 12.00%
518 Internet Service Providers 44,118 48,831 (4,712) 9.65%
721* Accommodation 327,713 360,373 (32,660) -9 06%
Mitigated NAICS Code
Attached is a Sales Tax Summary comparing year -to -date 2010 vs. 2009 by major NAICS
codes. Also included is a comparison of total receipts year -to -date for the last five years.
Please let me know if you have any comments or questions. Thank you.
60 W 1FIN Projects\Sales Tax Information\Sales Tax Ales from Shawn120101Info Memo Sales Tax 112210.docx
SALES TAX SUMMARY
September 2010 (Received in November)
YTD YTD
NAICS CONSTRUCTION 09 TOTAL 09 YTD 10 YTD Diff NAICS AUTOMOTIVE 09 TOTAL 09 YTD 10 YTD Diff
236 Construction of Buildings 416,992 362,589 431,616 19.0% I 441' Motor Vehicle Parts Dealer 686,478 543,211 447,358 -17.6% I
237 Heavy Civil Construction 98,105 55,330 17,374 -68.6% I 447' Gasoline Stations 62,584 47,389 50,522 6.6% I
238 Specialty Trade Contractors 347,910 266,594 201,175 -24.5% TOTAL AUTOMOTIVE 749,063 590,600 497,879
TOTAL CONSTRUCTION 863,006 684,513 650,166 Overall Automotive Change from Previous Year ($92,721) -15.7%
Overall Construction Change from Previous Year ($34,347) -5.0%
NAICS RETAIL TRADE 09 TOTAL 09 YTD 10 YTD Diff
YTD 442' Furniture Home Furnishings 350,625 251,289 277,092 10.3%
MANUFACTURING 09 TOTAL 09 YTD 10 YTD %Diff 443' Electronics Appliances 954,375 673,026 669,342 -0.5%
311 Food Manufacturing 1,173 912 3,530 286.8% 444' Building Material Garden 506,177 392,214 386,918 -1.4%
312 Beverage Tobacco Products 3,070 2,308 -2,034 -188.2% 445" Food Beverage Stores 86,349 64,273 68,803 7.0%
313 Textile Mills 259 131 72 -44.9% 446' Health Personal Care 189,603 134,176 125,346 -6.6%
314 Textile Product Mills 12,852 9,956 10,745 7.9% 448" Clothing Accessories 2,015,184 1,423,519 1,412,724 -0.8%
315 Apparel Manufacturing 59 37 17 -52.3% 451' Sporting Goods, Hobby, Books 589,522 407,360 448,556 10.1%
316 Leather Allied Products 7 4 2 -52.0% 452* General Merchandise Stores 2,044,042 1,424,218 1,439,361 1.1%
321' Wood Product Manufacturing 2,701 2,306 1,296 -43.8% I 453" Miscellaneous Store Retailers 506,005 368,846 339,150 -8.1%
322' Paper Manufacturing 20,392 14,821 16,174 9.1% I 454" Nonstore Retailers 209,564 171,379 75,846 -55.7%
323' Printing Related Support 59,298 45,648 39,261 -14.0% I TOTAL RETAIL TRADE 7,451,446 5,310,299 5,243,138
324 Petroleum Coal Products 8,157 5,619 2,659 -52.7% Overall General Retail Change from Previous Year ($67,161) -1.3%
325 Chemical Manufacturing 6,368 4,906 5,570 13.5%
326 Plastic Rubber Products 3,928 3,560 2,439 -31.5% YTD
327' Nonmetallic Mineral Products 2,279 1,431 857 -40.1% I SERVICES 09 TOTAL 09 YTD 10 YTD Diff
331 Pnmary Metal Manufacturing 534 279 388 39.1% 51X Information 528,044 395,380 388,884 46%
332 Fabricated Metal Mfg Products 3,789 2,730 -3,666 -234.3% 52X Finance Insurance 53,850 36,925 39,849 7.9%
333 Machinery Manufacturing 5,586 5,155 8,167 58.4% 53X Real Estate, Rental, Leasing 412,907 280,796 311,764 11.0%
334' Computer& Electronic Products 19,797 12,787 3,262 -74.5% I 541 Professional, Scientific, Tech 227,255 130,035 125,117 -3.8%
335 Electric Equipment, Appliances 137 110 372 237.2% 551 Company Management 985 755 225 -70.2%
336 Transportation Equipment Mfg 135,430 95,882 118,162 23.2% 56X Admin, Supp, Remed Svcs 123,115 93,439 79,977 -14.4%
337' Furniture Related Products 8,575 7,206 7,373 2.3 I 611 Educational Services 47,324 32,708 46,835 43.2%
339" Miscellaneous Manufacturing 10,665 8,626 8,427 -2.3% I 62X Health Care Social Assistance 91,637 58,712 52,663 -10.3%
TOTAL MANUFACTURING 305,059 224,414 223,073 71X Arts Entertainment 93,799 74,148 88,608 19.5%
Overall Manufacturing Change from Previous Year (81,341) -0.6% I 72X" Accommodation Food Svcs 1,745,512 1,330,895 1,335,359 0.3 I
81X Other Services 183,887 138,637 141,026 1.7%
YTD 92X Public Administration 32,268 17,474 20,326 16.3%
TRANSPORTATION WAREHOUSING 09 TOTAL 09 YTD 10 YTD Diff TOTAL SERVICES 3,540,583 2,589,902 2,630,634
481 Air Transportation 0 0 0 0.0% Overall Services Change from Previous Year 040,732 1.6%
482 Rail Transportation 924 854 280 -67.3%
484 Truck Transportation 3,294 2,742 172 -93.7%
485 Transit and Ground Passengers 11,105 8,429 13,456 59.6% YTD
488 Transportation Support 21,879 15,786 22,005 39.4% MISCELLANEOUS 09 TOTAL 09 YTD 10 YTD Diff
491 Postal Services 0 0 0 #DIV /0! 000 Unknown 397 397 1 -99.7%
492 Couriers Messengers 149 62 265 325.7% 111 -115 Agriculture, Forestry, Fishing 221 143 204 43.2%
I 493' Warehousing Storage 1,051 872 753 -13.7% I 211 -221 Mining Utilities 14,549 12,572 12,582 0.1%
TOTAL TRANSP WHSING 38,401 28,746 36,930 999 Unclassifiable Establishments 12,331 5,692 78,965 1287.2%
Overall Transportation Change from Previous Year $8,184 28.5% MISCELLANEOUS TOTAL 27,499 18,604 91,752
Overall Miscellaneous Change from Previous Year 072,948 387.9%
YTD
WHOLESALE TRADE 09 TOTAL 09 YTD 10 YTD Diff
I 423" Whls Trade Durable Goods 1,339,565 1,033,295 948,301 -8.2% I YTD
I 424' Whls Trade Nondurable Goods 105,260 78,407 81,969 4.5%. 1 09 TOTAL 09 YTD 10 YTD Diff
425' Wholesale Electronic Markets 2,208 1,667 2,027 21.6% 1 GRAND TOTALS $14,422,090 $10,560,647 $10,405,869
WHOLESALE TRADE TOTAL 1,447,033 1,113,370 1,032,296 Grand Total Change from Previous Year ($154,778) -1.47%
Overall Wholesale Change from Previous Year (081,074) -7.3%
I Sales Tax Mitigation NAICS Codes I
Cr)
11/22/2010 Page 1 TUK 501es Tax Rpl 201009 ,ism
Five Year Comparison
l; s. t C..°if. r' .';µir,�ss t t` %r
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2007 1 5 T s`T4 054,711 i i!
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Taxes Collected Year to Date
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ti
A Fes City of Tukwila
a
0 Jim Haggerton, Mayor
�el y THIRD QUARTER REPORT TO COUNCIL
90
July 1 v September 30, 2010
Prepared for Finance Safety Committee
CITY COUNCIL
BUDGET PROGRAM GOALS:
1. Seek out opportunities for Councilmembers to further their knowledge. experience and awareness of
the different cultures represented within the Tukwila community Assigned to Community Affairs
Parks Committee for implementation and /or follow -up
2. Support programs and services that provide a sense of stability, community and unity throughout
Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for
implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the
Tukwila community
3. Work together in cooperation with nearby cities to address common problems in the Hiahwav 99
corridor and Military Road Assigned to Finance Safety Committee for implementation and /or
follow -up A small standing committee of three members from each Council met on April 22, 2010,
and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter.
4 Provide legislative support and encouragement to Tukwila residents livina in rental communities
through oroarams that hold owners and /or property manaaers accountable for providing safe places
to live through the implementation of a rental licensina program: Completed. On April 19, 2010,
Council approved a resolution adopting a residential rental business license and inspection program
fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was
actively opposed by Tukwila, became law.
5. Approve and implement standard operatina procedures for the Council. Review and update
procedures on a regular basis: Not currently assigned to a specific committee; monitored by the
Council President and Legislative Analyst. The Council did not implement any policies for
incorporation into the standard operating procedure manual during the third quarter
6. Support the implementation of City endorsed proarams (i.e. Walk Roll Plan. Fire Master Plan. Parks
Recreation Open Space Plan) through policy related decisions not associated with direct program
funding: Assigned to Community Affairs Parks Committee for implementation and /or follow -up
7 Ensure a commitment to continued human services funding in relation to the cost of living through
consistent review of regional. state and federal budaets affecting human services oroarams and
services: Assigned to Community Affairs Parks and Finance Safety Committees for
implementation and /or follow -up This item will be scheduled for Committee review as budget reviews
deem appropriate In response to current unstable economic conditions the Council has worked
diligently to leaving significant Human Services funds intact.
8. Study the feasibility and implementation of televised City Council meetina s Assigned to Utilities
Committee for implementation and /or follow -up.
9 Continue to foster relationships within local. regional and state entities that encourage opportunities
for ioint partnership and outreach Assigned to Utilities Committee for implementation and /or follow
up Councilmembers serve as representatives and alternates on local, regional and state boards,
committees and commissions including but not limited to SCATBd, SKEDI, WRIA 9, AHAB,
Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water
Alliance.
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10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to
become more familiar with the changing faces of communities and neighborhoods throughout the
City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up.
11. Research the viability of sponsoring a Citv -wide Citizens' Academy: Assigned to Community Affairs
Parks and Finance Safety Committees implementation and /or follow -up.
12. Establish a process to provide updates to Council on issues that are brought forward at Council
meetings during citizen comment opportunities. Completed. During the second quarter, City
Administration formulated an efficient process to update Council of such items The system is
currently managed by the Mayor's Executive Assistant.
MAYOR'S OFFICE
3rd QUARTER SIGNIFICANT ISSUES:
During the third quarter, the City Administration's primary focus remained on the City's current and future
budget challenges. The proposed budget service and program reductions were presented to Council on
9/27/10. Anna Bernhard was selected as the recipient of the 2010 Tukwila Treasures award.
BUDGET PROGRAM GOALS:
1 Continue Mayor's involvement in regional efforts including but not limited to Cascade Water Alliance.
Valley Communications. WRIA 9 Forum. King County Flood Control District. Association of
Washinaton Cities. National League of Cities and Suburban Cities Association' Ongoing.
2. Work toward redevelopment of the Tukwila International Boulevard area between the Tukwila Village
site and the Sound Transit Light Rail Station: Ongoing.
3. Move forward on a pedestrian friendly development connecting the Sounder Commuter Rail station
and the Tukwila Urban Center: Completion of type, size and location study for pedestrian bridge
is on hold, pending determination of potential funding sources.
4. Move Tukwila Village Development forward to construction and completion: Due to the current
challenging economy, Tarragon withdrew its proposal in early June. In September, Council
voted to consider a stand -alone library and in support of marketing the site to developers.
5. Continue oversight of Tukwila South development efforts and Southcenter Parkway extension project:
Groundbreaking for the Southcenter Parkway extension project took place on 7/30/10.
Recognition was given to the funders and project partners. Periodic status reports will be
provided as the project moves forward.
6. Continue efforts to secure Federal appropriations in support of key projects. including. but not limited
to Strander Boulevard Extension: Ongoing.
7. Lead efforts to increase efficiency of City staff and to provide superior services to our citizens.
through technoloav and streamlined processes. in a cost effective manner: More technology
efficiencies recently put in place (procurement cards per diem system). The renovation of
the Seattle Southside Tourism website is complete.
8. Continue efforts to improve communications between the City and City residents. business
community members. and visitors The first issue of the Tukwila Reporter was published in
August 2010, providing another avenue for news, advertising, and community information to
reach our residents. The City contributes two pages of information to every issue. City staff
also added a budget page to the City's website providing residents with the most up -to -date
information related to the current budget concerns. The City has encouraged residents and
business owners to participate in budget discussions, through public meetings, email, and
other methods of communication.
9 Provide leadership and support in addressing concerns and improving all aspects of our residential
neighborhoods• The 2010 Night Out Against Crime included a record number of neighborhoods
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(approximately 26) throughout the City. Council members, administrative staff, police, fire,
and many City department employees participated in the Night Out event.
10. Prepare draft Civil Service Desk Manual. In progress
11. Update Civil Service Rules: In progress
Economic Development
3rd QUARTER SIGNIFICANT ISSUES*
During the third quarter, economic development staff worked with the Valley cities and County on a
strategy and messaging for State funding for certifying the levees. Staff continued involvement in the
City's public messaging around potential flood risk. Staff began discussions with potential developers for
Tukwila Village, including a senior housing developer.
BUDGET PROGRAM GOALS
1 Tukwila Village: Complete negotiations with a developer and manage implementation of contract. Put
demolition of restaurant building on hold due to budget. In June Tarragon pulled out of the
deal. In September Council voted to consider a stand -alone library and in support of
marketing the site to developers.
2. Build relationships and share the City's vision with every property owner alona Tukwila International
Boulevard. Participated and assisted with Tukwila International Boulevard Action Committee
tour of comparison neighborhoods and zoning vision for the Boulevard.
3 Coordinate sale of Newporter property. Began financial analysis of property sale options.
4 Build relationships and share the City's vision with each property owner in the City's urban core.
Communicated with potential developer of Circuit City site.
5. Improve business attraction marketing collateral and website. Will focus on this at later time.
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City Clerk
3rd QUARTER SIGNIFICANT ISSUES:
Shortly before the third quarter, a full time staff member in the Clerk's Office took a position in the
Fire Department. That position will remain unfilled. The essential duties from that position have
been distributed to the remaining team members.
Business Licenses: In addition to general license issuance, the third quarter of 2010 included follow -up
on various compliance issues, mid -year photos for adult entertainers, and instituting the renewal process
for amusement devices. Requests for 7 customized business license reports were completed for DCD
and Parks and Recreation. Additionally, a great deal of work has been put toward transitioning the
business license function to the Finance Department in 2011.
Records: This quarter there were a record number of public records requests received (26), many of
which were extensive, requiring a time commitment of 70 hours from the Clerk's staff. There were 50 new
contracts /amendments requiring our review, logging and execution. High retrieval records continue to be
added to the Imaging System to include links to the research databases developed in the Clerk's Office.
Management of the off -site Records Center, to include preparation for year -end archiving of records,
document destruction, and microfilming This year the Microfilming Program will involve digitization of the
film for inclusion in the Imaging System allowing accessibility through a web browser.
Legislative /Legal: Staffing and minute composition for 4 regularly scheduled Council meetings per
month. Facilitation of Council Agenda process and production of 24 packets, to include document
processing, review and finalization of 27 ordinances and resolutions, and timely publication of 33 legal
notices Codification of the Tukwila Municipal Code This quarter involved the codification of 8
ordinances and the creation of 3 new titles within the TMC
Central Services: Staffing of the Central Services Counter and switchboard, to include customer service
inquiries, notary services, mail distribution, pet licenses, acceptance /logging of all deliveries, business
card orders, external and internal research requests, and phone and counter support for the Mayor's
Office. This quarter the Clerk's Office partnered with King County Animal Control for the Pet License
Amnesty Program and staffed a booth at Tukwila Days and produced promotional materials A record
number of Pet Licenses were sold at 122. Implementation and training for the Procurement Card
(PCARD) process was undertaken this quarter The compilation of documentation and reconciling of
purchases and payments will be the responsibility of staff in each department.
BUDGET PROGRAM GOALS
1. Enhance the Laserfiche Imagina System to make Council agenda packets and minutes available
through the Citv website. An upgrade to the web version of the Imaging System is continuing to be
fine -tuned and BETA tested internally. It is anticipated it will go online to the public prior to year -end
2 Create a library of documents. such as plans. specifications. and codes. to be kept in the City Clerk's
Office and made available to the public. Documents continue to be compiled for the library and are
inventoried, indexed into a spreadsheet, and each document is labeled Additions will continue to be
made to the library as they are created or become available.
3. Provide Professional Development training for staff Working toward Master Municipal Clerk status,
the City Clerk serves the State association (WMCA) as the Chair of the Bylaws Committee and as a
member of the Elections Committee. Working toward Certified Municipal Clerk status, the Deputy
City Clerk attended Public Records 201 Training. The Imaging Coordinator participated in a webinar
on the Laserfiche Imaging System. The Administrative Support Technician attended PCARD
reconciliation training given by the Finance Department.
4 Review and update requirements and fees for Business Licenses. Business License fees were
increased for 2011 with the passage of Ordinance No 2299, adopted on 7/19/10
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City Clerk's Office 2010 Statistics
FUNCTIONS 1 1 Quarter 2 Quarter 3 ftl Quarter
Business Licenses 1
General Licenses Issued 1 1885 309 1 107
Adult Entertainer /Manager processed /issued 1 32 1 16 1 22
Peddlers, Tow Truck, Cabaret, Temporary issued 1 12 1 8 I 14
Amusement Devices 7 1 21
renewals sent
Records Management /Public Records Requests J 1
Records Center Trips I 13 1 14 1 7
City Files retrieved from Records Center 47 59 17
5 boxes> 1 box>
City files returned to Records Center 36 52 18
7 boxes> 1 box>
I Contracts amendments reviewed /executed or closed 1 209 I 106 1 62
1 Documents reviewed /logged /transmitted for Recording 1 23 I 51 1 37 1
Public Records Requests (includes time spent by 18 10 26
Clerk's staff) 50.75 hours 44 50 hours 70 00 hours
2,521 pages 929 pages 3,829 pgs/
3 cds/ 2dvds
I Legislative Process /Legal Requirements I 1
1 Council /Committee Agenda Packet review /preparation 1 23 24 24
1 Ordinances /Resolutions prepared /reviewed /processed 1 9 24 27
Call for Bids review /coordination /opening /RFPs 1 2 1 1 5
Legal Notices (Public Hearings /Special Mtgs /Ords, etc) 1 22 1 28 33
I Central Services I
Passports Applications Accepted 122 73 75
discontinued 8 /16
Notary Services 1 68 1 69 65
Pet Licenses Issued I 13 I 36 1 122 1
Human Services
3rd QUARTER SIGNIFICANT ISSUES
Human Services Advisory Board completed recommendations for non profit funding. Presented Minor
Home Repair proposal to Joint Review Committee Tukwila days and Night Out Against Crime
participation Continue participation in emergency recovery activities including Mass Care, Interim
Housing, Case management issues Global to Local initiative introduced to Council. Public launch
initiative by Swedish hospital in October. Screened residents for emergency rental and utility assistance
Served 221 requests for service. Overall we see a 12% increase in calls for service compared to 2007/08
and a 42% increase in calls from homeless families compared to last year.
BUDGET PROGRAM GOALS.
1. Implement. manaae and monitor 2010 contracts. Met with 9 contractors. Oriented new contractors
to community linkages, networks.
2 Implement. manage and monitor Minor Home Repair Program with cities of SeaTac. Des Moines and
Covington. Served 4 Tukwila households with repair needs. Problem solved with other cities Trained
new Des Moines worker.
3 Participate in implementation of South King County Response to Homelessness. Joined affordable
housing tour, attended homeless outreach meetings, homeless forum participation
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4. Outreach to diverse Tukwila residents to identify needs and match with resources. Partnered with
refugee serving agency to financially help a resident. Continue to gather and share info at Refugee
Forum.
5 Serve as City liaison for CDBG and Home oroiects. Reviewed proposals, toured sites and made
recommendations for capital CDBG funding for 2011
6. Provide same day information and referral response. Served 221 requests for service
7 Coordinate with other departments to streamline access to human service resources. Responded to
human service referrals made by other departments. Participate in Crime Hot Spots
8. Coordinate with community based organizations to more effectively serve Tukwila residents. Met with
Cascade Land Conservancy around small scale farming. Hosted joint SeaTac /Tukwila provider
meeting. Hosted Domestic Violence Task Force meeting Coordinated with Community Schools
around needs for back to school immunization event. Tracking activity with Community Center for
Education Results.
Equity Diversity Commission
BUDGET PROGRAM GOALS.
1 Link agencies and residents to cultural resources in the community. Code Enforcement Officer Mary
Hulvey attended the September meeting to thank the commission for their $600 grant offer to assist
with dump passes and clean -up of several areas. She reported only $75 was utilized. A board
retreat and separate planning meeting were also held in July and August to discussion commission
goals in light of the 50 percent cut to Equity Diversity funding.
2 Support Foster High School's Multicultural Action Committee with their cultural programs and training.
No requests for assistance where submitted by MAC during the third quarter.
Hotel /Motel Tax
3rd QUARTER SIGNIFICANT ISSUES
During the third quarter, tourism and marketing staff concentrated on launching a new website and
printing a new Vacation Planner The new website launched in July and the new Vacation Planner was
printed and delivered in Sept. Recruited and successfully staffed the Visitor Center 7 days a week with
the assistance of two unpaid summer college interns thereby reducing staff overtime throughout the
summer. The Center experienced a 56% increase in walk -in traffic in its new location over same period in
2009 in the old location.
BUDGET PROGRAM GOALS
1. Work with City departments. business community. and residents to execute a successful Rock "n"
Roll Marathon 2009 2010 -2011. Coordinated City's marketing and PR activities associated with
the Rock "n" Roll Marathon Tukwila to Seattle. Facilitated two official host hotels in Tukwila
and participated in setting up the press conference at the DoubleTree in Tukwila. Economic
Impact summary is available upon request.
2. Continue efforts to market Seattle Southside as a premier travel destination. Ongoing as planned in
the 2009 2010 major marketing initiatives. New ad campaign implemented.
3 Support positive relationships between the travel and tourism industry. business community. and city
government. Hosted an industry open house for the new Visitor Center. Hosted the Washington
State Tourism Commission's industry thought leaders summit. Currently, planning an after
hour's event announcing the launch of the new website and Vacation Planner for industry
representatives, business associates and city officials.
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4. Continue implementing program performance reporting based on guidelines provided by Destination
Marketing Association International. Data collection ongoing, new procedures in place, tracking
and reporting ongoing.
Sister City Committee
3rd QUARTER SIGNIFICANT ISSUES.
Tukwila Days was a very disappointing fundraiser, with a net of $650 for both the pancake breakfast and
lunch sales. In years past, net funds reached over $2000. With a 50 percent reduction in funds for 2011-
2012, the Sister Cities Committee is discussing requisite modifications to its program.
BUDGET PROGRAM GOALS:
1. Continue to raise funds for Spring 2010 visit: Completed.
2. Recruit student/adult delegation and plan 2010 visit: Completed.
HUMAN RESOURCES DEPARTMENT
3rd QUARTER HIGHLIGHTS:
Implemented Voluntary Separation Program
Completed review of City wide Accident Prevention Program
Conducted worksite Safety Inspections
Completed Conversion of Data from ABRA HRIS System into EDEN HR
BUDGET PROGRAM GOALS
1. Negotiate and settle Fire labor agreement. (Settled)
2. Negotiate and settle Police Non Commissioned labor aareement. (Settled)
3 Neaotiate and settle Teamsters' Administrative /Technical: Professional /Supervisory: and
Maintenance /Trades labor agreements. Settled)
4. EDEN HR Inforum module conversion and connectivity with EDEN Financial module. (Completed)
5. Non Represented waae study for 1/1/2010. (Completed)
6. Update Health Insurance Portability and Accountability Act (HIPAA) policies and procedures. establish
committee. and conduct training. (Policy review and updates have been completed. Training
schedule to be developed and conducted 2010 -2011)
7. Update and distribute Personnel Policies and Procedures for review. (In process)
8. Develop and carry out wellness program to achieve AWC annual Wellness Award for both years.
(Completed)
9. Research vendors and implement program for Health Risk Appraisal program. (Deferred to 2011)
10 Neaotiate Police Guild labor aareement starting in fall 2010. (Negotiate and Settle contract by
December 31, 2010.)
11.Create and present employee education sessions on City's Self Funded Medical /Dental plans.
(Deferred to 2011)
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3rd QUARTER SUMMARY OF ACTIVITIES:
Labor negotiations, including general discussions, research, records request, performance coaching and
evaluation; preparing, tracking and coordinating all personnel actions for accuracy and compliance;
budget preparation; classification and compensation analysis; discussions and assistance to Payroll;
coordination of safety training to meet federal and state requirements.
July August September
Employment Applications Processed 0 0 0
Applicants Interviewed 0 0 0 (hiring freeze in effect)
Extra Labor New Hires 5 1 0
Extra Labor Rehires 1 0 0
CDL Random Drug and Alcohol Tests 0 0 0
Administered
Workers' Compensation Injury Reports 3 4 3
FMLA Leave Requests 3 8 4
CITY ATTORNEY
3rd QUARTER SIGNIFICANT ISSUES
This quarter our office has continued to work on defending the City's siting of Crisis Diversion facilities.
We have been working closely with Administration on various labor issues related to the City's budget
process.
BUDGET PROGRAM GOALS:
1 Provide city -wide training in coniunction with Administrative Services related to personnel issues
Ongoing.
2. Work with City staff on Tukwila Village Proiect: Ongoing.
3. Continue to update and revise standardized contracts and other form documents Ongoing.
4. Continue to work with City staff on regional issues and regional projects or proposals impacting the
City: Ongoing.
5. Assist staff in developing an LID program: Ongoing.
6 Work with City staff on code enforcement issues and on strengthening provisions of the Tukwila
Municipal Code to allow for more effective code enforcement: Ongoing.
7. Work with the Department of Community Development on Comprehensive Plan updates and shoreline
management issues. Ongoing.
8 Work with City staff to develop streamlined procedures for administrative hearings and non -tort
litigation: Ongoing.
9. Work with City staff to revise the City's sign code Completed.
10. Develop operating procedures for litigation process: Ongoing.
11 Maintain efforts to keep prosecution costs down. particularly in light of chances in the King County
Prosecutor's Office: Completed.
MUNICIPAL COURT
3rd QUARTER SIGNIFICANT ISSUES:
This quarter we continued to dedicate a great deal of our time finding ways to meet City budget goals
without sacrificing the quality of our service. We are making great strides in working with other courts and
the SCORE jail management. We met with neighboring courts /SCORE owner cities to standardize bail
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schedules, video court procedures, and forms. We are considering a change in our public service hours
based on projected budget reductions. A meeting is scheduled in October to discuss this plan and how
we can increase admin work time for staff without disruption.
BUDGET PROGRAM GOALS
1. Continue to focus on Court's Succession Plan to include National. State and Local trainina
opportunities. Ongoing.
2. Restructure Court schedule to allow for specialized calendars (Diversion. Interpreter. etc.). Ongoing.
We continue to evaluate our caseload and how we can reduce costs by consolidating
calendars. Because more defendants are requesting a reduction in traffic fines, we may have to
add an additional infraction mitigation calendar. For the most part, plans to make major
calendar changes are on hold until the City makes a decision regarding the use of traffic
cameras.
3. Continue to retool and expand Jail Alternative Program. Ongoing. Our probation department is
exploring the expanded use of GPS technology to reduce jail costs for defendants with No
Contact Order charges. We hope to use these latest offender monitoring devices in lieu of pre-
trial incarceration.
4. Participate in pending Union contract issues as they relate to court specific needs. Done.
5. Explore increased use of technology to enhance court services. Ongoing. We continue to work with
SCORE to determine the court's/City's technology needs for jail court hearings. We are still
working with IT to put all forms on -line and enhance the court's webpage.
6. Expand participation in county -wide trial court coordination efforts. Ongoing. The leadership team
plans to meet with City of SeaTac court officials to renew our emergency contingency
agreements.
7. Continue ioint meetings with Police Department, Prosecutor and Public Defender to enhance
communications and improve court services. Ongoing. We will meet next month with this group to
discuss planned changes in public operating hours.
FINANCE DEPARTMENT
3 QUARTER SIGNIFICANT ISSUES'
The Finance Department spent a great deal of time during the third quarter working on implementation of
budget proposals developed for Council consideration All the new revenue sources enacted by Council,
as well as the proposed program and service reductions presented by Administration, were incorporated
into the City's budgeting system as well as the draft budget document. Finance staff worked with
Directors on updating program goals, accomplishments, organization charts and performance measures.
We also participated in the exit conference with the State Auditor's Office for the 2009 audit. Not only
were there no findings during the audit, but there were also no exit comments or suggestions on ways to
improve operations within the Finance Department or the City in general.
Staff also spent considerable time on major projects that will create efficiencies not only within the
Finance department, but throughout the City For instance, staff completed implementation of a
procurement card program that will allow for more efficient purchasing of eligible items, and import of
those transactions electronically into the City's accounting system, thereby eliminating data entry for
these purchases We will also be able to pay the combined statements for all cardholders with a single
wire transfer to the bank, rather than potentially hundreds of checks to separate vendors Staff also
implemented the Position Budgeting module of our accounting program, EDEN Financial Systems. The
Position Budgeting module is one that the City already owned but had not yet fully implemented. The
module will allow for development of different cost projections for salaries and benefits utilizing payroll
data already within EDEN. The different scenarios will be able to be produced almost instantaneously,
and projected costs communicated to management and Council. Once decisions are made regarding
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salaries and benefits, the information can be imported automatically into the budget system within EDEN.
This will create significant efficiencies over the previous process of entering salary and benefit
adjustments into Excel, then re- keying the dollar amounts into the budget portion of EDEN. Finance staff
also implemented the City's new travel policy. The policy, which includes a per diem for meals and
lodging, will simplify the travel reimbursement process and significantly reduce the time that it takes for
the traveler, as well as Finance staff, to process travel requests, advances and reimbursements.
BUDGET PROGRAM GOALS:
1. Complete Comprehensive Annual Financial Report (CAFR) by May 31. 2009: The 2008 and 2009
CAFRs are complete. The City received clean audits for each year with no findings or exit
comments.
2 Continue Budget Manual development: No update to report.
3. Continue development of Risk Manaaement policies and procedures: Policy and procedure
development has begun. A significant amount of work remains. The goal will be to have
procedures drafted by the end of 2010 or early 2011
4. Implement cash receiptina system at all cash locations citywide: Completed for Finance and
Clerk's Office in 2009. Online utility payments went live in August 2009, as well as credit card
acceptance at Fire Station No. 51.
5. Assist other departments with fiscal issues related to software implementations including an HR
module for Administrative Services and permitting system for DCD: The HR module was
implemented in July 2009. The permitting system is on hold indefinitely for budgetary
reasons.
6. Investiaate additional payment options for citizens and implement where feasible: Completed
implementation of online utility payments in August 2009.
FIRE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES:
During the third quarter, we continued to provide First Aid /CPR and Fire Extinguisher Classes to the
public and city employees We participated in Tukwila Days, the annual Night out against Crime and the
second Rock and Roll Marathon. We conducted annual hose, pump and ladder testing and participated in
the Zone 111, Suppression, Haz -Mat and Rescue drills. We responded to a house fire in the Foster Point
neighborhood and made a quick stop and responded to Seattle as part of a Task Force to the Sunny Jim
fire.
We assumed oversight for emergency management in the city and have been in the process of trying to
catch up with all that is going on regarding flood preparation and other EM activities Prior to assuming
EM activities, Chief Grisham worked on the Sound Shake Exercise and the rewrite of the Mass Casualty
response policy. Training also oversaw the annual Pump Academy, rescue swimmer training and driver
training.
Fire prevention was busy with several projects including Bow Lake Transfer Station remodel, Aviation
High School, Sound Transit Rail Station and Southcenter Parkway They are still working on outstanding
Sound Transit Issues related to light rail They have officially run out of storage room for their records, an
issue that we need to address soon
Two teams of instructors went to Thailand to instruct the Royal Thai Police on fire investigation.
Through the end of the third quarter, we responded to 3504 calls.
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BUDGET PROGRAM GOALS:
Administration
1. Conduct annual management training. Will consider 3 or 4 Quarter depending on budget.
2 Review and uodate department policies and procedures as needed: Ongoing.
3 Coordinate National Incident Management System trainina for City personnel as needed. Several
city personnel tentative for October class.
4 Add. update or replace department computers as needed: Coordinate with IT.
5 Apply for applicable grants: Will apply for applicable grants.
6. Update six -year plan: On hold depending on budget
7. Coordinate development of specifications for replacement aid car: Will coordinate with Fleet.
Suppression
1 Test all fire hoses. apparatus pumps and ladders to meet manufacturer's specifications, 2010
Complete
2 Complete all assigned company level inspections. Ongoing.
3. Participate in public relations and education events: Reduction in participation due to budget
concerns.
4. Participate in scheduled training: department. zone. reaional. national. Ongoing.
5. Consolidate department inventory into new programming. Staffing shortages prohibit timely
completion. Temporarily shelved.
Fire Prevention Investigation
1 Establish auarterly fire code training for suppression crews: Ongoing.
2. Continue proaram to obtain Fire Marshal commissions for fire investigators through police academy
training: On hold.
3. Research and prepare report for additional Fire Marshal office space. Done.
4. Pursue full time fire investigator's position within fire investiaation task force: On hold, Budget
Constraints.
5. Continue to convert fire protection plans to compact disc storage media: On hold, Budget
Constraints,
6. Continue to maintain timely plan review and inspections for our customers: Ongoing.
Third Quarter Yearly Totals
Plan Review Fees Collected: $9,466 50 $27,164 00
Special Permit Fees Collected: 21,900.00 $55,600 00
Reinspection Fees 6060 00
Ti Reinspection Fees 2640 00
Second Quarter Yearly Totals
Initial Inspections 254 653
Reinspections: 184 416
Night Life Safety Inspection: 19 109
Training
1. Coordinate department officers' attendance at the National Fire Academy in Emmetsbura. Maryland: I
Officer attended 2 week Emergency Management Training
2 Incorporate reaular visits to shift drills by a Training Division officer: Ongoing.
3 Oversee trainina of any new hires Started with two new hires /laterals. Which have successfully
completed 6 months.
4 Update reference material libraries in all stations: Delayed due to budget.
5. Review all records to ensure the department is National Incident Manaaement System (NIMS)
compliant: Completed this quarter.
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6. Review our new hire training proaram: Ongoing, changes are being made.
7. Implement a career path proaram for firefiahter and officer development: IFSAC FFII has been
completed by last eligible FF making nearly all 1 Class FF's eligible to progress to IFSAC Fire
Officer I
8. Continue department pre -fire tour Program: Ongoing.
9. Work and coordinate with colleae intern to write new "Trainina Manual
First phase completed now in process of setting phase II in motion.
Facilities
1. Work with City staff to develop plan to implement recommendations of seismic study and master plan
recommendations: Not funded
2. Remodel Station 52 kitchen: Not funded
3. Install new biohazard storage shed at Station 52: Not funded.
4 Paint interior of Station 52 and Station 53. and the interior and exterior of Station 51: No funding
5. Paint apparatus bay at Station 54: Not funded
6 Replace curbing at Station 51: Not funded
7. Begin process of identifying sites for future fire station replacement/relocation: Station 51 identified
in TVS annexation. Site not identified for potential station 52 re- location.
Hazardous Materials Team
1 Provide operation and technician level trainina to meet the current National Fire Protection Aaencv
(NFPA' 472 standard: Ongoing.
2. Send 2 technicians to out -of- state. federally funded. HazMat trainina. As available.
3. Develop standard operatina procedures for a response to a larae Mass Decon Incident and
participate in a larae -scale exercise: Large scale postal facility exercise postponed indefinitely.
4. Develop standard operatina procedures for the use of the powered air purifier respirators (PAPRs)
and provide all operation level personnel with appropriate trainina: Ongoing.
5. Perform a complete inventory of all HazMat eauipment and supplies: Ongoing.
6. Brina minimum staffina to four (4) technicians per shift: Delayed due to budget.
Rescue Team
1. Schedule a 40 hour Rope Rescue Technician class for the entire team. On -hold due to budget
constraints.
2. Reconfiaure the storage compartments on Rescue -51. Remove SABA system and place on the air
trailer: Complete.
3 Send four (4) team members to Swift Water 1 class: Complete
4. Send two (2) team members to a Confined Space class: Postponed budget.
5. Develop new inventory sheets and evaluate rescue harnesses' Ongoing.
6. Reoraanize the interior of the small trench trailer: On hold due to budget.
7. Order accessories for the team's new GPS units and develop a trainina curriculum. Ongoing.
8. Update the Zone 3 Rope Rescue Manual: Ongoing.
9. Design and order new personal baas to be used on rappellina harnesses: Complete.
10 Develop an annual Competency Verification Checklist for rope technicians: Ongoing.
11. Continue Special Operations Teams ioint trainina between Tukwila and Renton: Has not proven to
be a realistic goal. Suspended for all practical purposes
12. Continue Zone 3 trainina: Hosted 3rd quarter Trench Rescue Drill
13. Provide continuing education to all suppression members in the field of specialized rescue. As
budget and class availability permits.
14 Place the 540 Belay System into suppression service: Complete.
15. Provide two (2) days of collapse /shorina trainina for the team Postponed due to budget concerns.
16 Inventory all suppression life vests and replace as needed Complete.
17. Purchase and replace rope hardware /software as needed Ongoing.
18. Set up trainina days with Kina County Sheriff's Marine Unit: As budget and class availability
permits.
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19 Provide technical trainina to all team members for Crane Operations and Riaaina Postponed due to
budget concerns. (Indefinite)
20. Prioritize trainina and eauipment needs: Ongoing.
21. Pursue the placement and construction of at least one boat ramp into the Green River within the City
of Tukwila Dialogue re- opened outlook for moorage at Delta Marine is positive
Ambulance, Rescue Emergency Medical Aid
1. Outfit two new Mass Casualty Incident trailers: Complete.
2. Provide one department member to participate on Zone 3 EMS committee: Ongoing.
3 Evaluate status of department Pandemic Flu supplies Ongoing.
4. Establish a battery replacement program for all EMS equipment: Ongoing.
5. Provide assistance and guidance to City for establishing a new Public Access Defibrillator (PAD)
program and assist with trainina on PAD devices: Complete.
6. Complete all 2009 -2010 competency -based training objectives. Ongoing.
7. Provide 2009 -2010 competency -based instructor training for department instructors: Ongoing.
8. Provide First Aid /CPR and public access defibrillation training to the public and City employees
Quarterly training provided. 1 2 and 3 ftl quarter
9 Provide ongoing advanced auto extrication training for department personnel Ongoing. 3rd qtr
complete.
10 Provide advanced mass casualty trainina for department: Ongoing.
11. Provide logistical support and training to enable the department to participate in the Rescue
Outcomes Consortium (ROC) study Ongoing.
12. Sponsor department Explorers to Kina County EMT course: As requested.
13. Repair. clean. test. and calibrate specific aid equipment: Ongoing.
14. Participate in new technology evaluations offered by Kina County Medical Proaram Director:
Ongoing.
15. Recruit at the minimum. one CBT instructor per station. per shift: Ongoing.
FIRE DEPARTMENT INCIDENT RESPONSE
EMERGENCY RESPONSE STATISTICS
2009 2010
Increase /Decrease
a Qtr FIRE f 441 369 1 16.33%
3 Qtr AID 1 884 1 869 1 1.70% 1
Year to Date FIRE 1 1083 1 937 1 -13 48%
Year to Date AID 1 2429 2437 +0.3%
DEPARTMENT OF INFORMATION TECHNOLOGY
3rd QUARTER SUMMARY
In addition to budget planning and our regular duties, the emphasis for IT staff this quarter was the design
and procurement for the new VoIP phone system and Microsoft Enterprise Agreement software licensing,
along with equipment ordering, cable planning and site preparation The Mitel VoIP system was selected
and a large portion of the equipment has arrived and inventoried
3rd QUARTER SIGNIFICANT ISSUES:
NETWORK /TECHNICAL
Deployed Tourism's new server which included MS Exchange 2010, and Blackberry Enterprise
Server.
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Installed Falconstor with Continuous Data Protection (CDP), a disk -based storage device, which
has greatly increased backup retention and decreased backup times.
Received and installed a Valleycom VPN router; all Valleycom traffic is now encrypted through the
secure VPN connection.
Moved most Internet services over to 1 -NET connection
Setup Windows Deployment Server and started becoming familiar with the configuration of
Windows 7
Created a test environment to learn Netmotion configuration for Valleycom Mobile communication.
Installed technology devices in the new black and white patrol cars.
DATABASE MANAGEMENT
Eden upgrade to 5.3 1.2, including payment and cashiering software.
Installed Eden Client on all applicable city computers to facilitate on -line purchasing.
Participated in beta testing program for enhancement to Utility Billing online payments.
PD Justice Records Management Software upgrade to 3.10 4.
COMMUNICATIONS
Coded and sent out a Volunteer Newsletter in August and an eRec Newsletter in September to
1,800 citizens
A new online time sheet was created so that volunteers could record their own hours through the
City Website and submit the information to an Access database file.
New pages were created for the Southcenter Parkway Extension and Residential Rental Housing
Licensing and Inspection program
A draft version of an updated City Clerk's section on the City Website was also created. It links
straight into the Laserfiche program, so citizens will have direct access to all agendas, minutes,
ordinances, resolutions and contracts /agreements.
Cost comparison analysis of Hazelnut versus Tukwila Reporter
Notebook covers for Mayor /Council trip to Washington DC.
Garage Sale /Junk in the Trunk Sale flyer for utility bill inserts.
Signs for people holding garage sales.
Pet Licensing Amnesty flyer.
Redesign of Calling 9 -1 -1 handouts for Crime Prevention.
2010 -2011 Youth Teen Basketball Programs brochure.
Formal certificate for DCD 2009 Employee of the Year
Determine information needed in useful recovery database
Assorted forms, policies, signs.
3 Quarter Statistics:
Website 44,933 visitors (of which 30,356 are unique) viewing 113,558 pages. Besides the Main home
page, the most popular pages were employment (6,846), staff phone directory (8,136) and Community
Center page (4,278).
Publications: September edition of the Hazelnut (8 pages). Fall/Winter Recreation Brochure (36 pages)
and starting production of Winter /Spring Recreation Brochure (36 pages) and working with TCC to create
fresh look and theme for publication Designed look and worked with Sound Publishing for Tukwila
Reporter, submitted center page ads for August and September
TV21: 167 Slide pages posted
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SPAM Statistics: 1 July August September 1 Totals
Total Emails Received 591,329 531,029 454,793 1 1,577,151 1
Blocked: Spam 1 538,775 479,115 404,771 1,422,661
Blocked: Virus I 693 1,769 1,107 3,569
Blocked: Bad Recipient 1 12,535 9,695 6,726 1 28,956 1
Blocked: Mail Bomb 1 781 1,364 752 1 2,897 1
Other (Allowed, 38,545 39,086 41,437 119,068
Quarantined)
Average SPAM per day 1 17,832 1 15,869 1 13,779 15,826
Highest amount of SPAM 1 20,995 1 21,986 1 19,220 1 21,986
Highest Percentage of 99% 99% 99% 99%
SPAM (24 Hrs)
Percentage of SPAM 93% I 93% I 91 1 92%
Total amount of SPAM I 552,784 I 491,943 I 413,356 1,458,083
Documented Help Desk Tickets (approx. 45% of total assistance requests):
By
By Category Department By Source
1 Barracuda 1 23 1 6 55% 1 Council 1 I 0.28% I E -mail 1 267 1 76 07%
1 Database 36 1 10.26% 1 1 Court 4 1 1.14% 1 I Phone 59 1 16.11%
Self
GroupWise 11 3.13% DCD 51 14.53% Generated 16 4 56%
Hardware 43 i 12.25% FD 13 3.70% Walk -In 9 1 2.56%
1 Miscellaneous 3 I 0.85% 1 FIN 32 9.12%
Network 28 1 7.98% 1 HR 16 4.56%
Phones 7 1 1.99% IT 17 4.84%
1 Printers 23 1 6.55% MO 58 16.52%
Publications 1 1 0.28% 1 PD 76 21.65%
Software 66 1 18.80% PR 56 15.95% I
Web
Development 110 31.34% PW 27 7 69%
Total 1 351 1 100.00% 1 1 Total 1 351 1 100.00% I 1 351 1 100 00%
BUDGET PROGRAM GOALS.
1 Develop Strategic Plan for IT Department to address City -wide technoloov needs: On hold. Efforts
directed towards implementation of VoIP phone System
2. Research and implement an advanced. multi- tiered system for network security. tracking and
monitoring. Ongoing. Final security component in the planning stage.
3 Fully implement City -wide Active Directory. replacing network services and servers as reauired. and
building in connectivity redundancy for aualitv of service Completed.
4 Establish an IT Technical Knowledgebase with procedures and trouble shooting tips for added
efficiency with HelpDesk services. Ongoing.
5. SQL Server consolidation: review collection of data across departments. and implement methods to
reduce data redundancy and duplication of effort for more effective use of City resources
Completed.
6. Create documentation to include disaster plan recovery information and emeraencv operation
procedures. Ongoing. Established COOP pursuant to FRP requirements.
7. Implement Payment Card Industry (PCI) data security standards researched in 2008. to include
information sharing and key employee education for compliance on current debit/credit points of sale.
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research and plan for citv -wide point -of -sale system to accent secure debit/credit cards transactions
in all departments. Ongoing. Compliance efforts continue.
8. Work with Valley Communications to coordinate CAD and communications upgrades for Public
Safety. Ongoing.
9. Develop formal Image Library (to include both production and indexing of photos and videos) to
document City events and to make available for unified communications and publications. Ongoing.
POLICE DEPARTMENT
3rd QUARTER SIGNIFICANT ISSUES:
During the third quarter we saw several milestones. In August, after serving 25 years with our
department, Sergeant Suzi Sacha retired. We finalized the specifications for the Tukwila Police
Emergency Operations Vehicle and we rolled out our first three Black and White patrol vehicles.
We participated in several community events such as Night Out Against Crime, Tukwila Days and Family
Fourth at the Fort. We attended nine Block Watch meetings, two emergency community meetings, and
two Apartment Managers Network meetings, and continued to conduct our Safety in Overnight Lodging
visits.
With Sergeant Sacha's retirement, we had a couple of moves between and within division. Sergeant
Mark Dunlap was moved to the Crime Prevention Resource Team and Sergeant Doug Johnson from
patrol was moved to the TAC Team.
Significant cases of interest:
Patrol facilitated the arrest of a promoting prostitution suspect which involved a 14 year -old female; Major
Crimes arrested an armed robbery suspect which had been facilitated through Craig's list and collectively,
Major Crimes, TAC Team and patrol arrested a homicide suspect which occurred in Tukwila 2 years ago
and had been on the Washington's Most Wanted list.
BUDGET PROGRAM GOALS:
Administration
1 Continue to assess current and future department staffing and facility needs that support delivery of
law enforcement excellence to the community: Ongoing
2. Recognize excellent performance: Three staff members were recognized for their 20 year service
awards, one for Employee of the Year and one for the Mayor's Award Employees of the
Quarter awards are ongoing.
3 Resolve community problems through partnerships and problem solving Ongoing
4 Work with and strengthen regional partnerships Ongoing
Patrol
1. Enhance police visibility in our neighborhoods: The Police Department, in coordination with the
Mayor's Office and other City departments, has worked diligently on providing higher police
visibility within the Tukwila neighborhoods. As part of this joint effort, on September 8 the
police department revealed their new black and white patrol cars. The new color scheme
directly addresses increased visibility, and provides a professional appearance for the police
department's patrol fleet. Additionally, during this period, patrol has placed an increased
effort on meeting citizen's needs and requests for extra patrol by conducting the extra patrols
as requested and by increased communication with the impacted citizens.
2. Review our Field Training Program for new Officers: Our FTO program under the supervision of
Sergeant Rick Mitchell continues to produce excellent officers for the police department. The
strong emphasis on mentoring and standardized instruction by a select group of trainers is
the cornerstone of our program. Close coordination between the program supervisor and
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patrol management ensures that the vision and goals of the program are driven from the "top
down During the third quarter, there were no officers in field training. However, we did have
an officer at the Academy. That officer was assigned a liaison training officer as an added
resource while attending the Academy.
3. Inspect and enhance. where needed. equipment for field operation: During this quarter, the
patrol division finalized the research and specifications for a mobile command vehicle.
Several options were examined based on the need of the Police Department and the
City, and a mobile platform that fits the criteria specified by the Chief of Police has been
established. This mobile command post is an essential piece of equipment that is
needed to sustain operations in the field during all hazard emergencies and special or
large -scale events, such as the Rock N' Roll Marathon. A presentation on the
specifications, use and financing options for the command post vehicle were made
available during this quarter, and the purchasing of the vehicle is now moving forward.
Records /Evidence
1. Plan and prepare for the relocation of department evidence to a new storaoe facility: We are
continuing to work with Public Works, Finance, and City Administration to explore cost
feasible options and acquire an evidence facility.
2. Destroy all records maintained by the Records Division that exceed or meet minimum ceneral
retention schedule reauirements: Completed 3/19/10.
3. Prepare firearms and narcotics held in evidence for destruction Firearms ongoing; Narcotics
completed 3/15/10. Second narcotics destruction completed 9/8/10.
4. Prepare and submit items of evidence for auction. as appropriate: Completed 8/4/10.
Investigations (Major Crimes)
1. Review and assess eauioment needs for maior field investiaations: Although this was completed
during 2 Quarter, we continue to evaluate equipment needs. For example, crime scene
software is needed for better documentation and reconstruction of crime scenes. Adequate
software was selected and grant money identified for future purchase of and training for the
software.
2 Evaluate and adiust investiaative priorities: One of our three vacancies was filled during the 3rd
quarter. We are keeping the other two, a sergeant's and a detective's position, open pending
the outcome of the 2011 and 2012 budget. We are evaluating the impacts of the temporary
adjustments and thresholds as we consider future permanent adjustments. In general, person
crimes will take priority over property crimes and crimes with arrest will take priority over
those crimes where no arrest was made.
3. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit: Completed
through the 3` Quarter.
Special Operations /Crime Prevention /Training /Traffic
1. Conduct auarterly reviews in order to assess effectiveness and direction of the Unit. Completed
during the 3 Quarter. Sergeant Sacha retired and Sergeant Dunlap transitioned into the
Crime Prevention /Training Unit. Sergeant Dunlap has been assessing the effectiveness of the
unit and working with Commander McOmber regarding the direction of the unit to ensure it
meets our goals and mission.
2. Maintain crime prevention programs that facilitate our partnerships with the community Ongoing.
Examples include staff attended nine block watch meetings, community meetings, Apartment
Managers' Network meetings, and conducted three Safety in Overnight Lodging visits.
3. Reduce the impact of crimes related to drugs, vice and gangs throuah proactive enforcement:
Ongoing. The TAC Team participated in thee gang emphases with our regional partners and
ongoing narcotic investigations. Sergeant Johnson was selected as the new sergeant of the
TAC Team and completed a two week undercover school that will help prepare him for this
new position.
4 Reduce soeedina throuah increased visibility and traffic enforcement: Ongoing
5 Reduce traffic collisions in taroeted areas of the City: Ongoing
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,TUKWILA POLICE;PP ►RTMENT'
2010, QUARTERLY ACTIVITY REPORT
1ST QTR 2ND QTR 3RD QTR 4TH QTR 2010
TOTAL
PART I
Crimes Against Person 1 178 1 164 1 185 I I I
1 Crimes Against Property 1 1276 1296 1294 1 1
Crimes Against Society 1 118 I 157 160
All Other Cases I 1071 1 1027 1 1100
CALLS FOR SERVICE 8144 8366 9129
1 Cases Generated 2135 I 2117 1 2237 1 1
ARRESTS
1 Cases Cleared by Adult Arrest I 664 I 682 1 785 1 1
Cases Cleared by Juvenile 74 72 81
Arrest
RESPONSE TIME
Emergency Priority 1 1 3.15 I 3.1 I 3.45 I I
Emergency Priority 2 I 6.64 1 6.42 1 6.87 1 1 1
1 Non emergency I 13.46 1 12.91 1 16.55 1 1 1
TRAFFIC
DUI 13 17 8
Criminal Traffic Citations 165 170 185
Traffic Infractions 630 684 911 1 1
1 Injury 52 43 58
1 Non injury 108 110 124
1 Hit and Run (Non- injury) 83 68 87
1 Pedestrian /Vehicle Accidents 5 0 2 1
TAC TEAM
Narcotics Cases 16(11 20 (14 19 (18
cleared) cleared) cleared)
Prostitution /Lewd Conduct,
etc. 8 9 9
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TUKWILA POLICE DEPARTMENT
2010 "QUARTERLY ACTIVITY REPORT
1ST QTR 2ND 3RD 4TH QTR 2010
QTR QTR TOTAL
ASSETS FORFEITED
I Cash I $1,709 1 $7,672.87 1 1203 1 1 1
I Vehicles 1 2 1 3 1 0 1 1 1
MAJOR CRIMES
Cases Assigned for 124 122 95
Investigation
Cases Cleared I 137 1 109 1 170
SPECIAL SERVICES
Telephone Calls 1 8 1 8,445 I 8,155 I
Warrants Cleared /Entered I 409/515 I 417/401 I 438/489 I I
Prisoners Monitored in Jail I 409 I 365 I 366
Records Requests 1 1,253 I 1,519 I 1,249 1
Number of Firearms in 14 19 19
Evidence
Evidence Property Logged In 1 935 I 938 898 I
CRIME PREVENTION
Community Meetings 7 11 22
Attended
Block Watch Meetings 1 2 1 1 1 5 I 1
Business Training Sessions 1 0 1 2 1 2 1 1
CFMH 0 0 0
InspectionslReinspections
Apt. Managers Network 2 2 2
Meetings
Safety in Overnight Lodging 0 5 3
Visits*
1 Crime Prevention Surveys 1 0 1 3 6 1 1
Includes Re- inspections
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