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Home My WebLink AboutSpecial 2010-12-13 Item 3B - Contract Supplement #12 - Tukwila Urban Center Access (Klickitat) Management with HNTB for $171,062 COUNCIL AGENDA SENOI'SIS 101ILA Iq. ITEM NO. Meeting Date J Prepared by Mayo's review ounczl review T 1 12/13/10 1 BG 01 J r(' 1 12/13/10 1 BG J 90B 1 1 J ITEM INFORMATION CAS NUMBER. 10-144 ORIGINAL AGENDA DATE: DECEMBER 13, 2010 AGENDA ITEM TITLE Tukwila Urban Center Access (Klickitat) Project Supplement No. 12 with HNTB for Construction Management CATEGORY Dtscussaon Motion [1 Resolution Ordinance Bad Award Li Public Hearzng (Other Mtg Date 12/13/10 Mtg Date 12/13/10 Mtg Date Mtg Date Mtg Date Mtg Date Mfg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R n Police PV SPONSOR'S Base Contract 05 -071 with HNTB was for design services for the Tukwila Urban Center SUMMARY Access Project. Supplement No. 12, for construction management services, has been negotiated with HNTB in the amount of $171,062.00. The scope of work includes construction management support to augment the field team of City personnel and CH2M Hill. The Council is being asked to approve Contract 05 -071 Supplement No. 12 with HNTB. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. fl Parks Comm. Planning Comm. DATE: 12/06/10 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole Special COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $171,062.00 $2,611,243.00 Fund Source: 104 ARTERIAL STREETS (PAGE 15, 2011 PROPOSED CIP) Comments: 1 MTG. DATE RECORD OF COUNCIL ACTION 1 12/13/10 1 1 12/13/10 1 MTG. DATE ATTACHMENTS 12/13/10 Informational Memorandum dated 12/01/10 HNTB Supplement No. 12 Minutes from the Transportation Committee meeting of 12/06/10 12/13/10 51 52 �`.a si City of Tukwila a ;Ma Jim Haggerton, Mayor 90 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee h W.- FROM: Public Works Director 4 DATE December 1, 2010 SUBJECT: Tukwila Urban Center Access (Klickitat) Project Project No. 84 -RW19, Contract No. 05 -071 Supplemental Agreement No. 12 ISSUE Approve Supplemental Agreement No. 12 with HNTB for the Tukwila Urban Center (TUC) Access (Klickitat) Project for construction engineering support. BACKGROUND The TUC Access project is scheduled to start construction in early 2011. While in -house City staff will provide lead construction management on the project, because of the tight timeline for construction, a significant number of additional resources will be required to supplement in- house capabilities. This supplemental agreement with HNTB is part of the additional resources to support in -house City staff to properly manage the construction contract during the construction phase. DISCUSSION The Supplemental Agreement No. 12 will provide on -call engineering services from the design engineering firm during the construction phase The cost of $171,062.00 for this Supplement is reasonable for this complex project. The total revised construction management budget is 20% of the construction contract plus contingency ($10,880,180 2,176,036 x 20% $2,611,243) CM Expenses Budget CH2M Hill CM Inspection $2,024,137 02 HNTB Sup #12 Construction Eng Support 171,062.00 City CM Staff, WSDOT, Misc. Expenses 389,885 00 Klickitat CM Budget (CIP page 15) 0.00 $2,513,000 00 Construction Budget to Supplement CM 0 00 98,243 00 Total Contract and Budget $2.585.084.02 $2.611.243.00 RECOMMENDATION Approve the Supplemental Agreement No. 12 with HNTB in the amount of $171,062 00 and consider this item at the December 13, 2010 Committee of the Whole meeting followed by a Special Meeting that same night. attachment: Supplemental Agreement No 12 including Scope of Work and Fee W:IPW EngIPROJECTSW- RW RS Projectsd84RW 19 TUC Access (KlickitaQlInfo Memo HNTB Supp #1212 -02 -10 gl.doc 53 54 Adak 71 Washington State Department of Transportation Organization and Address Phone. Supplemental Agreement City of Tukwila Number 12 Public Works Department 6300 Southcenter Blvd., Suite #100 Original Agreement Number Tukwila, WA 98188 05 -071 (L) 206- 431 -3665 Project Number Execution Date Completion Date 84 -RW19 December 31, 2011 Project Title New Maximum Amount Payable Klickitat/Southcenter Parkway Access $4,239,040 Improvement Project Description of Work On -Call Engineering Services During Construction The Local Agency of Tukwila desires to supplement the agreement entered into with HNTB Corporation and executed on April 6, 2005 and identified as Agreement No 05 -071 All provisions in the Agreement remain in effect except as expressly modified by this supplement. The changes to the Agreement are described as follows Section II, SCOPE OF WORK, shall be amended as follows: The scope of work for this project is supplemented as detailed in the attached Exhibit A, and by this reference made part of the Agreement. 11 Section IV, TIME FOR BEGINNING AND COMPLETION, shall be amended as follows All work under this Agreement shall be completed by the date shown in the heading of this Supplemental Agreement Number 12 under Completion Date. 111 Section V, PAYMENT, shall be amended as follows. Compensation due to Consultant for work performed or services rendered for this project is supplemented as detailed in the attached Exhibit B, and by this reference made part of this Agreement. Supplemental Agreement Number 12 Services shall be compensated on a Negotiated Hourly Rates basis. Page 1 of 2 55 Contract Document Amount Management Maximum Amount Authorized Reserve Fund Payable Original Agreement $1,168,322 $50,000 $1,218,322 Supplement No. 1 $1,956,680 $0 $3,175,002 Supplement No. 2 $17,200 $0 $3,192,202 Supplement No. 3 $0 $0 $3,192,202 Supplement No. 4 $14,759 $0 $3,206,961 Supplement No. 5 $63,350 $0 $3,270,311 Supplement No. 6 $4,500 $0 $3,274,811 Supplement No. 7 $4,200 $0 $3,279,011 Supplement No. 8 $147,387 $0 $3,426,398 Supplement No. 9 $533,816 $0 $3,960,214 Supplement No. 10 $0 $0 $3,960,214 Supplement No. 11 $107,764 $0 $4,067,978 Supplement No. 12 $171,062 $0 $4,239,040 TOTAL $4,189,040 $50,000 $4,239,040 If you concur with this Supplemental Agreement Number 12 and agree to the changes as stated above, please sign in the appropriate spaces below and return to this office for final action By HNTB Corporation By City of Tukwila Barton A. Drake, Vice President Approving Authority Signature Date Date DOT Form 140 -063 EF Revised 9/2005 Page 2 of 2 56 Exhibit A Scope of Services Contract 05 -071 Klickitat /Southcenter Parkway Urban Access Improvement Project Supplemental Agreement No. 12 On -Call Engineering Services During Construction December 2010 I•NTB 57 Tukwila Urban Access Improvement Project 05 -071, Supplement No 12 Page i TABLE OF CONTENTS I. INTRODUCTION 1 II. PROJECT SCHEDULE 1 III. WORK TASKS 1 TASK 24 ON -CALL ENGINEERING SERVICES DURING CONSTRUCITON 1 Task 24.1 Project Administration 1 Task 24.2 On -Call Engineering Services During Construction 2 c: \docume- 1 \susan \locals- 1\temp\xpgrpwise \hntb supplement #12 exhibit a, finalized, 12- 1- 10.docx Y NIB Printed 12/02/2010 58 Tukwila Urban Access Improvement Project 05 -071, Supplement No 12 Page 1 1. INTRODUCTION This supplemental agreement includes services related to On -Call Engineering Services During Construction as herein defined and necessary to accomplish work by the Agency. II. PROJECT SCHEDULE The notice -to- proceed date assumed for Services detailed below is January 1, 2011, It is anticipated that all Services shall be complete by December 31, 2011. III. WORK TASKS TASK 24 ON -CALL ENGINEERING SERVICES DURING CONSTRUCTION Task 24A Project Administration Subconsultant Management Consultant shall prepare and execute subconsultant supplemental agreements. Consultant shall provide direction to Subconsultants, including conducting project coordination meetings as required with appropriate task leaders. Budget Management Invoicing Consultant shall actively manage, update, and control budget. Consultant shall complete monthly Job Progress Input reports. Consultant shall produce monthly invoices. Communicate Progress Consultant shall conduct ongoing, proactive, and responsive communications with Agency staff involved in the direction and execution of the Project. Consultant shall produce a monthly progress report to be submitted with the monthly invoices. Quality Management Consultant shall conduct monthly quality assurance review meetings "Project Review Meetings which shall include a review of the project status with the principal -in- charge, project manager, project administrator, and other key staff as required Consultant shall be responsible for checking and coordinating all design revisions and computations, specifications, estimates, and other deliverables identified in this Scope of Services. c:ldocume- 11susan \locals- 1\temp\xpgrpwise \hntb supplement #12 exhibit a, finalized, 12 -1 -10 docx NNTB Printed 12/02/2010 59 Tukwila Urban Access Improvement Project 05 -071, Supplement No 12 Page 2 Task 24.2 On -Call Engineering Services During Construction The work under this task shall consist of performing on -call engineering services during construction as herein defined and necessary to accomplish work by the Agency. Specific items of work that the Agency may require the Consultant to perform include the following: 1. Attend Preconstruction meeting. 2. Conduct shop drawing review. 3. Construction material products equivalency review. 4. Consult with the Agency on plan clarifications and provide revisions when requested by Agency. 5 Design and provide PE stamped change order plan sheets, when needed. 6. Provide design concurrence on change orders provided by the Agency. This would not be a "verbal approval it would simply reflect that the Consultant has reviewed the change and acknowledges that it is consistent with the original design parameters or intent. 7. Attend construction meetings and field reviews when requested by the Agency to assist with solutions to problems. 8. Support the Agency in preparation for Disputes Review Board meetings, as needed. 9. Support the Agency in CPM review and updates, as needed. 10 Support the Agency in public outreach, as needed. 11. Other services, as needed, to support the Agency with construction of Project. The level of effort for On -Call Engineering Services During Construction is limited to the amount of labor and expenses indicated in Exhibit B. Additional services beyond the level of effort indicated in Exhibit C shall be considered Extra Work requiring a supplemental agreement. Assumptions: Agency will determine which submittals are to be reviewed by Consultant. Agency will make every effort to respond to each submittal before seeking Consultant support. Agency will receive and distribute submittals to Consultant in electronic or hardcopy format for review and response. Consultant will respond to RFI submittals no later than five (5) working days after receipt by Consultant. Consultant will respond to Shop Drawing submittals no later than twenty (20) working days after receipt by the Consultant. Consultant shall not be responsible for (1) construction means, methods, techniques, sequences, procedures, or safety precautions and programs in connection with the Contractor's construction activity; (2) the failure of any contractor, subcontractor, vendor, or other Project participant, not under contract to Consultant, to fulfill contractual responsibilities to Agency or to comply with federal, state, or local laws, regulations, and codes; or (3) procuring perrnits, certificates, and licenses required for any construction unless such procurement responsibilities are specifically assigned to Consultant in the Scope of Services. Consultant will not be responsible for maintaining a submittal tracking list. Deliverables: Electronic responses to submittals (electronic .pdf file format) c:\docume- 1 \susan \locals -1 \temp \xpgrpwise\hntb supplement #12 exhibit a, finalized, 12- 1- 10.docx NTB Printed 12/02/2010 60 Tukwila Urban Access Improvement Project 05 -071, Supplement No 12 Page 3 Reimbursement for Premium Overtime If the Agency deems it in its interest for the Consultant's non exempt staff to perform work on an overtime basis, it may authorize such action in writing to the Consultant. The premium portion of the overtime hours shall not be burdened with overhead and profit, and shall be shown separately on the invoices Meetin' Notice Requirements The Consultant shall attend various Project related meetings for this task, such as coordination and progress meetings. For these meetings, a minimum of four (4) hours advance notice of such meetings shall be required to be given to the Consultant by the Agency. The Consultant may be requested to attend construction meetings and field reviews as needed for the project. For construction and field reviews, the Consultant would be expected to be on site within four (4) hours. c:\docume 11susan \locals- 1\temp1xpgrpwiselhntb supplement #12 exhibit a, finalized, 12 -1 -10 docx MNTB Printed 12/02/2010 61 62 EXHIBIT B HNTB Corporation Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway Supplement No. 12, On -Call Engineering Services During Construction LABOR COSTS All Direct Overhead Profit Inclusive Staff Classification Hours Salary 148.24 30% Rate Total Cost Principal 20 $95 04 140 89 28 51 264 44 5,288 79 Project Manager 170 $77 52 114 92 23.26 215 69 36,667 58 Sr Structural Engineer 16 $65 68 97 36 19 70 182.75 2,923 97 Sr. Architectural Manager 14 $62.80 93.09 18 84 174 73 2,446.29 Senior Project Engineer 113 $58 42 86 61 17.53 162.56 18,369 16 Project Engineer /Structural Engineer 273 $47 13 69 87 $14 14 131 14 35,801.24 Design Engineer/Traffic Engineer 90 $34 80 51 59 10 44 96.83 8,714 48 Landscape Architect 56 $37.28 55.26 11 18 103 73 5,808 76 Jr Engineer /Jr Landscape Architect 18 $25 36 37 59 7 61 70 56 1,270 11 Sr. CAD Technician 54 $40 32 59 77 12 10 112.19 6,058 06 CAD Technician 55 $34.88 51 71 10 46 97 05 5,337 76 Sr Project Administrator 115 $40 88 60 60 12.26 113 74 13,080 62 Sr. Administrative Assistant 30 $24 16 35 81 7.25 67.22 2,016 68 TOTAL LABOR COSTS 1024 143,783 *Audited 2009 FAR Design Office Overhead Rate REIMBURSEABLE COSTS Local Travel (Mileage /Parking) 600 00 Reproduction. 500 00 Courier /Express Mail 500 00 Other 250 00 TOTAL REIMBURSEABLE COSTS 1,850 SUBCONSULTANT COSTS HDR Engineering, Inc. (Roadway Design) 16,650 J PACE Engineers, Inc. (Utility Coordination) 8,779 TOTAL FEE 171,062 05 -071, Supplement No 12 HNTB Corporation J \41113 \L Redbook\ Contract \Phase_2 \HNTB\ Supplement _12 \Supp_12_Fee_Est_vl.xlsx Page 1 of 2 63 HNTB Corporation Labor Hours Estimate Tukwila Urban Center Access Project: KlickitaVSouthcenter Parkway Supplement No. 12, On-Call Engineering Services During Construction I Staff Cassifications 1 Proj. Design Sr Sr Sr Eng./ Eng./ Jr Sr Sr Sr Proj. Struct. Arch. Proj. Struct. Traffic Landscp Landscp CAD CAD Proj. Admin. Principal Mgr Eng. Mgr Eng, Eng. Eng. Arch. Arch. Tech. Tech. Admin. Assist TOTAL 2410n -Call Serviced DurifiO'ConStrirdtion,:"-:',: 170,1: 1. :2731''P' '.9(ym '''E', 18:1 54'; i" g',55:1 z. I lAttend Preconstruction Meeting 1 4 I 4 I 4 I 4 I 4 1 1 I I I 1 20 I IShop Drawing Reviews 1 1 1 4 1 8 1 12 1 77 1 I 8 1 27 1 1 1 136 I Structural (49 Drawings p 2 hrs/drwg) 1 I I 4 I I 77 I 19 1 1 -1 100 1 Landscape Architecture (4 Reviews) I -1 I 8 I 1 8 I 4 I -1 -1 20 1 Traffic (3 Reviews) I -I 12 1 -I -1 41 I -I 161 Plan Clarifications Revisions 1 1 8 I 2 19 1 42 1 50 32 16 1 30 8 1 1 i 207 I Structural (12 months n 6 hrs/mon(h) 8 1 14 42 1 8 1 1 72 1 Civil (20 RFIs) 1 I 5 -1 50 30 -1 1 85 Landscape Architecture (6 RFIs) i -1 2 1 32 16 I -1 50 I Design Provide Stamped Change Orders 1 1 30 30 1 20 4 2 24 20 I 1 130 Structural (10 months e 6 hrs/month) -1 10 30 1 .20 I 60 Civil (5 Change Orders) -1 4 -1 20 16 -1 1 40 Landscape Architecture (2 Change Orders) I 4 2 1 I 6 Traffic (1 Change Order) 16 8 -1 24 Design Concurrence on Change Orders 20 1 60 I 4 1 I 1 1 84 Structural (10 months e 6 hrs/month) 1 60 1 1 -1 -1 -1 60 Civi/ (5 Change Or ders) 1 20 1 1 1 1 1 i 20 Landscape Architecture (2 Change Orders) I I -1 4 1 -1 I -1 4 1 Construction Meetings Field Reviews 1 1 1 I 26 1 60 I 20 1 8 I I 1 1 116 I 1 Structural (10 months (01 6 hrs/month) -1 -1 I I I 60 I I I -1 I -1 -1 60 1 I CM/ (8 Mtgs/Field Reviews) I I I -1 28 j -1 20 1 I I -1 -1 -1 48 1 1 Landscape Architecture (4 Mtgs/Field Reviews) i -1 -1 -1 -1 I 1 8 I I 1 -1 8 1 ISupPort for ORB Meetings 1 2 1 1 1 1 1 1 1 1 1 1 2 I ICPM Review Updates I 2 I 1 1 1 1 1 1 1 1 1 2 1 IPublic Outreach 1 1 2 1 1 1 1 1 1 I 1 1 1 1 2 1 1Proiect Mgmt./Administration 20 I 160 1 115 30 1 325 I 1 Total Hours by Classificationl 20 1 170 1 16 1 14 1 1131 273 1 90 1 56 1 18 54 1 55 1 115 1 30 1 1,024 I *Level Assumptions are noted in HNTB Corporation 05-071, Supplement No. 12 Page 2 of 2 64 HDR Engineering, Inc. Sub Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway Supplement No. 12, On -Call Engineering Services During Construction LABOR COSTS Staff Classification Hours Hourly Rate Total Cost Principal /QC 4 $194 91 $780 Project Manager /Lead Designer 46 $129 68 $5,965 Sr. Civil Engineer 49 $119 00 $5,831 Project Controller 32 $107 93 $3,454 J Total Hours 131 TOTAL LABOR COSTS $16,0301 REIMBURSEABLE COSTS Local Travel (Mileage /Parking) $120 Reproduction' $500 Courier /Express Mail. $0 Other $0 TOTAL REIMBURSEABLE COSTS $620 1 TOTAL FEE $16,650! HDR Engineering, Inc 05 -071, Supplement No 12 Page 1 of 2 65 HDR Engineering, Inc. Labor Hours Estimate Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway Supplement No. 12, On-Call Engineering Services During Construction Staff Cassifications Principal/ PM/Lead Sr Civil Project QC Designer Engineer Controller TOTAL 24 On 1::: ''..:N ',.;',40:' 49 '=','..131 Attend Preconstruction Meeting 4 4 I Shop Drawing Reviews 8 16 24 1 Plan Clarifications Revisions 6 9 15 Design Provide Stamped Change Orders 4 8 12 Design Concurrence on Change Orders 4 8 12 1 Construction Meetings Field Reviews 4 8 12 Support for DRB Meetings CPM Review Updates Public Outreach Other Miscellaneous Support Project Mgmt./Administration 4 16 32 52 Total Hours by Classification 4 46 49 32 131 HDR Engineering, Inc. 05-071, Supplement No. 12 Page 2 of 2 66 PACE Engineers, Inc. Sub Consultant Fee Determination Summary Sheet (Negotiated Hourly Rates) Tukwila Urban Center Access Project: Klickitat/Southcenter Parkway Supplement No. 12, On -Call Engineering Services During Construction LABOR COSTS Staff Classification Hours Hourly Rate Total Cost Principal Engineer 1 $185 40 $185 Sr Project Manager 56 $149 35 $8,364 Civil Engineer 0 $108 15 $0 CAD 0 $10815 $0 Administration 0 $87 55 $0 Total Hours 57 TOTAL LABOR COSTS $8,5491 REIMBURSEABLE COSTS Local Travel (Mileage /Parking) $30 Reproduction. (Included) Courier /Express Mail $200 Other $0 TOTAL REIMBURSEABLE COSTS $230 TOTAL FEE $8,7791 PACE Engineers, Inc 05 -071, Supplement No 12 Page 1 of 2 67 PACE Engineers, Inc. Labor Hours Estimate Tukwila Urban Center Access P ject: Klickitat/Southcenter Parkway Supplement No. 12, On-Call Engineering Services During Construction Staff Cassifications Principal Sr Project Civil Engineers Manager Engineer CAD Administration TOTAL 'Attend PraoonahucUnnMeeting 4 4 Shop Drawing Reviews 16 16 i Plan C|orifi 8 8 Design Provide Stamped Change Orders Design Concurrence on Change Orders Construction Meetings Field Reviews 12 12 Support for DRB Meetings U CPM Review Updates U Public Outreach 1 U Other [Niuce|kanaouaSuppod 1 1 16 17 U Total Hours by Classification 1 1 56 _k 57 PACE Engineers, Inc. 05-071, Supplement No 12 Page 2of2 68 4 s y City of Tukwila YP Transportation Committee 90 TRANSPORTATION COMMITTEE Meeting Minutes December 6, 2010 5 :00 p.m. Conference Room 1 PRESENT Councilmembers: Verna Seal, Committee Chair Chair; Joan Hernandez and De'Sean Quinn Staff: Bob Giberson, Frank Iriarte, Robin Tischmack, Gail Labanara, Peter Lau, Steve Lancaster and Kimberly Matej CALL TO ORDER: The meeting was called to order at 5:00 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Tukwila Urban Center Access (Klickitat) Project: Construction Management Staff is seeking Council approval to enter into a construction management contract with CH2M Hill, Inc. in the amount of $2,024,137.02 for the Tukwila Urban Center (TUC) Access Project. CH2M Hill was chosen from an original list of 11 firms, and final list of four. City staff will provide the lead on construction management for the Klickitat project, and CH2M Hill will assist with that management as well as provide the following: Full -time field engineering Inspection and documentation compliance support a On -call specialty support staff The construction management budget is calculated at approximately 20% of the construction contract plus construction contract contingency. Construction management will also include services provided by HNTB, WSDOT and City staff. Due to limited Council meetings during the month of December, staff is requesting this item move forward to the December 13 COW for discussion and special meeting the same evening. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. B. Tukwila Urban Center Access (Klickitat). Supplement Agreement No. 12 with HNTB Staff is seeking Council approval for Supplement No. 12 with HNTB in the amount of $171,062. This supplement will provide on -call engineering services during the project's construction phase. This supplemental agreement will allow the City to retain HNTB as the design engineer during project construction to secure design reassurance (i.e.: clarification, verification, shop drawings). Due to limited Council meetings during the month of December, staff is requesting this item move forward to the December 13 COW for discussion and special meeting the same evening. UNANIMOUS APPROVAL. FORWARD TO DECEMBER 13 COW FOR DISCUSSION AND SPECIAL MEETING IMMEDIATELY FOLLOWING FOR APPROVAL AS APPROPRIATE. III. MISCELLANEOUS Meeting adjourned at 5:19 p.m. Next meeting: Pending per 2011 Committee Calendar Committee Chair Approval MinksppgAM. Reviewed by GL. 69 70