Loading...
HomeMy WebLinkAbout2001-05-21 Regular MinutesCALL TO ORDER/PLEDGE OF ALLEGIANCE: Mayor Steve Mullet called the meeting to order at 7:00 p.m.; and led the audience in the Pledge of Allegiance. OFFICIALS: City Administrator John McFarland; City Attorney Bob Noe; Council Analyst Lucy Lauterbach; Deputy City Clerk Bob Baker; Public Works Director James Morrow; and Human Services Coordinator Evelyn Boykan. ROLL CALL: Deputy City Clerk Bob Baker called the roll of Council. Present were Council President Joan Hernandez; and Councilmembers Joe Duffle; Pam Carter; Jim Haggerton; Pam Linder; David Fenton; and Richard Simpson. PROCLAMATIONS /APPOINTMENTS: Reading the proclamation, Mayor Mullet noted the "importance of the work performed by Public Works staff materially influences their ability to respond to the needs" of the community. May 20 26, 2001 was proclaimed National Public Works Week, with a theme of "Working in the Public Interest." Finally, Mr. Mullet invited community members to acquaint themselves with challenges confronted in daily provisions of public works services and to recognize contributions Public Works staff makes toward the community's health, safety and quality of life. CITIZEN COMMENT /CORRESPONDENCE: CONSENT AGENDA: TUKWILA CITY COUNCIL May 21, 2001- 7:00 p.m. Tukwila City Hall Council Chambers REGULAR MEETING MINUTES Roger Baker. 11662 42nd Avenue South. Tukwila. thanked Mayor Mullet, City Council and staff for the dedication of the new Veteran's Flag at the Tukwila Community Center on May 19. The flag pole and surrounding landscape design is very much appreciated and speaks well of the community as a whole. a. Approval of Minutes May 7, 2001 Regular b. Approval of Vouchers 228368 228639, in the amount of $906,463.01 c. Accept as complete the urban center water main upgrades with Success Construction in the amount of $72,036.33; and authorize release of retainage Hernandez moved; Duffie seconded; approval of the consent agenda as presented. The motion carried 7 -0. City of Tukwila City Council Regular Meeting Minutes BID AWARDS: a. Award a contract to Laser Underground Utilities Earthworks, Inc., in the amount of $584,798.00, for construction of the South 150th Street Improvements Project Councilmember Simpson reported this item was on the May 8 Utilities Committee agenda. Work is to be performed in the summer. Councilmember Carter noted the item also appeared on a recent Transportation Committee agenda. Public Works Director James Morrow noted both committees were briefed as it is relevant to each. Carter moved; Fenton seconded; to award a contract to Laser Underground Utilities Earthworks, Inc., in the amount of $584,798.00, for construction of the South 150th Street Improvements Projects. The motion carried 7 -0. b. Award a contract to West Coast Construction Co., Inc., in the amount of $272,300.29, for 2001 Small Drainage Projects Public Works Director James Morrow noted the project was bid lower than the engineer's estimate. Should additives become necessary, they (most likely) will not exceed the anticipated engineer's total project estimate. Simpson moved; Carter seconded; to award a contract to West Coast Construction Company, Inc., in the amount of $272,300.29, for the 2001 Small Drainage Projects. The motion carried 7 -0. NEW BUSINESS: a. Community Development Block Grant (CDBG) pass- through acceptance Page 2 of 5 May 21, 2001 Human Services Coordinator Evelyn Boykan informed Council the CDBG program allows the City to receive pass through funds from the Federal Government, Housing Urban Development, through King County; based upon a percentage of low to moderate income residents. Funds are to be used for capital infrastructure purposes, public or human services, as well as planning and /or administration. The Housing Repair program is one which has been funded through this source. It has been included as King County wants to determine 1) whether or not Tukwila wants to participate in the program (as a pass- through City; and 2) how many funds Tukwila might need in 2002. Whatever recommendation is made at this meeting is solely a placeholder which may be changed as the City receives final notification of fund availability for 2002. Also included in the agenda packet is an estimate from King County on funding amounts for 2002. The estimate does not include any unspent funds from this or previous years; such as the Cascade View Park project; where CDBG funds were not used. Moreover, the estimate does not include any changes Congress may make to the allocations. Noting Tukwila's activity on housing repair as "quite good," King County recommends Tukwila accept what would be the equivalent of $75,000.00 into the Housing Repair Fund. Explaining King County charges a 15% administrative fee to administer the program, the City could propose an allocation of $88,235.00 minus the 15% fee, equaling the $75,000.00 amount. Carter moved; Linder seconded; to receive and administer the pass- through funds with conditions outlined in the 2000 -2002 CDBG Interlocal Cooperative Agreement; to allocate a portion of the funds for public (human service) activities; and approve an estimated $88,235.00 to be allocated toward King County Housing Repair Program. The motion carried 7 -0. City of Tukwila City Council Regular Meeting Minutes Page 3 of 5 May 21, 2001 b. Discuss Contribution of $5,000.00 in CDBG funds from recaptured $104,000.00 to LATCH /Lutheran Social Services Councilmember Linder noted this item received Committee approval at the May 15 Community Affairs Parks meeting. The Committee recognizes and supports the project's need for support from Tukwila; as well as a need to balance this contribution with the City's own anticipated senior housing project in the future. The Committee recommends $5,000.00 for the project. Ms. Boykan provided knowledge that LATCH would use the funds for architecture and engineering costs associated with development. Under the regulations, this is an allowable use. Tukwila will receive an application for that item. Further, Ms. Boykan noted the requirement of a public hearing on this item before Council may act. The hearing will most likely be scheduled at the same time other projects for 2002 are considered; perhaps in early September, 2001. After the public hearing, Council may take formal action on the issue. Mr. Fenton expressed concern over the "nipping away" of Cascade View Park funds for these items. Additionally, he asked how Parks Recreation Director Bruce Fletcher felt about this prospect. It was clarified by Ms. Boykan and Mayor Mullet that CDBG funds cannot be used on Cascade View Park. A number of houses were purchased, resulting in displacement of the residents and imminent relocation costs. These costs are very expensive and would most likely exceed the funds available for the project. Therefore, it is best not to use capital funding in displacement situations. Councilmember Fenton suggested it would be best to scratch the name of Cascade View Park name from those funding sources and name them something else altogether. To that end, Ms. Boykan will (in the summer) formally cancel that project in terms of use of CDBG funds for that. Funds then would be brought up for re- allocation for another project. Ms. Boykan noted a desire to let the agency know where the Council stands with this request. With the exception of Councilmember Haggerton, there was consensus among the Council to support a $5,000.00 contribution to LATCH /Lutheran Social Services. c. A resolution rejecting all bids for purchase of a rotary mower, for Foster Golf Course Noting this item was also considered by Community Affairs Parks, Councilmember Linder informed Council the mower of the low bidder did not meet our requirements. For that reason, the City must accept their bid, or reject all bids. The item will be re -bid with mechanical expectations as well as performance standards. Public Works Director James Morrow noted the mower was brought in for a demonstration and did not meet the requirements /standards of the City. The company took the mower back and made one modification. Upon return of the machine to the City and another test run, it was determined the mower simply did not meet our specification standards in terms of performance. Mr. Morrow explained the bid results must be rejected, in their entirety, to avoid protest from the potential low bidder. By rejecting all bids and putting out a new call for bids, it will give low bidders and all others the opportunity to come back with a new proposal which may meet the specifications. Finally, Mr. Morrow assured Council that the low bidder has been notified of the potential action of Council at this meeting. Linder moved; Fenton seconded; to have the proposed resolution read by title only. The motion carried 7 -0. City of Tukwila City Council Regular Meeting Minutes City Attorney Bob Noe read the title of the proposed ordinance. Haggerton moved; Duffie seconded; to approve the proposed resolution rejecting the bids. The motion carried 7 -0. APPROVED RESOLUTION #1463 REPORTS: a. Mayor Page 4 of 5 May 21, 2001 Mayor Mullet reported he and Councilmember Carter traveled to Everett to listen to Mary Margaret (from the Senate) and Mike Cooper (from the House) present their current views on transportation issues. One interesting note is they expect the State will do something without requiring a vote of the people (for the state -end of the project). Additionally, he noted a new W.S.D.O.T. Director has been hired and noted his commitment to increased proficiencies in business dealings. City officials will meet with him in the near future. b. City Council Councilmember Duffie noted the foundation was recently poured for the Art in Public Places project at Tukwila Elementary School. He is impressed with the light blue cement being used. The bird sanctuary of the school is to be relocated soon. Mr. Duffle was present at the flag dedication ceremony on May 19 at the Tukwila Community Center. And, finally, he invited all to attend the Tribes presentation at Foster High School, May 31, 7:00 p.m. Councilmember Carter attended the following meetings: May 15 SCATBd; May 17 Regional Transportation Committee; May 17 Flight Museum program; May 19 Flag dedication; May 19 Scam Jam; and the May 21 Joint Meeting between King and Snohomish County Councils. Ms. Carter plans to attend the May 23 Tukwila Community Cares Network meeting; May 23 Foster Community Club meeting; May 24 PSRC General Membership Assembly meeting and a Duwamish Neighborhood meeting that same evening. Councilmember Hernandez reported attendance to the May 16 Police Officers' Memorial at City Hall; and May 18 ribbon cutting ceremony at the Red Lion Hotel. The Tribes performance will be May 31 at 7:00 p.m.. It was written and will be performed by Renton High School students. Next, Ms. Hernandez noted it is time to convene the Treasures of Tukwila Committee. She noted the need for one representative from the City Council. Councilmember Linder spoke in favor of Council President Hernandez serving on the Committee. Hearing no other suggestions, Council concurred. Councilmember Haggerton attended the May 16 Suburban Cities Association Board of Directors meeting; the May 18 ribbon cutting ceremony at the Red Lion Hotel; and the May 19 Children's Guild (SeaTac) Auction where proceeds benefit the Children's Hospital. Mr. Haggerton also indicated he'll attend the May 28 Memorial Day celebration scheduled events at the Museum of Flight. Councilmember Linder will attend the May 22 Duwamish Neighborhood Community meeting; wherein members of the community will be able to provide input on the proposed street and pedestrian improvements. Councilmember Fenton attended this evening's Finance and Safety Committee meeting. Councilmember Simpson attended the May 16 Police Officers' Memorial at City Hall; the May 17 Museum of Flight presentation; the May 18 ribbon cutting ceremony at the Red Lion Hotel; and May 19 City of Tukwila City Council Regular Meeting Minutes Scam Jam presentation at the Tukwila Community Center. Finally, Mr. Simpson noted his intent to attend the May 23 Cascade View Surface Water Open House. c. Staff City Administrator John McFarland reminded all of the May 22 Duwamish Neighborhood Community meeting at 6:30 p.m. He did attend the Duwamish Improvement Club on May 17. Today, Mr. McFarland sent Council an e-mail regarding ACC and an editorial opinion which will appear in the Seattle P.I. A similar subject (airport/third runway) will be discussed on KUOW Radio at 1:30 p.m. at May 24. Finally, Mr. McFarland noted Suburban Cities officials will be moving from Mercer Island City Hall to the Tukwila's own Minolta Building. A tenant improvement is currently underway. Councilmember Fenton asked Mr. McFarland on the status of the air conditioning within City Hall. Deferring to Mr. Morrow, it was reported one unit within the building is not working properly. It is the unit that will adversely affect Conference Room 3. The temperature Council feels during this meeting is a result of adjusting the thermostats to where air conditioning will not kick in until at least 76 degrees Fahrenheit is reached. Heating, on the other hand, will not kick in unless the temperature drops below 68 degrees. These measures are due to energy conservation efforts. d. City Attorney City Attorney Bob Noe reported Deja vu has filed a Motion for Reconsideration on the judge's decision to exclude an expert witness and dismissing the case. Under King County Local Rule (KCLR), the City need not respond to the Motion for Reconsideration unless the judge requests it. In this case, the judge has requested the City to respond by May 23. He is confident the previous orders will stand. MISCELLANEOUS: 1. Councilmember Simpson noted the increased use of the Community Center and the time involved with coordinating events. He suggested the City consider hiring an Event Coordinator. 2. As it relates to Tukwila Days issues: a. Council will staff the Council table from 11 a.m. to 4 p.m. b. Council will distribute litter bags with a slogan and Bendeze Toys. c. Council selected the theme of "Take Pride in Tukwila" to be printed on the litter bags. 3. Council discussed the possibility of an "anti- litter" suggestion contest. Community members, during Tukwila Days would be asked for their suggestion on an "Anti- Litter" suggestion. The winner of the best suggestion will receive a $70.00 gift certificate to a restaurant of their choice in Tukwila. The $70.00 is a donation from the City Council from personal funds (each member to contribute $10.00 toward the gift certificate). 4. As it relates to shirts /jackets for the Council with City logo /imprinting, each will pay for their own. ADJOURNMENT: 8:30 p.m. Linder moved; Duffle seconded; to adjourn the regular meeting. The motion carried 7 0. Steve M. Mullet, Mayor Dated Minutes Approved: June 4, 2001 Page 5 of 5 May 21, 2001 k Robert H. Baker, CMC, Deputy City Clerk