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Home My WebLink About11-025 - Pierce County - Building Mount AHAB Siren (Homeland Security Grant) 11- 025(a) Council Approval N/A DISTRIBUTION AGREEMENT This Document is entered into by PIERCE COUNTY (County) and City of Tukwila, (Agency), whose address is 6200 Southcenter Blvd, Tukwila, WA 98188. The County is undertaking certain activities related to the STATE AND LOCAL DOMESTIC PREPAREDNESS EQUIPMENT SUPPORT PROGRAM project as funded by the U.S. Department of Homeland Security (DHS) under Grant Award #2008 GE T8- 0038) (CFDA #97.067) (State Contract #E09 -123) (Department of Emergency Management (Department) Program #E551). The Department has been designated as the County's pass- through entity for these grants. Agency has been designated by the Department as a sub recipient. Under the terms and conditions of this grant, the Department distributed specialized emergency response equipment to the Agency. The distribution of the equipment is subject to the following terms and conditions. 1. The equipment delivered to Agency is as described in Attachment A. Additional equipment may be delivered to Agency during the course of the Grant, unilaterally amending Attachment A. This equipment shall be accounted for by written receipt and is subject to the terms and conditions of this agreement. Title to the equipment transfers upon delivery. 2. The equipment delivered to Agency is accepted "as is" by the Agency with the understanding that the Department disclaims all warranties for the delivered equipment. Should the equipment not perform as specified by the vendor, the Department will provide all warranty repair information to Agency. 3. Agency is responsible for the exchange of equipment with like items for proper size, etc. Department will provide all exchange information to the Agency. 4. Agency is responsible for the maintenance, training, storage, proper use and inventory of the equipment listed in Attachment A. If this equipment is lost, stolen or deemed unusable it will not be replaced. Equipment valued at $5,000 or more (or the Agency's capitalization threshold, if less than $5,000) have additional compliance requirements. These requirements include maintaining detailed property records, an inventory to be conducted by the Agency every two years on all federally purchased equipment valued at $5,000 or more (or the Agency's capitalization threshold, if less than $5,000), a control system to adequately maintain and safeguard the equipment must be established, and federal disposal requirements must be met. The Agency shall comply with the OMB Circular A- 102 and Common Rule, CFR 44 13.32 Equipment. 5. Agency shall defend and hold harmless the U.S. Department of Homeland Security, the Washington State Military Department, the Department, the County, its officers, employees and agents from any claims, costs, demands or damages that may result from the Agency's failure to ensure compliance with the o -.a b'' 11 -025 Council Approval N/A DISTRIBUTION AGREEMENT This Document is entered into by PIERCE COUNTY (County) and City of Tukwila, (Agency), whose address is 6200 Southcenter Blvd, Tukwila, WA 98188. The County is undertaking certain activities related to the STATE AND LOCAL DOMESTIC PREPAREDNESS EQUIPMENT SUPPORT PROGRAM project as funded by the U.S. Department of Homeland Security (DHS) under Grant Award #2008 GE T8- 0038) (CFDA #97.067) (State Contract #E09 -150) (Department of Emergency Management (Department) Program #E546). The Department has been designated as the County's pass- through entity for these grants. Agency has been designated by the Department as a sub recipient. Under the terms and conditions of this grant, the Department distributed specialized emergency response equipment to the Agency. The distribution of the equipment is subject to the following terms and conditions. 1. The equipment delivered to Agency is as described in Attachment A. Additional equipment may be delivered to Agency during the course of the Grant, unilaterally amending Attachment A. This equipment shall be accounted for by written receipt and is subject to the terms and conditions of this agreement. Title to the equipment transfers upon delivery. 2. The equipment delivered to Agency is accepted "as is" by the Agency with the understanding that the Department disclaims all warranties for the delivered equipment. Should the equipment not perform as specified by the vendor, the Department will provide all warranty repair information to Agency. 3. Agency is responsible for the exchange of equipment with like items for proper size, etc. Department will provide all exchange information to the Agency. 4. Agency is responsible for the maintenance, training, storage, proper use and inventory of the equipment listed in Attachment A. If this equipment is lost, stolen or deemed unusable it will not be replaced. Equipment valued at $5,000 or more (or the Agency's capitalization threshold, if less than $5,000) have additional compliance requirements. These requirements include maintaining detailed property records, an inventory to be conducted by the Agency every two years on all federally purchased equipment valued at $5,000 or more (or the Agency's capitalization threshold, if less than $5,000), a control system to adequately maintain and safeguard the equipment must be established, and federal disposal requirements must be met. The Agency shall comply with the OMB Circular A- 102 and Common Rule, CFR 44 13.32 Equipment. 5. Agency shall defend and hold harmless the U.S. Department of Homeland Security, the Washington State Military Department, the Department, the County, its officers, employees and agents from any claims, costs, demands or damages that may result from the Agency's failure to ensure compliance with the y a-r1 c provisions of this Agreement, and with laws and regulations applicable to the equipment and its use. 6. For all equipment valued at $5,000 or more (or the Agency's capitalization threshold) the Agency must submit a biennial letter of certification to the Department at the address listed below. The certification letter must identify this equipment and include the date of inventory, location, and condition of the equipment until the equipment is disposed of in accordance with Federal requirements. Attachment B is a sample Certification Letter that must be submitted by the Agency on a biennial basis. 7. Agency must record this equipment in accordance with OMB Circular A -87 and are subject to audit and reporting requirements under OMB Circular A -133. If the Agency is required to have an audit in accordance with OMB Circular A -133 for the year the equipment is received, a copy of the audit report and the management letter shall be forwarded to the Department at the address listed below. 8. Agency shall maintain all books, records and documents related to the receipts and proper maintenance of the equipment. In compliance with A -133, Department will conduct periodic on -site reviews of the equipment and the accounting records. 9. Where documents require signatures, please sign and return to the Pierce County Department of Emergency Management, 2501 South 35 Street, Tacoma, WA 98409 -7405. Thank you for your assistance in this matter. Please call Pierce County Emergency Management at 253 798 -6595 if you have questions. Ondafti Steven C.Bailey, Director ease v∎Wri name and title) 01 a s a z70 -1 -1 Date Date ATTACHMENT A HAND RECEIPT 1100084 Subgrantee Organization: City of Tukwila I hereby acknowledge receipt of the following equipment from Pierce County Department of Emergency Management as part of the Department of Homeland Security Equipment Program.97.067 Date Description Model /Part Serial Barcode Qty Unit Price Tax Total Price Per Extended Price Pierce County Recd (9.3 Unit Program 03/17/10 L- 00073: UASI FY08 Building Mount Siren (for City of 6048 6048 20450 1 $63,370.81 $5,893.49 $69,264.30 $69,264.30 CFDA 97.067 Tukwila Fire Station), with Base Antenna 460- 470MHz E551 UHF, encoder Radio UHF RF:464.025. digital 2 -Way Control Dest Mount, Digital Voice Recording Software and 480SEC Chip, Siren4800W, OMNI, Digital Dual Control, UHF, Amplifier 400W. Total: $69,264.30 I understand that my agency is responsible for the licensing, maintenance, training, storage, proper inventory and use of the above listed equipment. If this equipment is lost, stolen, or deemed unusable it will not be replaced. Equipment valued at $5,000 or more (or entity's capitalization threshold) have additional compliance requirements. Including but not limited to; detailed property records must be maintained, an inventory must be conducted by the subgrantee every two years on all federally purchased equipment valued at $5,000 or more, (or the entity's capitalization threshold), a control system to adequately maintain and safeguard the equipment must be established, and federal disposal requirements must be met. (Common Rule (CFR_.32)) For all equipment which requires these additional compliance requirements the final receiving agency must submit a biennial letter of certification to: Pierce County Department of Emergency Management 2501 South 35th Street, Suite D Tacoma, WA 98409 -7405 The certification letter must identify this equipment and include the date of the inventory, location, condition and current value of the equipment. The certification letter is due December 31 biennially, until the equipment value is below $5,000 (or the entitiy's capitalization threshold). Additionally, I also understand that our agency must report this equipment in accordance with OMB Circulars 2 CFR Part 225 and are subject to audit under OMB A -133. We hold Pierce County Department of Emergency anagement, the Washington State Military Department and all its agents harmless for any and all damages that ma It from-the acceptanc- h'- -quipment. I1. 10 Signe Date: 3 Print Name/1%e: i /2�fL IGri��! B^ '�Zc GLfiIQ p.^ Page 1 ATTACHMENT B Certification Letter Subgrantee Organization: Address: Telephone I certify: the existence and condition of the following equipment from Pierce County Dept. of Emergency Management as part of the U.S. Department of Homeland Security and Local Domestic Preparedness Equipment Support Program (CFDA #97.074) Model or I Tag or Inventory Condition of Equipment Date Rec'd Description Part Serial Other ID Date 1 Poor 1 Fair I Goodl Excellent Location Additionally, Detailed property and accounting records have been maintained in accordance with compliance requirements. I certify that this equipment is being used for the project under which it was acquired or in connection with other federally sponsored activities. also understand that our agency must report this equipment in accordance with OMB Circulars A -87 and, where applicable, OMB A -133. This certification letter is complete and accurate to the best of my knowledge. •Signed by: Date: •Print Name Title: This certification letter is due biennially on December 31st, until the equipment is disposed of. Please Mail to: Pierce County Department of Emergency Management 2501 South 35th Street Suite D Tacoma, Wa. 98409 PIERCE COUNTY CONTRACT SIGNATURE PAGE Contract 7 8 Y 7 IN WITNESS WHEREOF, the parties have executed this Agreement this day of 20 PIERCE COUNTY: Approved as to legal form only: By A Deputy Prosecuting Attorney Date Recommended: By CP4/1/1.4% 3,o2 Budget Finan8e y Date Approved: By A9� 1 it 0 e Depa1t ent I §irector Date (less t an $250,000) By Pierce County Executive Date ($250,000 or more)