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HomeMy WebLinkAbout2011-02-23 - Request for Qualifications - Solid Waste, Recycling and Yard Waste CITY OF TUKWILA REQUEST FOR QUALIFICATIONS (RFQ) Solid Waste, Recycling, and Yard Waste /Organics Collection Professional Services Due Wednesday, February 23, 2011 by 5:00 p.m. Pacific Standard Time (PST) The City of Tukwila ("City') is requesting Statements of Qualifications (SOQ) from qualified consultants who are interested in being considered to perform level of service and rate analysis, and other professional services related to solid waste and recycling management for the City. Questions regarding this RFQ or the submittal process should be directed via electronic communications to Frank Iriarte, Deputy Public Works Director at firiarteCaci.tukwila.wa.us. Responses to the RFQ must be mailed or hand delivered to: Frank Iriarte City of Tukwila Public Works Department 6300 Southcenter Boulevard Tukwila, Washington 98188 Responses whether mailed or hand delivered must arrive no later than 5:00 p.m. on February 23, 2011, PST. No submittals will be accepted after that date and time. The City will not be liable for delays in delivery of responses due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals shall be rejected. Project Scope: Under the direction of the Deputy Public Works Director, the selected consultant will accomplish solid waste management tasks including but not limited to: Conducting a community needs assessment and providing support for public input and involvement processes. Analyzing the potential impacts of implementing a universal solid waste, recycling, yard waste /organics collection program on rates and illegal dumping. Analyzing solid waste, recycling, and yard waste /organics collection services procurement options. Performing a comparative analysis of the City's residential, multi family and commercial solid waste, recycling, and yard waste collection services and rates. Drafting procurement document (Request for Bids or Request for Proposals), providing technical analysis /evaluation of bids /proposals. Conducting contract negotiations and providing other technical support as required. The full RFQ is available online at the City of Tukwila website at http: /www.ci.tukwila.wa.us under Legal /Public Notices. Published Seattle Times February 9, 2011 and February 16, 2011 Published Daily Journal of Commerce February 9, 2011 and February 16, 2011 ILA h, 4 l 0 2 90$ REQUEST FOR QUALIFICATIONS (RFQ) for Solid Waste and Recycling Collection Professional Services Contract Due February 23, 2011 by 5:00 p.m. Pacific Standard Time (PST) The City of Tukwila "City is soliciting written statements of qualification from qualified consultants who are interested in being considered to perform level of service and rate analysis, and other professional services related to solid waste and recycling management for the City. PROJECT DESCRIPTION The City currently provides commercial, multi family and residential solid waste and recycling services through a contract with a private collection company. The City periodically reviews rates, coordinates customer issues, and works with the commercial hauler to provide quality and cost effective services to residential, multi family and commercial customers. The contract runs through April 30, 2012 and the City is evaluating service, rate and contract options that best meet Tukwila's needs for at least the next five or more years. SCOPE OF SERVICES Under the direction of the City, the consultant may be required to perform the following services: Perform a comparative analysis of the City's residential, mufti-family, and commercial garbage, recycling and yard waste collection services and rates. Comparative analysis should be accomplished using comparable rates and services from surrounding jurisdictions including the cities of Auburn, Federal Way, Sea -Tac, Kent and Renton. Analyze the potential impacts of implementing universal (mandatory) solid waste and recycling services on rates, illegal dumping and service levels. Conduct a community needs assessment and provide support for public input and involvement processes. Present technical information to staff, committees and elected officials. Provide analysis of financial, service and other impacts from changes to the garbage, recycling and yard waste collection systems including every other week Page 1 of 3 collection, food waste collection, additional recyclables, and other service options. Analyze solid waste, yard waste /organics and recyclables collection procurement options and determine the best option for the City. Support /justify recommendations. Draft procurement document (Request for Proposal or Request for Bids), provide technical analysis /evaluation of bids /proposals, and evaluate new and innovative collection options and other critical contract terms and conditions. Conduct contract negotiation and provide other technical support as required. SUBMITTAL REQUIREMENTS Responses to this Request for Qualifications must include the following information: Firm name; phone, address (including e-mail address) and FAX numbers; and name of primary contact. A summary of the consultant's experience in solid waste management within the past 10 years. Summary should include a list of projects, a brief description and a contact name /telephone number. Examples of work may be attached. A list and description of the firm's experiences working with government entities. Include contact name, telephone and email address. A list of individuals who would be assigned to work on the project and a description of their qualifications related to the Scope of Services outlined in this RFQ. A brief description of the consultant's approach and an outline of preliminary plans which would accomplish the Scope of Services outlined in this RFQ. RFQ response must be signed by a person authorized to sign on behalf of the consulting company. Response is limited to no more than seven (7) pages excluding work examples and resume. Responses to the RFQ must be mailed or hand delivered to: Frank Iriarte, City of Tukwila Public Works Department, 6300 Southcenter Boulevard, Tukwila, Washington 98188. Responses whether mailed or hand delivered, must arrive no later than 5:00 p.m., PST on February, 23, 2011. No submittals will be accented after that date and time. The City will not be liable for delays in delivery of responses due to handling by the US Postal Service or any other type of delivery service. Faxed or emailed submittals shall be rejected. EVALUATION CRITERIA A qualifications -based selection process will be used to select a consultant for this project. The selection will be made from the submitted proposals. The following information will be used to evaluate and rank responses: Page 2 of 3 Compliance with RFQ requirements. Experience and qualifications of the consultant and assigned personnel in designing and evaluating solid waste rates, rate structures and service options. Experience and qualifications of the consultant and assigned personnel in developing and negotiating solid waste contracts. Knowledge of state, county, and local solid waste industry market trends, and technologies. Knowledge of municipal solid waste collection operations, practices and procedures. Demonstrated experience and creativity in solid waste collection system design and successful achievement of results in prior projects for clients. Creative solutions and plans to solve potential budget deficit that may affect funding for this project. Professional references. SELECTION PROCESS The City will evaluate all responsive RFQ submitters and rank them based on consultant's experience, qualifications, and criteria listed above. The City may conduct interviews during the selection process. Consultant selection followed by a negotiated contract is expected to be in place by March 31, 2011. TERMS AND CONDITIONS Questions regarding this RFQ or the submittal process should be addressed via electronic mail to Frank Iriarte, Deputy Public Works Director at firiarteci.tukwila.wa.us. All responses will be provided via electronic mail. Unauthorized contact regarding this RFQ with any other City employee may result in disqualification. If selected, consultant will be required to execute a City of Tukwila Professional Services Contract. The City reserves the right to reject any and all submittals and to waive irregularities and informalities in this RFQ process. This RFQ does not obligate the City to pay any cost incurred by respondents in the preparation and submission of a statement of qualifications. All such costs shall be borne solely by each submitter. Furthermore, the RFQ does not obligate the City to enter into a contract or proceed with the procurement of the project. Materials submitted in response to this competitive procurement shall become the property of the City and will not be returned. All submittals received will remain confidential until the City and the successful consultant sign the agreements resulting from this advertisement. All submittals are deemed public records and are subject to the Public Records statute. Page 3 of 3