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Home My WebLink AboutCOW 2014-02-10 Item 3B - Resolution - "Tukwila, City of Opportunity Scholarship"COUNCIL AG_ENDA SYNOPSIS ,Aleelit_c Date Prepared by Alfiyorr /may Cmwilrevitap 02/10/14 CT / f 02/10/14 02/18/14 CT I Bid Anidrd Elig Date I Public I fearing AN Date Other :IN Di' C.vri,G( )R1' Discussion Resolution Eli/ Dale AN Dale 02/18/14 SPONSOR I 1 COI HR DD Finance Fire I 1 1T I I Pe-R 1 I Police PlI7 i n ei 1 U Major ITEM INFORMATION ITEM No. 3.B. 11 STAFF SPONSOR: JOYCE TRANTINA ORR;INAEA(3kINDA DATI.;: 2/10/2014 AGNNDA imm Tvity Tukwila City of Opportunity Scholarship 02/10/14 I I Motion Allg Dale Ordinance 1111: Dale I Bid Anidrd Elig Date I Public I fearing AN Date Other :IN Di' C.vri,G( )R1' Discussion Resolution Eli/ Dale AN Dale 02/18/14 SPONSOR I 1 COI HR DD Finance Fire I 1 1T I I Pe-R 1 I Police PlI7 i n ei 1 U Major SPoNsolt'S The City of Tukwila desires to create a scholarship program for high school students living SumNIARy in Tukwila to provide financial assistance and opportunity to deserving students to continue their education beyond high school. A sum of four thousand dollars ($4,000) per calendar year shall be appropriated and included regularly in the City of Tukwila budget. The Council is being asked to approve a resolution creating the Tukwila City of Opportunity Scholarship. RiwilAvIii BY — COW Mtg. CA&P Cmte Utilities Cmte Arts Comm. DATE: 2/4/14 F&S Cmte Transportation Cmte Comm. Planning Comm. CI LAIR: SEAL Parks COMMITTEE RECOMMENDATIONS: SPoNs()R/ADNIIN. CumNIITIEN Department of Community Development Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExpkNi),TuRK RKQEIETA) AMOUNT BUDGETED APPROPRIA DON REQUIRED $4,000.00 $ $4,000.00 Fund Source: GENERAL FUND Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/10/14 MTG. DATE ATTACHMENTS 02/10/14 Informational Memorandum dated 1/22/14 Resolution in Draft Form Scholarship Application in Draft Form Minutes from the Finance & Safety Committee meeting of 02/04/14 02/18/14 11 12 TO: of Tukwila INFORMATIONAL U��U��U� oomx ��nuown��n n��xm��u~ nwx��n�x��nx��o��nwn Mayor Haggerton Finance & Safety Committee FROM: Joyce Trantina, Project Analyst_ DATE: January 22, 2014 SUBJECT: Tukwila City of Opportunity Scholarship �n Hagge on, Mayor ISSUE The City of Tukwila desires to create a scholarship program for high school students living in Tukwila. BACKGROUND The purpose of establishing the scholarship program is to provide financial assistance and opportunity to deserving students to continue their education beyond high school. .DISCUSSION A scholarship fund would be created under the City's General Fund. City staff would administer the scholarship fund. A Scholarship Selection Committee comprised of the Mayor and/or his or her designee, the City Council President, a City staff appointee and a Tukwila School District employee will review all applications that meet the eligibility requirements and the Selection Committee will present a recommendation to City Council for approval of up to 4 scholarship awards. Scholarship recipients will be notified by April 30 each year. The Scholarship Selection committee will also review the scholarship program annually and submit a report to Council that summarizes the appUcationu, available funds, the scholarships awarded and the number of applications that did not result in scholarships and provide any recommendations for revisions to the program. FINANCIAL IMPACT A sum of four thousand dollars ($4,000) per calendar year shall be appropriated and included regularly in the City of Tukwila budget. Scholarships will be awarded in increments of not less than $1.O0O nor greater than $4,UOO. RECOMMENDATION The Council is being asked to approve a resolution creating the Tukwila City of Opportunity Scholarship at the February 10, 2014 Committee of the Whole meeting and the subsequent February 18, 2014 Regular Meeting. ATTACHMENTS Draft Resolution Draft Scholarship Application 14 AFT A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, ESTABLISHING A CITY SCHOLARSHIP PROGRAM FOR CONTINUING EDUCATION. WHEREAS, the City of Tukwila desires to create a scholarship program for high school students living in Tukwila; and WHEREAS, the purpose of establishing the scholarship program is to provide financial assistance and opportunity to deserving students to continue their education beyond high school; and WHEREAS, the scholarship grant shall be known and cited as the "Tukwila, City of Opportunity Scholarship;" NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, HEREBY RESOLVES AS FOLLOWS: Section 1. Purpose. The purpose of establishing the scholarship program is to provide financial assistance and opportunity to deserving students to continue their education beyond high school. Section 2. Scholarship Eligibility Requirements. Recipients of the scholarship program shall meet the following qualifications: • Must be a U.S. citizen or a legal permanent resident of the United States. • Must be a resident of the City of Tukwila. Proof of residency is required at the time of application. • Must be a senior in high school. • Must demonstrate a financial need as indicated on the FAFSA Student Aid Report. • Must have applied to an undergraduate program at a community college, trade school or university. • Must demonstrate leadership qualities as evidenced by involvement in extra- curricular activities. • Must have a cumulative grade point average (GPA) of 2.75 or higher. • Must have completed a minimum of 15 hours of community service. W: \Word Processing \Resolutions \City scholarship program established 1 -23 -14 CT:bjs Page 1 of 2 15 Section 3. Funding. A sum of $4,000 per calendar year shall be appropriated and reflected in the City of Tukwila budget. Scholarships will be awarded in increments of not less than $1,000 nor greater than $4,000. Section 4. Scholarship Selection Committee. A Scholarship Selection Committee shall be created and shall include the Mayor and /or his or her designee, the City Council President, a City staff appointee and a Tukwila School District employee who has a working or advisory relationship with the senior class and can fairly evaluate the level of academic and extracurricular activities represented in the scholarship applications. Section 5. Roles and Authority for the Scholarship Fund. A. City staff shall administer the scholarship fund as directed by this resolution, and it shall be known and cited as the "Tukwila, City of Opportunity Scholarship." B. The Scholarship Selection Committee shall review the program annually and submit a report to Council that summarizes the applications, available funds, the scholarships awarded, the number of applications that did not result in scholarships, and any recommendations for revisions to the program. C. The Council shall receive the report and request revisions to the program as needed. Section 6. Application Review Process. The deadline for applications to be submitted is March 31 of each year. All applications will be reviewed by City staff to determine that the eligibility requirements have been met. All applications that meet the eligibility requirements will be reviewed by the Scholarship Selection Committee, which will present a recommendation to the City Council for approval of up to four scholarship awards. Scholarship recipients will be notified by April 30 each year. PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at a Regular Meeting thereof this day of , 2014. ATTEST /AUTHENTICATED: Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President APPROVED AS TO FORM BY: Filed with the City Clerk: Passed by the City Council: Resolution Number: Shelley M. Kerslake, City Attorney W: \Word Processing \Resolutions \City scholarship program established 1 -23 -14 CT:bjs 16 Page 2 of 2 The City of Opportunity, the Community of Choice. Tukwila - City of Opportunity Scholarship Application 1. DEADLINE for scholarship applications is March 31, 2014. (NO EXCEPTIONS) 2. Refer to criteria below for eligibility requirements. 3. Refer to application process below for a list of the supporting documents needed (i.e., evidence of GPA.) INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED. 4. Complete applications can be mailed or hand - delivered to the City of Tukwila Mayor's Office. 5. The recipients will be notified, and awards announced at a subsequent City Council Meeting. 6. If you have any questions about the application, please email ioyce.trantina antukwilawa.gov, call 206-433 - 1868, Purpose: The City of Tukwila Scholarship Program was established in 2014. The mission of the scholarship is to provide financial assistance to individuals enrolled for undergraduate study in community colleges, colleges, trade schools and universities. The City of Tukwila Scholarship Program principally targets two and four year academic programs; however, certificate /licensing programs are also eligible. Scholarship Awards: The City of Tukwila awards scholarships on the basis of a comprehensive process. Areas that are reviewed by the committee include, but are not limited to the following: Academic Accomplishments, Community Service, References, and Personal Essay. City of Tukwila Scholarships are awarded without regard to race, color, ethnicity, gender or sexual orientation. Scholarships awarded are based upon the availability of funds and additional qualifying criteria and are awarded annually. The City of Tukwila pays scholarship funds directly to the recipient's school. Award Components: Scholarship awards will range from $1,000 to $4,000 as determined by the City of Tukwila Selection Committee. Criteria: • Must be a U.S. citizen or a legal permanent resident. • Must be a resident of the City of Tukwila. Proof of residency is required at the time of application. • Must be a senior in high school • Must demonstrate a financial need as indicated on the FAFSA Student Aid Report • Must have applied to an undergraduate program at a community college, trade school or university. • Must demonstrate leadership qualities as evidenced by involvement in extra - curricular activities • Must have a cumulative grade point average (GPA) of 2.75 or higher • Must have completed a minimum of 15 hours of Community Service Timeline: • Completed applications must be postmarked no later than March 31, 2014. • Candidates that are eligible for interviews will be notified by the Scholarship Committee by April 15, 2014. • Applicants are notified if awarded a scholarship by April 30, 2014. 17 Scholarship Applicants Must Provide: • Completed application form. • Official high school transcript in a sealed envelope from the institution. • Two academic references from a guidance counselor or teacher. • A letter of reference from an employer or other community member. • Demonstrated financial need. • Personal Essay. Scholarship Awards: • Award notification will be given by April 30, 2014. • Scholarship recipients must provide their student ID, the correct mailing address of their institution and the department where their scholarship check is to be received. Deadline for the application is March 31, 2014. Applications postmarked after this date will not be considered. Please mail OR submit application in person to: Joyce Trantina Project Analyst City of Tukwila 6200 Southcenter Blvd. Tukwila, WA 98188 18 First Name: Mailing Address: City: Primary Phone: Email: The City of Opportunity, the Community of Choice. Tukwila City of Opportunity Scholarship Application State: Last Name: Zip: Secondary Phone; Please attach the following financial documentation: • FAFSA Student Aid Report (SAR) I certify that the above information is true and correct and that all income is reported. I understand that this information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the information on the application; and that deliberate misrepresentation of the information may subject me to prosecution under the applicable State and Federal laws. Signature Date Current High School: HS Advisor /HS Counselor name & email: Grade Point Average (GPA): (2.75 or higher on a 4.0 scale) Your most recent official school transcript is required in a sealed envelope. School you plan to attend next year: Address, City and State of School: Number of years attended HS: List your educational and professional goals and objectives for after high school graduation. 19 List your academic honors, awards and membership activities while in high school. List your community service activities, hobbies, outside interests, and extracurricular activities. List the scholarships (name and dollar amount) you have received, or have applied for. How did you learn about the Tukwila - City of Opportunity scholarship? n Counselor = Teacher =City Website n Other Personal Essay: The Community Vision for the City of Tukwila is the City of Opportunity, the Community of Choice. How have you served your community in ways that have made a positive difference? A. The following items must be attached to this application in order for the application to qualify to be reviewed by the scholarship committee. B. Your application will be returned to you if these items are not attached to this application. (NO EXCEPTIONS.) L Proof of Residency: Most recent utility bill. nThree Letters of Reference: 2 Academic References and 1 Community /Employer Reference. CMost recent official high school transcript. Photocopies of your transcript are not acceptable, (Must be in a sealed envelope) ❑ Documentation demonstrating financial need: • FASFA Student Aid Report (SAR) Personal Essay STATEMENT OF ACCURACY I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program. I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I must provide evidence of enrollment/registration at the post- secondary institution of my choice before scholarship funds can be awarded. Signature of scholarship applicant: Date: Witness Date: Application must be postmarked by March 31, 2014. No exceptions! 20 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes February 4, 2014 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Joe Duffie, De'Sean Quinn (Absent: Kathy Hougardy) Staff: Marty Grisham, Peggy McCarthy, Joyce Trantina, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:31 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Resolution: Adopting the City's Comprehensive Emergency Management Plan Staff is seeking Council approval of a resolution that would adopt the Tukwila Comprehensive Emergency Management Plan (CEMP). Pursuant to state law requiring jurisdictions to submit their CEMP to the Washington State Emergency Management Division every four years, this plan was approved by the State on November 15, 2013. Tukwila Municipal Code requires an annual review of the CEMP in addition to the state requirement. This version represents a comprehensive overhaul and is organized based on FEMA standards. Committee members discussed the "Emergency Support Function Responsibility Matrix," and asked questions about City communication with the School Districts in the event of an emergency. Staff confirmed that next steps in this process will include updating relevant agreements and memoranda of understanding with other agencies, including the schools. Another step that will occur this year is an update to the Continuity of Operations /Continuity of Government (COOP —COG) Plan, which will be reviewed by the Council. A training program has been created which will include tabletop exercises and drills. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 10, 2014 COMMITTEE OF THE WHOLE. B. Resolution: Tukwila, City of Opportunity Scholarship Staff is seeking Council approval of a resolution that would establish the City's first scholarship program, the "Tukwila City of Opportunity Scholarship," for eligible high school students living in the City. This annual scholarship would award up to $4,000 to an eligible student, selected by a committee comprised of the Mayor and /or his or her designee, the City Council President, a City staff appointee and a Tukwila School District employee. This committee will present a recommendation to the City Council for approval of up to 4 awards, and recipients will be notified by April 30 each year. Committee members and staff discussed ideas to promote the scholarship opportunity, including a press event or a launch at a Council meeting. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 10, 2014 COMMITTEE OF THE WHOLE. C. 2013 3rd Quarter Sales Tax and Miscellaneous Revenue Report As information only, staff presented the 2013 3rd Quarter Sales Tax and Miscellaneous Revenue Report. Information detailed in the staff report includes retail sales tax, gambling tax, and admissions tax revenues, with sales tax broken out by industry classifications. Total sales tax collections were $264,000, or 7 %, above those for the same period last year, with new construction sales tax revenues up 22 %. Gambling tax revenue is up by approximately 15 %, and Admissions Tax is up by about 21% compared with the same period last year. INFORMATION ONLY. 21