HomeMy WebLinkAboutReg 2014-02-18 COMPLETE AGENDA PACKETL Tukwila City Council Agenda
o ❖REGULAR MEETING • ❖
Op 2 Jim
y David
Haggerton, Mayor Councilmembers + Joe Duffie + Dennis Robertson
Cline, CityAdministrator + Allan Ekberg + Verna Seal
Quinn, Council President + Kathy Hougardy + Kate Kruller
De'Sean
Tuesday, February 18, 2014; 7:00 PM • Ord #2430 • Res #1816
1. CALL TO ORDER / PLEDGE OF ALLEGIANCE / ROLL CALL
2. APPOINTMENTS
a. Confirm the appointment of Stephen Wheeler to Position #3 on the
Civil Service Commission, with a term expiring 12/31/2019.
b. Confirm the appointment of Julie Lee to Position #4 on the Park
Commission, with a term expiring 3/31/2015.
c. Confirm the appointment of Hassan Abdi as the Student Representative
on the Park Commission, with a term expiring June 2015. (Date of
expiration will be based on graduation date.)
Pg.1
Pg.1
Pg.1
3. CITIZEN
COMMENT
At this time, you are invited to comment on items not included on this agenda
(p /ease limit your comments to five minutes per citizen). To comment
on an item listed on this agenda, please save your comments until the issue is
presented for discussion.
4. CONSENT
AGENDA
a. Approval of Minutes: 2/3/14 (Regular Mtg.)
b. Approval of Vouchers.
c. Authorize the Mayor to sign Supplement No. 2 to contract #13 -029 with
KPG, Inc., for construction management services for the East Marginal
Way South Overlay and Repair Project in the amount of $189,503.82.
(Reviewed and forwarded to Consent by Transportation Committee on
2/10/14.)
d. Authorize the Mayor to sign Change Order Nos. 1 and 2 to the facility
relocation agreement ( #13 -121) with Puget Sound Energy for utility
relocation relating to the Tukwila Urban Center Transit Center Project in
the amount of $75,914.80. (Reviewed and forwarded to Consent by
Transportation Committee on 2/10/14.)
Pg.13
Pg.37
5. UNFINISHED
BUSINESS
a. A resolution adopting the City's Comprehensive Emergency Management
Plan (CEMP).
b. A resolution establishing a City scholarship program for continuing
education.
c. An ordinance adopting the 2014 Parks, Recreation and Open Space Plan
for the City of Tukwila, and repealing Ordinance Nos. 2207 and 2213.
d. Authorize the Mayor to sign an Interlocal Agreement with the City of
Kent for repairs to the Briscoe - Desimone Levee.
Please refer to 2/10/14 CO. W. packet. Q
e. Authorize the Mayor to sign Change Order #1 to contract #13 -181 with
Green River Construction for the Sewer Repair at 6450 Southcenter
Boulevard Project in the amount of $104,462.03.
Please refer to 2/10/14 CO. W. packet. Q
Pg.47
Pg.51
Pg.59
Pg.65
Pg.79
(continued.)
REGULAR MEETING
Tuesday, February 18, 2014
Page 2
5. UNFINISHED
BUSINESS
(cone)
f. An ordinance granting a non - exclusive franchise to tw telecom of
washington, Ilc, legally authorized to conduct business in the State of
Washington, for the purpose of constructing, operating, and maintaining
a telecommunications system in certain public rights -of -way in the City,
and repealing Ordinance No. 2231.
Pg.81
6. NEW BUSINESS
7. REPORTS
a. Mayor
b. City Council
c. Staff - City Administrator Report
d. City Attorney
e. Intergovernmental
Pg.99
8. MISCELLANEOUS
9. EXECUTIVE SESSION
10. ADJOURNMENT
Tukwila City Hall is wheelchair accessible.
Reasonable accommodations are available at public hearings with advance notice to the
City Clerk's Office (206- 433 -1800 or TukwilaCityClerk @TukwilaWA.gov). This notice is available at
www,tukwilawa,gov, and in alternate formats with advance notice for those with disabilities.
Tukwila Council meetings are audio /video taped.
HOW TO TESTIFY
If you would like to address the Council, please go to the podium and state your name and address clearly for
the record. Please observe the basic rules of courtesy when speaking and limit your comments to five
minutes. The Council appreciates hearing from citizens but may not be able to take immediate action on
comments received until they are referred to a Committee or discussed under New Business.
COUNCIL MEETINGS
No Council meetings are scheduled on the 5th Monday of the month unless prior public notification is given.
Regular Meetings - The Mayor, elected by the people to a four -year term, presides at all Regular Council
Meetings held on the 1st and 3rd Mondays of each month at 7:00 p.m. Official Council action in the
form of formal motions, adopting of resolutions and passing of ordinances can only be taken at Regular
Council meetings.
Committee of the Whole Meetings - Council members are elected for a four -year term. The Council
President is elected by the Council members to preside at all Committee of the Whole meetings for a
one -year term. Committee of the Whole meetings are held the 2nd and 4th Mondays at 7:00 p.m.
Issues discussed are forwarded to the Regular Council meeting for official action.
GENERAL INFORMATION
At each Council meeting citizens are given the opportunity to address the Council on items that are not
included on the agenda during CITIZENS COMMENTS. Please limit your comments to 5 minutes.
Special Meetings may be called at any time with proper public notice. Procedures followed are the same as
those used in Regular Council meetings.
Executive Sessions may be called to inform the Council of pending legal action, financial, or personnel
matters.
PUBLIC HEARINGS
Public Hearings are required by law before the Council can take action on matters affecting the public interest
such as land -use laws, annexations, rezone requests, public safety issues, etc. Section 2.04.150 of the
Tukwila Municipal Code states the following guidelines for Public Hearings:
1. The proponent shall speak first and is allowed 15 minutes for a presentation.
2. The opponent is then allowed 15 minutes to make a presentation.
3. Each side is then allowed 5 minutes for rebuttal.
4. Citizens who wish to address the Council may speak for 5 minutes each. No one may speak a second
time until everyone wishing to speak has spoken.
5. After each speaker has spoken, the Council may question the speaker. Each speaker can respond to the
question, but may not engage in further debate at this time.
6. After the Public Hearing is closed and during the Council meeting, the Council may choose to discuss
the issue among themselves, or defer the discussion to a future Council meeting, without further public
testimony. Council action may only be taken during Regular or Special Meetings.
2
ITEMINFORMATION
ORIGINALAGEND,\D.-\TE:
ISTl\FrSPONSOR:
ConfirmappointmentstotheCivilServiceCommissionandtheParkCommission.
AGENDAITEi\ITITLE
CXrEGORY
OP&R
ODCD
SPONSOR
SPONSOR'S
ConfirmtheappointmentofStephenWheelertotheCivilServiceCommissionandJulieLee
SUi\IM/\RY
andHassanAbditotheParkCommission.
REVIEWEDBY
TransportationCmte
F&SCmte
CA&PCmte
COWMtg.
PlanningComm.
ParksComm.
ArtsComm.
UtilitiesCmte
N/A
COMMITTEECHAIR:
N/A
DATE:
RECOMMENDATIONS:
ConfirmAppointments
SPONSOR/AmIIN.
N/A
COi\Ii\IITrEE
COSTIMPACTFUNDSOURCE
ApPROPRIATIONREQUIRED
AMOUNTBUDGETED
EXPENDITUREREQUIRED
FundSource:
Comments:
RECORDOFCOUNCILACTION
MTG.DATE
ATTACHMENTS
MTG.DATE
InformationalMemorandumdatedFebruarywithattachments
1
2
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: CITY COUNCIL
FROM: Mayor Haggerton
DATE: February 10, 2014
SUBJECT: APPOINTMENTS TO THE CIVIL SERVICE COMMISSION AND THE PARK
COMMISSION
ISSUE
There are vacancies on the Civil Service and Park Commissions. I am recommending
appointment of the following individuals to fill vacant positions:
Civil Service Commission
Position #3 Carol Zuvela resigned in December, 2013. Attached is the application
of Stephen Wheeler. I am recommending that he be appointed to
position #3. His term will expire on December 31, 2019.
Park Commission
Position #4 This position has been vacant since March, 2013. Attached is the
application of Julie Lee. I am recommending that she be appointed to
position #4. Her term will expire on March 31, 2015.
Student Representative: This is a new position on the Park Commission. Attached is the
application of Hassan Abdi. I am recommending that he be appointed
as the Student Representative. His term will expire in June, 2015.
If you have any questions regarding these applications or appointments, please let me know by
noon on Wednesday, February 11, 2014.
RECOMMENDATION
Recommend appointments as listed above at the February 18, 2014 Council Meeting.
3
4
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433 -1800 Fax: (206) 433 -1833
Application for Appointment
BOARDS AND COMMISSIONS
RE
E V D
RECEIVED
DEC ,1 3 2013
CI1 Y OF TUKWILA
CITY CLERK
Email: BoardsComms4tukwilawa.gov
Website: www.tukwilawa.qov
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages.
1 2-1/3124519
NAME: wheeler stephen
Last
ADDRESS: 63 2 i S /5)
Street
5 T
First
DATE:
M.I.
/K I -1-4 18I�8r'
City Zip
MAILING ADDRESS (if different):
HOME HOME PHONE :004ZSen.Zia(
EMPLOYER: ,Kl_:'rePt --TFL7
CELL/MOBILE PHONE: izoa 9t.l5.79
E -MAIL: 7-POS3 Y)•2#—
Please check all that apply to you within the City of Tukwila limits:
X Resident ❑ Business Owner /Representative
❑ School District Representative ❑ High School Student
I wish to be considered for appointment to the following board or commission (check an that apply):
COMMISSIONS:
❑ Arts
15 Civil Service
❑ Equity & Diversity
❑ Parks
B. Planning
BOARDS & COMMITTEES:
❑ Community Police Advisory
❑ Human Services
❑ Library
❑ Sister Cities
El Lodging Tax
❑ Pool Advisory (TMPD)
❑ Other /Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yeso')` No
If "yes ", please list:
AVAILABLE TO ATTEND MEETINGS: A Daytime NI Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑
NTERVIEWDATE:
FOR CITY USE ONLY:
APPOINTED: ®: Yes ❑ No TERM EXPIRES:
5
Professional/Community Activities (organizations, clubs, service groups, etc):
£i
i T 1l,c4sacaGL TJi2, i $14
L "
) tom!• S JQ, t1rrGZ"�L��,Gir'fit's .
t � . Zlac s :.-. t f ; r
Hobbies /Interests: ''C'h. , SC; L�� A's4 r,,,. )
Qualifications as related to this position: I. coats 04 0,1..•7 S. r�v«,� _ �r l Q►�,
t voil- %c .g,. _ 3 4 / -r�'r • Jr L �._i -�,n' .
Other comments /additional information for consideration:
r �i-,. ivy t •e-- C.�- � c r o ' T4'rc ?'c,.
114- 4 "4417 .+-'ri 4- 1-71- h • 7 • ^.. J7=0/ .447
3
Aga •ri._ .s.. , .9- " 2- L.
cv-p-pt-
Applicant's Signature
Date
ote Upon submission; all Information on this form becomes public record. For further clarification regarding -this application or
;m
,, ore information regarding' the' boards or, commissions, please call the Volunteer Program Office at (206) 768 -2822.
Page 2
City of Tukwila Volunteer Program — Application for Appointment Boards & Commissions
6
City of Tukwila
Tukwila City Hall
6200 Southcenter Blvd
Tukwila, WA 98188
Phone: (206) 433 -1800 Fax: (206) 433 -1833
Application for Appointment
BOARDS AND COMMISSIONS
RECEIVED
Email: BoardsCom
Website: ;ra ttrkviiava
Please complete the ENTIRE application form. Applicants may attach a cover letter and/or a resume
totaling no more than three pages.
DATE: 12_ ' I5
NAME: lee julie
Last First M.I.
ADDRESS: h" (A-11E
City
Street
MAILING ADDRESS (if different):
Zip
HOME PHONE:
EMPLOYER: 6170110 ( )NIS E -MAIL: 7\L1x -I'E O01YttS 0, C —rt) IL .0 LYY)
L it E
Please check all that apply to you within the City of Tukwila limits:
Resident C7 Business Owner /Representative
0 School District Representative ❑ High School Student
CELL/MOBILE PHONE: 2-CA/2- `-t-i Z 1142z-1V
I wish to be considered for appointment to the following board or commission (check all that apply):
COMMISSIONS:
❑ Arts
❑ Civil Service
❑ Equity & Diversity
• Parks
❑ Planning
BOARDS & COMMITTEES:
❑ Community Police Advisory
❑ Human Services
❑ Library
❑ Sister Cities
❑ Lodging Tax
❑ Pool Advisory (TMPD)
O Other /Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes No
If "yes ", please list:
AVAILABLE TO ATTEND MEETINGS: 0 Daytime 1,A, Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): ❑
FOR CITY USE ONLY
INTERVIEW DATE: APPOINTED: ❑ Yes ❑ No TERM EXPIRES:
7
Professional /Community Activities (organizations, clubs, service groups, etc):
C - , Q—i C Y
4.--D C) L i s L I Jv'V- t ; \J
Hobbies /interests: LX i ( i '1 L
2_0i- \tt\it,
Qualifications as related to this position:
r,. 1
! IA
Other comments /additional information for consideration:
'∎`\(1 }; i f\ I
/7
Appjic is Signatte
dote: Upon sutinf'fsslon, all information on this form becomes public record. For further clarification regarding this application or
more information regarding the boards or commissions, please call the Volunteer Program Office at (206) 768 -2822.
Date
City of Tukwila Volunteer Program — Application for Appointment Boards & Commissions Page 2
8
City of Tukwila
Tukvvila City Hall
6200 Southceriter Blvd
Tukwila, WA 98188
Phone: (206) 433 -1800 Fax; (206) 433 -1833
Application for Appointment
BOARDS AND COMMISSIONS
RECEIVED
Email: BoardsComms @tukwilawa_gov
Website: www.tukwilawa.gov
Please complete the ENTIRE application form. Applicants may attach a cover letter and /or a resume
totaling no more than three pages. (S�
DATE: e'.C. 4 Z—O \�
NAME: abdi hassan
ADDRESS:
\c)
Last
t Stil 0 feSt uJ
Street City
C .< —
First
�� g-3° z
Oft
M.I.
;f4111? q rlr
MAILING ADDRESS (if different):
HOME PHONE:
CELL/MOBILE PHONE•
EMPLOYER: E -MAIL: Sa►^� -2 2 ( OxAttrP� . Ca.�sr
Please check all that apply to you within the City of Tukwila limits:
❑ Resident Li Business Owner /Representative
❑ School District Representative "High School Student
I wish to be considered for appointment to the following board or commission (check all that apply)
COMMISSIONS:
❑ Arts
❑ Civil Service
❑ Equity & Diversity
Ig--- Parks
❑ Planning
& COMMITTEES:
❑ Community Police Advisory
❑ Human Services
❑ Library
❑ Sister Cities
❑ Lodging Tax
❑ Pool Advisory (TMPD)
❑ Other /Special Committee:
HAVE YOU PREVIOUSLY SERVED ON ONE OF THESE BOARDS OR COMMISSIONS? ❑ Yes E'No
If "yes ", please list:
AVAILABLE TO ATTEND MEETINGS:
Le'Daytime Evenings
Please contact me regarding other City of Tukwila volunteer opportunities (check box): t�
FOR CITY USE ONLY:
Yes❑ No
INTERVIEW DATE: APPOINTED:
TERM EXPIRES
9
e-ez kvt- e
Professional /Community Activities (organizations, clubs, service groups, etc):
E'Wbrit.A) �..
L
t- 3 gg-sJ r a-3
Hobbies/Interests:
So G Ge —r-
Qualifications as related to this position:
Other comments/additional information for consideration:
''Applicant s ignature
Dade
ee. I s DG3
Not Upon suirnission all information on this form becomes public record. For further clarification regarding this; application or
more informatio n regardin g °the'boards orcottrmissions, please call lE the Voliifeer Program _Office at {206}.76 6.2822.
City of Tukwila Volunteer Program — Application for Appointment Boards & Commissions Page 2
10
•
IIASSAN
ABDI
:12910 East Martina!
Way South Apt #302
Tukwila, WA 98f 68
H.a55an 242itrr i31111001:.com
OBJECTIVE
Interested in set-NIara cur ihc:Tukwila Parks Coninussion as Stuilcnt R prc:senl:ali�c
EXPERIENCE
Lucky Day Care
Position: Protocol Manager
Sciatic, WA 98168
.Acquired strong pro a solving and organizational skills coupled tcith
excellent cornmunicatioar and interpersonal abilities «-hell conversing
ersing
with children, co workers, and parents.
Accustomed rn).self to lNorking efficiently within high-pressure and fast..
paced environments,
Employed proper adult parlance to maintain d ecorum, etiquette, quad
discipline amongst children.
Foster S.A.F.E
Position: Vice President
Tukwila, WA 98168
Coordinated, ud tool: initiati3e in implementing a safely first naen
by raising awareness and shcd,:ling light on vi salrtt hazards,
King County Library System: Foster Library
Positron. Volunteer Tutor
Tuko ilia, AVA 98168
Established an em ir<Jnnan t conduciy e to tI >t ,success of those around
me.
Tukwila Pantry Food Bank
Position: General Volunteer
Tukwila, WA 98 168
Q Provided much needed assistance.
a Procured order with sped, giving clients their I >1 & c:t.
rapid fsashiort.
Demonstrated punctuality- and eoaisistcnce
EDUCATION
Foster High School
Class 42015
Tukwila, \6':1 98168
N:a.iona'< Honor nor Sociel)
0- F6i._AG.>mpv.la)oc':. C.'13
R '.F ERENCE
Jot. Tirc
t)irecti3ra(TH - hi Ihuatn
(200)387-1996
C ua 2- 1irtgu�r1; Engln3h, Suntan
Sonhlii, Luganda
h
t?;a� ca:'t lest>�raaaltt
Teeo R to lions 1..i1 }rariE.in
(206)24a-19:w
11
12
COUNCIL AGENDA S OPSIS
illectiqDate
Prepaa '
\I 0/5 tvpre u
Colahi/ r6,1'/C0'
02/18/14
BG , ,.,1
,,,
,,...„
i'
DReiolitholl
1NDaie
01 (ll II cMt'
_AN D rile
Bid lipard
litp, Data
Priblh 11,arlig
:\IIc Dale
I I ()go
:u /l Rile
,\I/gDo/t
Si( )Ns( )k Colliht/ \Iaj oo 1-1R DCD _ I znan,e I I Vire I I7 1)--R Poll,e
■ PH
SP( 'N',( )R's KPG, Inc. was selected to design the Overlay and Repair - East Marginal Way South Project
Sr\RI \Ry with Contract No. 13-029. KPG was determined to be the most qualified to perform
construction management services that will include inspections and material testing.
Council is being asked to approve Supplemental Agreement No. 2 to Contract No. 13-029
with KPG, Inc. in the amount of $189,503.82.
RI \ Ii \\ I D BY COW Mtg C \&P Crate F&S Cmte
Utilities Cane _ Art', Comm I I Parks Comm.
DA I E 02/10/14 COMMITTEE CI I MR ALLAN
ITEM INFORMATION
ITEM No.
4.C.
13
Si 111 Si' ( )\..( )I-( BOB GIBERSON
ORR 'I \ B. Aci N.1) \ D \ I I 02/18/14
Ac ,I N I ) 1 III \II I II I Overlay
Construction
and Repair - East Marginal Way S Project
Management Supplement No. 2 with KPG, Inc.
C \ I I (;( )10 D21,ill )lon
rig Datr
,11otion
02/18/14
DReiolitholl
1NDaie
01 (ll II cMt'
_AN D rile
Bid lipard
litp, Data
Priblh 11,arlig
:\IIc Dale
I I ()go
:u /l Rile
,\I/gDo/t
Si( )Ns( )k Colliht/ \Iaj oo 1-1R DCD _ I znan,e I I Vire I I7 1)--R Poll,e
■ PH
SP( 'N',( )R's KPG, Inc. was selected to design the Overlay and Repair - East Marginal Way South Project
Sr\RI \Ry with Contract No. 13-029. KPG was determined to be the most qualified to perform
construction management services that will include inspections and material testing.
Council is being asked to approve Supplemental Agreement No. 2 to Contract No. 13-029
with KPG, Inc. in the amount of $189,503.82.
RI \ Ii \\ I D BY COW Mtg C \&P Crate F&S Cmte
Utilities Cane _ Art', Comm I I Parks Comm.
DA I E 02/10/14 COMMITTEE CI I MR ALLAN
Frantliortation
Crnte
_ Planning Comm.
EKBERG
RECOMMENDATIONS:
SIR )\S( )R/Amin.
0 ) \imirl
Public Works Department
II Unanimous Approval; Forward to Regular Consent Agenda
COST IMPACT / FUND SOURCE
Expi \ Di 1 LH] RI QUIRI I) AMOUNT BUDGETED APPROPRIATION REQUIRED
$189,503.82 $2,019,334.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 18, 2014 CIP)
Comments
MTG. DATE
RECORD OF COUNCIL ACTION
02/18/14
MTG. DATE
ATTACHMENTS
02/18/14
Informational Memorandum dated 02/07/14
Consultant Selection Sheet
2014 CIP, page 18
Supplemental Agreement No. 2 to Contract No. 13-029
Minutes from the Transportation Committee meeting of 02/10/14
13
14
TO:
of City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL ����������
nn�n ����n�nx��n n��n����~ x�n�~n�x�*o���.x�����nmn
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY: David Sorensen, Pr ject Manager
DATE: February 7, 2014
SUBJECT: Overlay and Repair - East Marginal Way S (S 81st P1 to Norfolk St)
Project No. 91210406, Contract No. 13-029
Supplemental Agreement No. 2 with KPG, Inc.
ISSUE
Approve Supplemental Agreement No. 2 to consultant Contract No. 13-029 with KPG for
construction management (CM) services.
BACKGROUND
Base Contract No. 13-028 with KPG provided design engineering services for the Overlay and
Repair - East Marginal Way S (S 81st PI to Norfolk St) Project. Council awarded the construction
contract to Miles ReSOurCeS, LLC on February 3, 2014. KPG's Supplemental Agreement No. 2
will provide construction management (CM) support during the construction phase. Construction
is anticipated to begin in early April.
ANALYSIS
KPG, Inc. was determined to be the most qualified to perform the CM work for this project. KPG
offers services that include construction management, construction inspection, transportation,
natural resources, and environmental engineering and sciences.
BUDGET SUMMARY
The cost negotiated with KPG for $189,503.82 is reasonable for the size and scope of this
overlay project. A material testing sub-consultant is also included in this proposal, mainly for
asphalt compaction and oil content tests. An in-house CM P jeCt Manager has been assigned
to work with the proposed consultant inspector and p ject manager to successfully complete
this construction p ject. The contract timeline will also be extended to December 31, 2014.
Contracts
Construction Bid Amount (to Council 2/3/14) $1.738.881.50
Construction Contingency (5%) 86.949.58
2014 Small Drainage Program Budget
Aviation High School Contribution
KPG, Inc. Construction Management 189.503.83
Total $2,015 444.90
2014 Budget
$1.800.000.00
65,000.00
4,334.00
150,000.00
$2.019.334.00
RECOMMENDATION
Council is being asked to approve Supplemental Agreement No. 2 to Contract No. 13-029 for
construction management services with KPG, Inc. in the amount of $189,503.82 for the Overlay
and Repair - East Marginal Way S P ject and consider this item on the Consent Agenda at the
February 18, 2014 Regular Meeting.
Attachments: Consultant Selection Sheet
2014 CIP, page 18
Consultant Agreement
W: \ PW Eng \PROJECTS \A- RW & RS Projects \ EMW Overlay & Repair (91210406)\CN Management \ Docs to TC \ Info Memo CN Mgmnt KPG gl.doc
16
EMW Overlay & Repair (91210406)
Construction Management Consultant Selection Matrix (Internal
Selection, No Interviews)
DEA Associates
a
m
Y
Jason
Engineering
0
d
a
Y
CH2M Hill, Inc.
Paving project design and construction experience.
2
2
2
3
3
Current Knowledge of FHWA, State, and Tukwila Standards and Procedures
2
1
2
4
3
Environmental Experience
1
1
1
2
2
Experience with similar federal aid projects?
2
1
2
3
3
Expertise Using Federal Funds
1
1
2
2
2
Pavement Design / Rehabilitation Repair Expertise
2
1
2
3
3
Small Scale Projects
2
2
1
4
2
Survey Crew In -House
1
1
4
4
1
TOTALS
13
10
16
25
19
For each category, highest score is 5 (with the lowest or worst score 1)
Consultant with the highest score is ranked the best.
Staff: Dave Sorensen
Selection Date: 10/17/13
Selected Consultant: KPG, Inc.
Selection Justification: This firm has demonstrated relevant project experience, and
they seem to have exceptional familiarity with WSDOT/ FHWA standards, and a solid
DBE approach and commitment. Based on overall score KPG prevailed.
18
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Overlay and Repair - East Marginal Way S Project No 31210406
Construct pavement preparation and an asphalt overlay ofEast Marginal Way South between S81stP|
DESCRIPTION: and S Norfolk Stree including new pavement markings.
JUSTIFICATION: Preserve and maintain the street structure in a safe and useable state by resurfacing before failure.
STATUS: Advertise for construction bids in late 2013.
MAINT. IMPACT: Reduces annual maimananue.
COMMENT: Federal grant funding available through PSRC 2012 STP/CMAQ for $1,000,000.
FINANCIAL Through Estimated
in 000's
2012 2013 201*
2015
2016
2017
2018
2019
BEYOND TOTAL
, ,
EXPENSES
Design
125
125
Land (RAN)
0
Cnnst Mgmt.
150
150
Construction
1.800
1.800
TOTAL EXPENSES
0
125
1.950
0
0
0
0
0
0
2.075
FUND SOURCES
Awarded Grant
0
Proposed Grant
1.000
1.000
Mitigation Actual
0
Impact Fees
0
City Oper. Revenue
0
125
950
0
0
0
0
0
0
1.075
TOTAL SOURCES
0
125
1.950
0
0
0
0
0
0
2.075
2014 2019 Capital Improvement Program
18
20
Vadington Sags
mil / Deportment of Trampartalkon
Supplemental Agreement
Number No. 2
Organization c and Address
753 9th Avenue N
Seattle, WA 98109
Phone: 206 - 286 -1640
Original Agreement Number
13 -029
Project Number
91210406
Execution Date
1/29/2013
Completion Date
12/31/2014
Project Title
E. Marginal Way Overlay (Norfolk to 81st P1 S.)
New Maximum Amount Payable
$ 314,481.87
Description of Work
Provide Engineering and Observation Services during construction.
The Local Agency of City of Tukwila
desires to supplement the agreement entered into with KPG
and executed on 01/29/2013 and identified as Agreement No. 13-029
All provisions in the basic agreement remain in effect except as expressly modified by this supplement.
The changes to the agreement are described as follows:
Section 1, SCOPE OF WORK, is hereby changed to read:
The contract shall include the additional grope for constmctinn cervices identified in the attached Exhibit A -7
II
Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for
completion of the work to read: rnmpletinn by 1 7/3 1 /7014
III
Section V, PAYMENT, shall be amended as follows:
Payment for the added scope items shall not exceed S 189.501 R7 without prior approval by the City
as set forth in the attached Exhibit A, and by this reference made a part of this supplement.
If you concur with this supplement and agree to the changes as stated above, please sign in the appropriate spaces
below and return to this office for final action.
By:
Nelson Davi. KPG By:
DOT Form 140 -063 EF
Revised 9/2005
Consultant Signature Approving Authority Signature
Date
21
22
EXHIBIT A -2
City of Tukwila
East Marginal Way S
S 815' P1 to S Norfolk Street
SCOPE OF WORK
January 22, 2014 .
Supplement No. 2
Construction Services
This work will be to provide construction services for the construction contract to complete the East
Marginal Way S Project (hereinafter called "Project "). These services will include project management,
inspection, materials testing, public involvement, and contract administration during the construction of
the project, as detailed below. KPG ( "Consultant ") will provide to the City of Tukwila, Washington
( "City ") construction management and engineering services for the project. A detailed scope for the
Contract follows:
I. INTRODUCTION
The following scope of services and associated costs are based upon the assumptions outlined below.
Assumptions:
• The proposed project team will include a part-time project manager, a part-time project engineer, a
part-time documentation specialist, and one full -time inspector during construction activities,
necessary sub - consultants to provide services for materials testing, and other supporting tasks as
deemed necessary. The level of services is based on project duration of approximately 4 months, or
approximately 80 working days. It is anticipated that full time site observation will be required for
the entire duration of construction and that supplemental observation averaging 1 day per week will
be necessary for paving operations and specialized elements such as signal modifications.
• Services will be performed in accordance with the Local Agency Guidelines (LAG) and the WSDOT
Construction Manual.
• Hours of work: Work is anticipated to take place during a single shift of 8 hours per day. Night or
weekend work is anticipated as part of this scope of services. Consultant will coordinate contractor
operations with Boeing and Museum of Flight events in order to avoid disruption of traffic.
Project Objectives
The objective and purpose of this Construction Management Services Agreement is for the Consultant to
successfully deliver the construction of the Project to the City by ensuring that the improvements are
constructed in accordance with the approved Plans and Specifications, as may be amended or revised,
that all of the required Project documentation is accounted for, and ultimately that the City receives an
outstanding review by WSDOT local programs at the end of the Project.
East Marginal Way KPG
Supp 2 - Construction Services 1 of 9 January 22, 2013
23
EXHIBIT A -2
II. SCOPE OF WORK
TASK 1— MANAGEMENT /COORDINATION /ADMINISTRATION
Provide overall project management, coordination with the City, monthly progress reports, and invoicing.
This effort will include the following elements.
• Organize and layout work for project staff. Prepare project instructions on contract
administration procedures to be used during construction.
• Review monthly expenditures and CM team scope activities. Prepare and submit project progress
letters to the City along with invoices describing CM services provided each month. Prepare and
submit reporting required by funding source(s), if any.
Deliverables
• Monthly invoices and progress reports
TASK 2 — PRECONSTRUCTION SERVICES
2.1 Contractor Bid Documentation Review: The Consultant will review the bids submitted my
the contractors for conformance to the required project documentation, prepare a bid tab of the
submitted bids and check contractor references.
2.2 File Setup: Attend meeting with City Project Manager to review standard Consultant and City
file systems and develop file structure for management of the project as described in Task 3.
2.3 Field Review: Perform plans in hand field review with inspector and project engineer to
review the overall scope, identify challenging areas, and identify traffic concerns to be
addressed in the Contractors traffic control plans.
2.4 Preconstruction Conference: The Consultant will prepare an agenda for, distribute notices
of, and conduct a preconstruction conference in the City's offices. The Consultant's project
manager, project engineer, document control specialist, and inspector will attend the
preconstruction conference. The Consultant will prepare a written record of the meeting and
distribute copies of the minutes to all attendees and affected agencies, staff, etc.
At the Pre - construction conference, the Consultant shall facilitate discussions with the
Contractor concerning the plans, specifications, schedules, and issues with utilities, unusual
conditions, federal, state, and local requirements, EEO, DBE, and any other items that will
result in better project understanding among the parties involved.
Deliverables
• Bid review and recommendation of award
• Preconstruction conference agenda with meeting minutes
TASK 3 — CONSTRUCTION SERVICES
A. FIELD SERVICES
3.1 The Consultant shall provide the services of one part-time project engineer, one full -time
inspector, and one part-time documentation control specialist, and other tasks necessary to
East Marginal Way KPG
Supp 2 — Construction Services 2 of 9 January 22, 2013
24
EXHIBIT A -2
monitor the progress of the work. Construction staff shall oversee the following items of work,
on the project site, and will observe the technical progress of the construction, including
providing day -to -day contact with the Contractor and the City.
o Street improvements.
o Excavating and removing of existing pavement, curb, sidewalk and driveways.
o Constructing curb, gutter, ADA ramps and concrete sidewalks.
o Asphalt paving for roadway.
o Property restoration
o Installing channelization and signing
o Traffic signal and push button modifications.
o Adjusting surface utilities to grade
o Coordination of Traffic Control with the City of Tukwila
o And all incidental items necessary to complete the Work as described in the Plans and /or
Specifications.
The presence of the Consultant's personnel at the construction site is for the purpose of
providing to the City a greater degree of confidence that the completed work will generally
conform to the Contract Documents, meet all applicable federal funding requirements, and
ensure that the integrity of the design concept as reflected in the Contract Documents has been
implemented and preserved by the construction Contractor(s). The Consultant's personnel shall
act in accordance with Section 1 -05.1 and 1 -05.2 of the current WSDOT Standard
Specifications. The Consultant will endeavor to protect the city against defects and
deficiencies in the work of the Contractor(s), but cannot guarantee the Contractors'
performance and shall not be responsible for construction means, methods, techniques,
sequences of procedures, or for safety precautions and programs in connection with the work
performed by the construction contractor(s) and any subcontractors.
Field inspection staff will perform the following duties as a matter of their daily activities:
i. Observe technical conduct of the construction, including providing day -to -day contact
with construction contractor, City, utilities, and other stakeholders, and monitor for
adherence to the Contract Documents. The Consultant's personnel will act in
accordance with Sections 1 -05.1 and 1 -05.2 of the Standard Specifications.
ii. Observe material, workmanship, and construction areas for compliance with the Contract
Documents and applicable codes, and notify construction contractor of noncompliance.
Advise the City of any non - conforming work observed during site visits.
iii. Document all material delivered to the job site in accordance with the LAG Manual and
WSDOT Construction Manual.
iv. Prepare daily inspection reports, recording the construction contractor's operations as
actually observed by the Consultant; includes quantities of work placed that day,
contractor's equipment and crews, and other pertinent information. All daily inspection
reports will adhere to WSDOT Local Agency Guidelines.
v. Interpret Contract Documents in coordination with City.
East Marginal Way KPG
Supp 2 - Construction Services 3 of 9 January 22, 2013
25
EXHIBIT A -2
vi. Resolve questions which may arise as to the quality and acceptability of material
furnished, work performed, and rate of progress of work performed by the construction
contractor.
vii. Establish communications with adjacent property owners. Respond to questions from
property owners and the general public.
viii. Coordinate with permit holders on the Project to monitor compliance with approved
permits, if applicable.
ix. Prepare field records and documents to help assure the Project is administered in
accordance with funding agency requirements (Construction Manual 10- 2.1B).
x. Collect and calculate delivery tickets and scalesman's daily reports of aggregate. All
tickets will be initialed with correct bid item and stationing identified.
xi. Attend and actively participate in regular on -site meetings.
xii. Take periodic digital photographs during the course of construction.
xiii. Coordinate with the City's maintenance personnel.
xiv. Conduct wage rate interviews and DBE interviews in accordance with the LAG Manual.
xv. Punch list. Upon substantial completion of work, coordinate with the Client and affected
agencies, to prepare a `punch list' of items to be completed or corrected. Coordinate
final inspection with those agencies.
xvi. Audits: Provide oversight during audits performed by WSDOT Local Programs and
others.
Assumptions:
• Consultant will provide observation services for the days /hours that their Inspector
personnel is /are on -site. The Inspector will not be able to observe or report construction
activities, or collect documentation, during the time they are not on -site.
• The Consultant's monitoring of the construction contractor's activities is to ascertain
whether or not they are performing the work in accordance with the Contract Documents;
in case of noncompliance, Consultant will reject non - conforming work, and pursue the
other remedies in the interests of the City, as detailed in the Contract Documents. The
Consultant cannot guarantee the construction contractors' performance, and it is
understood that Consultant shall assume no responsibility for: proper construction means,
methods, techniques; project site safety, safety precautions or programs; or for the failure
of any other entity to perform its work in accordance with laws, contracts, regulations, or
City's expectations.
3.2 Materials Testing: Coordinate and manage materials testing sub - consultants for construction
services, who will provide materials testing services as required, up to $15,000. Coordinate the
work of the materials testing technicians and testing laboratories in the observation and testing of
materials used in the construction; document and evaluate results of testing; and address
deficiencies. Frequency of testing shall be as prescribed in the WSDOT Construction Manual
and LAG manual for the following materials: structural concrete, roadway asphalt, roadway
surfacing, roadway base material, and structural grout and any other testing as prescribed within
the project Specifications and WSDOT Standard Specifications 2012.
East Marginal Way KPG
Supp 2 — Construction Services 4 of 9 January 22, 2013
26
EXHIBIT A -2
Qualified tester requirements as identified in WSDOT LAG 52.3.32 illustrate that for projects on
non -NHS highway systems, there is no requirement for qualified testers, but the requirements
within the manual must be followed if federal funding applies. Therefore, material testing will be
conducted by contracted sub - consultant laboratories services that meet the following
accreditations: AASHTO R18, A2LA, USACE, Ecology, AMRL, CCRL. The sub - consultant
laboratory personnel will hold certifications from ACI and NICET.
Assumptions:
It is assumed that materials that require fabrication inspection per WSDOT LAG 52.3.32 will be
conducted by WSDOT through contract with the City. Materials that fall within this category
include: structural steel beams or fabricated welded items, structural precast concrete items, and
signs.
3.3 Substantial Completion: Upon substantial completion of work, coordinate with the City and
other affected agencies, to perform a project inspection and develop a comprehensive list of
deficiencies or ` punchlist' of items to be completed. A punchlist and Certificate of Substantial
Completion will be prepared by the Consultant and issued by the City.
Deliverables
• Daily Construction Reports with project photos — submitted on a weekly basis
• Punch List, Certificate of Substantial Completion
• Review test reports for compliance
B. OFFICE SERVICES
3.4 Document Control: Original documentation will be housed at the Consultant's office, and filed
in accordance with standard filing protocol to meet WSDOT Highways & Local Program
Requirements. A copy of working files will be maintained in the field office.
Document Control also consists of preparing Final Project Reports for the City for WSDOT and
FHWA acceptance and includes:
• Final Estimate (Approving Authority File)
• Comparison of Preliminary and Final Quantities (Approving Authority File)
• Final Records as identified in WSDOT LAG (Approving Authority File)
• Record of Material Samples and Tests
• Materials Certification
• Affidavit of Wages Paid
• Release for the Protection of Property Owners and General Contractor
• DOT Form 422 -102 EF, Quarterly Report of Amounts Credited as DBE Participation
3.5 Project Coordination: Liaison with City, construction contractor, engineer, utilities and
property owners on a regular basis to discuss project issues and status.
3.6 Plan Interpretations: Provide technical interpretations of the drawings, specifications, and
contract documents, and evaluate requested deviations from the approved design or
specifications. Coordinate with City for resolution of issues involving scope, schedule, and/or
budget changes.
East Marginal Way KPG
Supp 2 — Construction Services 5 of 9 January 22, 2013
27
EXHIBIT A -2
3.7 Weekly Meetings: Lead weekly meetings, including preparation of agenda, meeting minutes,
and distribution of minutes to attendees. Outstanding issues to be tracked on a weekly basis.
3.8 Initial Schedule Review: Perform detailed schedule review of contractor provided CPM for
conformance with the contract documents.
3.9 Lump Sum Breakdown: Evaluate construction contractors' Schedule of Values for lump sum
items. Review the Contract Price allocations and verify that such allocations are made in
accordance with the requirements of the Contract Documents. Lump Sum Breakdowns for
payment each month will be calculated with detailed data per WSDOT LAG Requirements.
3.10 Monthly Pay Requests: Prepare monthly requests for payment, review with the City
and contractor and approve, as permitted. Utilize City provided format for pay estimates, or
Consultant format. The Utilities to provide quantities for payment for work associated with
Utility Schedules.
3. 1.1 Monthly Schedule Review: At the monthly cutoff, review contractor's updated
schedule and compare with field- observed progress, as described in Section 1 -08 of the Special
Provisions. In addition, perform schedule analysis on contractor provided CPM updates and
review schedule for delays and impacts. Coordinate with Contractor in the development of
recovery schedules, as needed, to address delays caused by either events or issues within the
Contractor's control or other events or issues beyond the Contractor's control.
3.12 Certified Payroll: Process and track all certified payroll per WSDOT Highways &
Local Program Requirements. This includes verifying 30% of all payrolls submitted and tracking
payroll each week. Payroll and payroll logs will adhere to WSDOT LAG requirements.
3.13 Weekly Statement of Working Days: Prepare and issue weekly statement of working
day report each week.
3.14 WSDOT & FHWA Reporting: Prepare and track all necessary reports per WSDOT
Highways & Local Program Requirements. This will include DBE condition of award tracking
throughout the project, DBE Reporting, EEO reporting, and DBE on site reviews. Periodically
meet with WSDOT Highways and Local Programs staff as requested to review project status.
3.15 Subcontractor Documentation: Process / approve all required subcontractor
documentation per WSDOT Highways & Local Program Requirements. Request to Sublets will
be verified and logged. Certification for Federal Aid will be obtained from all subcontractors.
This includes checking System Award Management System (SAMS), verifying OM/WBE,
verifying business licensing, reviewing insurance documentation, verifying city business
licensing, Intent to Pay Prevailing Wage and Affidavit of Wages Paid. All subcontractor
documentation will be logged into WSDOT's subcontractor logs.
C. SUBMITTAL/RFI PROCESSING
3.16 Submittals: Coordinate review process for shop drawings, samples, traffic control
plans, test reports, and other submittals from the Contractor for compliance with the contract
East Marginal Way KPG
Supp 2 — Construction Services 6 of 9 January 22, 2013
28
EXHIBIT A -2
documents. Key submittals to be transmitted to the City for their review and approval.
Submittals shall be logged and tracked.
3.17 Request for Information (RFI): Review and respond to RFI's. RFI's shall be logged
and tracked.
3.18 Record of Materials (ROM): Utilize ROM prepared by WSDOT and update based on
Special Provisions and Plans for use on the project, based on the contract specifications and
WSDOT/LAG requirements. Maintain the ROM according to WSDOT Highways & Local
Program Requirements. The ROM will track all of the materials delivered to the site including
manufacturer /supplier, approved RAM's, QPL items, material compliance documentation, and
all other required documentation.
Deliverables
• Submittal log
• RFI Log
• Completed Record of Material for Material Certification
D. CHANGE MANAGEMENT
3.19 Case Log: Develop and maintain a case log which includes change orders, RFP's, Field
Work Directives per Highway & Local Programs Guidelines
3.20 Change Orders: Develop change orders per Highway & Local Programs Guidelines,
provide technical assistance to negotiate change orders, and assist in resolution of disputes which
may occur during the course of the project. A total of 160 hours have been included in the cost
for services. Each change order will be executed in accordance with WSDOT Local Agency
Guidelines and contain the following:
• Change order
• Independent Cost Estimate
• Time Impact Analysis
• Contractor's Pricing
• Verbal Approval Memo
• Change Order Checklist (LAG Manual)
• Change Order Request Form
• Back up documentation
3.21 Field Work Directives: Prepare field work directives as necessary to keep the contractor
on schedule.
3.22 Force Account: Track contractor force account labor, equipment and materials. Provide
payment according to WSDOT requirements. All force account calculations will be verified by
the engineer and double checked by the documentation specialist per WSDOT LAG Manual.
Deliverables
• Change Order(s)
• Case Management Log
• RFI Log
• Minor Change Order(s)
• Force Account Records
East Marginal Way KPG
Supp 2 — Construction Services 7 of 9 January 22, 2013
29
EXHIBIT A -2
TASK 3 — CLOSEOUT / RECORD DRAWING SERVICES
4.1 Record Drawings: Review record drawings prepared by the Contractor, and prepare a
conformed set of project record drawings based on Contractor provided information and from
inspection notes. Record drawings to be verified on a monthly basis, as part of the progress
payment to the Contractor. Upon project completion, contractor provided markups will be
verified for completeness and supplemented with inspection information. The Consultant will
prepare record drawings in AutoCAD format based on construction records provided by the
Contractor. Electronic and full size mylar record drawings will be provided to the City.
4.2 Audit Oversight: Prepare for and attend post construction audit performed by WSDOT Local
Programs and others.
4.3 Punchlist oversight: Provide field observation of punchlist items and attend final walk
through review with City staff.
4.4 Physical Completion Letter: Following completion of all punchlist work, prepare physical
completion letter to the contractor and WSDOT, and recommend that City and/or Utilities
accept the project.
4.5 Project Closeout: Transfer all project documents to the City for permanent storage.
• Meeting agendas and notes
• Monthly Pay Estimates
• WSDOT Reporting
• Subcontractor Packets
• Physical Completion Letter
• Final Project Documents
ADDITIONAL SERVICES
The services described under this task, and any other additional services requested by the City, will be
performed only when authorized by the City. Authorization to perform additional services will be in the
form of a supplement to this agreement, specifying the work to be performed, and basis of payment.
• Produce traffic advisories and other news releases at project milestones.
• Right of Entry Support: Develop a matrix of property owners that will document commitments
to each property owners, property restoration, and other related impacts. Assist the City with
any right of entry agreements that have not been previously secured.
• Provide any additional services resulting from changes in scope or design of the project.
Changes include, but are not limited to, changes in size, complexity, the schedule, character of
construction, or method of financing.
East Marginal Way KPG
Supp 2 — Construction Services 8 of 9 January 22, 2013
30
EXHIBIT A -2
• Provide claims analysis and assistance in resolving claims that are protracted in nature and
beyond the scope of the change order process described herein.
• Media Relations: Produce and distribute periodic press releases at key milestones about the
project and its progress. Meet with press to help develop stories about the project.
• Other activities deemed necessary by the City.
III. TO BE PROVIDED BY CITY:
1. Construction office and access to copy machine.
2. Postage to be provided by the City for any mass mailings.
3. Copies of Rights of Entries and Easements acquired for the Project.
East Marginal Way KPG
Supp 2 — Construction Services 9 of 9 January 22, 2013
31
32
Project Name:
Exhibit E-2
Consultant Fee Determination
East Marginal Way
S 81st PI to S Norfolk Street
Supplement 2 - Construction Services
Consultant: KPG
COST PLUS FIXED FEE
Classification Hours Rate Cost
Project Manager 74 $ 64.90 $ 4,803
Senior Engineer 42 $ 52.06 $ 2,187
Project Engineer 216 $ 41.65 $ 8,996
Design Engineer 0 $ 36.44 $
CAD Technician 40 $ 30.33 $ 1,213
Construction Inspector 736 $ 38.74 $ 28,513
Survey Crew 0 $ 50.41 $
Document Specialist 240 $ 37.00 $ 8,880
Office Admin 174 $ 24.91 $ 4,334
Total Direct Salary Cost (DSC)
Overhead (145.78% x DSC)
Fixed Fee (30% x DSC)
1,522
$58,925
$85,901.11
$17,677.55
Subtotal: $162,503.82
REIMBURSABLES
Construction Vehicle (4 months @ $750) $3,000
Miscellaneous - Mileage, Repro, Field Supplies $4,000
Subtotal: $7,000
SUBCONSULTANT COSTS
Material Testing Allowance $20,000
Subtotal: $20,000
TOTAL $ 189,503.82
33
34
TRANSPORTATION COMMITTEE - Meeting Minutes
February 10, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Siaff: David Cline, Bob Giberson, Robin Tischmak, Frank Iriarte, Gail Labanara,
Cyndy Knighton, David Sorenson, Pat Brodin, Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Supplemental Agreement: Overlay and Repair — East Marginal Way South
Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13 -029 with
KPG, Inc. in the amount of $189,503.82 for construction management services. Contract No.
13 -029 provided design engineering services for the Overlay and Repair — East Marginal Way
South (South 81st Place to Norforlk Street) Project. Miles Resources, LLC was awarded the
construction contract, and this supplemental agreement with KPG will provide construction
management support. Construction is expected to begin in April 2014. The contract timeline will
be extended to December 31, 2014. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY
18, 2014 REGULAR CONSENT AGENDA.
B. Change Orders: Tukwila Urban Center (TUC) Transit Center and Andover Park West Widening
Staff is seeking Council approval of two change orders in the amount of $75,914.80 to the Utility
Relocation Agreement (Contract No. 13 -121) between the City of Tukwila and Puget Sound
Energy (PSE). Executed in July 2013, this agreement defined the roles and responsibilities for
relocation of two underground vaults and two above ground switches in association with the
TUC Transit Center and Andover Park West Widening Projects. The two switches are on
Westfield property and the financial responsibility of the City. The two underground vaults
straddled the right -of -way line along the Mall frontage and the relocation costs to move them are
shared between Tukwila and PSE. PSE has completed the relocation of the northern vault and
the two above ground switches, at a cost that exceed the original estimate due to excessive
dewatering of the vaults, extensive traffic control, changes in field conditions, and additional
property restoration. Tukwila's cost of the change orders combined, $75,914.80, is currently
within the total project budget. Final costs for the remaining vault relocation are unknown. Any
cost overruns exceeding the City responsibility of $738,400 as defined in the original agreement
will be paid from the construction contingency budget.
Councilmember Kruller asked if the City uses metrics for contingency planning. Staff confirmed
that the goal of "on time, under budget" is usually met, but agreed to provide a spreadsheet
indicating trends in award and contingency amounts. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 18, 2014 REGULAR CONSENT AGENDA.
35
36
COUNCIL AGENDA S
OPSIS
M eliilj;Dale
Prepared /
ill ii noy,a,
CIottoai review
02/18/14
BG- t .
/7 „ , , ..----
1/(tr,,,
Reiolution
AltgDate
..,„.,. /
But bran'
Ilt,g1),ile
Pith in f learniti
lltg Date
(Net
.,1I/g Rite
kl,
,IN
SD )N,( OR 0i/,id In on I IR 1 I DC-1) — / 1/1c01,c' I- ire I I IT IV-R Pollee
r P II
SP( )\n( )R',-, The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate
Si m \I \in utilities that were in conflict with the TUC Transit Center Project's improvements. Of the
three parts of the contract, two have been completed and were over the contingency
amount. The total of the two change orders is $91,637.18 and Tukwila's responsibility is
$75,914.80. Council is being asked to approve Change Order Nos. 1 and 2 for the Facility
Relocation Agreement with Puget Sound Energy in the amount of $75,914.80.
Ri \ II \\ 1 i) Ii CM\ IVItg C \ &P Cmte _ I^&S Cmte
Utilities Cmte I I \ rts Comm. Parks Comm.
DATE. 02/10/14 COMMY1TEE CI IAIR ALLAN
ITEM INFORMATION
ITEM No.
4.D.
37
Si \II Si' ( / \ ',( )R BOB GIBERSON
ORR,I\ \I Aul \I) \ll\II 02/18/14
AC,I Ni) \ Ill \111111 Tukwila
Puget
Urban Center - Transit Center and Andover Park West Projects
Sound Energy's Facility Relocation Agreement Change Orders Nos. 1 & 2
C ■ I I (,( )10 I 1 Dr,,if,,zon
\I/g Owe
,Illotion
Dan 02/18/14
Reiolution
AltgDate
Ordnome
_,11/ Date
But bran'
Ilt,g1),ile
Pith in f learniti
lltg Date
(Net
.,1I/g Rite
kl,
,IN
SD )N,( OR 0i/,id In on I IR 1 I DC-1) — / 1/1c01,c' I- ire I I IT IV-R Pollee
r P II
SP( )\n( )R',-, The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate
Si m \I \in utilities that were in conflict with the TUC Transit Center Project's improvements. Of the
three parts of the contract, two have been completed and were over the contingency
amount. The total of the two change orders is $91,637.18 and Tukwila's responsibility is
$75,914.80. Council is being asked to approve Change Order Nos. 1 and 2 for the Facility
Relocation Agreement with Puget Sound Energy in the amount of $75,914.80.
Ri \ II \\ 1 i) Ii CM\ IVItg C \ &P Cmte _ I^&S Cmte
Utilities Cmte I I \ rts Comm. Parks Comm.
DATE. 02/10/14 COMMY1TEE CI IAIR ALLAN
1 Transportation
Cmte
Planning Comm.
EKBERG
RECOMMENDATIONS:
Si)( ).,()R/A1)\11\
(J ) \1\II
Public Works Department
Ivi I I Unanimous Approval; Forward to Consent Agenda
COST IMPACT / FUND SOURCE
LAN \ DI I I'M RI QJ IRI D AMOUNT BUDGETED APPROPRIATION REQUIRED
$75,914.80 $788,400.00 $0.00
Fund Source: 104 ARTERIAL STREETS (PAGE 16 & 17, 2014 CIP)
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/18/14
MTG. DATE
ATTACHMENTS
02/18/14
Informational Memorandum dated 02/07/14
PSE Summary Table
Change Order Nos. 1 and 2
Minutes from the Transportation Committee meeting of 02/10/14
37
38
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Transportation Committee
FROM: Bob Giberson, Public Works Director
BY:
DATE:
Cyndy Knighton, Senior Program Manager
February 7, 2014
SUBJECT: Tukwila Urban Center— Transit Center and Andover Park West Widening
Puget Sound Energy — Facility Relocation Agreement, Contract No. 13-121
Change Order Nos. 1 & 2
ISSUE
Approve two change orders to the Utility Relocation Agreement between the City of Tukwila and Puget Sound Energy
(PSE).
BACKGROUND
In July of 2013 a Facility Relocation Agreement was executed between PSE and the City. This agreement defined the
roles and financial responsibilities for relocation of two underground vaults and two above ground switches in
association with the TUC Transit Center and Andover Park W Widening Projects, The two switches are on the
Westfield Southcenter Mall property and are therefore the financial responsibility of the City. The two underground
vaults straddled the right-of-way line along the Mall frontage and therefore the relocation costs to move them out from
the right-of-way are shared between Tukwila and PSE.
A cost estimate was included for the relocation work and the Facility Relocation Agreement capped Tukwila costs at
$738,400.00 (which included a 10% contingency), absent a mutually agreed upon change order or amendment,
DISCUSSION
PSE has completed relocating the northern vault along Andover Park W, referred to as V10, and the two above ground
switches. The relocation costs have exceeded the original cost estimate partially due to excessive dewatering of the
vaults, extensive traffic control, changes in field conditions, and additional property restoration. The additional property
restoration was a result of PSE construction occurring prior to the City's construction project. The PSE estimate
assumed that the utility relocation work would occur in conjunction with the City's project and that PSE's restoration
costs would be minimal. Relocation of the southern vault, known as V12, will be completed after the City's contractor,
Road Construction Northwest, removes the Firestone canopy structure.
FINANCIAL IMPACT
The total amount for Change Order No. 1 is $54,215.09, of which Tukwila is responsible for 71% or $38,492.71.
Change Order No. 2 is $37,422.09 and the City is responsible for 100%. The total of the two change orders is
$91,637.18 and Tukwila's portion of the costs is $75,914.80. The change orders are currently within the total project
budget of $738,400, but the final PSE relocation costs for the second vault are not known at this time. There is a
potential overrun of the utility relocation budget of $55,733, if the cost estimate for the V12 work is accurate. Any cost
overruns exceeding the City's responsibility of $738,400 will be paid from the Project's construction contingency.
RECOMMENDATION
Council is being asked to approve Change Order Nos. 1 and 2 in the amount of $75,914.80 to Contract No. 13-121
with PSE for the TUC Transit Center Utility Relocation and consider this item on the Consent Agenda at the February
18, 2014 Regular Meeting.
Attachments: Summary Table
Change Order Nos. 1 and 2
VV:\PVV EngtPROJECTSIA- RV 8 RS ProjecttitTransti Center (90610402)1Constructiont#.200 Cotrespondence1005 - Utility 8 interlocal CoordinationtINFO MEMO PSE Ag 0001 RRT J 02-07-14.docx
39
40
PSE Electrical Vault Relocation Costs
Change Order Summary
Item
V10
V12
SWITCHES
Total
Actual
Estimate (mu.cowz)
Estimate Actual
Actual
Estimate (mu.cowz)
Estimate Actual
Materials
Construction
Engineering &��ana0ement
Right of Way
Overhead (18%)
$55,163.57 $60680.00
�
$177,065.77 $213,451.00
�
$19,673.97 $23'717.00
$0.00 $0.00
$45'342.60 $53'613.00
$63,345.56
$131,578.05
$14,619.78
$0.00
$37,717.81
�
$100,435.20 $60,680.00
$107,846.22 $172,168.00
$11'98291 $I9'13010
$0.00 $0.00
$39'647.58 $45,356.00
$218,944.33
$416,490.04
$46,276.66
$0.00
$122'707.99
$121,360.00
$385,619.00
$42'847.00
$0.00
$98,969.00
Utility Relocation Total (Tukwila
+ PSE Costs)
$297�4�.91| $351/4G1.OD
'
$247,2G1.2O� n/a
-
�3�9�911.91 $297�334OD
----' '
�8O4u19D� $648,79SOO
' ` ' '
Tukwila Costs
Tukwila @ 71%
Tukwila @ 81%
Tukwila 100%
Budgeted $738/400.00
Tukwila Total Amount
$I11'044.60 $I49'537.31
$200I81.57 n/a
$259,911.91 $297'334.00
$671,I38D8 $546,871.31
Tukwila Change Order Amount
$38,492.71
$37,422'09
$75,914.80
Remaining Budget
5191,528.69
Potential Overrun @ Completion
$55,732.51
42
PUGET SOUND ENERGY
CHANGE ORDER V10
To: City of Tukwila Date: 11/18/2013
Project Number: 101080841
Attn: Cyndy Knighton Project Manager: GRENNER
Project: TUKWILA - Andover Park W P.I
Description of work:
This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the
relocation agreement between the City of Tukwila and Puget Sound Energy. The excess costs
associated with this portion of the relocation work were, but not limited to, 1)Dewatering of vaults.
2)Traffic control and pedestrian safety. 3)Wire crew performing night time cutover for commercial
customers and rerouting unknown service cables out of existing vault V10 that were undocumented
and unreferenced on the original estimate.
Item
Amount Comments
Estimate
Materials $ 55,164
Construction $ 177,066
Engineering & Management $ 19,674
Right of Way $ -
Overhead $ 45,343
Estimate Total $ 297,246
Actual
Materials $ 60,680
Construction $ 213,451
Engineering & Management $ 23,717
Right of Way $ -
Overhead $ 53,613
Actual Total $ 351,460
Change Order Total $ 54,214
Allocation of Change Order Total
Company 29% $ 15,722
Government Entity 71% $ 38,492
Change Order Total
$ 54,214
Note: This change order will be effective only when signed by both parties:
Puget Sound Energy City of Tukwila
Signed:
Title:
Date:
(Please sign and return one copy)
Signed:
Title:
Date:
3591 7-04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009 -0868
PUGET SOUND ENERGY
a subsidiary of PUGET ENERGY 43
• PUGET SOUND ENERGY
CHANGE ORDER SWITCHES
To: City of Tukwila Date: 11/18/2013
Project Number: 101080841
Attn: Cyndy Knighton Project Manager: GRENNER
Project: TUKWILA - Andover Park W P.I
Description of work:
This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the
relocation agreement between the City of Tukwila and Puget Sound Energy. The bulk of the "excess
costs" associated with this portion of the relocation work were, but not limited to, 1)Dewatering of
vaults. 2)Traffic control and additional pedestrian safety implemented near the bus transit center.
3)Additional shoring, due to the unstable nature of the soil. 4)Additional resoration that was mutually
agreed to by the City and Westfield property management.
Item Amount
Estimate
Materials $ 100,435
Construction $ 107,846
Engineering & Management $ 11,983
Right of Way $
Overhead $ 39,648
Estimate Total $ 259,912
Comments
Actual
Materials $ 60,680
Construction $ 172,168
Engineering & Management $ 19,130
Right of Way $ -
Overhead $ 45,356
Actual Total $ 297,334
Change Order Total $ 37,422
Allocation of Change Order Total
Company 0% $
Government Entity 100% $ 37,422
Change Order Total
$ 37,422
Note: This change order will be effective only when signed by both parties:
Puget Sound Energy City of Tukwila
Signed: Signed:
Title: Title:
Date: Date:
(Please sign and return one copy)
3591 7-04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009-0868
44
PUGET SOUND ENERGY
a subsidiary of PUGET ENERGY
TRANSPORTATION COMMITTEE - Meeting Minutes
February 10, 2014 — 5:15 p.m. — Foster Conference Room
City of Tukwila
Transportation Committee
PRESENT
Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller
Si;aff: David Cline, Bob Giberson, Robin Tischmak, Frank Iriarte, Gail Labanara,
Cyndy Knighton, David Sorenson, Pat Brodin, Laurel Humphrey
CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m.
PRESENTATIONS
No presentations.
II. BUSINESS AGENDA
A. Supplemental Agreement: Overlay and Repair — East Marginal Way South
Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13 -029 with
KPG, Inc. in the amount of $189,503.82 for construction management services. Contract No.
13 -029 provided design engineering services for the Overlay and Repair — East Marginal Way
South (South 81st Place to Norforlk Street) Project. Miles Resources, LLC was awarded the
construction contract, and this supplemental agreement with KPG will provide construction
management support. Construction is expected to begin in April 2014. The contract timeline will
be extended to December 31, 2014. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY
18, 2014 REGULAR CONSENT AGENDA.
B. Change Orders: Tukwila Urban Center (TUC) Transit Center and Andover Park West Widening
Staff is seeking Council approval of two change orders in the amount of $75,914.80 to the Utility
Relocation Agreement (Contract No. 13 -121) between the City of Tukwila and Puget Sound
Energy (PSE). Executed in July 2013, this agreement defined the roles and responsibilities for
relocation of two underground vaults and two above ground switches in association with the
TUC Transit Center and Andover Park West Widening Projects. The two switches are on
Westfield property and the financial responsibility of the City. The two underground vaults
straddled the right -of -way line along the Mall frontage and the relocation costs to move them are
shared between Tukwila and PSE. PSE has completed the relocation of the northern vault and
the two above ground switches, at a cost that exceed the original estimate due to excessive
dewatering of the vaults, extensive traffic control, changes in field conditions, and additional
property restoration. Tukwila's cost of the change orders combined, $75,914.80, is currently
within the total project budget. Final costs for the remaining vault relocation are unknown. Any
cost overruns exceeding the City responsibility of $738,400 as defined in the original agreement
will be paid from the construction contingency budget.
Councilmember Kruller asked if the City uses metrics for contingency planning. Staff confirmed
that the goal of "on time, under budget" is usually met, but agreed to provide a spreadsheet
indicating trends in award and contingency amounts. UNANIMOUS APPROVAL. FORWARD
TO FEBRUARY 18, 2014 REGULAR CONSENT AGENDA.
45
46
COUNCIL AGI;NDA SYNOPSIS
1 nItiali
Ii/Sig Dui,
Prepared by
M, )or)• re Nell/
Corvicil review
02/10/14
M. Grisham
1 Resolittioll
Alir Dim, 02/18/14
I 1 ordimince
;111:i;l- )(II e
02/18/14
M. Grisham
: ,,,,,,
SPONSOR Cozinti/ ,Vlayor 1 IR I DCD 1-';'Inatice I Fire _ 17 PeR I I Police PIE
SpoNst )R's The City's current CEMP was last updated in 2009 and reviewed in 2011. Washington State
SUMMARY law requires the local jurisdiction to submit their CEMP to Washington State Emergency
Management Division every four years. Our plan was submitted to the State Emergency
Management Division in 2013 and was approved by the State on November 15, 2013.
Additionally, Tukwila Municipal Code (TMC) Chapter 2.57 requires an annual review of the
CEMP. This meets that requirement as well.
RI \11\\ BY COW mtg. 1 I CA&P Cmtc Z F&S Cmtc 1 I Transportation Cmte
Utilities Cmte I I Arts Comm. I I Parks Comm. Planning Comm.
DATE: 02/04/14 COMMEITEE CI -LAIR: VERNA SEAL
RECOMMENDATIONS:
Sir )NV )R/ADmiN.
CoNlmETTIT
Fire Department/Emergency Management
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
I-7—XP! NOITURF Ri ,Qi.' I [WI) AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments:
ITEM INFORMATION
ITEM No.
5.A.
47
STAFF SP( iNSOR: MARTY GRISHAM
ORIG [NA], AGENDA D.VIE: 02/10/14
Ac 1A1). 1 ITUNI TITLE, Adoption of State approved 2014 Comprehensive Emergency Management Plan
(CEMP).
( .viEG1)Ry PI Disclovion
■11:.), Date 02/10/14
,\Iotion
,110; Di e
1 Resolittioll
Alir Dim, 02/18/14
I 1 ordimince
;111:i;l- )(II e
— Bid.,i)pard
1L J),
Public 1-1e,lii 17V,
Alt. 1),7/e
Other
,lkg Date
SPONSOR Cozinti/ ,Vlayor 1 IR I DCD 1-';'Inatice I Fire _ 17 PeR I I Police PIE
SpoNst )R's The City's current CEMP was last updated in 2009 and reviewed in 2011. Washington State
SUMMARY law requires the local jurisdiction to submit their CEMP to Washington State Emergency
Management Division every four years. Our plan was submitted to the State Emergency
Management Division in 2013 and was approved by the State on November 15, 2013.
Additionally, Tukwila Municipal Code (TMC) Chapter 2.57 requires an annual review of the
CEMP. This meets that requirement as well.
RI \11\\ BY COW mtg. 1 I CA&P Cmtc Z F&S Cmtc 1 I Transportation Cmte
Utilities Cmte I I Arts Comm. I I Parks Comm. Planning Comm.
DATE: 02/04/14 COMMEITEE CI -LAIR: VERNA SEAL
RECOMMENDATIONS:
Sir )NV )R/ADmiN.
CoNlmETTIT
Fire Department/Emergency Management
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
I-7—XP! NOITURF Ri ,Qi.' I [WI) AMOUNT BUDGETED APPROPRIATION REQUIRED
$0 $0 $0
Fund Source: N/A
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/10/14
Forward to next Regular Meeting
MTG. DATE
ATTACHMENTS
02/10/14
Informational Memorandum dated 01/28/14
Resolution in draft form
Letter from WA State approving the City's 2013 CEMP
Minutes from the Finance and Safety Committee meeting of 2/4/14
*PLEASE BRING YOUR CEMP BINDER*
2/18/14
Resolution in final form
47
48
City of Tukwila
Washington
Resolution No.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING THE TUKWILA
COMPREHENSIVE EMERGENCY MANAGEMENT PLAN
(CEMP).
WHEREAS, the City of Tukwila and surrounding areas are subject to various
hazards, including flooding, earthquakes, landslides, severe windstorms and other
natural and technological /man -made hazards; and
WHEREAS, the City of Tukwila is committed to strengthening the City's resilience
to the effects of natural and technological /man -made hazards; and
WHEREAS, the City of Tukwila has the primary responsibility for emergency
mitigation, prevention, preparedness, response and recovery within City boundaries;
and
WHEREAS, Washington State RCW 38.52.070 (in the "Emergency Management"
chapter) directs local governments to submit its plan and program for emergency
management to the state director; and
WHEREAS, Tukwila Municipal Code Section 2.57.070.B.2. requires "...and annual
updates to, the City's Comprehensive Emergency Management Plan...;"
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
The City Council approves adoption of the Comprehensive Emergency
Management Plan, hereby incorporated by reference as "Attachment A."
W: \Word Processing \Resolutions \CEMP adopted 1 -27 -14
MG:bjs
Page 1 of 2
49
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
Attachment A: Comprehensive Emergency Management Plan (October 2013)
W: \Word Processing \Resolutions \CEMP adopted 1 -27 -14
MG:bjs
50
Page 2 of 2
COUNCIL AGI;NDA SYNOPSIS
MeelinsDate
Prepared At
,1, 1, yorlr rev/cur
Council reviem
02/10/14
CT
V1011011
Alp Dale
Z Resolution
Alt Dale 0 2 / 1 8 / 1 4
02/18/14
CT
— Public I lcanq
,1112, Date
Otlie,
Alp Date
C \ I i GoRY n Dr,(1011011
Mig Dale
Si' ON ,(.) R Council
I IR DO-) I I Finance 1 I Fire IT _ PeR 1 I Police RIF
Mayor
til)()M.,( )1t';-, The City of Tukwila desires to create a scholarship program for high school students living
Su \I \i \Ry in Tukwila to provide financial assistance and opportunity to deserving students to
continue their education beyond high school. A sum of four thousand dollars ($4,000) per
calendar year shall be appropriated and included regularly in the City of Tukwila budget.
The Council is being asked to approve a resolution creating the Tukwila City of Opportunity
Scholarship.
RI \II \X 1 1) BY COW Mtg . CA&P Cmte Z F&S Cmte Transportation Cmte
Utilities Cmtc Z Arts Comm. Parks Comm. Planning Comm.
DATE: 2/4/14 COMMITTEE CH \ IR: SEAL
RECOMMENDATIONS:
Sp()NoR/Al\IIN
Co \INII
ITEM INFORMATION
ITEM No.
5.B.
pplication in sr e through underlined orma
51
Si \I 1 S1)()\ ,()R JOYCE TRANTINA
ORic,i \ \I A( ,1 \ I) \ D \ i ia 2/10/2014
Acu m) \ HI \I Tiiii Tukwila City of Opportunity Scholarship
0 2 / 1 0 / 1 4
V1011011
Alp Dale
Z Resolution
Alt Dale 0 2 / 1 8 / 1 4
Ordinance
2111Daie
131(1 /livai I
, 1 kg Dale
— Public I lcanq
,1112, Date
Otlie,
Alp Date
C \ I i GoRY n Dr,(1011011
Mig Dale
Si' ON ,(.) R Council
I IR DO-) I I Finance 1 I Fire IT _ PeR 1 I Police RIF
Mayor
til)()M.,( )1t';-, The City of Tukwila desires to create a scholarship program for high school students living
Su \I \i \Ry in Tukwila to provide financial assistance and opportunity to deserving students to
continue their education beyond high school. A sum of four thousand dollars ($4,000) per
calendar year shall be appropriated and included regularly in the City of Tukwila budget.
The Council is being asked to approve a resolution creating the Tukwila City of Opportunity
Scholarship.
RI \II \X 1 1) BY COW Mtg . CA&P Cmte Z F&S Cmte Transportation Cmte
Utilities Cmtc Z Arts Comm. Parks Comm. Planning Comm.
DATE: 2/4/14 COMMITTEE CH \ IR: SEAL
RECOMMENDATIONS:
Sp()NoR/Al\IIN
Co \INII
Department of Community Development
tilL Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
I'API N1)111..121 RI EpEIRI 1) AMOUN 1 BUDGI- 1 ED APPROPRIA I ION RFOL IRED
$4,000.00 $ $4,000.00
Fund Source: GENERAL FUND
Comments
MTG. DATE
RECORD OF COUNCIL ACTION
02/10/14
Forward to next Regular Meeting with changes to resolution based on discussion
MTG. DATE
ATTACHMENTS
02/10/14
Informational Memorandum dated 1/22/14
Resolution in Draft Form
Scholarship Application in Draft Form
Minutes from the Finance & Safety Committee meeting of 02/04/14
02/18/14
Resolution in strike through underlined format showing changes
pplication in sr e through underlined orma
51
52
FT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ESTABLISHING A CITY
SCHOLARSHIP PROGRAM FOR CONTINUING EDUCATION.
WHEREAS, the City of Tukwila desires to create a scholarship program for high
school students living in Tukwila; and
WHEREAS, the purpose of establishing the scholarship program is to provide
financial assistance and opportunity to deserving students to continue their education
beyond high school; and
WHEREAS, the scholarship grant shall be known and cited as the "Tukwila, City of
Opportunity Scholarship;"
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Purpose. The purpose of establishing the scholarship program is to
provide financial assistance and opportunity to deserving students to continue their
education beyond high school.
Section 2. Scholarship Eligibility Requirements. Recipients of the scholarship
program shall meet the following qualifications:
• Must be a resident of the City of Tukwila. Proof of residency is required at the
time of application.
• Must be equivalent to a senior in high school.
• Must demonstrate a substantial financial need as indicated on the FAFSA Student
Aid Report.
• Must have applied to an undergraduate program at a community college, trade
school or university.
• Must demonstrate leadership qualities as evidenced by involvement in extra-
curricular activities.
• Must have a cumulative grade point average (GPA) of 2.75 or higher.
• Must have completed a minimum of 15 hours of community service.
W: \Word Processing \Resolutions \City scholarship program established strike -thru 2 -11 -14
CT:bjs
Page 1 of 2
53
Section 3. Funding. A sum of $4,000 per calendar year shall be appropriated and
reflected in the City of Tukwila budget. Scholarships will be awarded in increments of
not less than $1,000 nor greater than $4,000.
Section 4. Scholarship Selection Committee. A Scholarship Selection
Committee shall be created and shall include the Mayor and /or his or her designee, the
City Council President, a City staff appointee and a Tukwila Sschool gdistrict employee
designee(s) who - - - _ - - - _ _ - . • - - - - can
fairly evaluate the level of academic and extracurricular activities represented in the
scholarship applications.
Section 5. Roles and Authority for the Scholarship Fund.
A. City staff shall administer the scholarship fund as directed by this resolution,
and it shall be known and cited as the "Tukwila, City of Opportunity Scholarship."
B. The Scholarship Selection Committee shall review the program annually and
submit a report to Council that summarizes, by school district: the applications,
available funds, the scholarships awarded, the number of applications that did not result
in scholarships, and any recommendations for revisions to the program.
C. The Council shall receive the report and request revisions to the program as
needed.
Section 6. Application Review Process. The deadline for applications to be
submitted is March 31 of each year. All applications will be reviewed by City staff to
determine that the eligibility requirements have been met. All applications that meet the
eligibility requirements will be reviewed by the Scholarship Selection Committee, which
will present a recommendation to the City Council for approval of up to four scholarship
awards. Scholarship recipients will be notified by April 30 each year.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
W: \Word Processing \Resolutions \City scholarship program established strike -thru 2 -11 -14
CT:bjs
54
Page 2 of 2
The City of Opportunity, the Community of Choice.
Tukwila City of Opportunity Scholarship Application
1. DEADLINE for scholarship applications is March 31, 2014. (NO EXCEPTIONS)
2. Refer to criteria below for eligibility requirements.
3. Refer to application process below for a list of the supporting documents needed (i.e., evidence of GPA.)
INCOMPLETE APPLICATIONS WILL NOT BE CONSIDERED.
4. Complete applications can be mailed or hand - delivered to the City of Tukwila Mayor's Office.
5. The recipients will be notified, and awards announced at a subsequent City Council Meeting.
6. If you have any questions about the application, please email iovce.trantinatukwilawa.gov, call 206 -433-
1868 or visit www.tukwilawa.gov /xxx.
Purpose: The City of Tukwila Scholarship Program was established in 2014. The mission of the scholarship
is to provide financial assistance to individuals enrolled for undergraduate study in community colleges,
colleges, trade schools and universities. The City of Tukwila Scholarship Program principally targets two and
four year academic programs; however, certificate /licensing programs are also eligible.
Scholarship Awards: The City of Tukwila awards scholarships on the basis of a comprehensive process.
Areas that are reviewed by the committee include, but are not limited to the following: Academic
Accomplishments, Community Service, References, and Personal Essay. The City of Tukwila pays
scholarship funds directly to the recipient's school. Scholarships are awarded annually. City of Tukwila
Scholarships are awarded without regard to race, color, ethnicity, gender or sexual orientation. Scholarships
awarded are based upon the availability of funds and additional qualifying criteria.
Award Components: Scholarship awards will range from $1,000 to $4,000 as determined by the City of
Tukwila Selection Committee.
Criteria:
• Must be a resident of the City of Tukwila. Proof of residency is required at the time of
application: most recent utility bill.
• Must be equivalent to a senior in high school
• Must demonstrate a substantial financial need as indicated on the FAFSA Student Aid Report
• Must have applied to an undergraduate program at a community college, trade school or
university.
• Must demonstrate leadership qualities as evidenced by involvement in extra - curricular activities
• Must have a cumulative grade point average (GPA) of 2.75 or higher
• Must have completed a minimum of 15 hours of community service
Timeline:
• Completed applications must be postmarked no later than March 31, 2014.
• Candidates that are eligible for interviews will be notified by the Scholarship Committee by April 15,
2014.
• Applicants are notified if awarded a scholarship by April 30, 2014.
55
Scholarship Applicants Must Provide:
• Completed application form.
• Official high school transcript in a sealed envelope from the institution.
• Two academic references from a guidance counselor or teacher.
• A letter of reference from an employer or other community member.
• Demonstrated financial need.
• Personal Essay.
Scholarship Awards:
• Award notification will be given by April 30, 2014.
• Scholarship recipients must provide their student ID, the correct mailing address of their institution and
the department where their scholarship check is to be received.
Deadline for the application is March 31, 2014. Applications postmarked after this date will not be
considered.
Please mail OR submit application in person to:
56
Joyce Trantina
Project Analyst
City of Tukwila
6200 Southcenter Blvd.
Tukwila, WA 98188
The City of Opportunity, the Community of Choice.
First Name:
Mailing Address:
City, State, Zip:
Primary Phone:
Email:
Tukwila City of Opportunity Scholarship Application
Last Name:
Secondary Phone:
Please attach the following financial documentation:
• FAFSA Student Aid Report (SAR)
I certify that the above information is true and correct and that all income is reported. I understand that this
information is being given for the receipt of a scholarship; that City of Tukwila officials may verify the
information on the application; and that deliberate misrepresentation of the information may subject me to
prosecution under the applicable State and Federal laws.
Signature Date
Current High School:
HS Advisor /HS Counselor name & email:
Number of years attended HS:
Grade Point Average (GPA): (2.75 or higher on a 4.0 scale)
Attach proof of GPA; your most recent official school transcript is required in a sealed envelope.
School planning to attend next year:
Address, City and State of School:
List your educational and professional goals and objectives for after high school graduation.
List your academic honors, awards and membership activities while in high school.
57
List your community service activities, hobbies, outside interests, and extracurricular activities.
List the scholarships (name and dollar amount) you have received, or have applied for.
How did you learn about the Tukwila City of Opportunity scholarship?
Counselor Teacher City Website Other
Personal Essay:
The Community Vision for the City of Tukwila is the City of Opportunity, the Community of Choice. How have
you served your community in ways that have made a positive difference?
A. The following items must be attached to this application in order for the application to qualify to be
reviewed by the scholarship committee.
B. Your application will be returned to you if these items are not attached to this application.
(NO EXCEPTIONS.)
Proof of Residency: Most recent utility bill.
Three Letters of Reference: 2 Academic References and 1 Community /Employer Reference.
Most recent official high school transcript. Photocopies of your transcript are not acceptable.
(Must be in a sealed envelope.)
Documentation demonstrating financial need:
• FASFA Student Aid Report (SAR)
Personal Essay
STATEMENT OF ACCURACY
I hereby affirm that all the above stated information provided by me to the City of Tukwila Scholarship Selection
Committee is true, correct and without forgery. I also consent that my picture may be taken and used for any
purpose deemed necessary to promote the Tukwila City of Opportunity Scholarship Program.
I hereby understand that if chosen as a scholarship winner, according to City of Tukwila's scholarship policy, I
must provide evidence of enrollment /registration at the post- secondary institution of my choice before
scholarship funds can be awarded.
Signature of scholarship applicant: Date:
Witness
Date:
Application must be postmarked by March 31, 2014. No exceptions!
58
COUNCIL AG I--1VDA SYNOPSIS
illeetiq ail('
P rep ( I re (I 1)}'
lAirp'(?r:I. review
Coull,:i1rez,iew
02/10/14
DJ
Adoption
2/10/14
02/18/14
DJ
Bid ./lama
AN Dale
Nall,. 1 lean* nt;
Al/j;Dale
Other
11 Dale
Cy! UGORY Difclowim
Ordinance
\14;1)ate
/11/g Dale 2/18/14
SP ONSUR Coanci 1 ,\layor I I 111 DC!) ['inane(' 1-ire
IT 14 Pc:r7R _ Police
_ PIF
ITEM INFORMATION
ITEM No.
5.C.
59
ST .11+ SP( ) ..N SUR: RICK STILL
ORIGIN, \I AGIND.1 ),\TU: 2/10/14
i1(;KNI).\ ITUNI Till
I Parks, Recreation and Open Space
(PROS) Plan
Adoption
2/10/14
_ /14 ol io n
AII: Dale
IZesolia n
Afig Dale
Bid ./lama
AN Dale
Nall,. 1 lean* nt;
Al/j;Dale
Other
11 Dale
Cy! UGORY Difclowim
Ordinance
\14;1)ate
/11/g Dale 2/18/14
SP ONSUR Coanci 1 ,\layor I I 111 DC!) ['inane(' 1-ire
IT 14 Pc:r7R _ Police
_ PIF
510 )\S( The City has spent the past 12 months working to update the Parks, Recreation, and Open
srm,v,\Ry Space (PROS) Plan. We are now in the final adoption stage and working incorporate
public comment on the DRAFT Plan.
RINI1ViTUI) BY COW NIT.
I I Utilities Corte
DATE: 1/28/14
CA &P Cmte U&S Grille
I I Transporiation Corte
Comm. Planning Comm.
CI L\112.: DUFFIE
,\rts Comm.
Parks
COMM-VI-FEE
RECOMMENDATIONS:
SPoNsoR/ADmIN.
Commumk
Parks and Recreation Department
Unanimous Approval; Forward to C.O.W.
COST IMPACT / FUND SOURCE
r,\ 11:N1)1)111W, RNOUIRND AMOUNT BUDGETED APPROPRIATION RIQLIRID
$ $
Fund Source:
Conmicrim.
MTG. DATE
RECORD OF COUNCIL ACTION
2/10/14
Forward to next Regular
Meeting with edi . 1,1- ' .11 2-10
MTG. DATE
ATTACHMENTS
2/10/14
Informational Memorandum dated 1/28/14 <amended after CAP>, with attachments
Minutes from the Community Affairs and Parks Committee meeting of /28/14
PLEASE BRING YOUR DRAFT PLAN TO THE MEETING*
2/ / 4
Informational Memorandum dated 1/28/14 with attachments
Resolution in final form
Modified PROS Plan pages 2-9 and 2-10
59
60
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ADOPTING A NEW PARKS,
RECREATION AND OPEN SPACE PLAN FOR THE CITY OF
TUKWILA; REPEALING ORDINANCE NOS. 2207 AND 2213;
PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, RCW 35A.63.062 authorizes the City of Tukwila to perform
comprehensive park and open space planning; and
WHEREAS, the Tukwila City Council requested that (through the Parks and
Recreation Department) the administration prepare an updated Parks, Recreation and
Open Space Plan; and
WHEREAS, the City administration and Park Commission have completed review
and modification of the Plan, and have forwarded the 2014 Parks, Recreation and Open
Space Plan to the City Council for review and adoption; and
WHEREAS, the plan was presented to the public for comment and modification at a
public hearing on November 25, 2013;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. The 2014 Parks, Recreation and Open Space Plan, attached hereto as
Exhibit A, is hereby adopted.
Section 2. A copy of the Plan shall be filed in the City Clerk's Office for use and
examination by the public.
Section 3. The 2014 Parks, Recreation and Open Space Plan is adopted by
reference as part of the Comprehensive Plan.
W: Word Processing \Ordinances \PROS Plan adopted 2 -12 -14
DJ:bjs
Page 1 of 2
61
Section 4. A copy of this ordinance and the Parks, Recreation and Open Space
Plan shall be filed with the following City departments:
1. Community Development
2. Public Works Department
3. Finance Department
4. Parks & Recreation Department
5. Mayor's Office
Section 5. The 2008 Parks, Recreation and Open Space Plan, adopted by
Ordinance No. 2207 on June 23, 2008, is hereby repealed.
Section 6. Repealer. Ordinance Nos. 2207 and 2213 are hereby repealed.
Section 7. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 8. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
Section 9. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Shelley M. Kerslake, City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachment: Exhibit A — 2014 Parks, Recreation and Open Space Plan
W: Word Processing \Ordinances \PROS Plan adopted 2 -12 -14
DJ:bjs
62
Page 2 of 2
summer camps and organizing
educational excursions throughout the
greater Seattle area.
Awareness
Distributing information about
programming options is one of the
factors that is especially challenging to
Tukwila due to the large number of
linguistic groups residing in the city.
While finding the methods that best
connect to residents is always a
challenge, being able to provide the
information in multiple languages and
identify the most culturally effective
methods adds significantly to raising
awareness.
Schedule
Schedule is a key factor in matching
programs to participants. Aligning
programs to fit around work, school and
family schedules was an important
finding from the online questionnaire.
Evening, weekend and early morning
class times were most desirable.
Currently, the majority of programming
is held during weekday evenings,
between the hours of 6 and 8 pm. Most
morning programs are oriented for
youth, such as swim lessons, summer
camps and before school programs.
There are fewer programs that occur
during the lunch hour, and few early
morning classes oriented for adults.
Affordability
The City has a direct hand in
determining the affordability of
programming to the user through the
application of the cost recovery policy.
The gap in affordability is largely about
reconciling the variety of populations to
serve, the programs to offer and the
level of community investment.
Affordability is also about the
willingness and ability of the City to
make more affordable programs
available and to reconsider the way its
current cost recovery policy is applied.
Community input, particularly from the
cultural and linguistic minorities in
Tukwila, has indicated that even small
user fees can be a major barrier to
participation. The community
questionnaire explored the balance of
City investment and user fees for a
selection of program types. Overall,
respondents indicated that costs should
be shared in some way (few indicated
that any program should be 100%
supported by the City). Two categories
of programs were notably high in
responses indicating that the user
should pay 100% of costs: adult sports
(35% of respondents) and fitness
classes (21% of respondents).
Alternatives
Starfire Sports, SeaTac Community
Center, Tukwila Pool, and the Matt
Griffin YMCA provide the widest array of
alternative recreation programs in and
around Tukwila (Appendix B). These
providers provide the most overlap with
City of Tukwila offerings.
• Starfire Sports: Starfire is largely
focused on soccer (and other field
sports) and offers a premium experience
that is utilized by users from across the
region. This facility requires an annual
membership that ranges from $35
(basic) to $50 (premier membersh
p)
63
for access to the facility and its
programs, and field use fees ranging
from $33 per hour per participant for
youth, to $77 per hour per participant
sj Between the
or a uts � 2013 raj
cost, the demand for field space and
the location on the east side of the
Green /Duwamish River, Starfire can be
seen as a complement to the City
programs and services with minimal
overlap.
• SeaTac Community Center: The
SeaTac Community Center is located
just outside of Tukwila to the northeast
in the City of SeaTac. The 27,000
square foot facility features an indoor
gym, weight room and reservable
banquet room. The building also
features an arts and crafts room and
multi - purpose room that accommodate
different types of recreational
programming. JHim rll� 2013. Drop -in
class fees are $6 and most activity fees
are $2.50 - $3.50. There is also a
monthly weight room pass available for
$28 (adults) and $21 (seniors).
• Tukwila Pool: The Tukwila Pool is
centrally located in Tukwila and
64
operated by the Tukwila Metropolitan
Park District, approved by voters in
2011. The indoor pool is open year -
round and offers a range of aquatics
rro *rams and classes includin oren
swim and party rentals. For winter
2014, pool rates range from $3 -$4 for
youth /senior and adult drop -in fees
(respectively), a 10 -punch pass with
discounted rates for residents, and
monthly and annual passes.
Scholarships are also available. During
2012/2013, the District commissioned
major renovations to the pool, pool
utilities and buildin exterior.
• YMCA: While not located in Tukwila,
the Matt Griffith YMCA center (near the
border between Tukwila and SeaTac)
offers a wide range of recreation
opportunities that are similar to the
City's offerings. The YMCA requires a
one -time joining fee ranging, al 2013,
from $25 (youth) to $100 (adults) and
monthly membership fees from $32
(youth) to $65 (adult). Membership
allows for unlimited use of all 13 YMCA
facilities in the greater Seattle area,
including most health and wellness
programs. Specialty classes and
programs requiring additional fees are
offered at a lower rate to members. The
YMCA also offers financial assistance
with the intention of serving as much of
the community as possible. Considering
the range of programs available, the
proximity to Tukwila and its competitive
costs, the YMCA can be seen as a
competitor to City programs.
Formatted: Bullets and Numbering
COUNCIL AGENDA S OPSIS
lIeelinDale
Prepared by
AI,Dq :1:fre. r»
Council /2 21'
02/10/14
B .
Levee
Agreement with the City of Kent
tin lon
02/10/14
02/18/14
B G
El 0) dr nalhe
111,; DA,
F Bid lniaLl
IN DA
_ PuiVr, I lc,illq
IN 1)7/,
01110
llig 0 7/(
C \ tic ,( )10 Di
11/g I) iii
AIN,Dale
Si 't AS( )R C oun,r1 Alajo) DCD E Fenalhe I— Pile IT 1)--12. _ Poll,
Plf
ITEM INFORMATION
ITEM No.
5.D.
St \I I SP()N,`,OR BOB GIBERSON
ORR,1\ \I Acd Ni) \ D \ i i 02/10/14
,\( ,i Ni) \ tit \t1 1 HI
Brisco/Desimone
Interlocal
Levee
Agreement with the City of Kent
tin lon
02/10/14
,1Iolion
02/18/14
E Reoluthn
,I1A 0,7/0
El 0) dr nalhe
111,; DA,
F Bid lniaLl
IN DA
_ PuiVr, I lc,illq
IN 1)7/,
01110
llig 0 7/(
C \ tic ,( )10 Di
11/g I) iii
AIN,Dale
Si 't AS( )R C oun,r1 Alajo) DCD E Fenalhe I— Pile IT 1)--12. _ Poll,
Plf
S1)( tN,St )R'S There are four reaches (sections) of the Brisco/Desimone Levee that require repairs in
sniv \in order to provide a 100-year level of flood protection. King County Flood Control District
has approved Kent's plan. As two reaches are located in Tukwila, an Interlocal Agreement
between Tukwila and Kent is needed that will authorize the work, designate SEPA
authority, grant condemnation authority, and allow Kent's contractors to work in Tukwila.
Kent will be required to meet Tukwila's shoreline regulations.
Ri VII \\ I I) M
— CO\\' Mtg.
E CAM' Cmte F&S (-nti franTortatton Cmte
Cmte Art:, Comm. — Paris, Comm Planning Comm.
COMNILITI EL C H A I R : KATE KRULLER
Utilities
DA I E 02/03/14
RECOMMENDATIONS:
SP( )\N )R/A1)
Co \NIIIII
miN Public Works Department
Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
F\pi \i)ItuRI RI QuIRI i) AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source,
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/10/14
Forward to next Regular Meeting with changes
02/18/14
MTG. DATE
ATTACHMENTS
02/10/14
Informational Memorandum dated 01/31/14
Interlocal Agreement between the cities of Tukwila and Kent
Minutes from the April 22, 2013 Committee of the Whole and Special Meeting
Minutes from the Utilities Committee meeting of 02/03/14
02/18/14
Tnterinral Agreement with amendments based on Council discussion
66
INTERLOCAL AGREEMENT BETWEEN THE CITY OF KENT
AND THE CITY OF TUKWILA FOR CONSTRUCTION AND
ACCREDITATION OF THE DESIMONE LEVEE
THIS INTERLOCAL AGREEMENT is entered into pursuant to the Interlocal
Cooperation Act, Chapter 39.34 of the Revised Code of Washington between the
City of Kent, a Washington Municipal Corporation ( "Kent ") and the City of Tukwila,
a Washington Municipal Corporation ( "Tukwila ").
RECITALS
A. The Federal Emergency Management Agency (FEMA), the agency responsible for
the nation's flood insurance program, has determined that the Green River levees
do not have the documentation to be accredited to provide 100 -year flood level
protection.
B. FEMA is responsible for and is reissuing the Flood Insurance Rate Maps for the
Green River Valley. The preliminary map encompasses the cities of Kent and
Tukwila and shows a large segment of Kent and Tukwila to be within the 100 -year
flood -plain and floodway, even though they are behind existing levees. Properties
within the 100 -year flood plain typically must acquire costly flood insurance, are
subject to increased development standards, and subject to dramatic devaluation.
C. These flood insurance requirements act as a disincentive to development and
redevelopment in the Green River Valley.
D. Kent and Tukwila share a mutual boundary in an area along the Green River
that is protected by the "Desimone Levee." A breach in the Desimone Levee
section in Tukwila would inundate properties within both Kent and Tukwila.
E. Beginning in 2010, Kent prepared the necessary engineering studies to verify,
through FEMA's Conditional Letter of Map Revision process, that the levee segments
along the Green River are constructed to federal levee safety standards, and
identify any repairs needed in order to meet the standards. The study identified 2
weak portions of the levee system located in the city limits of Tukwila, see Exhibit
E.
F. Both parties desire to have the necessary repairs made to have the levee meet
federal levee safety standards.
G. Kent, along with King County, was instrumental in obtaining a $7,000,000 state
grant which was awarded to the King County Flood Control Zone District (KCFCD)
for Briscoe - Desimone Levee improvements, see Exhibit A.
H. The KCFCD passed Resolution FCD2013 -02.2 on February 26, 2013, providing
for use of the state grant, providing additional KCFCD funding for the Briscoe -
Desimone Levee project, supporting the use of setback levees that are retained by
Interlocal with Tukwila - Desimone Levee
Page 1 of 6 02/10/14
67
walls on the landward side, and assigning Kent responsibility for design and
construction of these setback levee improvements.
I. Kent entered into an interlocal agreement with the KCFCD on June 6, 2013, see
Exhibit B, relating to the use of state and KCFCD funds, assigning Kent as lead for
design, permitting and construction of the Briscoe - Desimone Levee project.
Tukwila desires that Kent act as lead agency for permitting, design and river levee
construction as well as certification of the Desimone Levee in Tukwila.
J. The Briscoe Levee is located along the right bank (easterly side) of the Green
River between S. 200th Street and S. 189th Street within Kent, River Mile 17.0 to
15.45. The Desimone Levee is located along the right bank of the Green River
between S. 189th Street and S. 180th Street within Tukwila, River Mile 15.45 to
14.3. The location of the Briscoe & Desimone Levees as shown on Exhibit C.
K. Because both parties desire to work together for the mutual and overall benefit
of their citizens and property owners, Kent shall be responsible for processing and
acquiring all permits, except for shoreline permits for work conducted within
Tukwila.
L. Tukwila will be notified immediately of any substantial design and /or
construction changes or substantial funding changes. Both parties agree that
substantial for the purpose of this agreement means work valued at over $40,000,
or anything that impacts the interpretation or application of the Tukwila Shoreline
Master Program.
IN CONSIDERATION OF THE MUTUAL COVENANTS, CONDITIONS, PROMISES, AND
BENEFITS ESTABLISHED BELOW, THE PARTIES AGREE AS FOLLOWS:
AGREEMENT
1. AUTHORITY TO PERFORM NECESSARY STUDIES. Tukwila grants to Kent
authority to perform all necessary studies, engineering investigations and all other
work necessary to prepare a Letter of Map Revision (LOMR) to accredit the
Desimone Levee, as shown in Exhibit E, whose failure would inundate a portion of
Tukwila and Kent. Kent will prepare all studies, submit LOMR applications and
respond to FEMA questions as needed to complete the LOMR process. Kent will
track all costs associated with this work.
2. PERMITTING AND SEPA REVIEW. Kent shall be responsible for conducting
SEPA review and for processing all permits necessary to complete the Desimone
levee improvements, except for shoreline permits required for work completed in
Tukwila, which shall be processed by Tukwila. Tukwila grants Kent the authority to
process and acquire permits for Tukwila and to conduct SEPA within Tukwila.
3. AUTHORITY TO PERFORM FINAL DESIGN OF NEEDED IMPROVEMENTS.
Tukwila hereby grants Kent the authority to perform all necessary design and
acquire necessary permits for needed repairs to the existing levees within the city
Interlocal with Tukwila - Desimone Levee
68
Page 2 of 6 02/10/14
limits of Tukwila as required to certify the levee and obtain a LOMR from FEMA.
Whenever practical, Kent will provide Tukwila design drawings, specifications and
cost estimates of needed improvements for Tukwila's review and prior written
approval, which approval will not be unreasonably withheld.
4. AUTHORITY TO CONDEMN PROPERTY. Both parties have the authority, under
Title 8 of the Revised Code of Washington, to condemn property for the protection
of the public by the construction or reconstruction of this levee. Tukwila grants
Kent the authority to condemn, or to acquire in lieu of condemnation, property
within Tukwila, but only to the extent necessary to construct the levee
improvements as evidenced by approved preliminary or final construction plans.
5. CONSTRUCTION OF NECESSARY IMPROVEMENTS. It is anticipated that one
or more segments of the Desimone levee will require reconstruction in order to
certify that the levee meets FEMA requirements. Tukwila grants Kent the authority
to construct any necessary improvements to segments of the Desimone levee that
are located within Tukwila; provided, Tukwila shall have the right to inspect all work
done for workmanship and compliance with Tukwila's standards and to require
corrections when necessary. Tukwila shall be invited to all construction meetings
held by Kent.
6. COST SHARING All design, acquisition, and construction costs will be
included under this Agreement, provided the location of the wall is consistent with
KCFCD Resolution FCD2013 -02.2. Any changes specifically requested by Tukwila
that result in cost increases will be paid by Tukwila. Tukwila will provide
reimbursement to Kent within thirty (30) days of a request for reimbursement from
Kent. Compliance with the Tukwila Shoreline Master Program will not be considered
to be a change. The parties expect that all costs for work covered under this
agreement will be covered by the state grant, KCFCD funding, or other grant
sources. However, in the event any work, including design, property acquisition,
permit, and CLOMR work performed after January 1, 2013, is not funded fully by
other sources, funds are withdrawn, the project is not able to obtain a variance to
the Tukwila Shoreline permit in order to construct the project consistent with
KCFCD Resolution FCD2013 -02.2, or cost overruns exceed funding amounts, all
work will cease and the two parties will meet to discuss available options to allow
the project to move forward. Tukwila will be notified immediately of any design
changes or substantial funding changes.
7. DESIGNATED REPRESENTATIVES. Each party shall designate a
representative to meet, confer, evaluate and administer expenditure proposals in
connection with these projects. The representatives shall meet as warranted at
dates and times determined by them to be most convenient. The representatives
are also empowered to designate, identify and develop procedures and processes
for their interaction in connection with the administration of the project.
8. INSURANCE. Each party shall be responsible for maintaining, during the
term of this Agreement, and at its sole cost and expense, insurance coverage in
amounts determined to be sufficient by each party's representative.
Interlocal with Tukwila - Desimone Levee
Page 3 of 6 02/10/14
69
9. INDEMNIFICATION. Each party shall defend, indemnify and hold harmless
the other party, and all of its officials, employees, principals and agents, from any
and all claims, demands, suits, actions, fines, penalties and liability of any kind,
including injuries to persons or damages to property, arising out of or relating to
any negligent acts, errors or omissions of the indemnifying party and its
contractors, agents, employees and representatives in performing these obligations
under this Agreement. However, if any such damages and injuries to persons or
property are caused by or result from the concurrent negligence of Kent or its
contractors, employees, agents, or representatives, and the city of Tukwila or its
contractors, employees, agents, or representatives, each party's obligation
hereunder applies only to the extent of the negligence of such party or its
contractor or employees, agents, or representatives. This indemnification provision
shall not be construed as waiving any immunity granted to Kent or Tukwila, under
state statute, including chapters 86.12 and 86.15 RCW, as to any other entity.
The foregoing indemnity is specifically and expressly intended to constitute a waiver
of each party's immunity under industrial insurance, Title 51 RCW, as respects the
other party only, and only to the extent necessary to provide the indemnified party
with a full and complete indemnity of claims made by the indemnitor's employees.
This waiver has been mutually negotiated.
10. RESOLUTION OF DISPUTES AND GOVERNING LAW. This agreement shall be
governed by and construed in accordance with the laws of the State of Washington.
If the parties are unable to settle any dispute, difference or claim arising from the
parties' performance of this agreement, the exclusive means of resolving that
dispute, difference or claim, shall only be by filing suit exclusively under the venue,
rules and jurisdiction of the King County Superior Court, King County, Washington,
unless the parties agree in writing to an alternative dispute resolution process. In
any claim or lawsuit for damages arising from the parties' performance of this
agreement, each party shall pay all its legal costs and attorney's fees incurred in
defending or bringing such claim or lawsuit, including all appeals; provided,
however, nothing in this paragraph shall be construed to limit a party's right to
indemnification under Section 9 of this agreement.
11. WRITTEN NOTICE. All communications regarding this agreement shall be
sent to the parties' respective city clerks at the addresses listed on the signature
page of the agreement. Any written notice hereunder shall become effective three
(3) business days after the date of mailing by registered or certified mail.
12. ASSIGNMENT. Any assignment of this agreement by either party without the
written consent of the other party shall be void. If the non - assigning party gives its
consent to any assignment, the terms of this agreement shall continue in full force
and effect and no further assignment shall be made without additional written
consent.
13. MODIFICATION. No waiver, alteration, or modification of any of the
provisions of this agreement shall be binding unless in writing and signed by a duly
Interlocal with Tukwila - Desimone Levee
70
Page 4 of 6 02/10/14
authorized representative of the parties. Substantial modifications to this
agreement shall require approval of the parties' respective city councils.
14. ENTIRE AGREEMENT. The written provisions and terms of this agreement,
together with any attached Exhibits, shall supersede all prior verbal statements of
any officer or other representative of the parties, and those statements shall not be
effective or be construed as entering into or forming a part of or altering in any
manner this agreement. However, should any language in any of the Exhibits to
this agreement conflict with any language contained in this agreement, the terms of
this agreement shall prevail.
15. COMPLIANCE WITH LAWS. The parties agree to comply with all federal,
state, and local laws, rules, and regulations that are applicable to this agreement.
16. COUNTERPARTS. This agreement may be executed in any number of
counterparts, each of which shall constitute an original, and all of which will
together constitute this one Agreement.
17. DURATION. This Agreement shall take effect on the date on which the second
party signs this Agreement, and shall remain in effect through December 31, 2023.
18. PURPOSE. The purpose of this agreement is to facilitate the accreditation and
construction of needed repairs of the Desimone Levee section because its failure could
inundate property within Kent and Tukwila.
19. ADMINISTRATION. Kent shall be the administrator of this agreement, with
oversight and assistance provided by the respective named representatives identified
in Section 7.
20. OWNERSHIP AND MAINTENANCE OF COMPLETED PROJECT. Upon completion
of the project, the responsibilities for maintenance and ownership of the
improvements shall revert back to the parties that had the maintenance
responsibilities and ownership prior to the commencement of this agreement.
21. TERMINATION. Any party may terminate this agreement, with or without
cause, upon providing the other parties not less than 180 calendar days advanced
written notice. A party terminating this agreement shall remain responsible for its
proportionate share of expenses incurred under this agreement.
22. COPIES OF THE AGREEMENT. Copies of this agreement shall be recorded in
King County or otherwise made public in conformance with the Interlocal Cooperation
Act.
23. AUDITS AND INSPECTIONS. The records and documents with respect to all
matters covered by this contract shall be subjected to inspection, review or audit by
the Parties at the requesting party's sole expense during the term of this Agreement
and six (6) years after expiration or termination. Such records shall be made
Interlocal with Tukwila - Desimone Levee
Page 5 of 6 02/10/14
71
available for inspection during regular business hours within a reasonable time of the
request.
24. INTERLOCAL COOPERATION ACT. The purpose of this Agreement is to repair
the Desimone levee so that it meets federal levee safety standards. This Agreement
does not create a separate joint board or other legal or administrative entity. The
parties shall hold and dispose of property as set forth in this Agreement. The parties
are each responsible for their own finances in connection with this Agreement, and
nothing in this Agreement shall be deemed or construed otherwise. The duration of
this Agreement shall be ten years from the date of final execution.
THIS AGREEMENT WILL TAKE EFFECT ON THE LAST DATE ENTERED BELOW.
CITY OF KENT:
220 Fourth Avenue South
Kent, WA 98032
By:
(signature)
Print Name: Suzette Cooke
Its: Mayor
(title)
DATE:
Attest:
, City Clerk
APPROVED AS TO FORM:
Kent Law Department
CITY OF TUKWILA:
6200 Southcenter Blvd.
Tukwila, WA 98188
By:
(signature)
Print Name: Jim Haggerton
Its: Mayor
(title)
DATE:
Attest:
Christy O'Flaherty, City Clerk
APPROVED AS TO FORM:
Shelley Kerslake, City Attorney
Interlocal with Tukwila - Desimone Levee
72
Page 6 of 6 02/10/14
EXHIBIT A
Ecology Grant Agreement No. G13OO118
between the
State of Washington Department of Ecology and the
King County Flood Control Zone District
Interlocal with Tukwila - Desimone Levee 01/24/14
73
EXHIBIT B
Agreement for Levee Construction, Operation and Maintenance
Briscoe - Desimone Levee
River Mile 14.3 to 17.0, Right Bank
Interlocal with Tukwila - Desimone Levee 01/24/14
74
EXHIBIT C
Location Map with River Miles
Interlocal with Tukwila - Desimone Levee 01/24/14
75
EXHIBIT D
CLOMR by Reference
Interlocal with Tukwila - Desimone Levee 01/24/14
76
EXHIBIT D
A. Stability and Certification Report Briscoe /Desimone Levees Kent, Washington
by GeoEngineers, Inc. dated October 24, 2011.
B. FEMA Accreditation Report Green River Right Bank Levee Briscoe - Desimone
Levee System by GEI Consultants, Inc. dated April 2012.
Interlocal with Tukwila - Desimone Levee 01/24/14
77
Interlocal with Tukwila - Desimone Levee 01/24/14
78
COUNCIL AGFNDA SYNOPSIS
VIeetinc, Dale
Pnpweri 1?)
NI (1;14 r(>4 1'
Co 14 n ci 1 review
02/10/14
BG .4)
/7 k-
Reloliaton
1\11g Date
02/18/14
B G - - '
, la Q '
.,..... . ,
I"',
K
11/g
SP( )NS( ( olliicil \LI)oi 1 111R 1 1 DC] ) I rihme I o e 11 1/i *R Polz‘e
1)117
SP( AN )1,(' ., Green River Construction was awarded the contract for the repair of the sewer main break
St \t\I \Ry at 6450 Southcenter Blvd. After work began to install the new sewer manhole, the broken
pipe was exposed and the scope of the project increased dramatically. Additional bypass
pumping was required for the installation of 100 feet of sewer pipe, as well as additional
traffic control and property restoration. Council is being asked to approve Change Order
No. 1 to Contract #13-181 with Green River Construction in the amount of $104,462.03.
RI VII \\ I 1) I3
1 I COW Mtg.
RMATION
ITEM No.
5.E.
79
S1 \I 1 Si)()\()R BOB GIBERSON
01t161\ \I A(,1 \I) \ I \ 1 I 02/10/14
At,IND\IiI 'u 'II Sewer Repair at 6450 Southcenter Blvd
Approve Change Order No. 1 to Contract No. 13-181 with Green River Construction
C \ 1 I :c R\ Di. filiron
1,kg1),i/e 02/10/14
,_11otrop
Ddk 02/18/14
Reloliaton
1\11g Date
I 1 Ord1176111ce
\IN. D, we
Bid liPard
\Irtq I) w
R[//z: 1 learrq
, lig 1 lair,
I
1 lig
K
11/g
SP( )NS( ( olliicil \LI)oi 1 111R 1 1 DC] ) I rihme I o e 11 1/i *R Polz‘e
1)117
SP( AN )1,(' ., Green River Construction was awarded the contract for the repair of the sewer main break
St \t\I \Ry at 6450 Southcenter Blvd. After work began to install the new sewer manhole, the broken
pipe was exposed and the scope of the project increased dramatically. Additional bypass
pumping was required for the installation of 100 feet of sewer pipe, as well as additional
traffic control and property restoration. Council is being asked to approve Change Order
No. 1 to Contract #13-181 with Green River Construction in the amount of $104,462.03.
RI VII \\ I 1) I3
1 I COW Mtg.
1
Cmtc
I ( \&P Cmte 1 1 P&S Critic '1 ransportation Cmte
_. \ rts Comm. Park', Comm. Planning Comm.
COMNIITTHE CI 'AIR KATE KRULLER
Dtihttes
DiV1 1-1 02/03/14
RECOMMENDATIONS:
Si,()\()It/A1)\[IN
Co \I\I]
Public Works Department
J1'I 1k Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
FAN \ 1)1 10k] RI Q1 IRI D AMOUN1 BUDGLII I) APPROPRIATION R1 QUIRE])
$104,462.03 $0.00 $104,462.03
Fund Source: 402 SEWER FUND
Con/me/as A claim for the entire project costs will be a issued to Comcast and their contractor
MTG. DATE
RECORD OF COUNCIL ACTION
02/10/14
Forward to next Regular Meeting
02/18/14
MTG. DATE ATTACHMENTS
02/10/14
Informational emorandum dated 01/31/14
Change Order No. 1 to Contract No. 13-181
Photos of orange fiber optic ducts found during excavation
Minutes from the Utilities Committee meeting of 02/03/14
02/18/14
No attachments
79
80
COUNCIL AGENDA S
OPSIS
,AleetrliAll)ale
Prepared C:
Al' r:■• rew w
Collncil review
02/10/14
Ba4FP)
' I (-7-,
E Re, ()boo,'
Aftw, Date
02/18/14
BG ''''. -1
r/q
E Other
lm;i)ire
A lt, Date 02/18/14
SP( )\,,s( )R Coimil E ,llajor I
— IX I) • l'ina the lue
IT P(?:--R E Polz,e
111 Plf '
Sl'( )'\.,( )1t's tw telecom of washington Ilc (TWTC) Franchise Agreement Ordinance No. 2231 has
Si"\ii\I \in expired. In 2001, TWTC constructed a fiber optic system to provide voice and data services
to customers in the Puget Sound region. The TWTC franchise agreement is for five years
with a possible one year extension. Council is being asked to approve the new ordinance
for the franchise agreement that will allow TWTC to continue operating in the City's right-
of-way and facilitate construction of future fiber optic projects.
ITEM INFORMATION
ITEM No.
5.F.
81
Si AI I SP( )N()R BOB GIBERSON
ORIGIN \I VII NI) \ D \ 01: 02/10/14
At,I \ 1 ) \ IL 111111 Ordinance Granting a Non-Exclusive Franchise Agreement with
tw telecom of washington lk
c \ tic,( ,in Dz,(urIzon
■[,,D‘,/, 02/10/14
E A lotion
,.11/g Date
E Re, ()boo,'
Aftw, Date
0 rdi n an, e
13/' /Imo (1
)Ii 12 al(
1//S t, I Lamp
1N D ate
E Other
lm;i)ire
A lt, Date 02/18/14
SP( )\,,s( )R Coimil E ,llajor I
— IX I) • l'ina the lue
IT P(?:--R E Polz,e
111 Plf '
Sl'( )'\.,( )1t's tw telecom of washington Ilc (TWTC) Franchise Agreement Ordinance No. 2231 has
Si"\ii\I \in expired. In 2001, TWTC constructed a fiber optic system to provide voice and data services
to customers in the Puget Sound region. The TWTC franchise agreement is for five years
with a possible one year extension. Council is being asked to approve the new ordinance
for the franchise agreement that will allow TWTC to continue operating in the City's right-
of-way and facilitate construction of future fiber optic projects.
Ri \ II \\ I I) 1-i,
COW Mtg.
E CA&P Cmte E hkS Cmte F Transportation Cmte
Cmte El .krts Comm. _ Parks Comm. I— Planning Comm.
COMMIT1EL CI LAIR. KATE KRULLER
Utilities
DAIL 02/03/14
RECOMMENDATIONS:
si,()N()R/A1)\11\
CA ) \I \II
Public Works Department
1111 Unanimous Approval; Forward to Committee of the Whole
COST IMPACT / FUND SOURCE
Expi m),II,R1 RI Ql IRI I) AMOUNT BUDGETED APPROPRIATION REQUIRED
$0.00 $0.00 $0.00
Fund Source:
Comments:
MTG. DATE
RECORD OF COUNCIL ACTION
02/10/14
Forward to next Regular Meeting
02/18/14
MTG. DATE
ATTACHMENTS
02/10/14
Informational Memorandum dated 01/31/14
Draft Ordinance with Exhibits
Minutes from the Utilities Committee meeting of 02/03/14
02/18/14
Ordinance in final form
81
82
City of Tukwila
Washington
Ordinance No.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, GRANTING A NON - EXCLUSIVE
FRANCHISE TO tw telecom of washington Ilc, LEGALLY
AUTHORIZED TO CONDUCT BUSINESS IN THE STATE OF
WASHINGTON, FOR THE PURPOSE OF CONSTRUCTING,
OPERATING, AND MAINTAINING A TELECOMMUNICATIONS
SYSTEM IN CERTAIN PUBLIC RIGHTS -OF -WAY IN THE CITY;
REPEALING ORDINANCE NO 2231; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, Ordinance No. 2231, granted tw telecom of washington Ilc, hereinafter
referred to as "TWTC," a three -year, non - exclusive franchise, which expired June 9,
2012, and the parties have been operating under such franchise on a holdover basis
until a new franchise is in place, during which time TWTC has acted in compliance with
that franchise and applicable permits; and
WHEREAS, TWTC is a telecommunications company that, among other things,
provides voice and data services to customers, including those in the Puget Sound
region; and
WHEREAS, TWTC's desired route through the City of Tukwila, hereinafter referred
to as "City," requires the use of certain portions of City rights -of -way for the installation,
operation, and maintenance of a telecommunications system; and
WHEREAS, the City Council has determined that the use of portions of the City's
rights -of -way for installation of a telecommunications system is appropriate from the
standpoint of the benefits to be derived by local businesses and the region as a result of
such services; and
WHEREAS, the City Council also recognizes that the use of public rights -of -way
must be restricted to allow for the construction of amenities necessary to serve the
future needs of the citizens of Tukwila and that the coordination, planning, and
management of the City's rights -of -way is necessary to ensure that the burden of costs
for the operations of non - municipal interests are not borne by the citizenry; and
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
Page 1 of 11
83
WHEREAS, the Revised Code of Washington (RCW) authorizes the City to grant
and regulate non - exclusive franchises for the use of public streets, rights -of -way, and
other public property for transmission of communications;
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. Non - exclusive Franchise Granted.
A. The City hereby grants to TWTC, subject to the conditions prescribed in this
ordinance ( "Franchise Agreement "), the franchise rights and authority to construct,
replace, repair, monitor, maintain, use and operate the equipment and facilities
necessary for a telecommunications facility within the City -owned rights -of -way
generally described in Exhibit A, and hereinafter referred to as the "Franchise Area."
B. The foregoing franchise rights and authority ( "Franchise ") shall not be deemed
to be exclusive to TWTC and shall in no way prohibit or limit the City's ability to grant
other franchises, permits, or rights along, over, or under the areas to which this
Franchise has been granted to TWTC; provided, that such other franchises do not
unreasonably interfere with TWTC's exercise of franchise rights granted herein as
determined by the City. This Franchise shall in no way interfere with existing utilities or
in any way limit, prohibit, or prevent, the City from using the Franchise Area or affect the
City's jurisdiction over such area in any way.
C. This Franchise Agreement merely authorizes TWTC to occupy and use the
Franchise Area. Nothing contained herein shall be construed to grant or convey any
right, title, or interest in the Franchise Area to TWTC.
Section 2. Authority. The Director of Public Works or his or her designee is
hereby granted the authority to administer and enforce the terms and provisions of this
Franchise Agreement and may develop such lawful and reasonable rules, policies, and
procedures as he or she deems necessary to carry out the provisions contained herein.
Section 3. Franchise Term. The franchise rights granted herein shall remain in
full force and effect for a period of five years from the effective date of this ordinance.
However, this Franchise Agreement shall not take effect and TWTC shall have no rights
under this Franchise Agreement unless a written acceptance with the City is received
pursuant to Section 4 of this agreement. If TWTC requests a renewal request prior to
the expiration date, the City may, at the City's sole discretion, extend the term of this
Franchise Agreement for up to one year beyond the expiration date to allow processing
of renewal. If the City elects to extend the term of this Franchise Agreement, written
notice of the extension shall be provided to TWTC prior to the Franchise expiration date.
Section 4. Acceptance of Terms and Conditions. The full acceptance of this
Franchise Agreement and all the terms and conditions shall be filed with the City Clerk
within 30 days of the effective date of this ordinance in the form attached hereto as
W: Word Processing\Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
84
Page 2 of 11
Exhibit B. Failure on the part of TWTC to file said consent within 30 days of the
effective date of this ordinance shall void and nullify any and all rights granted under this
Franchise Agreement.
Section 5. Construction Provisions and Standards. The following provisions
shall be considered mandatory and failure to abide by any conditions described herein
shall be deemed as non - compliance with the terms of this Franchise Agreement and
may result in some or all of the penalties specified in Section 6.
A. Permit Required. No construction, maintenance, or repairs (except for
emergency repairs) shall be undertaken in the Franchise Area without first obtaining
appropriate permits from the City of Tukwila, Department of Public Works. In case of an
emergency, TWTC shall, within 24 hours of the emergency, obtain a permit from the
City of Tukwila Department of Public Works.
B. Coordination. All capital construction projects performed by TWTC within the
Franchise Area shall be inspected by a City inspector. All work and inspection shall be
coordinated with the Public Works Engineering Division to ensure consistency with City
infrastructure, future Capital Improvement Projects, all developer improvements, and
pertinent codes and ordinances.
C. Construction Standards. Any construction, installation, maintenance, and
restoration activities performed by or for TWTC within the Franchise Area shall be
constructed and located so as to produce the least amount of interference with the free
passage of pedestrian and vehicular traffic. All construction, installation, maintenance,
and restoration activities shall be conducted such that they conform to the City's
development guidelines and standards and comply with Title 11 of the Tukwila
Municipal Code.
D. Underground Installation Required. All telecommunications cables and
junction boxes or other vaulted system components shall be installed underground
unless otherwise exempted from this requirement, in writing, by the Director of Public
Works.
E. Relocation.
1. Whenever the City causes a public improvement to be constructed within
the Franchise Area, and such public improvement requires the relocation of TWTC's
facilities, the City shall provide TWTC with written notice requesting such relocation,
along with plans for the public improvement that are sufficiently complete to allow for the
initial evaluation, coordination and the development of a relocation plan. The City and
TWTC shall meet at a time and location determined by the City to discuss the project
requirements including critical timelines, schedules, construction standards, utility
conflicts, as -built requirements, and other pertinent relocation plan details.
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
FI:bjs
Page 3 of 11
85
2. To ensure timely execution of relocation requirements, TWTC shall, upon
written request from the City, provide at TWTC's expense, base maps, current as -built
information, detailed relocation plan (including detailed schedule of relocation activities,
identification of critical path, identification of facilities, and relocation procedures), and
other design, technical or operational requirements within the time frame specified by
the City.
3. TWTC may, after receipt of written notice requesting a relocation of its
facilities, submit to the City written alternatives to such relocation within a reasonable
time specified by the City. Such alternatives shall include the use and operation of
temporary facilities in adjacent rights -of -way. The City shall evaluate such alternatives
and advise TWTC in writing if one or more of the alternatives are suitable to
accommodate the work, which would otherwise necessitate relocation of the facilities. If
requested by the City, TWTC shall submit additional information to assist the City in
making such evaluation. The City shall give each alternative proposed by TWTC full
and fair consideration. In the event the City ultimately determines that there is no other
reasonable alternative, TWTC shall relocate its facilities as otherwise specified in
Section 5.E.
4. Upon final approval of the relocation plan by the City, TWTC shall, at its
own expense, unless otherwise prohibited by statute, and at the time frame specified by
the City, temporarily or permanently remove, relocate, place underground, change or
alter the position of any facilities or structures within the right -of -way whenever the City
has determined that such removal, relocation, undergrounding, change or alteration is
reasonably necessary for the construction, repair, maintenance, installation, public
safety, or operation of any public improvement in or upon the rights -of -way.
5. If during the construction, repair, or maintenance of the City's public
improvement project an unexpected conflict occurs from TWTC's facilities, TWTC shall,
upon notification from the City, respond within 24 hours to resolve the conflict.
F. Removal or Abandonment. Upon the removal from service of any service
antennas or other associated structures, facilities and amenities within the Franchise
Area, TWTC shall comply with all applicable standards and requirements prescribed by
the City of Tukwila Public Works Department for the removal or abandonment of said
structures and facilities. No facility constructed or owned by TWTC may be abandoned
without the express written consent of the City.
G. Bond. Before undertaking any of the work, installation, improvements,
construction, repair, relocation, or maintenance authorized by this Franchise
Agreement, TWTC shall, upon the request of the City, furnish a bond executed by
TWTC and a corporate surety authorized to operate a surety business in the State of
Washington, in such sum as may be set and approved by the City as sufficient to
ensure performance of TWTC's obligations under this Franchise Agreement, provided,
however, that such sum shall not exceed 150% of the cost of the telecommunications
system to be installed by TWTC in the City rights -of -way. At TWTC's sole option,
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
86
Page 4 of 11
TVVTC may provide alternate security in the form of an assignment of funds or a letter of
credit, in the same amount as the bond. All forms of security shall be in the form
reasonably acceptable to the City. The bond shall be conditioned so that TVVTC shall
observe all the covenants, terms, and conditions and shall faithfully perform all of the
obligations of this Franchise Agreement, and to repair or replace any defective TWTC
work or materials discovered in the City's roads, streets, or property.
H. "One- Call" Location & Liability. TVVTC shall subscribe to and maintain
membership in the regional "One- Call" utility location service and shall promptly locate
all of its lines upon request. The City shall not be liable for any damages to TWTC's
system components or for interruptions in service to TWTC customers which are a
direct result of work performed for any City project for which TWTC has failed to
properly locate its lines and facilities within the prescribed time limits and guidelines
established by One -Call. The City shall also not be liable for any damages to the TVVTC
system components or for interruptions in service to TVVTC customers resulting from
work performed under a permit issued by the City.
I. As -Built Plans Required. TVVTC shall maintain accurate engineering plans
and details of all installations within the City limits and shall provide such information in
both paper form and electronic form using the most current Autocad version prior to
close -out of any permit issued by the City and any work undertaken by TWTC pursuant
to this Franchise Agreement. The City shall determine the acceptability of any as -built
submittals provided under this section.
J. Recovery of Costs. TWTC shall be subject to all permit fees associated with
activities undertaken through the authority granted in this Franchise Agreement or under
ordinances of the City. Where the City incurs reasonable costs and expenses for
review or inspection of activities undertaken through the authority granted in this
Franchise Agreement or any ordinances relating to the subject for which permit fees
have not been established, TWTC shall pay such reasonable costs and expenses
directly to the City.
K. Vacation. If, at any time, the City shall vacate any City road, right -of -way or
other City property which is subject to rights granted by this Franchise Agreement and
said vacation shall be for the purpose of acquiring the fee or other property interest in
said road, right -of -way or other City property for the use of the City, in either its
proprietary or governmental capacity, then the City may, at its option and by giving 30
days written notice to TWTC, terminate this Franchise Agreement with reference to
such City road, right -of -way or other City property so vacated, and the City shall not be
liable for any damages or loss to TVVTC by reason of such termination other than those
provided for in RCW 35.99.
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
Page 5 of 11
87
Section 6. Franchise Compliance.
A. Franchise Violations. The failure by TWTC to fully comply with any of the
provisions of this Franchise Agreement may result in a written notice from the City that
describes the violations of the Franchise Agreement and requests remedial action within
30 days of receipt of such notice. If TWTC has not attained full compliance at the end
of the 30 -day period following receipt of the violation notification, the City may declare
an immediate termination of all franchise rights and privileges, provided that full
compliance was reasonably possible within that 30 -day period.
B. Emergency Actions.
1. If any of TVVTC's actions, or any failure by TWTC to act to correct a
situation caused by TWTC, is deemed by the City to create a threat to life or property,
financial harm, or cause a delay of the construction, repair or maintenance of the public
improvement, the City may order TWTC to immediately correct said threat, financial
harm, or delay or, at the City's discretion, the City may undertake measures to correct
said threat, financial harm or delay itself; provided that, when possible, the City shall
notify TVVTC and give TWTC an opportunity to correct within a reasonable specified
time, said threat, financial harm or delay before undertaking such corrective measures.
TWTC shall be liable for all reasonable costs, expenses, and damages attributed to the
correction of such an emergency situation as undertaken by the City to the extent that
such situation was caused by TWTC and shall further be liable for all reasonable costs,
expenses, and damages resulting to the City from such situation, and any
reimbursement of such costs to the City shall be made within 30 days of written notice
of the completion of such action or determination of damages by the City. The failure by
TWTC to take appropriate action to correct a situation caused by TWTC and identified
by the City as a threat to public or private safety or property, financial harm, or delay of
the construction, repair or maintenance of the public improvement shall be considered a
violation of the terms of this Franchise Agreement.
2. If during construction or maintenance of TWTC's facilities any damage
occurs to an underground facility and the damage results in the release of natural gas or
other hazardous substance or potentially endangers life, health, or property, TVVTC or
its contractor shall immediately call 911 or other local emergency response number.
C. Other Remedies. Nothing contained in this Franchise Agreement shall limit
the City's available remedies in the event of TWTC's failure to comply with the
provisions of this Franchise Agreement, to include but not limited to, the City's right to a
lawsuit for specific performance and /or damages.
D. Removal of System. In the event that this Franchise Agreement is terminated
as a result of violations of the terms of this Franchise Agreement, TWTC shall, at its
sole expense, promptly remove all system components and facilities, provided that the
City, at its sole option, may allow TWTC to abandon its facilities in place.
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
88
Page 6 of 11
Section 7. Insurance.
A. TWTC shall maintain liability insurance written on a per- occurrence basis
during the full term of this Franchise Agreement for personal injuries and property
damages. The policy shall contain coverage in the amounts and conditions stipulated in
Title 11 of the Tukwila Municipal Code.
B. Such insurance shall specifically name as additional insured the City, its
officers, and employees, shall apply as primary insurance, shall stipulate that no
insurance affected by the City will be called on to contribute to a loss covered
thereunder, and shall further provide that the policy shall not be modified or canceled
during the life of the permit or Franchise Agreement without giving 30 days written
notice to the City. Notice shall be by certified mail, return receipt requested to the City.
C. If the City determines that circumstances warrant an increase in insurance
coverage and liability limits to adequately cover the risks of the City, the City may
require additional insurance to be acquired. The City shall provide written notice should
the City exercise its right to require additional insurance.
Section 8. Other Permits and Approvals. Nothing in this Agreement shall relieve
TWTC from any obligation to obtain approvals or necessary permits from applicable
federal, state, and City authorities for all activities in the Franchise Area.
Section 9. Transfer of Ownership.
A. The rights, privileges, benefits, title, or interest provided by this Franchise
Agreement shall not be sold, transferred, assigned, or otherwise encumbered, without
the prior written consent of the City, with such consent not being unreasonably withheld
or delayed. No such consent shall be required, however, for a transfer in trust, by other
hypothecation, or by assignment of any rights, title, or interest in TWTC's
telecommunications system in order to secure indebtedness. Approval shall not be
required for mortgaging purposes provided that the collateral pledged for any mortgage
shall not include the assets of this franchise. Approval shall not be required for any
transfer from TWTC to another person or entity controlling, controlled by, or under
common control with TWTC. TWTC may license fibers to other users without the
consent of the City provided that TWTC remains solely responsible for the terms and
conditions outlined in this Franchise Agreement.
B. In any transfer of this Franchise which requires the approval of the City, TWTC
shall show that the recipient of such transfer has the technical ability, financial
capability, and any other legal or general qualifications as reasonably determined by the
City to be necessary to ensure that the obligations and terms required under this
Franchise Agreement can be met to the full satisfaction of the City. The qualifications of
any transferee shall be determined by hearing before the City Council and the approval
to such transfer shall be granted by resolution of the City Council. Any actual and
reasonable administrative costs associated with a transfer of this Franchise which
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
Page 7 of 11
89
requires the approval of the City shall be reimbursed to the City within 30 days of such
transfer.
Section 10. Administrative Fees.
A. Pursuant to the Revised Code of Washington (RCW), the City is precluded from
imposing franchise fees for any "telephone business" as defined in RCW 82.16.010 or
"service provider" as defined in RCW 35.99.010, except that fees may be collected for
administrative expenses related to such franchise. TWTC does hereby warrant that its
operations as authorized under this Franchise Agreement are those of a telephone
business as defined in RCW 82.16.010 or a service provider as defined in RCW
35.99.010.
B. TWTC shall be subject to a $5,000 administrative fee for reimbursement of
costs associated with the preparation, processing, and approval of this Franchise
Agreement. These costs shall include, but not be limited to, wages, benefits, overhead
expenses, equipment, and supplies associated with such tasks as plan review, site
visits, meetings, negotiations, and other functions critical to proper management and
oversight of the City's right -of -way. Administrative fees exclude normal permit fees as
stipulated in Title 11 of the Tukwila Municipal Code. Payment of the one -time
administrative fee is due 30 days after franchise approval.
C. In the event TWTC submits a request for work beyond the scope of this
Franchise Agreement, or submits a complex project that requires significant
comprehensive plan review or inspection, TWTC shall reimburse City for amendments
and expenses associated with the project. TWTC shall pay such costs within 30 days of
receipt of bill from the City.
D. Failure by TWTC to make full payment of bills within the time specified shall be
considered sufficient grounds for the termination of all rights and privileges existing
under this ordinance utilizing the procedures specified in Section 6 of this ordinance.
Section 11. Notices. Any notice to be served upon the City or TWTC shall be
delivered to the following addresses respectively:
City of Tukwila
Office of the City Clerk
6200 Southcenter Boulevard
Tukwila, WA 98188
Email: christy.oflahertytukwilawa.gov
Phone: 206 - 433 -1855
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
90
Page 8 of 11
Greg Diamond
Vice President, Regulatory
tw telecom of washington Ilc
10475 Park Meadow Drive
Littleton, CO 80124
Email: greg.diamond(twtelecom.com
Phone: 206 - 676 -8052
with an additional copy to:
Tina Davis
Senior VP & General Counsel
tw telecom of washington Ilc
10475 Park Meadow Drive
Littleton, CO 80124
Email: tina.davis(a�twtelecom.com
Phone: 303 - 566 -1279
Section 12. Indemnification.
A. TWTC shall use reasonable and appropriate precautions to avoid damage to
persons or property in the construction, installation, repair, operation, and maintenance
of its structures and facilities within the Franchise Area. TWTC shall indemnify and hold
the City harmless from all claims, actions or damages, including reasonable attorney's
and expert witness fees, which may accrue to or be suffered by any person or persons,
corporation or property to the extent caused in part or in whole by any negligent act or
omission of TWTC, its officers, agents, servants or employees, carried on in the
furtherance of the rights, benefits, and privileges granted to TWTC by this Franchise. In
the event any claim or demand is presented to or filed with the City which gives rise to
TWTC's obligation pursuant to this section, the City . shall within a reasonable time notify
TWTC thereof and TWTC shall have a right, at its election, to settle or compromise such
claim or demand. In the event any claim or action is commenced in which the City is
named a party, and which suit or action is based on a claim or demand which gives rise
to TWTC's obligation pursuant to this section, the City shall promptly notify TWTC
thereof, and TWTC shall, at its sole cost and expense, defend such suit or action by
attorneys of its own election. In defense of such suit or action, TWTC may, at its
election and at its sole cost and expense, settle or compromise such suit or action. This
section shall not be construed to require TWTC to:
1. protect and save the City harmless from any claims, actions, or damages;
2. settle or compromise any claim, demand, suit, or action;
3. appear in or defend any suit or action; or,
4. pay any judgment or reimburse the City's costs and expenses (including
reasonable attorney's fees), to the extent such claim arises out of the negligence or
intentional acts of the City, its employees, agents or independent contractors.
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
Page 9 of 11
91
B. To the extent of any concurrent negligence between TVVTC and the City,
TWTC's obligations under this paragraph shall only extend to its share of negligence or
fault. The City shall have the right at all times to participate through its own attorney in
any suit or action which arises out of any right, privilege, and authority granted by or
exercised pursuant to this Franchise when the City determines that such participation is
required to protect the interests of the City or the public. Such participation by the City
shall be at the City's sole cost and expense.
C. With respect to the performance of this Franchise and as to claims against the
City, its officers, agents and employees, TWTC expressly waives its immunity under
Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to
its officers, agents and employees and agrees that the obligation to indemnify, defend
and hold harmless provided for in this paragraph extends to any claim brought by or on
behalf of TVVTC's officers, agents or employees. This waiver is mutually negotiated by
the parties.
Section 13. Severability. If any section, sentence, clause or phrase of this
ordinance is held to be invalid or unconstitutional by a court of competent jurisdiction,
either party may deem the entire ordinance to be affected and thereby nullified.
However, in the event that a determination is made that a section, sentence, clause, or
phrase in this ordinance is invalid or unconstitutional, the parties may agree to treat the
portion declared invalid or unconstitutional as severable and maintain in force the
remaining provisions of this ordinance; provided that, if the City elects, without
agreement by TVVTC, to enforce the remaining provisions of the ordinance, TVVTC shall
have the option to terminate the Franchise Agreement.
Section 14. Reservation of Rights. The parties agree that this agreement is
intended to satisfy the requirements of all applicable laws, administrative guidelines,
rules, orders, and ordinances. Accordingly, any provision of this agreement or any local
ordinance which may conflict with or violate the law shall be invalid and unenforceable,
whether occurring before or after the execution of this agreement, it being the intention
of the parties to preserve their respective rights and remedies under the law, and that
the execution of this agreement does not constitute a waiver of any rights or obligations
by either party under the law.
Section 15. Police Powers. Nothing contained herein shall be deemed to affect
the City's authority to exercise its police powers. TWTC shall not by this Franchise
Agreement obtain any vested rights to use any portion of the City right -of -way except for
the locations approved by the City and then only subject to the terms and conditions of
this Franchise Agreement. This Franchise Agreement and the permits issued
thereunder shall be governed by applicable City ordinances in effect at the time of
application for such permits.
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
92
Page 10 of 11
Section 16. Future Rules, Regulations, and Specifications. TWTC
acknowledges that the City may develop rules, regulations, and specifications, including
a general ordinance or other regulations governing telecommunications operations in
the City. Such regulations, upon written notice to TWTC, shall thereafter govern
TWTC's activities hereunder; provided, however, that in no event shall regulations:
1. materially interfere with or adversely affect TWTC's rights pursuant to and
in accordance with this Franchise Agreement; or
2. be applied in a discriminatory manner as it pertains to TWTC and other
similar user of such facilities.
Section 17. Repealer. Ordinance No. 2231 is hereby repealed.
Section 18. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
and effect five (5) days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
Attachments: Exhibit A — tw telecom of Washington Ilc — Fiber Optic System
Description and Route Map
Exhibit B — tw telecom of Washington Ilc — Franchise Agreement
Acceptance Form
W: Word Processing \Ordinances \tw telecom franchise agreement 1 -28 -14
Fl:bjs
Page 11 of 11
93
94
EXHIBIT A — Page 1
tw telecom of washington llc (TWTC)
Fiber Optic System Description
TWTC currently has a fiber optic system along Interurban Avenue South. On
Interurban Avenue South, the system continues east to Boeing Access Road
and heads north on Airport Way South into Seattle.
TWTC purchased telecommunications conduits from McLeod USA and
installed a fiber optics infrastructure. The fiber optic system is located on
East Marginal Way from Interurban Avenue South to South 133rd Street. It
continues east on South 133rd Street to Interurban Avenue South. McLeod
USA and TWTC fiber optic systems are in common manholes at each tie -in
point on Interurban Avenue South.
TWTC's fiber optic system also serves customers in the Commercial
Business District, starting from a vault on Interurban Avenue South and Family
Fun Center Way and heading to Southcenter Boulevard. On the north side,
attached to the bridge portion of Southcenter Boulevard, the system heads to
the Christianson Trail on the west side of the Duwamish River, then heads
south to the intersection of Tukwila Parkway and Christensen Trail. TWTC's
system continues westerly on the south side of Tukwila Parkway to the
intersection of Andover Park West and Tukwila Parkway. From the west side
of Andover Park West, the system heads south to Corporate Drive North. At
this location, the system heads back north across the Corporate Drive North
then west on the north side of Corporate Drive North, and terminates into a
telecommunications vault. Beginning at an existing communications vault
located on the south west corner of Corporate Drive North and Andover Park
West, TWTC's system proceeds east across Andover Park West to the
eastside at which point it turns and proceeds south along the eastside of
Andover Park West to where it enters King County Housing Authority located at
600 Andover Park West.
95
F „ata, n■ all
Exhibit A
WFPW Eny'GIS`Rtajects,FFanRRbel Opla,s',IP/TC ,TWIC Fiber al a ra
Date OR 14/14* Cy R Dasao
96
Date:
EXHIBIT B
tw telecom of washington Ilc
Franchise Agreement Acceptance Form
City of Tukwila
City Clerk's Office
6200 Southcenter Boulevard
Tukwila, WA 98188
Re: Ordinance No. , adopted on
Dear City Clerk:
In accordance with and as required by Section 4 of City of Tukwila Ordinance
No. , passed by the City Council and approved by the Mayor on
(the "Ordinance"), tw telecom of washington, lic hereby
accepts the terms, conditions and obligations to be complied with or performed
by it under the Ordinance.
Sincerely,
Signature
Printed Name and Title
cc: Frank lriarte, Public Works Department, City of Tukwila
97
98
mon
City of Tukwila
CITY ADMINISTRATOR REPORT
The City of opportunity, the community of choice
TO: Mayor Haggerton
Councilmembers
FROM: David Cline, City Administrator
DATE: February 12, 2014
SUBJECT: Report for February 18, 2014 Regular Council Meeting
Jim Haggerton, Mayor
The City Administrator Report is meant to provide the Council, staff and community an update
on the activities of the City and on issues that concern Tukwila. Please let me know if you have
any questions or need additional information about any of the following items.
I. Intergovernmental Update
• Kinq County City Administrators /Managers Meeting: The City Administrator attended
the King County City Administrators /Managers Monthly meeting where the group
discussed the King County Transportation Benefit District, Human Trafficking, AWC
Legislative Update and SCA provided an update.
• Multi- Jurisdictional Meeting: City Administrator David Cline and Project Analyst Joyce
Trantina hosted a meeting with other local jurisdictions, such as Renton, SeaTac,
Bellevue, Redmond and Issaquah, that are working on implementing HPO, LEAN and
other organizational programs.
• April 24 Career Day: Staff met with school district personnel regarding a Career Day
scheduled for April 24 at Foster High School. Businesses and others will be invited to
share information about various fields and jobs, and students will have an opportunity to
learn more about a wide range of career and education opportunities.
• Planninq Directors /Human Services Managers Meeting: Planning and Human
Services staff are working with Housing Development Consortium to plan the second
joint Planning Directors /Human Services managers meeting.
II. Community Events
• Business Vitality Forum: The City and Southwest King County of Chamber hosted an
open house /discussion forum on February 12, to share updates and information
regarding projects across the City. Business participants were also led through a SWOT
analysis (Strengths, Weaknesses, Opportunities, Threats) exercise. The information and
ideas shared will help inform the Economic Development element of the Comprehensive
Plan update.
• Regional Parent Engagement Evening: Tukwila School District and Community Center
for Education Results hosted a regional parent engagement evening on February 6.
Models promoting greater parent engagement were shared, and there was active
participation from the audience.
III. Staff Updates
Public Safety
• Tukwila Fire Department Strategic Plan: Berk and Associates has completed the first
draft of the Fire Department Strategic Plan.
99
City Administrator Report
Page 2
• Fire Station Tour: Raejean Kreel, Public Educator, organized a tour of station 51 for ten
developmentally disabled citizens who came and had a great time seeing the fire
engines and watching the firefighters dress up in their bunker gear. Thanks to B51 crew
for helping out.
• Fire Extinquisher class at the Museum of Fliqht: Public Educator, Raejean Kreel
conducted a Fire Extinguisher class at the Museum of Flight where 20 people learned
how to properly apply a fire extinguisher to a live fire.
• Natural Gas Leak: On the morning of February 5 fire was dispatched to an odor of
natural gas in the 18300 block of SC Pkwy. Upon arrival a leak from a gas meter's relief
value in the Segale Business Park was confirmed. The area was secured with
assistance from Segale employees and PSE was contacted to secure the leak.
• Police Department assists the Port of Seattle and Seattle Police: The Police
Department Civil Disturbance Unit (CDU) members (as part of the larger Regional Valley
CDU) responded to mutual aid requests from the Port of Seattle and The Seattle police
Departments to assist with the Seahawks return after their Super bowl win. We also
assisted with the parade in downtown Seattle. Our Community Policing Team led by
Sergeant Devlin was the lead element in that parade on bicycles. Our officers
performed superbly in that challenging environment staying safe during extended hours
in the extreme cold as they assisted with managing the epic crowd.
Project Updates
• Traveler's Choice Motel: The City conducted on -site inspections of the property and
will be finalizing purchase of the property in the next few months.
• Strategic Plan Implementation: The City provided Cultural Awareness training to 36
employees on February 6. Additional training will be done later this spring.
• Washington Place Pre - Application Meetinq: DCD Staff held a formal pre - application
meeting with Mr. Lee and his consultants to discuss development issues with the
proposed 18 story hotel and apartment project on the old Circuit City site. Some
potential code issues were identified that may require an amended development
agreement. DCD is also developing a permitting timeline based on their milestone dates
of starting foundation work on July 14 and building construction on September 1.
• De -Icinq Collaboration with SeaTac: Public Works staff completed training with
SeaTac Public Works on the process of transferring de -icing materials from their stock
tank to our de -icing equipment and were able to apply de -icer to primary and secondary
streets during the cold weather last week.
Community Services
• Project Feast: On February 4 the Tukwila Community Center became the "home
base" to Project Feast a local non - profit organization whose mission is "To transform
the lives of refugees and immigrants by providing pathways to sustainable
employment in the food industry, and to enrich communities through exploring ethnic
culture and cuisine." Some of the ways we are partnering with Project Feast include:
Offering International Cooking Classes, providing kitchen space for their FREE
training program and to support their catering program and collaborating to provide
"open house" events to grow our community outreach efforts
100
Upcoming Meetings & Events
February /March 2014
17th (Monday)
18th (Tuesday)
19th (Wednesday)
20th (Thursday)
21st (Friday)
22nd (Saturday)
Presidents Day
City offices closed
a
i),
T .
➢ Utilities Cmtc,
➢Park
Commission,
5:30 PM
(Community
Center )
➢ Finance &"
Safety Crate,
5:30 PM
(Hazelnut
Conference
Room)
Tukwila
Preschool Open
House
6:00 — 7:00 PM
(Community Center)
Come meet the
teacher, see the
classroom, and learn
about the program.
p' g'
(Beginning in
September 2014).
➢ Tukwila
Historical
Society,
7:00 PM
(Tukwila
Heritage &
Cultural
Center, 14475
59th Ave S.)
Tukwila Int'l.
Action Crate's
Trash Pickup
9:00 10 00
f
1.
For location
information contact
Sharon Mann
206- 200 -3616
Blvd.
Day
AM
or
5:15 PM
Cancelled
➢ City Council
Regular Mtg., g
7:00 PM
(Council
Chambers)
24th (Monday)
25th (Tuesday)
26th (Wednesday)
27th (Thursday)
28th (Friday)
1st (Saturday)
➢ Transportation
Crate,
5:15 PM
(Foster
Conference
Room)
➢ City Council
Committee of
the Whole Mtg.,
7:00 PM
(Council
Chambers)
➢ Community
Affairs & Parks
Crate,
5:30 PM
(Hazelnut
Conference
Room)
➢ Tukwila
Metropolitan
Park District
Board of
Commissioners,
5:30 PM
(Council
Chambers)
DI F"
�c• .,
Dr. Seuss
Night
Celebrate Dr.
Seuss' birthday
with bouncers,
arts and crafts,
food & games!
Kids receive a
free book for
being a part of the
celebration!
FREE FAMILY
FUN!
6:00 to 8:00 PM
(Community
Center)
➢ Planning
Commission,
6:30 PM
(Council
Chambers)
➢ Arts Commission: 1st Tues., 5:30 PM, Tukwila Community Center. Contact Stephanie Gardner at 206 -767 -2342.
➢ Chamber of Commerce's Tukwila Government and Community Affairs Committee: Quarterly, 12:00 Noon, Chamber Offices.
➢ City Council Committee of Whole (C.O.W.) Meeting: 2nd & 4th Mon., 7:00 PM, Council Chambers at City Hall.
➢ City Council Regular Meeting: 1st & 3rd Mon., 7:00 PM, Council Chambers at City Hall.
➢ Civil Service Commission: 1st Mon., 5:00 PM, Hazelnut Conf. Room. Contact Kim Gilman at 206 -431 -2187.
> Community Affairs & Parks Committee: 2nd & 4th Tues., 5:30 PM, Hazelnut Conf. Room
➢ COPCAB (Community Oriented Policing Citizens Adv. Board): 2nd Thurs., 6:30 PM, Hazelnut Conference Room. Chris Par•tman
(206- 431 - 2197).
➢ Equity & Diversity Commission: 1st Thurs., 5:15 PM, Hazelnut Conf Room. Contact Joyce Tr•antina at 206 - 433 -1850.
> Finance & Safety Committee: 1st & 3rd Tues., 5:30 PM, Hazelnut Conf. Room (A) Fire Department pipeline employees. (B) 2014
FEMA Assistance to Firefighters grant. (C) False alarm fines. (D) Finance and Safety Committee 2014 Work Plan. (E) Police
Department 2013 4th Quarter Report.
> Library Advisory Board: 1st Tues., 7:00 PM, Community Center. Contact Stephanie Gardner at 206 -767 -2342.
>Lodging Tax Advisory Committee: Every other month (or as scheduled), 12:00 NOON. Contact Katherine Ker•tzman at 206 -575-
2489.
> Park Commission: 3rd Wed., 5:30 PM, Community Center. Contact Dave Johnson at 206 - 767 -2308.
➢ Planning Commission /Board of Architectural Review: 6:30 PM, Council Chambers at City Hall. Contact 206 -431 -3670.
➢ Transportation Committee: 2nd & 4th Mon., 5:15 PM, Foster Conf Room
➢ Tukwila Historical Society: 3rd Thurs., 7:00 PM , Tukwila Heritage & Cultural Center, 14475 59th Avenue S. Contact Joan
Hernandez at 206 -248 -0260.
>Tukwila Int'l. Blvd. Action Cmte: 2nd Tues., 7:00 PM, Tukwila Community Center. Contact Chief Villa at 206 - 433 -1815.
> Utilities Committee: 1st & 3rd Mon., 5:15 PM, Foster Conf. Room Meeting Cancelled.
101
Tentative Agenda Schedule
MONTH
MEETING 1-
REGULAR
MEETING 2 -
C.O.W.
MEETING 3 -
REGULAR
MEETING 4 -
C.O.W.
February
3
10
18 (Tuesday)
See agenda packet
cover sheet for this
week's agenda
(February 18, 2014
Regular Meeting).
24
Public Hearing:
An ordinance
authorizing a
Development
Agreement with Odin
Brewery.
Special Issues:
-An ordinance
authorizing a
Development
Agreement with Odin
Brewery.
- Historic Preservation:
An ordinance updating
historic landmarks
within the City.
March
3
Unfinished Business:
10
17
Special Presentation:
24
-An ordinance
authorizing a
Development
Agreement with Odin
Brewery.
-An ordinance
updating historic
landmarks within the
City.
-An agreement for the
Construction
Management Services
relating to the East
Marginal Way South
Overlay Project.
-An agreement for
design relating to the
South 144th Street
Phase II Project.
2013 Police Annual
Report.
102