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HomeMy WebLinkAbout2011-01-19 Finance and Safety Minutes v Ly JILA J o Z\ City of Tukwila J 4 r Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes January 19, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Shawn Hunstock, Peggy McCarthy, Nick Olivas, Marty Grisham, Derek Speck, Dave Haynes and Kimberly Matej CALL TO ORDER: Chair Hougardy called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. H. BUSINESS AGENDA A. Resolution: Hazard Mitigation Plan Staff is seeking Council approval of a resolution adopting a Hazard Mitigation Plan for the City. The Finance Safety Committee originally discussed this draft Plan last February (see Committee minutes dated February 17, 2010). After that meeting, the Plan was placed on the City's website for public review and forwarded to Washington State Emergency Department and FEMA for the same. The draft Plan has been reviewed by FEMA, was found to contain all required data, and now requires adoption by the City prior to FEMA giving final approval of the Plan. In summary, the Plan: Represents the City's commitment to reduce the effects of potential injuries and losses as a result of natural and/or manmade disasters (FEMA only requires identification of natural hazards; however, the City recognizes the benefit and importance of also indentifying potential manmade hazards as well). Gives the City eligibility to compete for pre and post hazard mitigation grant funding. Staff noted that this Plan will require an annual update. Committee Member Robertson suggested a table of contents be added to the document for ease of accessibility and reference, and add a note to the City of Tukwila Capabilities Chart which defines what the "X" signifies in the chart (see page 75 of the Plan). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Resolution: Sale of Surplus Eauinment Staff is seeking Council approval of a resolution authorizing the sale of six (6) pieces of surplus equipment previously used by the Police, Fire and Public Works Departments. This equipment has outlived its usefulness to the City, and the combined total value of the equipment is $42,500. The following equipment is included in the surplus list: 2000 Chevy Lumina 1994 GMC Cub Van 1986 Chevy 2 -Ton Boom truck 1988 SWAT /Sewer Step Van 1992 Katolight 175 KW Generator 1992 Simon LTI Aerial Fire Truck Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition. UNANIMOIUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. Finance Safety Committee Minutes January 19.2011— Pape 2 C. Ordinance: Emergency Management Staff is seeking Council approval of an ordinance amending existing Tukwila Municipal Code (TMC) Section 2.57 regarding Emergency Management. The proposed draft ordinance addresses discrepancies as identified through the Revised Code of Washington, and updates definitions and duties as appropriate. This section of the TMC was last updated via ordinance in February 2008. After a lengthy discussion and review of the ordinance, Committee Members suggested and identified several areas of the ordinance that may need additional clarification and/or further definition for application. Those areas will be addressed with the City Attorney, as appropriate, and staff will return to Committee at a later time for additional review of this ordinance. RETURN TO COMMITTEE FOR ADDITIONAL REVIEW AT LATER DATE. D. Ordinance: Central Treasury Fund Staff is seeking Council approval of a draft ordinance that creates a Central Treasury Fund for the City which will hold all cash and investments. This ordinance will repeal current TMC Chapter 3.24: Payroll and Claims Funds which was created in 1971 and is now considered outdated and inefficient in regards to current regulations and processes. In summary, the Central Treasury Fund will simplify accounting procedures, increase reconciliation efficiency and create additional investment opportunities. The fund will allow for cash and investments to be accounted for in the Central Treasury Fund as compared to accounting in each of the City's 32 individual funds. Ownership of cash and investments would still be attributed to each fund, as appropriate; however, the accounting methodology would be simplified by a "due from Central Treasury to account for such ownership. Committee Member Robertson suggested that staff provide examples of other entities that utilize this type or similar central treasury fund (i.e.: cities, state or other organizations). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. E. Update: Revenue Generating Regulatory License (RGRLI and Business Licensing Based on previous Council request, staff presented an informational memo regarding concerns that have surfaced as a result of the newly implemented Revenue Generating Regulatory License Fee (RGRL) and Business Licensing. A discussion among Committee Members resulted in a shared concern regarding multiple charges of the RGRL fee in relation to a single /sole owner /proprietor (no employees) who owns and/or operates more than one business. For example, the current RGRL ordinance requires that a business license be secured for each business location. In turn, currently, the RGRL fee is also being assessed for each business location; therefore, a single /sole owner /proprietor who has three different businesses, with no employees other than self, will be charged for three separate business license fees and an RGRL for each location. Committee Members are interested in discussing opportunities to eliminate and/or reduce this duplication of the RGRL fee for single /sole owners /proprietors. It was suggested that this could possibly be accomplished through the application of one RGRL fee charge for single owners in instances as described above. Prior to making a recommendation on proceeding with changes or forwarding this item to Council for discussion, the Committee has requested that staff return to a meeting in late February/early March, after a majority of business license renewals and RGRL payments have been received, to present and discuss the following: Data collected from this year's business license renewal and RGRL processes which can provide an overview of the number of single /sole owners /proprietors in the City and the financial impact of assessing one RGRL fee in place of multiple for multiple businesses. Finance Safety Committee Minutes January 19, 2011- Page 3 Legal ramifications of making and implementing such changes to the current RGRL fee requirements. The Committee further discussed some of the operational problems that were encountered during this year's process. Based on feedback received from a business owner who was unclear about the application of the RGRL fee, a suggestion was made to modify next year's RGRL form to increase the visibility and location relative to notification that the RGRL fee is not applicable to a business that has less than $12,000 in gross receipts. Committee Members are aware that any recommendation they make to full Council may require a change to the current ordinance. RETURN TO COMMITTEE FOR FURTHER DISCUSSION. F. Update: Sales Tax Report October 2010 Shawn Hunstock reviewed sales tax receipts received through October 2010. He noted that this is the third straight month that the City has experienced an increase in receipts as compared to the previous year, same time. Sales tax revenues are only 0.9% less than the prior year's actuals; however, we continue to be almost 30% below budget for 2010. INFORMATION ONLY. III. MISCELLANEOUS Meeting adjourned at 7:01 p.m. Next meeting: Tuesday, February 8, 2011 5:00 p.m. Conference Room #3 k Committee Chair Approval Min es b KAM. Reviewed by SH.