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HomeMy WebLinkAbout2000-11-27 Committee of the Whole MinutesTUKWILA CITY COUNCIL November 27, 2000 7:00 p.m. Council Chambers City Hall CITY COUNCIL OF WHOLE COMMITTEE MEETING MINUTES CALL TO ORDER: Council President Joe Duffie called the Committee of the Whole meeting to order and led the audience in the Pledge of Allegiance. ROLL CALL: Present were Council President Joe Duffie; and Councilmembers Joan Hernandez, Pam Carter, Jim Haggerton, Pamela Linder, David Fenton, and Richard Simpson. OFFICIALS: Steve Mullet, Mayor; John McFarland, City Administrator; Bruce Fletcher, Parks Recreation Director, Peter Lukevich, Municipal Court Judge; Alan Doerschel, Finance Director; Jim Morrow, Public Works Director; Frank Iriarte, Public Works Coordinator; Gail Labanara, Administrative Analyst; Steve Lancaster, Director of Community Development; Brian Shelton, City Engineer; Keith Haines, Police Chief; Tom Keefe, Fire Chief; Moira Bradshaw, Associate Planner; Jane Cantu, City Clerk; Evelyn Boykan, Human Services Coordinator; Maria Moorehouse, Municipal Court; Darlene Heskett, Court Administrator; Lucy Lauterbach, Council Analyst; David McPherson, Development Review Engineer; Shannon Fisher, Recreation Programmer; and Minnie Dhaliwal, Associate Planner. SPECIAL PRESENTATION: a. State of the Judiciary Tukwila Municipal Court Judge Peter Lukevich, thanked the Council for their time and updated them on activities and successes enjoyed by the Municipal Court. He complimented staff, Court Administrator Darlene Heskett, and staff representative Maria Moorehouse for their work and efforts. Judge Lukevich reported that although there has been a decrease in crime throughout the county, the business of the court did not reduce substantially. Total violations charged through October 31, 2000 were less than the previous year and represent a three -year decline. He attributed the decline to the healthy state of the economy throughout the region, hard work of the Police Department in enforcing laws and being vigilantly available. He also shared the judicial philosophy that the court will administer fair and efficient due process along with providing for a proper sentence. Although, violations were down, numbers of hearings did not decrease. Thus far in 2000, the court handled approximately 20,013 hearings. Part of this number is attributed to the Des Moines video calendar, which represents 1,124 hearings alone. Tukwila's hearings remain high at 18,889. Judge Lukevich attributed that to the efforts of the probation officer. Consequently, the court is beginning to see people accountable for their reviews and follow through with sentence requirements, etc. City of Tukwila Page 2 of 11 City Council of Whole Meeting Minutes November 27, 2000 Judge Lukevich reviewed the total revenue generated by the Court, which also continues to increase. The approximate total gross amount received by the Court to date is $734,000. Fines and fees decreased, which is consistent with the reduced number of violations charged. However, booking fees, probation monitoring, and collection interest has increased significantly. Additionally, the Court received funds from the City of Des Moines for the payment of the video conference hearings. The total amount retained by the City of Tukwila has increased over the last several years. The City will retain the net of $528,133. Since 1998, the City was retaining approximately 63% of the revenue. Currently, the City is retaining approximately 70% of the total revenue. He noted that the Court shares a portion of the traffic fines and criminal fines with the state, which represents a 68 %/32% share between the Court and the state, respectively. Judge Lukevich explained how the Court would accomplish the Recall Project goals. The project is another effort between the Court and the Neighborhood Resource Center (NCR). A set of procedures has been developed for telephone contact by working with the NRC volunteers and Officer Abbott to make calls to warrantees notifying them that they have an outstanding warrant. The warrantee is allowed a specified period of time to appear in court and pay an appropriate warrant fee to have the mater reset and brought back to the court to administer due process. There are some exceptions. These include cases involving domestic violence and drunk driving. These cases will not be subject to the process as they involve other issues that are of a more serious nature and tend to be more complicated, such as the issuance of no- contact orders, or other restrictions. Another highlight in 2000 includes the Probation Department. A probation officer was hired on July 11, 2000. The officer has approximately 183 active probation cases comprised of 147 defendants. There are 32 defendants in warrant status who have failed to appear and abide by their obligations imposed by the court. Currently, the officer monitors approximately 48 probationers, which includes monthly monitoring or other conditions imposed by the judge. In addition, the probation officer assists with the Domestic Violence Task Force and actively seeks community -based treatment options so dependents can be referred to appropriate places to gain skills and behavior changes to make a difference in their life. The officer is also working on the development of sound probation policies and procedures and will complete a formal training program through the Washington Criminal Justice Training Center in February 2001, which is required for probation officers. Judge Lukevich shared some of the goals for 2001 and noted one is to reduce the number of outstanding warrants. The court will be initiating an effort with the SRO through the Police Department to present classroom instruction about the Municipal Court at both Shoalwater and Foster High Schools, which will cover the basics of the judicial systems and the impact of misdemeanor and gross misdemeanor criminal history to reach out and interact with young people. The court will increase its operational efficiencies to include a filing and fee collection, improving and utilizing full technology that is available, and additional cost recoveries such as emphasis on the public defender and interpretative fee recoveries as well as the ongoing jail costs recovered from defendants. Also, staff will be evaluating court procedures and sentencing requirements for crimes related to domestic violence including such issues as the timeliness of City of Tukwila Page 3 of 11 City Council of Whole Meeting Minutes November 27, 2000 prosecution and how can the court bring about resolution of a case. One of the keys to success in domestic violence prosecution is the ability to prosecute the case quickly. The court does not wish to become an impediment to that goal and will assess the process to ensure the court is helpful to the process. Judge Lukevich said he would also be concentrating on sentencing alternatives and will research some better alternatives for defendants. Judge Lukevich reported staff would also integrate the probation office within all aspects of the court to ensure all operational aspects are coordinated. He reported he is hopeful that the court will work with south county judges to develop a uniform set of treatment guidelines with key service providers. He noted this program was successfully implemented in Thurston County. Another goal is to develop training programs for employees to ensure employee growth professionally and personally. Councilmember Carter thanked Judge Lukevich for the information and asked if he would be willing to add the reduction of outstanding warrants as a program goal within the budget. Judge Lukevich acknowledged his interest in having it added to the budget. Councilmember Carter inquired about the probation officer liability and referred to a recent news article concerning the issue and asked if he could provide any information that could be provided to the Legislature. Judge Lukevich referred to the Seattle case that created the controversy and noted it has not been litigated. Consequently, the anticipated fallout of the case has been tabled to some extent. Last year, there was a concerted effort by the Legislature to develop a set of standards that could be adopted by municipalities and governments throughout the state. He noted the issue failed, predominately because of trial lawyers. Judge Lukevich said the court is doing the right thing by maintaining responsibility and directorate over the probation officer's activities, which provides a cloak of judicial immunity over those behaviors. Other cities are not doing this and that is why there are cases. Generally, in those cases, probation officers are given carte blanche. Councilmember Haggerton noted the court revenues appear to be higher than the forecast and asked if there is a standard rate charged for the Des Moines arraignment service. Judge Lukevich reported Des Moines is charged $700 per month for the service. Councilmember Haggerton asked if the Court is in a position to offer services to other cities. He noted the question is often raised during his attendance at AWC and Suburban Cities Association meetings. Judge Lukevich reported that due to the current physical arrangement and existing operations, he would advise against expanding the service. Councilmember Fenton inquired about the status of the School Court Program. Judge Lukevich reported the program was initiated in early 2000 with the convening of one court date. However, the student judge was involved in an automobile accident. Since then, the court hasn't been convened. Council President Duffle acknowledged Judge Lukevich's outstanding job and thanked him and his staff for their good work. City of Tukwila Page 4 of 11 City Council of Whole Meeting Minutes November 27, 2000 b. Introduction of new employees: David McPherson, Development Review Engineer, Public Works Shannon Fisher, Recreation Programmer, Tukwila Community Center Minnie Dhaliwal, Associate Planner, Community Development Public Works Director Jim Morrow introduced David McPherson, as an Associate Engineer within the Development Review Department. Mr. McPherson previously worked for the City of Auburn for the last ten years. Mr. McPherson graduated from the Oregon Institute of Technology with degrees in Civil Engineering and Business Administration. Parks and Recreation Director Bruce Fletcher introduced Shannon Fisher, as the City's Recreation Programmer. Ms. Fisher previously worked for the City of Sea Tac in a similar position. Ms. Fisher obtained a degree from Washington State University and her past experience includes work as a youth and teen coordinator on the Norwegian Cruise ships and a youth and teen leader at the City of Kent in the Parks and Recreation Department. Ms. Fisher has also been employed by Disneyland. Ms. Fisher reported she is currently working on before and after school programs and the winter break camp program. Community Development Director Steve Lancaster introduced Minnie Dhaliwal, as an Associate Planner in Community Development. Ms. Dhaliwal has a bachelor's degree in Architecture and a master's degree in Urban Designing. She previously worked for the City of Federal Way. Public Works Director Jim Morrow reported on the transfer and promotion of Gail Labanara in the new position of Administrative Analyst. Ms. Labanara previously worked within the Finance Department. CITIZENS' COMMENTS /CORRESPONDENCE: Dwayne Traynor, 14910 88 Avenue South, Tukwila, complimented the City on the efforts of Public Works employee Scott Moore. Robert Barnett. 13633 42" Avenue South, Tukwila, reported he works at the Regional Justice Center. He referred to a project occurring in Pacific Heights. He commented that on 42 Avenue, the traffic has become extremely heavy and he and other neighbors are encountering difficulty in accessing and leaving their driveways. He asked the Council to review the issue. PUBLIC HEARING: a. Commuter rail unclassified use permit and design review Planner Moira Bradshaw briefed the Council on the request by Sound Transit for approval of a Sounder Temporary Tukwila Station. Within the Tukwila Urban Center zone, mass transit City of Tukwila Page 5 of 11 City Council of Whole Meeting Minutes November 27, 2000 facilities are unclassified uses and developments over 2,500 square feet require design review. Current regulations require the Council to adopt findings and conclusions to either deny, approve, or approve conditions of the request. Planner Bradshaw submitted the staff report as part of the record. Planner Bradshaw described the location and specifics about the project. The station platform will be located at the end of Longacres Way off West Valley Highway. She reviewed the general layout of the proposed platform and accessory uses. The platforms are 10 feet deep and 600 feet long and are located on each side of the Burlington Northern Santa Fe railroad tracks (northbound southbound). The platforms include two shelters, constructed with a fiberglass top and clear acrylic sides and back. Assess to the platforms will be from a ramp on each side along with a set of stairs two for the northbound and one for the southbound. Planner Bradshaw reported staff is recommending approval of the temporary Sounder Station with the conditions outlined in the staff report. She referred to other improvements required for the project (Exhibit H), which will include improvements to Longacres Way. There will be access from the City of Renton from 16 Avenue South during the 2 -hour morning and afternoon commute period. Sound Transit is proposing a gate or barrier to prevent other access during the day as a through street except during the four -hour am/pm commute period. Longacres Way is a public right -of -way up to the Puget Sound Energy right -of -way (near the Interurban Trail). There are issues that Sound Transit will need to accommodate for. Planner Bradshaw reported the request is for temporary approval for an unclassified use permit. Sound Transit has committed to building a permanent facility by February 2004. Councilmember Fenton expressed concern regarding lighting for the parking lot. Planner Bradshaw reported that lighting for parking lot would include three poles with double luminaries throughout the length of the parking lot. Additionally, there will be light poles on top of the platforms, lighting underneath the pedestrian underpass, and lighting on Longacres Way between the UP and the BNSF. Councilmember Carter said Sound Transit has reported publicly that the station would be ready by fall 2001. Planner Bradshaw reported Sound Transit initially applied and had a schedule for a full permanent build -out. The City received an application in 1999 that also included short platting of the property that was acquired from another property owner. There was interest by some private developers about the property secured by Sound Transit concerning access and utilities. A City of Seattle water pipeline separates and runs across the property. A piece of property owned by the City of Seattle actually separates the property. There was an interest in doing a development and Sound Transit believed it was an opportunity for cost sharing of access to the station. However, this has not been negotiated nor has any proposals been submitted. Subsequently, Sound Transit's trains have begun service and Sound Transit felt it had a commitment to provide a station at Tukwila and is about to bring two stations on line in February 2000 (Kent and Auburn). Bringing the Tukwila station on line in the fall of 2000 would result in schedule changes. Comments from existing riders indicated this would be a problem with having City of Tukwila Page 6 of 11 City Council of Whole Meeting Minutes November 27, 2000 to constantly change their respective commuter schedule to keep pace with Sound Transit schedule changes. In October, Sound Transit approached the City for a temporary station. Subsequently, the City received a revised application for the Temporary Sounder Station. Councilmember Haggerton referred to the reference of a future extension of Strander Boulevard and noted the extension is estimated to cost $25 million. The notation includes a reference that the City of Renton also hopes the extension cost will also be partially funded by the City of Tukwila and Sound Transit. He asked if the City should be concerned. Planner Bradshaw reported the City of Renton is in the preliminary stages of evaluating an extension of Strander Boulevard. Renton is considering three different alternatives for extending Strander Boulevard from the City of Tukwila to West Valley Highway. This is a preliminary estimate in connection with the proposal by Sound Transit. City Administrator McFarland reported the requirement to assist with the construction of Strander Boulevard stems from the boundary realignment interlocal agreement signed in 1984 that committed Renton to participate in improvements on 180 and 43r and committed Tukwila to participate in the Strander Boulevard and 27` improvements. The Public Works Department has been meeting periodically with Renton staff to discuss the City's level of participation on 27"' and Strander and Renton's participation in the 43r and 180` improvements. Jeff Wolfe, Sound Transit, Proiect Manauer for the Sounder Station, answered questions from the Council. Councilmember Hernandez questioned the security arrangements for the proposed station. Mr. Wolfe reported that a security officer would be located at the station from 6:00 a.m. to 9:00 p.m. This is approximately 16 hours of extra security. Patrons leaving their cars in the park and ride lot will have security overseeing the parking lot. He noted the arrangement has been successful at other stations. Councilmember Carter expressed concerns about the information the public is receiving that a permanent station will be ready next year and the temporary one will be ready in February 2000. She asked for clarification on the accuracy of the information. Mr. Wolfe explained that until the approval for the temporary station was received, Sound Transit did not want to publicly announce the temporary and permanent station. The permanent station was planned to be on line next year, but there has been work with the City to advance the TOD at the site and the City Center. Councilmember Carter reiterated the importance of Sound Transit conveying accurate information on the temporary station to the public as most of the community is under the impression that the permanent station would be built shortly. Mr. Wolfe acknowledged the request to ensure accurate information is conveyed to the public about the temporary and permanent station. Council President Duffle closed the public hearing. City of Tukwila Page7of 11 City Council of Whole Meeting Minutes November 27, 2000 Councilmember Carter suggested conditioning the permit for a three -year period to ensure a permanent station is built expeditiously. Planner Bradshaw reported the permit could be approved as a temporary unclassified use permit. Councilmember Carter asked the Council to consider a temporary unclassified use permit. Councilmembers concurred. Councilmember Linder inquired about the turnaround time for removal and clean up of graffiti. Planner Bradshaw reported she believes Sound Transit has a policy similar to the City's to cleanup and remove graffiti. Planner Bradshaw indicated the Council could include a provision pertaining to cleanup of graffiti and similar events as a condition of the permit. Planner Bradshaw answered a question from Councilmember Hernandez regarding inclusion of security in the memorandum of agreement. Planner Bradshaw noted the security issue was included in the request for a conditional use permit. Councilmember Simpson asked if restrooms would be included at the station. Planner Bradshaw explained that restrooms would not be located at the station. However, restrooms would be available on the train. Councilmembers agreed to defer the request until the special meeting. b. Proposed 2001 budget and Capital Improvement Program (CIP) 1. An ordinance adopting the 2001 proposed budget 2. A resolution approving the 2001 -2006 Financial Planning Model CIP Mayor Mullet reported the review would be oriented from a taxpayer perspective rather than from a City Council perspective for the benefit of the public. Administrator McFarland displayed slides representing a typical property tax assessment, where general fund revenues are expended, and how the capital and general fund is divided. He referred to the fee matrix, which includes information from the Washington Association of Cities Users Guide to capture some of the more common fees within jurisdictions to show how Tukwila compares. Director Doerschel referred to documents available for the public. They included the Mayor's Budget Message, attachments, and a summary of the financial planning model. Director Doerschel reviewed a typical tax assessment for a $150,000 home in Tukwila. The City of Tukwila receives approximately 20% of the total property tax assessment. The largest tax is allocated to the school district, which is voted taxes. The allocation of the state tax is also for schools. Schools comprise approximately 50% of a homeowner's property tax bill. He noted that most of the property tax is paid from the commercial, industrial, and business community (88 with approximately 10 -12% from homeowners. City of Tukwila Page 8 of 11 City Council of Whole Meeting Minutes November 27, 2000 Tukwila is unusual in the state, because sales tax revenue is double than the property tax. In most cities, property tax is the majority of a city's revenue base. Fifty percent of all revenue Tukwila allocates to general government is from sales tax revenue. Director Doerschel outlined how the City expends tax revenue. There is a 50/50 split between capital expenses and operations and maintenance. Approximately 51.3% is for capital projects. Approximately 80% of funding for capital projects is from grants, mitigation, and other sources. Many large street projects were funded up to 85% by grants. Grant funding plays a major role in funding street and bridge projects. General Fund expenditures represent approximately 49% of City revenue. These include expenditures for the Police Department and the jail /judicial system. Tukwila also has a large fire department that includes four stations for a city of 14,000 people. However, Tukwila has more buildings to protect. Councilmember Haggerton pointed out that although sales tax has represented 50% of the City's revenue base over the last several years, it might begin to decline with many more high -tech businesses locating in the City, which might generate more in assessed valuation than in sales tax. Director Doerschel indicated there are some issues with property tax levies, I -722, and other constraints that might limit the growth of property tax. Councilmember Carter referred to the comparison graph and noted that Tukwila does not charge Business Occupation tax, utility tax, or impact fees for schools or parks. Mayor Mullet reported that a citizen contacted him about a tax on his telephone bill, which reflected that the charge was a "Tukwila Utility Tax." Mayor Mullet advised citizens that if they are using Sprint to check their bills to ensure they are not charged the tax. Staff is reviewing the issue with Sprint to determine why they are charging a utility tax to Tukwila residents when the City does not assess a utility tax. Council President Duffie opened the public hearing. Dwayne Traynor. 19910 58`", Tukwila, said he is pleased that the proposed budget meets Referendum 47 requirements. He expressed concerns with a later agenda item concerning I -722 and the possibility the City might use a loophole to avoid meeting the requirements of I -722. He said he hopes the City takes the initiative and conforms to I -722. Director Doerschel explained that the county assessor is not conforming to I -722 due to the likelihood that the courts will find 1 -722 unconstitutional. Tukwila is taking a similar position Council President Duffie closed the public hearing. The Council referred the ordinance adopting the 2001 proposed budget and the resolution approving the 2001 -2006 Financial Planning Model CIP to the next regular City Council meeting. City of Tukwila Page 9 of 11 City Council of Whole Meeting Minutes November 27, 2000 SPECIAL ISSUES: ae Touch America Franchise Agreement Councilmember Haggerton reported the Utility Committee reviewed the proposed Touch America and NetStream Franchise Agreements. The two companies approached the City for laying fiber optic cable throughout the City to enhance the fiber optic cable network. The Utilities Committee had originally planned to forward both agreements to a COW meeting and then forward them to the Special Meeting for approval. However, both ordinances required a review by the City Attorney. If the Council approves them, the agreements will move to a regular Council meeting for adoption. Public Works Coordinator Frank Iriarte reported there has been an increased interest expressed by telecommunications companies wanting to build facilities and provide services to Tukwila and the Puget Sound area. In addition to the franchise agreements, four other companies have expressed an interest in establishing operations in Tukwila. Touch America is a subsidiary of The Montana Power Company, which is a telecommunications company. Touch America has requested a franchise agreement to build a system in Tukwila that will allow them to provide a wide array of telecommunications services ranging from calling card services to dedicated inbound and outbound 800 service to customers in the Puget Sound area. Touch America will provide its services through its network. In 2001, the company is expected to build 26,000 miles of fiber optic systems in the country. The planned project in Tukwila is part of the Spokane to Seattle build and consists of approximately 1.3 miles, which will be built in two stages. The first stage will be the construction phase to include the installation of six two -inch conduits. The second phase will involve accessing vaults and pulling the actual fiber optic cable through the conduits. Directional boring will be the primary construction method. The route will be along South 154"' near the vicinity of 61s Avenue South and will continue west to Sea Tac terminating at a Burien POP site. Staff has negotiated the installation of two 2 -inch conduits for City use at no cost. Councilmember Hernandez expressed concerns with the noise level from the construction and inquired how noise level would be handled, especially in areas located near residential developments. Coordinator Iriarte reported Touch America would be required to comply with the City's noise ordinance. Councilmember Hernandez asked if surrounding property owners would be notified about the construction project. Coordinator Iriarte responded that notices would be posted along the route. Councilmember Hernandez suggested notifying property owners by mail. Council discussion ensued on the noise level related to directional boring. Coordinator Iriati reported staff would be scheduling a Council tour to visit these types of operations at the first of next year. City of Tukwila Page 10 of 11 City Council of Whole Meeting Minutes November 27, 2000 Councilmember Hernandez asked why the provision prohibiting construction activities in the evening was only prohibited in areas near hotels. Coordinator Iriati indicated he did not foresee any noise problems based on the proposal and the area of operations. Councilmember Carter confirmed that staff has been working on the noise ordinance to improve clarity and clarify definitions. She noted the proposed agreement is a template that has been developed for both the City and for companies seeking a franchise. Coordinator Iriarte reviewed the proposed NetStream agreement. NetStream is a privately held telecommunications company that provides technologically advanced, high bandwidth, fiber optic communications infrastructure. NetStream intends to offer integrated telecommunications services including local, long distance, and high speed interne access to customers within the City and the surrounding Puget Sound area. NetStream is targeting customers with high volume voice /data communication needs. NetStream established operations in the Intergate West Technical Park and is located in Intergate West Building "C." After completion of the project, NetStream will access and tie into a backbone system called the Lake Washington loop. The project will also include a local ring that will connect from the Intergate West complex to the Intergate East project. The operation will include two directional boring operations that will involve a north and south directional bore. There will be minimum impact to the right -of -way. Councilmember Fenton asked if any of the companies have expressed interest in expanding to local business and residential for DSL and other high -speed telecommunication services. Coordinator Iriarte referred to Metro Media and reported the company's business strategy is to compete with local telephone companies, such as Quest to provide an array of high -speed data and voice services. The Council approved referring the proposed agreements to the next regular Council meeting. b. An ordinance levying general property taxes for the fiscal year commencing January 1, 2001 Director Doerschel reported the proposed ordinance was one three ordinances concerning property tax. The County Assessor's Office requires the City to pass the proposed ordinance, which conveys to the County Assessor's Office the total sum of property taxes to be collected and the rate. As mentioned earlier, the ordinance specifies the maximum amount of property tax collection allowed by Referendum 47. The ordinance establishes approximately $9.2 million in property tax revenue. He noted that on December 11, the remaining two ordinances would address substantial need and the rate of the Implicit Price Deflator (IPD). The Council will have the option of changing the $9.2 million at the December 11 meeting. Director Doerschel said he is concerned with the timing associated with the temporary judgement concerning I -722. It is conceivable that the Council might have to roll the amount forward until the end of December. The County Assessor's Office is keeping the City informed of any new information. City of Tukwila Page 11 of 11 City Council of Whole Meeting Minutes November 27, 2000 Director Doerschel explained why reducing property tax collections would not be an option for the City due to restrictions on the limit of incremental property tax increases the City can impose to catch up due to Referendum 47. The Council moved the request to next Council meeting for adoption. c. An ordinance amending medical, dental and vision benefits for Councilmembers Councilmember Hernandez reported the Finance Safety Committee recommended approval of the ordinance that would allow Councilmembers the same health plan that City employees have access to. Councilmember Hernandez recommending change the first WHEREAS to read, "WHEREAS, the time and effort of satisfactorily fulfilling the job of Council member have increased in recent years while, fringe benefits, for members has not increased proportionately;" Dwayne Traynor, 14910 58 Avenue South, Tukwila, asked if medical benefits were part of the salary. Councilmembers indicated the benefits were separate from the salary. He noted that the Council does not pay taxes on the benefit. Councilmember Haggerton complimented Council Analyst Lucy Lauterbach for the summary concerning the Council Benefit Package. The Council adjourned to a Special Meeting ADJOURNMENT: (10:35 p.m.) Council President Duffle adjourned the meeting. C te_ e Duf ie, C uncil Pre Robert H. Baker, CMC, Deputy City Clerk For Valerie Gow, Recording Secretary Date Minutes Signed: 4- .rj /01