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Home My WebLink AboutReg 2014-02-03 Item 3H - Bid Award - Overlay and Repair - East Marginal Way South to Miles Resources for $1,738,991.50COUNCIL AGENDA SYNOPSIS Initials A leeting Date Prepared by 02/03/14 Mayor's review Council review C Y- ITEM INFORMATION ITEM No. CAS NUMBER: STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 02/03/14 AGENDA ITEM TITLE Overlay Bid Award and Repair - East Marginal Way S (S 81st PI - S Norfolk St) to Miles Resources, LLC. CATEGORY ❑ Discussion Mtg Date Motion Date 02/03/14 ❑ Resolution Mtg Date ❑ Ordinance Mtg Date ❑ Bid Award Mtg Date ❑ Public Hearing Mtg Date ❑ Other Mtg Date i1 Mtg SPONSOR ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire ❑ IT • ❑ P&R ❑ Police /1 PW SPONSOR'S The Overlay and Repair - East Marginal Way South Project was advertised for bids on SUMMARY December 19 and 26, 2013. Six bids were opened January 14, 2014 with the low bid of $1,738,991.50 from Miles Resources, LLC. Miles Resources has successfully worked for other cities in the past and their bid is within budget. Council is being asked to award the bid to Miles Resources, LLC in the amount of $1,738,991.50. REVIEWED BY ❑ COW Mtg. ❑ CA &P Cmte ❑ F &S Cmte ❑ Utilities Cmte ❑ Arts Comm. ❑ Parks Comm. DATE: 01/27/14 COMMITTEE CHAIR: @ Transportation Cmte ❑ Planning Comm. ALLAN EKBERG RECOMMENDATIONS: SPONSOR /ADMIN. COMMITTEE Public Works Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $1,738,991.50 $1,865,000.00 $0.00 Fund Source: 104 ARTERIAL STREETS & 412 SURFACE WATER (PAGE 18, 2014 CIP) Comments: $65,000,00 will be funded from the Annual Small Drainage Program. MTG. DATE RECORD OF COUNCIL ACTION 02/03/14 MTG. DATE ATTACHMENTS 02/03/14 Informational Memorandum dated 01/24/14 Vicinity Map 2014 CIP, page 18 Bid Tabulation Consultant Recommendation Minutes from the Transportation Committee meeting of 01/27/14 73 74 City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM TO: Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: David Sorensen, Project Manager DATE: January 24, 2014 SUBJECT: Overlay and Repair - East Marginal Way S (S 8151 PI to S Norfolk St) Project No. 91210406 Bid Award ISSUE Award the bid for construction of the Overlay and Repair - East Marginal Way South. BACKGROUND Project construction will include pavement repairs and an asphalt overlay of East Marginal Way S between S 815° PI and S Norfolk St. Work will also include new pavement markings, pedestrian safety upgrades, and storm water improvements. The main focus of the East Marginal Way S Overlay and Repair project is to preserve and maintain the street structure in a safe and useable condition by grinding off the top layer of asphalt and resurfacing it with new pavement. ANALYSIS A call for bids was advertised for the Overlay & Repair - East Marginal Way S on December 19 and 26, 2013 and six bids were opened on January 14, 2014. The lowest apparent bidder was Miles Resources, LLC, with a bid of $1,738,991.50. The engineer's estimate was $1,867,221.00. One error was found and corrected on the bid tabulations that did not change the results. WSDOT had minor concerns with DBE documents however, they concurred award to apparent low bidder Miles Resources, LLC. BUDGET AND BID SUMMARY (All amounts include sales tax) As there are storm water improvements in the project, an additional $65,000 of budget will come from the Small Drainage Program 412 Fund. Bid Results Estimate 2014 Budget Bid Amount $1.738,991.50 $1.867,221.00 $1,800,000.00 2014 Small Drainage Program 65,000.00 Contingency (5 %) 86.949.58 - - Total $1,825.941.08 $1.867.221.00 $1.865.000.00 RECOMMENDATION Council is being asked to award the construction contract for the Overlay & Repair - East Marginal Way S Project to Miles Resources, LLC in the amount of $1,738,991.50 and consider this itern on the Consent Agenda at the February 3, 2014 Regular Meeting. Attachments: Vicinity Map 2014 CIP Page 18 Bid Tabulation Consultant Recommendation WIPW Eng,PROJECTS+A- RW 8 R5 Proiecls,EMW Overlay 8 Repair j912104061lOesignkAd and Award Does S5 WSDOTdtocs to TC Bid Awarddnls Mon o Ski Award Miles 5I.doc 75 C TU Y Project Location N sn • r- 487 St S108 St Rainier Golf & Country Club S127 St " City of Tukwila East Marginal Way South Pavement Resurfacing July 19, 2012 Vicinity Map CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Overlay and Repair - East Marginal Way S Project No. 91210406 DESCRIPTION: Construct pavement preparation and an asphalt overlay of East Marginal Way South between S 81st PI and S Norfolk Street, including new pavement markings. JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure. STATUS: Advertise for construction bids in late 2013. MAINT. IMPACT: Reduces annual maintenance. COMMENT: Federal grant funding available through PSRC 2012 STPICMAO for $1,000,000. FINANCIAL Through Estimated in 5000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES et Project Location - r"' - -- -- a pi S87Pi �.. « -.. ter, 1.1 -. 94 A t la i M f I - t� Design 125 125 Land (RIW) 0 Const. Mgmt. 150 150 Construction 1,800 1,800 TOTAL EXPENSES 0 125 1,950 0 0 0 0 0 0 2,075 FUND SOURCES Awarded Grant 0 Proposed Grant 1.000 1,000 Mitigation Actual 0 impact Fees 0 City Oper. Revenue 0 125 950 0 0 0 0 0 0 1,075 TOTAL SOURCES 0 125 1,950 0 I 0 0 0 0 0 2,075 2014 - 2019 Capital Improvement Program 18 79 et Project Location - r"' - -- -- a pi S87Pi �.. « -.. ter, 1.1 -. 94 A t la i M f I - t� 2014 - 2019 Capital Improvement Program 18 79 Uf 0 0 Z se u) re 2 ■Vm m rn � L 0. 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V8 poc, d av 59404046 oo ° 44 0$080 pd°o Vi4440NNV 0000 00 o < gygo c 0000 oS Cm 49+9 0 0 o �° O< ww g h m w g 88 y 7$ p O oo O - Qo . iiiiill oor . 8 .- , o $ 0 < 0000 00. 00� oo N 88 . � 8888 oC MC 0 0M al Hhi yM de_M MN N I v m m r m m 0 1 4 i m fA 0.I g 5� d � TuSa 1 ,C P 3 • i b V) a 8 a. m co m o 5 . � :::: cw N r n A r r H n P N NN A R mm m am mm . m 10:0100 2 41 00 c4 v 4 a a e v a go . 'u 81 753 9th Avenue North Seattle, WA 98109 P: 206.286.1640 F: 206.286.1639 www.kpg:com January 22, 2014 Mr. David Sorensen Project Manager City of Tukwila, Department of Public Works 6300 Southcenter Blvd, Suite 100 Tukwila, WA 98188 RE: East Marginal Way South (S 815` P1 to S Norfolk St) Project No. 91210406 Recommendation for Contract Award Dear David, As requested, KPG has tabulated the bids and reviewed the bid packages submitted for the East Marginal Way South (S 815` PI to S Norfolk St) project. The lowest bidder in the amount of $1,738,991.50 is Miles Resources, LLC. References listed in the Completed Construction Project Reference List provided by Miles Resources, LLC in their bid package confirmed that recently completed contracts with the contractor on similar roadway overlay projects were successful. We checked the status of Miles Resources LLC on the Washington State Labor and Industries web page to confirm they are currently licensed. We also checked the online System for Award Management and Miles Resources LLC does not have any active exclusion records listed. It is KPG's recommendation that the East Marginal Way South (S 815` P1 to S Norfolk St) project be awarded to Miles Resources LLC pending an independent review and recommendation by WSDOT. The bid tabulation is enclosed. Sincerely, KPG, Inc. osh Fedora, P.E. Enclosures: Bid Tabulation 83 Transportation Committee Minutes January 27, 2014 - Page 2 C. Bid Award: Overlay and Repair - East Marginal Way South Staff is seeking Council approval to award a bid to Miles Resources, LLC in the amount of $1,738.991.50 for the Overlay & Repair - East Marginal Way South Project. This project will include pavement repairs and an asphalt overlay of East Marginal Way South between South 81st Place and South Norfolk Street. Miles Resources, LLC was the lowest of six bids received earlier this month, and the bid is under the Engineer's estimate of $1,867,221.00. WSDOT concurred with the award after one error was discovered and corrected. An additional $65,000 for storm water improvements will come from the Small Drainage Program 412 Fund. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. D. 2014 Street Department Purchase: 10 King Luminaire Fixtures, Arms, and Poles Staff is seeking Council approval to purchase 10 King decorative green pedestrian light poles from Tacoma Electric in the amount of $44,128.50 for replacement and inventory. These have been used along TIB, South 144th Street, and the Tukwila Urban Center Access projects. There are currently 3 damanged poles on TIB and this purchase will replace those and establish an inventory of 7 for future replacement needs. All of the new fixtures use LED and each assembly costs $4,030. Tacoma Electric was the low bidder of three, and funds for this purchase will come from Street Lighting Supplies and Traffic Control Devices. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. E. King County Metro Transit Interurban Avenue South Leased Park and Ride Lot As information only, staff provided an overview of the status of the King County Metro Transit leased Park - and -Ride Lot on Interuban Avenue South. King County owns the large Park -and- Ride Lot located at 13445 Interurban Ave S, and for the last twenty years has leased the small parcel at the southwest corner of 52nd Avenue South as an auxiliary adjacent lot. Due to to a 50% increase in rent to $1500 per month, King County has chosen to terminate this lease effective January 31, 2014, resulting in the loss of 41 parking spaces. It is anticipated that the loss of commuter parking spaces could result in more complaints by residents as well as more parking enforcement activity by Police. King County Metro Transit is currently exploring all options to replace these parking spaces, and information will be shared with the Council when available. INFORMATION ONLY. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting The December 17, 2013 meeting summary and January 21, 2014 agenda were included in the Committee packet. Tukwila was not in attendance at the December meeting. Committee members and staff discussed attendance at future meetings, which may vary depending on Councilmember availability. IV. MISCELLANEOUS Committee members and staff briefly discussed the 2014 work plan. Chair Ekberg mentioned he will provide notes from the Council Retreat, and that 53rd Avenue South street improvements were brought up as a focal point of interest. Staff confirmed that the 53rd Avenue South project is currently in the adopted Capital Improvement Program, with design and construction scheduled for 2015 -2017. Staff also confirmed that apprenticeship guidelines are expected to be provided to the Committee in March. Meeting adjourned at 5.53 p.m. Next meeting: Monday, February 10, 2014 Committee Chair Approval Minutes by LH, Reviewed by GL. 85