HomeMy WebLinkAboutCOW 2011-02-28 Item 3F - Interlocal Agreement - Strander Boulevard Extension Phase II Project with City of Renton COUNCIL AGENDA Sivosis
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J� ,v 4 Initials .ITEM NO.
vy Meeting Date I Prepared by J Mayor's review Council review I
0 1 02/28/11 BG J
03/07/11 BG 1 I 1
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ITEM INFORMATION.
I CAS NUMBER: 11-026 I STAFF SPONSOR: BOB GIBERSON ORIGINAL AGENDA DATE: 2/28/11
AGENDA ITEM TITLE Strander Boulevard Extension Phase II
Interlocal Agreement with City of Renton
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mt Date 02/28/11 Mtg Date 03/07/11 Mtg Date Mtg Date Mtg Date Mtg Date Mtg Date
I SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police I PW
SPONSOR'S After the first Interloca! was terminated as the railroad tracks could not be relocated
SUMMARY adjacent to each other, Renton received approval for Phase II. Phase II will install a new
BNSF bridge over a Strander Blvd undercrossing that will tie into the new Sounder's
Tukwila Longacres Station. A new Interlocal Agreement (ILA) will allow the City of Renton
to- construct the BNSF bridge within Tukwila's right -of -way. This ILA does not require
funding from the City of Tukwila.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. E Parks Comm. Planning Comm.
DATE: 2/22/11 COMMITTEE CHAIR: JOAN HERNANDEZ
RECOMMENDATIONS:
SPONSOR /ADMIN. Public Works
COMMIFIEE Unanimous Approval; Forward to Committee of the Whole
.COST IMPACT FUND SOURCE
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 0.00
Fund Source: 104 ARTERIAL STREET FUND (PAGE 29, 2011 CIP)
Comments:
MTG. DATE RECORD OF COUNCIL- ACTION
02/28/11
03/07/11
MTG. DATE ATTACHMENTS
02/28/11 Informational Memorandum dated 02/14/11 (revised after 2/22 TC)
Figure 1— Map of Phases
Interlocal Agreement with City of Renton
Minutes from the Transportation Committee meeting of 02/22/11
03/07/11
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ti 14.W 1 LA �4
Y s y City of Tukwila
4 t Jim Haggerton, Mayor
90. INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director 1
DATE: February 14, 2011 (revised 2/23/11)
SUBJECT: Strander Boulevard Extension Phase 11
Interlocal Agreement, Underpass Agreement Assignment Agreement
ISSUE
Approve Interlocal Agreement (ILA) and BNSF Assignment Agreement with the City of Renton and Burlington
Northern Santa Fe (BNSF) Railway Company.
BACKGROUND
The previous ILA with the City of Renton was terminated since it dealt primarily with the relocation of UPRR railroad
tracks to the east in order to be adjacent to the BNSF railroad tracks. Unfortunately, an agreement for track relocation
could not be reached with UPRR. The City of Renton successfully convinced Puget Sound Regional Council (PSRC)
and Freight Mobility Strategic Investment Board (FMSIB) that the underpass option was equal to or better than the
overpass option, since UPRR would not participate in a track relocation effort. The City of Renton still has $12 million
in state and federal funds that have to be obligated by early Spring 2011. To help accomplish this, the attached
agreements need to move forward immediately. BNSF is an active partner in the planning and design of this Phase it
of the Strander Boulevard Extension Project (Phase I completed the Strander Blvd roadway work in Renton).
DISCUSSION
The current project design for Phase II (Naches Avenue to Sound Transit Commuter Rail Station) is nearly
complete (see attached map). Phase II includes a new BNSF bridge over a Strander Boulevard undercrossing
comprised of a two lane roadway that will tie into the south end of the new Sound Transit Commuter Rail Station
(Tukwila Longacres Station). All of the new BNSF bridge over Strander Blvd will be within Tukwila city limits.
The new ILA will allow the City of Renton to construct the BNSF bridge and related improvements within the City of
Tukwila in Tukwila's right -of -way. The BNSF Assignment Agreement assigns all the rights and responsibilities of
Tukwila under the BNSF Underpass Agreement to the City of Renton.
RECOMMENDATION
The Council is being asked to approve the new Interlocal Agreement with the City of Renton, the Underpass
Agreement with BNSF, and the BNSF Assignment Agreement with the City of Renton and BNSF and consider this
item at the February 28, 2011 Committee of the Whole meeting and subsequent March 7, 2011 Regular Meeting.
Attachments: Figure 1 Phase II
Interlocal Agreement with the City of Renton
Underpass Agreement with BNSF
Assignment Agreement with City of Tukwila, Renton, and BNSF
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bnsf bridge map
strander boulevard extension phase ii aerial map
INTERLOCAL AGREEMENT
BETWEEN THE CITY OF RENTON AND THE CITY OF TUKWILA
REGARDING
PHASE II OF THE SW 27TH STREET/ STRANDER BLVD. EXTENSION PROJECT
THIS AGREEMENT is made and entered into by and between and the City of Renton,( "Renton and
the City of Tukwila, "Tukwila This Agreement is made for the purpose of performing the planning,
design, acquisition of necessary property, and construction of Phase II of the improvements to the SW
27th Street /Strander Blvd. Extension Project between West Valley Highway (SR -181) and Oakesdale
Ave. SW "Project This Agreement does not address funding of the project.
RECITALS
A. Part of the Project is within the City of Renton and part of the Project is within the City of
Tukwila.
B. Renton and Tukwila have both identified the need for extending Strander Blvd./ SW 27th Street to
connect to Oakesdale Avenue South to provide an additional east /west arterial connection
between the cities.
C. It is in the best interest of Renton and Tukwila to establish a lead agency to manage this Project
and to provide for the design, environmental review, property acquisition and construction of the
Project.
D. Renton and Tukwila are authorized, pursuant to RCW Chapter 39.34, to enter into an interlocal
government cooperative agreement of this nature.
E. Renton previously completed construction of Phase I of the Strander Boulevard Extension Project
and is completing the design, environmental and right -of -way acquisition for Phase II (see Fig. 1).
NOW, THEREFORE, Renton and Tukwila agree as follows:
AGREEMENT
1. SCOPE OF WORK
Phase II of this Project will extend Strander Blvd./ SW 27th Street from Naches Ave SW under BNSF to
the south side of the Tukwila Sounder Commuter Rail Station (in between UPRR and BNSF tracks).
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The future Phase III will complete the extension to West Valley Highway (SR -181) by constructing a
UPRR underpass and will complete the new east /west arterial connection between Renton and Tukwila.
2. TERMS AND CONDITIONS
2.1 Renton shall be the lead agency for the Project with regard to design, environmental review,
obtaining right -of -way and other property, if needed, construction and all other matters
pertinent to accomplishment of the Project.
2.2 Renton shall be responsible for the advertisement and selection of engineering and other
design consultants as necessary for the completion of the engineering design.
2.3 Renton shall be responsible for coordinating the public information and involvement effort
in both Cities. Tukwila shall be given the opportunity to attend and participate in any
public meetings.
2.4 Renton shall provide to Tukwila the necessary permit applications for the construction of
that portion of the Project within Tukwila's jurisdiction.
2.5 The parties to this Agreement shall appoint a contact person or persons to act as liaison for
the Project. These contact persons will meet on an "as needed" basis to provide guidance for
the Project and serve as a coordination body between the two agencies.
2.6 Renton will provide 30, 60 and 90 percent plans and specifications to Tukwila for review.
Tukwila will provide written comments, if any, to Renton within the shortest time possible
(goal: 14 days or less) after Tukwila receives the plans and specifications.
2.7 Renton shall be responsible for the acquisition of all property necessary for the Project.
Tukwila agrees to cooperate in Renton's efforts to acquire property that lies within
Tukwila's portion of the Project area. Any eminent domain proceedings which are instituted
as a result of this agreement in either Renton's boundaries or Tukwila's boundaries will be
funded by the Project. Property acquired for this Phase II project that is located in the City
of Tukwila shall remain vested with the City of Tukwila.
2.8 Tukwila agrees to use of all of their property designated by King County as Parcel No. 2523049006
for the needs of the project.
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2.9 Tukwila hereby grants to Renton, and their agents and assigns, right -of -entry into the
incorporated limits of Tukwila for the purpose of performing any and all tasks necessary to
complete the Project.
2.10 The final acceptance of the Project design shall be by Renton after review by Tukwila.
3. CONSTRUCTION CONTRACT BIDDING
3.1 Renton shall perform project planning, provide a project definition and prepare the contract
bid documents for the Project.
3.2 Renton shall advertise the contract in the official legal publication for the City of Renton
and, if necessary, other newspapers to provide the widest possible coverage commensurate
with the size of the Project.
3.3 Renton will provide to Tukwila a copy of the plans and specifications advertised for bid.
3.4 Renton will open the bids. Renton will notify Tukwila of the time and date of the opening of
the bids. Tukwila may, but need not, attend the opening of the bids.
3.5 Renton will tabulate the bids. Renton shall provide a dated, verified copy of the bid
tabulations to Tukwila.
3.6 Renton shall award the contract to the lowest responsive, responsible bidder for the total
Project, subject to applicable laws and regulations.
4. CONTRACT ADMINISTRATION
4.1 Renton shall provide the necessary engineering, administrative, inspection, clerical and
other services necessary for the execution of the Project. In providing such services within
Tukwila, Renton's Public Works Administrator may exercise all the powers and perform all
the duties vested by law or ordinance in the City of Tukwila Engineer or other Tukwila
officer or department charged with street administration.
4.2 Renton will at all times keep Tukwila advised as to the progress of the Project, and shall not
order or approve any changes in the approved Project design that substantially change the
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nature of the Project within the limits of the City of Tukwila without first consulting with
and gaining the approval of Tukwila.
4.3 Prior to Project completion, both parties shall perform a mutual final inspection of the
Project. Tukwila may provide a written deficiency list to Renton within ten working days
after the final inspection. The contractor will complete only construction deficiencies that
comply with the contract specifications. Final Project acceptance will be by Renton's Public
Works Administrator.
5. OWNERSHIP AND MAINTENANCE
5.1 Relocated water and sewer utilities in Tukwila currently owned and operated by Renton will
remain City of Renton facilities and Renton will assume ownership and maintenance after
final contract acceptance by the City of Renton.
5.2 Through a permanent easement granted by Tukwila, stormwater detention facilities
required for the Phase II project located on the Tukwila parcel shall be owned and
maintained by Renton, including the underground pump station, the above ground
maintenance building that houses the emergency generator (if any), the pond, access roads,
and outfall piping. The easement shall include a description of Renton's obligation.
6. DURATION.
This Agreement shall remain in effect upon approval and execution of the Agreement by both parties.
7. TERMINATION.
Either party may terminate this Agreement by giving thirty (30) days written notice of termination to
the other party.
8. INDEMNIFICATION AND HOLD HARMLESS
Washington State law shall govern the respective liability between the parties to this Agreement for
any loss due to property damage or personal injury arising out of the activities conducted pursuant to
this Agreement.
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IN WITNESS WHEREOF, the parties have entered into this Agreement effective as of the date last
written below.
CITY OF RENTON CITY OF TUKWILA
Title: Title:
Date Date
APPROVED AS TO FORM: APPROVED AS TO FORM:
Renton City Attorney Tukwila City Attorney
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Transportation Committee Minutes February 22, 2010 Page 2
a Overview of the critical paths of work
Review of two utility conflicts, and attempt to resolve prior to start of project
Plans for public outreach (includes project website)
Staff has already met with Mall retailers and has another retail meeting scheduled for March 1. Committee
Member Seal commented that when in Olympia last week, Councilmembers provided project information to
state representatives. INFORMATION ONLY.
C. Tukwila Urban Center Access (Klickitat) Proiect Puget Sound Energy Relocation Agreement
Staff is seeking Council approval of a facility relocation agreement with Puget Sound Energy (PSE) in an
amount not to exceed $231,000 for the Tukwila Urban Center Access project.
Through work with the project's design consultant, HNTB, staff has identified two utility conflicts that
could significantly affect the project completion timeline. These conflicts, as identified below, will need to
be resolved prior to the beginning work on the construction wall adjacent to Strander Boulevard as well as
the roadway widening. Since these conflicts are located on utility easements, the relocation services are not
included in the City's franchise agreement with PSE.
1. Relocation of PSE switch cabinet that conflicts with wall construction
2. Relocation of a PSE vault that will cause uneven grading
The funding for this relocation will come from the project budget as outlined in the 2011 CEP.
UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 28 COW FOR DISCUSSION.
D. Strander Boulevard Extension Phase II: Interlocal Agreement with City of Renton, BNSF Agreement and
BNSF Assignment Agreement
Staff is seeking Council approval for three items related to the planning, design, land acquisition and
construction of Phase II of the SW 27 Boulevard Extension project between West Valley
Highway and Oakesdale Avenue South.
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The City of Renton is in the process of extending the above roadway for vehicular traffic between the two
cities. Phase II includes a Burlington Northern Santa Fe (BNSF) bridge over a Strander Boulevard
undercrossing. Timely processing of agreements below is critical to the obligation of federal project funds.
Interlocal Ae Between the Cities of Renton and Tukwila
The previous interlocal agreement between the cities has been terminated, as it dealt largely with the
relocation of existing railroad tracks. The new agreement will allow the City of Renton to construct
improvements, as related to the BNSF Bridge within the City of Tukwila's right -of -way. The new
agreement does not require funding from the City of Tukwila. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 28 COW FOR DISCUSSION.
Underpass Agreement Between the City of Tukwila and BNSF
This agreement negotiated between the City of Tukwila and BNSF outlines the scope of work and
obligations related to the construction and eventual use of the Strander Boulevard Underpass. It also
includes an easement agreement as the underpass is located within Tukwila city limits. UNANIMOUS
APPROVAL. FORWARD TO FEBRUARY 28 COW FOR DISCUSSION.
Assignment Agreement Between the Cities of Renton. Tukwila and the BNSF
The City of Tukwila has negotiated an agreement with BNSF for the construction and maintenance of the
Strander Boulevard Underpass (see above discussion). Tukwila desires to reassign this agreement to Renton,
and Renton agrees to accept the agreement's rights and responsibilities; additionally, BNSF is also in
agreement. Re- assignment of this agreement obligates Renton as the responsible party for all fees,
maintenance, construction and /or repairs associated with the bridge. As the project sponsor, the execution of
the assignment agreement is logical and represents best practices. UNANIMOUS APPROVAL.
FORWARD TO FEBRUARY 23 COW FOR DISCUSSION.
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