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Home My WebLink AboutCOW 2011-01-24 Item 4D - Resolution - Authorize Sale of Surplus Equipment Co UNCIL AGENDA Svosis W1LQ 1 N- -'4s I n i tia l s ITEM N0. ti 1 Meeting Date I, l n Prepared by I Mayor's review m 1 Council review GI 1 01/24/11 �f•, BG f (W 11' 02/07/11 BG I 1 ITEM INFORMATION CAS NUMBER: 11 l ORIGINAL AGENDA DATE: JANUARY 24, 2011 AGENDA ITEM TITLE Resolution declaring Surplus Equipment and Authorizing their Sale CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other Mtg Date 01/24/11 Mtg Date 02/07/11 Mtg Date Mtg Date Mtg Date Mtg Date Mfg Date 1SPONSOR Council Mayor Adm Svcs El DCD Finance Fire Legal P&R Police ®PIY/ SPONSOR'S The Fleet Department has identified 6 pieces of equipment that have outlived their service SUMMARY life and are no longer needed by the City. These items still operate, but in some cases either require extensive repairs, the repairs are too costly, or the equipment is no longer used. All 6 pieces are fully depreciated and are currently valued at $42,500.00. Council is being asked to approve the Resolution that declares the equipment surplus and authorizes their sale. REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte Utilities Cmte Arts Comm. Parks Comm. Planning Comm. DATE: 01/19/11 RECOMMENDATIONS: SPONSOR /ADMIN. Public Works COMMI r!EE Unanimous Approval; Forward to Committee of the Whole COST IMPACT/ FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $0.00 $0.00 $0.00 Fund Source: 501 EQUIPMENT RENTAL Comments: MTG.' DATE RECORD OF COUNCIL ACTION 01/24/11 1 02/07/11 MTG. DATE ATTACHMENTS 01/24/11 1 Informational Memorandum dated 01/11/11 Draft Resolution Exhibit A List and Exhibit B Photos 1 Minutes from the Finance Safety Committee meeting of 01/19/11 1 02/07/11 1 1 a s City of Tukwila o Jim Haggerton, Mayor 9o8 -x: INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Finance Safety Committee FROM: Public Works Director 0 DATE: January 11, 2011 SUBJECT: Resolution to Surplus City Equipment ISSUE Approve Resolution authorizing the sale of surplus equipment no longer needed by the City. BACKGROUND The Fleet Department has identified 6 pieces of equipment that have outlived their service life and are no longer needed by the City. These items still operate but in some cases require extensive repairs and are no longer used or too costly to overhaul. All of the pieces of equipment are fully depreciated and are currently valued at $42,500.00. Selling these at auction in an "as is" condition is now the most practical solution for disposal. RECOMMENDATION The Council is being asked to approve the Resolution declaring the 6 pieces of equipment as surplus and authorizing their sale and consider this item at the January 24, 2011 Committee of the Whole Meeting and the subsequent February 7, 2011 Regular Meeting. attachments: Draft Resolution Exhibit A Surplus Equipment Detail Listing Exhibit B Photos of Equipment W: \PW Eng \OTHER \Pat Brodin \Info Memo 2010 Surplus Vehicles.doc 161 162 AF A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, DECLARING CERTAIN EQUIPMENT AS SURPLUS, AND AUTHORIZING THEIR SALE. WHEREAS, the City of Tukwila purchased the 6 pieces of equipment utilized by the Police, Fire, and Public Works Departments, as described in Exhibit "A" and illustrated on Exhibit "B and WHEREAS, the equipment listed on Exhibit "A" have outlived their usefulness and they are no longer needed by the City of Tukwila's Fleet (Equipment Rental) Department or any other City Department; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Declaration of Surplus. The equipment/vehicles described on Exhibit "A" have a total combined value of $42,500 and are hereby declared surplus to the needs of the City. Section 2. Fleet Department authorized to sell. The Fleet Department, as part of the replacement program, is hereby authorized to sell the 6 pieces of equipment described on Exhibit "A," for the best available price, or properly dispose of items that it is unable to sell. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of 2011. ATTEST /AUTHENTICATED: Allan Ekberg, Council President Christy O'Flaherty, CMC, City Clerk APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Office of the City Attorney Resolution Number: Attachments: Exhibit A, Surplus equipment detailed listing Exhibit B, Surplus equipment photographs W: Word Processing t Resolutions\ Fleet EQ Surplus 2010 GL:mrh 1/12/2011 Page 1 of 1 163 4 ab Exhibit A Asset Year Original In -Svc Out -Svc Current EQ# Dept Year Description Tag Seriel #Nin ID License Purchased Cost Date Date Value 1122 Police 2000 Sedan, Chevy Lumina 1107 2G1WL52J6Y1276065 30905D 2000 16,797.00 04/06/00 10/11/10 600.00 1247 PW Facilities 1994 Cube Van, GMC 90421 1GDHG31Y4RF510412 15961D 1993 25,831.00 03/03/94 12/13/10 900.00 Boom Truck, Chevy 1312 PW Streets 1986 2 Ton with Lift 90235 1 GDL7D1 F7HV506244 01344D 1986 68,325.00 03/04/87 12/07/10 1,000.00 1240 Police 1988 ,Step Van, Chevy 90272 1G0HP32J6J3338461 05130D 1988 17,760.00 08/24/88 05/03/09 1,500.00 Generator, Katolite 1861 PW Facilities 1992 Model C11205C 175 KW S /N: 82581 -C N/A 2005 15,000.00 N/A 08/19/10 3,500.00 I l 1351 Fire 1992 Fire Truck, Aerial 90378 4S7BT9F08WC006306 14463D 10/03/09 35,000.00 42,500.00 1 w O1 W: \PW Eng \OTHER \Pat Brodin\2010 EQ Surplus Exhibit A Exhibit B EQ# 1247, 1994 GMC Cube Van with cracked EQ #1 122 2000 Chevy Lumina: Value $600.00 engine block: Value $900.00 c a r S r c r ==fir .�'t+ _j� ,a,J, ,.#3 1,, Cs` t 3 S 1; F v 3 "Stc'.a 7 I -„77 :Al..... .y -J. -L w� h v, r ,r te r, 1 'r c EQ #13 1986 Chevy 2 -ton Boom Truck, with 35 ft bucket lift, hydraulic system out EQ #1240, 1988 SWAT /sewer Chevy Step Van: of service: Value $1,000.00 Value $1,50 0.00 ,4- 1- x� --,1 s 1 4 'S :.y r r �.�f 7 ..f t r J e 1S 1 1! i k t r •s '3,# 451 b a i S 8 •i S 7+r [Aar r++°. �-N- a w k 1 i 5. a ks, v�r r r Via',, 3 c E •?x,, 4 7 r" t ,C=J^� C fi "L -F r Y I i +Y -s 1 g ^y1.3 rt •n .i 2 J a ;Y Pr7lrxi... F S i+E .:L. cT�:`*a ....wti °P it X 1 •s�Ixi. H: �=^G t Y ..2..... .f ,•i;,^z 's EQ #1861, 1992 Katolight 175 KW Generator, EQ #1351, 1992 Simon T Mode C11205CL Va LTI lue $3, 500.00 with Spartan Cab /Chassis: Value Aerial <$35 ,000 .00 O. Y rt a iy t N 5, 'y Y r j F N r' i ii S a.r. rM ,t ``l vrm ra i;" U s ue 1 T G Y Y ib' 7'Y� G -4 k s t7, °6 t s''s �Y I 3. s s xr /r k rwa 1 f x F s A;: `Y W Air ti v 7 1 1 z 7�a�'*4f'. -e i r3-c N r\ rr, A i i y to i 1' l 9 1 k i f .11 a C ITY OFD RYVI LA.t§ ,...1„,......„,.. 7K r4 r7 ','I K a,� F ,Y a cs s r e u ate' A�� ix�{ d} �T r d T 1 4 N I 4,7c, •F4.,.},}.+ ^:x by I L R 'a •�e-4 s ..ma t r r �L f f y e=r '3 u 1*e Eng\OTHER\Pat Brodin\2010 EQ Surplus Exhibit B.doc J f o 4 City ®f Tukwila o: Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes January 19, 2011— 5:00 p.m.; Conference Room #3 PRESENT Councilmembers: Kathy Hougardy, Chair; Joan Hernandez and Dennis Robertson Staff: Bob Giberson, Frank Iriarte, Pat Brodin, Shawn Hunstock, Peggy McCarthy, Nick Olivas, Marty Grisham, Derek Speck, Dave Haynes and Kimberly Matej CALL TO ORDER: Chair Hougardy called the meeting to order at 4:59 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Hazard Mitigation Plan Staff is seeking Council approval of a resolution adopting a Hazard Mitigation Plan for the City. The Finance Safety Committee originally discussed this draft Plan last February (see Committee minutes dated February 17, 2010). After that meeting, the Plan was placed on the City's website for public review and forwarded to Washington State Emergency Department and FEMA for the same. The draft Plan has been reviewed by FEMA, was found to contain all required data, and now requires adoption by the City prior to FEMA giving final approval of the Plan. In summary, the Plan: 9 Represents the City's commitment to reduce the effects of potential injuries and losses as a result of natural and/or manmade disasters (FEMA only requires identification of natural hazards; however, the City recognizes the benefit and importance of also indentifying potential manmade hazards as well). e Gives the City eligibility to compete for pre and post- hazard mitigation grant funding. Staff noted that this Plan will require an annual update. Committee Member Robertson suggested a table of contents be added to the document for ease of accessibility and reference, and add a note to the City of Tukwila Capabilities Chart which defines what the "X" signifies in the chart (see page 75 of the Plan). UNANIMOUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. B. Resolution: Sale of Surplus EQuinment Staff is seeking Council approval of a resolution authorizing the sale of six (6) pieces of surplus equipment previously used by the Police, Fire and Public Works Departments. This equipment has outlived its usefulness to the City, and the combined total value of the equipment is $42,500. The following equipment is included in the surplus list: 1 2000 Chevy Lumina e 1994 GMC Cub Van 9 1986 Chevy 2 -Ton Boom truck e 1988 SWAT /Sewer Step Van 1992 Katolight 175 KW Generator 1992 Simon LTI Aerial Fire Truck Upon Council approval, these items will be sold at an auction, as appropriate, in as -is condition. UNANIMOIUS APPROVAL. FORWARD TO JANUARY 24 COW FOR DISCUSSION. 167 168