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Home My WebLink AboutReg 2014-02-18 Item 4D - Change Orders #1-2 - Facility Relocation Agreement with Puget Sound Energy for $75,914.80 (Tukwila Urban Center Transit Center Project)COUNCIL AGENDA S OPSIS M eliilj;Dale Prepared / ill ii noy,a, CIottoai review 02/18/14 BG- t . /7 „ , , ..---- 1/(tr,,, Reiolution AltgDate ..,„.,. / But bran' Ilt,g1),ile Pith in f learniti lltg Date (Net .,1I/g Rite kl, ,IN SD )N,( OR 0i/,id In on I IR 1 I DC-1) — / 1/1c01,c' I- ire I I IT IV-R Pollee r P II SP( )\n( )R',-, The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate Si m \I \in utilities that were in conflict with the TUC Transit Center Project's improvements. Of the three parts of the contract, two have been completed and were over the contingency amount. The total of the two change orders is $91,637.18 and Tukwila's responsibility is $75,914.80. Council is being asked to approve Change Order Nos. 1 and 2 for the Facility Relocation Agreement with Puget Sound Energy in the amount of $75,914.80. Ri \ II \\ 1 i) Ii CM\ IVItg C \ &P Cmte _ I^&S Cmte Utilities Cmte I I \ rts Comm. Parks Comm. DATE. 02/10/14 COMMY1TEE CI IAIR ALLAN ITEM INFORMATION ITEM No. 4.D. 37 Si \II Si' ( / \ ',( )R BOB GIBERSON ORR,I\ \I Aul \I) \ll\II 02/18/14 AC,I Ni) \ Ill \111111 Tukwila Puget Urban Center - Transit Center and Andover Park West Projects Sound Energy's Facility Relocation Agreement Change Orders Nos. 1 & 2 C ■ I I (,( )10 I 1 Dr,,if,,zon \I/g Owe ,Illotion Dan 02/18/14 Reiolution AltgDate Ordnome _,11/ Date But bran' Ilt,g1),ile Pith in f learniti lltg Date (Net .,1I/g Rite kl, ,IN SD )N,( OR 0i/,id In on I IR 1 I DC-1) — / 1/1c01,c' I- ire I I IT IV-R Pollee r P II SP( )\n( )R',-, The Facility Relocation Agreement with Puget Sound Energy (PSE) allowed PSE to relocate Si m \I \in utilities that were in conflict with the TUC Transit Center Project's improvements. Of the three parts of the contract, two have been completed and were over the contingency amount. The total of the two change orders is $91,637.18 and Tukwila's responsibility is $75,914.80. Council is being asked to approve Change Order Nos. 1 and 2 for the Facility Relocation Agreement with Puget Sound Energy in the amount of $75,914.80. Ri \ II \\ 1 i) Ii CM\ IVItg C \ &P Cmte _ I^&S Cmte Utilities Cmte I I \ rts Comm. Parks Comm. DATE. 02/10/14 COMMY1TEE CI IAIR ALLAN 1 Transportation Cmte Planning Comm. EKBERG RECOMMENDATIONS: Si)( ).,()R/A1)\11\ (J ) \1\II Public Works Department Ivi I I Unanimous Approval; Forward to Consent Agenda COST IMPACT / FUND SOURCE LAN \ DI I I'M RI QJ IRI D AMOUNT BUDGETED APPROPRIATION REQUIRED $75,914.80 $788,400.00 $0.00 Fund Source: 104 ARTERIAL STREETS (PAGE 16 & 17, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 02/18/14 MTG. DATE ATTACHMENTS 02/18/14 Informational Memorandum dated 02/07/14 PSE Summary Table Change Order Nos. 1 and 2 Minutes from the Transportation Committee meeting of 02/10/14 37 38 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Transportation Committee FROM: Bob Giberson, Public Works Director BY: DATE: Cyndy Knighton, Senior Program Manager February 7, 2014 SUBJECT: Tukwila Urban Center— Transit Center and Andover Park West Widening Puget Sound Energy — Facility Relocation Agreement, Contract No. 13-121 Change Order Nos. 1 & 2 ISSUE Approve two change orders to the Utility Relocation Agreement between the City of Tukwila and Puget Sound Energy (PSE). BACKGROUND In July of 2013 a Facility Relocation Agreement was executed between PSE and the City. This agreement defined the roles and financial responsibilities for relocation of two underground vaults and two above ground switches in association with the TUC Transit Center and Andover Park W Widening Projects, The two switches are on the Westfield Southcenter Mall property and are therefore the financial responsibility of the City. The two underground vaults straddled the right-of-way line along the Mall frontage and therefore the relocation costs to move them out from the right-of-way are shared between Tukwila and PSE. A cost estimate was included for the relocation work and the Facility Relocation Agreement capped Tukwila costs at $738,400.00 (which included a 10% contingency), absent a mutually agreed upon change order or amendment, DISCUSSION PSE has completed relocating the northern vault along Andover Park W, referred to as V10, and the two above ground switches. The relocation costs have exceeded the original cost estimate partially due to excessive dewatering of the vaults, extensive traffic control, changes in field conditions, and additional property restoration. The additional property restoration was a result of PSE construction occurring prior to the City's construction project. The PSE estimate assumed that the utility relocation work would occur in conjunction with the City's project and that PSE's restoration costs would be minimal. Relocation of the southern vault, known as V12, will be completed after the City's contractor, Road Construction Northwest, removes the Firestone canopy structure. FINANCIAL IMPACT The total amount for Change Order No. 1 is $54,215.09, of which Tukwila is responsible for 71% or $38,492.71. Change Order No. 2 is $37,422.09 and the City is responsible for 100%. The total of the two change orders is $91,637.18 and Tukwila's portion of the costs is $75,914.80. The change orders are currently within the total project budget of $738,400, but the final PSE relocation costs for the second vault are not known at this time. There is a potential overrun of the utility relocation budget of $55,733, if the cost estimate for the V12 work is accurate. Any cost overruns exceeding the City's responsibility of $738,400 will be paid from the Project's construction contingency. RECOMMENDATION Council is being asked to approve Change Order Nos. 1 and 2 in the amount of $75,914.80 to Contract No. 13-121 with PSE for the TUC Transit Center Utility Relocation and consider this item on the Consent Agenda at the February 18, 2014 Regular Meeting. Attachments: Summary Table Change Order Nos. 1 and 2 VV:\PVV EngtPROJECTSIA- RV 8 RS ProjecttitTransti Center (90610402)1Constructiont#.200 Cotrespondence1005 - Utility 8 interlocal CoordinationtINFO MEMO PSE Ag 0001 RRT J 02-07-14.docx 39 40 PSE Electrical Vault Relocation Costs Change Order Summary Item V10 V12 SWITCHES Total Actual Estimate (mu.cowz) Estimate Actual Actual Estimate (mu.cowz) Estimate Actual Materials Construction Engineering &��ana0ement Right of Way Overhead (18%) $55,163.57 $60680.00 � $177,065.77 $213,451.00 � $19,673.97 $23'717.00 $0.00 $0.00 $45'342.60 $53'613.00 $63,345.56 $131,578.05 $14,619.78 $0.00 $37,717.81 � $100,435.20 $60,680.00 $107,846.22 $172,168.00 $11'98291 $I9'13010 $0.00 $0.00 $39'647.58 $45,356.00 $218,944.33 $416,490.04 $46,276.66 $0.00 $122'707.99 $121,360.00 $385,619.00 $42'847.00 $0.00 $98,969.00 Utility Relocation Total (Tukwila + PSE Costs) $297�4�.91| $351/4G1.OD ' $247,2G1.2O� n/a - �3�9�911.91 $297�334OD ----' ' �8O4u19D� $648,79SOO ' ` ' ' Tukwila Costs Tukwila @ 71% Tukwila @ 81% Tukwila 100% Budgeted $738/400.00 Tukwila Total Amount $I11'044.60 $I49'537.31 $200I81.57 n/a $259,911.91 $297'334.00 $671,I38D8 $546,871.31 Tukwila Change Order Amount $38,492.71 $37,422'09 $75,914.80 Remaining Budget 5191,528.69 Potential Overrun @ Completion $55,732.51 42 PUGET SOUND ENERGY CHANGE ORDER V10 To: City of Tukwila Date: 11/18/2013 Project Number: 101080841 Attn: Cyndy Knighton Project Manager: GRENNER Project: TUKWILA - Andover Park W P.I Description of work: This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the relocation agreement between the City of Tukwila and Puget Sound Energy. The excess costs associated with this portion of the relocation work were, but not limited to, 1)Dewatering of vaults. 2)Traffic control and pedestrian safety. 3)Wire crew performing night time cutover for commercial customers and rerouting unknown service cables out of existing vault V10 that were undocumented and unreferenced on the original estimate. Item Amount Comments Estimate Materials $ 55,164 Construction $ 177,066 Engineering & Management $ 19,674 Right of Way $ - Overhead $ 45,343 Estimate Total $ 297,246 Actual Materials $ 60,680 Construction $ 213,451 Engineering & Management $ 23,717 Right of Way $ - Overhead $ 53,613 Actual Total $ 351,460 Change Order Total $ 54,214 Allocation of Change Order Total Company 29% $ 15,722 Government Entity 71% $ 38,492 Change Order Total $ 54,214 Note: This change order will be effective only when signed by both parties: Puget Sound Energy City of Tukwila Signed: Title: Date: (Please sign and return one copy) Signed: Title: Date: 3591 7-04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009 -0868 PUGET SOUND ENERGY a subsidiary of PUGET ENERGY 43 • PUGET SOUND ENERGY CHANGE ORDER SWITCHES To: City of Tukwila Date: 11/18/2013 Project Number: 101080841 Attn: Cyndy Knighton Project Manager: GRENNER Project: TUKWILA - Andover Park W P.I Description of work: This change order is for the costs in excess of the original estimate provided in "Exhibit C" of the relocation agreement between the City of Tukwila and Puget Sound Energy. The bulk of the "excess costs" associated with this portion of the relocation work were, but not limited to, 1)Dewatering of vaults. 2)Traffic control and additional pedestrian safety implemented near the bus transit center. 3)Additional shoring, due to the unstable nature of the soil. 4)Additional resoration that was mutually agreed to by the City and Westfield property management. Item Amount Estimate Materials $ 100,435 Construction $ 107,846 Engineering & Management $ 11,983 Right of Way $ Overhead $ 39,648 Estimate Total $ 259,912 Comments Actual Materials $ 60,680 Construction $ 172,168 Engineering & Management $ 19,130 Right of Way $ - Overhead $ 45,356 Actual Total $ 297,334 Change Order Total $ 37,422 Allocation of Change Order Total Company 0% $ Government Entity 100% $ 37,422 Change Order Total $ 37,422 Note: This change order will be effective only when signed by both parties: Puget Sound Energy City of Tukwila Signed: Signed: Title: Title: Date: Date: (Please sign and return one copy) 3591 7-04 Puget Sound Energy PO Box 90868 Bellevue, WA 98009-0868 44 PUGET SOUND ENERGY a subsidiary of PUGET ENERGY TRANSPORTATION COMMITTEE - Meeting Minutes February 10, 2014 — 5:15 p.m. — Foster Conference Room City of Tukwila Transportation Committee PRESENT Councilmembers: Allan Ekberg, Chair; Dennis Robertson, Kate Kruller Si;aff: David Cline, Bob Giberson, Robin Tischmak, Frank Iriarte, Gail Labanara, Cyndy Knighton, David Sorenson, Pat Brodin, Laurel Humphrey CALL TO ORDER: Committee Chair Ekberg called the meeting to order at 5:15 p.m. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Supplemental Agreement: Overlay and Repair — East Marginal Way South Staff is seeking Council approval of Supplemental Agreement No. 2 to Contract No. 13 -029 with KPG, Inc. in the amount of $189,503.82 for construction management services. Contract No. 13 -029 provided design engineering services for the Overlay and Repair — East Marginal Way South (South 81st Place to Norforlk Street) Project. Miles Resources, LLC was awarded the construction contract, and this supplemental agreement with KPG will provide construction management support. Construction is expected to begin in April 2014. The contract timeline will be extended to December 31, 2014. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 18, 2014 REGULAR CONSENT AGENDA. B. Change Orders: Tukwila Urban Center (TUC) Transit Center and Andover Park West Widening Staff is seeking Council approval of two change orders in the amount of $75,914.80 to the Utility Relocation Agreement (Contract No. 13 -121) between the City of Tukwila and Puget Sound Energy (PSE). Executed in July 2013, this agreement defined the roles and responsibilities for relocation of two underground vaults and two above ground switches in association with the TUC Transit Center and Andover Park West Widening Projects. The two switches are on Westfield property and the financial responsibility of the City. The two underground vaults straddled the right -of -way line along the Mall frontage and the relocation costs to move them are shared between Tukwila and PSE. PSE has completed the relocation of the northern vault and the two above ground switches, at a cost that exceed the original estimate due to excessive dewatering of the vaults, extensive traffic control, changes in field conditions, and additional property restoration. Tukwila's cost of the change orders combined, $75,914.80, is currently within the total project budget. Final costs for the remaining vault relocation are unknown. Any cost overruns exceeding the City responsibility of $738,400 as defined in the original agreement will be paid from the construction contingency budget. Councilmember Kruller asked if the City uses metrics for contingency planning. Staff confirmed that the goal of "on time, under budget" is usually met, but agreed to provide a spreadsheet indicating trends in award and contingency amounts. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 18, 2014 REGULAR CONSENT AGENDA. 45