HomeMy WebLinkAbout2010-12-06 Regular Minutes 4 .1.1 ILA 1,
o 4 Tukwila City Council Regular Meeting
off -9 City Hall Council Chambers December 6, 2010— 7:00 P.M.
90 MINUTES
REGULAR MEETING
CALL TO ORDER/PLEDGE OF ALLEGIANCE /ROLL CALL
Mayor Haggerton called the Regular Meeting of the Tukwila City Council to order at 7 01 p.m. and led the
audience in the Pledge of Allegiance
ROLL CALL
Christy O'Flaherty, City Clerk, called the roll of the Council Present were Councilmembers Joe Duffie,
Joan Hernandez, Dennis Robertson, Allan Ekberg, Verna Seal, Kathy Hougardy, and De'Sean Quinn.
CITY OFFICIALS
Jim Haggerton, Mayor; Steve Lancaster, City Administrator; Sara Springer, Assistant City Attorney;
Shawn Hunstock, Finance Director; Peggy McCarthy, Deputy Finance Director; Bob Giberson, Public
Works Director; Gail Labanara, Public Works Analyst; Jack Pace, Community Development Director; Rick
Still, Parks and Recreation Director; Stephanie Brown, Human Resources Director; Nick Olivas, Fire
Chief; David Haynes, Police Chief; Don Lincoln, Assistant Police Chief; Kimberly Walden, Municipal Court
Judge; Mary Miotke, IT Director; Kimberly Matej, Council Analyst; Christy O'Flaherty, City Clerk.
SPECIAL PRESENTATIONS
a. Introduction and swearing in of Bill Devlin, Police Sergeant
David Haynes, Police Chief, introduced Bill Devlin who has been promoted to the position of Sergeant in
the Police Department. Sergeant Devlin received a Bachelor's Degree from the University of Hawaii He
worked in law enforcement in Hawaii for 3 years and has been working in the Tukwila Police Department
for 11 years
Mayor Haggerton administered the Oath of Office to Sergeant Devlin, and his mother pinned on his
badge
The Mayor and City Councilmembers congratulated Sergeant Devlin on his promotion
b. Selection of winner for promotion of online utility bill payments
Peggy McCarthy, Deputy Finance Director, explained the Finance Department has been promoting the
payment of utility bills online Those people who paid online were entered into a contest, with the winner
being given a $100 credit toward a future utility bill Online usage increased 61% during the promotional
event.
Council President Robertson came forward and drew a name from the list of contest participants
The contest winner is Supaluk Rittikaidachar, who will be contacted regarding winning the contest and
receiving the credit.
CITIZEN COMMENTS
There were no citizen comments
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 2 of 8
CONSENT AGENDA
a Approval of Minutes: 11/8/10 (Special), 11/15/10 (Regular)
b. Approval of Vouchers #356177- 356257 and #101107 in the amount of $365,430.89
MOVED BY DUFFIE, SECONDED BY HOUGARDY THAT THE CONSENT AGENDA BE APPROVED
AS SUBMITTED. MOTION CARRIED 7 -0.
PUBLIC HEARINGS
a. An ordinance adopting the Development Agreement between the City of Tukwila and WEA
Southcenter LLC regarding traffic impact fees for the development and redevelopment of
Southcenter Mall.
7:12 p.m. Mayor Haggerton opened the public hearing and asked for a staff report.
Bob Giberson, Public Works Director, provided an overview of this issue The proposed development
agreement determines the methodology and process for calculating traffic impact fees for future
expansion or renovation of the Westfield Southcenter Mall. It treats the mall as one site and sets a trip
ceiling for the maximum number of trips for the site and allows a trip bank to be created. It also provides
a mechanism for using banked trips and sets forth triggers when traffic impact fees are owed to the City
Mayor Haggerton called for public comments.
Brent Carson, GordonDerr Law Offices, spoke in favor of the development agreement, indicating it is a
fair agreement and provides greater certainty for Westfield Southcenter He encouraged the Council to
approve the agreement.
7:15 p.m. Mayor Haggerton closed the public hearing.
b. Budget Legislation: <continued from 11/22/10 Council meeting>
Mayor Haggerton announced that the public hearing on this item was opened at the November 22, 2010
Committee of the Whole meeting Due to inclement weather it was continued to tonight's meeting
7:16 p.m. Mayor Haggerton reconvened the public hearing and asked for a staff report.
1. An ordinance adopting the annual budget for the 2011 -2012 biennium.
Steve Lancaster, City Administrator, utilized a Powerpoint presentation to provide an overview of the
issue. The proposed preliminary budget for 2011 -2012 and draft 2011 -2016 Capital Improvement
Program (CIP) were presented to the Council on October 4, 2010. Since that time, there have been a
number of meetings to discuss items within the budget and CIP, as well as detailed review by all Council
Committees during the month of October. Council also held a special budget workshop on October 19,
2010
The proposed budget reflects the adjustments presented to Council as part of the City's "three- legged
stool" approach to dealing with the current financial crisis as follows
Increased revenue $3.0 million
Program reductions $3.4 million
Lower cost of compensation $1.6 million
The preliminary budget before the Council this evening reflects a total savings based on the elements of
the "three legged stool" in the amount of $8,028,088 and puts the City on a sustainable path
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 3 of 8
2. A resolution adopting the 2011 -2016 Financial Planning Model and the Capital Improvement
Program.
Shawn Hunstock, Finance Director, provided information regarding the 2011 -2016 Financial Planning
Model and the CIP. The Council had requested that Attachment A include the actual activity from 2008
and 2009 and the estimated projections and budget from 2010. That information has been included as
well as updates to specific CIP pages.
3. An ordinance amending Ordinance #2221, which adopted the budget for the 2009- 2010
biennium.
Mr Hunstock indicated that when the 2009 -2010 budget was adopted in December 2008, some items
were not anticipated at that time. A budget amendment must be done prior to the end of the biennium to
appropriate money for these unforeseen items.
Council President Robertson asked clarifying questions of staff on the budget legislation.
Christy O'Flaherty, City Clerk, referenced into the record a 3 -page email from Judy Mellinger dated
11/30/10 with a subject line of "new budget" that was provided to the Council prior to the public hearing.
Mayor Haggerton called for public comments.
There were no public comments.
Mayor Haggerton expressed gratitude toward the Council for the professional manner in which the budget
issues have been addressed during this current economic downturn The past 2 years have presented
great challenges due to the decline in revenue particularly in sales tax revenue This decrease in
revenue has made it impossible to continue services and programs that people in Tukwila are used to
receiving. These are unprecedented times, not only for Tukwila, but for the entire region and the State of
Washington It remains to be seen whether the economy will ever return to former levels or when this
situation will improve. The Council has responded to the challenges, recognizing that Tukwila has had to
change the way business is conducted. We will provide essential services in a more efficient and cost
effective manner than in the past.
Additionally, City employees were called upon to offer suggestions and ideas regarding the budget crisis
Mayor Haggerton thanked the International Association of Firefighters (IAFF) for volunteering to forego
cost of living increases for 2011 to save the jobs of three employees scheduled for layoff
The Mayor specifically thanked Council President Robertson, Steve Lancaster, City Administrator, and
Shawn Hunstock, Finance Director, for the work done in seeking remedies due to the budget shortfall
These efforts have resulted in a balanced budget for 2011 -2012.
Mayor Haggerton called once more for public comments.
There were no public comments
7:44 p.m. Mayor Haggerton closed the public hearing.
UNFINISHED BUSINESS
a. An ordinance adopting the Development Agreement between the City of Tukwila and WEA
Southcenter LLC regarding traffic impact fees for the development and redevelopment of
Southcenter Mall.
MOVED BY SEAL, SECONDED BY HOUGARDY THAT THE PROPOSED ORDINANCE BE READ BY
TITLE ONLY. MOTION CARRIED 7 -0.
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 4 of 8
Christy O'Flaherty, City Clerk, read the proposed ordinance by title only.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
ADOPTING THE DEVELOPMENT AGREEMENT BETWEEN THE CITY OF TUKWILA AND
WEA SOUTHCENTER LLC REGARDING TRAFFIC IMPACT FEES FOR THE DEVELOPMENT
AND REDEVELOPMENT OF WESTFIELD SOUTHCENTER MALL; PROVIDING FOR
SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE.
MOVED BY HERNANDEZ, SECONDED BY SEAL THAT THE PROPOSED ORDINANCE BE
ADOPTED AS READ. MOTION CARRIED 7 -0 TO ADOPT ORDINANCE NUMBER 2318.
b. Budget Legislation:
1. An ordinance adopting the annual budget for the 2011 -2012 biennium.
MOVED BY QUINN, SECONDED BY SEAL THAT THE PROPOSED ORDINANCE BE READ BY TITLE
ONLY. MOTION CARRIED 7 -0.
Christy O'Flaherty, City Clerk, read the proposed ordinance by title only.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
ADOPTING THE ANNUAL BUDGET OF THE CITY OF TUKWILA FOR THE 2011 -2012
BIENNIUM; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
MOVED BY QUINN, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE ADOPTED AS
READ.*
Council President Robertson pointed out that the budget presentation materials show a continuing
decrease over time in the fund balance. Additional work will need to be done by future elected officials to
ensure the balance does not go negative.
*MOTION CARRIED 7 -0 TO ADOPT ORDINANCE NUMBER 2319.
2. A resolution adopting the 2011 -2016 Financial Planning Model and the Capital Improvement
Program.
MOVED BY QUINN, SECONDED BY SEAL THAT THE PROPOSED RESOLUTION BE READ BY
TITLE ONLY. MOTION CARRIED 7 -0.
Christy O'Flaherty, City Clerk, read the proposed resolution by title only.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
ADOPTING THE 2011 -2016 FINANCIAL PLANNING MODEL AND THE CAPITAL IMPROVEMENT
PROGRAM FOR GENERAL GOVERNMENT AND THE CITY'S ENTERPRISE FUNDS
MOVED BY QUINN, SECONDED BY DUFFIE THAT THE PROPOSED RESOLUTION BE ADOPTED
AS READ. MOTION CARRIED 7 -0 TO ADOPT RESOLUTION NUMBER 1730.
3. An ordinance amending Ordinance #2221, which adopted the budget for the 2009- 2010
biennium.
MOVED BY QUINN, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE READ BY
TITLE ONLY. MOTION CARRIED 7 -0.
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 5 of 8
Christy O'Flaherty, City Clerk, read the proposed ordinance by title only
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
AMENDING ORDINANCE NO. 2221, WHICH ADOPTED THE CITY OF TUKWILA'S FIRST
BIENNIAL BUDGET FOR THE 2009 -2010 BIENNIUM, TO ADOPT AN AMENDED BIENNIAL
BUDGET; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE
MOVED BY QUINN, SECONDED BY DUFFIE THAT THE PROPOSED ORDINANCE BE ADOPTED AS
READ. MOTION CARRIED 7 -0 TO ADOPT ORDINANCE NUMBER 2320.
c. Authorize the Mayor to sign Supplemental Agreement #11 to Contract 05 -071 with HNTB for
design work for the Tukwila Urban Center Access (Klickitat) project in the amount of $107,764.00.
MOVED BY SEAL, SECONDED BY HERNANDEZ TO AUTHORIZE THE MAYOR TO SIGN
SUPPLEMENTAL AGREEMENT #11 TO CONTRACT 05 -071 WITH HNTB FOR DESIGN WORK FOR
THE TUKWILA URBAN CENTER ACCESS (KLICKITAT) PROJECT IN THE AMOUNT OF
$107,764.00. MOTION CARRIED 7 -0.
d. Authorize the Mayor to sign a contract with Western Systems of Everett, Washington for three
ITS traffic signal control cabinets for the Tukwila Urban Center Access (Klickitat) project in the
amount of $64,326.87.
MOVED BY SEAL, SECONDED BY DUFFIE TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT
WITH WESTERN SYSTEMS OF EVERETT, WASHINGTON FOR THREE ITS TRAFFIC SIGNAL
CONTROL CABINETS FOR THE TUKWILA URBAN CENTER ACCESS (KLICKITAT) PROJECT IN
THE AMOUNT OF $64,326.87. MOTION CARRIED 7 -0.
e. Authorize the Mayor to sign a contract with Western Systems of Everett, Washington for four
ITS traffic signal control cabinets for the Southcenter Parkway Extension project in the amount of
$85,769.16.
MOVED BY SEAL, SECONDED BY QUINN TO AUTHORIZE THE MAYOR TO SIGN A CONTRACT
WITH WESTERN SYSTEMS OF EVERETT, WASHINGTON FOR FOUR ITS TRAFFIC SIGNAL
CONTROL CABINETS FOR THE SOUTHCENTER PARKWAY EXTENSION PROJECT IN THE
AMOUNT OF $85,769.16. MOTION CARRIED 7 -0.
f. Authorize the Mayor to sign a contract with Kenyon Disend PLLC for legal services for 2011-
2012 in the amount of $35,500.00 per month plus expenses.
MOVED BY QUINN, SECONDED BY HOUGARDY TO AUTHORIZE THE MAYOR TO SIGN A
CONTRACT WITH KENYON DISEND PLLC FOR LEGAL SERVICES FOR 2011 -2012 IN THE
AMOUNT OF $35,500.00 PER MONTH PLUS EXPENSES.*
Council President Robertson referenced the costs associated with special services items that are worked
on by the City Attorney's Office. Oftentimes those items come forward based on decisions by the
Council. He suggested this item be a topic for discussion at the next Council Retreat.
Councilmember Quinn indicated this issue was also discussed at the last Finance and Safety Committee
meeting. He conveyed it would be helpful to get an outline from City Administration regarding upcoming
special legal issues.
*MOTION CARRIED 7 -0.
Councilmember Duffie thanked Council President Robertson for his leadership in addressing the budget
crisis.
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 6 of 8
NEW BUSINESS
a. Authorize the formation of a Joint Ad -Hoc Committee with representatives from the City of
Tukwila and the Kent Regional Fire Authority to explore opportunities for joint fire service
consolidation.
MOVED BY HERNANDEZ, SECONDED BY HOUGARDY TO AUTHORIZE THE FORMATION OF A
JOINT AD -HOC COMMITTEE WITH REPRESENTATIVES FROM THE CITY OF TUKWILA AND THE
KENT REGIONAL FIRE AUTHORITY TO EXPLORE OPPORTUNITIES FOR JOINT FIRE SERVICE
CONSOLIDATION.'`
Councilmember Hernandez, Chair of the Fire Exploratory Committee, provided an overview of this issue
The Fire Exploratory Committee was formed in June 2010 and is comprised of staff from the Council, Fire
Department, Finance Department, and elected officials.
The City's ongoing financial challenges have created difficulties in providing the level of support to the fire
services desired by the community. Preliminary research shows that creating another form of governance
for fire services, separate from that of a municipal Fire Department, such as a Fire Authority or Fire
District, has the ability to maintain and /or increase current service levels with a dedicated funding source
The Committee met 13 times from July through November to review information, provide status on tasks
and analyze fire service alternatives regarding the following three options
1 Create a new Regional Fire Authority (RFA) with adjacent cities
2 Join the existing Kent Regional Fire Authority
3 Remain a City /Municipal Fire Department
The Fire Exploratory Committee unanimously recommends that the City Council approve and direct the
creation of a formal, joint ad hoc committee with representatives from Tukwila and the Kent Regional Fire
Authority to explore opportunities for fire service consolidation between the two entities.
Councilmember Hernandez emphasized that the Committee's recommendation does not include forming
an RFA with Kent at this time. It recommends that we continue to explore options through the joint ad
hoc committee process with Kent. Ultimately, the decision whether to form an RFA will be made by
voters through passage of a ballot measure
*MOTION CARRIED 7 -0.
b. A resolution updating and clarifying the non represented employees' compensation and
adopting the non represented salary schedule and benefits summary, effective January 1, 2011.
(2011 wage schedule will be frozen at 2010 level)
As part of the balanced strategy to address the City's budget shortfall, City Administration has been
working with the City's labor groups and non represented employees in an effort to reduce the total cost
of employee compensation The non represented employees went through a market study in 2009 which
resulted in a wage increase in 2010 for non management positions, and no increase for management
positions. Due to the current budget shortfall, and the City's desire to reduce the total cost of
compensation, this resolution provides that there will be no cost of living increase for the non represented
employees in 2011. In addition, there will be no changes to the current benefits for non represented
employees.
MOVED BY ROBERTSON, SECONDED BY DUFFIE THAT THE PROPOSED RESOLUTION BE READ
BY TITLE ONLY. MOTION CARRIED 7 -0.
Christy O'Flaherty, City Clerk, read the proposed resolution by title only.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
UPDATING AND CLARIFYING THE NON REPRESENTED EMPLOYEES' COMPENSATION AND
ADOPTING THE NON REPRESENTED SALARY SCHEDULE AND BENEFITS SUMMARY,
EFFECTIVE JANUARY 1, 2011.
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 7 of 8
MOVED BY DUFFIE, SECONDED BY HERNANDEZ THAT THE PROPOSED RESOLUTION BE
ADOPTED AS READ. MOTION CARRIED 7 -0 TO ADOPT RESOLUTION NUMBER 1731.
The Councilmembers expressed that this was a difficult decision made due to very tough economic times
REPORTS
a. Mayor
Mayor Haggerton reported that flags will fly at half staff tomorrow, December 7, 2010, for Pearl Harbor
Remembrance Day. Additionally, the Mayor has been elected Chair for the Valley Communications
group for 2011. The Mayor indicated there was a fire at Baker Commodities this past weekend that is
under investigation.
b. City Council
Councilmember Hernandez attended the November 16, 2010 South County Transportation Board
(SCATbd) meeting. She has been asked to be on the nominating committee for elected officers. Ms
Hernandez suggested that the Transportation Committee be a forum for ongoing communication
regarding issues involving SCATbd. On November 17, 2010 she attended the Highline Forum, where a
comment was made regarding potential impacts due to low flying planes
Steve Lancaster, City Administrator, stated he has a call into the FAA on this matter which involves new
procedures at the King County International Airport. Those planes involved in a "missed approach" will
be flying at 1,500 feet instead of 2,000 feet while they await instructions to "re- approach." It is his
understanding this new process is a safety measure, and more information is forthcoming
Councilmember Hernandez also attended the Equity and Diversity Commission meeting on December 2,
2010 She reported that the Cultural and Heritage Center will be holding their first gala auction on June
26, 2011 at Billy Baroos.
Councilmember Ekberg indicated he has provided information to the Council regarding Committee
assignments for next year. He would also like input for items to be discussed at the Council Retreat,
particularly as it relates to existing policies or possible new or amended policies.
Councilmember Seal attended the LEOFF1 Board Meeting as a Suburban Cities representative on
December 6, 2010. She also reported that the last Transportation Committee meeting for 2010 took
place this evening, and she thanked the Committee members for their hard work this year.
Councilmember Hougardy attended the South County Economic Development Initiative (SCEDI) meeting
on November 30, 2010. Of significant interest to the Committee is the need to pursue revitalization
funding in the legislature.
Councilmember Quinn asked the City Administrator for information relating to an incident that occurred at
Trudy's Tavern this past weekend.
Steve Lancaster, City Administrator, indicated he would look into the situation and provide further
information
c. Staff
There was no report.
d. City Attorney
There was no report.
Tukwila City Council Regular Meeting Minutes
December 6, 2010 Page 8 of 8
e. Intergovernmental
There was no report.
MISCELLANEOUS
Councilmember Duffie expressed appreciation to City staff for their outstanding job during the recent
snowstorm The roads were kept very clear.
Councilmember Hernandez thanked the firefighters for giving up the cost of living increase in 2011
Mayor Haggerton indicated that the recent lunch put on by the Rotary Club for the senior community was
very well attended and many positive comments were received
ADJOURNMENT
8:33 p.m. MOVED BY DUFFIE, SECONDED BY HERNANDEZ THAT THE TUKWILA CITY COUNCIL
MEETING BE ADJOURNED. MOTION CARRIED 7 -0.
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Christ O'Flahert City ierk
APPROVED BY THE CITY COUNCIL: 1/3/2011