HomeMy WebLinkAboutFS 2014-02-19 COMPLETE AGENDA PACKETCity of Tukwila
Finance and Safety
Committee
O Verna Seal, Chair
O Joe Duffie
O Kathy Hougardy
AGENDA
Distribution:
V. Seal
J. Duffie
K. Hougardy
D. Quinn
D. Robertson
Mayor Haggerton
D. Cline
P. McCarthy
C. O'Flaherty
S. Kerslake
K. Mate]
L. Humphrey
C. Flores
M. Villa
WEDNESDAY, FEBRUARY 19, 2014 — 5:30 PM
HAZELNUT CONFERENCE Room
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2. BUSINESS AGENDA
a. Fire Department pipeline employees.
a. Forward to 2/24 C.O.W.
Pg.1
Chris Flores, Acting Fire Chief
and 3/3 Regular Mtg.
b. 2014 FEMA Assistance to Firefighters grant.
b. Forward to 2/24 C.O.W.
Pg.3
Chris Flores, Acting Fire Chief
and 3/3 Regular Mtg.
c. False alarm fines:
c. Forward to 2/24 C.O.W.
Pg.29
(1) An ordinance increasing false alarm fines.
and 3/3 Regular Mtg.
(2) A resolution adopting a false alarm fee schedule.
Peggy McCarthy, Finance Director
d. Finance and Safety Committee 2014 Work Plan.
d. Information only.
Pg.39
Peggy McCarthy, Finance Director
e. Police Department 2013 4th Quarter Report.
e. Information only.
Pg.43
Mike Villa, Police Chief
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, March 4, 2014
16. The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 ( TukwilaCitvClerk (aTukwilaWA.gov) for assistance.
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City of Tukwila
Jim Haggerton, Mayor
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Mayor Haggerton
Finance and Safety Committee
FROM: Chris Flores, Interim Fire Chief
DATE: February 10, 2014
SUBJECT: Pipeline Employees
ISSUE
The Fire Department Administration seeks Council authorization to create up to three pipeline
positions in an effort to provide a continuity of service and reduce overall costs. Similar to the
Council's authorization for four pipeline positions in the Police Department, this would allow the
Fire Department to recruit, hire and train employees when there are known retirements and
vacancies.
BACKGROUND
Pipeline positions are created to address the need to hire personnel when there are known
vacancies. They provide departments with the necessary hiring authority within the current
adopted budget. These new employees are then in the "pipeline" to fill these upcoming
vacancies. This decreases the gap in personnel coverage which can average six to nine
months, due to the training requirements for new employees. The Police Department has used
this practice effectively for the past several years to fill their vacancies.
DISCUSSION
Currently, when a member announces his or her retirement no action can be taken until the
member has given official notice to the City and the State. This creates a significant delay in
pVsdOg, recruiting, hiring and training available positions. Additional delays result from the lack
of the availability of sanctioned recruit academies. This results in departmental gaps in
personnel oovenage, requiring payment of overtime wages in order to address the coverage for
such gaps. With some foresight, planning hiring pipeline employees can result in potential cost
savings and increased operational effectiveness for our organization.
For example, in August of 2012, two long tenured department members retired on very short
notice. This resulted in a delay in placing qualified replacements into an on-duty status for a
period of nine months. Currently there are 10 fire department personnel eligible for retirement in
the next two years. The next few years will present significant challenges in planning for
succession.
The Police Department currently utilizes pipeline positions and it has proven to be very effective
in reducing overtime when a vacancy occurs. This practice has also helped to keep staffing
levels stable so that there is continuity in service and departmental efficiencies can continue to
improve.
2
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
In 2012 approximately $210,000 in overtime was expended to cover two vacant positions until
replacements could be hired. The cost of hiring and training two replacement employees four
months prior to the retirement of two senior members can be accomplished at an approximate
cost of $200,000. This would result in savings to the City and provide for a continuity of service
and reduced impacts to the operational efficiency of the organization. In addition, a brief period
of overlap between the addition of new members and the retirement of senior members allows
for training and knowledge transfer that is invaluable to the Department.
RECOMMENDATION
It is the Fire Department Administration's recommendation that up to three pipeline positions be
authorized.
The Fire Department Administration, with the assistance of City Administration, the Finance
Department and Human Resources will monitor the necessity to utilize the pipeline positions.
The Council is being asked to approve the proposal and consider this item at the February 24,
2014 Committee of the Whole meeting and subsequent March 03, 2012 Regular Meeting.
CADocuments and Settingslchristy.TUKWILAILocal Settings\Temporary Internet Files \Content.Outlook\FOTTAFSUllnfoMemo re Pipeline Employees.doc
1965
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Chris Flores, Interim Fire Chief
DATE: February 11, 2014
SUBJECT: 2014 FEMA Assistance to Firefighters Grant
ISSUE
The department has submitted an application to FEMA for the 2014 Assistance to Firefighters
Grant (AFG) requesting $391,272.00 for radio replacement.
BACKGROUND
In approximately 5 years our current radios and the operating system will become completely
obsolete and cease to exist. It is important to note that this will affect most existing city 800 MHz
radios. Radio replacement is impending and certain.
The current cost of replacing all Tukwila Fire Department radios and their supporting
components is approximately $412,000.00. If the grant of $391,272 is awarded the City will be
required to contribute $20,593.00 in matching funds.
DISCUSSION
The acceptance of this grant would result in replacement of the Fire Department's radios and
operating system at a cost of $20,593.00 with a net savings of $391,272.00 to the general fund.
FINANCIAL IMPACT
The Committee is being asked to authorize a budget amendment in the amount of $20,593 in
grant matching funds.
RECOMMENDATION
Fire Administration recommends that the City Council approve proceeding with the grant
application, committing the City to a $20,593.00 grant match (if the grant is awarded) and
forwarding this item to the February 24, 2014 Committee of the Whole meeting and the March
03, 2014 Regular Meeting.
ATTACHMENTS
FEMA Assistance to Firefighters Grant Application
3
4
Application Number: EMW- 2013 -FO -02617
Entire Application
Overview
Page 1 of 24
*Did you attend one of the workshops conducted by DHS's regional fire program specialist?
No, I have not attended workshop
*Was a workshop within two hours' drive?
Yes
Are you a member, or are you currently involved in the management, of the fire department
or non - affiliated EMS organization or a State Fire Training Academy applying for this grant
with this application?
Yes, I am a member /officer of this applicant
If you answered No, please complete the information below. If you answered Yes, please skip the Preparer
Information section.
Fields marked with an • are required.
• Preparer's Name
* Address 1
Address 2
• City
*State
Zip
Preparer Information
Need help for ZIP +4?
In the space below please list the person your organization has selected to be the primary point of contact for this
grant. This should be a Chief Officer or long time member of the organization who will see this grant through
completion. Reminder: if this person changes at any time during the period of performance please update this
information. Please list only phone numbers where we can get in direct contact with the POC.
Primary Point of Contact
• Title Communications Unit Leader (COML)
Prefix (check one) Mr.
• First Name Matt
Middle Initial D.
• Last Name Hickey
• Business Phone (e.g. 123 -456 -7890) 206 - 575 -4404 Ext.
• Home Phone (e.g. 123 -456 -7890) 253 - 312 -6091 Ext.
Mobile Phone /Pager (e.g. 123 -456 -7890) 253 - 312 -6091
Fax (e.g. 123 -456 -7890)
* Email (e.g. user @xyz.org) Matt.hickey @tukwilawa.gov
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5
Application Number: EMW- 2013 -FO -02617 Page 2 of 24
Contact Information
Alternate Contact Information Number 1
• Title Chief
Prefix N/A
• First Name Chris
Middle Initial
• Last Name Flores
* Business Phone 206 - 971 -8711 Ext.
*Home Phone 425 - 968 -8584 Ext.
Mobile Phone /Pager 206 - 571 -3429
Fax
*Email Chris.flores @tukwilawa.gov
Alternate Contact Information Number 2
• Title Assistant Chief
Prefix N/A
• First Name Mike
Middle Initial
• Last Name Soss
• Business Phone 206 - 971 -8713 Ext.
*Home Phone 253 - 631 -7175 Ext.
Mobile Phone /Pager
Fax
*Email Mike.soss @tukwilawa.gov
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Application Number: EMW- 2013 -FO -02617 Page 3 of 24
Applicant Information
EMW- 2013 -FO -02617
Originally submitted on 12/04/2013 by Matt Hickey (Userid: w7tfdmh)
Contact Information:
Address: 444 Andover Pk. E
City: Tukwila
State: Washington
Zip: 98188
Day Phone: 2065754404
Evening Phone:
Cell Phone: 2533126091
Email: matt.hickey @tukwilawa.gov
Application number is EMW- 2013 -FO -02617
* Organization Name Tukwila Fire Department
* Type of Applicant Fire Department/Fire District
* Type of Jurisdiction Served City
If other, please enter the type of Jurisdiction
Legal name of your jurisdiction
Note: This information must match your SAM.GOV TukwilaFire Department
profile if your organization is using the DUNS number
of your Jurisdiction.
* Employer Identification Number(e.g. 12- 3456789)
Note: This information must match your SAM.GOV 91- 6001519
profile.
* What is your organization's 9 digit DUNS Number? If
you were issued a 4 digit number (DUNS plus 4) in 604041400
addition to your 9 digit number please enter it in the (call 1- 866 - 705 -5711 to get a DUNS number)
second box. If not, please leave the second box blank.
* Is your DUNS Number registered in SAM.gov
(System for Award Management previously
CCR.gov)?
* I certify that my organization /entity is actively
registered at www.SAM.gov and registration will be
renewed annually in compliance with Federal
regulations. I acknowledge that the information
submitted in this application is accurate, current and
consistent with my organization's /entity's SAM.gov
record.
Headquarters or Main Station Physical Address
* Physical Address 1
Physical Address 2
* City Tukwila
* State Washington
*Zip 98188 - 7606
Need help for ZIP +4?
Yes
444 Andover Pk. E
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7
Application Number: EMW- 2013 -FO -02617 Page 4 of 24
Mailing Address
• Mailing Address 1 444 Andover Pk. E
Mailing Address 2
* City Tukwila
*State Washington
98188 - 7606
Zip Need help for ZIP +4?
Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010
HSGP grant for exercises. (Enter N/A if Not Applicable).
Emergency Management Performance Grant
Account Information
Note: This information must match your SAM.GOV profile.
* Type of bank account Checking
• Bank routing number - 9 digit number on the bottom
left hand corner of your check
*Your account number
Additional Information
• For this fiscal year (Federal) is your organization
receiving Federal funding from any other grant No
program that may duplicate the purpose and /or scope
of this grant request?
If awarded the AFG grant, will your organization
expend more than $500,000 in Federal funds during No
your organization's fiscal year?
Is the applicant delinquent on any Federal debt? No
If you answered yes to any of the additional questions above, please provide an explanation in the space
provided below:
Fire Department/Fire District Department Characteristics (Part 1)
Are you a member of a Federal Fire Department or
contracted by the Federal government and solely
responsible for suppression of fires on Federal
property?
* What kind of organization do you represent?
If you answered combination, above, what is the
percentage of career members in your organization?
If you answered volunteer or combination or paid on-
call, how many of your volunteer Firefighters are paid
members from another career department?
• What type of community does your organization Urban
serve?
• Is your Organization considered a Metro
Department?
No
All Paid /Career
OA
• What is the square mileage of your first -due
response area?
Primary/First Due Response Area is a geographical
No
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Application Number: EMW- 2013 -FO -02617 Page 5 of 24
area proximate to a fire or rescue facility and normally
served by the personnel and apparatus from that
facility in the event of a fire or other emergency and
does not include daily or seasonal population surges.
• What percentage of your response area is protected
by hydrants?
• In what county /parish is your organization physically
located? If you have more than one station, in what
county /parish is your main station located?
• Does your organization protect critical infrastructure
of the state?
*How much of your jurisdiction's land use is for
agriculture, wildland, open space, or undeveloped
properties?
*What percentage of your jurisdiction's land use is for
commercial and industrial purposes?
• What percentage of your jurisdiction's land is used
for residential purposes?
10
90 %
King
Yes
10 %
60 %
30 %
• How many occupied structures (commercial,
industrial, residential, or institutional) in your
jurisdiction are more than three stories tall? Do not 59
include structures which are not regularly occupied
such as silos, towers, steeples, etc.
• What is the permanent resident population of your
Primary/First -Due Response Area or jurisdiction 19107
served?
*Do you have a seasonal increase in population? No
If "Yes" what is your seasonal increase in population?
• How many active firefighters does your department
have who perform firefighting duties?
How many members in your department /organization
are trained to the level of EMT -I or higher?
Do you have Community Paramedics ?
• How many stations are operated by your
organization?
• Is your department compliant to your local
Emergency Management standard for the National
Incident Management System (NIMS)?
• Do you currently report to the National Fire Incident
Reporting System (NFIRS)?
Note: You will be required to report to NFIRS for the
entire period of the grant.
If you answered yes above, please enter your
FDIN /FDID
• What percent of your active firefighters are trained to
the level of Firefighter I?
• What percent of your active firefighters are trained to
the level of Firefighter II?
63
63
Yes
4
Yes
Yes
17M19
100 %
94 %
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9
Application Number: EMW- 2013 -FO -02617 Page 6 of 24
If you answered less than 100% to either question No
above, are you requesting for training funds in this
application to bring 100% of your firefighters into
compliance with NFPA 1001?
If you indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not
asking for training funds to bring everyone to the FF II level in this application! Please describe in the box to the
right your training program and your plans to bring your membership up to Firefighter II.
We recently hired several firefighters. They will be FF II in two years if they follow their training plan
* What services does your organization provide?
Structural Fire Suppression
Emergency Medical Responder Haz -Mat Operational Level
Basic Life Support Haz -Mat Technical Level
Rescue Operational Level
Formal/Year -Round Fire Prevention ProgramRescue Technical Level
Please describe your organization and /or community that you serve. We recommend typing your response in a
Word Document outside of this application, then copying and pasting it into the written field. There is a 4000
character limit.
The City of Tukwila has grown through annexation, from a population of approximately 4,600, to a current
residential population of approximately 19,107 and a daytime population of 100,000. Recent growth in the City is
expecting the residential population to grow by 75,000 and workers by 85,000. Numerous high -rise buildings are
planned to increase in the city by 200% in the next 10 years. The Fire Department has a staff of 63 career -
uniformed firefighters and four civilian personnel.
The City of Tukwila is bisected by several major highways and freeways including: Interstates -5, 405, and State
Routes 99, 161, 518, and 599. Because of the heavy freeway and highway traffic, Tukwila Firefighters see more
than their share of serious injury accidents with numerous major trauma patients. The Tukwila Fire Department
responds mutual aid with the following cities: SeaTac, Renton, Auburn, Kent, King County Fire Districts #2, #11,
#20, and the Port of Seattle at Seattle- Tacoma International Airport. Critical infrastructure that is in the city
includes 6 large Internet hubs, major water supply pipeline for South King County, fuel pipeline for SeaTac
airport, north /south rail lines of the UP and BNSF, Interstate 1 -5
All responding personnel are Emergency Medical Technicians and are defibrillator certified. The City of Tukwila
has an insurance rating of 3 from the Washington State Surveying and Rating Bureau, which mean our residents
and businesses benefit from reduced property insurance premiums.
The Fire Prevention Bureau, under the direction of the Fire Marshal, provides the following services:
Fire Investigation and arson prosecution, routine code compliance inspection of all City of Tukwila businesses,
monthly Nightlife Safety Inspections of places -of- assembly and multi - family occupancies, plan review and
inspections for new construction, tenant improvements, fire protection systems, and special permits, issuance of
Special Permits required by the International Fire Code, fire safety education including commercial and
residential fire safety classes, fire extinguisher classes, and juvenile fire setter counseling.
The HazMat Team consists of an average of 14 specially trained firefighters. We are a Level I team with a full
complement of Level A, B and C suits. The primary purpose of the team is to respond and when possible,
mitigate CBRNE (Chemical Biological Radioactive Nuclear Environment) type incidents within our jurisdiction.
The Team is part of the Zone 3 HazMat Strike team, making it a resource to the rest of Zone 3, as well as
greater King County.
Tukwila Fire Department's Special Operations Rescue Team consists of 16 highly trained firefighters. The
purpose of the team is to respond to rescue incidents that require specialized equipment, skills, and techniques.
The types of incidents the team prepares for are: confined space rescue, trench rescue, water rescue, structural
collapse rescue, and vehicle /machinery rescue.
The Training Division monitors firefighter certifications. Certification subjects include, but are not limited to:
Emergency Vehicle Accident Prevention, Special Operations, HazMat, Technical & Confine Space Rescue,
EMT, Firefighter 1, 2 and Fire Officer Certifications, Firefighter Instructor and Incident Safety Officer.
The department emergency operations division has added 2 DHS certified COML's (Communications Unit
Leaders) to their staff. One is also a Health and Human Services COML and has deployed on 12 major disasters
with FEMA disaster teams. He is now the COML for all of King County Fire Zone 3 Police and Fire Departments.
The division also has a ham radio group with 30 active members that support the City of Tukwila with emergency
communications using state of the art digital repeaters to send and receive critical communications using voice
and ICS forms between the fire department, local, county, and state emergency operations centers.
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Application Number: EMW- 2013 -FO -02617 Page 7 of 24
Fire Department Characteristics (Part 11)
* What is the total number of fire - related civilian fatalities in your
jurisdiction over the last three years?
* What is the total number of fire- related civilian injuries in your
jurisdiction over the last three years?
* What is the total number of line of duty member fatalities in your
jurisdiction over the last three years?
* What is the total number of line of duty member injuries in your
jurisdiction over the last three years?
* Over the last three years, what was your organization's average
operating budget?
* What percentage of your TOTAL budget is dedicated to
personnel costs (salary, overtime and fringe benefits)?
* What percentage of your annual operating budget is derived from:
Enter numbers only, percentages must sum up to 100%
Taxes?
2012 2011 2010
0
2 1
6 8 6
0 0 0
9 7 7
10443534
93 %
98%
EMS Billing? 0 %
Grants? 2 %
Donations? 0 %
Fund drives? 0
Fee for Service? 0 %
Other? 0 %
If you entered a value into Other field (other than 0), please
explain
Does your organization intend to provide a financial match greater
than the required amount?
If yes, how much additional funds is you department/agency willing
to contribute? Please fill in the amount in the box to the right.
* Please describe your organization's need for Federal financial assistance. We recommend typing your
response in a Word Document outside of this application, then copying and pasting it into the written field. There
is a 4000 character limit.
Due to the economic downturn over the past 8 years the City of Tukwila has had to re- prioritize our spending,
including our Radio Replacement schedule. This reprioritization has placed us in a challenging financial
situation, as now we have a need to replace 65 Portable Radio's and 10 mobile and base radios.
Several years ago Nextel cellular services was ordered by the FCC to replace certain first responder radios and
to move them to different frequencies. This order, to be funded by Nextel, was given so as to eliminate
interference between their cellular signals and first responder radios.
No
Nextel replaced 22 of our mobile and eight base station radios. We expected more of our radio fleet would be
replaced by Nextel. Unfortunately our hope was not realized and we were left with 65 portable radios and ten
mobile radios that are not P -25 compliant (P25 is collaborative project to ensure that two -way radios are
interoperable). Over half of our portable radio inventory is over 20 years old and the other half is 15 years old.
The local radio shop has to cannibalize parts to repair these radios as Motorola no longer supports them. Due to
age and rigorous use, the liquid crystal screens on many of these radios are almost unreadable. Older
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technology batteries are always an issue and are frequently dying on us in the field. These radios are also in the
shop numerous times for repair and transmitter alignment. Firefighter and police officer safety is greatly
compromised by having these old radios in the field and need to be replaced as soon as possible.
Our original plan was to budget for radio replacement over the next 5 years. But due to increased risk to
firefighter and police officer safety we are asking for Federal help. The fire department is seeking Federal
assistance and will purchase new portable and mobile radios with any Federal money received. The money
originally budgeted for fire department radio replacement will then be given to the police department to replace
their radios sooner.
We have a need to purchase 65 dual band portable radios, each with a spare lithium -ion battery, speaker
microphone, Bluetooth earpiece, and battery charger adaptor. We need 10 dual band mobile radios to be placed
in front line apparatus.
How many vehicles does your organization have in each of the types or class of vehicle listed below? You
must include vehicles that are leased or on long -term loan as well as any vehicles that have been
ordered or otherwise currently under contract for purchase or lease by your organization but not yet in
your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.)
Type or Class of Vehicle
Engines or Pumpers (pumping capacity of 750 gpm or greater and
water capacity of 300 gallons or more):
Pumper, Pumper/Tanker, Rescue /Pumper, Foam Pumper, CAFS Pumper,Type I or
Type II Engine Urban Interface
Ambulances for transport and /or emergency response
Tankers or Tenders (pumping capacity of less than 750 gallons
per minute (gpm) and water capacity of 1,000 gallons or more):
Aerial Apparatus:
Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller
Ladder Truck, Quint
Brush /Quick attack(pumping capacity of Tess than 750 gpm and
water carrying capacity of at least 300 gallons):
Brush Truck, Patrol Unit (Pickup w/ Skid Unit), Quick Attack Unit, Mini - Pumper,
Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine
Rescue Vehicles:
Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle,
Hazardous Materials Unit
Additional Vehicles:
EMS Chase Vehicle, Air /Light Unit, Rehab Units, Bomb Unit, Technical Support
(Command, Operational SupporUSupply), Hose Tender, Salvage Truck, ARFF
(Aircraft Rescue Firefighting), Command /Mobile Communications Vehicle
Department Call Volume
Number
Number of Number of of Seated
Front Line Reserve
Apparatus Apparatus Riding
Positions
3
1
0
1
0
2
16
2 30
0 3
0 0
0 6
0 0
0 13
0 40
2012 2011 2010
How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0)
Structural Fires 165 170 141
False Alarms /Good Intent Calls 890 854 946
Vehicle Fires 46 49 51
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Application Number: EMW- 2013 -FO -02617 Page 9 of 24
Vegetation Fires 22 26 16
EMS -BLS Response Calls 3386 3245 3248
EMS -ALS Response Calls 0 0 0
EMS -BLS Scheduled Transports 0 0 0
EMS -ALS Scheduled Transports 0 0 0
Community Paramedic 0 0 0
Response Calls
Vehicle Accidents w/o 338 374 438
Extrication
Vehicle Extrications 12 6 19
Other Rescue 2996 2821 2851
Hazardous Condition /Materials 101 78 97
Calls
Service Calls 118 113 129
Other Calls and Incidents 56 56 97
Total 8130 7792 8033
* How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0)
What is the total acreage of all 1 1 3
vegetation fires?
How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0)
In a particular year, how many
times does your organization 24 22 0
receive mutual aid?
In a particular year, how many
times does your organization 352 365 344
receive automatic aid?
In a particular year, how many
times does your organization 29 26 35
provide mutual aid?
In a particular year, how many
times does your organization 318 288 310
provide automatic aid?
Total Mutual / Automatic Aid
(please total the responses from 723 701 689
the previous two blocks)
Out of the mutual /automatic aid
responses, how many were 88 117 101
structure fires?
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Request Information
1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition
and Operations and Safety, and /or regional application you will need to submit separate applications.
Program Name
Operations and Safety
2. Will this grant benefit more than one organization?
No
3. Enter Grant - writing fee associated with the preparation of this request. Enter 0 if there is no fee.
$0
* From the requested activities, what is the total dollar amount
requested for EMS equipment, supplies, training, etc in the
Request Details of this application? If none of the items
requested are for fire -based EMS, then enter $0.
$0
* 4. If you are filing for a micro grant ($25,000 federal share) or
less please click the radio button and answer "YES ". Please
remember that your total request will be limited to $25,000 or less
in Federal funds in the Operations and Safety portion only.
N/A
5. By answering yes to question #4 you are giving up the option
to apply under Operations & Safety (Equipment, Modifications to
Facilities, Personal Protective Equipment, Training and Wellness
& fitness) for more than $25,000 of Federal funding. Do you
agree to this? Do you fully understand this option?
Request Details
The activities for program Operations and Safety are listed in the table below.
Activity Number of Entries Total Cost Additional Funding
Equipment 2 $ 374,135 $ 37,730
Modify Facilities 0 $ 0 $ 0
Personal Protective Equipment 0 $ 0 $ 0
Training 0 $ 0 $ 0
Wellness and Fitness Programs 0 $ 0 $ 0
* Total Funding for all EMS requested in this application
Grant - writing fee associated with the preparation of this request.
Equipment
$0
$0
Equipment Details
1. What equipment will your organization purchase with this grant? Portable Radios (must be P -25
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Application Number: EMW- 2013 -FO -02617 Page 11 of 24
* Please provide further description of the item selected from the
drop down list.
2. Number of units:
3. Cost per unit:
4. Generally the equipment purchased under this grant program will:
Compliant)
Motorola APX 7000 digital portable
radios. These radios cover 800 MHz and
VHF frequencies. They are P25 compliant
65 (whole number only)
$ 5091 (whole dollar amounts only)
Replace old, obsolete, damaged equipment with equipment that meets current standards
If you selected "replacing equipment" (from Q4) above, please 15 or more years
specify the age of equipment in years.
5. Generally the equipment purchased under this grant program is:
Will bring the organization into voluntary compliance with a national Explanation
standard, e.g. compliance with NFPA, OSHA, etc. This will ensure all of our radios are P -25
Please explain how this equipment will bring the organization into compliant
voluntary compliance in the space provided to the right.
6. Is your department trained in the proper use of this equipment Yes
being requested?
7. Are you requesting funding for training? (Funding for requested No
training should be requested in the Equipment Additional Funding
section).
8. If you are not requesting training funds through this application, Yes
will you obtain training for this equipment through other sources?
Equipment
Equipment Details
1. What equipment will your organization purchase with this grant?
* Please provide further description of the item selected from the
drop down list.
2. Number of units:
3. Cost per unit:
4. Generally the equipment purchased under this grant program will:
Mobile Radios (must be P -25 Compliant)
Motorola APX 7500 mobile radios. They
are a dual band radio that covers 800
MHz and VHF frequencies. The are P -25
compliant.
10 (whole number only)
$ 4322 (whole dollar amounts only)
Replace old, obsolete, damaged equipment with equipment that meets current standards
If you selected "replacing equipment" (from Q4) above, please 15 or more years
specify the age of equipment in years.
5. Generally the equipment purchased under this grant program is:
Will bring the organization into voluntary compliance with a national Explanation
standard, e.g. compliance with NFPA, OSHA, etc. These radios will bring us up to P -25
Please explain how this equipment will bring the organization into compliance.
voluntary compliance in the space provided to the right.
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6. Is your department trained in the proper use of this equipment Yes
being requested?
7. Are you requesting funding for training? (Funding for requested No
training should be requested in the Equipment Additional Funding
section).
8. If you are not requesting training funds through this application, Yes
will you obtain training for this equipment through other sources?
Firefighting Equipment - Additional Funding
Budget Object Class Definitions
Additional Funding
a. Personnel Help $ 0
b. Fringe Benefits Help $ 0
c. Travel Help $ 0
d. Equipment Help $ 0
e. Supplies Help $ 0
f. Contractual Help $ 0
g. Construction Help $ 0
h. Other Help $ 2000
i. Indirect Charges Help $ 0
j. State Taxes Help $ 35730
Explanation
H. Radio programming fees
J. State taxes at 9.5%
Firefighting Equipment - Narrative
* Section # 1 Project Description: In the space provided below include clear and concise details regarding your
organization's project's description and budget. This includes providing local statistics to justify the needs of your
department and a detailed plan for how your department will implement the proposed project. Further, please
describe what you are requesting funding for including budget descriptions of the major budget items, i.e.,
personnel, equipment, contracts, etc. *3000 characters
Due to the economic downtum over the past 8 years the City of Tukwila has had to re- prioritize our spending,
including our Radio Replacement schedule. This reprioritization has placed us in a challenging financial situation,
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as now we have a need to replace 65 Portable Radio's and 10 mobile and base radios.
Several years ago Nextel cellular services was ordered by the FCC to replace certain first responder radios and
to move them to different frequencies. This order, to be funded by Nextel, was given so as to eliminate
interference between their cellular signals and first responder radios.
Nextel replaced 22 of our mobile and eight base station radios. We expected more of our radio fleet would be
replaced by Nextel. Unfortunately our hope was not realized and we were left with 65 portable radios and ten
mobile radios that are not P -25 compliant (P25 is collaborative project to ensure that two -way radios are
interoperable). Over half of our portable radio inventory is over 20 years old and the other half is 15 years old.
The local radio shop has to cannibalize parts to repair these radios as Motorola no longer supports them. Due to
age and rigorous use, the liquid crystal screens on many of these radios are almost unreadable. Older
technology batteries are always an issue and are frequently dying on us in the field. These radios are also in the
shop numerous times for repair and transmitter alignment. Firefighter and police officer safety is greatly
compromised by having these old radios in the field and need to be replaced as soon as possible.
Our original plan was to budget for radio replacement over the next 5 years. But due to increased risk to
firefighter and police officer safety we are asking for Federal help. The fire department is seeking Federal
assistance and will purchase new portable and mobile radios with any Federal money received. The money
originally budgeted for fire department radio replacement will then be given to the police department to replace
their radios sooner.
We have a need to purchase 65 dual band portable radios, each with a spare lithium -ion battery, speaker
microphone, Bluetooth earpiece, and battery charger adaptor. We need 10 dual band mobile radios to be placed
in front line apparatus.
* Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the
benefits your department or your community will realize if the project described is funded (i.e. anticipated savings
and /or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification
for the budget items relating to the cost of the requested items. *3000 characters
We are requesting Federal assistance to replace Tukwila Fire Department radios that are non -P -25 compliant
and over 20 years old. The Tukwila Police Department will benefit from us receiving this grant by allowing them
to receive their radio system several years earlier than if we had to budget for them as originally planned. The
Tukwila Police Department has over 200 non -P -25 compliant portable radios.
We are purchasing dual band digital P -25 portable and mobile radios. These state of the art radios are also
designed to be upgradable to newer systems for up to 20 years from now. The system here is scheduled to be
upgraded to all digital in 2018 so we will be ahead of the game. These radios operate in the 800 MHz and VHF
bands. Our current radios operate only in the 800 MHz band. We have numerous agencies in the local area and
Statewide that operate in the VHF band. We currently have only 4 VHF radios in the department. Obtaining the
new dual band radios will greatly enhance our local, State, and Federal interoperability communications.
By purchasing one type of portable and mobile radio there will be a money savings when new channel templates
are built. Currently we have 25 templates because there are numerous radio models and software versions in
our fleet. We will also ensure that the budget for maintaining and replacing radios be increased so we are not in
this position 20 years from now.
The vendor we use to purchase these radios is used by all departments in King County. They give us the best
price available.
* Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e.,
describe how frequently the equipment will be used or what the benefits will provide the personnel in your
department)? How would this award affect your department's ability to protect lives and property in your
community? *3000 characters
Firefighter safety is greatly enhanced with purchase of the new portable radios. Safety features include a larger
emergency button and large knobs so you can operate them with your firefighting gloves on. When you change
channels the radio "speaks" which channel you have changed to eliminating the need to look at the screen. The
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noise canceling microphone cancels out noise such as chain saws, gas generators, fire engines, so all the
receiving radio hears is the voice of the caller. The devices have Bluetooth earpieces for better sound quality in
noisy environments. They are capable of GPS locating. Radios are upgradable to digital. Our system is slated to
be digital by 2018. Adding the VHF band allows us to talk to police, fire, city, public works, State and Federal
interoperable channels. This is extremely important in large statewide mobilizations, disasters, and planned
events. Since it is a dual band radio it eliminates the need to have a second radio. Currently we only have 2 VHF
portable and 3 VHF mobile radios so we have a very limited capability in the VHF band.
If we get this grant to replace the portable radios we intend to take the 10 to 15 year old portable radios and
create a backup communications cache of radios that can be used in disasters or large planned events. This
cache of back up radios will have police, fire, city, public works, State and Federal interoperable channels
installed so they can be used by any police, fire, public works, and emergency management agency in King
County. We can issue the radios to other departments or agencies that do not have 800 MHz capabilities during
disasters or at large planned events where extra radios are needed. The cache will be maintained by us and the
costs for new batteries, service, and annual billing of per radio costs will be shared by all departments. There are
only 2 back up radio caches in the area. One is at the Port of Seattle and the other is in Seattle. Ours would be
the largest of these caches as we cover a larger area and have more agencies involved. And there would also
be up to 2 DHS certified COML's (Communications Unit Leaders) both from Tukwila available to deploy with the
cache. This concept of a backup cache will benefit all communities and cities in the Greater Puget Sound area.
Budget
Budget Object Class
a. Personnel $ 0
b. Fringe Benefits $ 0
c. Travel $ 0
d. Equipment $ 374,135
e. Supplies $ 0
f. Contractual $ 0
g. Construction $ 0
h. Other $ 2,000
i. Indirect Charges $ 0
j. State Taxes $ 35,730
Federal and Applicant Share
Federal Share $ 391,272
Applicant Share $ 20,593
Federal Rate Sharing ( %) 95/5
Non - Federal Resources (The combined Non - Federal Resources must equal the Applicant Share of $ 20,593)
a. Applicant $ 20,593
b. State $ 0
c. Local $ 0
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d. Other Sources $ 0
If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this
space to provide information on the project, cost share match, or if you have an indirect cost agreement with a
federal agency.
Total Budget $ 411,865
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Narrative Statement
For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual
narratives for the Project Description, Cost - Benefit, Statement of Effect, and Additional Information in the
Request Details section for each Activity for which you are requesting funds. Please return to the Request
Details section for further instructions. You will address the Financial Need in Applicant Characteristics II
section of the application. We recommend that you type each response in a Word Document outside of
the grant application and then copy and paste it into the spaces provided within the application.
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Assurances and Certifications
FEMA Form SF 424B
You must read and sign these assurances. These documents contain the Federal requirements attached
to all Federal grants including the right of the Federal government to review the grant activity. You should
read over the documents to become aware of the requirements. The Assurances and Certifications must
be read, signed, and submitted as a part of the application.
Note: Fields marked with an * are required.
O.M.B Control Number 4040 -0007
Assurances Non - Construction Programs
Note: Certain of these assurances may not be applicable to your project or program. If you have any questions,
please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to
certify to additional assurances. If such is the case, you will be notified.
As the duly authorized representative of the applicant I certify that the applicant:
1. Has the legal authority to apply for Federal assistance and the institutional, managerial and
financial capability (including funds sufficient to pay the non - Federal share of project costs) to
ensure proper planning, management and completion of the project described in this
application.
2. Will give the awarding agency, the Comptroller General of the United States, and if
appropriate, the State, through any authorized representative, access to and the right to
examine all records, books, papers, or documents related to the award; and will establish a
proper accounting system in accordance with generally accepted accounting standards or
agency directives.
3. Will establish safeguards to prohibit employees from using their positions for a purpose that
constitutes or presents the appearance of personal or organizational conflict of interest, or
personal gain.
4. Will initiate and complete the work within the applicable time frame after receipt of approval of
the awarding agency.
5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763)
relating to prescribed standards for merit systems for programs funded under one of the
nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit
System of Personnel Administration (5 C.F.R. 900, Subpart F).
6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not
limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits
discrimination on the basis of race, color or national origin; (b) Title IX of the Education
Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1683, and 1685 - 1686), which
prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973,
as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of
handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101-
6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and
Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis
of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment
and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on
the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act
of 1912 (42 U.S.C. § §290 dd -3 and 290 ee -3), as amended, relating to confidentiality of
alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42
U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or
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financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under
which application for Federal assistance is being made; and (j) the requirements of any other
nondiscrimination statute(s) which may apply to the application.
7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform
Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which
provide for fair and equitable treatment of persons displaced or whose property is acquired
as a result of Federal or federally- assisted programs. These requirements apply to all interest
in real property acquired for project purposes regardless of Federal participation in
purchases.
8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324-
7328) which limit the political activities of employees whose principal employment activities
are funded in whole or in part with Federal funds.
9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. § §276a to
276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work
Hours and Safety Standards Act (40 U.S.C. § §327 -333), regarding labor standards for
federally- assisted construction subagreements.
10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of
the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special
flood hazard area to participate in the program and to purchase flood insurance if the total
cost of insurable construction and acquisition is $10,000 or more.
11. Will comply with environmental standards which may be prescribed pursuant to the following:
(a) institution of environmental quality control measures under the National Environmental
Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating
facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d)
evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of
project consistency with the approved State management program developed under the
Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal
actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act
of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground sources of
drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and,
(h) protection of endangered species under the Endangered Species Act of 1973, as
amended (P.L. 93 -205).
12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.)
related to protecting components or potential components of the national wild and scenic
rivers system.
13. Will assist the awarding agency in assuring compliance with Section 106 of the National
Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and
protection of historic properties), and the Archaeological and Historic Preservation Act of
1974 (16 U.S.C. 469a -1 et seq.).
14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research,
development, and related activities supported by this award of assistance.
15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7
U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals
held for research, teaching, or other activities supported by this award of assistance.
16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et
seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence
structures.
17. Will cause to be performed the required financial and compliance audits in accordance with
the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States,
Local Governments, and Non - Profit Organizations."
18. Will comply with all applicable requirements of all other Federal laws, executive orders,
regulations and policies governing this program.
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Signed by Matt Hickey on 12/01/2013
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Form 20 -16C
You must read and sign these assurances.
Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug -
Free Workplace Requirements.
Note: Fields marked with an * are required.
O.M.B Control Number 1660 -0025
Applicants should refer to the regulations cited below to determine the certification to which they are required to
attest. Applicants should also review the instructions for certification included in the regulations before
completing this form. Signature on this form provides for compliance with certification requirements under 44
CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government -wide Debarment and
Suspension (Non - procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The
certifications shall be treated as a material representation of fact upon which reliance will be placed when the
Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative
agreement.
1. Lobbying
A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons
(entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant
certifies that:
(a) No Federal appropriated funds have been paid or will be paid by or on behalf of the
undersigned to any person for influencing or attempting to influence an officer or employee of any
agency, a Member of Congress, an officer or employee of congress, or an employee of a Member
of Congress in connection with the making of any Federal grant, the entering into of any
cooperative agreement and extension, continuation, renewal amendment or modification of any
Federal grant or cooperative agreement.
(b) If any other funds than Federal appropriated funds have been paid or will be paid to any person
for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of congress, or an employee of a Member of Congress in
connection with this Federal grant or cooperative agreement, the undersigned shall complete and
submit Standard Form LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions.
(c) The undersigned shall require that the language of this certification be included in the award
documents for all the sub awards at all tiers (including sub grants, contracts under grants and
cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose
accordingly.
2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient)
A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for
prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510 -A, the
applicant certifies that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced
to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered
transactions by any Federal department or agency.
(b) Have not within a three -year period preceding this application been convicted of or had a
civilian judgment rendered against them for commission of fraud or a criminal offense in connection
with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State antitrust statutes or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false
statements, or receiving stolen property.
(c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity
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(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification: and
(d) Have not within a three -year period preceding this application had one or more public
transactions (Federal, State, or local) terminated for cause or default; and
B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an
explanation to this application.
3. Drug -Free Workplace (Grantees other than individuals)
As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for
grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620:
(A) The applicant certifies that it will continue to provide a drug -free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture,
distribution, dispensing, possession, or use of a controlled substance is prohibited in
the grantee's workplace and specifying the actions that will be taken against
employees for violation of such prohibition;
(b) Establishing an on -going drug free awareness program to inform employees
about:
(1) The dangers of drug abuse in the workplace;
(2) The grantees policy of maintaining a drug -free workplace;
(3) Any available drug counseling, rehabilitation and employee
assistance programs; and
(4) The penalties that may be imposed upon employees for drug abuse
violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of
the grant to be given a copy of the statement required by paragraph (a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a
condition of employment under the grant, the employee will:
(1) Abide by the terms of the statement and
(2) Notify the employee in writing of his or her conviction for a violation
of a criminal drug statute occurring in the workplace no later than five
calendar days after such conviction.
(e) Notifying the agency, in writing within 10 calendar days after receiving notice
under subparagraph (d)(2) from an employee or otherwise receiving actual notice of
such conviction. Employers of convicted employees must provide notice, including
position title, to the applicable DHS awarding office, i.e. regional office or DHS office.
(f) Taking one of the following actions, against such an employee, within 30 calendar
days of receiving notice under subparagraph (d)(2), with respect to any employee
who is so convicted:
(1) Taking appropriate personnel action against such an employee, up
to and including termination, consistent with the requirements of the
Rehabilitation Act of 1973, as amended; or
(2) Requiring such employee to participate satisfactorily in a drug abuse
assistance or rehabilitation program approved for such purposes by a
Federal, State, or local health, law enforcement or other appropriate
agency.
(g) Making a good faith effort to continue to maintain a drug free workplace through
implementation of paragraphs (a), (b), (c), (d), (e), and (f).
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(B) The grantee may insert in the space provided below the site(s) for the performance of work
done in connection with the specific grant:
Place of Performance
Street City State Zip
444 Andover Pk. E. Tukwila Washington 98188 -7606
Action
If your place of performance is different from the physical address provided by you in the Applicant
Information, press Add Place of Performance button above to ensure that the correct place of
performance has been specified. You can add multiple addresses by repeating this process multiple
times.
Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification
in each Federal fiscal year. A copy of which should be included with each application for DHS funding.
States and State agencies may elect to use a Statewide certification.
Signed by Matt Hickey on 12/01/2013
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FEMA Standard Form LLL
Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20-
16C for lobbying activities definition.
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Submit Application
Application 100% complete, Submitted
Please click on any of the following links to visit a particular section of your application. Once all areas of
your application are complete, you may submit your application.
Application Area Status
Overview Complete
Contact Information Complete
Applicant Information Complete
Applicant Characteristics (I) Complete
Applicant Characteristics (II) Complete
Department Call Volume Complete
Request Information Complete
Request Details Complete
Budget Complete
Assurances and Certifications Complete
PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT.
• YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you
are not yet ready to submit this application, save it, and log out until you feel that you have no more
changes.
• When you submit this application, you, as an authorized representative of the organization
applying for this grant, are certifying that the following statements are true:
To the best of my knowledge and belief, all data submitted in this application are true and correct.
This application has been duly authorized by the governing body of the applicant and the applicant
will comply to the Assurances and Certifications if assistance is awarded.
To sign your application, check the box below and enter your password in the space provided. To submit
your application, click the Submit Application button below to officially submit your application to FEMA.
Note: The primary contact will be responsible for signing and submitting the application. Fields marked
with an * are required.
I, Matt D. Hickey, am hereby providing my signature for this application as of 05- Dec -2013.
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TO:
City of Tukwila
Jim Haoerton, Mayor
INFORMATIONAL U��U�^��������U�
nn�n ����n�o�mn n��n����~ u�u�~n�n��x��~�n�����n�n
Mayor Haggerton
Finance & Safety Committee
FROM: Peggy McCarthy, Finance Director
BY: Vicky Carlsen, Deputy Finance Director
DATE: February 12, 2014
SUBJECT: Option to Enhance Revenues: Faise Alarm Fees
ISSUE
Review current faise alarm fees and approve fee increase.
BACKGROUND
Fees for police false alarms have not been adjusted since 1985 and fire false alarms have not
been adjusted since 2004. As City resources are expended to respond to, and bill for false
a|armo, an increase the fees is being proposed to help recoup City costs and also to deter the
occurrence of false alarms.
Responding to an Alarm
When an alarm monitoring company receives an alert that an alarm has been thggered, they
call 911 to report the alarm.
The standard response for police is a minimum of two officers. When they arrive at the scene,
they will walk the perimeter and check doors and windows for any signs of a break-in. If nothing
suspicious is located and there are no signs of a breok-in, they mark the incident report as a
false alarm. The average length of a response to a police false alarm is 10-20 minutes,
depending on the size of the business or residence.
Fire personnel are dispatched to an alarm in a similar manner with a minimum response time of
30 minutes. Response time is typically longer for fire because apparatus are usually responding
from a fire station and must gear up before leaving the station.
Costs to the City for responding to mha|oe alarm include apparatus usage and personnel time
spent responding to the a|onn, as well as administrative time to bill and collect payment for the
false alarm.
Current False Alarm Fees
False alarm fees are addressed in the Tukwila Municipal Code Chapter 8.08 False Alarms and
Chapter 16.16 International Fire Code. The City currently charges false alarm fees when the
City receives or responds to more than two false alarms of fire, intrusion, crime or other safety-
related emergency at any single place of busineoa, home, vehicle or other premise or place
within any calendar year.
There is no charge for the first two false alarms for both police and fire. The third and
subsequent police false alarms result in a fine of $25.00 each. After the third fire false a|onn,
the fee is $50.00 per false alarm. The number of false alarms is calculated by calendar year.
INFORMATIONAL MEMO
Page 2
As mentioned previously, fees for police false alarms have not been adjusted since 1985 and
fire false alarms have not been adjusted since 2004.
While 8.08.040 states that failure to make payment for a false alarm in a timely manner
constitutes a civil infraction, this has not been enforced.
DISCUSSION
False Alarm Statistics for the City
The table below represents the number of false alarms for both police and fire for the last three
complete calendar years. A large percentage of false alarms are not billable because they are
either the first or second false alarm in a calendar year.
Police
Year
Total # of
false alarms
# of billable
false alarms
Amount
billed
2012
872
255
$6,375
2011
810
229
$5725
,
2010
837
267
$6,675
Fire
Year
Total # of
false alarms
# of billable
false alarms
Amount
billed
2012
552
17
$600
2011
632
25
$900
2010
666
21
$800
Potential Impact for Increasing False Alarm Fees
Should the City's false alarm experience under the increased fee structure mirror the experience
before the increase, additional revenue would be generated. Should the occurrence of false
alarms decrease under the increased fee structure, response and billing cost savings would be
realized.
Comparison of Surrounding Jurisdiction False Alarm Fees
The table below lists several surrounding jurisdictions and the fees they charge for false alarms.
The table does not include information on alarm registration fees, alarm renewal fees, or other
action that may be taken by the jurisdiction responding to a false alarm.
Source: City Codes, websites
To change the fee structure, two sections of the Municipal Code, 8.08.040 False Alarm — Fines
and 16.16.080, require modification. Language regarding the actual fees charged will be
removed from the Code and set by Resolution. By setting the fees by Resolution rather than in
the Code itself, it will be easier to update the fees on a regular basis.
The proposed and current fee schedule for false alarms follows:
30
False Alarm Fees
Jurisdiction
2n
4
5
6
>6
Bellevue
$0
$75
$100
$125
$150
$200
$250
Burien
150
150
150
150
150
150
150
Kirkland
50
50
100
150
200
250
300
Redmond
0
25
50
75
100
Suspension of
service
Renton
0
0
0
50
50
100 100
1101111111•1111111.1
11111111111111111111111
200 200
Kent
0
0
81
108
Auburn
0
0
150
150
Des Mollies
0
0
100
200
200
Tukwila
0
0
25
25
25
25
25
Source: City Codes, websites
To change the fee structure, two sections of the Municipal Code, 8.08.040 False Alarm — Fines
and 16.16.080, require modification. Language regarding the actual fees charged will be
removed from the Code and set by Resolution. By setting the fees by Resolution rather than in
the Code itself, it will be easier to update the fees on a regular basis.
The proposed and current fee schedule for false alarms follows:
30
INFORMATIONAL MEMO
Page 3
False Alarm
Proposed
Fee
Current
Fire Fee
Current
Police Fee
First
$0
0
0
Second
$0
0
0
Third
$150
25
25
Fourth and Subsequent
$200
50
25
The recommended fee structure will encourage alarm owners to take more steps to reduce the
number of false alarms and keep the rates comparable with surrounding jurisdictions. Fees
incurred in the new schedule will help to offset costs of responding to recurring false alarms. By
keeping the fees limited to two rates, the billing process will continue to be straight-forward and
easy to manage.
We are also recommending that the civil infraction for failing to make timely payment for false
alarms be removed from the Code as this part of the Code is not currently being enforced. Non-
payment is pursued by the City's collection agency and business licenses are withheld for
businesses with unpaid false alarm and other fees providing a payment incentive.
Attached is an ordinance to amend 8.08.040 that will remove the false alarm fees from the TMC.
Also attached is a resolution to set the new fee schedule for false alarms. Both the ordinance
and the resolution should take effect at the same time. TMC 16.16.080 will be amended when
Fire amends 16.16 International Fire Code.
RECOMMENDATION
Council is being asked to approve the Ordinance and Resolution. This item is scheduled for the
February 24, 2014 Committee of the Whole and March 3, 2014 Regular Council Meeting.
ATTACHMENTS
Copy of TMC 8.08.040
Draft Ordinance
Draft Resolution
31
32
RAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, AMENDING ORDINANCE NO.
1363 §1 (PART), AS CODIFIED AT TUKWILA MUNICIPAL
CODE SECTION 8.08.040, "FALSE ALARM — FINES," TO
INCREASE FINES RELATING TO FALSE ALARMS;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING
AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 1363 amended Title 8 of the Tukwila Municipal Code;
and
WHEREAS, Section 1 of Ordinance No. 1363 included Tukwila Municipal Code
Section 8.08.040, which established fines for false alarms; and
WHEREAS, the fines for police false alarms have not been adjusted since 1985,
and the fines for fire false alarms have not been adjusted since 2004; and
WHEREAS, it has been determined that false alarm fines should be increased to
recover costs associated with responding to false alarms and to encourage alarm
owners to reduce the number of false alarms; and
WHEREAS, false alarm fines should be reviewed and updated on a regular basis;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Section 8.08.040 Amended. Ordinance No. 1363 §1 (part), as
codified at Tukwila Municipal Code Section 8.08.040, "False Alarm — Fines," is hereby
amended to read as follows:
8.08.040 False Alarm — Fines
A. In the event that, in any calendar year, any department of the City receives or
responds to a total of more than two false alarms of fire, intrusion, crime or other safety -
related emergency at any single place of business, home, vehicle or other premises or
place, the owner of said premises or place shall, within 10 days of receipt of written bill
therefor, pay to the City the sum of $25.00 as to each such false alarm in excess of two
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Page 1 of 2
33
fee charged in accordance with the fee schedule to be adopted by resolution of the
Tukwila City Council.
B. TMC 8.08.040A shall not apply to any false alarm intentionally sent by a person
with respect to whom the owner has no right of control by reason of an employment,
means of electronic or mechanical device, other than a telephone, installed by the
this section shall bear the burden of proving that the exception set forth in this
a civil infraction.
Section 2. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 3. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 4. Effective Date. This ordinance or a summary thereof shall be published
in the official newspaper of the City, and shall take effect and be in full force April 1,
2014.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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Page 2 of 2
TITLE 8 - PUBLIC PEACE, MORALS AND SAFETY
Sections:
8.08.010
8.08.020
8.08.030
CHAPTER 8.08
FALSE ALARMS
Audible Alarm Nuisance
Outside Audible Intrusion Alarm — Notice
Required
Automatic Telephone Dialing System —
Connection with Police and Fire Communications
Prohibited
8.08.040 False Alarm — Fines
8.08.010 Audible Alarm Nuisance
Any alarm audible upon abutting property for a period in
excess of one -half hour is declared to be a public nuisance
and may be summarily abated by the Police Department.
(Ord 1363 §1 (part), 1985)
8.08.020 Outside Audible Intrusion Alarm - Notice
Required
Any person connecting an outside audible intrusion alarm
to any building located within the City limits shall notify the
Police Department of the City of such connection.
(Ord. 1363 § 1(part), 1985)
8.08.030 Automatic Telephone Dialing System -
Connection with Police and Fire Communications
Prohibited
No person shall connect any automatic telephone dialing
system to the Tukwila Police Department, Tukwila Fire
Department, or Valley Communications.
(Ord. 1363 §1 (part), 1985)
8.08.040 False Alarm - Fines
A. In the event that, in any calendar year, any de-
partment of the City receives or responds to a total of more
than two false alarms of fire, intrusion, crime or other safety -
related emergency at any single place of business, home,
vehicle or other premises or place, the owner of said premises
or place shall, within ten days of receipt of written bill therefor,
pay to the City the sum of $25.00 as to each such false alarm
in excess of two.
B. TMC 8.08.040A shall not apply to any false alarm
intentionally sent by a person with respect to whom the owner
has no right of control by reason of an employment, tenancy or
similar relationship unless the City establishes that the alarm
was sent by means of electronic or mechanical device, other
than a telephone, installed by the owner in a manner which
failed to comply with applicable statutes, codes or regulations.
In any proceeding brought to enforce this section, the party
charged with a violation of this section shall bear the burden of
proving that the exception set forth in this subsection applies.
C. Failure to timely make any payment required by TMC
8.08.040A shall constitute a civil infraction.
(Ord. 1363 §1 (part), 1985)
CHAPTER 8.09
CRIMES RELATING TO FIRE
Sections:
8.09.010 Reckless Burning
8.09.020 Fire — Miscellaneous Crimes
8.09.010 Reckless Burning
The following statutes of the State of Washington are
adopted by reference.
RCW 9A.48.010 Definition.
RCW 9A.48.050 Reckless burning.
RCW 9A.48,060 Reckless burning — Defenses.
(Ord. 1677 §8, 1993: Ord. 1363 §1 (part), 1985)
8.09.020 Fire - Miscellaneous Crimes
The following statutes of the State of Washington are
adopted by reference:
RCW 9.40.040 Operating engine or boiler without spark
arrester.
(Ord. 1363 §1 (part), 1985)
Produced by the City of Tukwila, City Clerk's Office
Page 8-9
35
36
FT
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF TUKWILA, WASHINGTON, ADOPTING
A FALSE ALARM FEE SCHEDULE.
WHEREAS, the City has analyzed current false alarm fees; and
WHEREAS, fees for police false alarms have not been adjusted since 1985, and
fees for fire false alarms have not been adjusted since 2004; and
WHEREAS, it has been determined that false alarm fees should be increased to
recover costs associated with responding to false alarms and to encourage alarm
owners to reduce the number of false alarms; and
WHEREAS, false alarm fees should be reviewed and updated on a regular basis;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
False alarm fees will be charged according to the following schedule, which shall
supersede any previously adopted false alarm fee or fine and take effect on April 1,
2014:
False Alarm
Fee
First
$0
Second
$0
Third
$150
Fourth and subsequent
$200
False alarm fees shall not apply to single family residences.
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Page 1 of 2
37
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
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38
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Page 2 of 2
City of Tukwila
TO:
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Peggy McCarthy, Finance Director
DATE: January 12, 2013
SUBJECT: Finance and Safety Committee - 2014 Work Plan
ISSUE
Review the topics listed on the Finance and Safety Committee - 2014 Work Plan.
BACKGROUND
A schedule of tentative agenda items has been developed to --
1. inform the Committee of topics under consideration for 2014,
2. to ensure time sensitive issues come before the Committee in a timely manner, and
3. to distribute the agenda items among the meetings to achieve a balance whenever
possible.
FINANCIAL IMPACT
None.
DISCUSSION
The tentative 2014 Finance and Safety Work Plan submitted with this memorandum is
preliminary and contains mainly Finance department agenda items. The agenda will be
developed further as the year progresses and may be populated with additional topics from the
Finance and other departments and topics desired by the Committee. An updated 2014
Finance and Safety Committee Work Plan will be included in the Committee agenda packet
periodically to keep the Committee members informed.
RECOMMENDATION
For information only.
ATTACHMENTS:
Finance and Safety Committee 2014 Work Plan
39
40
Finance and Safety Committee - 2014 Work Plan
item
Description
Qtr.
Dept.
Status
FINANCIAL POLICIES
Financial Policy — Debt
2
FIN
Financial Policy — Reserve, One-Time Revenue
2
FIN
Financia|Po|icy — Fees
2-3
FIN
Financial Policy- Other including prioritization of CIP projects ^
use of impact fees for debt service, fleet financing
2-3
FIN
Procurement and budget poHcies
3
FIN
REVENUE ENHANCEMENTS �Q�@���W��W�u�m������s��
Transportation Beneflt District
2
FIN
Revenue enhancement — Faise Alarm Fees
l
FIN
Revenue enhancement — Charge for Motor Vehicle Accidents
1,2
FIN
BUDGET
2013-14 Budget matters
1
FIN
2015-16 Budget process update
2-3
FIN
Fire Department Pipeline Employees
1
Fire
Debt issuance — CIP Interurban Avenue South, Boeing Access
Road
4
FIN
Ordinance amending 2014 budget
4
FIN
Ordinances Ievying property taxes
4
FIN
Ordinance adopting 2015-2016 budget
4
FIN
Resolution adopting 2015-2020 CIP
4
FIN
ECONOMIC DEVELOPMENT
Debt issuance — Urban Renewal
2-3
FIN
Complete property purchase and select developer for Urban
Renewal area
1-4
EconDev
Tukwila Commons nonprofit
EconDev
City of Tukwila
Finance and Safety Committee - 2014 Work Plan
City of Tukwila
OTHER
Finance and Safety Committee Work plan
Actuarial valuations for Self- Insured Healthcare Plans
Update on Affordable Care Act
Commercial vehicles in residential zones issues
Ethics code (carryover from 2013)
FEMA grant update
Resolution adopting City's Comprehensive Emergency
Management Plan
International Fire Code update — 3 ordinances
Resolution establishing the "Tukwila City of Opportunity"
scholarship
Resolutions cancelling past due accounts receivable and
outstanding claims, payroll, etc
Reports /Briefings '''
Frequency
Dept.
Sales Tax and Misc Revenue report
Quarterly
Finance
Investment report
Quarterly
Finance
Police Report
Quarterly
Police
Fire Department mid -year 2014 report
Semi - annually
Fire
Fire Department update
Quarterly
Fire
City of Tukwila
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Finance and Safety Committee
FROM: Bruce Linton, Assistant Chief of Police
DATE: February 10, 2014
SUBJECT: Police Department 4th Quarter, 2013 Report
BACKGROUND
The Police Department would like to keep the Finance and Safety Committee better
informed as to public safety and policing issues within the city.
At a previous Finance and Safety meeting, I offered to provide the committee quarterly
reports beginning in 2012. The committee was in unanimously favor of receiving
quarterly reports. This report is for the fourth quarter of 2013.
DISCUSSION
During the presentation, I will discuss crime in Tukwila and strategies to reduce crime.
RECOMMENDATION
The report is for information and discussion only. The Finance and Safety Committee is
not being asked to make any decisions.
ATTACHMENTS
Power Point Presentation — 4th quarter report
43
44
4
7
Depart f e t
Finance and S'-_A)ty Committee
Quarterly Ini-ormation Brief
4th Quarter 2013
ice & Safety
Quarterly Informa
ion B
le
Agenda
4th Quarter Highlights
Crime Statistics
Crime Reduction Strategies
A world-class police department delivering professional law enforcement service
2
finance & Sa ety
Quarterly Information Brie
Highlights
Staffing
• Three new officers began FTO
• Three new records specialists began training
• One officer on long-term military deployment
A world-class police department delivering professional law enforcement service
3
finance & Sa ety
Quarterly Information Brie
Highlights
Significant Operations
• Patrol Response: Day of Thanksgiving Sales and Black
Friday Sales
• Central Business District Patrol Emphasis: Day After
Christmas Sales
• Officer-Involved Shooting At Cash & Carry
• Robbery suspect succumbed
• nvo lved -offi ce rs returned to normal duty
I• nvestigation ongoing
A world-class police department delivering professional law enforcement service
4
finance & Sa ety
Quarterly Information Brie
Highlights
Community Events
Spirit of Giving Donation Drive
---Christmas Caroling
----Shop With A Cop
A world-class police department delivering professional law enforcement service
5
finance & Sa ety
Quarterly Information Brie
Highlights
Strategic Planning
----Staff engagement meeting sessions
• Two sessions held 11/13/13-11/14/13
• Opportunity for staff to provide input
----Second Strategic Planning Committee meeting held
12/4/13
• Feedback from staff engagement sessions discussed
PD leadership met with Berk Consulting 12/20/13
A world-class police department delivering professional law enforcement service
6
finance & Sa ety
Quarterly Information Brie
Highlights
Other Updates
----Chronic Nuisance Properties
Riverside Residences & Jet Inn
Coplogic — Online Reporting
Kick-Off meeting held in 10/13
----Security Issues at Light Rail Station
----Human Trafficking
A world-class police department delivering professional law enforcement service
7
ice & Safety
Quarterly Information Brie
4th Quarter Crime Statistics
Case Reports
3000
2500
2000
1500
1000
500
0
Case Reports
200520062007200820092010201120122013
Fourth Quarter
2005-2013
— Fourth Quarter
Average
A world-class police department delivering professional law enforcement service
8
ice & Safety
Quarterly Information Brie
4th Quarter Crime Statistics
Calls for Service
10000
9000
8000
7000
6000
5000
4000
3000
2000
1000
0
Calls for Service
2005 2006 2007 2008 2009 2010 2011 2012 2013
Fourth Quarter 2005-
2013
— Fourth Quarter
Average
A world-class police department delivering professional law enforcement service
9
ice & Safety
Quarterly Information Brie
4th Quarter Crime Statistics
40
35
30
25
ajc 20
1-
15
10
5
0
Robbery
2005 2006 2007 2008 2009 2010 2011 2012 2013
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2005-2013
— Fourth Quarter
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A world-class police department delivering professional law enforcement service
10
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Quarterly Information Brie
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14
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A world-class police department delivering professional law enforcement service
16
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17
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A world-class police department delivering professional law enforcement service
18
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A world-class police department delivering professional law enforcement service
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A world-class police department delivering professional law enforcement service
20
ice & Safety
Quarterly Information Brie
2013 Crime Statistics
140
120
100
80
60
40
20
0
Theft from Vehicle Offenses
201 2-201 3 Compared to Previous Years
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ig 0 0-
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2012-2013
A world-class police department delivering professional law enforcement service
21
ice & Safety
Quarterly Information Brie
Crime Reduction Strategies
Our crime reduction strategies support the city's
strategic planning priorities
City priority one — Crime reduction along TIB
City priority two — Improved environment for
community livability
A world-class police department delivering professional law enforcement service
22
ice & Safety
Quarterly Information Brie
Crime Reduction Strategies
Crime Reduction Initiative
Strategy A— Target Hot Spots & Key Offenders
Strategy B — Strengthen Investigations & Timely
Arrests
Strategy C — Increase Accessibility, Visibility &
Responsiveness
A world-class police department delivering professional law enforcement service
23
ice & Safety
Quarterly Information B ie
,.
Questions?
A world-class police department delivering professional law enforcement service
24