The URL can be used to link to this page

Home My WebLink About2010-12-13 Committee of the Whole Minutes d. .1.11lA 11, o y v 1 Tukwila City Council Committee of the Whole Meeting a 1 City Hall Council Chambers December 13, 2010 7:00 P.M. 2 906 MINUTES COMMITTEE OF THE WHOLE MEETING CALL TO ORDER /PLEDGE OF ALLEGIANCE Council President Robertson called the Tukwila City Council meeting to order at 7 p m. and led the audience in the Pledge of Allegiance. OFFICIALS Present were Dennis Robertson, Council President; Councilmembers Joe Duffie, Joan Hernandez, Allan Ekberg, Verna Seal, Kathy Hougardy, and De'Sean Quinn CITY OFFICIALS Steve Lancaster, City Administrator; Shawn Hunstock, Finance Director; Bob Giberson, Public Works Director; Mary Miotke, Information Technology Director; Eric Dreyer, Police Commander; Derek Speck, Economic Development Administrator; Melissa Hart, Deputy City Clerk CITIZEN COMMENTS Joanne McManus, 5610 South 133 Street, explained that she has spoken with several seniors who participate in the Senior Programs at the Tukwila Community Center, and they are very unhappy with the new rate structure that has been established Councilmember Hernandez thanked Ms. McManus for providing the Council with the information from the participating seniors. Councilmember Ekberg explained that he recently reviewed the new Parks and Recreation brochure, and noticed the new fee structure that the Council previously reviewed. In his view, the Council will receive more comments due to the recent increase in fees at the Tukwila Community Center. SPECIAL ISSUES a. A contract with CH2M Hill for construction management support for the Tukwila Urban Center Access (Klickitat) project in the amount of $2,024,137.02. Councilmember Seal indicated this item was discussed at the Transportation Committee meeting on December 6, 2010. The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained a request for construction management proposals was advertised, with eleven proposals submitted and four firms interviewed. CH2M Hill rated the highest with the most qualified team to deal with the complex construction issues for the Tukwila Urban Center Access (Klickitat) Project. The CH2M Hill contract will supplement in -house construction management capabilities The Council asked clarifying questions of staff on this topic. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. Tukwila City Council Committee of the Whole Minutes December 13, 2010 Page 2 of 4 b. Supplemental agreement No. 12 with HNTB for construction engineering support for the Tukwila Urban Center Access (Klickitat) project in the amount of $171,062.00. Councilmember Seal indicated this item was discussed at the Transportation Committee meeting on December 6, 2010 The committee members were unanimous in recommending approval. Bob Giberson, Public Works Director, explained the base contract with HNTB was for design services for the Tukwila Urban Center Access (Klickitat) Project. Supplement No. 12 for construction management services has been negotiated with HNTB in the amount of $171,062.00. The scope of work includes construction management support for the field team of City personnel and CH2M Hill COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. c. Integra Telecom agreements for 2011 -2012 phone services in an amount not to exceed $125,000.00. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on December 7, 2010. The committee members were unanimous in recommending approval. Mary Miotke, Information Technology Director, explained that currently the City has several vendors that provide telephone services within the City. With the implementation of the City's new Voice over Internet Protocol (VoIP) system, new phone services are necessary to replace and upgrade the existing telephone services throughout the City The benefits include reducing monthly costs, integrating services into one source for ease of maintenance and accountability, and allowing the City to have a known 24 -month fixed cost for budgeting purposes. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. d. A contract with Kirshenbaum and Goss for 2011 -2012 public defender services in the amount of $10,315.80 per month, plus per rate cases. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on December 7, 2010. The committee members were unanimous in recommending approval. The current and proposed contracts for public defender services are provided at a flat monthly rate of $10,315.80 per month for a caseload of 120 cases. When the caseload exceeds 120 cases, a per -case rate of $85.00 per case is applied The proposed agreement covers public defender services for indigent criminal defendants who qualify for appointed counsel. The existing agreement expires on December 31, 2010. The new 2 -year agreement was negotiated with existing 2010 rates (no cost increase). COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. e. A contract with Kirshenbaum and Goss for 2011 -2012 video defense services in the amount of $1,800.00 per month. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on December 7, 2010 The committee members were unanimous in recommending approval. The current and proposed contracts for video public defender services are provided at a flat monthly rate of $1,800 00 per month. The proposed agreement covers video public defender services for indigent criminal defendants who qualify for appointed counsel. The existing agreement expires December 31, 2010. The new 2 year agreement was negotiated with existing 2010 rates (no cost increase). COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. Tukwila City Council Committee of the Whole Minutes December 13, 2010 Page 3 of 4 f. A contract with Ball Janik for 2011 -2012 lobbying services in the amount of $5,833.00 per month. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on December 7, 2010. The committee members were unanimous in recommending approval. The current agreement for federal representation for the City of Tukwila provided by Ball Janik LLP expires December 31, 2010. The proposed contract is provided at a flat monthly rate of $5,833 per month, inclusive of expenses, which equates to a 39% reduction from the current rate of $9,568 per month plus expenses. COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. g. An Interlocal Agreement with the Yakima County Department of Corrections for 2011 inmate housing. Councilmember Quinn indicated this item was discussed at the Finance and Safety Committee meeting on December 7, 2010. The committee members were unanimous in recommending approval. Eric Dreyer, Police Commander, explained that the current contract with the Yakima Department of Corrections is set to expire on December 31, 2010. An extension of the contract with Yakima County is needed to sustain inmate housing requirements until the new South Corrections Entity (SCORE) is constructed Commander Dreyer clarified that this agreement should be considered a stopgap contract, and the Police Department will explore other inmate housing options until the SCORE facility is fully functioning. The Councilmembers exchanged comments and asked clarifying questions of staff on the above topic COUNCIL CONSENSUS EXISTED TO FORWARD THIS ITEM TO THE SPECIAL MEETING THIS EVENING. REPORTS a. Mayor Mayor Haggerton was not present. b. City Council Councilmember Hernandez attended the Government Affairs holiday luncheon on December 7, 2010 On December 10, 2010, she attended the Southwest King County Chamber of Commerce meeting, and later that afternoon, the Heritage and Cultural Center open house She also explained that the Tukwila Historical Society will hold their next meeting on December 16, 2010 at the Helen Nelsen house Councilmember Ekberg hosted the Council Coffee Chat on December 11, 2010. Councilmember Hougardy attended the Government Affairs holiday luncheon on December 7, 2010, and the Heritage and Cultural Center open house on December 10, 2010. c. Staff Steve Lancaster, City Administrator, explained that NOAA predicted extremely high rain accumulations on December 11 and 12, 2010 and due to the record rainfall, the Green River peaked on the afternoon of December 13, 2010 at 9,500 cubic feet per second (CFS) at the Auburn gauge The most significant weather related incident in Tukwila was minor flooding that was isolated at the intersection of Southcenter Boulevard and 51 Avenue South. The Southcenter Boulevard exit off Interstate 5 was closed for a period of time during the flooding on December 12, 2010. The City crews were patrolling the City looking for flooding during the weather event. Tukwila City Council Committee of the Whole Minutes December 13, 2010 Page 4 of 4 He also explained that he has had some questions about the Tukwila Pool from some residents. He clarified that the Tukwila Pool is funded for the budget year 2011, with the current lease expiring on September 17, 2011, and the City is currently working on new funding sources beyond 2011. Councilmember Hougardy asked if the Doppler system was how the City received the rainfall predictions Bob Giberson, Public Works Director, explained that the National Oceanic and Atmospheric Administration's (NOAA) temporary Atmospheric River Observatory stations were installed last year, and he did not have any information about whether these stations were still active. The Council requested more information from staff on the NOAA temporary Atmospheric River Observatory stations. d. City Attorney The City Attorney's presence is not required at Committee of the Whole meetings. e. Intergovernmental The Council Analyst was not present. MISCELLANEOUS Councilmember Duffie thanked Councilmembers Hernandez and Seal for participating in the Community Affairs and Parks Committee meetings this year. Councilmember Hernandez thanked Council President Robertson for serving as Council President during this year. Council President Robertson thanked the Mayor and the City Council for the great work that was completed this year. ADJOURNMENT 7:53 p.m. COUNCIL PRESIDENT ROBERTSON DECLARED THE COMMITTEE OF THE WHOLE MEETING ADJOURNED TO C NVENE A SPECIAL MEETING. /ivti►..... t Tennis Robertson, Council President Wh Melissa Hart, Deputy City Clerk