HomeMy WebLinkAboutCOW 2011-02-28 Item 3C - Resolution - Emergency Repairs for Andover Park West COUNCIL AGENDA Siwosis
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ITEM INFORMATION
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CAS NUMBER: 11-023 I STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DA I'E: 2/28/11
AGENDA ITEM TITLE Andover Park W /Andover Park E Sewer Repair February 2011
Resolution Declaring an Emergency
CA 1 EGORY Discussion Motion Resolution Ordinance Bid _Award Public Hearing Other
Mtg Date 02/28/11 Mtg Date Mtg Date 03/07/11 Mtg Date Mtg Date Mtg Date Mtg Date
SPONSOR Council Ma Adm Svcs DCD Finance Fire Legal P&R n Police PW
SPONSOR'S This resolution will declare an emergency that authorizes City staff to expedite repair of
SUMMARY the APW /APE Sewer Repair Feb 2011 Project. On 2/3/11, a water main break was
repaired but after inspection of the sanitary sewers, it was discovered that the sewer main
was broken and a manhole had shifted. The damage became more complex and needed to
be repaired immediately. Council is being asked to approve the resolution declaring an
emergency. Final costs will be reported out at a later date.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DA'L'E: 2/15/11 COMMI I"I'EE CHAIR: DE'SEAN QUINN
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMITTEE Unanimous Approval; Forward to Committee of the Whole
COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE _RECORD OF COUNCIL ACTION
2/28/11
3/07/11
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MTG. DATE ATTACHMENTS
2/28/11 Informational Memorandum dated 2/9/11
Draft Resolution
Minutes from the Utilities Committee meeting of 02/15/11
3/07/11
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Jim Haggerton, Mayor
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Igo INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
UTILITIES COMMITTEE
FROM: t 'ublic Works Director
DATE: February 9, 2011
SUBJECT: APW /APE Sewer Repair Feb 2011
Project No. 91140202
Resolution Declaring an Emergency
ISSUE
Approve Resolution declaring an emergency that authorizes City staff to expedite repair of
the APW /APE (Andover Park W /Andover Park E) Sewer Repair Feb 2011 Project.
BACKGROUND
On February 3, 2011, a break in a 12 -inch waterline was discovered on Andover Park West
just south of Upland Drive. After the waterline was repaired, sanitary sewer manholes were
inspected and it was determined that the 12 -inch sewer system had also been damaged.
Repair of the broken sewer main was attempted, but due to the presence of wet, sandy soils
the repair was not able to be completed. The poor soils caused an existing manhole to shift,
which damaged two additional sewer pipes that were connected to it as well as undermining
the pavement on Andover Park West. Andover Park West had to be completely closed to
traffic for the duration of the repairs.
ANALYSIS
Approve the Resolution which declares an emergency and authorizes Public Works to
immediately construct repairs to the damaged water and sewer system by a construction
contract exempt from competitive bidding.
This project has grown in size and complexity and repairs are being constructed over the next
week. Dewatering is required for two days before deep excavation for the sewer system can
begin. The first step will be to reset the sewer manhole and then replace up to 60 feet of
sewer main in each direction. A new manhole will also need to be installed behind the
sidewalk on the sewer line to the east. Minor repairs at Sewer Pump Station #2 will be
necessary along with pavement restoration.
RECOMMENDATION
The Council is being asked to approve the Resolution declaring an emergency for the
APW /APE Sewer Repair Feb 2011 Project and consider this item at the February 28, 2011
Committee of the Whole meeting and subsequent March 7, 2011 Regular meeting.
Attachment: Draft Resolution
W:1PW Eng PROJECTS \A- SW Projects 191140202 APW APE Sewer Repair Feb 2011\Info Memo APW Emergency Sewer Repair.doc 45
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DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, DECLARING AN EMERGENCY IN
RESPONSE TO DAMAGES TO PUBLIC PROPERTY DUE TO A
COLLAPSED SANITARY SEWER.
WHEREAS, it has been determined that a sanitary sewer has collapsed in the 1000
block of Andover Park West; and
WHEREAS, the break has resulted in damage to the sanitary sewer and the break
poses a significant risk to existing gas lines, storm drains, and water utilities; and
WHEREAS, the repairs to the sanitary sewer are required immediately; and
WHEREAS, RCW 39.04.280 provides for emergency declarations and competitive
bidding exemptions; and
WHEREAS, the Mayor of Tukwila declared an emergency on February 2, 2011 in
order to allow City forces to respond with appropriate resources to restore damages and
prevent further impacts to public and private property; and
WHEREAS, the City Council wishes to provide their support and endorsement of the
Mayor in his action to declare an emergency and for the City's efforts to respond to the
emergency;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council supports the Mayor in his declaration of emergency and
authorizes the execution of contracts or agreements due to damages and the need for
protective actions brought about by a failed sanitary sewer, and hereby authorizes City
forces to respond in the most effective and expedient manner, without regard for the
procedures and formalities that would otherwise govern the assignment of duties,
procurement of materials, and contracting of services. This situation is an emergency
as defined in RCW 39.04.280(3).
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PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of 2011.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, City Clerk Allan Ekberg, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
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City of Tukwila
Utilities Committee
UTILITIES COMMITTEE
Meeting Minutes
February 15, 2011 5:00 p.m. Conference Room #1
PRESENT De' Sean Quinn, Chair; Dennis Robertson and Allan Ekberg (filling in for Kathy Hougardy)
Staff: Bob Giberson, Frank Iriarte, Ryan Larson, Robin Tischmak, Mike Cusick, Gail Labanara,
and Kimberly Matej
Guests: Chuck Parrish
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. Resolution Declaring Emeraencv: Andover Park West (APW) /Andover Park East (APE) Sewer Repair
Staff is seeking Council approval of a resolution that declares an emergency in response to damages
caused by a collapsed sanitary sewer in the 1000 block of Andover Park West.
This resolution will authorize contracts and/or agreements required to expedite and repair damages,
restore service and prevent further damage to the water and sewer system. The emergency declaration will
exempt related contracts from competitive bidding.
f The City was first alerted to this matter on the evening of Wednesday, February 2, 2011, at which time it
was thought to be a water main break. Further assessment indentified additional concerns and resulted in
a trench collapse on Friday, February 3. Dewatering, excavation and repair is now complete. Crews will
replace curb and gutter and Iay new pavement this week.
Staff will return to Committee once final tabulations have been calculated on this project. General cost
estimates are currently over $400,000. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 28
COW FOR DISCUSSION.
B. Storm Lift Station No. 15 Improvements: Consultant Recommendation and Agreement
Staff is seeking approval to enter into a consultant agreement with PACE Engineers, Inc. in the amount of
$59,839 for design services for Storm Lift Station No. 15 Improvements.
This lift station was built in 1977 and is the largest pump in the City. Concerns with the lift station
include the undergrounding of all electrical controls and pumps, and the station has no back -up power
with sufficient capacity. Failure of this storm pump could cause flooding which may result in significant
and costly damage. PACE Engineers, chosen from three short- listed firms off of the MRSC Roster, will
design improvements that include a back -up generator, a controlled gate that reduces discharge during
floods, and sealing to control stormwater entry.
Funding for design services are budgeted in the 412 Surface Water Fund. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 14 COW FOR DISCUSSION.
C. 2010 4 Ouarter Reports
The Committee reviewed the status of program goals as outlined in the 2010 4th Quarter Reports. Chuck
Parrish, resident, asked some clarifying questions.
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