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Home My WebLink AboutCAP 2010-12-13 COMPLETE AGENDA PACKET ��q Cit of Tukwila Distribution: B. Giberson N. Olivas �l {1, J Duffle M. Hart J Pace t �1s J Hernandez S. Hunstock D Speck CO/I1/11un Affairs V. Seal D. Johnson R. Still D. Robertson S. Kerslake J. Trantina Parks Committee Mayor Haggerton K. Kertzman B. Arthur 4. 0 S. Lancaster G. Labanara C. Parrish 0 Joe Duffle, Chair E. Boykan K. Mate] D. Almberg 07oan Hernandez S. Brown M. Miotke S. Kirby 90 J. Ferrer -Santa Ines C. O'Flaherty S. Norris 0 Verna Seal AGENDA MONDAY, DECEMBER 13, 2010 CONFERENCE Room #3, 5:00 PM Item Recommended Action Page 1. PRESENTATION(S) 2. BUSINESS AGENDA a. A resolution waiving the bidding requirements for the a. Forward to 1/10 C.O.W. Pg.1 purchase and installation of the Rain Bird variable and 1/18 Regular Mtg. frequency 800 gpm golf pump station control panel. Rick Still, Parks Recreation Director b. Third Quarter Reports. b. Information only. Pg.9 3. ANNOUNCEMENTS 4. MISCELLANEOUS Next Scheduled Meeting: January 2011 (date to be determined) Committee Goals: Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community. Support programs and services that provide a sense of stability, community and unity throughout Tukwila's residential neighborhoods. Provide legislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensing program. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the changing faces of communities and neighborhoods throughout the City. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services progams and services (also assigned to F &S). Research the viability of sponsoring a City-wide Citizens' Academy (also assigned to F &S). The City of Tukwila strives to accommodate those with disabilities. Please contact the City Clerk's Office at 206 433 -1800 (TDD 206 248 -2933) for assistance. BLANK r 4341LA./4gsy C ity f Tukwila Rick Still, Parks and Recreation Director 19o; INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: 4L> Rick Still, Parks and Recreation Director i Robert Eaton, Park/Facilities Project Coordinator DATE: December 8, 2010 SUBJECT: Golf Course Irrigation Pump Station Control Panel Replacement ISSUE The Golf Course irrigation pump station control panel and equipment is failing and needs to be replaced. BACKGROUND There are 2 main components of the Golf Irrigation System, a Rain Bird Nimbus II computerized irrigation central control system (purchased in 2005) and a pump station control panel with associated equipment. These 2 systems communicate to provide irrigation for the golf course. The 20 yr old pump station panel and equipment have reached their life expectancy and are beginning to fail. The replacement of this panel and equipment is included in the 2011 Capital Improvement Project Budget. The pump station control panel controls the operation of all the equipment to irrigate the entire course by receiving communication from the Rain Bird Nimbus II computerized irrigation central control system which is communicating with all of the standalone existing irrigation components As the panel and equipment begin to fail the watering capabilities are lost. With the new equipment, two large 40HP motors /pumps will be replaced with new Variable Frequency Drive (VFD) pumps that ramp up and down slowly which will save energy, prolong the life of the equipment, and reduce sudden water pressure changes in the pipes causing breaks in the irrigation lines which can interfere with golf play. It is anticipated that staff time will be able to be better used focusing on normal operational duties and less time responding to emergency irrigation breaks in the ground. This new system will have precise water flow control for all 67 acres of Foster Golf Links resulting in annual water savings, assist with staff efficiency, generate equipment longevity, and reduce the number of emergency repair issues. ANALYSIS The existing computer is still operating but has lost its communication abilities with the control panel and associated equipment leaving the rest of the panel system vulnerable to a complete failure. The Parks and Recreation Department has been working with Horizon, this region's only Rain Bird Distributor, on the scope of this project and now solidified exactly what panel and equipment is needed and will yield the best long -term payback. A quote was received from Horizon for $63,283.34 for the materials, install, and warranty. In years past, a 3 -5% inflation occurs the first of January. By being proactive with this project and starting the process in 2010, Horizon has agreed to honor 2010 pricing up through January 2011 even though the actual purchasing and work will not happen until 2011. This timeline for the project will help ensure it is completed in the spring of 2011 before the start of the busy golf season With this commitment to act now, the City can anticipate a savings between $2,000 $3,000. 1 INFORMATIONAL MEMO Page 2 It is necessary to keep all upgrades to the irrigation system components compatible with the rest of the original system to ensure continuity of operations and communication for a seamless retrofit. The Rain Bird Pump Station Control Panel is the only system that will operate and communicate with the Foster Golf Links' current automated irrigation system and Horizon is the only authorized distributor of this panel and equipment in Pacific Northwest Region. The Parks and Recreation Department is requesting authorization to make the sole source purchase for the materials and installation of equipment from Horizon. RECOMMENDATION The Council is being asked to consider this issue at the January 10, 2011 Committee of the Whole meeting and subsequent January 18, 2011 Regular meeting and approve the resolution waiving the bidding requirement and authorizing a sole source purchase from Horizon for the equipment and installation of the Rain Bird Variable Frequency 800GPM Golf Pump Station Control Panel for Foster Golf Links in the amount of $63,283.34. ATTACHMENTS Resolution in draft form Quote from Horizon dated 9/30/10 Price Honoring Commitment in Email Form dated 12/8/10 CIP Page for Golf Course 2 W12010 InfoMemoslGolf Irrigation Pump Station Control Panel -Sole Source (12- 8- 10)_1.doc A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENT FOR THE PURCHASE AND INSTALLATION OF THE RAIN BIRD VARIABLE FREQUENCY 800GPM GOLF PUMP STATION CONTROL PANEL. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a sole source of supply; and WHEREAS, the City owns and operates Foster Golf Links, and utilizes an automated irrigation system to water the golf course; and WHEREAS, the Rain Bird Pump Station Control Panel is the only system that will operate and communicate with the Foster Golf Links' current automated irrigation system and the only distributor of the Rain Bird Pump Station Control Panel is Horizon Irrigation, and WHEREAS, any panel upgrades should be compatible with the original system to ensure a seamless retrofit with minimal training; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. In accordance with RCW 39.04.280(1)(a), it has been determined that the purchase and installation of the City's Rain Bird Pump Station Control Panel is limited to a sole source. The competitive bidding requirements for the City's purchase of Rain Bird Pump Station Control Panel are hereby waived in order to ensure panel upgrade compatibility with the original system and a seamless retrofit with minimal training Section 2. The Parks and Recreation Department is authorized to purchase Rain Bird Pump Station control panel through Horizon Irrigation. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011 ATTEST/ AUTHENTICATED• Dennis Robertson, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY. Filed with the City Clerk: Passed by the City Council. Office of the City Attorney Resolution Number W' \Word Processing Resolutions \Pump Station Control Panel sole source resolution.doe RE:mrlr 12 /08 /20i0 Page 1 of 1 3 4 H540RENTON-HDI mmuwo�Emw �U��t��t^��8� �UQ�E# 3S0O0G47 mmruww^voos`uo, �L OCAT]ON H540 oN=�� o��Q~�@ m"""^�v'z,r'c:,» m,*u,'�r/'uvco 1 DATE 08/30/10 |PAGE 1nfl BILL TO SHIP —1 —1 H04G53 GOLF LINKS CITY OF TUKVNLA 13900 INTERURBAN SOUTH 6200 SOUTHCENTER BLVD TUKVV|LA, WA 98168 TUKVV|LA, WA 98188 Fax 206-433-1833 Phone 206'433'1835 Fax 206-433-1833 |ouoTeoxTs |expmsDATE |nsoUmeo DATE |np NUMBER PAYMENT TERMS O9/30y10 i 11/15/10 PUMP PANEL QUOTE NET 30 DAYS mm�rsm |an�vm A MARK �AHAN(H510 CURT CHANDLER PREPA0 VENDORS CHOICE TERMS SALES REP CO[iECT(iN/OUT8OUND) H540/MARK MAHAN r r`��— ,'p,= *RBD 1 57793.00 EA 57,793o0 RAIN BIRD PUMP STATION CONTROL ALL LABOR FOR REMOVAL OF 0.00 0.00 EXISTING PANEL REPIPING SKID INSALATION OF NEW PANEL SET 0 00 0.00 UP AND START UP ASSISTANCE INCLUDED AND PROV1DED SY RAIN 0.00 0.00 BIRD CERTIFIED CONTRACTOR GOLF PUMPING SERVICES VENDOR 0 00 0.00 HSO656 m menonxmosToTxL| m HANDLING MISC TAX FREIGHT pneyr QUOTE TOTAL 57 0'0O 0.00 5/48O'34 0.0O Accepted: By: Date: From: "MAHAN, MARK" <MARK.MAHAN @HORIZONONLINE.COM> To: <reaton @ci.tukwila.wa.us> Date: 12/08/2010 7:57 AM Subject: Ram Bird Pump Panel CC: "Moffitt, Derek MAIL 3668" <DMoffitt@rainbird.com> Robert, I've spoken with the pump group at Rain Bird and they have agreed to hold pricing for the Foster project until the end of January 2011, but if we don't have a PO before February 1st Rain Bird reserves the right to re -price the equipment. Feel free to contact me should you have any questions, I hope you and your family have a great holiday season, Mark Mahan Business Developement Rep. Horizon Distributors Inc. Mobile 206 396 -1382 mark.mahan@horizononline.com HORIZON The Edge You Need. Irrigation Specialty Landscape 'Power Equipment This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. 6 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Foster Golf Links Genera( Improvements Project No. Varies DESCRIPTION: Provide annual improvements to the golf course greens, tees, drainage and irrigation as provided by golf revenues after operation costs and debt service payments are reconciled. JUSTIFICATION: Improvements are part of the plan to improve the playability of the course. STATUS: Capital projects will be limited for 2011 throught 2016. MINT. IMPACT: Better year round play with improved course conditions, reduced maintenance, and increased safety COMMENT: Ongoing project, only one year actuals shown in first column. With completion of the new clubhouse, funding provides resources for in -house labor to complete on -going major maintenance projects. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Engineering 10 10 Land (RNV) 0 Construction 51 40 75 25 10 10 10 10 10 241 TOTAL EXPENSES 51 50 75 25 10 10 10 10 10 .251 FUND SOURCES Awarded Grant 0 Proposed Grant 0 Mitigation Actual 0 Mitigation Expected 0 Golf Revenue 51 50 75 25 10 10 10 10 10 251 TOTAL SOURCES 51 50 75 25 10 10 10 10 10 251 Project Lac ton ..,12, it 4---- 1 i f O 9U St J I N i g iik, ii z� �1�� IIIRRRR 11111111 (p. c l s r- 1. 2 t g b y N N q�N Y WA 1 V m ��51505t 1 5,6781 1 L� t i t o 1y G15 ,�I 3 190 st I Tukrrlla PhW/ l' P"'"-!? l 1 2011 2016 Capital Improvement Program 173 7 8 Cit of Tukwila ILA t ice Jim Haggerton, Mayor ti w 90- THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2010 Prepared for Community Parks Committee CITY COUNCIL BUDGET PROGRAM GOALS: 1 Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures reoresented within the Tukwila community Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 2. Support programs and services that provide a sense of stability. community and unity throughout Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community 3 Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter. 4 Provide leaislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live throuah the implementation of a rental licensing program. Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law. 5. Approve and implement standard ooeratina procedures for the Council. Review and uodate procedures on a regular basis: Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the third quarter 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks Recreation Open Space Plan) through policy related decisions not associated with direct oroaram funding Assigned to Community Affairs Parks Committee for implementation and /or follow -up 7. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional. state and federal budgets affecting human services programs and services. Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. In response to current unstable economic conditions the Council has worked diligently to leaving significant Human Services funds intact. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and /or follow -up. 9 Continue to foster relationships within local. regional and state entities that encourage opportunities for joint partnership and outreach. Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 9 2010 Third Quarter Report Prepared for Community Parks Committee Page 2 10. Formulate an Adopt- a- Neiahborhood Droaram that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neiohborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 11 Research the viability of soonsorina a Citv -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetinas durina citizen comment opportunities: Completed. During the second quarter, City Administration formulated an efficient process to update Council of such items. The system is currently managed by the Mayor's Executive Assistant. DEPARTMENT OF COMMUNITY DEVELOPMENT 3rd QUARTER SIGNIFICANT ISSUES: Land Use Activity There were 26 land use decisions issued, the applications ranged from five SEPA decisions; three Rezone /Comprehensive Plan amendments; one Sensitive Areas Master Plan approval; one Shoreline Substantial Development Permit; one Board of Architectural Review approval; one Conditional Use Permit; four Administrative Design Review decisions; one Short Pat; two Wireless Facility Permits; three Special Permissions for deviations from code for sensitive areas /parking /sign /single family design standards; and four Administrative decisions for Zoning letters, Noise Variance, and Shoreline exemptions. Revenue Enhancement In response to the City's budget situation DCD implemented a hybrid approach to land use fees that includes hourly fees for certain permits and pass through of our hearing examiner and mailing costs. This change was effective July 1 st and we have generated $1,162 this quarter. Sensitive Area Ordinance Revisions The City Council passed ordinance 2301 revising the SAO on August 2, 2010. The revisions to the SAO were primarily housekeeping and included adoption of the Ecology wetland rating system, clarification of information to be included in sensitive area special studies, revision of mitigation ratios to be consistent with best available science, addition of enforcement and penalty provisions and removal from the SAO map of seven sites that do not meet sensitive area criteria. Staff is now in the process of revising the SAO map to include the new wetland classifications and incorporate additional sensitive area information. Noise Ordinance The Council adopted the new Noise Code on July 6, 2010. The Department of Ecology has until October 11th to provide comments before the code can go into effect. Sound Transit There are a number of items that were deferred in order for Sound Transit to start operating Light Rail in July 2009. Also, there are a number of items that require ongoing monitoring such as noise, wetland mitigation and parking monitoring. Staff has continued to work with Sound Transit to address these pending items. Sound Transit intends to submit a final noise mitigation plan before the end of this year. A City Council hearing to approve the mitigation will likely be scheduled in the first quarter of 2011 Additionally, staff has continued to require and review parking monitoring reports. Also, Sound Transit filed an Unclassified Use Permit application for the permanent Commuter Rail Station. A public hearing for the proposed station is tentatively scheduled for the first quarter 2011. 10 2010 Third Quarter Report Prepared for Community Parks Committee Page 3 Mini Casinos The City Council held a public hearing and renewed the moratorium on the establishment of any new card room mini casinos that will run through March 2011. Walk Roll Implementation The City of Tukwila applied for an APA/PAW award and received an Honorable Mention in the Implementation category for the Walk and Roll Plan and Design Report. The Tukwila School District received grant funding for its Communities Putting Prevention to Work grant request through Seattle King County Public Health. The funding will be used in part to set up a Safe Routes to School Program at the district. The City was a partner in the grant application, and will receive funding in the amount of $5,000. In September, staff met at Cascade View Elementary with representatives from the Washington State Department of Transportation (WSDOT) and the Tukwila School District to complete a site visit and to discuss details of the Safe Routes to School and Bicycle and Pedestrian Safety grant applications submitted in May 2010. WSDOT staff made the observation that there is evidence of need for capital and programmatic improvements in support of Safe Routes to School at Cascade View Elementary. WSDOT staff will be making recommendations to the state legislature on funding through these grant programs in 4 quarter 2010. Stream Team The City has received its first allotment of funds from King County to begin implementing the Stream Team Program. Currently, staff is working to develop curriculum, outreach, and development of a rain garden at a site to be determined. Trainings are tentatively scheduled for December The Rain Garden Training is a joint project with Public Works. Rainbow Trailer Haven We are working one on one to finalize Units 11, 21 and 25 with the building official. Units 3, 7 and 41 have to be finalized by Labor Industries due to their electrical issues. BUDGET PROGRAM GOALS: Planning 1 Adopt Shoreline Master Proaram Update. The City Council adopted SMP was sent to the Department of Ecology for their review. Ecology held a public hearing on the City's adopted SMP on September 29, 2010. The public comment period ends on October 15, 2010 after which Ecology will provide comments to the City on any needed revisions to the document. 2. Adopt Tukwila Urban Center Plan and Planned Action: The Planning Commission (PC) sent the public review draft plan back to staff to revise in response to the public comments in May 2009. Staff met with Public Works and Fire throughout the spring to resolve issues related to street width. Staff is developing a stakeholder outreach process and will use the results of these meetings to revise the draft plan. 3 Adopt new Sian Code: The City Council approved the new sign code on August 16, 2010 and it became effective on August 24, 2010. Staff has begun a significant amount of outreach to inform residents, business, property owners, and sign contractors about the new sign code Staff has already met with two large property owners who intend to take advantage of the master sign program 4 Begin Comprehensive Plan Review (12/2014 Adootion Taraet): In light of the state's budget issues, the legislature acted to change the target adoption date from 2011 to 2014. Staff work has been adjusted accordingly. a. MIC /Planned Action update: In conjunction with extending the moratorium on certain development in the Manufacturing /Industrial Center, staff shared data collected for the MIC with the City Council b. Climate Chanae Response: The City has received a grant for energy upgrades to City Hall, the 6300 Building, Fort Dent, and the Community Center Staff has been working with General 11 2010 Third Quarter Report Prepared for Community Parks Committee Page 4 Administration (GA) to enter into a contract to have the State manage the energy upgrade project. The contract with GA will allow the City to utilize performance contracting with an Energy Service Company (ESCO). Under performance contracting, the ESCO must guarantee that the City will see a certain reduction in energy usage and energy cost savings. The energy retrofits are a joint project with Public Works, Parks, and Starfire. PAA clean -up: No activity this quarter. 5. Comprehensive Plan Annual Amendments: The 2010 Comprehensive Plan amendment process was completed. Planning Commission held a public hearing on three requests on 7/22/10, and made recommendations for Council consideration. CAP was briefed on 8/23. The City Council held a public hearing on 9/13/10, and on 9/20/10 adopted Comprehensive Plan amendments /rezones, including 1) Manufacturing Industrial Center /Light and Low Density Residential to Office at 3914 S. 11 5 th 2) Commercial /Light Industrial to Medium Density Residential at 4300 S. 133` and 3) establish zoning that is consistent with the existing Comprehensive Plan designation in the recently- annexed portion of the Tukwila South project area. 6 Recvclina Proaram. The Recycling Program held the 17 Tukwila Community Garage Sale on August 14 and 15. Responding the requests for a sale at a central location, the Recycling Program coordinated with the Parks Department for the Junk in the Trunk sale at the TCC on 8/14/10. Both events were well- received by the public. 7. Review Small Lot Residential Develooment Policies and Standards: Action on this item has been delayed due to other priorities. 8 Complete Tukwila South Master Plan and Annexation:, The Development Agreement and associated code amendments including Tukwila South annexation were approved by the City Council in June 2009 The Sensitive Areas Master Plan and the Shoreline Substantial Development permit for the levee modification and sensitive areas mitigation work were approved this quarter. 9. Complete TIB Revitalization Plan Uodate with Transit Oriented Develooment: Action on this item has been delayed due to other priorities. Code Enforcement 1. Increase community outreach programs. Assisted with flood preparedness by photographing every home in the Foster Point neighborhood and personally delivering meeting notices and other information to the affected residents. Assistance will be on going through fourth quarter 2010. Participate in the Crime Hot Spots Task Force. Participation will continue through fourth quarter. Savage property cleanup by the City completed this quarter. This nuisance abatement was a five year process that required a court order to complete. Forty two tons of garbage and debris was removed from the property. 2. Rental Housina Inspection Proaram: Drafted administrative rules, application form, inspection checklist, business license form, provisional license form, and tri -fold flyer. Complete. Met with selected apartment managers and owners to review draft forms and documents in June Two additional meetings are scheduled for October 2010 Developing database of known rental properties. Continuing process through fourth quarter. Working with Permit Coordinator on permitting system requirements and set up Continuing process through fourth quarter. Established geographic boundaries for determining inspection deadlines. Complete. 3. Develop database of vacant /abandoned houses. Identifying vacant /abandoned houses and determining ownership /responsible party. Process continuing through fourth quarter 4. Identify trainina opportunities and schedule said trainina for code enforcement officers: One Code Enforcement Officer has completed First Aid Training offered by TFD The other will be scheduled, as training opportunities are available. Permit Coordination and Building 1 Adopt the 2009 State Building Codes and consolidate the administrative provisions for Title 16 of the TMC including permit fee schedules: Draft ordinance completed for adoption of the 2009 State 12 2010 Third Quarter Report Prepared for Community Parks Committee Page 5 Building Code and amendments thereto. Scheduled for committee review in June with council approval due mid July 2010. Ordinance adopted third quarter 2 Provide code update training for all Building Division staff related to the adoption of the 2009 State Building Code: Initial code update training completed second quarter. Building Official Fire Marshal are working on local ordinances to allow five story Type VA buildings and amendments to the High rise provisions of the 2009 IBC in addition to new provisions for Mid -rise building construction 2010 Initial draft for local ordinances for five story Type VA, mid -rise buildings, and high -rise buildings has been completed. The schedule for presenting these proposed ordinances to the council is tentatively scheduled for the first quarter 2011. Planning Commission 1. Review Tukwila Urban Center Plan Staff will return with a second draft of the plan in 2011 based on the stakeholder input. 2. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 3. Comprehensive Plan Update: The PC reviewed the annual amendment applications and made recommendations to the City Council in July. PARKS AND RECREATION DEPARTMENT 3rd QUARTER SIGNIFICANT ISSUES: The Parks and Recreation Department persevered through the 3` quarter amidst continued budget challenges. Staff continued to spend a significant amount of time evaluating programs to reduce expenditures while developing innovative to continue to offer quality programs, events and parks. Highlights from the third quarter include the opening celebration of Duwamish Hill Preserve The City, the Cascade Land Conservancy, and the Friends of the Hill hosted a wonderful celebration which included site tours, storytelling, a BBQ and celebratory remarks. The Tukwila Community Center was host to several unique event rentals including a cat show, grocer's trade show, several corporate trainings and many City related meetings. The pool continued to have great attendance in all programs with revenues consistently exceeding projections. The inclement weather and shorter daylight hours at the golf course impacted play negatively but the course is in fantastic shape and hopefully the sun will shine more then expected this fall BUDGET PROGRAM GOALS: ADMINISTRATION 1 Construct Phase 1 of Duwamish Riverbend Hill and open the park for public access. COMPLETE 2. Design Phase II of Duwamish Riverbend Hill and continue orant funding efforts. IN PROGRESS 3 Apply for arants to acauire open space for future conservation and Dark areas as determined by the department's Parks. Recreations and Open Space Plan. ONGOING 4 Extend a lona term land lease at Tukwila Swimmina Pool with the Tukwila School District. IN PROGRESS 5. Design regional trail connections that include new routes from the 154th Street Sound Transit Station to the Green River Trail. ONGOING 6 Redesign and construct Phase 11 of Codiaa Farm Park to include trail system, interpretive markers. picnic area. hand boat launch and oarkina area. COMPLETE 7 Design and construct a passive neiahborhood park with the recent purchase of the 57th Avenue Park expansion. ONGOING, funding moved to 2011 13 2010 Third Quarter Report Prepared for Community Parks Committee Page 6 RECREATION 1. Complete upgrade of CLASS Software oroaram. COMPLETED in 2009 2. Incorporate the TCC Spray Park into the Summer Playground Program. POSTPONED due to budget reductions. Program is reduced to one site this year. 3. Offer marathon training activities /classes. COMPLETE Workshop has been offered through General Recreation Programs. 4 Develop a Medical Alert Coalition to assist Tukwila Seniors in notifying EMS of medical conditions in case of emeraencv. POSTPONED This was scheduled for 2010, however, may be re- prioritized due to staffing changes. 5. Increase structured oroarammina in After School Program by implementing program specific classes (i.e., science, cooking, athletics. etc.) and allow flexibility of registration for these orograms. COMPLETED in Fall 2009 6. Develop a desianated area for teens at the Community Center for activities, classes, homework. etc., IN PROGRESS 7. Increase Preschool oroaram by addina evening activities for working families. POSTPONED Funding for this goal was not approved in the budget. 8 Investigate pricing structure for rentals to better utilize available rental space during slower times of the year. ONGOING We offered reduced rates for holiday rentals, with little success. We are continuing to monitor. 9. Add one additional youth sports league, i.e.. T -ball, girls' fast pitch, summer basketball, flag football, etc. POSTPONED due to budget reductions. 10. Increase participation and activities with the Teen Council Program by implementing new activities once a month. IN PROGRESS Teen Council is working on important skills such as SAT preparation, college tours, scholarship opportunities, etc. Program will increase during upcoming school year. 11. Develop an 8 -team Co -Ed Senior Softball Tournament. POSTPONED due to scheduling of available sites. 12 Plan a number of events on Thursdays before and after lunch to increase the daily numbers by 15% to the Senior Lunch Program. including new entertainment during the lunch hour. COMPLETE Since 2008, Thursday's numbers have increased by 18 13. Provide leadership and staff support for 2009 Tukwila Centennial events. COMPLETE 14. Increase weekday (Monday through Thursday) rentals at TCC by 10 ONGOING Rentals decreased from 2008 to 2009 due to the economy. 2010 has seen a rebound from 2009 and we are continuing to promote and market our weekday rental space. AQUATICS 1. Increase Aquatic Program Fee revenue by 10% each year. ONGOING 2. Obtain a Iona term lease agreement with the Tukwila School District that allows for continued aquatic services in Tukwila. In PROGRESS Due to the future of the pool this issue must be resolved before any alternatives to funding can be ascertained. 3. Produce a feasibility study for a remodel /exoansion of the Tukwila City Pool. POSTPONED due to budget situation. 4. Offer CPR classes or challenges to the community and /or City of Tukwila personnel at least once per Quarter. Ongoing. Challenges have occurred as needed. 5. Offer Lifeauard Trainina classes or challenges at least once per quarter to the community and beyond to help keep uD optimum Dart -time staff levels at the Tukwila City Pool. ONGOING 6. Offer after school Special Olympics Swim Team oroaram for Tukwila and other local area School District students in the sorina. COMPLETE Fifteen athletes participated on this year's team. The Tukwila Turtles brought home six gold, four silver and two bronze medals from the Aquatics State Meet. 7. Continue to work with the Tukwila Community Center in marketina and making pool time available for TCC's special events and camos. COMPLETE TCC's Adventure Camp and Camp Tukwilly both have nine visits scheduled and Teen Camp has seven visits scheduled over the summer. 14 2010 Third Quarter Report Prepared for Community Parks Committee Page 7 PARKS MAINTENANCE 1. Assimilate new parks into the Parks Division (Codiaa Farm Park, Macadam Winter Garden. 57th Avenue Park open space, Duwamish Hill Preserve) and develop maintenance plans for each. COMPLETE 2. Provide park expertise in the design phase of the Duwamish Riverbend Hill project. ONGOING 3. Inspect trail surfaces for safety hazards and repair (tree root damage, trail edge reinforcement and asphalt overlay). ONGOING 4. Provide assistance to Recreation. Volunteers and Events Divisions for City -wide events. ONGOING. 5. Oversee park enhancement projects annually. ONGOING. GOLF COURSE MAINTENANCE 1. Replace fairway sprinkler heads (500 heads). Remove old heads, re- adiust swing joints and re -level site. ONGOING 2 Rebuild #9 Tee. Raise and re- contour surface. COMPLETE GOLF COURSE PRO SHOP 1. Work with Elite Racing as the starting line host location for the Tukwila to Seattle Rock Roll Marathon. COMPLETE 2 Conduct a new short game clinic for improving golf skills. Clinics will be instructed by in -house golf professional. COMPLETE 3 Develop a new speed of play program to increase course olavability. COMPLETE ARTS COMMISSION 1. Promote and increase participation in the Recycled Art Show by 25 COMPLETE. Show was implemented however participation did not increase. 2 Partner with Sister Community and co- sponsor All Nations Cup Art Show and performing arts events. COMPLETED in 2009 3. Continue fundraising opportunities in efforts to raise $250,000 for the centennial art piece at the new Klickitat off -ramp. ONGOING 4 Implement the new art selection policy. IN PROGRESS PARKS COMMISSION 1 Sponsor qrand openings of Codiaa Farm Park and Duwamish Riverbend Hill Phase I. COMPLETE 2. Review and assist administration on all 2009 -2010 CIP projects. IN PROGRESS 3. Attend Board Commission workshops sponsored by the Washington Recreation and Parks Association. IN PROGRESS LIBRARY ADVISORY BOARD 1. Report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ONGOING 2 Maintain and improve communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board, the Tukwila City Council, the King County Library System, the "Friends of the Library' organization and the Tukwila general public. ONGOING 3 Provide books to support literacy in Tukwila and attend Parks and Recreation, and King County Library System special events. ONGOING 4 Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. ONGOING 15 16