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Home My WebLink AboutReg 2014-02-03 Item 3I - Purchase - 10 King Pedestrian Lighting from Tacoma Electric for $44,128.50COUNCIL AGENDA S Aleeti IN Date Prepared b ; Ma3vr:r review Comcil review 02/03/14 BG J e4-- ITEM INFORMATION OASIS ITEM No. 3.1. STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA " ATE: 02/03/14 AGENDA -ITN TITLE Street Department's Purchase of 10 King Luminaire Fixtures, Arms, and Poles CATE7,GORY Di■-mssion Mit Date Motion AN Date 02/03/14 Resolution Alig Date El Ordinance ilvitg Date Bid „Award \Iig Dale El Public fleari lt,g Date 1] Other N Date SPONSOR J councii LI Da) El Finance El Fire D IT D i"R fl .PTIV SPONSOR'S SUMMARY This purchase is for 10 new King green pedestrian light fixtures. The pedestrian poles have been used along Tukwila International Blvd, S 3.4e St, and the TUC Access (Klickitat) interchange. We normally experience a loss of 3 poles each year, so this purchase will supplement the existing need and the remaining will be added to inventory. Council is being asked to purchase 10 King LED luminaires, arms, and poles from Tacoma Electric in the amount of $44,128.50. REVIEWED BY 0 COW Mtg. El CA&P Cmte Utilities Cmte El Arts Comm. ATE: 01/27/14 Ell IF&S Cmte Transportation Cmte I] Parks Comm. ID Planning Corrirn.. COMMITTEE CHAIR: ALLAN EKBERG RECOMMENDATIONS: spoNsolt/ADmiN Public Works Department CommITTEE Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE EXPINDITURI: REQUIRED $44,128.50 Fund Source: 000.16 STREETS Comments: AMOUNT BUDGETED $216,000.00 APPROPRIATION REQUIRED $0.00 MTG. DATE RECORD OF COUNCIL ACTION 02/03/14 MTG. DATE 02/03/14 ATTACHMENTS Informational Memorandum dated 01/24/14 Competitive Quotes Minutes from the Transportation Committee meeting of 01/27/14 87 88 46146 r 40.6, 6, 6i ,1676, TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: Stan Anderson, Street Department Superintendent DATE: January 24, 2014 SUBJECT: 2014 Street Department's Street Lighting Supplies Purchase of 10 King Luminaire Fixtures, Arms, and Poles ISSUE Approve the purchase of 10 King decorative pedestrian light poles from Tacoma Electric of Tacoma, WA for replacement and inventory. BACKGROUND This purchase is for 10 matching replacement King pedestrian light poles and fixtures that have been utilized along Tukwila International Blvd (TIB), S 144th St and the Tukwila Urban Center Access (Klickitat) Projects. Currently, there are 3 damaged poles on TIB and the pedestrian light pole inventory was depleted in 2013. In addition, we normally experience an average loss of 3 poles per year. All of the new lighting fixtures purchased use the LED version of the King Luminaires and each complete assembly costs $4,030. BUDGET SUMMARY Three competitive bids were received and Tacoma Electric was the low bidder. Purchase will be made out of the street lighting supplies and traffic control devices budgets. Purchase Budget 000.16.542.630.31.01 Street Lighting Supplies $44,128.50 $ 30,000.00 000.16.542.640.31.01 Traffic Control Devices 186,000.00 Total $44,128.50 $216,000.00 RECOMMENDATION Council is being asked to approve the purchase of 10 King pedestrian lighting poles and fixtures from Tacoma Electric in the amount of $44,128.50 and consider this item on the Consent Agenda at the February 3, 2014 Regular Meeting. Attachments: Competitive Quotes W:\Shared Copy Only \StarAKing Ped poles \ Info Memo LED Ped pole Purchase 1-24-14.docx 89 90 No. CITY OF TUKWILA 6200 SOUTHCENTER BLVD. TUKWILA, WASHINGTON 98188 433 -1800 VENDOR NAME & ADDRESS Tacoma Electric Supply VENDOR CODE Verbal Quote: DATE 1311 E. Tacoma way Written Quote: X Tacoma, WA 98401 Quantity Description Fund Dept Basub Element OBJ SubOBJ Amount 10 Pedestrian light pole w /arm and fixture $4030 ea 000 16 542 630 31 01 $40,300.00 For replacement stock Tax 9.5% $3828.50 Replacements to match existing poles on TIB, 144th and Urban Access project. $44,128.50 P.O. only no VISA CF: Project File: Other Sources: Sea -Tac lighting and controls Blueridge lighting Quote: $44,914.08 Quote: $45,162.38 Originator: Public Works — Maintenance & Operations 91 • TACOMA ELECTRIC SUPPLY iNC JOB NAME QUOTATION (Quotation goad 30 days) id Date: Cut attn: ).B. Shipping Point F.O.B Factory with fuli freight allowed to destination F,0,18, Destination ---"7-77:l7 7E' pag *Ccin ractor to verify all counts, voltages, wattages, finishicoior & dimensions. ow if-2. weeks for submittal drawings, and /t)-/7--weeks for manufacturing ment after release :and receipt of approved drawings. Salesman Signature. RO. Box 11308 Tacoma, WA 9841 53) 475-0540, Seattle:(206) 824-9592, To Free: (800) 422-0540 1311 South Tacoma Way, Tacorn A 9t9, Sales Fax: (253) 475-0707 Accounting Fax (253) 474-0092 16202' 57th Avenue East, Puyallup, WA 98375, (253) 531-7335, Fax (253) 531.-8 ° 8719 Commerce Place Drive NE, Lacey, WA 98515, (360) 943-3773, Fax (360) 352-92 92 QUOTE # KHS14 -0011 DATE: 01 -14 -14 PAGE 1 Sea -Tac Lighting & Controls, LLC. 4439 S. 134th PI. Bldg E Tukwila, WA 98168 www.seataclighting.com To: City Of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 Remarks: Qty 10 Phone: 206 -575 -6865 Fax: 206- 575 -8013 Quotes Fax: 206- 575 -1557 Proj: TUKWILA DECO REPLACEMENT POLES ngr: Cont: TUKWILA, WA Mfg Description STR3 TUKWILA 16' DECO POLE, ARM & LUMINAIRE ASSEMBLY CONSISTING OF STR3 (1) K204 -FASH- III- 40(SSL)- 5000 - 120(MT)- STR3 KPL10- XPG -WJW /D STR3 (1) KA40 -T -1- 39.5 "- WJW /DG STR3 (1) KM9ORE- 16- WJW /DG STR3 (1) SHIPPING & HANDLING PER ASSEMBLY ANCHOR BOLTS ARE NOT INCLUDED Total =___ F.O.B. Per MFG Terms: Net 30 Days Lead time: Prices firm for entry by: 45 Days (Shipment by: Subject to manufacturer's published terms and conditions of sale. Quotation is void if changed. Complete quote must be used, no partials noted. No hardware or accessories are included, unless noted. ALL ballast quoted are not brand specific and are chosen at the factories discretion,unless noted. Verification of voltages, mounting methods,row information ceiling is the responsibility ofDistributor/Contractor and is required at time ......,. -o f order. Printed Printed 0 1/14L14 16:52:11 Per: ED ARISTO__ Unit Price 4098.00 Extd.Price $40980.00 unless otherwise style, finishes, etc. 93 QUOTE # KH014 -0024 DATE: 01 -14 -14 PAGE 1 Blueridge Lighting & Controls, LLC 1 5075 SW Koll Parkway, Suite K Phone: 503 - 644 -5618 Beaverton, OR 97006 Fax: 503 -644 -5619 To: CITY OF TUKWILA PUBLIC WORKS DEPT /MAINT DIV 600 MINKLER BLVD TUKWILA, WA 98188 206 - 433 -1860 Fax 206 - 575 -3404 Proj: TUKWILA DECO REPLACEMENT POLES TUKWILA, WA Arch: Engr: Spec: Cont: Remarks: Qty Type Mfg Description Unit Price Extd.Price 10 STR3 TUKWILA 16' DECO POLE, ARM & LUMINAIRE ASSEMBLY 4120.66 $41206.60 CONSISTING OF STR3 (1) K204 -FASH- III- 40(SSL)- 5000- 120(MT)- INCL STR3 KPL10- XPG -WJW /D STR3 (1) KA40 -T -1- 39.5 "- WJW /DG INCL STR3 (1) KM9ORE- 16- WJW /DG INCL STR3 (1) SHIPPING & HANDLING PER ASSEMBLY INCL NOTE ANCHOR BOLTS ARE NOT INCLUDED Total = = == $41206.60 F.O.B. Per MFG Terms: Net 30 Days Lead time: 155-11 Prices firm for entry by: 45 Days Shipment by: 60 Days q (b lrl0 This quotation is based SOLELY on information provided by you as of this date and time of quotation. A new quotation will be required IF there are any changes in the plans or specifications in the future by any addendums or other announcements. Verification of pole and /or fixture color, wattage and voltage MUST be received in writing prior to order. Blueridge Lighting & Controls CANNOT be held responsible for incomplete or inaccurate information. Additional freight charges may be incurred for pre- shipment of anchor bolts. Lamps are NOT included in pricing unless otherwise noted. Subject to manufacturer's published terms and conditions of sale. Quotation is void if changed. Complete quote must be used. Printed 01/14/14 15:18:02 Per: KRIS HARTNETT 94 Transportation Committee Minutes January 27, 2014 - Page 2 C. Bid Award: Overlay and Repair - East Marginal Way South Staff is seeking Council approval to award a bid to Miles Resources, LLC in the amount of $1,738.991.50 for the Overlay & Repair - East Marginal Way South Project. This project will include pavement repairs and an asphalt overlay of East Marginal Way South between South 81st Place and South Norfolk Street. Miles Resources, LLC was the lowest of six bids received earlier this month, and the bid is under the Engineer's estimate of $1,867,221.00. WSDOT concurred with the award after one error was discovered and corrected. An additional $65,000 for storm water improvements will come from the Small Drainage Program 412 Fund. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. D. 2014 Street Department Purchase: 10 King Luminaire Fixtures, Arms, and Poles Staff is seeking Council approval to purchase 10 King decorative green pedestrian light poles from Tacoma Electric in the amount of $44,128.50 for replacement and inventory. These have been used along TIB, South 144th Street, and the Tukwila Urban Center Access projects. There are currently 3 damanged poles on TIB and this purchase will replace those and establish an inventory of 7 for future replacement needs. All of the new fixtures use LED and each assembly costs $4,030. Tacoma Electric was the low bidder of three, and funds for this purchase will come from Street Lighting Supplies and Traffic Control Devices. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 3, 2014 REGULAR CONSENT AGENDA. E. King County Metro Transit Interurban Avenue South Leased Park and Ride Lot As information only, staff provided an overview of the status of the King County Metro Transit leased Park - and -Ride Lot on Interuban Avenue South. King County owns the large Park -and- Ride Lot located at 13445 Interurban Ave S, and for the last twenty years has leased the small parcel at the southwest corner of 52nd Avenue South as an auxiliary adjacent lot. Due to to a 50% increase in rent to $1500 per month, King County has chosen to terminate this lease effective January 31, 2014, resulting in the loss of 41 parking spaces. It is anticipated that the loss of commuter parking spaces could result in more complaints by residents as well as more parking enforcement activity by Police. King County Metro Transit is currently exploring all options to replace these parking spaces, and information will be shared with the Council when available. INFORMATION ONLY. III. SOUTH COUNTY AREA TRANSPORTATION BOARD (SCATBD) Meeting The December 17, 2013 meeting summary and January 21, 2014 agenda were included in the Committee packet. Tukwila was not in attendance at the December meeting. Committee members and staff discussed attendance at future meetings, which may vary depending on Councilmember availability. IV. MISCELLANEOUS Committee members and staff briefly discussed the 2014 work plan. Chair Ekberg mentioned he will provide notes from the Council Retreat, and that 53rd Avenue South street improvements were brought up as a focal point of interest. Staff confirmed that the 53rd Avenue South project is currently in the adopted Capital Improvement Program, with design and construction scheduled for 2015 -2017. Staff also confirmed that apprenticeship guidelines are expected to be provided to the Committee in March. Meeting adjourned at 5:53 p.m. Next meeting: Monday, February 10, 2014 Committee Chair Approval Minutes by LH, Reviewed by GL. 95