HomeMy WebLinkAbout11-039 - WA State Department of General Administration - Energy / Utility Conservation Project Management Services11- 039(e)
Council Approval N/A
f� SaI i.
STATE OF WASHINGTON
DEPARTMENT OF ENTERPRiSE SERVJCES
1500 ,Jefferson, Olympia, WA 98504
October 12, 2011
TO: randon J. Miles, City of Tukwila
FROM: &ie Miller, Contracts Specialist, (360) 407 -9363
RE: Contract No. 2011 -188 G (1 -1)
Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
COP No. 1 Change Order No. 1
The Department of Enterprise Services, E &AS, requires funding approval for the above
referenced contract document. The amount required is as follows:
Contingency Amount Requested (with Tax) $21,223.32
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to
the Division of Facilities, Engineering Architectural Services that the above identified
funds are appropriated, allotted, and that the using/client agency bears the liability for
any issues related to
41 too the funding for this project.
By 4- k WIN i 1
T' 1
Title Date
Pleas sign and return this form to E &AS. If you have any questions, please call me.
2011 188Gcofundcm I 4::�rc) ff
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STATE OF WASHINGTON
DEPT. OF ENTERPRISE SERVICES
Facilities Division, Engineering Architectural Services City of Tukwila CONTRACTNO. 2011 -188 G (1 -1)
CO 1
CONTRACT CHANGE ORDER Lighting Upgrade COP No 1
PROJECT Tlr_E
TO: Ameresco Quantum, Inc. CONTRACTOR PROPOSAL REQUEST DATE
You are directed to prepare a cost proposal for the work described below and/or detailed on the attachments referred to:
See attached COP No. 1.
Assignment To Successor Washington State Government Entity Due To Transfer Of Authority. In the event that the authority of GA is
withdrawn by operation of law or otherwise. and that authority is transferred and vested in a successor Washington State government
W entity, with written notice to the ESCO from an authorized agency of the State of Washington, this Contract may be assigned to such
p successor Washington State government entity. The assignment of this Contract under the aforementioned conditions shall not relieve
the parties of their duties and/or obligations hereunder.
J
a
O REASON FOR CHANGE
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CL
DATE PROPOSAL REQUIRED CHANGE ORIGINATED BY
PROPOSAL REQUESTED BY
WE PROPOSE TO PERFORM ALL CHANGES DESCRIBED IN THE PROPOSAL REQUEST FOR:
TO: (A/E)
TO: PM (E &AS)
CONTRACT PRICE CHANGE: ONO CHANGE ®INCREASE
DECREASE
o OF Twenty -Four Thousand Six Hundred Sixty -Five and No /100 Dollars $24,665.00
11
0. (Washington State Sales Tax Not Included)
TO: STATE OF WASHINGTON
O In accordance with the General Conditions, Cost Estimate Detail Sheet(S) are attached hereto
U
CONTRACT COMPLETION DATE:
�NO
CHANGE ®INCREASE
DECREASE OF 120 CALENDAR DRYS
0 The foregoing amount covers everything required in connection with the change.
All other provisions of the contract remain in full force and effect.
We understand that work shall not begin prior to authorization.
a
Ameresco Quantum, Inc. CONTRACTOR BY
DATE
TO: STATE OF WASHINGTON
We have carefully examined this proposal and find the cost to be reasonable. Therefore, we recommend acceptance.
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2 AIE DATE
E&AS COST VERIFICATION DATE
2
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A'Et7CY 5.ntt
CONTRACT SUMMARY (BY E &AS)
ORIGINAL CONTRACT SUM
$107,342.00 PREVIOUS TOTAL
$107,342
PREVIOUS ADDITIONS
$0.00 CHANGE AMOUNT
$24,665.00
PREVIOUS DEDUCTIONS
$0.00 NEW TOTAL
$132 ,007.00
OZ
'i RACT COMPLETION DATE 11/25/2011 240 DAY'S
PERCENT CHANGE FROM ORIGINAL CONTRACT AMOUNT
22.98%
N NEW CONT
7 The final amount of this change order differs from the cost proposal. Invoices incorporating this change order constitutes acceptance by the
O
F contractor as total reimbursement due in connection with this change order.
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The State of Washington hereby accepts the foregoing proposal and authorizes the performance of the changes specified. This constitutes a
change order to the contract on €y when authorizing signature is attixeo.
AUTHORIZING SIGNATURE DATE
Todd Flynn, P.E., Energ Engineer em
FORM GEN•F.AAg9 (Revised 1?J971 Y 9
PROJECT COMPLETION AND COMPENSATION
Energy Services Compensation
Fee
Energy Audit and Energy Services Proposal Lump Sum
Design 6.0%
Construction Management 5.0%
Overhead and Profit M 15.0%
Energy Services Sub -total
Maximum Energy Services Fee Amount (New Previous)
Energy Services Authorization Total $35,009.00
Compensation
New I Previous
0.001 0.00
Ik,740.00 1 6,339.00
J.,450.00 5,283.00
,4,349.00 15,848.00
$'v 7,539.00 27,470.00
$35,009.00
Value of this Amendment $7,539.00 (Plus Washington State Sales Tax)
Scone of Work
This Amendment to the Authorization is related to professional services provided for Change
Order No. 1 on Contract 2011188 G (1-1). Professional services include design, construction
management, and overhead and profit for the work performed under Change Order No. 1.
Assignment To Successor Washington State Government Entity Due To Transfer Of
Authority. In the event that the authority of DES is withdrawn by operation of law or otherwise,
and that authority is transferred and vested in a successor Washington State government entity, with
written notice to the ESCO from an authorized agency of the State of Washington, this Agreement
may be assigned to such successor Washington State government entity. The assignment of this
Agreement under the aforementioned conditions shall not relieve the parties of their duties and/or
obligations hereunder.
Schedule For Completion
Final completion, including I" year M &V, by November 25, 2012.
2011188Aam lem
Authorization No. 2011 -188 A (1)
Page 2 of 2
.j
STATE OF WASHINGTON
DEPT. OF GENERAL ADMINISTRATION
DIVISION OF ENGINEERING ARCHITECTURAL SERVICES CWIVAOrea 11
Ci of Tukwila V.O.
CONTRACTCHANGEORDER lriDht� s Upg rade COP ft 1
T0: Ameresoo Quantum CONTRACTOR PROPOSAL REQUEST DATE 9128/1
You are directed to prepare a coat proposal for work described below and w dstalled on the alteohment mferred to
Actual casts for existing measures came in less than budgeted for the contract. The savings are being applied to
the following new scope of work:
Light fixture replacement and retrofit per the attached ilghting spreadsheet,
Labor and Material Cast $28,893.00
Bond Insurance 388.00
Base Contract Savings -$4,716.00
Total cost $24,686.00
All work to be complete by 12/1!i 1
REASON FORCHANGR Owner Reauest
CNANQE oitia Aw aY Brandon Miles PROPOSAL REQUES eY TF
DATE PROPOSAL REQUIRED 9/28/11
To Ameresco Oauntum (Ate) Todd Flynn Ppl (E &A)
WO propose to perform ati changes desoribed In Propoestaleusatftr
CONTRACT PRICE CHANGE: NO CHANGE INCREASE DECREASE
OF Twenty four thousand. six hundred. sixty five and no/1 00 24,666.00
(Waehtnptan Stets SslaaTex Notlnotuded)
:n accordance with the general Conditlons attached hereto is at Ea mete Detail 9heet(s) Nos
1#
CONTRACT COMPLETION DATE: NO CHANGE INCREASE DECREASE OF 120 CALENDAR DAYS
The foregoing amount cover* everything required In connection withAe. change. All other pr the in full fords and effect we
understand thatwork shall not begin prior to authorlsollon.
Ameresco Quantu CONTRACTOR BY 19d ft DATE_
TO. 8TAT8 OF WA8HIN
a
s N this proposal and "n the co to be remAsbter Therefore, end acoeptanoa.
OA]
CONTRACT SUMMARY (8yE&A8)
Orlow Contract sum
Prevlouq Addltiaoa 8
Prevfoue Deductions
PREVIOUS TOTAL
CHANGE AMOUNT
NEW TOTAL s
NEW CONTRACT COMPLETION DATE PERCENT CHANGE FROM ORIGINAL CONTRACT AMOUNT
The final amount of this change order dtftars from the cost proposal. Invoices Incorporating this change order constitutes acceptance by
the contractor ae total rsimburamerd due In connectlon with tMs change order.
The State of Washington hereby accepts the foregoing proposal and suthcrbces the performance of the changes specified. This constitutes a
change order to the contract only when authorizing signature is affixed.
AUTHORFZINa SiGiNATURE DATE
vurgete"" fnwrada"
STATE OF WASHINGTON
DE'P TMENT OF ENTERPRISE SERVICES
9500 Jeff4rs0rt, Olyarpia, WA 98504
October 12, 2011
TO: Brandon J. Miles, City of Tukwila
FROM: l wddie Miller, Contracts Specialist, (360) 407 -9363
RE: Authorization No. 2011 -188 A (1)
Amendment No. i
Project No. 2011 -188 G (1 1)
Project Title Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
11-039(d)
Council Approval NIA
The Department of Enterprise Services, E &AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Design Implementation of Energy Conservation Measures 7,539.00
Sales Tax (9.5 (includes tax on audit proposal 716.21
TOTAL 8,255.21
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to
the Facilities Division, Engineering Architectural Services that the above identified
funds are appropriated, allotted, and that the using/client agency bears the liability for
any issues related o the funding for this project.
to 14 f 1
Name Title 0 Date
ease sign and return this form to E &AS. If you have any questions, please call me.
11-039(c)
Council Approval N/A
U
n
lAtl9 �Dy
State of Washington
Department of General Administration
Facilities Division
Engineering Architectural Services
210 11 Avenue, SW PO Box 41012 a Olympia, WA 98504 -1012
(360) 902.7272 o FAX (360) 753.2848
March 10, 2011
TO: r don J. Miles, City of Tukwila
FROM:: ddie Miller, Contracts Specialist, (360) 902 -7219
RE; Authorization No. 2011 -188 A (1)
Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
The Department of General Administration, E &AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Design and Implementation of Energy Conservation Measures 27,470.00
WSST Tax (9.5 2.609.65
Total 30,079.65
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering Architectural Services that the above identified funds
are appropriated, allotted, and that the using /client agency bears the liability for any issues
related to the funding for this project.
By 70/ �l a t, t.eci, c,, 1 7,
Gtr- gY tnm Jitle Date
Please sign and return this form to E &AS. If you have any questions, please call me.
-19
3°9e1
11- 039(b)
Council Approval N/A
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State of Washington
Department of General administration
Facilities Division
Engineering Architectural Services
210 11 Avenue, SW PO Box 41012 Olympia, WA 98504 -1012
March 10, 2011 (360) 902.7272 e FAX (360) 753.2848
TO: Brandon J. Miles, City of Tulcwila
FROM: ddie Miller, Contracts Specialist, (360) 902 -7219
RE: Contract No. 2011 -188 G (1 -1)
Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
The Department of General Administration, E&AS, requires funding approval for the above
referenced contract document. The amount required is as follows:
ESCO Contract Amount 107,342.00
Sales Tax (9.5 10,197.49
Contingency Amount (with Tax) 5.784.86
Total 123,324.35
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering Architectural Services that the above identified funds
are appropriated, allotted, and that the using/client agency bears the liability for any issues
related to the funding for this project. 1
B y r Aak c,G V7, A0 11
Cr I Tiifle Date
Please signs and return this form to E &AS. If you have any questions, please call me.
s �C/ lo ej 611(,1
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11 -039 (a)
Council Approval NIA
INTERAGENCY Amendment Department of General Administration
Date: March 10. 2011
Agreement No: 2011- ERG -560�i
Project No.: 2011 -188 APR
Amendment No: 1 4 Z���
COMMUNITY
DEVELOP i#
Interagency Agreement Between the
Department of General Administration
And
City of Tukwila
The parties to this Agreement, the Department of General Administration, Facilities Division,
Engineering Architectural Services, hereinafter referred to as "GA and City of Tukwila,
hereinafter referred to as the "CITY hereby amend the Agreement as follows:
1. Statement of Work
GA shall furnish the necessary personnel and services and otherwise do all things
necessary for or incidental -to the performance of the work, set forth in Attachment "A"
and Attachment "C attached hereto and incorporated herein by reference. Unless
otherwise specified, GA shall be responsible for performing all fiscal and program
responsibilities as set forth in Attachment "A" and Attachment "C
Energy/Utility Conservation projects shall be authorized by Amendment to this
Agreement.
1.1 Lighting upgrades outlined in the Ameresco Quantum, Inc. Energy Services
Proposal dated February 9, 2011.
4. Consideration
Compensation wider this Agreement shall be by Amendment to this Agreement for each
authorized project. Each Amendment will include a payment schedule for the specific
project.
For Project Management Services provided by GA under Attachment "A" of this
Agreement, the CITY will pay GA a Project Management Fee for services based on the
total project value per Project Management Fees Schedule set forth in Attachment `B
If the CITY decides not to proceed with an Energy /Utility Conservation project that
meets the CITY's cost effective criteria, then the CITY will be charged a Termination
Fee per Attachment "B The Termination Fee will be based on the estimated Total
Project Value outlined in the Energy Audit and Energy Services proposal prepared by the
Energy Services Company (ESCO).
Interagency Agreement No. 2011 ERG -560 Page I of 2
If monitoring and verification services are requested by the CITY and provided by GA
under Attachment "C" of this Agreement, the CITY will pay GA $2,000.00 annually for
each year of monitoring and verification services requested.
Compensation for services provided by the Energy Services Company (ESCO) shall be
paid directly to the ES CO by the CITY, after GA has reviewed, approved and sent the
invoices to the CITY for payment.
4.1 Energy Project Management Fee for the lighting upgrade is $10,500.00.
Anticipated billing date for this Amendment is August 1, 2011.
The new total Agreement value is $10,500.00.
All seV ions above have been fully amended and are shown in their entirety.
All other terms and conditions of this Agreement remain in full force and effect. The
requirements of RCW 39.34.030 are satisfied by the underlying Agreement and are incorporated
by reference herein.
Each party signatory hereto, having first had the opportunity to read this Amendment and discuss
the same with independent legal counsel, in execution of this document hereby mutually agree to
all terms and conditions contained herein, and as incorporated by reference in the original
Agreement.
City of Tukwila Department of General Administration
Facilities Division
En Bering Architectural Services
og igfie]FP.E
cor m Enerav Program Mana -er 3-X*
Tim Date Title Date
201 I S601AAam1 em
REVIEWED BY GA CFO 3/9/11
Interagency Agreement No. 201 1 -ERG -560 Page 2 of 2
VAT,
0 4.
0
State of Washington
Department of General Administration
Facilities Division
Engineering Architectural Services
210 11 Avenue, SW PO Box 41012 Olympia, WA 98504 -1012
March 10, 2011 (360) 902.7272 FAX (360) 753.2848
TO: Brandon J. Miles, City of Tukwila
FROM: 4die Miller, Contracts Specialist, (360) 902 -7219
RE: Contract No. 2011 -188 G (1 -1)
Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
The Department of General Administration, E&AS, requires funding approval for the above
referenced contract document. The amount required is as follows:
ESCO Contract Amount 107,342.00
Sales Tax (9.5 10,197.49
Contingency Amount (with Tax) 5.784.86
Total 123,32435
In accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering Architectural Services that the above identified funds
are appropriated, allotted, and that the using/client agency bears the liability for any issues
related to the funding for this project.
B y
Tic s ih� 7, 1►
Tide Date
v
Please sign and return this form to E &AS. If you have any questions, please call me.
IS-1 L-3
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O
Y
State of Washington
Department of General Administration
Facilities Division
Engineering Architectural Services
210 11 Avenue, SW PO Box 41012 a Olympia, WA 98504 -1012
(360) 902.7272 o FAX (360) 753.2848
March 10, 2011
TO: r don J. Miles, City of Tukwila
FROM: ddie Miller, Contracts Specialist, (360) 902 -7219
RE; Authorization No. 2011 -188 A (1)
Lighting Upgrade
Ameresco Quantum, Inc.
SUBJECT: Funding Approval
The Department of General Administration, E &AS, requires funding approval for the above
referenced contract document(s). The amount required is as follows:
Design and Implementation of Energy Conservation Measures 27,470.00
WSST Tax (9.5 2.609.65
Total 30,079.65
Jn accordance with the provisions of RCW 43.88, the signature affixed below certifies to the
Facilities Division, Engineering Architectural Services that the above identified funds
are appropriated, allotted, and that the using /client agency bears the liability for any issues
related to the funding for this project.
By s r1 t a,.l' n y `�YLe�ti c,�- 1 7 2o I
G4, Na j (title Date
Please sign and return this form to E &AS. If you have any questions, please call me.
11 -039
Council Approval 2/22/11
Interagency Agreement Department of General Administration
Date: January 12. 2011 Interagency Agreement No: 2011- ERG -560
Interagency Agreement Between the
Department of General Administration
and
City of Tukwila
This Agreement, pursuant to Chapter 39.34 RCW, is made and entered into by and between the Department of
General Administration, Facilities Division, Engineering Architectural Services, hereinafter refereed to as
"GA and City of Tukwila, hereinafter referred to as the "CITY".
The purpose of this Agreement is to establish a vehicle for GA to provide future Energy/Utility Conservation
Project Management and Monitoring Services to the CITY and to authorize the development of the energy
services proposal.
Now therefore, in consideration of the terms and conditions contained herein, or attached and incorporated by
reference and made a part hereof, the above -named parties mutually agree as follows:
1. Statement of Work
GA shall furnish the necessary personnel and services and otherwise do all things necessary for or incidental
to the performance of the work set forth in Attachment "A" and Attachment "C attached hereto and
incorporated herein by reference. Unless otherwise specified, GA shall be responsible for performing all
fiscal and program responsibilities as set forth in Attachment "A" and Attachment "C
Energy/Utility Conservation projects shall be authorized by Amendment to this Agreement.
2. Terms and Conditions
All rights and obligations of the parties to this Agreement shall be subject to and governed by the terms and
conditions contained in the text of this Agreement.
The CITY shall provide the Energy Services Company (ESCO) with any additional contract language
necessary to comply with federal requirements under the American Recovery Reinvestment At of
2009 (ARRA) and the Energy Efficiency and Conservation Block Grant (EECBG). The ESCO and
their subcontractors are required to comply with all applicable federal regulations and reporting
procedures.
3. Period of Performance
Subject to its other provisions, the period of performance of this master Agreement shall commence when
this Agreement is properly signed, and be completed on December 31, 2013 unless altered or amended as
provided herein.
4. Consideration
Compensation under this Agreement shall be by Amendment to this Agreement for each authorized project.
Each Amendment will include a payment schedule for the specific project.
c of a ar c�vttia Q/1>
Interagency Agreement No. 2011 -ERG -560 Page 1 of 4
For Project Management Services provided by GA under Attachment "A" of this Agreement, the CITY will
pay GA a Project Management Fee for services based on the total project value per Project Management
Fees Schedule set forth in Attachment `B
lithe CITY decides not to proceed with an Energy /Utility Conservation project that meets CITY's cost
effective criteria, then the CITY will be charged a Termination Fee per Attachment `B The Termination
Fee will be based on the estimated Total Project Value outlined in the Energy Audit and Energy Services
Proposal prepared by the ESCO.
If monitoring and verification services are requested by the CITY and provided by GA under Attachment
"C" of this Agreement, the CITY will pay GA $2,000.00 annually for each year of monitoring and
verification services requested.
Compensation for services provided by the ESCO shall be paid directly to the ESCO by the CITY, after GA
has reviewed, approved and sent the invoices to the CITY for payment.
5. Billing Procedure
GA shall submit a single invoice to the CITY upon completion of each authorized project, unless a project
specifies a Special Billing Condition in the Amendment. Each invoice will indicate clearly that it is for the
services rendered in performance under this Agreement and shall reflect the Agreement number.
GA will invoice for any remaining services within 60 days of the termination of this Agreement.
6. Payment Procedure
The CITY shall pay all invoices received from GA within 90 days of receipt of properly executed invoice
vouchers. The CITY shall notify GA in writing if the CITY cannot pay an invoice within 90 days.
7. Non-Discrimination
In the performance of this Agreement, GA shall comply with the provisions of Title VI of the Civil Rights
Act of 1964 (42 USC 200d), Section 504 of the Rehabilitation Act of 1973 (29 USC 794), and Chapter
49.60 RCW, as now or hereafter amended. GA shall not discriminate on the grounds of race, color, national
origin, sex, religion, marital status, age, creed, Vietnam -Era and Disabled Veterans status, or the presence of
any sensory, mental, or physical disability in:
a) Any terms or conditions of employment to include taking affirmative action necessary to accomplish the
objectives of this part and
b) Denying an individual the opportunity to participate in any program provided by this Agreement
through the provision of services, or otherwise afforded others.
In the event of GA's non compliance or refusal to comply with the above provisions, this Agreement may
be rescinded, canceled, or terminated in whole or in part, and GA declared ineligible for further Agreement
with the CITY. GA shall, however, be given a reasonable time in which to cure this noncompliance. Any
dispute may be resolved in accordance with the "Disputes" procedure set forth therein.
S. Records Maintenance
The CITY and GA shall each maintain books, records, documents, and other evidence that sufficiently and
properly reflect all direct and indirect costs expended by either party in the performance of the services
described herein. These records shall be subject to inspection, review, or audit by personnel of both parties,
Interagency Agreement No. 2011- ERG -560 Page 2 of 4
other personnel duly authorized by either party, the Office of the State Auditor, and federal officials so
authorized by law. GA will retain all books, records, documents, and other material relevant to this
agreement for six years after expiration; and the Office of the State Auditor, federal auditors, and any
persons duly authorized by the parties shall have full access and the right to examine any of these materials
during this period.
9. Contract Management
a. The CITY Representative on this Agreement shall be:
Brandon J. Miles, Senior Planner
City of Tukwila
Department of Community Development
6300 Southcenter Blvd., Suite 100
Tukwila, WA 98188 -8548
Telephone (206) 431 -3684
The Representative shall be responsible for working with GA, approving billings and expenses
submitted by GA, and accepting any reports from GA.
b. The GA Project Manager on this Agreement shall be:
Todd Flynn, P.E.
Dept. of General Administration
Facilities Division
Engineering and Architectural Services
PO Box 41012
Olympia, WA 98504 -1012
Telephone (360) 902 -7251
Todd Flynn will be the contact person for all communications regarding the conduct of work under this
Agreement.
10. Hold Harmless
Each party to this Agreement shall be responsible for its own acts and /or omissions and those of its officers,
employees and agents. No party to this Agreement shall be responsible for the acts and/or omissions of
entities or individuals not a party to this Agreement.
11. Agreement Alterations and Amendments
The CITY and GA may mutually amend this Agreement. Such Amendments shall not be binding unless
they are in writing and signed by personnel authorized to bind the CITY and GA or their respective
delegates.
12. Termination
Except as otherwise provided in this Agreement, either party may terminate this Agreement upon thirty (30)
days written notification. If this Agreement is so terminated, the terminating party shall be liable only for
performance in accordance with the terms of this Agreement for performance rendered prior to the effective
date of termination.
Interagency Agreement No. 2011- ERG -560 Page 3 of 4
13. Disputes
If a dispute arises under this Agreement, it shall be determined in the following manner: The CITY shall
appoint a member to the Dispute Board. The Director of GA shall appoint a member to the Dispute Board.
The CITY and GA shall jointly appoint a third member to the Dispute Board. The Dispute Board shall
evaluate the dispute and make a determination of the dispute. The determination of the Dispute Board shall
be final and binding on the parties hereto.
14. Order of Precedence
In the event of an inconsistency in this Agreement, unless otherwise provided herein, the inconsistency shall
be resolved by giving precedence in the following order:
a) Applicable Federal and State Statutes and Regulations
b) Terms and Conditions
c) Attachment "A Project Management Scope of Work; Attachments `B Project Management Fees; and
Attachment "C Monitoring Services Scope of Work, and
d) Any other provisions of the Agreement incorporated by reference.
15. All Writings Contained Herein
This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings,
oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or to bind any of
the parties hereto.
AUTHORIZATION TO PROCEED.
Agreed to and signed by:
City of Tukwila Department of General Administration
Facilities Division
Engineering Architectural Services
91 u Signature
4-'17 1-1/4,,IV
v
o 'I'Aq ottra Roger Winfield. P.E.
Name Name
v Name
Enerev Program Manager
Title Title
0 2vI 2 2
Date U Date
The Department of General Administration provides equal access for all people without regard to race, creed,
color, religion, national origin, age, gender, sex, marital status, or disability. Contract information is available in
alternative formats. For more information, please call Eddie Miller at (360) 902 -7219.
2011560IAAem
REVIEWED EY GA CFO 1 /10 /11
Interagency Agreement No, 2011- ERG -560 Page 4 of 4
ATTACHMENT A
Scope of Work
Energy/Utility Conservation Projects
Management Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2009 -151
GA will provide the following project management services for each specific project for the
CITY. Each individual project shall be authorized by Amendment to this Agreement.
1. Assist the CITY in the selection of an Energy Service Company (ESCO) consistent with the
requirements of RCW 39.35A for local governments; or 39.35C for state .agencies and school
districts.
2. Assist in identifying potential energy /utility conservation measures and estimated cost
savings.
3. Negotiate scope of work and fee for ESCO audit of the facility(s).
4. Assist in identifying appropriate project funding sources and assist with obtaining project
funding.
5. Negotiate the technical, financial and legal issues associated with the ESCO's Energy
Services Proposal.
6. Review and recommend approval of ESCO energy /utility audits and Energy Services
Proposals.
7. Provide assistance during the design, construction and commissioning processes.
8. Review and approve the ESCO invoice vouchers for payment.
9. Assist with final project acceptance.
10. Provide other services as required to complete a successful energy performance contract.
Interagency Agreement. No. 2011 -ERG -560
ATTACHMENT B
2009 -11 Interagency Reimbursement Costs
for Project Management Fees to Administer
Energy/Utility Conservation Projects
PROJECT
TOTAL PROJECT VALUE MANAGEMENT FEE TERMINATION
$5,000,000 or more 1.1% of project cost $25,500
Below 5,000,000 $68,800 $25,500
4,000,000 64,900 23,600
3,000,000 59,900 21,700
fl 2,000,000 52,800 19,600
1,500,000 47,800 17,150
1,000,000 40,800 16,150
900,000 38,900 15,000
800,000 36,900 13,950
700,000 34,600 12,800
It 600,000 31,900 11,500
500,000 28,700 10,100
400,000 24,800 8,800
300,000 19,800 7,300
200,000 10,500 4,400
100,000 6,500 3,000
ft 50,000 4,000 2,000
20,000 2,000 1,000
1. These fees cover project management services for energy /utility conservation projects managed
by GA's Energy Program.
2. Termination fees cover the selection and project management costs associated with managing
the ESCO's investment grade audit and proposal that identifies cost effective conservation
measures if the CITY decides not to proceed with the project through GA.
3. If the project meets the CITY' s cost effectiveness criteria and the CITY decides not to move
forward with a project, then the CITY will be invoiced per Attachment B Termination or
$25,500.00 whichever is less. If the CITY decides to proceed with the project then the
Agreement will be amended per Attachment B for Project Management Fee.
4. If the audit fails to produce a project that meets the CITY's established Cost Effectiveness
Criteria, then there is no cost to the CITY and no further obligation by the CITY.
Interagency Agreement No. 2011 -ERG -560
ATTACHMENT C
Scope of Work
Energy /Utility Conservation Projects
Monitoring Services
Statewide Energy Performance Contracting Program
Master Energy Services Agreement No. 2009 -151
If requested GA will provide the following monitoring services for each specific project for the
CITY.
1. Monitor actual energy use and dollar costs, compare with the ESCO's annual Measurement.
and Verification (M &V) report and any ESCO guarantee, resolve differences, if needed, and
approve any vouchers for payment.
2. Monitor facility operations including any changes in operating hours, changes in square
footage, additional energy consuming equipment and negotiate changes in baseline energy
use which may impact energy savings.
3. Provide annual letter report describing the ESCO's performance, equipment performance and
operation, energy savings and additional opportunities, if any, to reduce energy costs.
Interagency Agreement No. 2011 -ERG -560