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HomeMy WebLinkAbout2010-12-07 Finance and Safety Minutes City of Tukwila Finance and Safety Committee 190B FINANCE AND SAFETY COMMITTEE Meeting Minutes December 7, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: De'Sean Quinn, Chair; Allan Ekberg and Kathy Hougardy Staff: Shawn Hunstock, Frank Iriarte, Marty Grisham, Eric Dreyer, Mary Miotke, Steve Lancaster and Kimberly Matej CALL TO ORDER: Chair Quinn called the meeting to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Public Defense Contract with Kirshenbaum and Goss Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for public defender services to be provided during the 2011 -12 biennium. The monthly contract rate for the biennium will be $10,315.80 for up to 120 cases per month. Case loads in excess of 120 will be charged at $85.00 per case. The contract amount remains that same as the 2010 base rate. CPI escalators are not built into this two -year contract; however, staff recognizes that a federal mandate for public defenders may affect contract cost which will be addressed when appropriate. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. B. Video Public Defense Contract with Kirschenbaum and Goss Staff is seeking Council approval to enter into a contract with Kirshenbaum and Gross for video public defense services to be provided during the 2011 -12 biennium in the amount of $43,200. The monthly contract flat rate for the biennium will be $1,800 per month. This contract is coming forward for Council approval since the biennium contract rate will exceed $40,000. Future video arrangements with the Regional Justice Center and SCORE Jail may affect the need to renegotiate future contract costs. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. C. 2011 Contract Renewal with Ball Janik. LLP for Lobbvinu Services This is a renewal contract for professional services with Ball Janik, LLP for the representation of the City of Tukwila in Washington, D.C. and on federal issues. The most significant change to the contract is a reduction of the Scope of Work and Specific Services. This reduction results in a $50,000 annual savings in comparison to past years and was reduced as part of City -wide budget cuts. The Scope of Services is much more detailed and focused than past contracts. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. D. Phone Services Aereement with Integra Telecom Staff is seeking Council approval to enter into a two -year agreement with Integra Telecom for phone services in an amount not to exceed $125,000. Finance Safety Committee Minutes December 7. 2010 Paae 2 Interga Telecom currently provides telephone services for the City's existing phone equipment which serves City Hall, 6300 Building, both Public Works Shops and the Parks /Golf Maintenance Building. Remaining buildings are serviced by other providers. The City is in the process of installing a new Voice Over Internet Protocol (VoIP) phone system which also requires phone service that will be provided by Integra Telecom. Differing from past practice this new system will allow all City locations to function on the same system and serviced by the same vendor. Although serviced by the same vendor, the services may be administered under separate service agreements. Regardless of the separate locations, the two year contract will not exceed $125,000 for phone service. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. E. Yakima County Department of Corrections Contract Staff is seeking Council approval to enter into a contract with the Yakima County Department of Corrections from January 1, 2011 through December 31, 2011. The current contract with Yakima County expires on December 31, 2010, and the SCORE Jail is not anticipated to be operational until Fall 2011. In order to ensure the Police Department has ample room for housing inmates prior to SCORE completion, staff is recommending entering into this one -year contract. Specifically, this contract has no minimum bed requirement for the City. Charges will be incurred as beds are utilized, and charges will not be assessed when there is no use. Based on staff calculation and previous usage, it is anticipated that if Yakima County services needed to be utilized, the associate costs would not exceed $150,000. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. F. Update on Special Legal Matters Per a request made at the November 16 Finance and Safety meeting, staff returned to Committee with a breakdown of Special Matters that were processed by Legal during 2009 -10. After review and discussion, staff agreed to provide the following to Committee members: a memo addressing matters involving World Wide Video, legal matters as provided in the agenda packet sorted by item, and a summary of feedback regarding items that are expected /anticipated to be covered under general counsel (i.e.: Code Enforcement). INFORMATION ONLY. G. Sales Tax Report Sales tax receipts for September showed the fourth increase and second consecutive of sales receipts this year in comparison to the previous year. Cumulative totals to date now show the City just under 30% behind budget and only 1.45% below last years' actuals. September receipts reflected the highest increase ($247,000) above the same month last year. INFORMATION ONLY. H. 2010 3 Ouarter Reports The Committee asked clarifying questions as appropriate regarding the status of program goals outlined in the 2010 3r Quarter Report. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 5:46 p.m. Next meeting: Per pending 2011 Committee Calendar 07. Committee Chair Approval Minutes by KAM. Reviewed by MM, ED SH.