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HomeMy WebLinkAboutCOW 2011-01-10 COMPLETE AGENDA PACKET (r34 Tukwila City Council Agenda 4 `fy o COMMITTEE OF THE WHOLE a 90; 2 J Haggerton, Mayor Councilmembers: Joe Duffie Joan Hernandez Steve Lancaster, City Administrator Dennis Robertson Verna Seal Allan Ekberg, Council President Kathy Hougardy De'Sean Quinn Monday, January 10, 2011, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. SPECIAL Review of community efforts regarding domestic violence and children. PRESENTATION David Haynes, Police Chief 3. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 4. SPECIAL a. A resolution waiving the bidding requirements for the purchase and Pg.1 ISSUES installation of the Rain Bird variable frequency 800 gpm golf pump station control panel. b. A resolution establishing Council legislative priorities. Pg.11 c. City Council housekeeping items. Pg.23 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or tukclerk @ci.tukwila.wa.us). This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens, but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the fifth Monday of the month unless prior public notification is given. Regular Meetings: The Mayor, elected by the people to a four -year term, presides at all Regular Council meetings held on the first and third Mondays of each month at 7 PM. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings: Council members are elected for a four -year term. The Council president is elected by the Council members to preside at all Committee of the Whole meetings for a one- year term. Committee of the Whole meetings are held the second and fourth Mondays at 7 PM. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during Citizen Comment. Please limit your comments to five minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action of matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed, the Council may discuss the issue among themselves without further public testimony. Council action may be taken at this time or postponed to another date. COUNCIL AGENDA SYNOPSIS *IALA {y ITEM NO. q Initials 4: ti 1 Meeting Date Prepared by 1 May view Cgguiuil r 5 I 01/10/11 1 RE 1 I 6 1 a `vry^ O 01 I RE I 1 1 1 1 a9.o I 1 1 1 1 4 4. A' ITEM INFORMATION CAS NUMBER.: 11-003 I ORIGINAL AGENDA DATE: JANUARY 10, 2011 AG1 ?Nn,\ ITEMTIT7.E Golf Course Irrigation Pump Station Control Panel Replacement C.\'I'1?c;ORY Discussion Motion Resolution Ordinance 1 1 Bid Award Public Hearing n Other Mtg Dale 01 /10 /11 Mtg Date Mtg Date 01 /18 /11 Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Counc Ma Adm Svcs DCD Finance Fire Legal Pe'R Police PW SPONSOR'S The 20 yr old golf irrigation pump station panel and equipment have reached their life SUMMARY expectancy and are beginning to fail. The City Council is being asked to approve the resolution waiving the bidding requirement and authorizing a sole source purchase from Horizon for the equipment and installation of the Rain Bird Variable Frequency 800GPM Golf Pump Station Control Panel for Foster Golf Links in the amount of $63,283.34. This project is included in the 2011 Capital Improvement Project Budget. R :\'1I WIM BY COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte Utilities Cmte 1 1 Arts Comm. Parks Comm. Planning Comm. DA 1'E: 12/13/10 RECOMMENDATIONS: SPONSOR /ADMIN. Parks and Recreation Department COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EFPI ;ND1'1'URE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $63,283.34 $75,000.00 Fund Source: Cotnrnents: MTG. DATE RECORD OF COUNCIL ACTION 01/10/11 MTG. DATE ATTACHMENTS 01/10/11 Informational Memorandum dated 12/8/10 Resolution in final form Minutes from the Community Affairs and Parks Committee meeting of 12/13/10 1 ri J .811:4 1y Ci ty of Tukwila Rick Still, Parks and Recreation Director Q ei Y a =i9o INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: 4 Rick Still, Parks and Recreation Director R Eaton, Park /Facilities Project Coordinator DATE: December 8, 2010 SUBJECT: Golf Course Irrigation Pump Station Control Panel Replacement ISSUE The Golf Course irrigation pump station control panel and equipment is failing and needs to be replaced. BACKGROUND There are 2 main components of the Golf Irrigation System, a Rain Bird Nimbus II computerized irrigation central control system (purchased in 2005) and a pump station control panel with associated equipment. These 2 systems communicate to provide irrigation for the golf course. The 20 yr old pump station panel and equipment have reached their life expectancy and are beginning to fail. The replacement of this panel and equipment is included in the 2011 Capital Improvement Project Budget. The pump station control panel controls the operation of all the equipment to irrigate the entire course by receiving communication from the Rain Bird Nimbus II computerized irrigation central control system which is communicating with all of the standalone existing irrigation components. As the panel and equipment begin to fail the watering capabilities are lost. With the new equipment, two large 40HP motors /pumps will be replaced with new Variable Frequency Drive (VFD) pumps that ramp up and down slowly which will save energy, prolong the life of the equipment, and reduce sudden water pressure changes in the pipes causing breaks in the irrigation lines which can interfere with golf play. It is anticipated that staff time will be able to be better used focusing on normal operational duties and less time responding to emergency irrigation breaks in the ground. This new system will have precise water flow control for all 67 acres of Foster Golf Links resulting in annual water savings, assist with staff efficiency, generate equipment longevity, and reduce the number of emergency repair issues. ANALYSIS The existing computer is still operating but has lost its communication abilities with the control panel and associated equipment leaving the rest of the panel system vulnerable to a complete failure. The Parks and Recreation Department has been working with Horizon, this region's only Rain Bird Distributor, on the scope of this project and now solidified exactly what panel and equipment is needed and will yield the best long -term payback. A quote was received from Horizon for $63,283.34 for the materials, install, and warranty. In years past, a 3 -5% inflation occurs the first of January. By being proactive with this project and starting the process in 2010, Horizon has agreed to honor 2010 pricing up through January 2011 even though the actual purchasing and work will not happen until 2011. This timeline for the project will help ensure it is completed in the spring of 2011 before the start of the busy golf season. With this commitment to act now, the City can anticipate a savings between $2,000 $3,000. 3 INFORMATIONAL MEMO Page 2 It is necessary to keep all upgrades to the irrigation system components compatible with the rest of the original system to ensure continuity of operations and communication for a seamless retrofit. The Rain Bird Pump Station Control Panel is the only system that will operate and communicate with the Foster Golf Links' current automated irrigation system and Horizon is the only authorized distributor of this panel and equipment in Pacific Northwest Region. The Parks and Recreation Department is requesting authorization to make the sole source purchase for the materials and installation of equipment from Horizon. RECOMMENDATION The Council is being asked to consider this issue at the January 10, 2011 Committee of the Whole meeting and subsequent January 18, 2011 Regular meeting and approve the resolution waiving the bidding requirement and authorizing a sole source purchase from Horizon for the equipment and installation of the Rain Bird Variable Frequency 800GPM Golf Pump Station Control Panel for Foster Golf Links in the amount of $63,283.34. ATTACHMENTS Resolution in draft form Quote from Horizon dated 9/30/10 Price Honoring Commitment in Email Form dated 12/8/10 CIP Page for Golf Course 4 W:12010 InfoMemos\Golf Irrigation Pump Station Control Panel -Sole Source (12- 8- 100.doc DRAFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, WAIVING THE BIDDING REQUIREMENT FOR THE PURCHASE AND INSTALLATION OF THE RAIN BIRD VARIABLE FREQUENCY 800GPM GOLF PUMP STATION CONTROL PANEL. WHEREAS, RCW 39.04.280(1)(a) provides for exemption from competitive bidding requirements when purchases are clearly and legitimately limited to a sole source of supply; and WHEREAS, the City owns and operates Foster Golf Links, and utilizes an automated irrigation system to water the golf course; and WHEREAS, the Rain Bird Pump Station Control Panel is the only system that will operate and communicate with the Foster Golf Links' current automated irrigation system and the only distributor of the Rain Bird Pump Station Control Panel is Horizon Irrigation; and WHEREAS, any panel upgrades should be compatible with the original system to ensure a seamless retrofit with minimal training; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. In accordance with RCW 39.04.280(1)(a), it has been determined that the purchase and installation of the City's Rain Bird Pump Station Control Panel is limited to a sole source. The competitive bidding requirements for the City's purchase of Rain Bird Pump Station Control Panel are hereby waived in order to ensure panel upgrade compatibility with the original system and a seamless retrofit with minimal training. Section 2. The Parks and Recreation Department is authorized to purchase Rain Bird Pump Station control panel through Horizon Irrigation. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Allan Ekberg, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: W: \Word Processing \Resolutions \Pump Station Control Panel sole source resolution.doc RE:mrh 01/04/2011 Page 1 of 1 5 6 H540- RENTON -HDI Q®tat QUOTE 3S000647 Quotation 4:0 955 LIND AVE SW U RENTON, WA 98057 -2302 LOCATION H540 Phone 425- 277 -2525 Fax 425 277 -2929 DATE 09/30/10 PAGE 1 of 1 BILL TO SHIP TO PH04552 GOLF LINKS CITY OF TUKWILA 13900 INTERURBAN SOUTH 6200 SOUTHCENTER BLVD TUKWILA, WA 98168 TUKWILA, WA 98188 Fax 206- 433 -1833 Phone 206 433 -1835 Fax 206 433 -1833 QUOTE DATE EXPIRE DATE REQUIRED DATE REFERENCE NUMBER PAYMENT TERMS 09/30/10 11/15/10 PUMP PANEL QUOTE NET 30 DAYS WRITTEN BY CONTACT SHIP VIA A MARK MAHAN(H510) I CURT CHANDLER PREPAID VENDORS CHOICE FREIGHT TERMS I JOB NUMBER I SALES REP COLLECT (IN /OUTBOUND) FOSTER H540 /MARK MAHAN Pao.::..:....:.... *RBD 1 57793.00 EA 57,793.00 RAIN BIRD PUMP STATION CONTROL ALL LABOR FOR REMOVAL OF 0.00 0.00 EXISTING PANEL REPIPING SKID INSALATION OF NEW PANEL SET 0.00 0.00 UP AND START UP ASSISTANCE INCLUDED AND PROVIDED BY RAIN 0.00 0.00 BIRD CERTIFIED CONTRACTOR GOLF PUMPING SERVICES VENDOR 0.00 0.00 HSO656 MERCHANDISE TOTAL HANDLING MISC CHARGE TAX FREIGHT QUOTE TOTAL 57,793.00 I 0.00 0.00 5,490.34 0 Accepted: By: Date: 7 From: "MAHAN, MARK" <MARK.MAHAN @HORIZONONLINE.COM> To: <reaton @ci.tukwila.wa.us> Date: 12/08/2010 7:57 AM Subject: Rain Bird Pump Panel CC: "Moffitt, Derek MAIL 3668" <DMoffitt@rainbird.com> rainbird.com> Robert, I've spoken with the pump group at Rain Bird and they have agreed to hold pricing for the Foster project until the end of January 2011, but if we don't have a PO before February 1st Rain Bird reserves the right to re -price the equipment. Feel free to contact me should you have any questions, I hope you and your family have a great holiday season, Mark Mahan Business Developement Rep. Horizon Distributors Inc. Mobile 206 396 -1382 mark.mahan@horizononline.com HORIZON The Edge You Need. Irrigation 1 Specialty 1 Landscape 1Power Equipment This email and any files transmitted with it are confidential and intended solely for the use of the individual or entity to whom they are addressed. If you have received this email in error please notify the system manager. This message contains confidential information and is intended only for the individual named. If you are not the named addressee you should not disseminate, distribute or copy this e-mail. 8 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: Foster Golf Links General Improvements Project No. Varies DESCRIPTION: Provide annual improvements to the golf course greens, tees, drainage and irrigation as provided by golf revenues after operation costs and debt service payments are reconciled. JUSTIFICATION: Improvements are part of the plan to improve the playability of the course. STATUS: Capital projects will be limited for 2011 throught 2016. MAINT. IMPACT: Better year round play with improved course conditions, reduced maintenance, and increased safety. COMMENT: Ongoing project, only one year actuals shown in first column. With completion of the new clubhouse, funding provides resources for in -house labor to complete on -going major maintenance projects. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Engineering 10 10 Land (RMI) 0 Construction 51 40 75 25 10 10 10 10 10 241 TOTAL EXPENSES 51 50 x.75 25 10 10 10 10 10 "„251 FUND SOURCES Awarded Grant 0 Proposed Grant Mitigation Actual p Mitigation Expected 0 Golf Revenue 51 50 75 25 10 10 10 10 10 251 TOTAL SOURCES 51 50 75 25 10 10 10 10 10 251 4J) Project Location t a Oki r te_ 1,. N 0 1, Gtr ik j( ^i t 6 5 1409t ON 1 a II m m i} 9 ♦y` s p sr 3 ^I i m ���jj��� p p 97 5 I 7505,1 i S 76 St 11 a I r te ,,:a di rt i 9,5661 \.{�l. =,:4 I steos: 2011 2016 Capital Improvement Program 173 9 J City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes December 13, 2010 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Joe Duffie, Chair; Joan Hernandez and Verna Seal Staff: Jack Pace, Rick Still, Robert Eaton and Stephanie Gardner CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:05 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Sole Source Purchase: Golf Course Irrigation Pump Station Control Panel Replacement Staff is seeking Council approval of a resolution that waives the bidding requirement and authorizes a sole source purchase from Horizon Irrigation for a Rain Baird Pump Station Control Panel for Foster Golf Links in the amount of $63,283.34. The pump station control panel referred to above is the only system that will operate with Foster Golf Links' current irrigation control system. Additionally, the only vendor currently distributing the control panel is Horizon Irrigation. Robert Eaton presented an overview of the system that is being requested for purchase. There are two main components of the Golf Irrigation System, a Rain Bird Nimbus II computerized irrigation central control system and a pump station control panel with associated equipment. These two systems communicate to provide irrigation for the golf course. The 20 -year old pump station control panel and equipment have reached their life expectancy and are beginning to fail. As the panel and equipment begin to fail, watering capabilities are lost. The new equipment will save energy, prolong the life of the equipment, and reduce sudden water pressure changes in the pipes causing breaks in the irrigation lines which can interfere with golf play. Since staff is moving forward with securing Council approval for this item now, Horizon Irrigation will honor 2010 pricing as compared to a 3 -5% cost increase that will take place in January 2011. This purchase will be funded through the Golf Course Enterprise Fund 411. UNANIMOUS APPROVAL. FORWARD TO JANUARY 10 COW FOR DISCUSSION. B. 2010 3 Quarter Reports The Committee reviewed the status of program goals as outlined in the 2010 3 Quarter Report, and asked questions as appropriate. INFORMATION ONLY. M. MISCELLANEOUS Meeting adjourned at 5:17 p.m. Next meeting: Pending Per 2011 Committee Calendar C--- Committee Chair Approval Mu3Tutes by SDG. Reviewed by KAM. 10 COUNCIL AGENDA SYNOPSIS g i ILA.; J q Initials ITEM IVO. e p fd r 1 Meeting Date 1 Prepared by 1 M or eview C x nci1 review tV t_; y 9 01/10/11 I KAM 1 I N1--. tt l Q o 01/18/11 I KAM .Z 901W 1 i--/-, B ITEM INFORMATION CAS NUMBER: 11-004 I ORIGINAL AGENDA DATE: JANUARY 10, 2011 AGENDA ITEM TITLE Draft Resolution for Council's 2011 State Legislative Priorities CA'IEGORY Discussion Motion M Resolution Ordinance Bid Award h Public Hearing Other Mtg Date 01/11/10 Mtg Date Mtg Date 01/1/10 Mtg Date Mtg Date Mtg Date Mtg Date 1SPONSOR Council Mayor 1l Adm Svcs DCD Finance 1 1 Fire E Legal n Pe9R Police PW SPONSOR'S Staff has prepared a DRAFT 2011 Legislative Agenda /Priorities for Council consideration. SUMMARY The agenda is intended to be utilized as a tool for Councilmembers when they meet with state legislators in Olympia in February. The Council is being asked to adopt a Resolution that identifies the agreed upon priorities. REVIEWED BY 1 1 COW Mtg. Eli CA &P Cmte 1-1 F &S Cmte n Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. 1 1 Planning Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. Council President COMMITTEE COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: IVITG. DATE RECORD OF COUNCIL ACTION I MTG. DATE ATTACHMENTS 01/10/11 Memo dated 01/05/11 regarding recommended 2011 Legislative Agenda /Priorities. AWC's 2011 Legislative Priorities. City of Tukwila 2010 Legislative Agenda. I Draft Resolution (Attachment A to be provided at 01/18/11 Regular Meeting). I 1 1 12 ;'34‘P. City of Tukwila 0 a ,',,A'%' o City Council MEMORANDUM TO: Tukwila City Council FROM: Kimberly Matej, Legislative Analyst! nalyst`] CC: Mayor Haggerton Steve Lancaster, City Administrator DATE: January 5, 2011 SUBJECT: Legislative Agenda /Priorities for 2011 Session The State Legislature will begin a 105 -day session on Monday, January 10, 2011. This is the first year of the Legislature's biennium legislative cycle, and it is anticipated this will be another financially challenging year for the State of Washington. After a special session on December 11, 2010, Governor Gregoire released her proposed 2011 -13 state budget on December 15, and a supplemental budget on December 20, which will address a remaining $541 million shortfall. As deficit concerns continue to loom significantly at the state and local levels, fiscal requests can be expected to be minimal during this legislative session. Given this, although it is in the best interest of local governments to continue submitting financial requests, emphasis should be placed on non- financial requests including, but not limited to: ensuring the safety of state shared revenues, flexibility of use of existing local revenues and sharing the story of significant budget reductions which have already been implemented by the City. As with most legislative agendas, it is important to note that usually a city will choose items for highlighting to local representatives (i.e.: priorities); however, that does not preclude the City from supporting, opposing, monitoring issues or directly contacting legislators regarding additional items not specifically highlighted on the published legislative agenda. For example, City departments will often advocate for the Council to support or oppose specific items in response to which the Council can meet directly with the appropriate state representatives regarding said issues. For your review and discussion, recommended legislative priorities to focus on during are outlined below. The order in which items are listed does not reflect the importance of any item. After Council discussion, staff will provide a 2011 Legislative Agenda State Issues in final form and an appropriate resolution for review at the January 18 Regular Council Meeting. City Fiscal Health MONITOR: Streamlined Sales Tax Mitigation Ensure that state monies committed for streamlined sales tax mitigation continue to remain dedicated to that source and are not utilized to balance the state budget. The Governor's proposed 2011 -13 state budget identifies$49.8 million for jurisdictions affected by SST SUPPORT: Flexibility on Use of Existing Revenue Sources Increased flexibility in the spending of revenues, including but not limited to: locally- imposed Real Estate Excises Taxes (REET), and the expenditure of and time expenditure extension for impact fees. This flexibility will allow cities to respond more appropriately to growth needs and essential services. General Government Operations SUPPORT: Pro Active Approaches to Reduce Impact of Public Records Requests to Cities Take an active role in efficient responses to and delivery of public records requests while reducing substantial impacts of arduous requests. Proposals being considered include: cost recovery, meet and confer, and clarification of the Public Records Act. 13 2011 Council Legislative Priorities page 2 Environment Water SUPPORT: State Levee Funding the Green River Levee System Support legislation and /or appropriations that will assist in bringing local levees up to federal certification levels. Additionally, support any assistance the state can provide to ensure that the Howard Hanson Dam and Green River levee system function as designed to in order for the Green River Valley to continue to function as an economic engine for the State. SUPPORT: Raising the SEPA Exemption Threshold In consideration of legislation such as Growth Management, Shoreline Management and Water Management, the SEPA review has become excessive over the past four decades. Legislation that raises the threshold for SEPA exemptions will allow more flexibility in local government and reduce redundancy without backsliding in environmental protection. Transportation Infrastructure SUPPORT: Transportation Infrastructure Enhancements Support legislation which increases flexibility of use of existing revenues and implements new revenues for use in expansion, maintenance and repair of transportation mechanisms; including such items as street utility capability for cities and counties. This includes street maintenance, stormwater, local transportation and public works assistance. Law. Justice Public Safety OPPOSE: Required Election of Municipal Court Judges The City will continue to oppose any legislation requiring the election of municipal court judges. Appointed judges provide cities with flexible options for efficient court operations, appointments are cost effective, and the judges are qualified and ethical. SUPPORT: Realignment of Electorate Requirements for Existing Fire Authorities Support legislation that changes the current RCW relative to electorate requirements for existing fire authorities. Currently, voting is required within both the ,municipal boundaries of the joining entity as well as the existing fire authority. SUPPORT: Cross Jurisdictional Enforcement of SODA and SOAP Support amendments to the RCW which criminalizes the presence of any person with an order to Stay Out of Area of Prostitution and /or Stay out of Drug Areas. Change will allow patrol officers increased efficiencies in arrests related to persons with such orders. SUPPORT: Tools for Combating Gang Activity The City of Tukwila has firsthand experience with the results of gang activity within the community. As such, we are interested in ongoing collaboration of activities and funding that provides tools to address gang prevention and intervention, as well as civil and criminal ways to address gang activity. Continued Funding for Human Services Especially during turbulent economic times, the City of Tukwila recognizes and is committed to continue funding of human services programs. In consideration of this local commitment, we encourage our State legislators to support human services funding recognizing the need of these vital services throughout our local communities. Minimizing related human services cuts in any way possible. For your review, I have attached a copy of AWC's 2011 Legislative Priorities. 14 ASSOCIATION 1076 Franklin St. SE Olympia, WA 98501 -1346 OF WASHINGTON (360) 753 -4137 Toll Free: 1- 800 562 -8981 Fax: (360) 753 -0149 C I 1 t E S www.awcnet.org AWC 2011 Legislative Priorities Major priorities New approaches to contain public records and personnel costs Washington's cities are already making the tough choices and squeezing the maximum level of service out of their limited resources. But cost cutting and user fees can only take our communities so far. Pursue options for creating sustainable personnel related cost: o Amendments to binding interest arbitration criteria ability to pay, economic conditions, other regional characteristics, and qualifications for arbitrators) and o Level /stable pension contribution rates that do not fluctuate with economic "boom /bust" cycles. Pursue pro- active public records proposals that address some of the problems that come with the burgeoning public records requests. AWC staff will work with other local government associations to identify proposals for 2011. To date, the associations have identified two potential proposals: cost recovery and "meet and confer Fiscal and regulatory flexibility In 2009 and 2010, AWC advanced a broad city flexibility package focusing on fiscal health, land use, infrastructure, community safety, public records management, and more. AWC will continue to pursue proposals that support fiscal and regulatory flexibility and allow cities to provide essential services. Examples include: Expand use of real estate excise tax Raise SEPA exemption threshold Delay 2012 stormwater permit requirements Extend schedules for mandated land use and environmental plans Add flexibility on expenditure of impact fees Extend period by which you have to spend impact fees Fund or repeal buildable lands provision in King, Pierce, Snohomish, Kitsap, Thurston and Clark counties Strategic infrastructure investment We can only create a public works investment system for the 21 century if the state and cities work together to address the infrastructure deficit. Investments are needed to support the economic recovery, address the most critical infrastructure deficits, and help meet state and federal regulatory requirements. AWC will pursue critical infrastructure funding. Examples include: Public Works Assistance Account funding Street maintenance utility voter approved Community Economic Revitalization Board funding Washington Wildlife Recreation Program funding Municipal stormwater funding City transportation funding in a state package 15 Tax increment financing If authorized, cities and towns could create a tax "increment district" and finance public improvements within the area by using increased revenues from local property and /or sales taxes generated within the area. Tax increment financing (TIF) taps increased taxes generated by private development, and applies those taxes to pay bonds issued to finance the public infrastructure supporting the development. A particular TIF district could be located within various overlapping taxing districts, and the TIF mechanism captures the increased taxes of all of the overlapping taxing districts_ Other significant issues Additional tools for combating gang activity including funding for gang intervention and prevention activities. Support local tools and innovation for gang prevention and intervention including sustainable, ongoing funding for such activities. Support new approaches both criminal and civil for addressing criminal street gang activity including nuisance abatement and protection order authority. Cities need a broad spectrum of tools so they can use those that work best for their community. Mitigating medical costs for offenders O Pursue legislation clarifying responsibility for medical costs related to felon arrestees. o Pursue legislation that would clarify how uninsured offender medical costs should be accounted for, look at using a Medicaid based rate of reimbursement. Preserve photo enforcement authority Endorse City Fiscal Health Flexibility Extend provisions of furlough impact to pensions: Current law mitigates the pension impact of furloughs on some employees. It adjusts a retiring employee's benefit calculation to account for compensation the employee would have earned had it not been for the furlough during the 2009 -11 biennium only. AWC will seek extension of these calculations in 2011 -13. Flexible General Government Operations Establishing the Office of Open Records: Creates a voluntary appeals process through a new state agency. Office would be funded through user fees. PRA clarification: Amend the Public Records Act (PRA) to clarify that after an agency fully responds to a public records request by either producing documents or citing relevant exemptions, there is no continuing obligation to provide records created after receipt of the request, or review documents withheld to ensure exemptions still apply at some later date. Exempting identities of witnesses and complainants: Authorize the application of the exemption for the identity of witnesses to a crime and the identity of individuals who file complaints with law enforcement and investigative agencies unless a witness or complainant gives an agency the permission to disclose their identity. Mutual aid agreement for building safety officials: Statewide facilitated agreement allowing building inspectors and other building officials to provide disaster assistance when requested by another jurisdiction. 16 Safe Healthy Communities Public defense funding standards: o Support additional funding for local grants through the Office of Public Defense. o Oppose efforts to impose additional unfunded mandates that increase costs to local governments. Funding for auto theft prevention authority: Continue to support dedicated funds for auto theft enforcement. Vehicle prowl penalties: Support enhanced penalties for repeat offenders. Vulnerable roadway users: Support increased infraction penalties for drivers who act negligently and seriously injure or kill a bicyclist, pedestrian, or other vulnerable roadway user. Administrative warrants and abatements of solid waste nuisance conditions: Support legislation that would provide authority for jurisdictions to investigate and abate properties with solid waste problems as a public nuisance. Addressing workplace violence: Support legislation that would allow an employer to petition for a workplace violence protect order in cases of workplace harassment. Economic Development Quality Infrastructure Parking fee/tax: Current law enables a commercial parking tax that only a few cities use due to the inability to create a level tax/fee system for parking in their respective city or town. As an alternative, pursue a generic parking stall tax. Pursue taxable bond issuance flexibility: Allow the city governing body the option to adopt a bond ordinance or bond resolution, then delegate to an authorized representative the authority to finalize the maturity amounts, interest rates, etc., all within tight parameters fixed by the governing body. Boating facilities funding Street vacation revisions Clarification is requested on who can authorize a street vacation within a city Biennial arterial network reporting: This law is a result of the Blue Ribbon Commission on Transportation in 2001. Initially it required 70% of the arterial network to be reported, with 5% increments in successive biennia. o Reaching "full" reporting will require significant resources for our cities, with little statistical gain. o The cost of conducting the paving surveys is expensive and is not funded by the state for large jurisdictions. Monitor Flexible General Government Operations Metadata: A recent Washington State Supreme Court decision provides for the disclosure of metadata. AWC is consulting with city attorneys and other stakeholders about how to proceed. Safe Healthy Communities Impacts of charging decisions and expanding caseload and subject matter jurisdiction in municipal courts: Monitor legislations that would shift additional cases to cities and municipal courts, seek funding to assist with any increase in caseload and the public safety implications of charging decisions; require counties to charge misdemeanants in Superior court within the threshold limits for which they are responsible. Driving with license suspended: Monitor legislation that would modify provisions related to the charge of Driving with Licenses Suspended in the 3rd degree (DWLS 3). Rental housing safety: Retain authority to implement rental housing safety programs and inspections. Emergency management funding /communications interoperability: o Support opportunities to improve emergency response capabilities o Seek state and federal funding to meet interoperability standards and narrow banding requirements. 17 Model Traffic Ordinance (MTO): In July it was discovered that the MTO had not been regularly updated by DOL calling into question some infractions that had been made using the MTO. Legislation clarifying that cities do not need to cite to the MTO and can cite directly to RCW may be necessary. DOL is requesting an Attorney General Opinion on this issue that may clarify the question without need for legislation. Bail task force recommendations: o Bail schedules left to discretion of the court o Develop state -wide bail justification and standards system o Make the DOC risk assessment tool available to judges statewide o Create a failure to appear risk assessment tool o Require all law enforcement to use a superform that includes information regarding domestic violence and mental health. o Develop a definition of bail o Various regulatory requirements for bail bond agents Land Use Environmental Stewardship Create incentives for cities to use hearings examiners Transfer of development rights: The Cascade Land Conservancy is working with a number of jurisdictions and interests in the Central Puget Sound to determine ways to help cities get new infrastructure funding in exchange for accepting density transfers from rural areas Water rights processing: DOE is drafting one or more legislative proposals that would help fund the Water Resources Division and facilitate issuance of water rights permits (with conditions) Climate change: Various state and federal agencies have programs, proposals or rules addressing climate change and cities Zoning authority for gambling establishments: Allow cities an option other than ban or allow house banked card rooms. Zoning authority and development near airports: Monitor actions related to land use aviation and work cooperatively with WSDOT Aviation exploring appropriate ways to protect aviation assets as essential public facilities. Health Care Federal Health Care Act: Monitor to ensure that the State's efforts to implement the Federal Health Care Act do not have a negative impact on cities and towns. Economic Development Quality Infrastructure Dig law reform (Call before you dig) AWC staff has been engaged with various stakeholders for one year on re- writing the Dig Law. AWC is sympathetic to enhancing the industry standards, but does not want any additional liability; especially as it relates to ownership and marking of sewer laterals. Transportation Benefit Districts (TBDs): Look for opportunities to enhance TBDs if a transportation revenue package moves forward. If other legislation is advanced, ensure cities receive a credit for their existing authority. (Avoid the opportunity for "double dipping" of existing local taxes and fees." Transportation efficiency study: This is a 2010 legislative study that is looking at how the Transportation Improvement Board, Freight Mobility Strategic Investment Board, County Road Administration Board and WSDOT- Highways and Local Programs Division can be more efficient. 18 Strongly defend against City Fiscal Health Flexibility Transfers of state shared revenues or state funds to the state general fund: Protect critical city revenues such as Liquor Excise Tax, Liquor Profits, Streamlined Sales Tax Mitigation, Municipal Criminal Justice Account funding, City- County Assistance Account funding, and public health funding. Safe Healthy Communities Requiring all judges to be elected: Oppose efforts to require that all municipal court judges, regardless of the number of hours they work, be elected. Liability for local government: o Continue to pursue reforms that limit joint liability for public entities, especially in the context of proposed expanded wrongful death claimants and damages. Defend against proposals that expand liability. o Continue to work to amend the law so that juries may know if a person involved in an injury accident was wearing his or her seatbelt. Land Use Environmental Stewardship Eliminating or amending fiscal incentives for annexations in King, Pierce and Snohomish Counties: Currently the state offers fiscal assistance to cities through a state sales tax credit in King, Pierce and Snohomish counties if the annexation is of 10,000 or more people. There is potential for this sales tax incentive to be amended or eliminated. Prohibiting impact fee collection until economy improves: an AWB /Homebuilder /Realtor proposal Restricting the timing at which cities can collect impact fees: another proposal from Business Eliminating assumption of water /sewer districts: possible proposal to eliminate the current authority Health Care Expansion of LEOFF medical costs: Oppose any further expansion of LEOFF retiree medical benefits without an alternative funding source. Cities and towns are not in a position to take on any additional costs. Look for opportunities to fund ongoing LEOFF retiree health care costs. 19 City of Tukwila 2010 Leeislative Priorities State Issues Adopted by the Tukwila City Council on January 19, 2010 During the second year of the Washington State Legislature's 2009 -10 biennium legislative cycle, the City of Tukwila will focus on the following legislative priorities: City Fiscal Health MONITOR: Streamlined Sales Tax Ensure that state monies committed for streamlined sales tax mitigation continue to remain dedicated to that source and are not utilized to balance the state budget. SUPP IRT: Flexibility on Use of Existing Revenue Sources Increased flexibility in the spending of revenues such as locally- imposed Real Estate Excises Taxes (REET) will allow cities to respond more appropriately to growth needs and essential services. Transportation Infrastructure SUPPORT: Transportation Enhancement Support legislation which increases flexibility of use of existing revenues and implements new revenues for use in expansion, maintenance and repair of transportation mechanisms; including such items as street utility capability for cities and counties. General Government Operations OPPOSE: Taping of Executive Sessions Transparency in government operations and decision making is crucial; and there are very few exceptions to the Open Public Meeting Act in which legislative bodies have the right to discuss matters in an executive session. Limiting these exemptions further can interfere with the optimization of city processes and candid discussions. OPPOSE: Legislation that Prohibits Local Jurisdictions from equiring Dwelling Unit Inspections The City will actively take measures to protect and encourage the rights of cities to assist in providing safe and livable housing to its community members. SUPPORT: Pro Active Approaches to Reducing the Impact of Public Records Requests to Cities Tukwila officials promote efficient responses to and delivery of public records requests, while simultaneously reducing substantial impacts of arduous requests. Emergency Preparedness Response SUPPORT: Fiscal Reimbursement for Flood Preparation Relative to the Howard Hanson I am Seek reimbursement for fiscal expenditures related to the preparation and protection efforts in response to the potential flood risk related to the Howard Hanson Dam. SUPPORT: Extension of Cities Liability Protections Regarding Howard Manson Dam Clark and refine language regarding statute liability immunity for cities that perform and conduct good faith efforts in response to the potential flood risk relative to concerns with the Howard Hanson Dam. Enhancement of Funding for Human Services The Tukwila City Council is committed to continue funding of human services programs in relation to the increasing cost of living. In consideration of this local commitment, we encourage State legislators to support human services funding recognizing the need of these services throughout our local communities and the State. Partnerships The City of Tukwila recognizes that the fiscal condition of the state budget impacts every city by reducing state funding opportunities. City officials are committed to doing their part to foster relationships within local, regional and state entities that encourage opportunities for joint partnership and outreach in budget reduction as well as other activities that address management of local resources. 20 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING A LEGISLATIVE AGENDA FOR USE DURING THE 2011 WASHINGTON STATE LEGISLATIVE SESSION. WHEREAS, the City Council has agreed to pursue certain legislative issues for 2011; and WHEREAS, the City Council recognizes this agenda is not all encompassing, in that certain additional items may arise during the legislative session that require support or opposition; and WHEREAS, a legislative agenda outlines the priority issues that elected officials may discuss when speaking to members of the Washington State Legislature; and WHEREAS, the City Council agreed to these priorities at the Regular City Council Meeting on January 18, 2011; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The Tukwila City Council has identified priorities for the 2011 Washington State Legislative Session that are integral to serving the Tukwila community in the manner in which the residents and businesses have come to expect. The City of Tukwila 2011 Legislative Agenda is hereby incorporated by reference as Attachment A. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Allan Ekberg, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: Attachment A: City of Tukwila 2011 Legislative Agenda Page 1 of 1 21 22 COUNCIL AGENDA SYNOPSIS 1L.a {y Initials I2EMNO. t Meeting Date Prepared by Mayy review Council review o 01/10/11 I KAM I I (fit 'ak) I I 90 I I 1 ITEM INFORMATION ( CAS NUMBER: 11-005 1 ORIGINAL AGENDA DATE: JANUARY 10, 2011 AGENDA ITEM TITLE City Council Housekeeping Items CATEGORY Discussion Motion Resolution Ordinance Bid Award n Public Hearing Other Mtg Date 01 /10 /11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date (SPONSOR n Council E Ma Adm Svcs DCD Finance, n Fire 1 1 Legal P&R Police PW SPONSOR'S With the start of the new year and election of a new Council President, there are few SUMMARY housekeeping items that require Council attention. These items include, but are not limited to: Council Representation on Outside Boards Commissions and announcement of the 2011 Annual Council Retreat (no motions required). REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: RECOMMENDATIONS: SPONSOR /ADMIN. Council President COMMITTEE COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION, MTG. DATE ATTACHMENTS 01/11/10 Informational Memo dated 01/05/11. DRAFT 2011 Council Representation on Board and Commissions I a 24 O (r c� City o f Tukwil 0 Cit Council MEMORANDUM TO: Tukwila City Council FROM: Allan Ekberg, Council President BY: Kimberly Matej, Legislative Analyst DATE: January 5, 2011 SUBJECT: City Council Housekeeping Items As Council President, I would like to discuss the matter of Council Representation on Outside Boards Commissions, Council appointments to the new Joint Fire Exploratory Committee, and the 2011 Council Retreat at the January 10 COW. An explanation of each item is summarized below, and a copy of necessary information is included with the memo to aid in discussion. Council Representation on Outside Boards Commissions Draft of the 2011 Council Representation attached. Please take note of new representation on the Fire Pension and Lodging Tax Advisory Boards. Under Regional Representation, the names highlighted in yellow served as representatives for 2010 and need to be assigned for 2011. e Joint Fire Exploratory Committee No attachments. At the December 2, 2010, Regular Meeting, Council authorized the formation of a Joint Ad -Hoc Committee with representatives from the City of Tukwila and the Kent Regional Fire Authority to explore opportunities for joint fire service consolidation. It is the responsibility of the Council President to appoint Councilmembers to serve on and /or chair this committee as appropriate. Appointments to this committee will be finalized at the meeting. Council Retreat No attachments. Brief discussion of the location and overview of potential agenda items for the 2011 Annual Council Retreat. As agreed to by Council in 2009, the retreat will be scheduled for the last weekend in February (February 25 -27, 2011). '25 g oLFA.‘_ City of Tukwila C ity Council r9os 2011 Council Representation on Boards, Committees and Commissions CITY OF TUKWILA LOCAL REPRESENTATION Firemen's Pension Board Kathy Hougardy As Chair of the Finance Safety Committee Lodging Tax Advisory Board Allan Ekberg As Council President Equity Diversity Commission Joan Hernandez, Appointed 2 Year Terms REGIONAL REPRESENTATION Cascade Water Alliance Board of Directors Mayor's Alternate Verna Seal Highline Forum Mayor's Alternate Joan Hernandez Suburban Cities Association King County LEOFF 1 Disability Board Verna Seal Suburban Cities Association King County Domestic Violence Initiative Verna Seal Suburban Cities Association Public Issues Committee (PIC) Mayor's Al rnate Kathy Hougardy South County Area Transportation Board (SCATBd) Joan Hernandez As a member of the Transportation Committee South King County Economic Development Initiative (SKEDI) Kathy Hougardy Water Resource Inventory Area 9 (WRIA 9) Mayor's Alternate Dennis Robertson NATIONAL REPRESENTATION Affordable Housing Advisory Board (AHAB) Advisory Board to CTED Joan Hernandez, Appointed 4 Year Terms MISCELLANEOUS PARTICIPATION (Appointment/Designation Not Required) Chamber of Commerce Tukwila International Boulevard Action Committee Tukwila Government Community Affairs Committee (Committee of the Chamber) Pacific Northwest Regional Chpt. of the National Assoc. of Housing Redevelopment fficials Puget Sound Regional Council (PSRC) South King County Cultural Coalition (SOCO) Tukwila Children's Foundation (TCF) Tukwila Historical Society Tukwila Pantry Tukwila School District Providers' Meeting Tukwila Elementary Safety Meeting 26 As of 1/5/2011 Upcoming Meetings Events JANUARY 2011 10th (Monday) 11th (Tuesday) 12th (Wednesday) 13th (Thursday) 14th (Friday) 15th (Saturday) Community Utilities Cmte, Affairs Parks 5:00 PM Volunteer Work Cmte, (CR #I) Party 5: 00 PM 2 1 5 (CR #3) Tukwila International City Council Boulevard 10:00 AM 1:00 PM Committee of Action Cmte, the Whole Mtg., 7:00 PM Duwomish Hill 7:00 PM (Community Preserve (Council Center) For information and Chambers) registration visit www. cascadeland. org (or call 206 905- 6931). 17t1:'(Mo'nday)1 <'18th;(Tuesday) 19th Wednesday)',', F 2Oth '(Thirsdayj 21st1Friday) 22rid '(Saturday) Transportation Finance Tukwila M.L. King, Jr. Cmte, Safety Cmte, Historical Day 5:00 PM 5:00 PM Society, City offices closed (CR #1) (CR 83) 7:00 PM (Tukwila Heritage Cultural L� City Council Parks Center at 14475 J Commission, 59th Ave. S.) g g.. 7: Regular Mt 5:30 PM 7:00 PM (Council (Community Chambers) Center) Library Advisory Board, 7:00 PM (Foster Library) Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Hinthorne at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room 43. Contact Bev Willison at 206- 433 -1844. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room O. Agenda items for 1/10/11 meeting: (A) Human Services contracts. (B) Ordinance relating to social card rooms. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm 85. Phi Huynh (206- 433 7175). >Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room 43. Contact Joyce Trantina at 206- 433 -1850. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room 43. >Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Boykan at 206 -433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206- 767 -2342. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206- 767 -2342. Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 6:30 PM, Council Chambers at City Hall. Contact 415metta Bivens at 206 -431 -3670. >Sister City Committee: 1st Wed., 5:30 PM, Conf. Room #3. Contact Bev Willison at 206- 433 -1844. Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room 41. >Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206- 433 -1861. >Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206- 433 -1812. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf. Room 41. Agenda item for 1/11/11 meeting: (A) GIS Inventory -Area 7— consultant recommendation and agreement. R Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty). 27 Tentative A en.' a Schedule ule MONTH': 1- MEETING 2 MEETING 3 MEETING 4 REGULAR G:O W, REGULAR C.0 W January 3 10 18 (Tuesday) 24 17t8 Special Presentations: Special Issues: M.L. King Jr. Day See agenda packet Fire Department Tukwila Village: (City offices closed) cover sheet for this Medal of Merit to Library site week's agenda Matt Hickey alternatives (Jmumnj 10, 2011 Committee of the Whole 2010 Business Committee Meeting) Recycler of the Year Appointment: COMMITTEE OF THE Equity Diversity WHOLE MEETING TO Commission BE FOLLOWED BY A SPECIAL MEETING Unfinished Business: Resolution waiving the bidding requirements for the purchase and installation of the Rain Bird variable frequency 800 gpm golf pump station control panel February 7 14 22 (Tuesday) 28 21st Unfinished Business: Special Presentations: Presidents Day Tukwila Village: Special Olympics (City offices closed) Library site award to Officer alternatives Ted Rutt COPCAB year -end awards March 7 14 21 28 Special Presentation: Cascade Water Alliance projects 28