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HomeMy WebLinkAboutCOW 2011-01-24 COMPLETE AGENDA PACKET ((-4...14 ILa w 4 Tukwila City Council Agenda s COMMITTEE OF THE WHOLE v 2 Jim Ha Mayor Councilmembers: Joe Duffle Joan Hernandez 190 Steve Lancaster, City Administrator Dennis Robertson Verna Seal Allan Ekberg, Council President Kathy Hougardy De'Sean Quinn To be followed by a Special Meeting Monday, January 24, 2011, 7:00 PM Tukwila City Hall Council Chambers 1. CALL TO ORDER PLEDGE OF ALLEGIANCE 2. CITIZEN COMMENT At this time, you are invited to comment on items not included on this agenda (please limit your comments to five minutes per citizen). To comment on an item listed on this agenda, please save your comments until the issue is presented for discussion. 3. PUBLIC HEARING An ordinance repealing Tukwila Municipal Code Chapter 5.20 to allow Pg.1 social card rooms for a period of 3 years. 4. SPECIAL a. An ordinance prohibiting social card rooms conducted as a commercial Pg.1 ISSUES stimulant effective January 1, 2014, and terminating the moratorium. b. Human Services contracts. Pg.11 c. A resolution adopting a Hazard Mitigation Plan. Pg.53 d. A resolution authorizing the sale of surplus equipment. Pg.159 e. An agreement for GIS Inventory Area 7. Pg.169 f. An ordinance relating to the establishment of a Central Treasury Fund. Pg.187 5. REPORTS a. Mayor b. City Council c. Staff d. City Attorney e. Intergovernmental 6. MISCELLANEOUS 7. EXECUTIVE SESSION 8. ADJOURN TO SPECIAL MEETING SPECIAL MEETING Ord #2322 Res #1734 1. CALL TO ORDER ROLL CALL 2. CONSENT AGENDA I Approval of vouchers. 3. ADJOURNMENT Tukwila City Hall is wheelchair accessible. Reasonable accommodations are available at public hearings with advance notice to the City Clerk's Office (206- 433 -1800 or tukcierk @ci.tukwila.wa.us). This notice is available at www.ci.tukwila.wa.us, and in alternate formats with advance notice for those with disabilities. Tukwila Council meetings are audio taped. HOW TO TESTIFY If you would like to address the Council, please go to the podium and state your name and address clearly for the record. Please observe the basic rules of courtesy when speaking and limit your comments to five minutes. The Council appreciates hearing from citizens, but may not be able to take immediate action on comments received until they are referred to a Committee or discussed under New Business. COUNCIL MEETINGS No Council meetings are scheduled on the fifth Monday of the month unless prior public notification is given. Regular Meetings: The Mayor, elected by the people to a four -year term, presides at all Regular Council meetings held on the first and third Mondays of each month at 7 PM. Official Council action in the form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular Council meetings. Committee of the Whole Meetings: Council members are elected for a four -year term. The Council president is elected by the Council members to preside at all Committee of the Whole meetings for a one- year term. Committee of the Whole meetings are held the second and fourth Mondays at 7 PM. Issues discussed are forwarded to the Regular Council meeting for official action. GENERAL INFORMATION At each Council meeting citizens are given the opportunity to address the Council on items that are not included on the agenda during Citizen Comment. Please limit your comments to five minutes. Special Meetings may be called at any time with proper public notice. Procedures followed are the same as those used in Regular Council meetings. Executive Sessions may be called to inform the Council of pending legal action, financial or personnel matters. PUBLIC HEARINGS Public Hearings are required by law before the Council can take action of matters affecting the public interest such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the Tukwila Municipal Code states the following guidelines for Public Hearings: 1. The proponent shall speak first and is allowed 15 minutes for a presentation. 2. The opponent is then allowed 15 minutes to make a presentation. 3. Each side is then allowed 5 minutes for rebuttal. 4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second time until everyone wishing to speak has spoken. 5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the question, but may not engage in further debate at this time. 6. After the Public Hearing is closed, the Council may discuss the issue among themselves without further public testimony. Council action may be taken at this time or postponed to another date. G o UNCIL AGENDA SiwosIs '4�+- Initials ITEM NO. s:4 Meeting Date Prepared by Mayer's review Council review I f- I 01/24/11 1 SK I I (0 a y I 02/07/11 1 SK 1 y 1 -29os I 1 1 1 4, 4 ITEM INFORMATION CAS NUMBER: 11-007 1 ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA ITEM Trrl,E Ordinance repealing ban on new social card rooms until January 1, 2014. C. \Ti ,G(>RY Discussion Motion Resolution Ordinance n Bid Award Public Hearing Other Aftg Date 01/24/11 Mtg Date Mtg Date Mtg Date 2/7/11 Mtg Date Mtg Date 1/24/11 Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police n PW SPONSOR'S This ordinance repeals the current ban on the establishment of new social card rooms and SUMMARY related "grandfather" provisions for existing social card rooms. Pursuant to the ordinance, the operation of social card rooms in the City must cease by January 1, 2014. The ordinance also amends TMC 3.08.080 to clarify certain gambling tax collection provisions. The Council is asked to consider and approve the ordinance. RI?V7I1 WI D Wx I I COW Mtg. CA &P Cmte I I F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. I I Parks Comm. Planning Comm. DATE: 01/10/11 RECOMMENDATIONS: SPONSOR /ADMIN. City Council COMMITTEE unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0 $0 $0 Fund Source: Conzrnents: MTG. DATE .'RECORD OF COUNCIL ACTION 1/24/11 MTG. DATE ATTACHMENTS 01/24/11 Informational Memorandum dated 1/5/11 Ordinance in Draft Form Minutes from the Community Affairs and Parks Committee meeting of 01/10/11 1 2 1L y. 4) J ,,rr I City of Tukwila r I Jim Haggerton, Mayor 4 INFORMATIONAL MEMORANDUM TO: Mayor Haggerton City Councilmembers FROM: Shelley M. Kerslake, City Attorney DATE: January 5, 2010 SUBJECT: Allowing Social Card Rooms Related Gambling Tax Amendments ISSUE Whether to allow social card rooms city wide for a finite period of time. BACKGROUND Currently, the City has a partial ban on social card rooms. New social card rooms are banned, but existing social card rooms have been allowed to continue to operate (see TMC 5.20.010). Three social card rooms operate in Tukwila, and these generate significant gambling tax revenues for the City. A business owner seeking to start a new social card room in the City has called into question the City's ability to prohibit future card room uses while allowing legal non conforming social card games to remain. To allow time for further review of the legal, political, financial and practical considerations involved with this issue, a moratorium was established and has been extended twice (in May and September, 2010). After extensive study of the issue both publically and internally, it appears in the City's best interests to allow social card rooms for a finite term of three years. DISCUSSION The proposed ordinance eliminates the current partial ban on social card rooms by repealing TMC Chapter 5.20 "Certain Gambling Activities Prohibited This has the effect of allowing social card rooms city -wide, subject to a sunset clause in three years. The City Council may select a longer term for the sunset clause. Additionally, the proposed ordinance clarifies the penalty applicable to late gambling tax payments. RECOMMENDATION The Council is being asked to approve the proposed ordinance and consider this item at the January 24, 2011 Committee of the Whole meeting and subsequent February 7, 2011 Regular Meeting. ATTACHMENTS Draft Ordinance 3 4 DRA AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, REPEALING ORDINANCE NO. 1917 §1, AS CODIFIED AT TUKWILA MUNICIPAL CODE CHAPTER 5.20, "CERTAIN GAMBLING ACTIVITIES PROHIBITED PROHIBITING SOCIAL CARD ROOMS CONDUCTED AS A COMMERCIAL STIMULANT EFFECTIVE JANUARY 1, 2014; AMENDING ORDINANCE NO. 1809 §1 (PART) AS CODIFIED AT TUKWILA MUNICIPAL CODE SECTION 3.08.080 "PAYMENT OF TAX PENALTY FOR LATE PAYMENTS TERMINATING THE MORATORIUM ESTABLISHED BY ORDINANCE NO. 2279 AND EXTENDED BY ORDINANCE NO. 2307; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE WHEREAS, on March 22, 2010, the Tukwila City Council passed Ordinance No. 2279, which declared an emergency necessitating the immediate imposition of a moratorium of limited duration on the filing of applications for building permits, development permits, or any other permits or approvals required for food or drink establishments seeking to conduct new social card room gambling activities, or to expand existing social card room gambling activities, whether as a principal use or as an accessory use, as more particularly described in Ordinance No. 2279; and WHEREAS, on May 3, 2010 and September 20, 2010, the moratorium was renewed to allow time for further study of the issue; and WHEREAS, the three existing social card rooms operating in Tukwila generate significant gambling tax revenues for the City; and WHEREAS, at least one business has expressed an interest in acquiring a State license to operate an additional social card room in Tukwila and this business venture has called into question the ability of the City to prohibit future card room uses while allowing legal non conforming social card rooms to remain; and WHEREAS, the prohibition on certain gambling activities, and exceptions thereto, set forth in Chapter 5.20 of the Tukwila Municipal Code, and Ordinance No. 1917 §1 shall be repealed to allow social card rooms citywide until December 31, 2013, after which social card rooms conducted as a commercial stimulant will thereafter be prohibited effective January 1, 2014; W: Word Processing \Ordinances \Social and Card Game Rooms SMK:mrh Page 1 of 3 5 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Chapter 5.20 TMC Repealed. Ordinance No. 1917, 1, as codified at Tukwila Municipal Code Chapter 5.20, "Certain Gambling Activities Prohibited," is hereby repealed in its entirety. Section 2. Prohibition Against Social Card Rooms Operated as a Commercial Stimulant. The operation or conduct of social card rooms operated as a commercial stimulant, as defined by RCW 9.46.0282, is prohibited within the City of Tukwila effective January 1, 2014, except bona fide charitable or nonprofit organizations may operate or conduct social card rooms within the City of Tukwila pursuant to RCW 9.46.0311. Section 3. Ordinance Amended. Ordinance No. 1809 §1 (part) as codified at Tukwila Municipal Code Section 3.08.080, "Payment of Tax Penalty for Late Payments," is hereby amended to read as follows: 3.08.080 Payment of Tax Penalty for Late Payments. A. The tax imposed by this chapter shall be due and payable in quarterly installments, and remittance therefor shall accompany each return and be made on or before the last day of the month following the quarterly period in which the tax accrued. B. There shall be added a penalty for each payment due, if such payment is not made by the due date thereof, as follows: 1. A lump sum penalty eaual to 10% penalty of the tax due, with a minimum of $2.00, for the first 17 days' delinquency; 2. A lump sum penalty eaual to 15% penalty of the tax due, with a minimum of $4.00, for e e e anv delinquency of 18 or more days. 2 .1 e e 'C J. e e e section. Section 4. Repeal of Moratorium. The moratorium established under Ordinance No. 2279 and extended by Ordinance No. 2307 shall terminate as of the effective date of this ordinance. Section 5. Repealer. Ordinance No. 1917 §1 is hereby repealed. Section 6. Severability. Should any section, paragraph, sentence, clause or phrase of this ordinance, or its application to any person or circumstance, be declared unconstitutional or otherwise invalid for any reason, or should any portion of this ordinance be pre empted by state or federal law or regulation, such decision or pre emption shall not affect the validity of the remaining portions of this Ordinance or its application to other persons or circumstances. Section 7. Effective Date. This Ordinance shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after the date of publication, and shall be retroactively applied to taxes payable for the first quarter of 2011. W: Word Processing \Ordinances \Social and Card Game Rooms SMK:mrh Page 2 of 3 6 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, City Clerk Jim Haggerton, Mayor Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: W: Word Processing \Ordinances \Social and Card Game Rooms SMK:mrh Page 3 of 3 7 8 ,�J• Lam 4s. y City of Tukwila J Communit Affairs and Parks Committee _._290; COMMUNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes January 10, 2011 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Verna Seal, Chair; Joe Duffle and De'Sean Quinn Staff: Shawn Hunstock, Nora Gierloff, Evie Boykan, Shelley Kerslake and Kimberly Matej Guests: Lynda Hall, CSC; Tim Iszley, Riverside Casino; Bob Brennan, Riverside Casino; Gary Hess, Great American Casino; Christy Henry, Great American Casino; Jack Walker, Golden Nugget Casino; and Victor Mena, Washington Gold Casino CALL TO ORDER: Committee Chair Seal called the meeting to order at 4:57 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: Prohibit Social Card Rooms (Reneal and Reenact TMC 5.20) Legislation was introduced seeking Council approval to repeal and reenact Tukwila Municipal Code Chapter 5.20 in order to prohibit social cards rooms that are conducted as a commercial stimulant within the City. Currently, TMC 5.20 allows for the legal non conforming use and operation of existing social cards rooms within the City of Tukwila; however, it also prohibits future card room uses. A business applicant has recently expressed concern over the City's ability to allow (grandfather) and prohibit such actions simultaneously. Currently, State law requires municipalities either allow or ban social card rooms. Based on further review of legal, political and financial issues as well as state law, which took place during a moratorium, it has been determined that it is in the best interest of the City to prohibit social card rooms after a finite period of time, during which social card rooms would be allowed. This ordinance is related to item B below, in that this first ordinance is the underlying legislation. Item B recommends that the underlying legislation (the ban) be repealed for a finite amount of time (three years), after which time the underlying ordinance goes back into effect. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Ordinance: Allow Social Cards Rooms for a 3 -Year Period (Reveal and Allow with Sunset TMC 5.20) Additional legislation seeks Council approval to repeal Tukwila Municipal Code Chapter 5.20 (as discussed above) in order to allow the operation of social cards rooms, City -wide, subject to a sunset clause of three years. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. C. Human Services Contracts Staff is seeking full Council approval of six (6), two -year human services contracts for a variety of social services as outlined below. Contracts for human services programs last for a duration of two years, and are subject to regular review as identified in each specific contract set forth between that respective agency and the City. The six (6) contracts listed below are coming forward to Council for approval since each contract will total more than $40,000 over the two -year duration, and some of these contracts may be considered interlocal agreements, both of which require Council approval. 9 o �ti= City T ukw il a o Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARIS COMMITTEE Meeting Minutes January 10, 2011 5:00 p.ni.; Conference Room #3 PRESENT Councilmembers: Verna Seal, Chair; Joe Duffle and De' Sean Quinn Staff: Shawn Hunstock, Nora Gierloff, Evie Boykan, Shelley Kerslake and Kimberly Matej Guests: Lynda Hall, CSC; Tim Iszley, Riverside Casino; Bob Brennan, Riverside Casino; Gary Hess, Great American Casino; Christy Henry, Great American Casino; Jack Walker, Golden Nugget Casino; and Victor Mena, Washington Gold Casino CALL TO ORDER: Committee Chair Seal called the meeting to order at 4:57 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: Prohibit Social Card Rooms (Repeal and Reenact TMC 5.201 Legislation was introduced seeking Council approval to repeal and reenact Tukwila Municipal Code Chapter 5.20 in order to prohibit social cards rooms that are conducted as a commercial stimulant within the City. Currently, TMC 5.20 allows for the legal non conforming use and operation of existing social cards rooms within the City of Tukwila; however, it also prohibits future card room uses. A business applicant has recently expressed concern over the City's ability to allow (grandfather) and prohibit such actions simultaneously. Currently, State law requires municipalities either allow or ban social card rooms. Based on further review of legal, political and financial issues as well as state law, which took place during a moratorium, it has been determined that it is in the best interest of the City to prohibit social card rooms after a finite period of time, during which social card rooms would be allowed. This ordinance is related to item B below, in that this first ordinance is the underlying legislation. Item B recommends that the underlying legislation (the ban) be repealed for a finite amount of time (three years), after which time the underlying ordinance goes back into effect. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Ordinance: Allow Social Cards Rooms for a 3 -Year Period (Repeal and Allow with Sunset TMC 5.201 Additional legislation seeks Council approval to repeal Tukwila Municipal Code Chapter 5.20 (as discussed above) in order to allow the operation of social cards rooms, City -wide, subject to a sunset clause of three years. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. C. Human Services Contracts Staff is seeking full Council approval of six (6), two -year human services contracts for a variety of social services as outlined below. Contracts for human services programs last for a duration of two years, and are subject to regular review as identified in each specific contract set forth between that respective agency and the City. The six (6) contracts listed below are coming forward to Council for approval since each contract will total more than $40,000 over the two -year duration, and some of these contracts may be considered interlocal agreements, 1 0 both of which require Council approval. COUNCIL GENDA S YNOPSIS 0 aI:AY Initial) ITEM NO. �1r 4 Z. S., .447" i r<i_ Meeting Date Prepared by Mayor's review (f C o uncil review "X17 01/24/11 EB lX J -(-or a?) a IA R Ly :4 02/07/11 EB giro, .90 ==fr I IS• ITEM INFORMATION CAS NUmber: 11-008 (ORIGINAL AGENDA DAZE: JANUARY 24, 2011 AG1:N I'l l.;NI Tf Pl,F. Human Service Contracts over $40,000 Cvi7'.GORY Discussion Motion Resolution n Ordinance E Bid Award n Public Hearing Other Mtg Datc 01/24/11 Mtg Date 02/07/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SP( INSOR Council Mayor Adm Svcs DCD Finance Fire n Legal P&R Police PW Si) (.)NSOIt'S Council needs to approve contracts over $40,000. Six human service contracts require SUMMARY approval by Council. The contract awards were approved in the 2011 budget cycle. Rl ;v] l wi .D BY n COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte n Utilities Cmte n Arts Comm. Parks Comm. Planning Comm. DATE: 01/10/2011 RECOMMENDATIONS: SPONSOR /ADIMMIN. Human Services, Mayor's Office COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE ExPINDITURIi RI?QuiiwD AMOUNT BUDGETED APPROPRIATION REQUIRED $274,472 $274,472 Fund Source: GENERAL FUND Conznaen.ts MTG. DATE 1 RECORD OF COUNCIL ACTION 1/24/11 1 MTG. DATE ATTACHMENTS 1/24/11 Informational Memorandum dated 1/05/11 Human Service Contracts Minutes from the Community Affairs and Parks Committee meeting of 1/10/11 2/7/11 1 11 12 City of Tukwila Jim Haggerton, Mayor s� e A o INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Community Affairs and Parks Committee FROM: Evie Boykan, Human Services Manager DATE: January 5, 2011 SUBJECT: Human Service Contracts over $40,000 ISSUE Council needs to review all contracts over $40,000. As we are negotiating contracts now, we present to Council the most current contracts with our human service providers. BACKGROUND Each contract is preceded by a meeting with the non profit to review the prior year's performance (if applicable) and determine appropriate performance measures for the current year. Current agency applications and staffing /funding capacity help shape the details of the performance objectives. DISCUSSION Contractors with contracts of this size report to our office on either a monthly or quarterly basis. Outcome measures beyond performance objectives are identified in the first quarter. We are happy to share more details regarding the service need represented by this contract. Some agencies need to bill on a monthly cycle, so it is critical that we process these contracts quickly. RECOMMENDATION We are asking the Council to review the contracts at the January 24, 2011 Committee of the Whole meeting and subsequent February 7, 2011 Regular meeting. ATTACHMENTS Contracts for the following agencies: (Dollar amounts below are for 1 year) institute for Family Development PACT program $21,600 Multi- Service Center Emergency Financial Services $45,000 Renton Area Youth Services $55,100 Renton Area Youth Services Substance Abuse and Mental Health $31,330 Tukwila Pantry $21,442 Community Schools Collaboration $100,000 InfoMemocontract.doc 13 14 Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City Institute for Family Development, hereinafter referred to as "the Agency whose principal office is located at 34004 16th Ave. S., Suite 200, Federal Way, WA. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Agency. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Agency for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $21,600 for 2011 and $21,600 for 2012 at a rate of (see Exhibit C) unless a Consumer Price Index adjustment is made for 2012. City Council will consider CPI adjustments on an annual basis. 2A. Criteria for Compensation. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined in Exhibit A. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. 3. Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Agency shall request prior approval from the City whenever the Agency desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. Funding for the second year of the contract is dependent on the agency's performance of the services identified in Exhibit A 15 and any termination of this contract will be with thirty (30) days written notice pursuant to paragraph 13 below. 5. Independent Contractor. Agency and City agree that Agency is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Agency nor any employee of Agency shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employee of the Agency. 6. Indemnification. The Agency shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Agency, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Agency, its officers, agents, and employees. 7. Insurance. A. The Agency shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim/ aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 1 6 8. Record Keeping and Reporting. A. The Agency shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Agency shall provide monthly or quarterly reports to the City containing statistical data concerning client intakes and services performed by the Agency during the reporting period. The Agency will report to the City the types and number of services which the Agency provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Agency shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Monitoring The City shall review reports to monitor compliance with the Level of service set forth in Exhibit A. Should the Agency fail to meet the minimum level of service set forth in Exhibit A, the City reserves the right to adjust payments as specified in the section on Criteria for Compensation (2A). 10. Compensation and Method of Payment. The Agency shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Agency's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Agency thirty (30) days written notice of the City's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Agencies desiring to terminate contract due to completion of performance objectives prior to contract end date shall give the City 30 days written notice of the agencies intention to terminate. 13. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 17 14. Assignment and Subcontract. The Agency shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Human Services Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Agency shall be sent to the address provided by the Agency upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA AGENCY: BY: MAYOR, Jim Haggerton SIGNATURE PRINTED NAME ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK, Christy O'Flaherty APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 18 EXHIBIT A 2011 -2012 Institute for Family Development PACT (Parents Children Together) Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, an in -home counseling, skill building and support to high -risk, low income families not engaged in community services. 1st Quarter Serve 3 unduplicated Tukwila households Provide 135 hours of counseling Submit outcomes and indicators Include Tukwila specific narrative 2nd Quarter Serve 2 unduplicated Tukwila households Provide 90 hours of service Include Tukwila specific narrative 3rd Quarter Serve 1 unduplicated Tukwila household Provide 45 hours of service ml Include Tukwila specific narrative 4th Quarter Serve 2 unduplicated Tukwila households Provide 90 hours of service Include Tukwila specific narrative Submit demographics Submit outcomes results Funds will be used to pay for operating costs. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. 19 N O EXHIBIT C OPERATING BUDGET PLANNED QUARTERLY EXPENDITURES Month 3 6 9 12 Total Expenditures per year $5,400.00 $5,400.00 $5,400.00 $5,400.00 $21,600.00 Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City Multi Service Center hereinafter referred to as "the Agency whose principal office is located at 1200 South 336th St., Federal Way, WA 98003. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Aaencv. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Agency for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $45,000 for 2011 and $45,000 for 2012 at a rate of (see Exhibit C) unless a Consumer Price Index adjustment is made for 2012. City Council will consider CPI adjustments on an annual basis. 2A. Criteria for Compensation. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined in Exhibit A. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. 3. Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Agency shall request prior approval from the City whenever the Agency desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. Funding for the second year of the contract is dependent on the agency's performance of the services identified in Exhibit A 21 and any termination of this contract will be with thirty (30) days written notice pursuant to paragraph 13 below. 5. Independent Contractor. Agency and City agree that Agency is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Agency nor any employee of Agency shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employee of the Agency. 6. Indemnification. The Agency shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Agency, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Agency, its officers, agents, and employees. 7. Insurance. A. The Agency shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim /aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 22 8. Record Keening and Reporting. A. The Agency shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Agency shall provide monthly or quarterly reports to the City containing statistical data concerning client intakes and services performed by the Agency during the reporting period. The Agency will report to the City the types and number of services which the Agency provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Agency shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Monitoring The City shall review reports to monitor compliance with the Level of service set forth in Exhibit A. Should the Agency fail to meet the minimum level of service set forth in Exhibit A, the City reserves the right to adjust payments as specified in the section on Criteria for Compensation (2A). 10. Compensation and Method of Payment. The Agency shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Agency's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Agency thirty (30) days written notice of the City's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Agencies desiring to terminate contract due to completion of performance objectives prior to contract end date shall ive the City 30 days written notice of the agencies intention to terminate. 13. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 23 14. Assignment and Subcontract. The Agency shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Human Services Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Agency shall be sent to the address provided by the Agency upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA AGENCY: BY: MAYOR, Jim Haggerton SIGNATURE PRINTED NAME ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK, Christy O'Flaherty APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 24 EXHIBIT A 2011 -2012 Multi Service Center Financial Assistance Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, direct financial (paid to provider) assistance for eviction prevention, utilities, water, sewer bills to help Tukwila residents maintain their housing. 1st Quarter Serve 10 Tukwila residents Provide 10 vouchers Submit outcomes and indicators Include Tukwila specific narrative 2nd Quarter Serve 10 Tukwila residents Provide 10 vouchers Include Tukwila specific narrative 3rd Quarter Serve 10 Tukwila residents Provide 10 vouchers Include Tukwila specific narrative 4th Quarter Serve 10 Tukwila residents Provide 10 vouchers Include Tukwila specific narrative Submit demographics Submit outcomes results Funds will be used to pay for direct financial assistance and administrative costs. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. 25 N cn EXHIBIT C OPERATING BUDGET PLANNED MONTHLY EXPENDITURES 1 2 3 4 5 6 7 8 9 10 11 12 Total Expenditures no to exceed $45,000 Direct financial assistance to be billed monthly along with 35 for program administration to be billed in 12 $3750 incriments. Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City Renton Area Youth Family Services (RAYS) hereinafter referred to as "the Agency whose principal office is located at PO Box 1510, Renton, WA 98057 -1510. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Agency. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Agency for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $55,100 for 2011 and $55,100 for 2012 at a rate of (see Exhibit C) unless a Consumer Price Index adjustment is made for 2012. City Council will consider CPI adjustments on an annual basis. 2A. Criteria for Compensation. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined in Exhibit A. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. 3. Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Agency shall request prior approval from the City whenever the Agency desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. Funding for the second year of the contract is dependent on the agency's performance of the services identified in Exhibit A 27 and any termination of this contract will be with thirty (30) days written notice pursuant to paragraph 13 below. 5. Independent Contractor. Agency and City agree that Agency is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Agency nor any employee of Agency shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employee of the Agency. 6. Indemnification. The Agency shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Agency, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Agency, its officers, agents, and employees. 7. Insurance. A. The Agency shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim /aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 28 8. Record Keeping and Reporting. A. The Agency shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Agency shall provide monthly or quarterly reports to the City containing statistical data concerning client intakes and services performed by the Agency during the reporting period. The Agency will report to the City the types and number of services which the Agency provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Agency shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Monitoring The City shall review reports to monitor compliance with the Level of service set forth in Exhibit A. Should the Agency fail to meet the minimum level of service set forth in Exhibit A, the City reserves the right to adjust payments as specified in the section on Criteria for Compensation (2A). 10. Compensation and Method of Payment. The Agency shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Agency's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Agency thirty (30) days written notice of the City's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Agencies desiring to terminate contract due to completion of performance objectives prior to contract end date shall give the City 30 days written notice of the agencies intention to terminate. 13. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 29 14. Assignment and Subcontract. The Agency shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Human Services Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Agency shall be sent to the address provided by the Agency upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA AGENCY: BY: MAYOR, Jim Haggerton SIGNATURE PRINTED NAME ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK, Christy O'Flaherty APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 30 EXHIBIT A 2011 -2012 RAYS Scone of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, school -based mental health services in all Tukwila schools. Services 1st Quarter Serve 20 undplicated Tukwila residents Provide 250 hours of counseling /case management Report number of group hours Report number of Medicaid residents Submit outcomes and indicators Include Tukwila specific narrative 2nd Quarter Serve 10 Tukwila residents Provide 150 hours of counseling/ case management Report number of group hours Report number of Medicaid residents Include Tukwila specific narrative 3rd Quarter Serve 5 Tukwila residents Provide 100 hours of counseling /case management Report number of group hours Report number of Medicaid residents Include Tukwila specific narrative 4th Quarter Serve 10 Tukwila residents Provide 125 hours of counseling /case management Report number of group hours Report number of Medicaid residents Include Tukwila specific narrative Submit demographics Submit outcomes results Funds will be used to pay for personnel. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. 31 CO ti EXHIBIT C OPERATING BUDGET PLANNED QUARTERLY EXPENDITURES 1 2 3 4 5 6 7 8 9 10 11 12 Total Expenditures $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.66 $4,591.74 $55,100.00 Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City and Renton Area Youth Services, hereinafter referred to as "the Agency whose principal office is located at PO Box 1510, Renton, WA 98057. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scone of Services to be Performed by Agency. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Agency for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $31,330 for 2011 and $31,330for 2012 at a rate of (see Exhibit C) unless a Consumer Price Index adjustment is made for 2012. City Council will consider CPI adjustments on an annual basis. 2A. Criteria for Compensation. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined in Exhibit A. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. 3. Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Agency shall request prior approval from the City whenever the Agency desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. Funding for the second year of the contract is dependent on the agency's performance of the services identified in Exhibit A 33 and any termination of this contract will be with thirty (30) days written notice pursuant to paragraph 13 below. 5. Independent Contractor. Agency and City agree that Agency is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Agency nor any employee of Agency shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employee of the Agency. 6. Indemnification. The Agency shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Agency, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Agency, its officers, agents, and employees. 7. Insurance. A. The Agency shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence/ aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim /aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 34 8. Record Keeping and Reporting. A. The Agency shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Agency shall provide monthly or quarterly reports to the City containing statistical data concerning client intakes and services performed by the Agency during the reporting period. The Agency will report to the City the types and number of services which the Agency provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Agency shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Monitoring The City shall review reports to monitor compliance with the Level of service set forth in Exhibit A. Should the Agency fail to meet the minimum level of service set forth in Exhibit A, the City reserves the right to adjust payments as specified in the section on Criteria for Compensation (2A). 10. Compensation and Method of Payment. The Agency shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Agency's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Agency thirty (30) days written notice of the City's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Agencies desiring to terminate contract due to completion of performance objectives prior to contract end date shall g ive the City 30 days written notice of the agencies intention to terminate. 13. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 35 14. Assignment and Subcontract. The Agency shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Human Services Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Agency shall be sent to the address provided by the Agency upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA AGENCY: BY: MAYOR, Jim Haggerton SIGNATURE PRINTED NAME ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK, Christy O'Flaherty APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 36 EXHIBIT A 2011 -2012 Renton Area Youth Services Substance Abuse Counselor Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, substance abuse and mental health services to 30 high school students in the Tukwila school district. 1st Quarter Serve 8 Tukwila residents Provide 160 hours of youth treatment, case management, assessment, and groups Submit outcomes and indicators Include Tukwila specific narrative 2nd Quarter Serve 8 Tukwila residents Provide 160 hours of youth treatment, case management, assessment and groups Include Tukwila specific narrative 3rd Quarter Serve 6 Tukwila residents Provide 90 hours of youth treatment, case management, assessment and groups. Include Tukwila specific narrative 4th Quarter Serve 8 Tukwila residents Provide 130 hours of youth treatment, case management, assessment, and groups Include Tukwila specific narrative Submit demographics Submit outcomes results Funds will be used to pay for personnel. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. 37 w co EXHIBIT C OPERATING BUDGET PLANNED MONTHLY EXPENDITURES 1 2 3 4 5 6 7 8 9 10 11 12 Total Expenditures 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.83 2610.87 $31,330.00 Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City Tukwila Pantry hereinafter referred to as "the Agency whose principal office is located at 3118 S. 140th St., Tukwila, WA 98168. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Agency perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Agency. The Agency shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Agency shall at all times comply with all Federal, State, and local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Agency for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $21,442 for 2011 and $21,442 for 2012 at a rate of (see Exhibit C) unless a Consumer Price Index adjustment is made for 2012. City Council will consider CPI adjustments on an annual basis, 2A. Criteria for Compensation. The City Of Tukwila will use a variety of measures as indicators of satisfactory contract performance. The Agency will be expected to meet at least 90% of the performance goals (outputs) as defined in Exhibit A. If the Agency does not meet the 90% of performance goals, payment for services rendered under the agreement will be reduced by the number of percentage points below the 90% level. At a 90% success rate, the Agency will be reimbursed at 100 Any exceptions must be negotiated with the City. Exceptions may be made in cases where circumstances beyond the Agency's control impact their ability to meet their service unit goals and the Agency has shown reasonable effort to overcome those circumstances. Exceptions are made at the discretion of the City's Human Services Manager. 3. Agency Budget. The Agency shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Agency shall request prior approval from the City whenever the Agency desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. Funding for the second year of the contract is dependent on the agency's performance of the services identified in Exhibit A 39 and any termination of this contract will be with thirty (30) days written notice pursuant to paragraph 13 below. 5. Independent Contractor. Agency and City agree that Agency is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Agency nor any employee of Agency shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Agency, or any employee of the Agency. 6. Indemnification. The Agency shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Agency, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Agency expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Agency. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Agency, its officers, agents, and employees. 7. Insurance. A. The Agency shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Agency shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim/ aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 40 8. Record Keeping and Reporting. A. The Agency shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Agency shall provide monthly or quarterly reports to the City containing statistical data concerning client intakes and services performed by the Agency during the reporting period. The Agency will report to the City the types and number of services which the Agency provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Agency shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Monitoring The City shall review reports to monitor compliance with the Level of service set forth in Exhibit A. Should the Agency fail to meet the minimum level of service set forth in Exhibit A, the City reserves the right to adjust payments as specified in the section on Criteria for Compensation (2A). 10. Compensation and Method of Payment. The Agency shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Agency's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Agency thirty (30) days written notice of the City's intention to terminate the same. If the Agency's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. Agencies desiring to terminate contract due to completion of performance objectives prior to contract end date shall give the City 30 .days written notice of the agencies intention to terminate. 13. Discrimination Prohibited. The Agency shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Agency to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 41 14. Assignment and Subcontract. The Agency shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: Human Services Manager City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Agency shall be sent to the address provided by the Agency upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA AGENCY: BY: MAYOR, Jim Haggerton SIGNATURE PRINTED NAME ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK, Christy O'Flaherty APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 42 EXHIBIT A 2011 -2012 Tukwila Pantry Scope of Services to be Provided by Agency. The Agency shall furnish to residents of the City of Tukwila, under the City's Human Services program, basic food items to prevent nutritional /food insecurity. 1st Quarter Report number of unduplicated residents served Report number of food bags distributed Report pounds of food distributed Submit Tukwila specific narrative Submit outcomes and indicators 2nd Quarter Report number of unduplicated residents served Report number of food bags distributed Report pounds of food distributed Submit Tukwila specific narrative 3rd Quarter Report number of unduplicated residents served Report number of food bags distributed Report pounds of food distributed Submit Tukwila specific narrative 4th Quarter Report number of unduplicated residents served Report number of food bags distributed Report pounds of food distributed Submit Tukwila specific narrative Submit outcomes Funds will be used to pay for personnel. The Agency shall make all reasonable efforts to ascertain the eligibility of applicants for Agency services, such eligibility to require residence within the City, and shall provide services under this Agreement only to eligible applicants. 43 EXHIBIT C OPERATING BUDGET PLANNED QUARTERLY EXPENDITURES Month 3 6 9 12 Total Expenditures $5360.50 $5360.50 $5360.50 $5360.50 $21,442.00 Contract No. CONTRACT FOR SOCIAL SERVICES This Agreement is entered into by and between the City of Tukwila, Washington, a noncharter optional municipal code city hereinafter referred to as "the City and Community Schools Collaboration of Tukwila, hereinafter referred to as "the Contractor" whose principal office is located at 16256 Military Rd South, Suite 102, SeaTac, WA 98188. WHEREAS, the City has determined the need to have certain social services performed for its citizens but does not have the personnel or expertise to perform such services, and WHEREAS, the City desires to have the Contractor perform such services pursuant to certain terms and conditions, now, therefore, IN CONSIDERATION OF the mutual benefits and conditions hereinafter contained, the parties hereto agree as follows: 1. Scope of Services to be Performed by Contractor. The Contractor shall perform those services described on Exhibit A attached hereto and incorporated herein by this reference as if fully set forth. In performing such services, the Contractor shall at all times comply with all Federal, State, and Local statutes, rules and ordinances applicable to the performance of such services and the handling of any funds used in connection therewith. 2. Compensation and Method of Payment. The City shall pay the Contractor for services rendered using billing voucher and method set forth on Exhibit B attached hereto and incorporated herein by this reference. The total amount to be paid shall not exceed $100,000 for 2011 and $100,000 for 2012 at a rate of $8,333.33 monthly 2A. Criteria for Compensation. The Contractor will be expected to submit required reports and initiate bi- yearly presentations in a timely fashion. 3. Contractor Budget. The Contractor shall apply the funds received under this Agreement within the maximum limits set forth in this Agreement and according to the budget attached hereto as Exhibit C and incorporated herein by this reference as if fully set forth. The Contractor shall request prior approval from the City whenever the Contractor desires to amend its budget by transferring funds among the budget categories. 4. Duration of Agreement. This Agreement shall be in full force and effect for a period commencing January 1, 2011 and ending December 31, 2012 unless sooner terminated under the provisions hereinafter specified. 5. Independent Contractor. Contractor and City agree that Contractor is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither Contractor nor any 45 employee of Contractor shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to the Contractor, or any employee of the Contractor. 6. Indemnification. The Contractor shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Contractor, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Contractor expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Contractor. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Contractor, its officers, agents, and employees. 7. Insurance. A. The Contractor shall procure and maintain in full force throughout the duration of the Agreement comprehensive general liability insurance with a minimum coverage of $500,000.00 per occurrence /aggregate for personal injury and property damage. Said policy shall name the city of Tukwila as an additional named insured and shall include a provision prohibiting cancellation or reduction in the amount of said policy except upon thirty (30) days prior written notice to the City. Cancellation of the required insurance shall automatically result in termination of this Agreement. B. In addition to the insurance provided for in Paragraph A above, the Contractor shall maintain or insure, that its professional employees or contractors maintain professional liability insurance in the event that services delivered pursuant to this Agreement, either directly or indirectly, involve providing professional services. Such professional liability insurance shall be maintained in an amount not less than $500,000.00 combined single limit per claim/ aggregate. For the purposes of this Paragraph "professional services" shall mean any services provided by a physician, licensed psychologist, or other licensed professional. C. Certificates of coverage as required by Paragraphs A and B above shall be delivered to the City within fifteen (15) days of execution of this Agreement. 2 46 8. Record Keeping and Reporting. A. The Contractor shall maintain accounts and records, including personnel, property, financial and programmatic records which sufficiently and properly reflect all direct and indirect costs of any nature expended and services performed in the performance of this Agreement and other such records as may be deemed necessary by the City to ensure properly accounting for all funds contributed by the City to the performance of this Agreement and compliance with this Agreement. B. These records shall be maintained for a period of seven (7) years after termination hereof unless permission to destroy them is granted by the office of the archivist in accordance with RCW Chapter 40.14 and by the City. C. The Contractor shall provide monthly or quarterly reports to the City containing statistical data concerning client services performed by the Contractor during the reporting period. The Contractor will report to the City the types and number of services which the Contractor provided, together with information concerning the number of people who participated or received the services, and other information as agreed upon. The Contractor shall submit its report according to Exhibit A and incorporated herein by this reference as if fully set forth. 9. Compensation and Method of Payment. The Contractor shall submit an invoice and all accompanying reports as specified in the attached exhibit not more than 15 working days after the close of each indicated reporting period. The City will initiate authorization for payment after approval of corrected invoices and reports. 10. Revenues or Fees. A list of all proposed revenues or fees to be charged participants of the City funded program must be attached to this Agreement. Please attach the sliding fee scale if one is used. If fees to be charged is still in negotiation, those fee schedules must be received by the City as soon as they are agreed upon. 11. Audits and Inspections. The records and documents with respect to all matters covered by this Agreement shall be subject at all times to inspection, review or audit by law during the performance of this Agreement. The City shall have the right to an annual audit of the Contractor's financial statement and condition. 12. Termination. This Agreement may at any time be terminated by the City giving to the Contractor thirty (30) days written notice of the City's intention to terminate the same. If the Contractor's insurance coverage is canceled for any reason, the City shall have the right to terminate this Agreement immediately. 13. Discrimination Prohibited. The Contractor shall not discriminate against any employee, applicant for employment, or any person seeking the services of the Contractor to be provided under this Agreement on the basis of race, color, religion, creed, sex, age, national origin, marital status or presence of any sensory, mental or physical handicap. For religious organizations providing services they will provide no religious instruction or counseling, conduct no religious worship or services, engage in no religious proselytizing and exert no other religious influence in the provision of such public services. 3 47 14. Assignment and Subcontract. The Contractor shall not assign or subcontract any portion of the services contemplated by this Agreement without the written consent of the City. 15. Entire Agreement. This Agreement contains the entire Agreement between the parties hereto and no other Agreements, oral or otherwise, regarding the subject matter of this Agreement, shall be deemed to exist or bind any of the parties hereto. Either party may request changes in the agreement. Proposed changes, which are mutually agreed upon, shall be incorporated by written amendments to this Agreement. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Blvd. Tukwila, Washington 98188 Notices to the Contractor shall be sent to the address provided by the Contractor upon the signature line below. 17. Applicable Law; Venue; Attorney's Fees. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. DATED this day of CITY OF TUKWILA CONTRACTOR: BY: MAYOR, JIM HAGGERTON ATTEST/ AUTHENTICATED: ADDRESS: CITY CLERK ,CHRISTY O'FLAHERTY,CMC APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY BY 4 48 EXHIBIT A Contractor will provide the following programs to Tukwila students and families within the Tukwila School District: Student support including academic and program enrichment, family support including information, education and community linkages, and health services support including medical, dental and coordinated community health services. Contractor will provide the following reports to the City as indicated: 1. Monthly: Number of children served at each school, activities offered, program highlights and students on waiting lists. Report will also include summary of cultural liaisons. Reports will be sent to Mayor's Office, Human Services, Parks and Recreation and City Council. 2. Quarterly: Financial statements reflecting year to date expenditures and revenues related to Tukwila programming. Progress report on outcomes. 3. Bi Yearly Presentation to City Council to address program update, progress on identified outcomes 4. Outcomes 2011 A. Increase homework completion and turn in B. Improved attitudes toward school C. Additional outcomes to be identified post strategic planning process to be completed in April 2011 Funds will be used to pay for staffing at each of the schools (90 and program supplies(10 5 49 EXHIBT C OPERATING BUDGET PLANNED MONTHLY EXPENDITURES Agency will bill the City for $8333.33 per month 50 J 44 o Cit Of Tukwila Community Affairs and Parks Committee __2= :9-0p- COMMUTNITY AFFAIRS AND PARKS COMMITTEE Meeting Minutes January 10, 2011 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Verna Seal, Chair; Joe Duffle and De' Sean Quinn Staff: Shawn Hunstock, Nora Gierloff, Evie Boykan, Shelley Kerslake and Kimberly Matej Guests: Lynda Hall, CSC; Tim Iszley, Riverside Casino; Bob Brennan, Riverside Casino; Gary Hess, Great American Casino; Christy Henry, Great American Casino; Jack Walker, Golden Nugget Casino; and Victor Mena, Washington Gold Casino CALL TO ORDER: Committee Chair Seal called the meeting to order at 4:57 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Ordinance: Prohibit Social Card Rooms (Repeal and Reenact TMC 5.20) Legislation was introduced seeking Council approval to repeal and reenact Tukwila Municipal Code Chapter 5.20 in order to prohibit social cards rooms that are conducted as a commercial stimulant within the City. Currently, TMC 5.20 allows for the legal non conforming use and operation of existing social cards rooms within the City of Tukwila; however, it also prohibits future card room uses. A business applicant has recently expressed concern over the City's ability to allow (grandfather) and prohibit such actions simultaneously. Currently, State law requires municipalities either allow or ban social card rooms. Based on further review of legal, political and financial issues as well as state law, which took place during a moratorium, it has been determined that it is in the best interest of the City to prohibit social card rooms after a finite period of time, during which social card rooms would be allowed. This ordinance is related to item B below, in that this first ordinance is the underlying legislation. Item B recommends that the underlying legislation (the ban) be repealed for a finite amount of time (three years), after which time the underlying ordinance goes back into effect. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Ordinance: Allow Social Cards Rooms for a 3 -Year Period (Repeal and Allow with Sunset TMC 5.20) Additional legislation seeks Council approval to repeal Tukwila Municipal Code Chapter 5.20 (as discussed above) in order to allow the operation of social cards rooms, City -wide, subject to a sunset clause of three years. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. C. Human Services Contracts Staff is seeking full Council approval of six (6), two -year human services contracts for a variety of social services as outlined below. last for a duration of two years, and are subject to re Contracts for human services programs y regular review subject g as identified in each specific contract set forth between that respective agency and the City. The six (6) contracts listed below are coming forward to Council for approval since each contract will total more than $40,000 over the two -year duration, and some of these contracts may be considered interlocal agreements, both of which require Council approval. 51 Community Affairs Parks Committee Minutes January 10.2011— Paae 2 Institute for Family Development PACT Program Two -Year Contract Total: $43,200 Specifically, this contract will fund operating costs associated with the Parents and Children Together (PACT) Program. This program offers in -home counseling, skill building and support to high -risk, low income families not engaged in community services. Scope of services can be found on page 7, Exhibit A, of Committee agenda packet. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. Multi Service Center —Emergency Financial Services Two -Year Contract Total: $90,000 This program is geared toward providing emergency financial assistance for eviction prevention, utilities, water, and sewer bills in order to assist Tukwila residents in maintaining their housing and avoiding homelessness. Scope of services can be found on page 13, Exhibit A, of Committee agenda packet. Specifically, this contract funding will provide direct financial assistance and fund program administrative costs. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. Renton Area Youth Services (RAYS) Two -Year Contract Total: $110,200 RAYS provides school -based mental health services in all Tukwila schools. Scope for services can be found on page 19, Exhibit A, of Committee agenda packet. Specifically, this contract funding will pay for personnel costs. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. Renton Area Youth Services Substance Abuse Counselor Two -Year Contract Total: $62,660 Through this contract, RAYS will provide substance abuse and mental health services to 30 high school students in the Tukwila School District. Scope of services can be found on page 25, Exhibit A, of Committee agenda packet. Specifically, this contract funding will pay for personnel costs. UNANIMOUS APPROVAL. FORWARD TO JANURY 24 COW FOR DISCUSSION. Tukwila Pantry Two -Year Contract Total: $42,884 The Pantry provides food assistance and referrals. Scope of services can be found on page 31, Exhibit A, of Committee agenda packet. Specifically, this contract funding will pay for personnel costs. This is the first time an agency was recommended for more funding than they requested. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. Community Schools Collaboration (CSC) Two -Year Contract Total: $200,000 CSC provides student support in before and after school programs including academic and program enrichment, family support and health services. Scope of services can be found on page 37, Exhibit A, of Committee agenda packet. Specifically, this contract funding will pay for personnel costs (90 %0 and program supplies (10 UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. III. MISCELLANEOUS Meeting adjourned at 5:30 p.m. Next meeting: Monday, January 24, 2011 5:00 p.m. Conference Room #3 Committee Chair Approval inute .y KAM. Reviewed by SK. 52 C o COUNCIL AGENDA S YETO SI S 4 isk Initialr ITEM NO. it leetina Date 1 lrepared by 1 _llat or review 1 Council review 1 01/24/11 ff 4gA 02/07/11 FI ITEM INFORMATION CAS NUMBER: 11-009 I ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA ITEM TITLE Resolution adopting the Tukwila Hazard Mitigation Plan CATEGORY Discussion Motion Resolution n Ordinance 1 1 Bid Award U Public Hearing Other Mtg Date 01/24/11 Mtg Date Mtg Date 02/07/11 Mtg Date Mtg Date Mtg Date Mtg Date 1SPONSOR 1 1 Council Mayor Adm Svcs n DCD Finance 1 1 Fire Legal P&R n Police PJV SPONSOR'S A FEMA- approved Hazard Mitigation Plan allows the City to apply for grant funds through SUMMARY the Hazard Mitigation Grant Program (HMGP) and Pre Disaster Mitigation Program (PDM). FEMA has recently completed a pre- adoption review of the City's Hazard Mitigation Plan and will formally approve the Plan upon receiving documentation of its adoption by the City. The Council is being asked to pass a resolution adopting the City of Tukwila's Hazard Mitigation Plan. REVIEWED BY Lf COW Mtg. CA &P Cmte F &S Cmte n Transportation Cmte Utilities Cmte E Arts Comm. Parks Comm. Planning Comm. DALE: 01/19/11 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMITTEE Unanimous Approval; Forward to Committee of the Whole COST IMPACT FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: Comments: MTG. DATE I RECORD OF COUNCIL ACTION 01/24/11 02/07/11 MTG. DATE I ATTACHMENTS 01/24/11 1 Informational Memorandum dated 01/10/11 Draft Resolution Hazard Mitigation Plan Minutes from the Utilities Committee meeting of 01/19/11 02/07/11. JJ c d ,eta** 9s City of Tukwila IA Q W Jim Haggerton, Mayor s /i2 y L INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Interim Emergency Mana•ement Director 1 Public Works Director 0 DATE: January 10, 2011 SUBJECT: City of Tukwila Hazard Mitigation Plan ISSUE Pass a resolution adopting the City of Tukwila Hazard Mitigation Plan. BACKGROUND Congress passed the Disaster Mitigation Act (DMA 2000; Public Law 106 -390) on October 30, 2000. The Federal legislation required states, local jurisdictions and tribal governments to develop and submit a Hazard Mitigation Plan to FEMA. A FEMA- approved Hazard Mitigation Plan allows the City to apply for Hazard Mitigation Grant Program (HMGP) and Pre Disaster Mitigation (PDM) Program grant funds. DISCUSSION On February 17, 2010 Staff introduced Tukwila's draft Hazard Mitigation Plan to the Finance and Safety Committee. During the meeting, the Committee approved Staff's recommendation to post the Plan on the City's website for public comment and then submit the Plan to the Washington State Emergency Department and FEMA for approval. A FEMA- approved Hazard Mitigation Plan represents the City's commitment to reduce risks from natural and technological /manmade hazards and puts the City in a more favorable posture to accomplish mitigation initiatives through HMGP and PDM grant funding opportunities. FEMA has recently completed a pre- adoption review of the City's Hazard Mitigation Plan and will formally approve the Plan upon receiving documentation of its adoption by the City (See FEMA Letter, 11/9/10, Attachment 2). A draft resolution adopting the Plan is provided at Attachment 3. RECOMMENDATION The Council is being asked to consider the resolution adopting the FEMA- approved Tukwila Hazard Mitigation Plan at the January 24, 2011 Committee of the Whole meeting and February 7, 2011 Regular Meeting Attachments: 1. Draft Resolution 2. City of Tukwila Hazard Mitigation Plan 3. FEMA Letter, 11/9/10 H: \Frank \2010 \Emergency Mgt \Info Memo Tukwila Hazard Mitigation Plan 55 56 1 R A A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE TUKWILA HAZARD MITIGATION PLAN. WHEREAS, the City of Tukwila and surrounding areas are subject to various hazards, including flooding, earthquakes, landslides, severe windstorms and other natural and technological /man -made hazards; and WHEREAS, the City of Tukwila is committed to strengthening the City's resilience to the effects of natural and technological /man -made hazards; and WHEREAS, the Federal Disaster Mitigation Act of 2000, specifically Section 322, addresses local mitigation planning and requires local governments to develop Local Hazard Mitigation Plans as a condition of receiving Hazard Mitigation Grant Program funding, Flood Management Assistance, and Pre Disaster Mitigation funding from the Federal Emergency Management Agency (FEMA); and WHEREAS, FEMA has completed a pre- adoption review of the City's Hazard Mitigation Plan and will approve the Plan upon receiving documentation of its adoption by the City; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: The City Council approves participation in the hazard mitigation planning process, development of a City -wide Hazard Mitigation Plan and adoption of the final FEMA- approved Hazard Mitigation Plan, hereby incorporated by reference as "Attachment A." PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Allan Ekberg, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: Attachment A: Hazard Mitigation Plan W: \Word Processing \Resolutions \Hazard Mitigation Plan.docx Fl:mrh 01/12/2011 Page 1 of 57 58 ,,,,Y7-71 0 100 *zsg 'TY HAZARD MI April 30, 2010 59 cn EXECUTIVE SUMMARY Historically, Tukwila and the surrounding communities have experienced the effects of natural and technological /manmade hazards. The most prevalent natural hazards that have affected the City are flooding, earthquakes, severe winter storms and landslides. All of these hazards have caused property damages and financial impacts and will continue to pose some threat to Tukwila residents, businesses, visitors, workers and properties. This five -year Hazard Mitigation Plan was developed to strengthen the City's resilience by reducing risk and preventing Toss. The Plan identified and assessed the potential impact of sixteen (16) natural and technological /manmade hazards that threaten residents, businesses, workers, visitors and properties in Tukwila. The hazards were profiled and evaluated based on their frequency of occurrence and impact to the Community. Based on the conclusion drawn from the Hazard Vulnerability Analysis, Tukwila's highest risk is flooding followed by severe windstorm, earthquake, snow /ice storm, and landslide. The process of identifying and assessing the risks that potential hazards have in our community has resulted in the development of a mitigation strategy that is tied to six goals (Protect Life and Property, Support Emergency Services, Increase Public Awareness, Preserve Natural Systems and Resources, Encourage Partnerships, and Enhance Planning Activities). Vital to the City's mitigation strategy are three major components: Continuation and Enforcement of City Codes, Policies, Plans, and Programs. The City needs to continue administering, implementing, and enforcing the latest building codes and floodplain regulations. Additionally, the City must continue maintaining compliance and good standing in the National Flood Insurance Program (NFIP). Investment of Resources. The City has recently invested over $2 million in flood mitigation initiatives. To meet the goals and objectives outlined in this Plan more funding would be required. State and Federal grants must be aggressively pursued to accomplish priority mitigation projects. Implementation of Mitigation Initiatives. For this five -year Mitigation Plan, the City will focus on the following mitigation initiatives: Priority 1: Construction of a permanent City EOC Priority 2: Retrofit /Replace City Facilities 2 61 Priority 3: Boeing Access Road Bridge Replacement Priority 4: Interurban Ave S Project Containment Wall Construction It is virtually impossible to predict exactly when and where disasters may occur, or the extent to which they will affect the City. However, with planning, collaboration among public agencies, private sector organizations and Tukwila citizens, and an integrated mitigation strategy, it is possible to reduce, or eliminate the Tong -term risk to human life and property from hazards. For the first time in years, Tukwila has witnessed unprecedented planning, collaboration, and cooperation with regional partners, Tukwila citizens and the business community in mitigating the effects of potential flooding from the problems associated with the Howard Hanson Dam. This is Tukwila's first Hazard Mitigation Plan. When approved by the Federal Emergency Management Agency (FEMA) and adopted by the City, this Plan will serve as a living, stand -alone document that will continue to be improved and updated in accordance with Section XII of this document. Once the Plan is adopted by Resolution, the City will meet all requirements of the Disaster Mitigation Act of 2000 (DMA 2000). Under DMA 2000, local governments with a FEMA- approved Hazard Mitigation Plan would be allowed to apply for and receive disaster mitigation project grants under the Hazard Mitigation Grant Program (HMGP), and Pre Disaster Mitigation (PDM) Program. 3 62 1. Planning Process The plan development process began in June 2009 when the City was invited by King County Emergency Management Department to participate in the update of the 2004 King County Regional Hazard Mitigation Base Plan. The City's Emergency Management Director designated the Deputy Public Works Director as the lead City representative to work with the King County Regional Hazard Planning Team which consisted of twenty -seven agencies from cities, fire districts, school districts and utility districts. These agencies served as a steering committee for the Regional Plan update. As part of the planning effort to update the Regional Plan, the twenty -seven representatives participated in group sessions and meetings to collect and develop data, provide input, review plan documents, discuss critical requirements for plan approval, and submit documentation confirming their intent to adopt the final approved plan. Participants also met with Washington State Emergency Management Division representatives to review draft plans, discuss FEMA requirements, identify gaps and make necessary changes. Initially, the participating agencies had focused on developing individual plan annexes that would be integrated into the King County Regional Plan and then submitted to the State and FEMA for approval. Due to the delay on the completion of the Regional Plan, the City proceeded to develop its own stand- alone plan. The development of Tukwila's Hazard Mitigation Plan was accomplished through input and collaboration with the Tukwila's Emergency Management Team (Fire Chief, Assistant Fire Chief, Police Chief, Assistant Police Chiefs, Public Works Director, Deputy Public Works Director, and Emergency Management Director), review of existing City documents including the Capital Improvement Program, Comprehensive Surface Water Management Plan, Operating Budget, Comprehensive Emergency Management Plan, Tukwila's Hazard Identification and Vulnerability Analysis (HIVA) document, after action reports, input from City subject matter experts, and information provided by local, state, and federal organizations. The Hazard Mitigation Plan was also discussed during an Emergency Management Council meeting. See meeting minutes at Attachment 1. Members of the Emergency Management Council include the Mayor, City Administrator, Emergency Management Director and the department directors. With the significantly increased flood risk in the Green River Valley due to the seepage issues at the Howard Hanson Dam, the City has participated in numerous mitigation planning meetings at the local and regional level. The City conducted several public meetings and outreach efforts to discuss flood risks, mitigation activities at the local and regional level and preparedness measures. 4 63 During a public meeting with the residential neighborhood along the Green /Duwamish River, residents were informed of the various flood protection options being considered for their community and the draft Hazard Mitigation Plan that the City has developed. See meeting agenda at Attachment 2. The planning process has resulted in the accomplishment of several flood mitigation initiatives including the placement of flood protection devices to increase levee capacity, and completion of priority capital improvement projects. This is Tukwila's first Hazard Mitigation Plan. The Plan was discussed in an open meeting during the February 17, 2010 Finance and Safety Committee Meeting (Attachment 3) and was posted on the City's website for four weeks to allow public comments (Attachment 4). A notice inviting residents, businesses, neighboring jurisdictions, interested parties, and the general public to view and comment on the draft Plan was published in the Seattle Times on February 25, 2010 and March 10, 2010. Two comments from the public were received. One comment (add two City facilities to the critical infrastructure list) was integrated into the final Plan. Upon approval by FEMA, this Plan will be sent to the City of Tukwila Finance and Safety Committee, Committee -of- Whole, and Regular Council Meetings. The Plan will ultimately be adopted by the Tukwila City Council through a formal resolution. A draft resolution is included at Attachment 5. 1I. Goals and Objectives The fundamental mission of this Plan is to reduce the effects of natural and technological and other manmade disasters in the City of Tukwila. This mission and the following supporting goals and objectives parallel the mission, goals and objectives developed by the Regional Hazard Mitigation Plan Steering Committee. a. Goal One: Protect Life and Property. Implement activities that assist in protecting lives and property by making homes, businesses, infrastructures, critical facilities, and other community assets more resistant to losses from hazards. Incorporate effective mitigation strategies into the City's Capital Improvement Program. Integrate new hazard and risk information into building codes and land use planning. Maintain essential services, facilities and infrastructures during disasters. Identify populations with special needs or those vulnerable to the impacts of disasters. Reduce losses and repetitive damages from chronic hazard events. 5 64 Consider known hazards when siting new facilities. Develop or improve emergency warning and notification systems. b. Goal Two: Support Emergency Services. Participate in local and regional emergency response exercises. Protect and maintain critical facilities, infrastructure and services critical to emergency and disaster response activities. c. Goal Three: Increase Public Awareness. e Conduct education and public outreach meetings and programs to increase the public's awareness about disaster preparedness, mitigation, emergency response, and recovery activities. Enhance the public's knowledge about the hazards that could occur in the region and how those hazards could impact the community. Develop education strategies, programs and materials to assist vulnerable populations and those with special needs. Provide and support comprehensive education activities that address all sectors of the Tukwila community. Partner with private sector to promote employee education about disaster preparedness at the jobsite and at home. d. Goal Four: Preserve Natural Systems and Resources. Protect agriculture, fish, wildlife, and natural resources. Balance natural resource management, and land use planning with hazard mitigation to protect life, property and the environment. e. Goal Five: Encourage partnerships. e Strengthen communication and participation among public agencies, citizens, businesses and industry. Coordinate hazard mitigation planning efforts with other local and regional organizations involved in disaster preparedness, response and recovery activities. Consider participating in the King County Regional Hazard Mitigation Plan update process. f. Goal Six: Enhance Planning Activities. Improve data collection and evaluation processes for identifying critical facilities, infrastructure, essential services, and populations at risk. 6 65 Improve hazard assessment information and resources. Facilitate ongoing review and implementation of this Plan. Actively monitor and evaluate the status, implementation and completion of mitigation action items. Review, update and enhance this Plan. III. Profile The City of Tukwila lies in the heart of the Puget Sound region, sitting 12 miles south of downtown Seattle, 17 miles north of downtown Tacoma, and at the crossroads of two major interstate highways, I -5 and I -405. The City is made up of several geographically distinct areas. Most notably are the valley floor through which the Green River flows, and the West Hill that rises up out of the valley. Residential development and supporting commercial activity are predominant on the West Hill areas, with the major industrial area and central business district located on the valley floor. Its strategic location makes Tukwila an ideal site for over 2000 businesses that currently provide retail, manufacturing, industrial, technology and professional services for this region. Tukwila was once a farming community and is located within the Green River Valley. The landscape of Tukwila changed radically after the Howard Hanson Dam was completed in 1962, allowing the Valley bottom to fill with commercial interests as the regional economy grew. Today, the Valley is filled with businesses, multifamily households and single family residences. The City was incorporated on June 23, 1908. The population was approximately 400 people. Due to annexations, the population of Tukwila grew over 300% in 1989 from 4,500 to more than 14,500. Tukwila has an estimated population growth of 1% per year and currently has approximately 18,000 people. The demographic composition of Tukwila has changed over the years. According to the 2000 Census, Tukwila is one of King County's most ethnically diverse cities, with a larger population born outside of the United States. As of 2000, 4,512 (26.2 of Tukwila residents were foreign born. The number of people speaking a language at home other than English was 5,105 (29.7% of Tukwila's total population in 2000) and 2,759 (17.3 reported that they speak English less than "very well The 2000 U.S. Census found that Tukwila residents live primarily in rental units (57.6 versus home ownership (42.4 The majority of households are families (55 and the average size of households is 2.38 persons. Tukwila is a large player in the region's economy. Located near two large metropolitan shipping centers (Port of Seattle and Port of Tacoma), three major 7 66 highways (I -405, I -5 and SR 518) and two rail lines running through the Valley bottom, Tukwila has become a major regional center of commerce. The State's second largest shopping center combined with industrial, manufacturing, and distribution facilities provide the majority of jobs within Tukwila. The daytime population swells with a large and diverse employment sector consisting of approximately 50,000 employees. The City of Tukwila operates under a strong mayor /council form of government, with the Mayor making up the executive branch, and members of the City Council comprising the legislative branch. The seven council members are responsible for overall policy and City law by passing ordinances and resolutions. The Mayor is the Chief Executive Officer and is responsible for the administration, public health, safety, and welfare of the City. IV. Land Use and Development Geographically, Tukwila is a relatively small area within an extensive valley centered on the Green /Duwamish River drainage system. While the valley is relatively flat, the upland plateau has rolling undulating topography. Tukwila's residential neighborhoods consist of mix dense, small town residential areas and newer suburban areas. Those residential neighborhoods are distinct geographic areas within an urban setting that is becoming increasingly crowded with all the challenges of urban living. The Green /Duwamish River valley has evolved from an agricultural area to a regional industrial and retail area. Land use along the river system is mostly commercial and industrial with few residential areas. With the designation of the Tukwila Urban Center and the Manufacturing Industrial Center in the Duwamish Corridor, development along the shoreline is likely to evolve into more intensive commercial and industrial uses. Intense development over the years has already altered the natural environment along the river system. A Land Use Zoning map is included in this Plan (Attachment 6). It conveys the Tong -term plan for the primary-use character of the various City neighborhoods. All areas of the City have distinct characters established many years ago. There are few parcels of land that are remnants of the City's farming community but most of the land is now suburban residential, commercial and industrial. V. Hazard Identification and Vulnerability Analysis This Section provides information on potential hazards whose impacts would go beyond those considered "routine emergencies" within the City of Tukwila. Hazards are separated into two major categories, Natural, and 8 67 Technological /Manmade events and will serve as a basis for local emergency planning. This hazard analysis uses High, Moderate and Low adjective descriptors for each hazard's probability of occurrence and the City's vulnerability and the potential impact of hazard to life and property. The risk rating is assigned on the probability of a hazard occurring at certain intervals. A final risk rating is assigned based on a subjective estimate of their combination, and the risk rating will ultimately help focus the emergency management and hazard mitigation programs on the incidents with the greatest potential risk. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Hazard Analysis Table Probability of occurrence is an adjective (high, medium, low) of a particular hazard impacting the City of Tukwila during a certain time interval. Probability is based on a limited objective appraisal of a hazard's frequency from historical data, trends, and other information provided by reliable sources. For the purposes of this analysis, the criteria for high, moderate, and low probability are: High Probability: The likelihood that a hazard will occur within a year. Moderate Probability: The likelihood that a hazard will occur within the next 2 -10 years. Low Probability: The likelihood that a hazard event will occur with the next 10 -100 years. Events occurring once every 100 -plus years are considered as low probability. The criteria for evaluating impacts are subjective. While there is some financial data available for property damages, economic losses are more difficult to ascertain. Additionally, the cost for injuries and fatalities are also difficult to assess. 9 68 tliklU 14 AZ 5 ,0 DROUGHT Definition of Hazard Drought is a period of unusually dry weather that persists long enough to cause serious problems such as crop damage, extreme fire hazard, and /or water supply shortages. The severity of the drought depends upon the degree of moisture deficiency, the duration, and the size of the affected area. There are four different ways that drought can be defined. Meteorolociical a measure of departure of precipitation from normal. Due to climatic differences, what might be considered a drought in one location of the country may not be a drought in another location. Agricultural refers to a situation where the amount of moisture in the soil no longer meets the needs of a particular crop. Hydroloaical occurs when surface and subsurface water supplies are below normal. Socioeconomic refers to the situation that occurs when physical water shortages begin to affect people. History of Hazard as it Affects the City of Tukwila Historically, drought has not been a major concern for the Tukwila area. The Tukwila area experiences water shortages and low flow on rivers and streams every few years. A severe reduction in the flow of rivers and streams in the area could cause serious damage to the aquatic life in the wetland areas. In 2001 rainfall for western Washington fell to 30% below normal. The National Weather Service reports that 2000 -2001 had been the driest winter in Washington since 1976 -77. It is also one of the five driest in the past 100 years. In 1992, low flows in area rivers threatened fall salmon spawning. Stream flows were between 30 and 70 percent of normal. Hazard Identification Nearly all areas of Tukwila are vulnerable to the effects of drought. Water utilities are aware of this problem. They continuously monitor ground water levels, and will implement water conservation measures as necessary. 11 70 Highline water district intertie Water district 75 intertie Water district #75 intertie Vulnerability Analysis The agricultural and farming community would feel the greatest impact of a moderate drought. Farming and agriculture in the greater Tukwila area are comprised of small farms that produce fruit and vegetables. Several nurseries are also located in the area. Annual and perennial crop losses, damage to crop quality, and increased insect infestation would affect the farming community. A moderate drought would also force the added use of the community water system due to the diminished water supplies. This reliance would create a financial strain on the farming and agricultural community, causing higher prices in the marketplace. A lengthy drought combined with extremely hot weather would create cause for concern. The farming and agricultural community would face financial hardship if they had to rely solely on the municipal water supply to irrigate their crops and provide water for their animals. Severe problems could conceivably occur in the event of water shortages requiring rationing. Many businesses, small and large alike are high water consumers. These businesses require large amounts of water in their daily operations. A severe drought creating water rationing could force these businesses to cut back on operations until water levels improve. The Toss to manufactures and sellers of recreational equipment and related activities would impact the local recreation and tourism industry. Financial losses and the layoff of workers could result. Fires from grass and brush with reduced moisture content would spread rapidly and pose a threat not only to farm crops and wildlife, but also to homes and businesses near susceptible wild land /urban interface areas. There may also be a reduction in water available to fight fires. A major urban fire requiring large volumes of water could have significant impact on local water supplies during a drought. Conclusion The most significant vulnerability in Tukwila from a prolonged period of dry weather is the elevation of fire threat in the land -urban interface along I -5 on the west. Because the Tukwila area is serviced by a commercial water system supplied by City- purchased water and is backed with subsequent interties, it is unlikely that a moderate drought would create an economic concern for the area. Such an event in the Tukwila area would not likely be a threat to human life. 12 71 High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) LaProab�El� Low Probability Low Probability gt c :11 (Moderate Impact) (High Impact) Drought Probability and Impact Analysis 13 72 EARTHQUAKE Definition of Hazard Earthquakes are defined as the sudden release of energy occurring from the collision or shifting of crustal plates on the earth's surface or from the fracture of stressed rock formations in that crust. This release of energy results in the earth shaking, rocking, rolling, jarring and jolting; having the potential to cause minimal to great damage in the Puget Sound area. Earthquakes are measured by units of magnitude, which is a logarithmic measure of earthquake size. This means that at the same distance from the earthquake, the shaking will be 10 times as large during a magnitude 5 earthquake as it would during a magnitude 4 earthquake. Hiistory of Hazard as it Affects the City of Tukwila Western Washington and the Tukwila area have a long history of documented earthquake activity. Tukwila is geographically located in an area known as the Pacific Ring of Fire. The same geologic events that result in the creation of volcanoes and volcanic events may also generate notable earthquakes. Western Washington is framed by the Pacific, North American, and Juan de Fuca plates, with a significant amount of active fault lines identified in the Puget Sound area. All of these have been the cause of earthquakes in history, with the most notable recent earthquakes being the 1949 magnitude 7.1 Olympia earthquake, which caused over $100 million in damages and killed 8 people; the 1965 magnitude 6.5 Seattle- Tacoma earthquake which caused over $50 million in damages and killed 7 people; and the 1999 magnitude 5.5 Satsop earthquake. The most recent 6.5 magnitude Nisqually earthquake caused over $2 billion damages and injured over 400 people in Western Washington. In Tukwila, a few commercial buildings received significant structural damages. Annually, hundreds of earthquakes occur in Washington, most of which go unnoticed (less than magnitude 2.5). Hazard Identification The earth is divided into three main layers a hard outer crust, a soft middle layer and a central core. The crust is broken into massive irregular pieces called "plates which have been moving very slowly over the earth's surface for billions of years, driven by energy deep within the earth. This movement has shaped the physical features of the earth its mountains, valleys, plains, and plateaus. As these plates move, stresses are built up and periodically release energy in areas where the plates come into contact with each other. 14 7 3 P44 .4 -1 !0!:11VF 4!:::11 :i il:i'! v 7 g p i,cc..k,.,,,,..:. 5j/ r {y 872 Weis h l rjt+ n //'./7/;''''''''' TNI:fiJ FT 7-nN f pal;ifl p ,Juan de Fuca t o 1 3: r g vrth A�7eriCa i g N e i g{ (Conti nenfa itpot"f t r t i t r 1.. Plate p Deep Earthquakes (40 miles below the Earth's surface) are within the subducting oceanic plate as it bends beneath to cmtinental pplate. The largest d: Ho-invest earthquakes known were 1949 (M i f), 196 (6 (M 6. ,and 1 (M 6.8}: Shallowearitrquakes (Yeas Iran 15 miles deep) are caused by faults h the Marti American Con The Seattle fauHproduced a shallow magnitude 7+ earth quake 1,100 years ago, Other magnitude 7+ earthquakes occurred 1872,1 918, and 1946. Subduct on Earthquakes are huge quakes that result when the botndary between the oceanic and centirienlal plates ruptures: In 1700, the rrtast recent Cascadia Subductian Zone ear: q uake sent a 'fauna as far as .1apin. .4n.,A, Mt. St Helens/Other Cascade Volcanos There are three technically distinct types of earthquakes that have the ability to generate powerful damaging motion in the greater Puget Sound area: Benioff Zone /Interplate (Deep) earthquakes These earthquakes occur at depths of 15 to 60 miles from the subducting Juan de Fuca plate. The Olympia, Seattle- Tacoma, Satsop and Nisqually earthquakes are all examples of Benioff Zone earthquakes. They usually do not exceed magnitudes of 7.5, are 15 -40 seconds in duration, have normal faulting with no large aftershocks. These earthquakes are more frequent than subduction zone earthquakes, typically occurring every 30 or so years. 15 74 Subduction Zone Events These earthquakes occur along the interface between tectonic plates, generated from the collision of the Juan de Fuca, Pacific, and North American plates. This area is also known as the Cascadia Subduction Zone, and it ranges from southern British Columbia to Northern California. These earthquakes are considered great magnitude events and may reach 8.0 -9.0 on the Richter scale. Researchers say the stresses they observe off the coast of Washington could cause an earthquake measuring up to 9.5. The duration of shaking could last up to 3 minutes. A subduction zone earthquake may also generate tsunamis. The last known subduction earthquake in the Puget Sound area occurred in 1700. Geologic evidence indicates that these great earthquakes may have occurred at least seven times in the last 3,500 years, suggesting a return time of 400 -600 years. Shallow Crustal Earthquakes The largest known historic earthquake in Washington or Oregon occurred in 1872 in the North Cascades. This earthquake had an estimated magnitude of 7.4 and was followed by many aftershocks. It was probably at a depth of 10 miles or less within the continental crust. Many other crustal sources in Washington and Oregon could also produce damaging earthquakes. Recent studies have found geologic evidence for large shallow earthquakes 1,100 years ago within the central Puget Basin. Massive block landslides into Lake Washington, marsh subsidence and tsunami deposits at West Point in Seattle, tsunami deposits at Cultus Bay on Whidbey Island, and large rock avalanches on the southeastern Olympic Peninsula have all been dated to approximately 1,100 years ago. Earthquake energy is released on the earth's surface primarily through faults. A fault is a fracture in the crust of the earth along which rocks on one side have moved relative to those on the other side. Most faults are the result of repeated displacements over a long period of time. A fault trace is the line on the earth's surface defining the fault. Fault rupture almost always follows preexisting faults, which are zones of weakness. Rupture may occur suddenly during an earthquake or slowly in the form of fault creep. Sudden displacements are more damaging to structures because they are accompanied by shaking. The following is a map of major earthquake fault zones in the Puget Sound region. 16 75 Major Fault Zones in the Puget sound TO I ICt rl 4 as 0 eiN7iVeni 7:: 7:'-'4; 1_, �5. -e,� z N. Whidbey Is. Fault �1'., .�,S? 1;::,::,‘.~74Z7;1 el,?T' .q4''';,,„'N'-,\If.:., PortAng 3 a',3, z 5 F NiVm 4a vi 4. �r s rre Everett z G S. W hldbey Is. Fault y1 .�t� Ail* 1 Seattle Fault 1 1: `:;ktd A_______. e y ak Bremerton Tukwila 1 tit a fi 4:_ K c S 1,1015:1' r- 0 T oma C _i_ 47 L 1 C 1 I I 1 I I r 1) 50 KM 1 122 123 In addition to the different types of earthquakes, geologic factors affect how the Tukwila area will fare during an earthquake. The valley is composed of soft materials such as mud, artificial fill and layers of sand and clay that can amplify ground shaking and make overall damage more intense. Soft soils tend to liquefy during an earthquake creating a condition known as "liquefaction This condition can result in local areas experiencing severe damage, especially where the ground fails (or liquefies) under buildings, pipelines or bridges. Landslides and rock falls may be triggered on steep slopes. 17 76 Vulnerability Analysis .s v i s 4a rz b i CRY+ T f k.4 l c i x emu.! a- tom r� 'sue y t a? N x S s Jr 1``°S Tom Reese The Seattle Times A cts the earthquake- triggered mudslide worker that inspe Flowed into Cedar damage River from an in Renton's Maple Valley. Any building or structure built on land that slides in an earthquake could be destroyed, creating an extreme hazard for those buildings or structures on the hillsides above the valley floor. Landslides could also pose a threat to transportation routes, preventing emergency vehicles from responding in an earthquake disaster. Additionally disruption of water, sewer, power and communication lines would be likely. e t J' r a-� e y hr .r^. ;4. -4.4- A 1 p V A ,TE r 4 s i `......n Y v 'p ffi "g tur s J am a"s „n� St Bl oom The A Press A sidewalk in Olympia that buckled from the Nisqually quake. Transportation and communication would be limited or inaccessible. Major transportation lifelines are built on liquefaction prone soils and hillsides that could be destroyed as a result of an earthquake. Bridges may be damaged or need structural assessment resulting in road closures. Assessment of bridges, overpasses and roadways may be delayed, creating a potential for injuries. 18 77 Downed utility lines could cause more problems for transportation as well as the loss of communication and power. Fire, a hazard in itself, frequently accompanies earthquakes. Fire usually occurs as a result of damaged electrical equipment, broken gas lines, fuel spills, disrupted heating equipment or any combination thereof. These fires can break out in multiple locations in a short period of time following an earthquake, quickly causing firefighting resources to be overextended. Additional strain on firefighting capabilities could be caused by transportation route interruptions and broken waterlines, which could make firefighting challenging. mot; i fr 1 T °ii Z y 4 �f r w ''7' ,1 t. F,' J.$ ff ,yid t y 9 �t a r t g l"p 4 ,l l t fy3'✓n H" y 9en r i i t C �s i4 s its, i b ..a YJ�.1 1 m 4l+ ..am..:w? 3 1 =7,-1 EI AYI� 7 S P _a `a a ...ate ,:1 r s �I ;M s g, b !f f L:4- 4: t Lr S Sp w Masonry Damage in Seattle after the 2001 Nisqually earthquake Damage to existing structures in the area could be significant, with older brick buildings and tilt -up warehouses potentially being the most susceptible. Because the valley contains a large concentration of older buildings situated on soil prone to liquefaction, it is likely that this area would be heavily damaged in the event of an earthquake. Facilities such as schools and community buildings are of concern as well, due to the potential for high loss of life. The Howard Hanson Dam has a significant effect on the Duwamish /Green River. The structural issues recently discovered at the Dam poses a significant risk for flooding throughout the entire Green River Valley Community. An earthquake could potentially compound problems at the Dam and could create a serious flood hazard to downstream communities. The time that an earthquake occurs significantly determines the impact of the quake. The most significant effect of time relates to the potential for human casualties. Experts believe that casualties would be greatest during hours of heavy vehicular traffic and when large numbers of people are in concentrated 19 78 areas such as business and government districts, places of commerce and schools. Conclusion The effects of a major earthquake in the Tukwila area have the potential to be catastrophic. Potentially, there could be hundreds of fatalities and thousands left homeless. Damage to buildings and structures could be in the millions of dollars. Transportation and communication could be disrupted from flooding, landslides, structure damage, and downed lines. Building codes continue to be strengthened to address potential effects of earthquakes on structures. However, because of an earthquake's potential for catastrophic human and economic consequences, it is incumbent upon the City to continue taking appropriate actions that mitigate against its severity by enforcement of codes, implementing improved building standards, and by educating City employees, residents and businesses. Public awareness programs, school staff and student community "Drop, Cover and Hold" training and drills, Community Emergency Response Team (C.E.R.T) education and training, and community outreach on what to do before, during and after an earthquake are preparedness measures that should be incorporated into the mitigation strategy. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability kF (Low Impact) (Moderate Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (Low Impact) Earthquake Probability and Impact Analysis 20 79 FLOODING Definition of Hazard A flood is an unusually large flow or rise of water, especially over land not usually covered with water. Of all possible natural hazards, Tukwila is most prone to flooding. There are two types of flooding which could conceivably occur in this area: Riverine flooding: Floods which occur because of prolonged rain, melting snow or both. The first element leading to a potential Riverine flood is a heavy, fresh snow in the mountains. If a weather front with warm winds, usually from the southeast, and heavy rainfall follow the snow before it has a chance to settle and solidify, a flood potential exists. Flash flooding and surface flooding: Several factors contribute to flash flooding. The two key elements are rainfall intensity and duration. Topography, soil conditions, urbanization and ground cover also play important roles. Flash flooding occurs within a few minutes to a few hours of excessive rainfall, a dam or levee failure, or a sudden release of water held by an ice or log jam. In addition, localized surface or "urban" flooding occurs as the result of drainage systems that are incapable of carrying exceptional volumes of snowmelt and heavy rain runoff. The first flooding type is the most likely to occur, with the second being possible as the result of dam or other flood control system failure, such as the Green River levee system. History of Hazard The Green River Valley was historically inundated by large floods until the construction of the Howard A. Hanson Dam. Since operation commenced in 1962, the Dam, together with the construction of a levee systems along the Green River, have prevented significant flooding and limited flood damages. r yas e g zrs i l ikagke y Green River Valley flooding in the 1930's 21 80 There have been five Presidential declarations for flood disasters in King County since 1970, with the most recent and memorable floods in the vicinity being the ones that occurred in November December 1990, the flood of February 1996, and the flood of 1997. All of these floods caused severe damage to several City parks and roadways. The rainfall was less intense during the recent 2001 New Year's storm. The most significant difference between the 1996 and 2001 events was the combination of heavy rainfall and melting of significant snow accumulations at low elevations in the most heavily populated areas of the county during the New Year's storm. This combination produced flooding and large volumes of runoff in the urban and suburban creek basins. In November 2006, the prolonged rain events damaged two sections of the Green River Levee in Tukwila. The damage was on the west side of the River (Sites 3 and 5). Site 3 is located southwest intersection of West Valley Highway and South 180 Street and Site 5 is southeast intersection of South 180 and Andover Park West. The total cost to repair the two sections was approximately $6 million dollars. The damages in Tukwila represent two of more than 50 levees damaged in the region. Following a record high level of water behind the Howard Hanson Dam in January 2009, the U. S. Corps of Engineers (USACE) discovered problems with the Dam that has the potential to cause serious flooding in the Green River Valley communities of Auburn, Kent, Renton, Tukwila and Seattle. To date, USACE has spent nearly $10 million dollars constructing a temporary seepage barrier and improving the drainage systems at the Dam. The downstream communities have also spent millions of dollars in flood fighting and flood protection activities. Hazard Identification Tukwila experiences some degree of flooding almost every year. This event is most likely to occur during "flood season" between the months of November and March when rains are the heaviest. The major problems have been lowland flooding and road closures as a result of standing water. Surface flooding is most likely caused by slow- moving thunderstorms or by heavy rains associated with spring or early summer storm systems or combined with Riverine flooding. A flash flood is likely to occur as a result of some form of flood control system failure. A failure of the levee system that has been built up and guards the banks of the Green River would also produce flash flooding. Since the banks of the Green River are built up several feet higher than the surrounding area, damage to these banks or levees would quickly inundate the adjacent areas and spread throughout the lower, valley floor. 22 81 Vulnerability Analysis A very common type of flooding in the lowland areas is due to the frequent two to three day storm. This flooding normally creates transportation difficulties like slippery roadways and poor visibility, increasing the likelihood of traffic accidents and a slowdown in emergency response. Basement flooding and mudslides are also likely occurrences. A storm lasting longer would worsen the effects considerably. Possibilities include: serious property damage, disruption of utility systems, inaccessibility of the valley area via normal traffic routes, health and environmental hazards as a result of sewer and septic system backups and storage of hazardous substances in area businesses, displacement of those living and working in the affected area, and economic disaster for businesses and citizens alike. The Howard Hanson Dam is located approximately 40 miles upstream from Tukwila on the Green River. In the event of dam failure, the riverbanks in the Tukwila area would reach their peak (bank level elevation approximately 39 feet) in about 8 hours with the entire Green River Valley inundated with 8 15 feet of water within 24 -36 hours. T X r �s y� 3r Howard Hanson Dam Shortly after the discovery of two depressions on the right abutment of the Dam, USACE Engineers quickly excavated the sites, installed monitoring equipment and conducted tests. They have isolated the cause of the two depressions, but they are still concerned with the seepage within the abutment. USACE has 23 82 constructed a temporary seepage barrier wall and has improved the right abutment drainage system but until seepage concerns are permanently addressed USACE has placed restrictions on the pool elevation. The restricted flood storage means that if heavy and prolonged rain occurs, USACE would release water into the Green River at much higher flow rates for longer periods of time. This situation creates a significant risk of flooding for Tukwila residents, businesses, and properties along the Green River. A City map depicting the potential flood affected areas is provided as part of this Plan at Attachment 7. Should a major flood event occur, the temporary restrictions on pool elevation could cause the following scenarios: Overtopping river flows that are higher than the existing or raised top of level or riverbank. on the levee system. Debris Flow upstream logs, trees, buildings, etc. that could jeopardize the integrity of the levee, riverbank, bridges or critical infrastructure such as telecommunications cables, and utilities. Levee /bank degradation high river flows could cause scour or erosion that lead to piping, boils or seepage through the levee /bank. Levee failure unexpected break in a levee due to undetected structural defects. The water pressure is so great that it will scour at the levee and the ground and quickly create a breach 100' or more in width. ',.t7-:- 1 c° 2 3 `a i fi y f 7 Catastrophic Levee Failure 24 83 Conclusion The permanent solution to fix the seepage problem at the Howard Hanson Dam is a significant undertaking. It will cost millions of dollars and will take a few flood seasons to complete the massive project. In the mean time, the Green River Valley community is faced with the potential Toss of life and economic disaster should any of the scenarios occur. If heavy and prolonged rain occurs during the flood season, many homes and businesses in the Valley including parts of Auburn, Kent, Renton, South Seattle, and Tukwila could be flooded. Evacuations in some communities are possible, key transportation routes and transit services could be disrupted, power outages and sewage backups are possible, critical communications could be damaged and public safety assets would be strained. The entire Tukwila community must continue to work on preparedness measures and implement prudent and responsible flood protection mitigation activities. The City should continue to participate in the National Flood Insurance Program and residents as well as businesses should consider purchasing flood insurance. y 1 S fr x a -,5 b,.. n ';�.'c. .Y ::.YES n .N cr ;?r.r+L�' Tukwila Flood Mitigation Project November 2009 High Probability High Probability t aft (Low Impact) (Moderate Impact) i Moderate Probability Moderate Probability Moderate Probability (High (Low Impact) (Moderate Impact) Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Flood Probability and Impact Analysis 25 84 LANDSLIDE Definition of Hazard The term landslide refers to the downward movement of masses of rock and soil. Landslides in this area are for the most part masses of soil ranging in volume from just a few feet, to many yards. The rate of travel of a slide can range from a few inches per month to many feet per second, depending on slope, material and water content. Landslides can be initiated by storms, earthquakes, fires, erosion, volcanic eruptions and by human modification of the land. History of Hazard Tukwila's topography has made some areas prone to landslides. In recent years, there have been incidents of property damages from landslides. Heavy snowstorms in December 1996 and January 1997 were followed by a warming trend that caused quick melting, runoff, and flooding. This period was then followed by rain. This led to over 100 slides in King County over the subsequent two -month period. Most recently, during the December 2008 January 2009 severe winter storm, a major landslide occurred on a 120 -feet high steep bluff above the west side of Interurban Avenue, displacing approximately 100 feet of jersey barriers and blocking traffic for several hours. Fortunately, no injuries occurred but the City incurred several thousand dollars in clean -up and debris removal costs and overtime for Tukwila Police, Fire and Public Works Department personnel. Hazard Identification Conditions which lead to soil instability and sliding include steep slopes, water saturation and deep frost. Building and road construction are also a contributing factor to landslides as they often undermine or increase the slopes of otherwise stable soil. Landslide hazard areas include areas potentially subject to landslides based on combination of geologic, topographic, and hydrologic factors. They include any areas susceptible because of any combination of bedrock, soil, slope (gradient), slope aspect, structure, hydrology, or other factors. 26 85 Features that may indicate Landslides include: Ancillary structures such as decks and patios tilting and /or moving relative to the main house. Tilting or cracking of concrete floors and foundations. Leaning telephone poles, trees, retaining walls or fences. Rapid increase or decrease in creek water level. Sticking doors and windows, and visible open spaces indicating jambs and frames out of plumb. The following are some measures that can be taken to avoid landslide hazards: Reduce surface erosion, keep drains and culverts clear. Maintain and improve vegetation; trees and shrubs provide root strength to hold the soil in place and help dewater the slope. If such vegetation is removed, root strength will be gone within 2 to 12 years and will not be easily restored. Protect bluff from surface erosion; apply erosion mats, plastic sheeting, or other erosion control material where vegetation will not take hold. The hillsides on the east and west sides of the Green River Valley area are particularly vulnerable to landslide activity. Because there are many structures built along these hillsides more lives are endangered and there is greater potential for damage in the event of a major occurrence. Vulnerability Analysis Landslides can cause disruption of roads, water, sewer, gas, electric and phone lines, as well as serious damage to public and private property. Injuries, loss of life and property Toss could occur. International Building Code and Tukwila Land Use Zoning Code regulations address impacts of potential development in landslide areas. 27 86 Conclusion Geologically hazardous areas include areas susceptible to erosion, sliding, earthquake, or other geologic events. They pose a threat to the health and safety of citizens when incompatible commercial, residential, or industrial development is sited in areas of significant hazard. Some geologic hazards can be reduced or mitigated by engineering, design, or modified construction or mining practices so that risks to health and safety are acceptable. When technology cannot reduce risks to acceptable levels, building in geologically hazardous areas must be avoided. The effects of landslides could be mitigated by considering and enforcing sensitive area and land use ordinances. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Modeiatefkobabil ty Moderate Probability (Low Impact) Mode'rateImpact); High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Landslide Probability and Impact Analysis 28 87 SNOW /ICE STORM Definition of Hazard This type of hazard is an atmospheric disturbance characterized by strong wind and is usually accompanied by rain, snow, sleet, hail, and often thunder or lightning. Snowstorms or blizzards, are storms accompanied usually by high winds and /or snow drifts. These storms occur occasionally in the area. Hailstorms occur when freezing water in thunderstorm type clouds accumulates in layers around an icy core. Wind added to hail may batter crops, structures and transportation systems. An ice storm occurs when rain falls out of warm moist upper layer of atmosphere into a below freezing, drier layer near the ground. The rain freezes on contact with the cold ground and accumulates on exposed surfaces. If this is accompanied by wind, damage can occur to trees and utility wires. History of Hazard The Tukwila area like the rest of the Puget Sound area is known for its moderate climate. Snowfall rarely exceeds ten inches in an entire season. The snow that does fall seldom remains on the ground more than a couple of days. Chances for accumulation of snow in the event of a single severe weather front following another are historically minimal. However, since 1985 and most recently in January 2004 the area has experienced major winter storms that have created significant hazards and damages totaling millions of dollars. Hazard Identification All areas of Tukwila are subject to the effects of these hazards. In particular, people, power lines, transportation routes and structures are vulnerable to the effects of cold, weight of the snow, winds and falling trees. Snow, like other hazards, does not have the same impact on all areas. The depth of the snow as well as the temperature and location of the snowfall are major factors in determining the degree of hazard that is presented to the area. Building codes continue to be strengthened to address potential effects of snow and ice storms on the structural integrity of buildings. 29 88 Vulnerability Analysis The Tukwila area has hills on either side of the valley. The hillsides and infrequency of snowstorms make such storms dangerous and difficult to deal with. Major transportation difficulties usually occur as the result of even a minimal snowfall. Heavy snowfalls create dangerous, inaccessible roads, poor visibility, and traffic accidents. Drivers in the area have little opportunity to gain experience driving on snow covered streets, with problems amplified by lack of proper tires and chains to mitigate the hazardous driving conditions. Snow removal operations are often affected by lack of manpower and equipment. Emergency response by fire, police, and public works personnel is often hampered by ice and snow on roads that are sometimes inaccessible and dangerous. Most of the structural damage resulting from heavy snowfalls is roof and structure collapse, with downed power lines and trees providing major difficulties for repair crews and residents. Elderly and vulnerable people often find themselves isolated in these situations and have difficulty obtaining food, medicines and other necessities. Additionally, dangerous situations occur as the result of power outages that result in the lack of heat for many areas. Efforts made to create makeshift heating and lighting often lead to fires, explosions and asphyxiation. Ice and freezing rain, which frequently hits Tukwila create similar difficulties. Ice and freezing rain are not as visible as snow, and therefore intensify the driving and transportation hazards. Freezing conditions are a common occurrence from November to February. These conditions can exist as the result of a simple rain with temperatures dropping below the freezing level overnight creating an "unknown" hazard to the community as morning activities begin. Conclusion Snow and ice storms can strike the area with little warning. These incidents occur infrequently and as a result, the effects of them are often enhanced by the public's inexperience dealing with the challenges posed by them. The most significant effect of these storms is structural collapse, interruption of utilities and the disruption of transportation routes, injuries, hardship and economic loss. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Snow /Ice Storm Probability and Impact Analysis 30 89 URBAN FIRE Definition of Hazard Urban Fires in cities or towns primarily involve buildings with potential for spread to adjoining structures. Additional risks can be found in the numerous modes of transportation that can potentially intermingle within a given jurisdiction. Although the statistics show a decline in fire casualty rates in recent years, the U.S. rate remains much higher than the reported fire death and damage rates for Australia, Japan, and most of the Western European countries. The urban fire hazard in the City of Tukwila involves areas where single family homes, multi- family occupancies, multi -unit transient residential occupancies and /or business facilities are clustered dose together, increasing the possibility of rapid fire spread to another structure. Other areas are characterized by adjoining buildings. Adjoining buildings are found in the commercial or industrial sectors of the city or include other closely spaced wood framed structures. Not to be overlooked are the numerous transportation modes and routes that intersect the city's landscape. Fire responses can and have been generated to all modes of private and commercial transportation on either of two interstate freeways and numerous state highways and local surface streets. The city of Tukwila hosts a major North /South rail line. Transportation of cargo is the primary use for this line, however, Amtrak and mass transportation commuter rail locomotives share this same stretch of track. The newly completed Sound Transit Light Rail system spans the length of the city, and poses the difficult threat of fires in mass transportation vehicles on elevated structures. Portions of Boeing Field (King County Airport) rest with the borders of the city. This airfield generates continuous private and commercial air traffic, with many annual take offs and landings generated, and much of these taking place above the city's airspace. Although private and commercial vessel traffic on the Duwamish /Green river system is somewhat limited within the city's jurisdiction, consideration must be given to the added risk of response to fires involving vessels during transit through the jurisdiction. As a transportation hub, the City of Tukwila's risk or exposure to fires involving some form of transportation nearly equals the potential risk associated with structural response. Hazard Identification Fire has many causes which can range from faulty wiring to improper storage and handling of flammables, illegal explosive devices, and arson. Fires range from small fires which can be easily managed to a conflagration. A conflagration is a fire that expands uncontrollably beyond its original source area to engulf 31 90 adjoining regions. Wind, extremely dry or hazardous weather conditions and explosions are usually the contributing elements behind a conflagration. There are certain sectors of the city and populations which are more vulnerable to fire than others. Those areas which have a high risk population density present a high risk for fire simply due to increased exposure and probability. Those same areas can also pose the threat of high casualty rates for the same reasons. A large urban fire puts a tremendous strain on many of the operating departments of the community. The fire service needs all available firefighters to control the blaze and yet must continue to meet normal demands for service; law enforcement provides for evacuation activities, traffic and crowd control; public works is tasked with supplying a continuous supply of critical utilities necessary to manage the incident. Zone resources may be asked for assistance in one form or another, resulting in reduced response capabilities in the supporting jurisdictions. Vulnerability Analysis The housing of low income persons is often in older structures which do not conform to modern building and fire codes and do not contain fire detection devices. These structures are also prone to faulty electrical, heating and other utility systems due to age and lack of proper maintenance. Many of these older structures were constructed in very close proximity to one another, enabling fire to spread rapidly from one structure to another. Older apartment buildings and hotels also face increased risk of rapid fire spread due to inadequate firewall protection and the lack of fire detection and sprinkler systems. Some of the newer residential structures and hotels, though still susceptible to high population risk, are not as vulnerable to fire as are older structures. These structures were designed and built to include fire resistive features which conform to modern fire and building codes. Fire detection and /or extinguishing systems were also installed in these buildings at the time of construction. Though a major fire could certainly occur in these structures, the likelihood of its spreading to adjoining structures or units before it can be brought under control is significantly reduced. Commercial, industrial and multi family fires present their own unique hazards. Some newer structures, like residential occupancies, are built with fire resistive construction and fire detection and /or sprinkler systems (in buildings over 10,000 sq. ft.) thereby reducing the risk of major fires. Older structures and single 32 91 family dwellings however, share many of the same problems as older housing and are at a greater risk of fire. Several commercial and industrial occupancies within Tukwila store and use hazardous materials. The storage and use of these materials not only increases the risk of fire, but also pose a significant threat to firefighters and the community if the material should become involved in a fire. A sizable earthquake in Tukwila could damage any or all of the city's main water supplies, transmission lines, and /or feeder lines. Without adequate water reserves, automatic sprinkler protection would fail and firefighters would be unable to attack a wide fire front. In such a setting, a small fire could easily spread beyond control. Conclusions The threat of a large scale urban fire is limited in Tukwila except for the introduction of an outside event such as an earthquake or hazardous materials incident. The number of commercial and industrial fires has been controlled in recent years due to the annual fire inspections performed by fire, department personnel. These inspections not only identify potential problems, they also provide an opportunity for business owners and workers to be more aware of fire prevention through education provided at the time of inspection. Despite the best effort, however, some fires still occur. The science and art-form of Arson Investigation has also been a significant factor in the reduction of urban fires. Investigators and fire crews are working together to convict and or deter more arsonists than ever before. Despite the efforts of the fire service, aging buildings and acts intentionally or unintentionally made by people will contribute to the incidents of burning buildings in the Tukwila area. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Urban Fire Probability and Impact Analysis 33 92 VOLCANIC ERUPTION Definition of Hazard A volcano is a vent in the earth's crust through which molten rock (magma), rock fragments, gases, and ashes are ejected from the earth's interior. A volcano is created when magma erupts onto the surface of the earth. Volcanoes take many forms according to the chemical composition of their magma and the conditions in which the magma is erupted. When magma is erupted it is referred to as lava. Some lava known as 'basalts' is hot and fluid. Opposite of basalts are 'rhyolites', which are characterized by their inability to flow freely, erupt explosively or form steep domes. Midway in between are 'andesites' which are thick, flow slowly, and are mildly explosive. History of Hazard On May 18, 1980, Mt. St. Helens erupted with explosive force killing 57 people. Heavy ash fall blanketed much of Eastern Washington into Northern Idaho and Western Montana. Subsequent eruptions on May 25 and June 12, similarly affected Western Washington and Portland, Oregon, although to a fi x, lesser degree. C E rup trans D uring T he Past ,000 Years z Bake ?4. r Mount Rainier at 4393 meters K a'Gl y (14,410 feet) the highest peak in xk sc>He t ens +r r« r r the Cascade Range is a dormant A d a m s" volcano whose load of glacier ice Jef exceeds that of any other mountain K o Three Siste G x Newberry lam' i in the conterminous United States `y C La This tremendous rock and ice mass a r M edicine Lak 1 r r r r k Sha 0s rr poses a variety of geologic hazards r :V �y La ss n r The written history of Mount Rainier anon 2000 o encompasses the period since �ea4 about A.D. 1820, during which time IMUSGS I .L 5 O Hoff, cV ..ri one or two small eruptions, several small debris avalanches, and many Recent eruptions in the Cascades (USGS) small lahars (debris flows originating on a volcano) have occurred. 34 93 Hazard Identification A volcano is commonly said to be active when it is in the process orf erupt and "dormant when it is not. Scientists, however, usually use the term "active" to refer to any volcano that has erupted in historic time or is seismically or geothermally active. By this definition Mounts Rainier, Baker, Hood and St. Helens are active volcanoes. &"x 4,44.,* �,ey' :u .Q. ?tid'i �Sn «w,? :,.,x,^'.'� f 4 .k w „N: T'ti Tttfn ECIo d il i .i 3 n k� C :5 a F1gar 4llnq'�Winc! §st s,., D r e 3 4� f� r L5 x Erupilan olur n x ts �`f'e� h r F .i i n E d r a x a x 4 ii i La Cl{ a P 3 j 1 1 i j �1 K w i a t: f" FIowtsr L va Comma Gotlp3 f a Doatik 6� 51 e t p Y p r° fE \izi 1 Y t ry FumLAro e �„l�#.'h :r, ::2 or Oo b� F`t FEtw3' ko :'fe" `s Ai L c':.+s� ,i..,.',...,,, lew E a r f �'C f yq r r yy�" Y ''4l463wk� 4;31 1,,A fit' 1 4 r 3 x �x i v ..v s. iii- f F f ea o'er.'.,. s s j -sir d 004'9'4 Grari'91. 4. X Y' sY-.. 2 1 u ffi E n yav^ a p P9TTIR 1 }lf5rZ.31'3 p,ralu' t w /d& "I''''' 'I laeitu .rf tr�± ?rr Pir:3! Can kf!f Js c�}?fF' arm c �rsrcJyr r ji F i'y. Ths �i3 v[7 "l i'.Z {r W i c plc:'J o;41 0 l li i:� iC 17} l� L 't+vl i r P 1r'� idc: 5 S[ 3: [f :rl?t7 rU A LU,r eilar r�.: 0 J tI7y i JJ1 eS w. ':9 rt15 c1' ;�f# prr5e fi a C c7.1 o tsee yr 1Gar oi,?, 'trrh c1S it 6'5, n H 1f ?ir. cC7'9e h:: r cr s. v i u i a l�criars ar d landstid6 -ss, care ac yr gov2rz wlren a 'vc- .a is nevi errt�a'ti, <r Nazdrds ari Jer rrr_; fry t his dda rare arc ,hiuhTiahrc'i in held n horn t',hcyr arc d ivcu&"ed in rho ;cm' ccltrw. J 94 Volcanoes usually exhibit some warning signs before erupting. Most of these warnings can only be detected by instruments; therefore, it is not surprising that stories are told about volcanoes erupting without warning. Explosions caused by heated material coming into contact with ground water, and involving no new magma, do happen without warning. They are less spectacular than magmatic eruptions, but can still be violent and release great mud flows. The basic hazards of a volcanic eruption are: Steam and gas explosions: Explosions of steam or other gases, containing pulverized rock particles in suspension, fragments of older rocks from pea sized to hundreds of tons, newly erupted hot lava bombs, and a shock wave that may extend for several miles. Steam explosions can occur anytime hot material comes in contact with water, ice, or snow. No eruptive activity is necessary for this to occur. Volcanic eases: Pockets or clouds of toxic gases kill with chemical poisons, internal or external burns, or asphyxiation. As an example, carbon dioxide is heavier than air, and may collect in low areas near active and inactive volcanoes. Gases mixed with ash make up the eruptive cloud, the 'smoke' of the volcano. Tephra and volcanic ash: Ash fall normally accompanies the eruptions of andesitic volcanoes. The lava in these volcanoes is so thick and charged with gases that it explodes into ash rather than flow. Ash is harsh, acidic, gritty, smelly, and thoroughly unpleasant. Ash can cause respiratory problems even to the point of causing death. When ash combines with rain, sulphur dioxide combines with water to form diluted sulfuric acid that may cause burns to skin, eyes and mucous membranes. Hydrochloric acid rains have also been reported. Acid rains may affect water supplies, burn foliage, strip paint, corrode machinery, and dissolve fabric. Heavy ash fall blots out light, which can cause a heavy demand on power supplies, leading to possible power failure. Ash clogs water courses and machinery of all kinds. It causes electrical short circuits, and drifts into all transportation routes. It is slippery and its weight can cause structural collapse. Because it is easily carried by air current, it remains a hazard long after an eruption. Volcanic landslides and glacial outbursts floods: Avalanches of glacial ice or rocks may be set in motion by explosions, earthquakes or heat induced melting of ice and snow. The latter may also create a mud 36 95 flow. Earthquakes may release meltwater or a glacial outburst flood from behind an ice dam or within a glacier. This is a common event and can occur without apparent cause. Most cascade outburst floods have occurred between August and November, but they may happen at any time of the year. t 1 i v decal 6 S� J�// i ftu b urn y n. r 1k a Gwmclma Puyallup ..d� T...:; ll Olnnr r P I urlJ j G,„,..rr dir G r. f Y. r 1 rin t L i ti� sian f 'N- �J,y, f4Fitf 7.t rt R r 7 N tc 4 'nea t r 1 t,^ t z 4 „r t 1 EJWVrrd Ile N---'---`7''''''•-•—)-1,2 ^r l A P xm i ti s 1 3 3 t c ;..t} t A t a t I f I -wis Go....ixs. FI1)e r—,_ ...�r a`.. I r c li ?.J `�agA. EXPLAfUATf{7IV rt; Snrull lahms ,s01 r axte;ry.:.- nt ry C 1Lr4 •Lrar {Case 3) f 9 PT" Eder 7t I-rhru uh e currnce r ir 'rt r tl 1001 r ri rus (C.- e s4: Zj f Cargc laliar c:rth r uric to L_ 1 Par.kcrno J nr r ti o�- roc y Jc tr r l a Ar nto 13kt:C treb r alf-rt-d by E'z �+^•.�•4 3a.a flo+:s and 1, roda�ac tlo•.xs �:r"� T'a�k r Post Waal sedimentation P nr C J itI 4.. t F y Ir,.A �f t L i A �O f 91LE5 5 ir, t:Itor�FrFizs Volcano hazards from Mount Rainier, Washington: Pyroclastic -flow hazard zone and inundation zones for Case I, II, and III lahars Lahars: Mud and debris flows composed of melt water, rain, ash, pumice, rock and anything else in the way, may be released by explosions, heavy rains, or earthquakes. This danger continues for many years after an eruption. A volcanic mud flow, whether or not it involves an eruption, is called a lahar' it can move at speeds up to 90 miles per hour and may attain depths of hundreds of feet. A large lahar can flow over or destroy a dam. Further downstream lahars simply entomb everything in mud. e Lava: Lava flows from Cascade volcanoes tend to be small and slow moving. The heat of the lava may start fires in its path. Flows may also bury roads and other escape routes. 37 96 Volcanoaenic earthcivakes: Volcanic earthquakes are usually centered within or beneath the volcano. Tremors may cause the avalanche of rock and snow, landslides, and building collapse. Vulnerability Analysis The topographically low floor of the contiguous lower Green River and Duwamish River valleys, from Auburn north to Elliott Bay, is considered to be at significantly less (but not eliminated) risk of inundation by a Case I lahar, relative to that risk in the lower White River valley. This area will also be at significant risk from Case II Iahars or from subsequent redistribution of sediment from new lahar deposits under either of the two following conditions: (1) Iahars or post lahar sedimentation significantly reduces the available storage of Mud Mountain Reservoir; (2) aggradation of the lower White River valley south of Auburn by Iahars or post lahar sedimentation from Puyallup valley causes the White and Puyallup Rivers to drain northward into the Green and Duwamish River valley. The largest lahar originating at Mount Rainier in the last 10,000 years is known as the Osceola Mudflow. This cohesive lahar, which occurred about 5,600 years ago, was at least 10 times larger than any other known lahar from Mount Rainier. It was the product of a large debris avalanche composed mostly of hydrothermally- altered material, and may have been triggered as magma forced its way into the volcano. Osceola deposits cover an area of about 550 square kilometers (212 square miles) in the Puget Sound lowland, extending at least as far as Tukwila, and to Commencement Bay, now the site of the Port of Tacoma. Considering the active Cascade volcanoes, Tukwila could mostly likely receive significant ash fall from Mt. St. Helens, Mt. Rainier, or Mt. Baker. Volcanic ash is highly disruptive to economic activity because it covers just about everything, infiltrates most openings, and is highly abrasive. Ash is slippery, especially when wet; roads, highways, and airport runways may become impassable. Automobile and jet engines may stall from ash clogged air filters and moving parts can be damaged from abrasion, including bearings, brakes, and transmissions. Large tephra fragments are capable of causing death or injury by impact, and may be hot enough to start fires where they land. These hazards usually do not extend beyond about 10 kilometers (6 miles) from the vent. Most tephra- related injuries, fatalities, and social disruptions occur at greater distances from the vent, where tephra fragments are less than a few centimeters (1 inch) across. Clouds of fine tephra can block sunlight, greatly restrict visibility, and thereby slow or stop vehicle travel. Such clouds are commonly accompanied by frequent lightning. 38 97 When inhaled, tephra can create or aggravate respiratory problems. Accumulation of more than about 10 centimeters (4 inches) of tephra on the roof of a building may cause it to collapse. Even thin tephra accumulations ruin crops. Wet tephra can cause power lines to short out. Finally, tephra clouds are extremely hazardous to aircraft, because engines may stop and pilots may not be able to see. After the eruption of Mount St. Helens in 1980, much attention has been given to the very real possibility of further volcanic activity in Washington State. Mount Rainier, Tying to the south of Tukwila, has erupted three times in the past 150 years. Though we could conceivably experience ash fall from any volcano, Mt. Rainier poses the greatest variety of threats to our area. Other dangers to life and property would depend on the degree of volcanic hazard, and the type and size of the eruption. Conclusion A volcanic event in the Cascade Mountains may occur once or twice in a lifetime. The Tukwila area is close enough to be directly affected by eruptions from any one of five volcanoes. We are susceptible to a variety of hazardous situations during a volcanic eruption; perhaps of greatest concern is the threat of large mudflows causing damage to either the Mud Mountain or the Howard Hanson Dam. Seismic intensities great enough to damage these dams would be of serious concern. Geologic evidence shows major lahar and debris flows have filled the Green River valley in the past. The overall effects of a major eruption could possibly produce an incident of disaster that could be compared to the devastation of a major earthquake. Tephra and ash fall from a volcanic eruption could pose health concerns for residents as well as damage property, disrupt communications, interrupt transportation, and disrupt industry and the local commerce. Experience at Mount St. Helens showed the need to identify specialized protective equipment for both vehicles and people working in the shadow of a volcanic eruption. Essential equipment for personnel would likely include breathing masks or other respiratory protection. Similar air filtration would be required for vehicles operating in heavy ash fall. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) {Moderate Impact)' (High Impact) Volcanic Eruption Probability and Impact Analysis 39 98 WINDSTORM /TORNADO Definition of Hazard This type of hazard is an atmospheric disturbance characterized by a strong wind and usually accompanied by rain, snow, sleet, hail and often thunder and lightning. The National Weather Service classifies wind from 38 to 55 MPH as gale force winds; 56 to 74 MPH as storm force winds and any winds over 75 MPH as hurricane force winds. Destructive winds like those described normally occur between October and March. The highest recorded wind speed recorded in the greater Tukwila area was more than 81 miles per hour. A tornado is violently rotating column of air, pendant from a cumuliform cloud or underneath a cumuliform cloud, and often (but not always) visible as a funnel cloud. Tornados are the most violent weather phenomena known. Their funnel shaped clouds rotating at velocities of up to 300 miles per hour generally affect areas of 1/4 to 3/4 of a mile wide and seldom more than 16 miles long. Tornados are produced by strong thunderstorms. Such thunderstorms can also produce large damaging hail, heavy amounts of rain, and strong damaging winds. History of Hazard Winds of a destructive speed bringing varying degrees of damage, including downed trees and utility lines, transportation interruptions and property damage occur fairly regularly in this area. The most recent windstorms in our area of disastrous proportion were the Inauguration Day Windstorm in January 1993 and the storm in November 2006. Several hundred calls for assistance were received by Tukwila Police /Fire /Public Works during the storm events. The City experienced power outages and had to close several roads for hours. These Presidential declared disasters had winds clocked at approximately 80 miles per hour and caused hundreds of thousands of dollars in damage. i k c 3, '..s`b•' '3r5s -3°." -rw `fb Sy f ,Y 2003 Windstorm damage 40 99 Other recent windstorms: December 1995 California Express Windstorm January March 1999 La Nina Winter Windstorm December 2003 December Storm Tornado sightings in Washington average 2 per year. During the past 30 years there have been several tornados recorded in the area. In 1972, a tornado struck the City of Vancouver, Washington 150 miles to our south. During the course of this disaster, an elementary school full of children was destroyed, as was a shopping center, a bowling alley and many homes. Six people were killed and some three hundred were injured; damages were upward of six million dollars. Most recently, the National Weather Service confirmed that a F -1 tornado (100 -110) hit Enumclaw, during intense thunder and lightning squalls that hovered over Western Washington on September 7, 2009. The tornado caused property damage, destroyed several trees and caused power outage. Hazard Identification A strong windstorm or tornado would likely affect power lines, transportation, and lifeline routes. Structures are also vulnerable to the effects of wind from falling trees and other debris. If a tornado struck Tukwila, damage could be widespread. Businesses could be forced to close for an extended period or permanently. Fatalities could be high in densely populated areas. Many people could be homeless for an extended period and routine services such as telephone or power could be disrupted. Building codes continue to be strengthened to address potential impacts of windstorms on structures. Vulnerability Analysis All areas of Tukwila are vulnerable to severe windstorms. Windstorms can usually be predicted more accurately than other local storms. Tukwila can expect at least one windstorm each year. The problems arising from high winds, whether they come in the form of the common windstorm or the destructive forces of a tornado, are many. Principal damage occurs in the form of downed trees, utility lines, signs and traffic lights. 41 100 Damage to buildings potentially could occur. Secondary hazards associated with high winds include power and other utility failures, as well as automobile, railroad and air traffic accidents. While it is possible to forecast the potential for a tornado formation, it is not possible to forecast that one will in fact occur or where it will strike. Conclusion Windstorms are a common natural hazard that will affect not just Tukwila, but will have widespread regional impacts. A windstorm of destructive velocity or a deadly tornado could strike this area with little warning. Citizens should be prepared and family plans and contingencies developed. Schools and businesses should also support preparedness campaigns and programs to mitigate the effects of a windstorm. The most effective tool for alerting the public of severe storms is the National Weather Service (NWS) weather warning network. Broadcasted over VHF radio, NOAA weather radios with Emergency Alert System capabilities provide early warning and notification needed to prepare for windstorms and tornado watches /warnings. The most common effects of these storms is the disruption of electrical and transportation routes causing hardship and economical loss to citizens, businesses and public assets. High Probability High Trobability High Probability (Low Impact) ,:(Moderatejmpact)X M (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Windstorm Probability and Impact Analysis 42 101 This page intentionally left blank 43 102 TECHNOLOGICAL MANMADE HAZARDS 44 AIR TRANSPORTATION CRASHES Definition of Hazard This type of hazard is the failure of an aircraft to suspend itself in flight due to mechanical or human error resulting in a collision with the ground. A portion of Boeing Field (King County International) is located within Tukwila and we are surrounded on all sides by local and international airport facilities. Those in closest proximity are Sea -Tac International, Renton Municipal, Auburn Municipal, Crest Air Park (south of Covington), and Cedar Grove Air Park (southeast of Renton). Most commercial air traffic is concentrated at Sea -Tac International and Boeing Field. Renton Municipal and Auburn Municipal may be utilized as reliever airports by charter and commuter aircraft; however, their primary function is use by private and recreational aircraft. Crest and Cedar Grove Airparks are used specifically for small private and recreational aircraft. Hiistorrr of Hazard Fortunately the Tukwila area has not experienced an incident with high loss of life or the devastation possible from the crash of a commercial airliner. However, over the years small aircraft have come down in our area and serve as a reminder of the possibility. Hazard Identification Due to the devastating effect on life and property when an air carrier accident occurs, and the frequent news media accounts of what is termed the 'near miss', we are aware that virtually every community is vulnerable to air traffic accidents. The Tukwila area is no exception. Small aircraft traffic is nearly impossible to control or predict, as current regulations and safety equipment requirements are not as strict for small private planes as they are for commercial carriers. Therefore one cannot logically determine the probability or the possible location of a small aircraft accident. We do know, however, that several accidents occur each year in the area. We must, therefore, assume that the small aircraft disaster could conceivably happen anytime or anyplace. Statistics are more readily available on major aircraft accidents, giving a more accurate picture of the potential for disaster and where it may strike. In recent 45 104 years airport congestion and air traffic noise have increased. Consequently, commercial airline flight paths are alternated on a daily basis to decrease noise exposure to specific neighborhoods. While the exposure to aircraft noise is decreased by this method, the possible areas that could be affected by air transportation crashes have increased. It is known that 16% of all major airline crashes are low impact crashes on the airport runway. 79% are high impact crashes with few or no survivors and are within one and one half miles of the airport. The remaining 5% of crashes occur enroute.. In consideration of these facts and the proximity of Sea -Tac International Airport and Boeing Field to Tukwila, we must consider the potential of a major air transportation accident occurring in our area. The area in which an aviation accident occurs will influence the effects of the disaster on the community. If an aircraft goes down in an industrial or residential area the number of fatalities may be much higher and the danger of fire is enhanced. If the accident occurs during peak traffic periods the responding forces may have problems reaching the area or transporting the injured out of the area. An accident in a large open area could also present a problem. With airplane wreckage scattered over a large area, crowd control could be difficult, especially if there is easy access to the area. Such a circumstance could easily overwhelm first response forces. When a commercial airliner crashes the fire service will bear the burden of the immediate effects; however, while the effects are often intense they are usually of short duration. This type of disaster would place an unexpected burden on Tukwila, mutual aid and Zone 3 agencies and the entire County. This would be especially true if a large number of people on the ground were involved in the accident. There are other emergency elements impacted by an aircraft accident. Area hospitals could be flooded with injured persons and blood banks could receive large orders for blood. Law enforcement agencies would be hard pressed to establish an effective crowd /traffic control; both Fire and Police would have to establish effective, unified command operations; and a temporary morgue would be required affecting the public health component. Vulnerability Analysis The potential for disaster exists for both the commercial air carriers and the small private planes. Though we may think of an "air disaster" as being the major commercial aircraft crashing and killing many passengers, we must also consider the small private plane that could crash into a large business, apartment 46 105 building, shopping center or school housing several hundred people. Such an occurrence would quickly exhaust emergency response capabilities and create panic within the community. The most obvious effect of this hazard is the potential Toss of many lives, both on board the plane and on the ground. Additionally, we must consider property damage from ground impact and the potential fire and explosion hazard associated with jet fuel. Aircraft impact with a fixed facility warehousing hazardous substances should also be considered likely, given the prevalence of those types of facilities in the valley area. The major traffic patterns and the areas adjacent to airports present the greatest potential locations an aircraft incident. Aircraft in a flight pattern merely passing over Tukwila presents a small risk by itself. Weather related problems, equipment malfunction and mid -air collision are the most likely scenarios for a large disaster. The largest number of aircraft accidents occurs within a five -mile radius of the airport. Areas in the immediate vicinity and downwind of crash sites may also be vulnerable to the effects of toxic air pollution. While the airline industry has an excellent safety record, accidents continue to happen and they will continue into the future. Even though the chance of a major disaster resulting from an aircraft accident is relatively small, the potential impact of an occurrence forces emergency planners to be aware of the possibility. Conclusion Although a rare possibility, the catastrophic potential of a major aircraft crash in Tukwila cannot be ignored. Tremendous damage to property, utilities and transportation routes could result. Huge financial impact could occur, as well as the inevitable heavy loss of life. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability (Low Impact) (Moderate Impact) Air Transportation Crash Probability and Impact Analysis 47 1 06 COMMUNICATION FAILURE Definition of Hazard Communication failure is defined as the severe interruption or loss of private and or public communications systems, including but not limited to transmission lines, broadcast, relay, switching and repeater stations as well as communications satellites, electrical generation capabilities, and associated hardware and software applications necessary to operate communications equipment. These disruptions may result from equipment failure, human acts, (deliberate or accidental) or the results of natural or manmade disasters. History of Hazard Communication failures in our area have been limited to small -scale outages associated with natural events such as severe weather storms and mainly affecting Iandline and cellular telecommunication capabilities. The Nisqually earthquake in 2001 caused a temporary disruption of the Regional 800MHz Radio system used primarily for public safety. Electronic mail failure has occurred more frequently and is usually a short -term interruption causing assets or data to be lost or unusable for a period of time. Hazard Identification All areas of Tukwila are susceptible to communications failures. A communications failure would affect essential facilities and the day -to -day operations of local government as well as the business community. Sites of concern would range from dispatch agencies, Supervisory Control and Data Acquisition (SCADA) systems, satellite uplink and downlink sites, Internet service provider sites, and the telecommunication industry switching sites. Vulnerability Analysis Communication systems, like other utilities may suffer disruption from natural or manmade disasters. Seismic bracing should be reviewed on a regular basis to ensure system stability. Transmission stations, land lines, satellites, cellular and other facilities cannot be made completely secure and are therefore vulnerable to disruption. 48 107 Satellites are vital in the respect that they provide communication capabilities with the world outside of our local area. We depend on them daily for news, weather forecasts and national defense. They are subject to the effects of natural disasters such as cosmic debris and mass corona) ejections (MCE). They are also subject to mechanical and electrical system failure like any other communication device. Emergency response capabilities are dependent upon communication systems such as radio and telephone to direct and coordinate resources and to provide vital public information and warning during emergencies. l, i, a t -t i 4 liti 1 i "tA f F a '.Z 3'�r xL tt d 1 g Y t 7.t I N IL, F fv. i tr,.. 141:1 ,1 ;Th t Communications Tower Conclusion Interruptions in day -to -day communications would create problems for businesses, public agencies, citizens, and emergency services. The most common problems would range from minor inconveniences of our citizens to loss of 49 1 08 production and revenues for businesses. Emergency services could face more serious consequences, as poor or nonexistent communications could escalate what would have been a minor emergency into a disaster situation. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) 'Ioierate�Ptabbrl�ty 3 Moderate Probability Moderate Probability iN (Ln bp,,,, P (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Communications Failure Probability and Impact Analysis 50 109 ENERGY SHORTAGE Definition of Hazard An energy shortage could involve various types of energy resources. Those shortages of primary concern would be petroleum, electricity, and natural gas. Puget Sound Energy (PSE) and Seattle City Light (SCL) supply Tukwila with electricity. PSE is a private company whose services are regulated by the Washington Utilities and Transportation Commission. Six hydroelectric plants, four coal -fired plants and six oil and natural gas fired plants fuel PSE's electrical infrastructure. SCL is a publicly owned utility. Ninety percent of its electricity is from hydroelectric plants on the Skagit and Pend Oreille Rivers and the Bonneville Power Administration. Nationally, 99% of all power lines are above ground. These above ground lines are susceptible to high winds and interference from trees and other vegetation. Most natural gas lines are owned by PSE and are located underground. Underground lines vary in sizes and pressures and are susceptible to age, ground movement, anomalies and flaws, and third party damage. History of Hazard The problems associated with petroleum shortages were vividly demonstrated in 1973 and 1974 during the Arab Oil Embargo, and again in 1979 when the United States imposed an oil embargo on Iran. Minor petroleum shortages developed during the 1989 Exxon Valdez incident and during the Persian Gulf War in 1990- 91. These events and others have caused the United States to utilize better conservation measures and increase domestic petroleum production, thereby reducing the need for imported petroleum products. Despite these efforts, the United States still remains dependent upon imports for about 35% of its petroleum needs. Hydroelectric dams produce the majority of the electricity in Washington State. Low precipitation years have produced low river flow conditions that have resulted in insufficient amounts of water to operate hydroelectric plants. The national energy system has three regions with each having a series of interconnected grids. The Western region has recently been exposed to scant sufficiency and power shortages, particularly in California. Some areas have experienced rolling blackouts dating back from 1996 to as recently as 2001. Rolling blackouts can occur due to line loading, when the transmission system is stressed because it is operating at or near full capacity. Rolling blackouts are also known as emergency load curtailments and involuntary conservation. 51 110 The Inaugural Day Storm of January 20, 1993, caused massive electrical power outages throughout the Puget Sound area. A total of 880,000 customers were without power from Olympia to Everett. During the December 1996, December 2003, and November 2006 wind and ice storms, hundreds of thousands of area residents lost power and in some cases, lost the ability to heat their homes and businesses for days. Hazard Identification All areas of Tukwila are susceptible to petroleum, electrical, and natural gas shortages. Vulnerability Analysis Electricity: An electrical shortage is not a major concern for Tukwila due to Washington's proximity to substantial amounts of electricity transmitted from Canada to California. Although load- resource balance and the likelihood of rolling blackouts are minimal, regional supplies are tight. The transmission system is more than 40 years old. It experiences high utilization and requires more frequent maintenance. Interruptions in the transmission system due to interference would be of concern. This could be the result of a drought condition where increased loads cause electric lines to heat up; when lines get too hot they sag. Lines can sag into trees and other vegetation. Large wild land fires also cause carbon buildup on transmission lines and may weaken tower structures, causing them to collapse. A major failure of electrical supply systems (blackout) would have a large -scale impact on everyone affected. Major electrical failure would have a domino effect on nearly all supplies and services. Homes would have no electricity. Businesses would be unable to operate and would close their doors. Other utility systems would fail without power to run them. Disruption of emergency services would occur. There are few things which we depend in our day -to -day lives which would be unaffected by electrical failure. Natural Gas: The vulnerabilities of the natural gas system are less than those of the electricity system mainly because the infrastructure is underground. The two most common causes of gas system failures are: Land movement mainly from earthquakes and landslides. This damage 52 111 could include a catastrophic systems failure in which ground movement may sever pipe segments allowing gas to escape. Because gas is lighter than air, gas Teaks in open areas are not as major a concern as leaks in an urban or confined setting. Integrity loss mechanical damage mainly through third party damage by excavators or utility owners /operators. Although RCW 19.122 requires the use of a "one call" system, this does not always occur. Third party damage can introduce dents with gauging leading to pipe failure or an outright rupture of the line. Internal anomalies can also lead to the loss of pipe integrity. Internal corrosion, the age of the pipe and general thinning, or other construction flaws can lead to pipe failure. Conclusion Major effects of energy shortages include inconvenience to consumers, reduced heating and lighting capability, reduced production in all sectors, potential failure of transportation, water and waste, communications, information and banking systems. Efforts made to create makeshift heating and lighting often lead to fires, explosions and asphyxiation. In addition, emergency response capabilities may be severely hampered. Homeowners and businesses need to educate themselves on all safety measures associated with energy outages and shortages. The safe use of emergency generators and how to shut off utilities are key first steps to safely mitigate an event. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) f lia, Mb laty Low Probability Low Probability s t ow ,mpa ctv u ,7, (Moderate Impact) (High Impact) Energy Shortage Probability and Impact Analysis 53 112 HAZARDOUS MATERIALS Chemicals are found everywhere. They purify drinking water, increase crop production, and simplify household chores. But chemicals also can be hazardous to humans or the environment if used or released improperly. Hazards can occur during production, storage, transportation, use, or disposal. Our citizens and community in general are at risk if a chemical is used unsafely or released in harmful amounts into the environment where citizens live, work, or play. Hazardous materials in various forms can cause death, serious injury, long lasting health effects, and damage to buildings, homes, businesses and other property. Many products containing hazardous chemicals are used and stored in homes and businesses routinely. These products are also shipped daily on the nation's highways, railroads, waterways, and pipelines. Chemical manufacturers are one source of hazardous materials, but there are many others, including service stations, hospitals, and hazardous materials waste sites. Varying quantities of hazardous materials are manufactured, used, or stored at an estimated 4.5 million facilities in the United States -from major industrial plants to local dry cleaning establishments or gardening supply stores, of which we have plenty in Tukwila. Hazardous materials come in the form of explosives, flammable and combustible substances, poisons, and radioactive materials. These substances are most often released as a result of transportation accidents or because of chemical accidents in plants. Definitions The following definitions include types of hazardous materials. Understand these definitions include their production, use, storage, transportation and disposal. If found uncontrolled, they place life, environment and property at significant risk. Illegal drug /meth labs present yet another significant risk. Recent history and current events show an increased threat from terrorists using hazardous materials, including Weapons of Mass Destruction, (WMD). For the purpose of this document, the terms hazardous materials and dangerous goods will be used interchangeably. Hazards are things that are potentially dangerous or harmful; often the root cause of an unwanted outcome. 54 11 3 Hazardous substances are materials that pose a threat to human health and /or the environment, and any substance designated by the Environmental Protection Agency (EPA) to be reported if a designated quantity of the substance is spilled into the waters of the United States or is otherwise released into the environment. Hazardous wastes are by- products of society that can pose a substantial or potential hazard to human health or the environment when improperly managed, that possess at least one of five characteristics (flammable, explosive, corrosive, toxic, or radioactive), or that appear on the EPA lists. Hazardous chemical is any hazardous material requiring an MSDS (Material Safety Data Sheet) under OSHA's Hazard Communication Standard. Such substances are capable of producing fires and explosions or adverse health effects such as cancer, burns, or dermatitis'. Hazardous materials are subject to regulation by a variety of local, state and federal agencies through an assortment of labor, building, environmental, and transportation laws, and their amount and location are also subject to City of Tukwila Zoning Code and State of Washington regulations. History of Hazard On December 4, 1984, a cloud of methyl isocyanate gas, an extremely toxic chemical, escaped from a Union Carbide chemical plant in Bhopal, India. More than 2,500 people lost their lives. Tens of thousands more were injured, some with permanent disabilities. Over the years and throughout the United States, concerns over incidents of hazardous material incidents has risen due to the frequency and potential damage these events can cause. This concern has led to the development and formation of specialty teams, trained and equipped with advanced technical tools and proper personal protective equipment to handle these situations. Demand for use of these teams with their advanced training and procedures have grown significantly over the years. As a retail and transportation hub in the state of Washington, Tukwila has over 2000 businesses in our city, several of which store, use, sell or manufacture hazardous materials. Of those 2000 44 are classified as a type "H" (hazardous) occupancy, per the International Fire Code. We have over 44 sites that Fire Prevention Bureau has issued Hazardous Materials permits to. During the period from 2000 to present, Tukwila has responded to over 1100 incidents categorized as calls involving hazardous materials. That is an average of over 55 114 150 Hazardous Materials related calls per year. These calls range from flammable liquid spills and Teaks, to unknown chemicals, to a full specialized team response. Tukwila has had two fuel tractor trailer tanker fires in recent history. Both resulted in major disruption to regional transportation and environmental problems. We have had multiple train derailments and recently added the Sound Transit Light Rail that runs the full length of our city. There have been airplane crashes that resulted in national and international news coverage. Finally, we have had many river incidents involving cars in the river, and most recently a boat that was leaking several gallons of fuel. Hazard Identification With our large retail and manufacturing districts, our city has an above average exposure to the use, shipment and storage of host different types of hazardous materials. Being the central point between Seattle, Tacoma and SeaTac International Airport, having three major freeways /highways, a major underground pipeline and two major rail lines, we have become a main traffic pipeline for hazardous materials. If they are not stored in town, they are en- route to other hazardous materials centers in the Puget Sound Region. Tukwila's exposure /risk to hazardous materials throughout the City is critical. Transportation of hazardous materials over the highways poses the greatest potential threat to the community. It is dominated by flammable and combustible liquids such as gasoline and fuel oil that represent about 30% of the total. Other hazardous materials transported by truck include; nuclear materials, sulfuric acid, anhydrous ammonia, caustic soda, liquefied petroleum gas (LPG), hydrochloric acid, nitrogen, nitric acid and sodium chlorate. These materials are heavily transported and move through Tukwila on a daily basis. Interstate 5 carries the heaviest volume of hazardous materials in the state. The intersection of Interstate 5 and Interstate 405, which is in Tukwila, is the busiest intersection in the state! Very little hazardous materials transported across state doesn't go through this intersection. State Routes 99, 518, 599, and I -405 also run through our city, and are major hazardous materials routes. The shipments of hazardous materials by truck are conservatively estimated in excess of 60,000 bulk shipments annually and do not include materials transported between locations within the City. Rail transportation of hazardous materials is also a factor to be considered. Rail transportation of hazardous materials along the corridor between Tacoma and Everett is the heaviest in the state. Two major rail lines run through the Green River Valley and through our city from the north to the south. Regular shipments of chlorine, LPG, caustic soda, anhydrous ammonia, methanol, vinyl 56 1 15 chloride, and motor fuel have origins or destinations interodal alorail ng yard this corridor. Tukwila also has the Burlington Northern Santa Fe m. Storage and use out on with C of hazardous materials within Tukwila is currently so widespread that it is impossible to single oue particular area that has the greatest potential for an incident. Tukwila has over 30 facilities wlass H occupancy and close to 50 that have reportable quantities requiring a Hazardous Materials permit. There are multiple underground pipelines that r pun through the city. There are two major fuel pipelines, one of which runs directly under our central business district. The other runs along the railways. Both lines carry thousands of gallons of fuels per minute and pose a huge risk to our community. We also have a web of underground natural gas lines throughout the city. These pose a risk in and of themselves due to the extreme flammability of the vapors. Natural gas is used in the majority of our businesses and residence, including the Westfield Mall. 2 z n s 5 5 1 r s x ,t� c- z 3 d 5 �7 tip ti` s ri. e s -1 r 4,e u E I acmes f' E t .t s i a r i i 1 s 4 d St R �T L t 1 4 !k=30 f it r Y *d x a 0 s ,470-7:„.,v,,----7 7}" f fie# t` 4.t t r q�, s 7 p er. ,jai '.a Y s ..aw S e s Gy m tic a1 t 4 c t:' d- �-te i t 3 c 'N 1 �,F x"�'*` h^.s.a 3. y. 2x E tf „r,• s f �a- a'? S�'� 3 xz" s` 'y t r y' r. r 8 ,.'1� Tukwila Hazardous Material Team members 57 1 16 Vulnerability Analysis The potential exposure to hazardous materials is very complex and probably the most technological hazard in the City. Tukwila has a few chemical producers and several storage and warehouse facilities. With all our industrial and manufacturing plants, we are a major industrial consumer of hazardous materials. Since the adoption of SARA (Superfund Amendment and Reauthorization Act) Title III/ EPCRA (Emergency Planning and Community Right to Know Act), there have been facilities identified within Tukwila which use and store "Extremely Hazardous Substances" in quantities large enough to require emergency planning for those individual facilities and surrounding area. The chemicals included in the EPA list of "Extremely Hazardous Substances" are primarily chemicals which are extremely toxic, and when released are immediately dangerous to life and health of humans and animals and can cause serious damage to the environment. An accident involving hazardous materials can happen anytime and anyplace. The danger to life, environment and property is dependent on the product type and amount of material involved. A small amount of an extremely hazardous substance, (EHS), can be more dangerous than a large spill of a less hazardous substance. The release of hazardous materials into the air has the highest potential of being life threatening. This type of release can occur as the result of a tank rupture due to an accident or over pressurizing, pressure release valve operating for a variety of reasons, or simply a leaking valve from mechanical failure, or lack of maintenance. Many life threatening gaseous chemicals routinely found in the area are in abundance and include propane, acetylene, nitrogen, chlorine, anhydrous ammonia, formaldehyde and cyanides. Many other hazardous chemicals stored locally can become airborne as the result of fire or reaction to other chemicals. Flammable and combustible liquids such as gasoline and diesel represent the largest class of hazardous materials in Tukwila. Because of their commonality, they are probably the most likely substance to cause a chemical emergency in Tukwila. An often overlooked, but very common hazardous material is gasoline. The average individual may not consider the fuel they put in their car extremely dangerous. Considering the fact that the vapors from one gallon of gasoline provide the same damage potential as fourteen sticks of dynamite! We have had two gasoline tanker fires in Tukwila. Both resulted in huge environmental problems and major disruption to the regional transportation routes. Another potential scenario is the train tank car rupture and explosion of liquefied 58 117 petroleum gas (LPG). Many trains moving through Tukwila carry multiple tanks of this substance. An accident involving this material could result in a Boiling Liquid Expanding Vapor Explosion, known as a BLEVE. These incidents will certainly destroy property and has a very real potential to cause casualties. The cleanup and recovery from a hazardous materials incident is very time consuming as well as costly. It is possible that a spill in Tukwila could enter storm drains and waterways before it could be contained. Ecological damage to the area aquifers and wildlife could be substantial. As happened with both our tanker fires, an incident could send dangerous chemicals into the Green River, downstream to the Duwamish River and into Puget Sound. Hazardous substances entering sanitary drains could create serious problems at Metro treatment facilities should they mix with incompatible material. Costs associated with a hazardous material spill cleanup can run several thousand dollars for a small spill, and into the hundreds of millions for an accident of disastrous proportion. Thousands of possibilities exist for hazardous material emergencies. Everything from toxic gas releases which have the potential to kill thousands, to oil spills which can ruin environmentally sensitive areas for generations, can and do happen. Spills along roadways, parking Tots and inside facilities occur almost daily to some degree. We must remember that each of us is vulnerable to the dangers of chemicals on the highway, in our work places, our schools, and our homes. Conclusions Tukwila has an above average amount of hazardous materials, and an extremely high risk and potential for several scenarios that could result in disaster! Between our having underground pipelines, major freeways, an International Airport, two major railways, a river and major industrial and manufacturing plants, we are at high risk. Any incident in which hazardous materials are involved has the potential for escalation from a minor incident into a full scale disaster. The hazardous properties of chemicals, fuels, radioactive materials and other potentially dangerous substances have the ability to contaminate the air, water and other areas of the environment. We all know they are harmful to human, animal and plant life as well. The potential for loss of life, environmental contamination and extensive property damage is always high when hazardous materials are involved in an accident or are improperly handled. We have 59 1 18 identified and recognize the risks we have. We are confident that our training, equipment and dedication to protecting our citizens and community will enable us to respond quickly, professionally and efficiently. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Hazardous Materials Incident Probability and Impact Analysis 60 119 HAZARDOUS LIQUID PIPELINE Definition of Hazard The Olympic Pipe Line Company pipeline system consists of over 400 miles of pipelines extending from refineries in northwest Washington to Portland Oregon. These pi pelines carry refined liquid petroleum products including diesel, aviation fuel and gasoline. Underground high pressure pipelines carry 441,000 barrels or 18,700,000 gallons of fuel daily. The pipeline system in Tukwila was constructed in 1965. One segment of the pipeline system enters Tukwila from the Renton Pump Station to a location in t he vicinity of Strander and Interurban Trail. This pipeline system exits the City lim at 5 -180 Street and continues south into the City of Ke nt. The second segment also enters the City from the Renton Pump Station an travels into the City of SeaTac. History of Hazard 43 spills have been reported since 1965 totaling almost 821,000 gallons. Olympic Pipeline accounts for 65% of liquid fuel spills in Washington since 1985. In 1986, 31,000 gallons o jet fuel leake into the Des Moines Creek. In 1999, a rupture in the pipeline located in Bellingham resulted in three fatalities, and the release of approximately 236,000 gallons of gasoline into the Whatcom and Hannah Creeks. T he explosion caused extensive damage to the creeks, shorelines and other natu resources. e r ry E C' sr es '.;34 r� zx�r- rk'�1 fin vu p ,s ....,3 .L a u a i.S:v.. 4_Y'�'.,.il" s. x .w s M. Pipeline Explosion June 1999 61 1 20 The estimated property damage in Washington State is $10,759,357 from pipeline accidents. Tukwila has been fortunate not to have a significant pipeline incident. Hazard Identification General Physical and chemical properties of petroleum products. Gasoline is highly flammable and is easily ignited when released into air. Diesel and jet fuel are combustible liquids and produce fewer vapors than gasoline. Petroleum product vapors are heavier than air. Vapors can spread along the ground and collect in low or confined areas, creating a vapor explosion hazard indoors, outdoors, or in sewers. All products have increased volatility and may form explosive mixtures with air when released under pressure from the pipeline as an aerosol. Vapors may travel to source of ignition and flash back. Petroleum products are lighter than water, (Thus will travel on the surface). Runoff to sewer or storm drain may create fire or explosive hazard. Health hazards via inhalation or contact with material may irritate or burn skin and eyes. Fire may produce irritation and/or toxic gases. Vapors may cause dizziness or suffocation, Runoff may cause pollution. The pipe is made by U.S. Steel via a High Frequency electric resistance welded (ERW) process. The four cause categories of incidents in liquid pipelines are: Anomalies, such as damage from construction equipment and corrosion, cause 62% of the incident on liquid pipelines. An anomaly is an imperfection in the pipe that if large enough could cause it to become a defect which is generally considered to reduce the failure pressure of the pipe to below the yield pressure of the pipe. The yield pressure is the design strength of the pipe which if exceeded will be on the verge of causing the pipe to permanently enlarge in diameter. Incorrect operation causes 7% of the incidents on liquid pipelines. e Malfunction of pressure control equipment causes 5% of the incidents on Liquid pipelines. e "Other" Causes such as gaskets, flanges, fittings, etc cause 27% of the incidents on liquid pipelines. 62 121 FACTORS CONTIBUTING TO PIPELINE FAILURE Movement. The Puget Sound region is seismically active, with hundreds of earthquakes occurring each year. The pipeline is located in the Duwamish valley which is made of soft soil or a sandy loam and is susceptible to soil liquefaction during an earthquake. This force is analogous to those that move an unsecured garden house causing lateral forces that strain the pipe. Some communities have reported that the actual pipeline location, when checked by probing, is well outside the supposed location or right -of -way (5 -10 feet wide). This outside force can fatigue the pipe producing a partial collapse or buckling of the pipe. Mechanical Damage. Most commonly caused through third party damage by excavators or utility owners /operators. Although 19.122 RCW, Underground Utilities provides legislation requiring the use of "one call" system, this does not always occur. Third party damage can introduce dents with gauging leading to pipe failure. The pipeline runs parallel to the Union Pacific tracks also exposing it to mechanical damage should a derailment occur. Internal corrosion. Corrosion leading to metal Toss may cause general thinning of the pipe, pitting of the pipe, crevice corrosion in electric resistance and flash weld seams or stress corrosion cracking (SCC). Cracks in the Seam weld that may be increasing in length and depth from the operational pressure cycles that were created from inclusion on the weld line, inadequate pressure during welding, and excessive trim of the excess metal extruded during electric resistance welding. Gouges without a dent in the body of the pipe that may be due to construction damage. Also, cracks due to fatigue during shipment, stress corrosion cracks, or hydrogen cracks due to the environment that forms at the pipe surface. (Generally, these cracks are oriented along the length of the pipe or axially as this is the direction that is perpendicular to the maximum stress in a pipe or axially as this is the direction that is perpendicular to the maximum stress in a pipe which is due to pressure.) System failure such as: Safety critical devices such as shutdown switches, control valve interlocks and pressure relief valves. Management of change to pipeline modifications that can impact pipeline flow, surge pressures as well as the effectiveness of existing safety equipment. Improper tool selection or inadequate data review of inline inspections devices. The type of defect expected must be known or 63 122 suspected so that the proper ILI tools can be selected for the inspection. Several types of tools generally have to be run in order to inspect the pipe for all of the potential types of defects. Flaws may be missed due to the complex nature of the log interpretation. Supervisory Control and Data Acquisition (SCADA) breakdown, programming errors entered into the main computer can transfer to the backup system if they are not independent of each other. For safety critical equipment, redundancy does not truly provide increased reliability if such systems can be easily linked to the same failure (mirroring). Vulnerability Analysis The potential for damage to the liquid petroleum pipeline by a large earthquake, third party damage, internal failure, terrorist act, or other initiating event presents a risk of release incident. Only through continued training and preparation by response personnel, maintenance on and the practice with equipment, and safety- oriented integrity management principles can this risk be reduced. British Petroleum and their subsidiary, Olympic Pipeline, have responded with a significant improvement to the safety of their system. A leak or rupture of the pipeline would expose vulnerabilities from: Fire or explosion: Fire could cause a conflagration to surrounding occupancies and put a tremendous strain on City resources. The Fire department would need all available firefighters to control the blaze; law enforcement to provide traffic and crowd control and possibly evacuations; Public Works in supplying infrastructure expertise, barricading and utility support. Other departments may receive emergency tasking as well to assist with longer term issues of support and recovery. Medical services, both public and private, may be overwhelmed if casualties are high. Movement of product through creeks, rivers and storm drains could cause downstream impacts and widespread fires. Ground Contamination: This is a long -term problem as contamination spreads over the permeable ground surfaces. While a concern, there is little that can be done to stop or limit it unless there is a feature of the topography that lends itself to natural containment. This includes paved parking lots with curbs, streets, and natural depressions in the earth. Ground contamination could require a massive clean -up operation lasting several months. Waterway Contamination; a rupture of the pipeline near the Green 64 1 23 River that allows product to flow down the banks into the waterway is more likely than a rupture of the pipe under the river. Once in the river the steep banks should help contain the vapors that are carried along with the current and winds not allowing them to spread into adjacent businesses and residences. The City has extensive storm drain systems. Many of the storm drains are interconnected and create an ideal path for flammable or combustible liquids as well as the resulting vapors. The spread of product can be undetectable from surface streets until there is either an explosion or a monitoring device is lowered into the storm system. Transportation; the proximity of the pipeline to major rail, highway, and population centers would impact movement and commerce in the Green River Valley and the region. Effects would be dependent on the type and amount of product (leak or rupture), vapor, fire or both, time of day, weather conditions, and delay in detection or reporting. Conclusion Since the June 1999 pipeline explosion in Bellingham some noted improvements have been made in pipeline safety. The issue of Federal Pre emption over interstate pipelines prevents local communities from having stronger safety requirement of their own which could be tailored to the area's unique environment. Issues of testing type and frequency, valve type placement, and improved leak detection remain vague or non existent within Federal Regulations. Since the placement of the pipeline, the Tukwila population has grown. Education of the risks, review of local ordinances, and the adoption of local land use measures should be considered. Economic losses resulting from a pipeline accident would be significant. Clean- up costs and environmental remediation coupled with the possible loss of critical utilities /infrastructure and transportation corridors would likely occur. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability £r (Low Impact) (Moderate Impact)jn rr yx�sF�z.,` Hazardous Liquid Pipeline Accident Probability and Impact Analysis 65 124 TRANS PORTATION Defi of Ha zard Transportation, for the purpose of this analysis, will be defined as all forms of ground transportation which move people and materials through Tukwila. H istory o disasters nt of the a f Hazard While no major transportation di have occurred in Tukwila, traffic accidents are a comm occurrenc Developmerea has generally decreased the speed of i mpact of our accidents, but unfortunately has increased the frequency. Hazard Identification within the Tukwila area Increasing traffic congest wit has given way to mor and more transportation hazards over a wider area. Freeways filled to capacity have caused overflow on to alternative north south routes such as Pa c i f i c H ighway, Military Road, and the East and West Valley Highways. The Sound Tran Light Rail station at the intersection of Southcenter Blvd and International Highway will c a significant impact on local traffic. d` p r a ,;A :M: cr Y,r 3 mot° a -bra x ri 7F fie y g 'fir .r- .s. s a" z 66 125 Vulnerability Analysis The highway system which runs through Tukwila is the most commonly used ground transportation system within the area. Though there is no accurate figure for the number of vehicles traveling through the area daily, it does not take an expert to recognize the traffic problems that currently exist. Two state highways and two interstate highways run through Tukwila. Due to the limitation of access points to these highways, many feeder roadways are subject to interruption or gridlock during peak commuting hours. The vast amount of construction in the area has also led to frequent traffic disruptions as a result of detours and slow downs. An item of major concern is the potential for complete gridlock in an emergency situation such as flood, earthquake, hazardous material or other emergency, requiring an evacuation of homes and businesses in a. given area. Bus traffic is steadily increasing bringing with it greater possibilities of multiple casualty incidents due to traffic accidents. While intersections and major highways are particularly susceptible, major accidents can occur at any point along the roadway network. In addition to the obvious injuries and property damage incurred at a major traffic accident, there is great potential for hazardous materials to be involved in such an accident. Emergency vehicles and crews are sometimes badly hampered by traffic congestion. These delays may add to the seriousness of injury and increase the potential for Toss of life at accident scenes and other emergency responses. A slowdown in response to any type of an emergency due to traffic congestion is detrimental to life and property within the community. Railroad transportation routes run parallel to industrial development. There are two rail systems within Tukwila, both running through the valley floor. The addition of Sounder commuter trains running several scheduled trains through the Tukwila area on a daily basis has created further congestion issues during the heavy commute times. The hazard potential of railroad systems is much like that of highway transportation. Trains, like any other form of transportation, are vulnerable to accidents with other vehicles, derailments, terrorist activity, and potential complication involving rail accidents with the extremely large quantities of hazardous materials transported through Tukwila on a daily basis. 67 126 Conclusion The transportation system running throughout greater Tukwila is heavily impacted and greatly increases our risk of major transportation emergencies. High Probability Hi d h rality High Probability Hi 9 tY 9 Pobbi r� (Low Impact) ,(Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) Low Probability Low Probability Low Probability (Low Impact) (Moderate Impact) (High Impact) Transportation Accident and Impact Analysis 68 127 WATER SHORTAGE /SYSTEM FAILURE Definition of Hazard This type of hazard includes the reduction in performance or complete failure of part or all of the water supply system due to equipment failure, and natural or manmade disasters. History of Hazard No catastrophic system failures have been experienced however shortages have been and will continue to be of concern as a result of rapid growth in the area and drought. Hazard Identification Tukwila and surrounding jurisdictions are susceptible to water shortages or system failures regardless whether they are served by private or public systems. Vulnerability Analysis The City of Tukwila operates its own water supply system and provides water service for most of the Greater Tukwila Area. Any interruption or failure of this system would leave most of Tukwila's water needs unfilled. Any utility system is subject to interruption or failure. The Tukwila water supply is no exception. The City has taken precautions to safeguard the system such as installing tie lines to other water districts. Water system failure may still occur for a number of reasons including the lack of on -site generators for emergency power. Anticipated water system hazards are earthquake, severe weather, power failure, or system failure. The system is also subject to shutdown due to environmental contamination from accidental or intentional causes. Numerous problems may occur as the result of water shortages or system failures. In addition to the obvious inconvenience of being without water for daily needs, firefighting operations would be impacted. Sewer systems would fail. The lack of necessary water supplies would create a serious public health concern, and unemployment would occur at those businesses requiring water to run day -to -day operations. Agricultural businesses would fail without water, causing an interruption in the local food chain. 69 128 Conclusion Water shortages, system failures and the chain of associated events would interrupt businesses and day -to -day activities. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) oar+t` ®obabill r Low Probability Low Probability Irn� h am= (Moderate Impact) �t2u act) Moderate Im (High Impact) Water Shortage Probability and Impact Analysis 70 129 CIVIL DISTURBANCE Definition of Hazard This type of hazard is a planned or random public uproar or disturbance of daily community life. This hazard occurs most often when participants in mass acts of civil disobedience become antagonistic toward authority, and authorities must struggle to wrest the initiative from an unruly crowd. In the extreme, civil disturbances include criminal acts of terrorism. Civil disturbances, in any form, are prejudicial to public law and order. History of Hazard Turbulent eras of our areas history, notably the civil rights campaigns of the 1960's and the Boeing layoffs of the 1970's have produced civil disturbances that have affected the Tukwila area. More recently in 1999, the Seattle Police Department experienced the WTO demonstrations that resulted in major 4V 'mil rioting in downtown Seattle. �n z't x ro A fit'` ;a�; r E The Tukwila Police Department was one ti >M of several agencies called to assist. 43 z r X41`'` Prisoners from the riots were F transported to the King County Regional Justice Center in downtown Kent. Intelligence revealed that demonstrators were threatening to riot and demand the release of prisoners. Fortunately, it did not happen. King County Regional Justice Center Other times, high profile trials have been conducted at the Regional Justice Center and resulted in a much higher concern for security. Large crowds at clubs and other public places have caused problems. Fights have broken out in the parking lots. Some of these events have been controlled by calling more police officers from surrounding jurisdictions to help (mutual aid). Demonstrations have the potential to develop into a large scale disturbance. Since the war in Iraq, anti -war demonstrations have become more prevalent. 71 1 30 Hazard Identification Those areas normally vulnerable to civil disturbances are often thought to be larger cities. However, the City of Tukwila is just as vulnerable. We are not immune from activities and issues that lead to civil disturbances. Vulnerability Analysis The likelihood of civil disturbances increases daily given the fact that gang members formerly staking their territory in large cities in California have migrated north. Gang members do live in Tukwila. Others travel through or socialize in Tukwila. Other groups with extremist viewpoints are also of concern. Many of these groups have chosen to locate in our area. Civil disturbance as a hazard could involve any large group of people assembled for any reason. Included are large assemblies of people such as at Tukwila Days, All Nations Cup, Rock and Roll Marathon, or other local /regional events. Conclusion In the event that a civil disturbance should occur, it would likely require crowd control measures by law enforcement agencies and the need for rescue and medical aid. Complications of this type of occurrence are: injuries, property damage, traffic congestion, inaccessibility to the area involved and the possible need to impose a curfew or even evacuate area residents. High Probability High Probability High Probability (Low Impact) (Moderate Impact) (High Impact) Moderate Probability Moderate Probability Moderate Probability (Low Impact) (Moderate Impact) (High Impact) 1.o ©b X Low Probability Low Probability (Lo w, ,rnp g (Moderate Impact) (High Impact) Civil Disturbance Probability and Impact Analysis 72 131 VI. Summary of Hazard Risk in Tukwila The conclusion drawn from the Hazard Vulnerability Analysis and Risk assessment is that Tukwila's highest risk is Flooding. Despite USACE's efforts to construct an interim seepage barrier wall, and improve the right abutment drainage system at the Howard Hanson Dam, and efforts to construct /install flood protection equipment along the entire levee system, there is still a significant risk of flooding to the Green River Valley communities for the next few flood seasons. .:i v r a A y k,. �3. t z& i t R13 T�4t�.t as `cr. z a r a F. m �u ��r y 4,`r y y fi s ��a E r� E taza d Gf f r€quency,/P, ro i bility Impact ,(Prt ba !Iity+ aact) V,V xaz..,;:** Wnc a:VO,ZAPila$V`,:ra:> ._"t, .'ANk.IRa Ft:OP .wh�� r.,« ..+.e •:r� Flooding High High High Windstorm/Tornado High Moderate High Earthquake Moderate High High Snow /Ice Storm Moderate Moderate Moderate Landslide Moderate Moderate Moderate Hazardous Materials Moderate High Moderate Transportation Moderate Moderate Moderate Hazardous Liquid Pipeline Low High Moderate Air Transportation Low High Moderate Communications Moderate Low Moderate Volcanic Eruption Low Moderate Moderate Urban Fire Low Moderate Moderate Civil Disturbance Low Low Low Energy Shortage Low Low Low Drought Low Low Low Water Low Low Low Shortage /System Failure Summary of Hazard Risks 73 132 Flooding is followed by other natural hazards including Severe Windstorm/Tornado, Earthquake, Snow /Ice Storm, and Landslide. This analysis is consistent with the disasters that have struck the City. Based on the hazard risk assessments and conclusion drawn above, the focus of Tukwila's Hazard Mitigation Plan will be on those hazards determined to be "high" or "moderate" risk. Other hazards that pose a "low" risk will continue to be evaluated during future updates to the Plan, but they may not be fully addressed until they are determined to be of high or moderate risk. This enables the City to prioritize mitigation actions based on those hazards present the greatest risk to lives and properties. VI1. Critical Facilities Infrastructure Critical facilities are those that support government and first responders' ability to take action in an emergency. They are a top priority in any comprehensive hazard mitigation plan. The matrix below includes a list of facilities and /or structures that have been determined to be critical in nature, structures or facilities that would seriously impact not only the quality of life in Tukwila, but also the sustainability and survivability of the City residents. Critical Facilities include: Essential facilities which are necessary for the health and welfare of an area and are essential during the response and recovery phase of a disaster. These include: governmental facilities, public safety facilities, schools; Transportation systems such as arterial roads; Lifeline utility systems such as: potable water, waste water facilities, power grid and communications systems. The City's critical facilities are all vulnerable to most natural and technological /manmade hazards identified in Section V of this Plan. Tukwila's critical facilities are provided at Attachment 8. VIII. Capability Assessment A matrix is provided below to portray Tukwila's legal, regulatory, administrative and technical capabilities. These capabilities play a significant role in the City's effort to mitigate potential hazards that adversely affect residents, businesses, and infrastructure. 74 133 CITY OF TUKWILA CAPABILITIES 8 i 9 w., 0 "f e.:4. ti p v s s r r t ¢i t i Building Code X X X X Zoning Ordinance X X Special Purpose Ordinance (Critical or Sensitive areas Ordinance) X X X Growth Management X X Stormwater Management Plan /Ordinance X X X FEMA National Flood Insurance Program X Capital Improvements Program X X X X Site Plan Review Requirement X X Comprehensive Plan X X X Comprehensive Emergency Management Plan X X X X Shoreline Master Plan X X X e a �.5 s- 4 x d -a "i te ,z AVUI:i '.0A ,.�R3 Y.'_.b. °�s .a. Ww i#1k,w �,ae- Planners Eng with knowledge of land development and land management practices X X X X Engineers /professionals trained in construction practices related to buildings and /or infrastructure. X X X X Planners or engineers with an understanding of natural hazards. X X X X Floodplain Manager X X X 75 134 Personnel skilled /trained in GIS applications X X X X Emergency Manager X X X X Grant Writer X X X X Ejp t y s x,_ :ti `�"C'a n w t-er 1 s. N:400 40,40.44: S:a g� g P G �y�� t g ;.z f °�a" I t 00;;: h t o m a s adR,' h G i Community Development Block Grants (CDBG) X X X X Capital Improvements Project Funding X X X X Authority to Levy Taxes for specific purposes X X X X User fees for water, sewer, gas or electric service X X X X Incur debt through special tax and general obligation bonds X X X X IX. Mitigation Strategy The City's mitigation strategy is derived from an in -depth review of the existing vulnerabilities and capabilities outlined in previous sections of this Plan combined with the underlying purpose of strengthening Tukwila's resilience to natural and manmade hazards summarized in Section V of this Plan. The strategies are all tied directly to the six goals (Protect Life and Property, Support Emergency Services, Increase Public Awareness, Preserve Natural Systems and Resources, Encourage Partnerships, and Enhance Planning Activities) and the supporting objectives summarized in Section II of this Plan. Vital to the City's mitigation strategy are three major components: Continuation and enforcement of City codes, policies, plans, and programs. The City's land use, and zoning regulations and building codes that mandate requirements for new construction and upgrades all play a vital role in keeping the community and the environment safe. Adopting certain land use restrictions that limit private rights to use of 76 135 property must be accomplished through a strong public education and input process. The National Flood Insurance Program (NFIP) is one of the most important components to the City's mitigation strategy. Together with thousands of communities across the United States and its territories, Tukwila participates in the National Flood Insurance Program (NFIP), CID Number 53091. Records indicate that Tukwila entered the NFIP on August 3, 1981. Participation in the NFIP allows Tukwila homeowners, renters, and businesses to purchase federally backed flood insurance. Currently, there are 1,068 flood insurance policies in force in Tukwila. This represents $362 million total insurance in force. Fortunately, as of April 2010, there are no repetitive loss properties in the City. To date, there is one paid Toss totaling $1,300. The City will continue its efforts to communicate the importance of the NFIP through public outreach and education programs. A wide array of audience will be targeted in future outreach and education forums including elected officials, residents, businesses, developers, and special interest groups. A concerted effort will be made to encourage particularly those businesses, renters, and homeowners that are adjacent to Flood Zone X areas (Tukwila's current Map date is April 19, 2005) to obtain flood insurance. The City's Flood Plain Manager plays an integral role in implementing the mitigation strategy. The City is very fortunate to have a technically adept senior engineer who oversees and manages the City's flood plain management program. He aggressively enforces the local fioodplain management ordinance by reviewing, approving /disapproving, and managing all flood zone control permit requests and activities that may impact special flood hazard areas within the City. In 2011, the Flood Plain Manager will work closely with the Department of Community Development Building Official in the adoption of the new Flood Plain Management Ordinance. In the short term, they will work together to identify short term training requirements that may be required to implement the new flood plain regulation. In 2013, the City expects a Community Assistance Visit (CAV) from Washington State of Ecology. The CAV is usually every five years with the last visit conducted on May 21, 2008. The visit will assist the Flood 77 136 Plain Manager in identifying any shortfalls, strengthening the City's Flood Plain Management Program and meeting regulatory requirements. For the first time in its history, the City has all its critical facilities that are located in the potential flood affected areas covered under the NFIP. The City will continue maintaining compliance and good standing in the NFIP and will consider participating in the NFIP Community Rating System. Investment of resources. It must be recognized that enhancing the resiliency and sustainability of the City will require substantial investment of resources. The City will continue to make improvements within its current resource capacity and funding authorization; however many of the mitigation goals, and objectives included in this Plan cannot be implemented without external funding sources. The City must aggressively pursue State and Federal grants to accomplish vital mitigation initiatives. Implementation of Mitigation Initiatives. This component of the City's mitigation strategy poses some challenge because in many cases, significant capital investments are required. Each of the mitigation initiatives in this Plan was identified by City first responders and subject matter experts within City departments as they relate to protecting lives and property, supporting emergency services, and accomplishing other goals and objectives. For this 5 -year Hazard Mitigation Plan, mitigation initiatives are focused on the natural hazards that pose the highest risk to the City. Based on the conclusions drawn from the Hazard Vulnerability Analysis and risk assessment (Section V), Tukwila's highest risk is flooding followed by severe windstorm, earthquake, snow /ice storm and landslide. Due to the issues at the Howard Hansen Dam, the Tukwila Team which includes representatives from all departments has been engaged in one of the most comprehensive flood planning effort in years. This planning effort includes meetings, and partnerships with Auburn, Kent, Renton, Seattle, King County, and the U.S. Army Corps of Engineers (USACE). The City has conducted over twenty (20) flood preparedness meetings with residents, property owners and businesses. During the past few months, the City spent approximately $2.2M in emergency flood mitigation initiatives. These activities include: Gilliam Creek Basin Storm water Overflow Project. This Project involved the construction of a 24" overflow pipe that 78 137 would allow the Gilliam Creek Basin to drain to a City pump station reducing the potential of flooding in the City's commercial business district. Storm Lift Station #18 Improvements. This Project provides a secondary backup pump and increasing capacity by replacing the existing 8" pump with two 10" pumps. Levee Reinforcement Project. Partnering with the USACE, and King County, the City embarked on an emergency levee reinforcement project that is now substantially complete. The installation of approximately 25,000 lineal feet of supersacks (giant 4,000 pound heavy duty sandbags) and 10,000 lineal feet of HESCO sand containers on top of Tukwila's levee system has raised the levee's capacity to handle an estimated 16,900 cfs flow at the Auburn Gauge. Flood Protection Demonstration Project: This project included the demolition of an old cabin, land clearing and the installation of 225' of HESCO sand barriers along a segment of the Duwamish River. Installation of an All-Hazards Alert Broadcasting (AHAB) System. In 2010, the City installed and tested an AHAB system at the City of Tukwila Fire Station 51 to provide all- hazards warning to the surrounding areas. While the primary focus during the past few months was on flooding, the City's first responders consisting of police, fire and public works personnel identified other mitigation initiatives that became part of the preparedness strategy to deal with other hazards. These mitigation actions /initiatives include: Standby Power Upgrades: Installation of standby generators to City Hall, and Fire Stations 52, 53, and 54 to facilitate continuity of operations during power outages due to windstorms, earthquakes, and other natural disasters. This initiative was completed in September 2009. Total cost was $595,279. Responsible Department: Public Works. Seismic Study: The City invested $232,746 to conduct a seismic evaluation of some of its City facilities to determine the buildings expected performance during an earthquake and to identify potential structural deficiencies. In general, all the City facilities evaluated 79 138 were determined seismically insufficient and would require either seismic upgrades or replacement. The results of the study will be incorporated into Tukwila's Facilities Plan and will be considered in this Plan and subsequent Plan update. Responsible Department: Public Works. Permanent City Emergency Operations Center: The City's EOC is located in the Police Department Training Conference Room. The facility is small and cannot accommodate all the anticipated EOC functions and personnel needed to manage a protracted emergency event and support the City's Continuity of Operations Plan (COOP). Construction cost for an EOC is approximately $1.2M. Responsible department: Emergency Management /Public Works. City Maintenance Facility Replacement Project: The City's current facilities, fleet and maintenance shops are inadequate to support and restore essential services following a significant emergency event. The shops currently don't have back -up emergency power and have failed seismic evaluations performed by a certified structural engineering firm. A new City Maintenance and Operations facility would allow continuity of operations under emergency conditions for an extended period of time. Cost of the Project is approximately $10M. Responsible department: Public Works. Boeing Access Road Bridge Replacement Project: This bridge is structurally and seismically deficient. The Boeing Access Road Bridge is a major east west arterial that provides access between East marginal Way and the I -5 corridor. Bridge failure will severely impact freight mobility, and threaten public safety. The replacement cost is estimated at approximately $30M. Responsible department: Public Works. Interurban Ave South Project Wall Containment: During severe winter storms, landslides have occurred on the steep hillside along the west side of Interurban Avenue. Construction of the containment wall will prevent landslide debris from blocking the traffic lanes of Interurban Avenue which serve as a principal arterial for over 20,000 motorists. Containment wall will also enhance the safety of motorists and pedestrians. Project cost is estimated to be approximately $.5M. Responsible department: Public Works. Community Outreach and Education: Public outreach and education efforts are critical to the City's overall preparedness 80 139 strategy. The recent meetings and outreach efforts that the City conducted have raised the public's awareness regarding hazards that could occur in Tukwila, and how those hazards could impact the community. The City will continue to conduct meetings and outreach activities that will cover more than just high risk natural and man -made hazards. Low risk hazards such as drought, water shortage, and civil disturbance will be included in future agendas. Responsible department: Emergency Management. X. Mitigation Priorities. As emphasized earlier, for this first 5 -year Hazard Mitigation Plan, Tukwila will concentrate on the highest priority mitigation initiatives. The following criteria were considered in establishing the priorities for the mitigation initiatives that are planned for implementation: Life /Safety Consideration. Does the initiative address a life /safety issue? An evaluation of the urgency of the initiative. How urgent is the initiative? Cost- Benefit Analysis. In determining the feasibility of the mitigation initiative, a cost benefit analysis was performed by dividing the estimated cost into the estimated saving or benefit. Where life- saving initiatives will be involved, the cost benefit analysis will reflect a base figure of $2.3 million is determined to be the "benefit" or "savings This figure was suggested by King County. An evaluation of funding availability and how the initiative fits into the City's operations and budget policies. While life /safety and other criteria are important guiding principles, the availability of funding plays a significant role in setting priorities. Given the criteria summarized above, the mitigation initiatives for the next few years are provided in greater detail at Attachments 9 -12 and are prioritized as follows: Priority 1: Construction of a permanent City EOC Priority 2: Retrofit /Replacement of City Facilities Priority 3: Boeing Access Road Bridge Replacement Priority 4 Interurban Avenue S Project Concrete Containment Wall 81 140 XI. Relationship with City Plans and Policies The City of Tukwila will integrate the proposed mitigation initiatives, projects, and strategies into all current and future City plans and policies. Hazard mitigation projects will be included in the Capital Improvement Program (CIP), operating budget, and grant proposals to State and Federal agencies. The City will consider hazard risks and vulnerabilities data when amending the City's Comprehensive Plan, Zoning Ordinance, Building Codes, Sensitive Area Ordinance, Flood Plain Management regulations, Comprehensive Water System Plan (to mitigate Drought Hazard), and other planning and policy documents as appropriate. XII. Plan Maintenance and Update This Hazard Mitigation Plan will continue to be updated and refined to mitigate potential human and property losses in Tukwila and ensure that it is in line with the goals and objectives, and compliance with State and Federal regulations. Once adopted, the City's Emergency Management Director will be responsible for the maintenance and update of the Plan. Tukwila's Plan will be reviewed on an annual basis by the Emergency Management Director or his /her designee. At a minimum, the following actions will be taken during the review process: Re- evaluate Tukwila's hazard reduction goals and objectives to ensure that they are current and still valid. Determine whether there are components of the Plan's risk assessment that need update /refinement. Review and update the Plan to reflect progress in mitigation efforts /activities and changes in priorities, funding availability or strategies. Reassess and re- evaluate recent and future and changes in land development and annexations including Tukwila South. Discuss /determine potential community outreach activities. Additional reviews may be conducted periodically following drills, exercises or an actual disaster or significant event. As part of the annual review, the Emergency Management Director will schedule a meeting and solicit comments and recommendations from City departments 82 141 including the City's first responders (Fire, Police and Public Works Departments), subject matter experts and Tukwila residents and businesses. The current Plan with updates will be posted for public comment on the City's website for at least 30 days. After the public comment period, the Emergency Management Director will evaluate comments and recommendations and make the necessary changes. Significant changes will be briefed to the City Council. Section 201.6 of 44 Code of Federal Regulations (CFR), requires all jurisdictions with an approved Hazard Mitigation Plan to review and revise its Plan and resubmit it for approval within 5 years from the date of FEMA approval. The Emergency Management Director will be responsible for carrying out the actions required for the plan update. The actions required for the 5 -year plan update will be similar to the annual update process described above but will follow a more comprehensive process including but not limited to: Assessment of Tukwila's hazard reduction goals and objectives. Assessment of any changes to the hazards and risks that the hazards pose to Tukwila residents, businesses and properties. Evaluation of the progress in mitigation efforts /activities and changes in priorities, funding or strategies. Assessment of recent and future and changes in land development. Assessment of changes to City critical infrastructure. Assessment of resources required for plan implementation. To accomplish the 5 -year plan update process, the Emergency Management Director will follow a more formal plan update process by forming a team (steering committee) consisting of Tukwila First Responder Representatives, City department representatives, and subject matter experts (including State EMD, FEMA, etc.) as required. Additionally, the Plan will be posted on the City's website for at least 30 days for public review and comments. Once the Plan updated is completed, it will go through a public process that includes presentation to the Finance and Safety Committees and the Council for adoption. During this process, the community will have more opportunities to provide comments and input to the Plan. After Council approval, the Plan will be forwarded to the State and FEMA for final approval. As a regional partner, Tukwila will consider joining King County and other entities in "adding on" to the King County Regional Hazard Mitigation Plan. 83 142 Emergency Management Council Attachment 1 November 16, 2009 10:30 a.m. Conference Room #2 Meeting Minutes Attendance: Not taken. 1. Update from Hillman: a. Current weather does not indicate flooding risk b. New Doppler units are being deployed c. Corps and FEMA working on a decision support tool. Expected outcome is a chart showing level of concern related to rainfall scenarios. Estimated completion this week. d. If power loss in 6300 building, phones and Nextel should work but email may be out. e. Hillman to provide a communication degradation protocol f. Corps completed grout curtain and additional drains. Corps estimates a 1 in 25 chance for flood event. g. Staff is working on budget request. h. Hillman to work with WA State EMD re: city authority to raise revenue 2. Bob G update: a. Looking for a "pay estimate" request from King County Flood Control District b. Sandbags /HESCOs on left bank are 99% complete. c. Sandbags /HESCOs on right bank still underway. 12 new culverts were identified during the work and they may need valves /flapgates. Estimated completion within 10 days (except flapgates). d. Allentown flapgate should be installed this week. e. Surveyed 5 areas this week including Gateway and Foster Point. Should have map by end of week to assess what steps are needed. 3. Hillman a. Response Plan Team is doing well on the plan. b. Looking at buying 2 boats for response since the inflatable would be easily damaged in flood response and have not found any mutual aid boats. Cost for 2 around $100,000. c. Will not activate "sand bag factory" at this time. 4. Foster Point Meeting a. City to survey Foster Point properties and assess alternatives. May consider HESCOs and sandbags along banks. b. Approx 2/3 of homes are on septic, 1/3 on sewer. 60 homes total. Sewer connection fee approx $30,000 per home. c. Homes would be eligible for flood insurance. 5. Multi- Hazard Mitigation Plan a. Draft plan is complete and will go to Council for approval soon. Next Meeting: November 23, 2009 10:30 a.m. Conf Room #3 Minutes prepared by Derek Speck 11/20/09 84 143 Attachment 2 r IQDZ AGENDA Foster Point Public Meeting 11/13/09 1. Introduction Hillman Mitchell 2. NW Hydraulics Model FP Hillman Mitchell 3. Tukwila Hazard Mitigation Plan Hillman Mitchell 4. Flood Preparedness Hillman Mitchell 5. License to Construct Hillman Mitchell 6. Q &A Department Heads 85 144 qs, Attachment 3 ,,,sr x to Distribution: S. Hunstock D.Speck t, y =f City of Tukwila D. Quinn M. Hart R. Still e A. Ekberg S. Kerslake D. Tomaso Z Finance and Safety K. Hougardy K. Kertzman M. Villa Committee D. Robertson T. Kinlow Judge Walden C o/ttee Mayor Haggerton K. Matej B. Arthur O De'Sean Quinn, S. Lancaster M. Miotke C. Parrish C. O'Flaherty G. Labanara K. Narog Chair S. Brown D. Lincoln S. Kirby O Allan Ekberg B. Giberson N. Olivas S. Norris D. Haynes J. Pace O Kathy Hougardy AGENDA WEDNESDAY, FEBRUARY 17, 2010 CONFERENCE ROOM #3; 5:00 PM u Stern Action to Taken '4"3 Page r w .06:: to a r C, k.. Y: z.. ,t &,,.d°:,. 1. PRESENTATION(S) 2. BUSINESS AGENDA a. Hazard Mitigation Plan; a. Information only. Pg.1 Frank Iriarte, Deputy Public Works Director. b. 2009 Fourth Quarter Report b. Information only. Pg.3 c. Pre Retreat Budget Review c. Discussion. Pg.23 (please bring your budget books). Next Scheduled Meeting: Tuesday, March 2, 2010 Committee Goals: Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional, state and federal budgets affecting human services programs and services (also assigned to CAP). Research the viability of sponsoring a City -wide Citizens' Academy (also assigned to CAP). 86 145 Attachment 4 4 lop, 1r- x 90 DRAFT HAZARD MITIGATION PLAN DRAFT TUKWILA HAZARD MITIGATION PLAN AVAILABLE FOR COMMENT Using the guidelines provided by the Federal Emergency Management Agency (FEMA), the City of Tukwila has developed a draft five -year Hazard Mitigation Plan with the goal of reducing the impacts of natural, technological and man -made disasters in the City. The next steps are to: 1. Provide a public comment period. 2. Finalize the Plan. 3. Seek approval from FEMA. The public is invited to view the draft plan and provide comments. The comment period ends on Monday, March 15, 2010. For more information or questions about the Plan, please call Frank Iriarte at 206 431 -2445. View /Print the Draft Hazard Mitigation Plan Submit Comments on the Draft Hazard Mitigation Plan 87 146 Attachment 5 DRAFT COPY si CITY OF TUKWILA WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ADOPTING THE TUKWILA HAZARD MITGATION PLAN WHEREAS; the City of Tukwila and surrounding areas are subject to various hazards including flooding, earthquakes, landslides, severe windstorms, and other natural and technological /manmade hazards, and WHEREAS; the City of Tukwila is committed to strengthening the City's resilience to the effects of natural and technological /manmade hazards, and WHEREAS; the federal Disaster Mitigation Act of 2000, specifically Section 322, addresses local mitigation planning and requires local governments to develop Local Hazard Mitigation Plans as a condition of receiving Hazard Mitigation Grant Program funding, Flood Management Assistance, and Pre Disaster Mitigation funding from the Federal Emergency Management Agency (FEMA) and WHEREAS; FEMA has completed a pre- adoption review of the City's Hazard Mitigation Plan and will approve the Plan upon receiving documentation of its adoption by the City, and NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: 88 147 Section 1. The City Council approves participation in the hazard mitigation planning process, development of a City -wide Hazard Mitigation Plan, and adoption of the final FEMA- approved Hazard Mitigation Plan. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. Allan Ekberg, Council President ATTEST/AUTHENTICATED: Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: 89 148 LAND USE ZONING MAP ATTACHMENT 6 k N CityofTukwita Zoring =1 4. 1 Y L�b c ii<iF,h ��xss°� ^.I �LP p k �f ATTL t\ f f �i� �b 11t 1r7 s. I irk i' X h A (T r Z Ji 1 f /1 j M M'rrt acatsitt .1 t1 r. s 1 H e tOC J fi J/I/ iI /4 6 MrC uinnr ,,iC.ttMIQII 1tiht1 &M M't 6i Ci,or 1 j 90 149 POTENTIAL FLOOD AFFECTED AREAS ATTACHMENT 7 w� 1 S p 4 City of Tukwtta z� Potential Flood Affected Areas e x �d a >a s f $�y- r i} T n i �x rte //S y 9 t V lY x or rb 5 scnc9' �P 1�'3�X /jaai r ,mna smoa rvttaaco nra s vsw ys it L e.. 1 C/ nY d. x,y f r, �xda:�ec GIS nm!o a no,r.neree> a aear�ns nra aoP,•mn,a,o nn7 "l Tukwila aGln,mdcd Mrreferance. orJy. Oate: SeGember20, 2009 91 150 Tukwila Critical Facilities Inventory Attachment 8 Maximum Facilities Not Critical Facility Jurisdiction Controlled Loss Controlled under Type Facilities Facilities Jurisdiction Control *City Hall Complex 8.3M (Includes Police, EOC Continuity of Court) Government or *Building 6300 Complex 5.3M Administration (Includes Public Works, DCD, Police, Personnel IT Dept) *Fire Stations: 51,52,53, &54 $8.4M *Police Equipment 250K Communications *Fire Equipment 250K *IT Equipment *City Telephone 250K *Arterial /Collector Streets 980K Transportation *Local Streets 30M *Bridges 60.5M *Foster High School 17.7M Tukwila School Education *Showalter Middle School 15.3M District *Cascade View Elementary 9.3M *Thorndyke Elementary 10.8M *Tukwila Elementary 10.8M *City Water Reservoir 4.8 M Utilities *Sewage lift Stations 2.3 M *Surface Water Lift 3.4 M Stations Community Services *Tukwila Community 9.2 M Center Maintenance shops *Minkler Shops 3.7M *George Long Shops 2.3M 92 151 HAZARD MITIGATION PLAN INITIATIVES Attachment 9 Jurisdiction Aaencv: City of Tukwila Emergency Management Tyne of Hazard: Earthquake, Severe Winter Storm, Flooding, Landslide and other hazards including Volcanic Eruption, Urban Fire, Tornado, and Drought. Category: Permanent City Emergency Operations Center Priority: 1 Brief Description of Project: Construct a new City Emergency Operations Center (EOC) facility to support emergency response and recovery coordination. Rationale for Project: The City's EOC is located in the Police Department Training Conference Room. The facility is small and cannot accommodate all the anticipated EOC functions and personnel needed to manage a protracted emergency event and support the City's Continuity of Operations Plan (COOP). RHMP Goals: 1. Protect Life and Property 3. Support Emergency Services 2. Enhance Planning Activities Lead Jurisdiction: City of Tukwila Public Works Participating Jurisdictions: None Cost of Project: $1,250,000 Estimated time period Implemented: Beyond 2014 Funding Sources: City Operating Revenue; Grants Source and Date: City of Tukwila 2009 -2014 Financial Planning Model /Capital Improvement Program. Adoptive date and /or Ordinance /Resolution December 15, 2008; Resolution 1674 Status: New project Benefit /Cost Ratio: 1.8:1 ($2.3 million planning figure from King County Regional Hazards Mitigation Plan for at least one life saved divided by construction cost). 93 152 HAZARD MITIGATION PLAN— INITIATIVES Attachment 10 Jurisdiction Aaencv: City of Tukwila Emergency Management Type of Hazard: Earthquake, Flooding, Urban Fire, Drought and other hazards. Cateaorv: City Maintenance Facility Replacement Project Priority: 2 Brief Description of Project: Construct new City maintenance and operations center to support critical City functions including fleet services, facilities maintenance, water, sewer, surface water, streets and traffic control operations. Rationale for Project: The City's current facilities, fleet and maintenance shops are inadequate to support and restore essential services following a significant emergency event. The shops currently don't have emergency power and have failed seismic evaluations performed by a certified structural engineering firm in August 2008. A new City Maintenance and Operations facility would allow continuity of operations under emergency conditions for an extended period of time. Goals: 1. Protect Life and Property 3. Support Emergency Services 2. Enhance Planning Activities Lead Jurisdiction: City of Tukwila Public Works Participating Jurisdictions: None Cost of Project: $10,000,000 Estimated time period Implemented: Beyond 2014 Funding Sources: City Operating Revenue and bond Source and Date: City of Tukwila 2009 -2010 Financial Planning Model /Capital Improvement Program Adoptive date and /or Ordinance /Resolution: December 15, 2008; Resolution 1674 Status: New project Benefit /Cost Ratio: .55 :1 ($5,575,000 retrofit cost divided by $10M replacement cost). 94 153 HAZARD MITIGATION PLAN INITIATIVES Attachment 11 Jurisdiction Aaencv: City of Tukwila Emergency Management Type of Hazard: Earthquake Cateaorv: Boeing Access Road Bridge Replacement Priority: 3 Brief Description of Project: Replace the existing bridge with a 340' long concrete or steel bridge structure. Bridge will be 110' wide curb to curb with sidewalks on both sides. Rationale for Project: The existing bridge is structurally and seismically deficient. Several pedestals are leaning and have concrete spalls, exposed rusty anchor bolts /reinforcements and some cracks. The existing railings do not meet standards. The Boeing Access Road Bridge is a major east west arterial that provides access between East marginal Way and the I -5 corridor. Bridge failure will severely impact freight mobility, and threaten public safety. Goals: 1. Protect Life and Property 3. Support Emergency Services 2. Enhance Planning Activities Lead Jurisdiction: City of Tukwila Public Works Participating Jurisdictions: None Cost of Project: $30,000,000 Estimated time period Implemented: 2 -5 years Funding Sources: Federal Funds; Bonds; City Operating Revenue Source and Date: City of Tukwila 2009 -2014 Financial Planning Model /Capital Improvement Program Adoptive date and /or Ordinance /Resolution December 15, 2008; Resolution 1674 Status: New project. Benefit /Cost Ratio: .70 ($21 million cost to repair /retrofit divided by the $30 million replacement cost). 95 154 HAZARD MITIGATION PLAN— INITIATIVES Attachment 12 Jurisdiction Agency: City of Tukwila Emergency Management Type of Hazard: Landslide, Severe Weather, Flooding, and Earthquake Category: Interurban Ave South Project- Wall Containment Priority: 4 Brief Description of Project: Construct a concrete containment wall (4' high by 275' long) along the west side of Interurban Avenue South. Rationale for Project: During severe winter storms, landslides have occurred on the steep hillside along the west side of Interurban Avenue. Construction of the containment wall will prevent landslide debris from blocking the traffic lanes of Interurban Avenue which serve as a principal arterial for over 20,000 motorists. Containment wall will also enhance the safety of motorists and pedestrians. Goals: 1. Protect Life and Property 3. Support Emergency Services 2. Enhance Planning Activities Lead Jurisdiction: City of Tukwila Public Works Participating Jurisdictions: None Cost of Project: $500,000 Estimated time period Implemented: 2 -5 years depending on availability of grant funds. Funding Sources: City Operating Funds; Grants Source and Date: City of Tukwila 2009 -2014 Financial Planning Model /Capital Improvement Program Adoptive date and /or Ordinance /Resolution December 15, 2008; Resolution 1674 Status: New Project Benefit /Cost Ratio: At least a 1:1 ratio due to clean up costs and financial impact on businesses in the Commercial Business District. 96 1 55 This Page Intentionally left blank 97 156 U.S. Department of Homeland Security Region X 130 22$111 Sweet, SW Bothell, WA 9021 -9796 FEMA 1 N1) Sl' November 9. 2010 Ms. Beverly O'Dea State Hazard Mitigation Strategist Washington State Emergency Management Division Building 20, MS TA -20 Camp Murray, Washington 98430 -5122 Dear Ms. O'Dea: As requested, the U.S. Department of I- ionmeland Security's Federal Emergency Management Agency (FETVIA) has completed a pre adoption review of the City of Tukwila Hazard Mitigation Plan. The plan successfully contains the required criteria, excluding the adoption, for hazard mitigation plans, as outlined in 44 CFR. Part 201. This letter serves as Region 10's commitment to approve the plan upon receiving documentation of its adoption by the city. The plan will not be formally approved by FEMA until it is adopted. The community is not eligible for mitigation project grants until the plan is formally approved by FEMA. Please contact our Regional Mitigation Planning Manager, Kristen Meyers, at (425) 487 -4543 with any questions. Sincerel'p, l R, an IkC ,J isk Analysis Branch Chief Mitigation Division BH:bb www. fema.gov 157 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes January 19, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Shawn Hunstock, Peggy McCarthy, Nick Olivas, Marty Grisham, Derek Speck, Dave Haynes and Kimberly Matej CALL TO ORDER: Chair Hougardy called the meeting to order at 4:59 p.m. L PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Hazard Mitigation Plan Staff is seeking Council approval of a resolution adopting a Hazard Mitigation Plan for the City. The Finance Safety Committee originally discussed this draft Plan last February (see Committee minutes dated February 17, 2010). After that meeting, the Plan was placed on the City's website for public review and forwarded to Washington State Emergency Department and FEMA for the same. The draft Plan has been reviewed by FEMA, was found to contain all required data, and now requires adoption by the City prior to FEMA giving final approval of the Plan. d In summary, the Plan: Represents the City's commitment to reduce the effects of potential injuries and losses as a result of natural and/or manmade disasters (FEMA only requires identification of natural hazards; however, the City recognizes the benefit and importance of also indentifying potential manmade hazards as well). Gives the City eligibility to compete for pre and post- hazard mitigation grant funding. Staff noted that this Plan will require an annual update. Committee Member Robertson suggested a table of contents be added to the document for ease of accessibility and reference, and add a note to the City of Tukwila Capabilities Chart which defines what the "X" signifies in the chart (see page 75 of the Plan). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Resolution: Sale of Surplus Eauinment Staff is seeking Council approval of a resolution authorizing the sale of six (6) pieces of surplus equipment previously used by the Police, Fire and Public Works Departments. This equipment has outlived its usefulness to the City, and the combined total value of the equipment is $42,500_ The following equipment is included in the surplus list: O 2000 Chevy Lumina 6 1994 GMC Cub Van 1986 Chevy 2 -Ton Boom truck 1988 SWAT /Sewer Step Van 1992 Katolight 175 KW Generator a 1992 Simon LTI Aerial Fire Truck Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition. UNANIMOIUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. 158 Co UNCIL AGENDA Svosis W1LQ 1 N- -'4s I n i tia l s ITEM N0. ti 1 Meeting Date I, l n Prepared by I Mayor's review m 1 Council review GI 1 01/24/11 �f•, BG f (W 11' 02/07/11 BG I 1 ITEM INFORMATION CAS NUMBER: 11 l ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA ITEM TITLE Resolution declaring Surplus Equipment and Authorizing their Sale CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 01/24/11 Mtg Date 02/07/11 Mtg Date Mtg Date Mtg Date Mtg Date Mfg Date 1SPONSOR Council Mayor Adm Svcs El DCD Finance Fire Legal P&R Police ®PIY/ SPONSOR'S The Fleet Department has identified 6 pieces of equipment that have outlived their service SUMMARY life and are no longer needed by the City. These items still operate, but in some cases either require extensive repairs, the repairs are too costly, or the equipment is no longer used. All 6 pieces are fully depreciated and are currently valued at $42,500.00. Council is being asked to approve the Resolution that declares the equipment surplus and authorizes their sale. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/19/11 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMI r!EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL Comments: MTG.' DATE RECORD OF COUNCIL ACTION 01/24/11 1 02/07/11 MTG. DATE ATTACHMENTS 01/24/11 1 Informational Memorandum dated 01/11/11 Draft Resolution Exhibit A List and Exhibit B Photos 1 Minutes from the Finance Safety Committee meeting of 01/19/11 1 02/07/11 1 1 a s City of Tukwila o Jim Haggerton, Mayor 9o8 -x: INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee FROM: Public Works Director 0 DATE: January 11, 2011 SUBJECT: Resolution to Surplus City Equipment ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. BACKGROUND The Fleet Department has identified 6 pieces of equipment that have outlived their service life and are no longer needed by the City. These items still operate but in some cases require extensive repairs and are no longer used or too costly to overhaul. All of the pieces of equipment are fully depreciated and are currently valued at $42,500.00. Selling these at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION The Council is being asked to approve the Resolution declaring the 6 pieces of equipment as surplus and authorizing their sale and consider this item at the January 24, 2011 Committee of the Whole Meeting and the subsequent February 7, 2011 Regular Meeting. attachments: Draft Resolution Exhibit A Surplus Equipment Detail Listing Exhibit B Photos of Equipment W: \PW Eng \OTHER \Pat Brodin \Info Memo 2010 Surplus Vehicles.doc 161 162 AF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN EQUIPMENT AS SURPLUS, AND AUTHORIZING THEIR SALE. WHEREAS, the City of Tukwila purchased the 6 pieces of equipment utilized by the Police, Fire, and Public Works Departments, as described in Exhibit "A" and illustrated on Exhibit "B and WHEREAS, the equipment listed on Exhibit "A" have outlived their usefulness and they are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City Department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The equipment/vehicles described on Exhibit "A" have a total combined value of $42,500 and are hereby declared surplus to the needs of the City. Section 2. Fleet Department authorized to sell. The Fleet Department, as part of the replacement program, is hereby authorized to sell the 6 pieces of equipment described on Exhibit "A," for the best available price, or properly dispose of items that it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Allan Ekberg, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: Attachments: Exhibit A, Surplus equipment detailed listing Exhibit B, Surplus equipment photographs W: Word Processing t Resolutions\ Fleet EQ Surplus 2010 GL:mrh 1/12/2011 Page 1 of 1 163 4 ab Exhibit A Asset Year Original In -Svc Out -Svc Current EQ# Dept Year Description Tag Seriel #Nin ID License Purchased Cost Date Date Value 1122 Police 2000 Sedan, Chevy Lumina 1107 2G1WL52J6Y1276065 30905D 2000 16,797.00 04/06/00 10/11/10 600.00 1247 PW Facilities 1994 Cube Van, GMC 90421 1GDHG31Y4RF510412 15961D 1993 25,831.00 03/03/94 12/13/10 900.00 Boom Truck, Chevy 1312 PW Streets 1986 2 Ton with Lift 90235 1 GDL7D1 F7HV506244 01344D 1986 68,325.00 03/04/87 12/07/10 1,000.00 1240 Police 1988 ,Step Van, Chevy 90272 1G0HP32J6J3338461 05130D 1988 17,760.00 08/24/88 05/03/09 1,500.00 Generator, Katolite 1861 PW Facilities 1992 Model C11205C 175 KW S /N: 82581 -C N/A 2005 15,000.00 N/A 08/19/10 3,500.00 I l 1351 Fire 1992 Fire Truck, Aerial 90378 4S7BT9F08WC006306 14463D 10/03/09 35,000.00 42,500.00 1 w O1 W: \PW Eng \OTHER \Pat Brodin\2010 EQ Surplus Exhibit A Exhibit B EQ# 1247, 1994 GMC Cube Van with cracked EQ #1 122 2000 Chevy Lumina: Value $600.00 engine block: Value $900.00 c a r S r c r ==fir .�'t+ _j� ,a,J, ,.#3 1,, Cs` t 3 S 1; F v 3 "Stc'.a 7 I -„77 :Al..... .y -J. -L w� h v, r ,r te r, 1 'r c EQ #13 1986 Chevy 2 -ton Boom Truck, with 35 ft bucket lift, hydraulic system out EQ #1240, 1988 SWAT /sewer Chevy Step Van: of service: Value $1,000.00 Value $1,50 0.00 ,4- 1- x� --,1 s 1 4 'S :.y r r �.�f 7 ..f t r J e 1S 1 1! i k t r •s '3,# 451 b a i S 8 •i S 7+r [Aar r++°. �-N- a w k 1 i 5. a ks, v�r r r Via',, 3 c E •?x,, 4 7 r" t ,C=J^� C fi "L -F r Y I i +Y -s 1 g ^y1.3 rt •n .i 2 J a ;Y Pr7lrxi... F S i+E .:L. cT�:`*a ....wti °P it X 1 •s�Ixi. H: �=^G t Y ..2..... .f ,•i;,^z 's EQ #1861, 1992 Katolight 175 KW Generator, EQ #1351, 1992 Simon T Mode C11205CL Va LTI lue $3, 500.00 with Spartan Cab /Chassis: Value Aerial <$35 ,000 .00 O. Y rt a iy t N 5, 'y Y r j F N r' i ii S a.r. rM ,t ``l vrm ra i;" U s ue 1 T G Y Y ib' 7'Y� G -4 k s t7, °6 t s''s �Y I 3. s s xr /r k rwa 1 f x F s A;: `Y W Air ti v 7 1 1 z 7�a�'*4f'. -e i r3-c N r\ rr, A i i y to i 1' l 9 1 k i f .11 a C ITY OFD RYVI LA.t§ ,...1„,......„,.. 7K r4 r7 ','I K a,� F ,Y a cs s r e u ate' A�� ix�{ d} �T r d T 1 4 N I 4,7c, •F4.,.},}.+ ^:x by I L R 'a •�e-4 s ..ma t r r �L f f y e=r '3 u 1*e Eng\OTHER\Pat Brodin\2010 EQ Surplus Exhibit B.doc J f o 4 City ®f Tukwila o: Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes January 19, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Shawn Hunstock, Peggy McCarthy, Nick Olivas, Marty Grisham, Derek Speck, Dave Haynes and Kimberly Matej CALL TO ORDER: Chair Hougardy called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Hazard Mitigation Plan Staff is seeking Council approval of a resolution adopting a Hazard Mitigation Plan for the City. The Finance Safety Committee originally discussed this draft Plan last February (see Committee minutes dated February 17, 2010). After that meeting, the Plan was placed on the City's website for public review and forwarded to Washington State Emergency Department and FEMA for the same. The draft Plan has been reviewed by FEMA, was found to contain all required data, and now requires adoption by the City prior to FEMA giving final approval of the Plan. In summary, the Plan: 9 Represents the City's commitment to reduce the effects of potential injuries and losses as a result of natural and/or manmade disasters (FEMA only requires identification of natural hazards; however, the City recognizes the benefit and importance of also indentifying potential manmade hazards as well). e Gives the City eligibility to compete for pre and post- hazard mitigation grant funding. Staff noted that this Plan will require an annual update. Committee Member Robertson suggested a table of contents be added to the document for ease of accessibility and reference, and add a note to the City of Tukwila Capabilities Chart which defines what the "X" signifies in the chart (see page 75 of the Plan). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Resolution: Sale of Surplus EQuinment Staff is seeking Council approval of a resolution authorizing the sale of six (6) pieces of surplus equipment previously used by the Police, Fire and Public Works Departments. This equipment has outlived its usefulness to the City, and the combined total value of the equipment is $42,500. The following equipment is included in the surplus list: 1 2000 Chevy Lumina e 1994 GMC Cub Van 9 1986 Chevy 2 -Ton Boom truck e 1988 SWAT /Sewer Step Van 1992 Katolight 175 KW Generator 1992 Simon LTI Aerial Fire Truck Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition. UNANIMOIUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. 167 168 Co UNC L AGENDA Sv2voPsrs (6'0 ITEM No. rd' Meeting Date I Prepared by 1 Mayor's resew Council review 1 01/24/11 1 RI_ 1 1 Y4>I 02/07/11 RL 1 I 908 I 1 I I 1 ITEM INFORMATION CAS NUMBER: 11-011 I ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA ITEM TITLE GIS -Based Public Works Infrastructure Inventory Area 7 Consultant's Agreement with Perteet Engineering, Inc. CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 01/24/11 Mtg Date 02/07/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW SPONSOR'S This contract is for the GIS inventory and mapping of the seventh phase of the storm SUMMARY drainage infrastructure for the City. This seventh area will encompass portions of the City in the Tukwila Int'I Blvd area. As Perteet Engineering completed the first six areas with satisfactory results, it is recommended that they integrate the seventh area. Department of Ecology's $118,000.00 NPDES grant will offset the cost of this contract. REVIEWED BY COW Mtg. CA. &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/11/11 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works CONNATE Unanimous Approval; Forward to Committee of the Whole CO PACT", FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $150,000.00 $165,000.00 $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 147, PROPOSED 2011 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 01/24/11 02/07/11 MTG. DATE 'ATTACHMENTS 01/24/11 Informational Memorandum dated 01/04/11 (revised after 1/11 UC) Proposed 2011 CIP, page 147 Area Map Consultant Agreement Minutes from the Utilities Committee meeting of 01 /11/11 I I 02/07/11 169 170 City of Tukwila --1 zitim Ji m Haggerton, ggerfon, Mayor ..1 S o INFORMATIONAL MEMORANDUM TO: Mayor Haggerton UTILITIES COMMITTEE FROM: Public Works Director ow DATE: January 4, 2011 SUBJECT: GIS Inventory Area 7 Project No. 90241201 Consultant Recommendation and Agreement ISSUE Approve Consultant Agreement with Perteet Engineering, Inc. to conduct the seventh area of the GIS Public Works Infrastructure Inventory. BACKGROUND The City is performing a multi- phased inventory that will map all City -owned storm facilities and survey monuments throughout the City. To date, the City completed the Northern Quadrant and Areas 2, 3, 4, 5, and 6. The subject project is the seventh phase of this effort and will map the areas within public rights -of -way and easements at Tukwila International Blvd (from S 144 St to SR 599) and areas west of Tukwila International Blvd. ANALYSIS The current consultant roster was reviewed and three firms were short- listed to perform this inventory. The firms were: Parametrix, PACE Engineers, and Perteet Engineering, Inc. Each firm's Summary of Qualifications was evaluated and Perteet Engineering, Inc. was selected as the firm that best met the requirements for this type of project. Perteet conducted the first six areas of the GIS Inventory and are extremely familiar with the City's GIS system and will easily integrate all of the new data into the results of the previous areas. A scope of work was developed based on the characteristics of Area 7 and what was developed and learned during the previous phases. This scope includes mapping all storm drainage and survey monuments within the public rights -of -way in the survey area. BUDGET SUMMARY This project will be funded through the 412 Surface Water Fund and a State Department of Ecology NPDES grant of $118,000.00 will offset costs for Area 7. Future areas to be surveyed include Tukwila South (after Southcenter Pkwy Extension is completed), TUC Access Project (again after construction completed), Southcenter Blvd (from Sound Transit), and any remaining isolated spots. Cost Budget (2011) Perteet Engineering, Inc. Area 7 150,000.00 165,000.00 RECOMMENDATION The Council is being asked to approve a Consultant Agreement with Perteet Engineering, Inc. in the amount of $150,000.00 for consideration at the January 24, 2011 Committee of the Whole meeting and subsequent February 7, 2011 Regular Meeting. Attachments: Page 147, Proposed 2011 -2016 CIP Area Map Consultant Agreement W: \PW Eng1PROJECTS\A- DR Projects \02 -DRD1 (GIS Area 7)\Info Memo Area 7 1 -7 -11 gl.doc 1 7 1 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2011 to 2016 PROJECT: GIS Inventory Project No. 90241201 DESCRIPTION: The GIS inventory will establish citywide as -built drawings for public drainage systems. JUSTIFICATION: State NPDES requirements include provisions for permitted jurisdictions to compile accurate drainage system maps for all outfalls 24" or greater. STATUS: GIS (Geographic Information Systems) mapping; Area #1 completed in 2003, Area #2 in 2005, Area #3 in 2006, Area #4 in 2008, Area #5 in 2009, and Area #6 in 2010. Area #7 will begin in 2011. MAINT. IMPACT: GIS information will allow maintenance to better track storm facility maintenance needs. COMMENT: National Pollution Discharge Elimination System (NPDES). GIS is expected to be completed in 2012. Department of Ecology grant of $50k offset costs of Area #6 in 2010 and $118k in 2011. FINANCIAL Through Estimated (in $000's) 2009 2010 2011 2012 2013 2014 2015 2016 BEYOND TOTAL EXPENSES Design 963 151 165 165 1,444 Land (R /W) 0 Const. Mgmt. 0 Construction 0 TOTAL EXPENSES 963 151 165 165 0 0 0 0 0 1,444 FUND SOURCES Awarded Grant 50 50 Proposed Grant 118 118 Mitigation Actual 100 100 Mitigation Expected 0 Utility Revenue 863 101 47 165 0 0 0 0 0 1,176 TOTAL SOURCES 963 151 165 165 0 0 0 0 0 1,444 N, Project Location: a 5 m Entire System +v 6 #4 z City a o 1"f5' 3 q ems °ee�.,ea8 ...e ,P,,- de s .^9 d 1 Lbp^ Pr GIS 1 7 011 2016 Capital Improvement Program 147 iilt., City o -%4 of Tu kwi la GIS Inventory Phase Map A 404,:v151:' ti ti*I,V 6 041 0 5 9 giltiVAft:Wa a 7.4 '1.•.3.." s. .r `7■ ''''F' 3 !T.V4 s-'•*1 s,, Area 1 !ili:"7t.P 14. 40 17 141;-,V" N• 5-' '''-,,,,o0 q't•' ";e 4 i1 'il 47 :11.4,8 e•r ---0za,_ eiti City Surveyed 00 I. 4 ..6',.;K03 .6]. j? I (1 i. Ooliininliki*. 1 Area 2 1 1 w' ;4 4•,._ -ZAN Area 6 0+40/(4•P''' ta.1! 7,,, SO R A. V°7- a!V k v okikli ..141" ;1,' 1 ::•;!”:5y, !i Area 7 AINEA-Flt.,;;iikli\ 0 i W W:c.r.. gm Area 5 ,,,---,:p, 111,AzgU_z::1•!,R 475L. 1 4,....ietEff,o. •T:W% i 1 ,7,,,, V gcWi -:q_ a 1:644-W43.61 .7 t'hini■'ndeih. qj A rea 3 ub :ired, cii T111 la t Int .,.:4i :-§..I •,N: '::-E 6- ..'7...„ 7. •:.).■:o UpIn Os 11 1, .iia! oe i Map Legend \':',f :'5:7;.'8 13 iggl Area I Area 4 J..„ g----, s leo s 9 Area 2 i a a 4.-. n r Area 3 o I AR Area 5 Area 4 7 4414ffl 4 c '■:'s1 4v %-e.....,...f Area 6 c6 9 Area 7 -d v.. c Wit City Surveyed o.' o o g o o o a o o 4 wii. 0 e. 4 st GIS 9 0 0 -7,!..S4:t z '.-.5= :1 174 CONSULTANT AGREEMENT FOR PROFESSIONAL SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City and Perteet, Inc. hereinafter referred to as "the Consultant in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform engineering services in connection with the project designated Area VII GIS Infrastructure Inventory. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Time for Performance. Work under this contract shall commence upon the giving of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement within 365 calendar days from notice to proceed, unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit `B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed 5150,000 without written authorization. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and State for a Consultant Agreement for Professional Services Page 1 of 9 Phase VII GIS Infrastructure Inventory W: IPWL• ngIPROJL •CT51A- DRPr,Jec4102 -DR01 (GIS Area 7)IPhose VII GIS Contract I- 4- I O.dae 175 period of three (3) years after final payments. Copies shall be made available upon request. 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials, by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services to be rendered under this Agreement. 7. Indemnification. The Consultant shall indemnify, defend and hold harmless the City, its officers, agents and employees, from and against any and all claims, losses or liability, including attorney's fees, arising from injury or death to persons or damage to property occasioned by any act, omission or failure of the Consultant, its officers, agents and employees, in performing the work required by this Agreement. With respect to the performance of this Agreement and as to claims against the City, its officers, agents and employees, the Consultant expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees, and agrees that the obligation to indemnify, defend and hold harmless provided for in this paragraph extends to any claim brought by or on behalf of any employee of the Consultant. This waiver is mutually negotiated by the parties. This paragraph shall not apply to any damage resulting from the sole negligence of the City, its agents and employees. To the extent any of the damages referenced by this paragraph were caused by or resulted from the concurrent negligence of the City, its agents or employees, this obligation to indemnify, defend and hold harmless is valid and enforceable only to the extent of the negligence of the Consultant, its officers, agents and employees. 8. Insurance. The Consultant shall secure and maintain in force throughout the duration of this contract comprehensive general liability insurance, with a minimum coverage of $500,000 per occurrence and $1,000,000 aggregate for personal injury; and $500,000 per occurrence /aggregate for property damage, and professional liability insurance in the amount of $1,000,000. Said general liability policy.shall name the City of Tukwila as an additional named insured and shall include a provision prohibiting cancellation of said policy except upon thirty (30) days prior written notice to the City. Certificates of coverage as Consultant Agreement for Professional Services Page 2 of 9 Phase VII GIS Infrastructure Inventory W:1PW EngIPRO /EC7SIA- DR Projecec102 -DR01 (GIS Area 7) \Phaw V11 GIS C'onnnc_1- 1- 10 .doc 176 required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex or the presence of any physical or sensory handicap in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non- Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the consultant, or any of its supervisory personnel assigned to the project, the surviving members of the consultant hereby agree to complete the work under the terms of the Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations Consultant Agreement for Professional Services Page 3 of 9 Phase VII GIS Infrastructure Inventory W. IPWEogIPROIECTSIA- DR Projects102 -DROI (GIS Area 7)Pbase VII GIS Contract l- J-/O.doe 177 of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Attorneys Fees and Costs. In the event either party shall bring suit against the other to enforce any provision of this Agreement, the prevailing party in such suit shall be entitled to recover its costs, including reasonable attorney's fees, incurred in such suit from the losing party. 16. Notices. Notices to the City of Tukwila shall be sent to the following address: City of Tukwila 6300 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: Perteet, Inc. 2707 Colby Avenue, Suite 900 Everett, WA 98201 17. Integrated Agreement. This agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. This Agreement may be amended only by written instrument signed by both the City and the Consultant. DATED this day of 2011 CITY OF TUKWILA CONSULTANT By: Jim Haggerton, Mayor Michael G. Yeoman Executive Vice President Attest /Authenticated: Approved as to Form: Christy O'Flaherty, City Clerk Office of the City Attorney Consultant Agreement for Professional Services Page 4 of 9 Phase VII GIS Infrastructure Inventory 1 7 8 {V.• PY'Eng• PRO. 1EC7S' A- DRI',< yeas' 0?- DROI (GIS Aiea 7J'Phnse VII GIS Conti nci_I- 4 -jofloc Exhibit "A" Scone of Services City of Tukwila GIS Public Works Infrastructure Inventory Phase VII (Between Tukwila International Blvd. and Military Rd. INTRODUCTION The overall objective of this Scope of Services is to provide an inventory and mapping of the City of Tukwila's Public Works infrastructure. The inventory and mapping for the infrastructure will be performed within public rights -of -way and public easements within the following area: Between Tukwila International Blvd. (TIB) and the westerly City Limits (Military Rd. So.) between So. 152nd and the Duwamish River. Excluding the right -of -way of Tukwila International Blvd. between So. 152' and So. 144 Streets The inventory collection will proceed from south to north on TIB initially and then move into the residential area between TIB and Military Rd. using the inventory program developed for the previous phases. This phase of the inventory will locate storm drainage structures and facilities and the center point of street monument cases. We will also provide measure down to apparent inverts; photograph the inside of each structure and attempt to determine the size and material of the connecting storm pipes. Perteet Inc. field crews will make all measurements and observations from the ground surface. Perteet field personnel are not equipped for, nor permitted to attempt, a confined space entry. In addition, storm drain cleanouts will be located within the Cascade neighborhood. Due to the significant effort (3- person crew) required to locate the structures in TIB, we will complete the TIB survey first and then survey the residential area west of TIB commencing at the south and completing whole blocks moving to the north as far as the budget permits. The work under this agreement will be accomplished under the following elements of work: SCOPE OF SERVICES 1.0 Management Coordination /Administration 1.1. Provide continuous project management administration (billing invoices, monthly progress reports) throughout the project's field data acquisition and GIS development. 1.2. Develop project schedule. Schedule to be updated by the Consultant at the City's direction as needed. 1.3. Attend coordination meetings with City staff and prepare meeting minutes. It is assumed that a total of 3 meetings will be required and additional meetings, at the City's direction, will be considered additional work. Consultant Agreement for Professional Services Page 5 of 9 Phase VII GIS Infrastructure Inventory W: IPW L• ngV'ROJECTSI A- DR Project 002 -SRO/ (GIS Area 7)IPhnse VII GIS Conn act_I- 4- IO .doc 179 1.4. Prepare independent QA/QC reviews at the 75% and final project review. 1.5. Coordination of Sub consultants. Project Planning 1.6. The Consultant will schedule and lead the Project Kickoff and planning meeting prior to the start of field data collection. This session will focus on the final identification of features and feature attributes to be collected by field survey crews. In addition, planning for future uses of the utility and street inventory will be discussed. 1.7. The Consultant will prepare a Traffic Control Plan for the work within Tukwila International Blvd. and submit to the City for approval. 2.0 Field Data Acquisition 2.1. Assumptions: 2.1.1. Elevations will be referenced to NAVD "88" datum. 2.1.2. We estimate that two thirds of inventory data will be acquired by GPS, the remainder will be by traditional optical equipment based upon GPS control points. 2.1.3. "Confined Space" entry will not be required by the consultant to complete the project. 2.1.4. Only visible or easily recovered features will be surveyed. 2.1.5. City of Tukwila will ensure access to all private properties required for the survey. 2.2. Storm System Survey: 2.2.1. The following visible Storm Sewer system appurtenances will be located by GPS or optical survey: manhole and catch basins, including invert elevations, pipe sizes, material and direction of flow, cleanouts within the Cascade Neighborhood (only), culvert outfalls and drainage swales. 2.3. Monument Survey: 2.3.1. Perform Global Position System (GPS) Real -time Kinematic (RTK) survey locating the center of case of visible monuments adjacent to stormwater inventory locations. No exhaustive investigation, reconnaissance or research will be performed to recover all of the street monuments. 3.0 GIS Data Development 3.1. Support Field Data Acquisition 3.1.1. Prepare supporting field map documents as necessary to successfully complete inventory. 3.1.2. Ensure data transfers are complete and conform to data template design as prescribed in previous project phases. 3.2. Data Development and Drainage Network Construction 3.2.1. Stormwater sewer systems will be developed into comprehensive networks: Consultant Agreement for Professional Services Page 6 of 9 Phase VII GIS Infrastructure Inventory {V. IPW EngIPROJECTSA- DR Projech t 02 -DROI (GIS Area 7)P/.v e VII GIS Contract/4-10 dot: 180 3.2.2. TetraTech assumes approximately 600 catch basins and 250 culverts, plus connecting ditches and swales for conversion to GIS. 3.2.3. TetraTech will ensure the digital conversion of streams and integrate them into the stormwater network within the final Geodatabase product. 3.2.4. To digitally represent the meander bends of both streams and large ditches, TetraTech will rely primarily on flow points collected by Perteet field staff at the major turns in these features. TetraTech will "smooth" the bends in the stream and ditch centerlines using supporting vectors in the City's existing hydro layer and /or aerial photographs. 3.2.5. QA/QC procedures developed and implemented in Phases I through VI to detect flow anomalies, missing features, and other potential errors will be used in Phase VII. This includes the use of ArcReader and the creation of PMF files within problem areas for visual inspection by Perteet field staff. These errors will be fixed in GIS where possible or will be returned to the survey team for further research. 3.2.6. Data will be provided to City staff on a regular basis to allow for a final tier of QA/QC. Data will be made available for download off a secure web -site or provided to the City in an alternate fashion. We expect to use the City's ArcReader system developed in Phases I through VI to accomplish this tier of quality assurance. 3.3. Geodatabase Enhancements 3.3.1. The Drainage Network will be integrated into the Personal Geodatabase created in Phase 1. The Geodatabase format created in Phases I through VI will be kept as is. Data resulting from the field inventory and network construction in Task 3.2. will be added to the existing Geodatabase 3.4. Map Production 3.4.1. Hard copy maps of the completed inventory will be developed in ArcMap. This will include a basemap image of the project study area using GIS data provided by the City. The map will depict the drainage network with as many physical attributes that can be displayed without blurring the map image, and will be similar in quality to the hard copy submittals for Phase 1. The map will be compiled in a poster -size (E). One (1) draft and one (1) final submission of each hardcopy map will be provided to both the Client and Perteet. Duplicate copies will be provided at an additional cost. 3.5. Documentation and Delivery 3.5.1. FGDC Compliant metadata will be developed for all feature classes within the Stormwater feature dataset. The metadata will outline the creation process as well as the spatial and feature attribute definitions. The form will be seamlessly linked to the layers in ArcGIS using the metadata kit provided with the software. 3.5.2. The Geodatabase, including all GIS data layers created by TetraTech, and ArcGIS project file, and digital metafiles of the map graphics, will be placed on CD -ROM. A single copy of the CD will be sent to both the City and Perteet as a final product. Consultant Agreement for Professional Services Page 7 of 9 Phase YII GIS Infrastructure Inventory W.' PW EngIPROJL•CTS1A- DR Projec1002-DR0/ (GIS Area 7) \Phn VII GIS Contract 4- l0.cloc 181 Deliverables Infrastructure Geodatabase including all GIS data layers created by TetraTech from Phasel through VI, an ArcGIS project file, and digital metafiles of the map graphics. One set of hardcopy maps in Poster format. A "PMF" version of each hardcopy map for general use by City Staff that use the free ArcReader software OR an ArcView project file. Consultant Agreement for Professional Services Page 8 of 9 Phase VII GIS Infrastructure Inventory W.' PW EngIPROJECTSIA- DR Projecb102 -DROI (GIS Area 7) IPhase VII GISCwnraci_I- J- IO.doc 182 Exhibit "B" Hourly rates and expenses to a maximum of $150,000. Consultant Agreement for Professional Services Page 9 of 9 Phase VII GIS Infrastructure Inventory W: IPW EngIPROJECTSIA- DR Projectr102 -DROI (GIS Area 7) IPhase VII GIS Contrnct_l- J- JO.doc 183 184 1`43 yi City Tukwila 0 a 2 Utilities Committee 3 UTILITIES COMMITTEE Meeting Minutes January 11, 2011 5:00 p.m. Conference Room #1 PRESENT De'Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy Staff: Bob Giberson, Frank Iriarte, Ryan Larson, Robin Tischmak and Kimberly Matej CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:01 p.m. I. PRESENTATIONS No Presentations II. BUSINESS AGENDA A. GIS Inventory Area 7 Consultant Agreement and Scone of Services Staff is seeking Council approval to enter into a consultant agreement with Perteet Engineering, Inc. in the amount of $150,000 for the mapping of all storm drainage and survey monuments within the public right -of -ways for Area 7 of the Geographical Information Systems (GIS) Inventory. As part of the implementation requirements of the National Pollution Discharge Elimination System NPDES), the City is conducting a multi phased GIS inventory for public drainage systems (catch basins and manholes). NPDES as- builts requirements will be met through the completion of this phase with the exception of the new south area annexation. Perteet Engineering, Inc. has conducted all six previous phases of this inventory. $118,000 of Department of Ecology grant funds will be utilized for this project with remaining funds being budgeted in the 412 Surface Water Fund. UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. HI. MISCELLANEOUS Meeting adjourned at 5:20 p.m. Next meeting. Tuesday, January 25, 2011— 5:00 p.m. Conf. Room No. 1. Committee Chair Approval Minutes by KAM. Reviewed by GL. 185 186 COUNCIL AGENDA SYN0PsIs IL' ITEM1\TO. i w In it ials Meeting Date 1 Prepared by 1 Initials 'ew Co�rncil review I j 01/24/11 1 SH I I (it/ ('r) `i .2' t 02/07/11 1 SH z-f, Ps ITEM INFORMATION CAS NUMBER: 11-012 I ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA. ITEM TIME Ordinance establishing a Central Treasury fund for the City CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mt Date 1/24/11 Mtg Date Mtg Date Mtg Date 2/7/11 Nltg Date Mtg Date Mtg Date SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&7R Police PW/ SPONSOR'S City Council is being asked to approve an ordinance establishing a Central Treasury fund SUMMARY for the City. The new fund will consolidate and simplify the recording of cash and investment entries, as well as increase investment opportunities through the pooling of cash into a single fund. This item is scheduled for Council consideration at the 01/24/11 Committee of the Whole and 02/07/11 Regular Council meeting. RI:, \'IEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte I I Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/19/2011 RECOMMENDATIONS: SPONSOR /ADMIN. Finance COMMITTEE unanimous approval; Forward to Committee of the Whole CO IMPACT FUND SOURCE EXPENDPTURE RIX2UIRED AMOUNT BUDGETED APPROPRIATION REQUIRED Fund Source: Comments: MTG. DATE RECORD'OF COUNCIL ACTION 01/24/11 1 MTG. DATE ATTACHMENTS 01/24/11 Informational Memorandum dated 01/12/11 Draft Ordinance Minutes from the Finance and Safety Committee Meeting of 1/19/11 187 188 ;'`ma C i$y of Tukwila tr" r c� 1- itt ■�.Ya Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance and Safety Committee FROM: Shawn Hunstock, Finance Director DATE: January 12, 2011 SUBJECT: Central Treasury Fund ISSUE The City currently maintains cash and investment accounts in all thirty two funds that are used on a regular basis. Maintaining cash and investment accounts in each fund makes the process much more complex for posting investment income and purchasing investments or recording the maturity of investments. Each interest posting or investment purchase /maturity must be recorded against all funds involved. The process can take hours based on the complexity of the journal entry and the number of people involved with preparing, reviewing and recording the entries. An alternative to maintaining cash and investment accounts in each fund is to maintain a Central Treasury fund that holds all cash and investments for the City. Such a fund would simplify the processes already mentioned, and would also greatly simplify the bank reconciliation process and improve the timeliness of completion of monthly bank reconciliations. BACKGROUND The City has used the current method of allocating cash and investments to all funds for many years. Posting of investment income was always time consuming because we are mandated to apply interest earned to all funds currently holding a positive balance of cash or investments. Previously the City did not spend a good deal of time purchasing investments or managing our investment portfolio. However, now with the City's new investment policy and the need to more actively manage our investments due to the historically low earnings on the Local Government Investment Pool, Finance staff are much more involved with managing the City's money. This activity requires a good deal of time to maintain the accounting because investments must currently be allocated to different funds based on the availability of cash in those funds and the projected cash flows within the fund. DISCUSSION The Finance department proposes creation of a Central Treasury fund. This would be an agency fund with only Balance Sheet accounts. The fund would include cash and investments as assets, and Due to Other Funds as liabilities. No income or expense 189 INFORMATIONAL MEMO Page 2 would be recorded in the Central Treasury fund. All income associated with the pooled cash and investments would still be credited back to the thirty -two individual funds. A Central Treasury fund would eliminate the need to account for cash and investments within each of the separate funds, and instead would be accounted for in a Treasury fund. This would be an agency fund with "Cash," "Investments" and "Due to Other Funds" only. The General Fund and all other funds would have a "Due from Central Treasury" G/L account to account for their ownership of the cash and investments in the Central Treasury fund. Investment income would still accrue to the General Fund and all other funds, but the cash receipt would be recorded in the Central Treasury fund. At year -end all interfund balances are eliminated for financial reporting purposes, which means there would be no financial statements for the Central Treasury fund, and each other fund would report "Cash" and "Investments" as they have in the past. Again, this is just for financial reporting purposes, no entries would be made in EDEN for this elimination of interfund balances. Sample Journal Entries (not including automatic summary entries) A. Purchase of investment (old method): Dr. Investments 104.118.000 Cr. Cash 104.111.100 Dr. Investments 301.118.000 Cr. Cash 301.111.100 Dr. Investments 501.118.000 Cr. Cash 501.111.100 Purchase of investment (new method): Dr. Investments 690.118.000 Cr. Cash 690.111.100 B. As investment income is received (old method): Dr. Cash 000.111.100 Cr. Investment Income Rev. 000.361.110.00.00 Dr. Cash 104.111.100 Cr. Investment Income Rev. 104.361.110.00.00 Dr. Cash 301.111.100 Cr. Investment Income Rev. 301.361.110.00.00 Dr. Cash 501.111.100 Cr. Investment Income Rev. 501.361.110.00.00 As investment income is received (new method): Dr. Cash 690.111.100 Cr. Investment Income Rev. 000.361.110.00.00 Cr. Investment Income Rev. 104.361.110.00.00 Cr. Investment Income Rev. 301.361.110.00.00 Cr. Investment Income Rev. 501.361.110.00.00 19 0 W•12011 Info MemoslCentralTreasury.doc INFORMATIONAL MEMO Page 3 As you can see from the above illustrations, the entries needed for cash and investments with a Central Treasury fund are Tess complex than that required from our current method of accounting. As revenue is received and recorded in the various funds, the actual cash deposit is recorded in the Central Treasury fund. Each of the thirty -two funds we have now that have cash and investments will have a "Due from Central Treasury" account rather than Cash and Investment accounts. The Due from Central Treasury account will be a receivable account, and will essentially represent that fund's percentage ownership of the cash and investments in the Central Treasury fund. Another advantage of utilizing a Central Treasury fund is it creates additional investment opportunities that would otherwise be difficult or impossible with the current method of accounting. Specifically, we are somewhat limited now with the number and amount of investments we can make because we are limited to cash available within specific funds. If a particular fund does not have a lot of excess cash, beyond that needed for regular operations, we cannot make any investments and so the particular fund currently receives less in investment income now. With a Central Treasury fund concept, all cash will be pooled into one fund and any "excess" beyond current operating needs will be invested in order to maximize investment income. As such, all funds will benefit from the higher returns we will be able to earn with the pooled resources in the Central Treasury fund. RECOMMENDATION The Finance and Safety Committee is being asked to approve an ordinance repealing the current TMC Chapter 3.24, Payroll and Claims Funds, and creating a Central Treasury fund for the City. This item is scheduled for the January 19 Finance and Safety Committee meeting, the January 24 Committee of the Whole meeting, and the February 7 Regular Council meeting. ATTACHMENTS Draft Ordinance W:12011 Info Memos\CentralTreasury.doc 191 192 NI AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, RELATING TO THE ESTABLISHMENT OF A CENTRAL TREASURY FUND, SPECIFICALLY REPEALING AND RESTATING TUKWILA MUNICIPAL CODE CHAPTER 3.24; REPEALING ORDINANCE NO. 659 §1; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the current Payroll and Claims Funds chapter of the Tukwila Municipal Code was established in 1971 by Ordinance No. 659, and operational changes require an update to the regulations; and WHEREAS, the City Council recognizes the efficiencies gained by consolidating and simplifying the accounting for cash and investments for the City; and WHEREAS, the City Council has considered the additional opportunities for investing and increased investment earnings potential with a Central Treasury Fund; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY ORDAINS AS FOLLOWS: Section 1. Regulations Established. Tukwila Municipal Code Chapter 3.24, "Central Treasury Fund," is hereby restated to read as follows: TMC Section 3.24.010, "Established." There is hereby established in the City, pursuant to RCW 35.21.085, a special fund to be known as the Central Treasury Fund for payment of salaries, wages, employee benefits, and claims against the City. Section 2. Repealer. Ordinance No. 659 §1 is hereby repealed. Section 3. Severability. If any section, subsection, paragraph, sentence, clause or phrase of this ordinance or its application to any person or situation should be held to be invalid or unconstitutional for any reason by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of the remaining portions of this ordinance or its application to any other person or situation. Section 4. Effective Date. This ordinance or a summary thereof shall be published in the official newspaper of the City, and shall take effect and be in full force five days after passage and publication as provided by law. W: \Word Processing \Ordinances \Payroll and Claims Funds.doc SH:mrh Page 1 of 2 193 PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Christy O'Flaherty, City Clerk Jim Haggerton, Mayor Filed with the City Clerk: APPROVED AS TO FORM BY: Passed by the City Council: Published: Effective Date: Shelley M. Kerslake, City Attorney Ordinance Number: W: \Word Processing \Ordinances \Payroll and Claims Funds.doc SH:mrh Page 2 of 2 194 Finance Safety Committee Minutes January 19.2011— Paae 2 C. Ordinance: Emergency Management Staff is seeking Council approval of an ordinance amending existing Tukwila Municipal Code (TMC) Section 2.57 regarding Emergency Management. The proposed draft ordinance addresses discrepancies as identified through the Revised Code of Washington, and updates definitions and duties as appropriate. This section of the TMC was last updated via ordinance in February 2008. After a lengthy discussion and review of the ordinance, Committee Members suggested and identified several areas of the ordinance that may need additional clarification and/or further definition for application. Those areas will be addressed with the City Attorney, as appropriate, and staff will return to Committee at a later time for additional review of this ordinance. RETURN TO COMMITTEE FOR ADDITIONAL REVIEW AT LATER DATE. D. Ordinance: Central Treasury Fund Staff is seeking Council approval of a draft ordinance that creates a Central Treasury Fund for the City which will hold all cash and investments. This ordinance will repeal current TMC Chapter 3.24: Payroll and Claims Funds which was created in 1971 and is now considered outdated and inefficient in regards to current regulations and processes. In summary, the Central Treasury Fund will simplify accounting procedures, increase reconciliation efficiency and create additional investment opportunities. The fund will allow for cash and investments to be accounted for in the Central Treasury Fund as compared to accounting in each of the City's 32 individual funds. Ownership of cash and investments would still be attributed to each fund, as appropriate; however, the accounting methodology would be simplified by a "due from Central Treasury to account for such ownership. Committee Member Robertson suggested that staff provide examples of other entities that utilize this type or similar central treasury fund (i.e.: cities, state or other organizations). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. E. Update: Revenue Generating Regulatory License (RGRL) and Business Licensing Based on previous Council request, staff presented an informational memo regarding concerns that have surfaced as a result of the newly implemented Revenue Generating Regulatory License Fee (RGRL) and Business Licensing. A discussion among Committee Members resulted in a shared concern regarding multiple charges of the RGRL fee in relation to a single /sole owner /proprietor (no employees) who owns and/or operates more than one business. For example, the current RGRL ordinance requires that a business license be secured for each business location. In turn, currently, the RGRL fee is also being assessed for each business location; therefore, a single /sole owner /proprietor who has three different businesses, with no employees other than self, will be charged for three separate business license fees and an RGRL for each location. Committee Members are interested in discussing opportunities to eliminate and/or reduce this duplication of the RGRL fee for single /sole owners /proprietors. It was suggested that this could possibly be accomplished through the application of one RGRL fee charge for single owners in instances as described above. Prior to making a recommendation on proceeding with changes or forwarding this item to Council for discussion, the Committee has requested that staff return to a meeting in late February/early March, after a majority of business license renewals and RGRL payments have been received, to present and discuss the following: o Data collected from this year's business license renewal and RGRL processes which can provide an overview of the number of single /sole owners /proprietors in the City and the financial impact of assessing one RGRL fee in place of multiple for multiple businesses. 195 196 Upcoming Meetings -4 Events JANUARY FEBRUARY 2011 24th (Monday) 25th (Tuesday) 26th (Wednesday) 27th (Thursday) 28th (Friday) 29th (Saturday) Community Utilities Cmte, VolunteerTukwila Planning Tukwila Int'l. Affairs Parks 5:00 PM opportunity Commission Blvd. Action Cmte, (CR #1) 11:30 AM 1:30 PM 6:30 PM Cmte's 5: PM Kids Without (Council Trash Pickup Day (CR 43) Borders Clothing Chambers) 9:00 10:00 AM Bank City Council Committee of the Whole Mtg., 7:00 PM g For location contact (Council a Rick at Chambers) rick@forschler.org C.O.W. Mtg. to Advance registration be immediately required followed by a Call 206- 768 -2822 Special Mtg. or send an e-mail to volunteer@ tukwilawa.gov COPCAB, 6:30 PM (CR #5) Court 31st (IVfonday) :.'1St Tuesday).:;' Znd -.(Wednesday) i 3rd.- (Thursday) :r s 4th- (FrtdavJs; Sth: (Saturdayl Chamber of Lodging Tax Commerce Advisory Gov't. Committee meeting Community 12:00 N00N Affairs Cmte., (Doublezree Guest 12:00 NOON Suites 16500 (Chamber Southcenter Pkwy) Office) Equity Diversity Arts Commission, Commission, 5:15 PM 5:30 PM (CR #3) (Community Center) Court Arts Commission: lst Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206- 767 -2342. Chamber of Commerce's Tukwila Government and Community Affairs Committee: 1st Tues., 12:00 Noon, Chamber Offices. Contact Nancy Hinthorne at 206 -575 -1633. City Council Committee of Whole (C.O.W.) Meeting: 2nd 4th Mon., 7:00 PM, Council Chambers at City Hall. City Council Regular Meeting: 1st 3rd Mon., 7:00 PM, Council Chambers at City Hall. Civil Service Commission: 1st Mon., 5:00 PM, Conf. Room #3. Contact Bev Willison at 206- 433 -1844. Community Affairs Parks Committee: 2nd 4th Mon., 5:00 PM, Conf. Room #3. Agenda items for 1/24/11 meeting: (A) Electric vehicle infrastructure code amendments. (B) Parks Recreation events calendar. COPCAB (Community Oriented Policing Citizens Adv. Board): 4th Wed., 6:30 PM, Conf. Rm #5. Phi Huynh (206 433 7175). Equity Diversity Commission: 1st Thurs., 5:15 PM, Conf. Room 43. Contact Joyce Trantina at 206- 433 -1850. Finance Safety Committee: 1st 3rd Tues., 5:00 PM, Conf. Room #3. >Human Services Advisory Brd: 2nd Fri. of even months, 10:00 AM, Human Services Office. Contact Evie Baykal? at 206 433 -7180. Library Advisory Board: 3rd Wed., 7:00 PM, Foster Library. Contact Stephanie Gardner at 206 767 -2342. Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Kert_ntan at 206 -575 -2489. Parks Commission: 3rd Wed., 5:30 PM, Senior Game Room at Community Center. Contact Stephanie Gardner at 206 767 -2342. Planning Commission/Board of Architectural Review: 4th Thurs., except 2nd Thursday in Nov. Dec., 6:30 PM, Council Chambers at City Hall. Contact Wynetta Bivens at 206 -431 -3670. Sister City Committee: 1st Wed., 5:30 PM, Conf. Room #3. Contact Bev Willison at 206 433 -1844. Transportation Committee: 1st 3rd Mon., 5:00 PM, Conf. Room #1. Tukwila Historical Society: 3rd Thurs., 7:00 PM (meeting location varies). Contact Pat Brodin at 206- 433 -1861. >Tukwila Int'I. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Dave Haynes at 206- 433 -1812. Utilities Committee: 2nd 4th Tues., 5:00 PM, Conf Room #1. Agenda items for 1/25/11 meeting: (A) E. Marginal Way S. Storm water Outfalls— consultant recommendation and agreement. (B) 2011 Annual Small Drainage Program— consultant recommendation and agreement. (C) 2011 Utilities Work Plan. Court Busy Court and /or Jury Calendar (noted to alert employees and citizens of potential parking difficulty). 197 Tentative Agenda Schedule MONTH: MEETING MEETING 2- MEETING 3 MEET ING 4. REGULAR CO M.' REGULAR C.O:W: January 3 10 18 (Tuesday) 24 17th M.L. King Jr. Day See agenda packet (City offices closed) cover sheet for this week's agenda (January 24, 2011 Committee of the Whole Meeting) COMMITTEE OF THE WHOLE MEETING TO BE FOLLOWED BY A SPECIAL MEETING February 7 14 22 (Tuesday) 28 21st Unfinished Business: Special Issues: Special Presentations: Presidents Day Ordinance Tukwila Village —next Special Olympics (City offices closed) prohibiting social steps: award to Officer card rooms Ted Rutt conducted as a (1) Library site commercial alternatives awards year -end awards stimulant effective (2) Developer selection January 1, 2014, discussion Chamber of and terminating the Commerce 2010 moratorium year -end report (Nancy Hinthorne, Human Services President) contracts Unfinished Business: Hazard Mitigation Tukwila Village —next Plan steps: Decision on Resolution regarding library siting and surplus property initiation of selection Consultant process agreement for GIS Area 7 Ordinance regarding emergency management Ordinance for Central Treasury Fund March 7 14 21 28 Special Presentation: Cascade Water Alliance projects 198