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HomeMy WebLinkAboutReg 2014-02-03 Item 3E - Contract Supplement #2 - 2013 Annual Small Drainage Program with KPG Inc for $34,987.16COUNCIL AGENDA 5 OPSIS --Initta Is Meeting Date Prepared by 02/03/14 BG Mayor's review Council retiew ITEM INFORMATION ITEM No. 3.E. STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DA°1°1:. 02/03/14 AGENDA ITEM TITLE 2013 Annual SmaII Drainage Program Approve Supplement No. 2 to Contract No. 13-113 with KPG, Inc. C ATEGORY cws ion Mt1 Date Motion Mtg Date 02/03/14 Resolution Mt Date ElOrdina rice Mt Date 111 Bid Award e LI Public Hearing AftgDate Lil Other \I/ Date SPONSOR El Corozal 111 Mayor LIR 11 DCD tnanr ['Eire D IT D .pea j Police PW SP(:),NSOR'S SUMMARY. KPG was selected to design the 2013 Annual SmaII Drainage Program with Contract No. 13-113. Supplement No. 1 added construction management services for $39,562.06. With a weather delay and City inspection staff unable to provide project management services, an additional supplement is needed with KPG. Council is being asked to approve Supplemental Agreement No. 2 to Contract #13-113 with KPG, Inc. in the amount of $34,987.16. RviiAX(HD BY 111 COW Mtg. D CA&P Cmte Utilities Cmte L Arts Comm. DATE: 01/21/14 D F&S Cmte LIJ 'Transportation Cmte D Parks Comm. El Maiming Comm. COMMITTEE CI-LAIR: KATE KRULLER RECOMMENDATIONS: sroNsuR/ADmiN, Public Works Department Cx \ I 1111% Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXIT ND1TURE R11;Q11 RIM $34,987.16 AMOUNT BUDGETED $80,000.00 APPROPRIATION REQUIRED $0.00 Fund Source: 412 SURFACE WATER FUND (PAGE 82, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/03/14 MTG. DATE ATTACHMENTS 02/03/14 Informational Memorandum dated 01/17/14 Supplemental Agreement No. 2 to Contract No. 13-113 2014 CIP, page 82 Minutes from the Utilities Committee meeting of 01/21/14 23 24 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Utilities Committee FROM: Bob Giberson, Public Works Director By: Peter Lau, Senior Program Manager - Construction DATE: January 17, 2014 SUBJECT: 2013 Annual Small Drainage Program Project No. 91341201, Contract No. 13-113 Supplemental Agreement No. 2 ISSUE Approve Supplemental Agreement No. 2 with KPG, Inc. in the amount of $34,987.16. BACKGROUND KPG, Inc. was selected to provide design services for the 2013 Annual Small Drainage Program. Contract Supplement No. 1 was executed for KPG to provide construction management (CM) support services. The CM services were intended to support City staff members in providing project management and construction inspection services. The original contract completion date was December 26, 2013. Weather conditions in December did not allow for final paving to occur, so the contract has been extended with the expectation that an appropriate weather window will allow for final paving. Additionally, the City Inspector was simultaneously providing project management services on another construction project that was more time demanding than expected due to changed site conditions. DISCUSSION KPG, Inc.'s CM support role was required to be expanded due to the extended contract duration and other City staff project demands. Supplemental Agreement No. 2 is needed to adequately cover for the additional CM support, inspections, and material testing from KPG to complete the project construction and final paving. Funding for Supplement No. 2 will come from the 2014 Construction Management budget. FINANCIAL IMPACT Contract 2013 & 2014 CM Budget KPG Supplement No. 1 for CM $ 39,562.06 $ 39,562.06 KPG Supplement No. 2 for CM 34,987.16 80,000.00 Total $ 74,549.22 $ 119,562.06 RECOMMENDATION Council is being asked to approve Construction Management Supplemental Agreement No. 2 with KPG, Inc. in the amount of $34,987.16 for the 2013 Annual Small Drainage Program and consider this item on the Consent Agenda at the February 3, 2014 Regular Meeting. Attachments: KPG's Supplemental Agreement No. 2 Page 82, 2014 CIP W:IPW EngIPROJECTSA- DR ProjectMAnnual Small Drainage Programs12013 SDP (91341201)\ConstructonA 1 00 - Contract DocumentM015 - CM Consultants1(005)- CM Scope and EncumbrancesIKPGdnfo Memo for KPG Supplement #2 RRT Rev.docx 25 26 SUPPLEMENTAL AGREEMENT No. 2 AGREEMENT No. 13-113 PROJECT No. 91341201 City of Tukwila Public Works Department 6300 Southcenter Boulevard #100 Tukwila, WA 98188 KPG, Inc. 753 - 9th Avenue N. Seattle, WA 98109 PROJECT: 2013 Small Drainage Program — Additional Construction Support Services This SUPPLEMENTAL AGREEMENT NO. 2 is to supplement the agreement entered into with KPG, Inc. and the City of Tukwila, which was executed on the 20th day of June, 2013. All provisions in the basic agreement remain in effect, except as expressly modified as follows: Article 2, Scope of Services, shall be supplemented with the following: The Consultant agrees to provide on -call construction support services as requested by the City in accordance with the scope of work included as Exhibit A. Article 3, Duration of Agreement: Time for Performance, shall be supplemented with the following: The Consultant shall perform all services and provide all work product required pursuant to the Agreement no later than April 30, 2014 unless an extension of time is granted by the City. Article 4, Payment, shall be modified as follows: Payment for work provided by Consultant shall be made as provided on Exhibit B, attached hereto, provided that the total amount of payment to the Consultant for this work not exceed $34,987.16 without express written modification of the Agreement signed by the City. The new total contract shall not exceed $117,922.03 without express written modification of the Agreement signed by the City. IN WITNESS WHEREOF, the parties hereto have set their hands and seals this day of , 2014. APPROVED: APPROVED: CITY OF TUKWILA KPG, INC. Jim Haggerton Mayor Attested: Christy O'Flaherty, City Clerk Nelson Davis, P.E. Principal 27 28 Exhibit A City of Tukwila 2013 Small Drainage Program Supplement No. 2 Additional Construction Support Scope of work December 23, 2013 The Consultant shall provide additional on -call Construction observation and engineering support services for the 2013 Small Drainage Program. All effort on this project will be as requested by the City. It is anticipated that budgets between Tasks will be adjusted as required to provide the requested services. The Consultant shall provide notification and receive written approval prior to exceeding the approved project budget. The scope of services and associated cost of services (Exhibit B) are based upon the assumptions outlined below. A. The Consultant shall provide the on -call field support and material testing to the City in addition to the level of effort estimated in the original authorization. The additional level of effort for field support time is estimated at 20 hours per week for construction observer and 10 hours per week for project engineer for an additional 4 weeks than was assumed in the original authorization. B. The Consultant shall assist the City with closeout activities following the winter shutdown period. We have estimated 80 hours of construction observer and 40 hours of project engineer will be necessary for inspection of final work elements, preparation of punchlist, assistance with final pay estimate, and other closeout items as requested.. C. Prepare Record Drawings for the 2013 Small Drainage Program based on redline drawings provided by the City. Deliverables: Items to be provided by the Consultant: • Documentation from site meetings, change conditions, and field directives. • Change orders, if required. • Full size Record Drawing mylars, 2013 Small Drainage Program 29 30 HOUR AND FEE ESTIMATE Project: City of Tukwila 2013 Small Drainage Program Supplement No. 2 - Additional Construction Support EXHIBIT B KPG • Architecture • Landscape Architecture • Civil Engineering • Task Description Labor Hour Estimate Total Fee Project Manager $ 179.18 Senior Engineer $ 129.22 Project Engineer $ 115.38 Design Engineer $ 100.49 CAD Technician $ 86.15 Const Inspector $ 99.74 Survey Crew $ 139.01 Senior Admin $ 100.49 Office Admin $ 64.61 Fee Task 1 - Construction Support Services A. Additional inspection and office support B. Assistance with final closeout C. Prepare Record Drawings _ D Reimbursable Expenses Additional Material Testing Mileage...._...._... R oduction Task Totals 12,853.02 13454.91 .. 2,529.23 5,800.00_ 250.00 34,987.16 12/31/2013 Total Estimated Fee: $ 34,987.16 32 PROJECT: DESCRIPTION: JUSTIFICATION: STATUS: MAINT. IMPACT: COMMENT: CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 Annual Small Drainage Program Project No. Varies Select, design, and construct small drainage projects throughout the City. Provide drainage corrections for existing/ongoing drainage problems throughout the City, including culvert replacements, drain extensions, and pavement upgrades. Projects for this annual program are taken from Small Drainage Project List. Reduces maintenance. Ongoing project, only one year shown in first column. Construction expenses may occur over two calendar years. Budget for 2014 includes $270k for Thorndyke Safe Routes to School (S 150th St). Grants from State Municipal Stormwater Capacity Grants. FINANCIAL (in $000's) EXPENSES Design Land ( Const. Mgmt, Construction TOTAL EXPENSES FUND SOURCES Awarded Grant Proposed Grant Mitigation Actual Mitigation Expected Utility Revenue TOTAL SOURCES Through Estimated 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL 174 135 694 1,003 80 65 500 645 80 80 325 485 80 80 325 485 80 80 525 685 80 80 525 685 80 80 525 685 80 80 525 685 80 80 525 685 814 0 760 4,469 6,043 20 983 1,003 645 645 170 315 485 485 485 50 635 685 685 685 685 685 685 685 685 685 240 0 0 0 5,803 6,043 2014 - 2019 Capital Improvement Program 82 33 34 UTILITIES COMMITTEE Meeting Minutes January 21, 2014 — 5:15 p.m. — Conference Room 1 City of Tukwila Utilities Committee PRESENT Councilmembers: Kate Kruller, Chair; Kathy Hougardy, Allan Ekberg Staff: David Cline, Bob Giberson, Robin Tischmak, Frank Iriarte, Gail Labanara, Mike Cusick, Pat Brodin, Peter Lau, Kimberly Matej and Laurel Humphrey CALL TO ORDER: Committee Chair Kruller called the meeting to order at 5:15 p.m. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. 2013 Annual Sewer Repair Proiect Completion and Acceptance Staff is seeking Council approval of project completion and release of retainage to King Construction Company, Inc. in the amount of $77,881.85 for the installation of side sewers to 6532 and 6542 Southcenter Boulevard. Work began on August 19, 2013 and was completed on September 3, 2013. Retainage in the amount of $3,556.25 will be paid from the 2013 Annual Sewer Repair Program. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. B. CBD Sanitary Sewer Rehabilitation Proiect Supplemental Agreement No. 2 Staff is seeking Council approval of Supplemental Agreement No. 2 with RH2 Engineering in the amount of $59,070.00 for the Commercial Business District (CBD) Sanitary Sewer Rehabilitation Project. On March 11, 2013 a major break was discovered in the 12 -inch sewer pipe between Andover Park East and Andover Park West. A temporary pumping system is in place, and the design and construction of this repair are included in the contract with RH2 for the CBD Sanitary Sewer Rehabilitation Project. This supplement is necessary to re- design the project using a revised scope of work that does not require permitting or payments to Union Pacific Railroad, an aspect of the original design that was causing costs and delays eventually deemed unacceptable to the City. This supplement will complete the bid package. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. C. 2013 Annual Small Drainage Program Supplemental Agreement No. 2 Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13 -113 with KPG, Inc. in the amount of $34,987.16. Supplemental Agreement No. 1 was executed for KPG, Inc. to provide construction management support in addition to design services for the 2013 Annual Small Drainage Program. The original contract completion date was December 26, 2013, but weather conditions in December did not allow for final paving to occur. This supplemental agreement is needed to cover the additional support, inspections, and material testing to complete the project construction and final paving in appropriate weather conditions. An additional delay was caused by the City Inspector providing project management services on another project that became more time demanding than expected due to changed site conditions. Funding for this supplement will come from the 2014 Construction Management budget. Committee members inquired about the overall project budget with staff confirming that the construction contract is going well and the project will be completed within budget. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. 35