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Home My WebLink AboutCOW 2014-02-24 Item 4D - Grant Acceptance - 2014 FEMA Assistance to FirefightersCOUNCIL AGENDA SYNOPSIS MeeilINDate Prepared I?), ,A./.44yorr review ,,, . . (_,ou 11,7 . revoov 02/24/14 CF w. Resolution Mtg Dale 03/03/14 CF 1 Public Heel/n( MtgDate Other ,Iff,g Date CATI ICI o RY Discufsion \kg Dale Si )NS( )R Council Mayor I I RR 1 I DCD Finance Ilire IT P&R Police I I PIF SPoNsoWs The Fire Department has submitted a grant request to FEMA, to be included for SUMMARY consideration in the 2014 Assistance to Firefighters Grant (AFG) process, and seeks Council approval to accept said grant pending potential subsequent award. - Ri,:\11,\VI,,u BY COW Mtg. CAM) Cmte Z F&S Crnrc 1 I Transportation Cmte 1 I Utilities Cmte 1 I Arts Comm. Parks Comm. Planning Comm, DATE: 2/19/14 COMMITIEE CHAIR: SEAL RECOMMENDATIONS: sPoNsoR/ADNIIN. CMIMITI'M Fire Department Unanimous Approval; Forward to Committee of the Whole ITEM INFORMATION ITEM No. 4.D. 41 STAFF SPONSOR: CHRIS FLORES ORIGINAL AGENDA DATE: 2/24/14 AGI,IND \ ITEM TITLE 2014 FEMA Assistance to Firefighters Grant 2/24/14 Z Motion Mtg Date 3/3/14 Resolution Mtg Dale Ordinance MtgDale Bid ,1)2/cird :111,g Dale 1 Public Heel/n( MtgDate Other ,Iff,g Date CATI ICI o RY Discufsion \kg Dale Si )NS( )R Council Mayor I I RR 1 I DCD Finance Ilire IT P&R Police I I PIF SPoNsoWs The Fire Department has submitted a grant request to FEMA, to be included for SUMMARY consideration in the 2014 Assistance to Firefighters Grant (AFG) process, and seeks Council approval to accept said grant pending potential subsequent award. - Ri,:\11,\VI,,u BY COW Mtg. CAM) Cmte Z F&S Crnrc 1 I Transportation Cmte 1 I Utilities Cmte 1 I Arts Comm. Parks Comm. Planning Comm, DATE: 2/19/14 COMMITIEE CHAIR: SEAL RECOMMENDATIONS: sPoNsoR/ADNIIN. CMIMITI'M Fire Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED $20,593.00 $0.00 $20,593.00 Fund Source: Comments: MTG. DATE RECORD OF COUNCIL ACTION 2/24/14 MTG. DATE ATTACHMENTS ' 2/24/14 Informational Memorandum dated 2/11/14 AFG Grant Application Minutes from the Finance and Safety Committee meeting of 2/19/14 3/3/14 41 42 tar TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL �� nu�x ��n'�nmn��n n��n��~ n�n�~n�n��n�x��n��n�n Mayor Haggerton Finance and Safety Committee FROM: Chris Flores, Interim Fire Chief DATE: February 11, 2014 SUBJECT: 2014 FEMA Assistance to Firefighters Grant ISSUE The department has submitted an application to FEMA for the 2014 Assistance to Firefighters Grant (AFG) requesting $391,272.00 for radio replacement. BACKGROUND In approximately 5 years our current radios and the operating system will become completely obsolete and cease to exist. It is important to note that this will affect most existing city 800 MHz radios. Radio replacement is impending and certain. The current cost of replacing all Tukwila Fire Department radios and their supporting components is approximately $412,000.00. If the grant of $391,272 is awarded the City will be required to contribute $20.593.00 in matching funds. DISCUSSION The acceptance of this grant would result in replacement of the Fire Department's radios and operating system at a cost Of$2O.583.00 with a net savings Of$3S1.272.00tD the general fund. FINANCIAL IMPACT The Committee is being asked to authorize a budget amendment in the amount of $20,593 in grant matching funds. RECOMMENDATION Fire Administra iOn recommends that the City Council approve proceeding with the grant application, committing the City to a $20.593.00 grant match (if the grant is awarded) and forwarding this item to the February 24, 2014 Committee of the Whole meeting and the March 03. 2014 Regular Meeting. ATTACHMENTS FEMA Assistance to Firefighters Grant Application 44 Application Number: EMW- 2013 -FO -02617 Entire Application Overview Page 1 of 24 *Did you attend one of the workshops conducted by DHS's regional fire program specialist? No, I have not attended workshop *Was a workshop within two hours' drive? Yes Are you a member, or are you currently involved in the management, of the fire department or non - affiliated EMS organization or a State Fire Training Academy applying for this grant with this application? Yes, I am a member /officer of this applicant If you answered No, please complete the information below. If you answered Yes, please skip the Preparer Information section. Fields marked with an * are required. • Preparer's Name • Address 1 Address 2 • City *State • Zip Preparer Information Need help for ZIP +4? In the space below please list the person your organization has selected to be the primary point of contact for this grant. This should be a Chief Officer or long time member of the organization who will see this grant through completion. Reminder: if this person changes at any time during the period of performance please update this information. Please list only phone numbers where we can get in direct contact with the POC. Primary Point of Contact • Title Communications Unit Leader (COML) Prefix (check one) Mr. • First Name Matt Middle Initial D. • Last Name Hickey • Business Phone (e.g. 123 -456 -7890) 206 - 575 -4404 Ext. • Home Phone (e.g. 123 -456 -7890) 253 - 312 -6091 Ext. Mobile Phone /Pager (e.g. 123 -456 -7890) 253 - 312 -6091 Fax (e.g. 123 -456 -7890) • Email (e.g. user @xyz.org) Matt.hickey @tukwilawa.gov https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 45 Application Number: EMW- 2013 -FO -02617 Page 2 of 24 Contact Information Alternate Contact Information Number 1 * Title Chief Prefix N/A * First Name Chris Middle Initial * Last Name Flores * Business Phone 206 - 971 -8711 Ext. *Home Phone 425 - 968 -8584 Ext. Mobile Phone /Pager 206 - 571 -3429 Fax *Email Chris.flores @tukwilawa.gov Alternate Contact Information Number 2 * Title Assistant Chief Prefix N/A * First Name Mike Middle Initial * Last Name Soss * Business Phone 206- 971 -8713 Ext. *Home Phone 253 - 631 -7175 Ext. Mobile Phone /Pager Fax *Email Mike.soss @tukwilawa.gov 46 https:// eservices. fema .gov/FemaFireGrant/firegrant/ jsp /fire2013 /application/print_ app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 3 of 24 Applicant Information EMW- 2013 -FO -02617 Originally submitted on 12/04/2013 by Matt Hickey (Userid: w7tfdmh) Contact Information: Address: 444 Andover Pk. E City: Tukwila State: Washington Zip: 98188 Day Phone: 2065754404 Evening Phone: Cell Phone: 2533126091 Email: matt.hickey @tukwilawa.gov Application number is EMW- 2013 -FO -02617 • Organization Name Tukwila Fire Department • Type of Applicant Fire Department/Fire District • Type of Jurisdiction Served City If other, please enter the type of Jurisdiction Legal name of your jurisdiction Note: This information must match your SAM.GOV TukwilaFire Department profile if your organization is using the DUNS number of your Jurisdiction. • Employer Identification Number(e.g. 12- 3456789) Note: This information must match your SAM.GOV 91- 6001519 profile. • What is your organization's 9 digit DUNS Number? If you were issued a 4 digit number (DUNS plus 4) in 604041400 addition to your 9 digit number please enter it in the (call 1- 866 - 705 -5711 to get a DUNS number) second box. If not, please leave the second box blank. • Is your DUNS Number registered in SAM.gov (System for Award Management previously CCR.gov)? • I certify that my organization /entity is actively registered at www.SAM.gov and registration will be renewed annually in compliance with Federal regulations. I acknowledge that the information submitted in this application is accurate, current and consistent with my organization's /entity's SAM.gov record. Headquarters or Main Station Physical Address • Physical Address 1 Physical Address 2 • City Tukwila * State Washington *Zip 98188 - 7606 Need help for ZIP +4? Yes D 444 Andover Pk. E https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 47 Application Number: EMW- 2013 -FO -02617 Page 4 of 24 Mailing Address Mailing Address 1 444 Andover Pk. E Mailing Address 2 City Tukwila • State Washington 98188 - 7606 Zip Need help for ZIP +4? * Please describe all grants that you have received from DHS, for example, 2008 AFG grant for a vehicle or 2010 HSGP grant for exercises. (Enter N/A if Not Applicable). Emergency Management Performance Grant Account Information Note: This information must match your SAM.GOV profile. • Type of bank account Checking Bank routing number - 9 digit number on the bottom left hand corner of your check Your account number Additional Information * For this fiscal year (Federal) is your organization receiving Federal funding from any other grant No program that may duplicate the purpose and /or scope of this grant request? * If awarded the AFG grant, will your organization expend more than $500,000 in Federal funds during No your organization's fiscal year? * Is the applicant delinquent on any Federal debt? No If you answered yes to any of the additional questions above, please provide an explanation in the space provided below: Fire Department/Fire District Department Characteristics (Part I) • Are you a member of a Federal Fire Department or contracted by the Federal government and solely responsible for suppression of fires on Federal property? What kind of organization do you represent? If you answered combination, above, what is the percentage of career members in your organization? If you answered volunteer or combination or paid on- call, how many of your volunteer Firefighters are paid members from another career department? What type of community does your organization Urban serve? Is your Organization considered a Metro Department? No All Paid /Career * What is the square mileage of your first -due response area? Primary/First Due Response Area is a geographical No 48 https: / /eservices. fema. gov/ FemaFireGrant /firegrant /jsp /fire2013 /application /print_app.jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 5 of 24 area proximate to a fire or rescue facility and normally served by the personnel and apparatus from that facility in the event of a fire or other emergency and does not include daily or seasonal population surges. *What percentage of your response area is protected by hydrants? In what county /parish is your organization physically located? If you have more than one station, in what county /parish is your main station located? • Does your organization protect critical infrastructure of the state? 10 90% King Yes • How much of your jurisdiction's land use is for agriculture, wildland, open space, or undeveloped 10 % properties? • What percentage of your jurisdiction's land use is for commercial and industrial purposes? • What percentage of your jurisdiction's land is used for residential purposes? 60 % 30 % • How many occupied structures (commercial, industrial, residential, or institutional) in your jurisdiction are more than three stories tall? Do not 59 include structures which are not regularly occupied such as silos, towers, steeples, etc. • What is the permanent resident population of your Primary/First -Due Response Area or jurisdiction 19107 served? *Do you have a seasonal increase in population? No If "Yes" what is your seasonal increase in population? • How many active firefighters does your department have who perform firefighting duties? • How many members in your department /organization are trained to the level of EMT -I or higher? Do you have Community Paramedics ? • How many stations are operated by your organization? • Is your department compliant to your local Emergency Management standard for the National Incident Management System (NIMS)? • Do you currently report to the National Fire Incident Reporting System (NFIRS)? Note: You will be required to report to NFIRS for the entire period of the grant. If you answered yes above, please enter your FDIN /FDID • What percent of your active firefighters are trained to the level of Firefighter I? • What percent of your active firefighters are trained to the level of Firefighter II? 63 63 Yes 4 Yes Yes 17M19 100% 94% https: / /eservices. fema. gov /FemaFireGrant/firegrant/ jsp /fire2013 /application/print_app jsp ?... 1/27/2014 49 Application Number: EMW- 2013 -FO -02617 Page 6 of 24 If you answered less than 100% to either question No above, are you requesting for training funds in this application to bring 100% of your firefighters into compliance with NFPA 1001? If you indicated that less than 100% of your firefighters are trained to the Firefighter II level and you are not asking for training funds to bring everyone to the FF II level in this application! Please describe in the box to the right your training program and your plans to bring your membership up to Firefighter II. We recently hired several firefighters. They will be FF II in two years if they follow their training plan • What services does your organization provide? Structural Fire Suppression Emergency Medical Responder Haz -Mat Operational Level Basic Life Support Haz -Mat Technical Level Rescue Operational Level Formal/Year -Round Fire Prevention ProgramRescue Technical Level • Please describe your organization and /or community that you serve. We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. The City of Tukwila has grown through annexation, from a population of approximately 4,600, to a current residential population of approximately 19,107 and a daytime population of 100,000. Recent growth in the City is expecting the residential population to grow by 75,000 and workers by 85,000. Numerous high -rise buildings are planned to increase in the city by 200% in the next 10 years. The Fire Department has a staff of 63 career - uniformed firefighters and four civilian personnel. The City of Tukwila is bisected by several major highways and freeways including: Interstates -5, 405, and State Routes 99, 161, 518, and 599. Because of the heavy freeway and highway traffic, Tukwila Firefighters see more than their share of serious injury accidents with numerous major trauma patients. The Tukwila Fire Department responds mutual aid with the following cities: SeaTac, Renton, Auburn, Kent, King County Fire Districts #2, #11, #20, and the Port of Seattle at Seattle- Tacoma International Airport. Critical infrastructure that is in the city includes 6 large Internet hubs, major water supply pipeline for South King County, fuel pipeline for SeaTac airport, north /south rail lines of the UP and BNSF, Interstate 1 -5 All responding personnel are Emergency Medical Technicians and are defibrillator certified. The City of Tukwila has an insurance rating of 3 from the Washington State Surveying and Rating Bureau, which mean our residents and businesses benefit from reduced property insurance premiums. The Fire Prevention Bureau, under the direction of the Fire Marshal, provides the following services: Fire Investigation and arson prosecution, routine code compliance inspection of all City of Tukwila businesses, monthly Nightlife Safety Inspections of places -of- assembly and multi - family occupancies, plan review and inspections for new construction, tenant improvements, fire protection systems, and special permits, issuance of Special Permits required by the International Fire Code, fire safety education including commercial and residential fire safety classes, fire extinguisher classes, and juvenile fire setter counseling. The HazMat Team consists of an average of 14 specially trained firefighters. We are a Level I team with a full complement of Level A, B and C suits. The primary purpose of the team is to respond and when possible, mitigate CBRNE (Chemical Biological Radioactive Nuclear Environment) type incidents within our jurisdiction. The Team is part of the Zone 3 HazMat Strike team, making it a resource to the rest of Zone 3, as well as greater King County. Tukwila Fire Department's Special Operations Rescue Team consists of 16 highly trained firefighters. The purpose of the team is to respond to rescue incidents that require specialized equipment, skills, and techniques. The types of incidents the team prepares for are: confined space rescue, trench rescue, water rescue, structural collapse rescue, and vehicle /machinery rescue. The Training Division monitors firefighter certifications. Certification subjects include, but are not limited to: Emergency Vehicle Accident Prevention, Special Operations, HazMat, Technical & Confine Space Rescue, EMT, Firefighter 1, 2 and Fire Officer Certifications, Firefighter Instructor and Incident Safety Officer. The department emergency operations division has added 2 DHS certified COML's (Communications Unit Leaders) to their staff. One is also a Health and Human Services COML and has deployed on 12 major disasters with FEMA disaster teams. He is now the COML for all of King County Fire Zone 3 Police and Fire Departments. The division also has a ham radio group with 30 active members that support the City of Tukwila with emergency communications using state of the art digital repeaters to send and receive critical communications using voice and ICS forms between the fire department, local, county, and state emergency operations centers. 50 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 7 of 24 Fire Department Characteristics (Part II) * What is the total number of fire - related civilian fatalities in your jurisdiction over the last three years? * What is the total number of fire- related civilian injuries in your jurisdiction over the last three years? * What is the total number of line of duty member fatalities in your jurisdiction over the last three years? * What is the total number of line of duty member injuries in your jurisdiction over the last three years? * Over the last three years, what was your organization's average operating budget? * What percentage of your TOTAL budget is dedicated to personnel costs (salary, overtime and fringe benefits)? * What percentage of your annual operating budget is derived from: Enter numbers only, percentages must sum up to 100% Taxes? 98 % EMS Billing? 0 % Grants? 2 % Donations? 0 % Fund drives? 0 % Fee for Service? 0 % Other? 0 % If you entered a value into Other field (other than 0), please explain Does your organization intend to provide a financial match greater than the required amount? If yes, how much additional funds is you department/agency willing to contribute? Please fill in the amount in the box to the right. * Please describe your organization's need for Federal financial assistance. We recommend typing your response in a Word Document outside of this application, then copying and pasting it into the written field. There is a 4000 character limit. Due to the economic downturn over the past 8 years the City of Tukwila has had to re- prioritize our spending, including our Radio Replacement schedule. This reprioritization has placed us in a challenging financial situation, as now we have a need to replace 65 Portable Radio's and 10 mobile and base radios. 2012 2011 2010 0 2 1 6 8 6 0 0 0 9 7 7 10443534 93 % No Several years ago Nextel cellular services was ordered by the FCC to replace certain first responder radios and to move them to different frequencies. This order, to be funded by Nextel, was given so as to eliminate interference between their cellular signals and first responder radios. Nextel replaced 22 of our mobile and eight base station radios. We expected more of our radio fleet would be replaced by Nextel. Unfortunately our hope was not realized and we were left with 65 portable radios and ten mobile radios that are not P -25 compliant (P25 is collaborative project to ensure that two -way radios are interoperable). Over half of our portable radio inventory is over 20 years old and the other half is 15 years old. The local radio shop has to cannibalize parts to repair these radios as Motorola no longer supports them. Due to age and rigorous use, the liquid crystal screens on many of these radios are almost unreadable. Older https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 51 Application Number: EMW- 2013 -FO -02617 Page 8 of 24 technology batteries are always an issue and are frequently dying on us in the field. These radios are also in the shop numerous times for repair and transmitter alignment. Firefighter and police officer safety is greatly compromised by having these old radios in the field and need to be replaced as soon as possible. Our original plan was to budget for radio replacement over the next 5 years. But due to increased risk to firefighter and police officer safety we are asking for Federal help. The fire department is seeking Federal assistance and will purchase new portable and mobile radios with any Federal money received. The money originally budgeted for fire department radio replacement will then be given to the police department to replace their radios sooner. We have a need to purchase 65 dual band portable radios, each with a spare lithium -ion battery, speaker microphone, Bluetooth earpiece, and battery charger adaptor. We need 10 dual band mobile radios to be placed in front line apparatus. * How many vehicles does your organization have in each of the types or class of vehicle listed below? You must include vehicles that are leased or on long -term loan as well as any vehicles that have been ordered or otherwise currently under contract for purchase or lease by your organization but not yet in your possession. (Enter numbers only and enter 0 if you do not have any of the vehicles below.) Type or Class of Vehicle Engines or Pumpers (pumping capacity of 750 gpm or greater and water capacity of 300 gallons or more): Pumper, Pumper/Tanker, Rescue /Pumper, Foam Pumper, CAFS Pumper,Type I or Type II Engine Urban Interface Ambulances for transport and /or emergency response Tankers or Tenders (pumping capacity of less than 750 gallons per minute (gpm) and water capacity of 1,000 gallons or more): Aerial Apparatus: Aerial Ladder Truck, Telescoping, Articulating, Ladder Towers, Platform, Tiller Ladder Truck, Quint Brush /Quick attack(pumping capacity of less than 750 gpm and water carrying capacity of at least 300 gallons): Brush Truck, Patrol Unit (Pickup w/ Skid Unit), Quick Attack Unit, Mini - Pumper, Type III Engine, Type IV Engine, Type V Engine, Type VI Engine, Type VII Engine Rescue Vehicles: Rescue Squad, Rescue (Light, Medium, Heavy), Technical Rescue Vehicle, Hazardous Materials Unit Additional Vehicles: EMS Chase Vehicle, Air /Light Unit, Rehab Units, Bomb Unit, Technical Support (Command, Operational Support/Supply), Hose Tender, Salvage Truck, ARFF (Aircraft Rescue Firefighting), Command /Mobile Communications Vehicle Department Call Volume Number Number of Number of of Seated Front Line Reserve Apparatus Apparatus Riding Positions 3 2 30 1 0 3 0 0 0 1 0 6 0 0 0 2 0 13 16 0 40 2012 2011 2010 * How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) Structural Fires 165 170 141 False Alarms /Good Intent Calls 890 854 946 Vehicle Fires 46 49 51 52 https: // eservices .fema.gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 9 of 24 Vegetation Fires 22 26 16 EMS -BLS Response Calls 3386 3245 3248 EMS -ALS Response Calls 0 0 0 EMS -BLS Scheduled Transports 0 0 0 EMS -ALS Scheduled Transports 0 0 0 Community Paramedic 0 0 0 Response Calls Vehicle Accidents w/o 338 374 438 Extrication Vehicle Extrications 12 6 19 Other Rescue 2996 2821 2851 Hazardous Condition /Materials 101 78 97 Calls Service Calls 118 113 129 Other Calls and Incidents 56 56 97 Total 8130 7792 8033 * How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) What is the total acreage of all 1 1 3 vegetation fires? * How many responses per year by category? (Enter whole numbers only. If you have no calls for any of the categories, enter 0) In a particular year, how many times does your organization 24 22 0 receive mutual aid? In a particular year, how many times does your organization 352 365 344 receive automatic aid? In a particular year, how many times does your organization 29 26 35 provide mutual aid? In a particular year, how many times does your organization 318 288 310 provide automatic aid? Total Mutual / Automatic Aid (please total the responses from 723 701 689 the previous two blocks) Out of the mutual /automatic aid responses, how many were 88 117 101 structure fires? https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 53 Application Number: EMW- 2013 -FO -02617 Page 10 of 24 Request Information 1. Select a program for which you are applying. If you are interested in applying under both Vehicle Acquisition and Operations and Safety, and /or regional application you will need to submit separate applications. Program Name Operations and Safety 2. Will this grant benefit more than one organization? No 3. Enter Grant - writing fee associated with the preparation of this request. Enter 0 if there is no fee. $0 * From the requested activities, what is the total dollar amount requested for EMS equipment, supplies, training, etc in the Request Details of this application? If none of the items requested are for fire -based EMS, then enter $0. $0 * 4. If you are filing for a micro grant ($25,000 federal share) or less please click the radio button and answer "YES ". Please remember that your total request will be limited to $25,000 or less in Federal funds in the Operations and Safety portion only. N/A 5. By answering yes to question #4 you are giving up the option to apply under Operations & Safety (Equipment, Modifications to Facilities, Personal Protective Equipment, Training and Wellness & fitness) for more than $25,000 of Federal funding. Do you agree to this? Do you fully understand this option? Request Details The activities for program Operations and Safety are listed in the table below. Activity Number of Entries Total Cost Additional Funding Equipment 2 $ 374,135 $ 37,730 Modify Facilities 0 $ 0 $ 0 Personal Protective Equipment 0 $ 0 $ 0 Training 0 $ 0 $ 0 Wellness and Fitness Programs 0 $ 0 $ 0 * Total Funding for all EMS requested in this application Grant - writing fee associated with the preparation of this request. Equipment $0 $0 Equipment Details 1. What equipment will your organization purchase with this grant? Portable Radios (must be P -25 54 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 11 of 24 * Please provide further description of the item selected from the drop down list. 2. Number of units: 3. Cost per unit: 4. Generally the equipment purchased under this grant program will: Compliant) Motorola APX 7000 digital portable radios. These radios cover 800 MHz and VHF frequencies. They are P25 compliant 65 (whole number only) $ 5091 (whole dollar amounts only) Replace old, obsolete, damaged equipment with equipment that meets current standards If you selected "replacing equipment" (from Q4) above, please 15 or more years specify the age of equipment in years. 5. Generally the equipment purchased under this grant program is: Will bring the organization into voluntary compliance with a national Explanation standard, e.g. compliance with NFPA, OSHA, etc. This will ensure all of our radios are P -25 Please explain how this equipment will bring the organization into compliant voluntary compliance in the space provided to the right. 6. Is your department trained in the proper use of this equipment Yes being requested? 7. Are you requesting funding for training? (Funding for requested No training should be requested in the Equipment Additional Funding section). 8. If you are not requesting training funds through this application, Yes will you obtain training for this equipment through other sources? Equipment Equipment Details 1. What equipment will your organization purchase with this grant? * Please provide further description of the item selected from the drop down list. 2. Number of units: 3. Cost per unit: 4. Generally the equipment purchased under this grant program will: Mobile Radios (must be P -25 Compliant) Motorola APX 7500 mobile radios. They are a dual band radio that covers 800 MHz and VHF frequencies. The are P -25 compliant. 10 (whole number only) $ 4322 (whole dollar amounts only) Replace old, obsolete, damaged equipment with equipment that meets current standards If you selected "replacing equipment" (from Q4) above, please 15 or more years specify the age of equipment in years. 5. Generally the equipment purchased under this grant program is: Will bring the organization into voluntary compliance with a national Explanation standard, e.g. compliance with NFPA, OSHA, etc. These radios will bring us up to P -25 Please explain how this equipment will bring the organization into compliance. voluntary compliance in the space provided to the right. https: / /eservices. fema. gov /FemaFireGrant/firegrant/ jsp /fire2013 /application/print_app jsp ?... 1/27/2014 55 Application Number: EMW- 2013 -FO -02617 Page 12 of 24 6. Is your department trained in the proper use of this equipment Yes being requested? 7. Are you requesting funding for training? (Funding for requested No training should be requested in the Equipment Additional Funding section). 8. If you are not requesting training funds through this application, Yes will you obtain training for this equipment through other sources? Firefighting Equipment - Additional Funding Budget Object Class Definitions Additional Funding a. Personnel Help $ 0 b. Fringe Benefits Help $ 0 c. Travel Help $ 0 d. Equipment Help $ 0 e. Supplies Help $ 0 f. Contractual Help $ 0 g. Construction Help $ 0 h. Other Help $ 2000 i. Indirect Charges Help $ 0 j. State Taxes Help $ 35730 Explanation H. Radio programming fees J. State taxes at 9.5% Firefighting Equipment - Narrative * Section # 1 Project Description: In the space provided below include clear and concise details regarding your organization's project's description and budget. This includes providing local statistics to justify the needs of your department and a detailed plan for how your department will implement the proposed project. Further, please describe what you are requesting funding for including budget descriptions of the major budget items, i.e., personnel, equipment, contracts, etc. *3000 characters Due to the economic downtum over the past 8 years the City of Tukwila has had to re- prioritize our spending, including our Radio Replacement schedule. This reprioritization has placed us in a challenging financial situation, 56 https: / /eservices. fema. gov /FemaFireGrant/firegrant/ jsp /fire2013 /application/print_app .j sp?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 13 of 24 as now we have a need to replace 65 Portable Radio's and 10 mobile and base radios. Several years ago Nextel cellular services was ordered by the FCC to replace certain first responder radios and to move them to different frequencies. This order, to be funded by Nextel, was given so as to eliminate interference between their cellular signals and first responder radios. Nextel replaced 22 of our mobile and eight base station radios. We expected more of our radio fleet would be replaced by Nextel. Unfortunately our hope was not realized and we were left with 65 portable radios and ten mobile radios that are not P -25 compliant (P25 is collaborative project to ensure that two -way radios are interoperable). Over half of our portable radio inventory is over 20 years old and the other half is 15 years old. The local radio shop has to cannibalize parts to repair these radios as Motorola no longer supports them. Due to age and rigorous use, the liquid crystal screens on many of these radios are almost unreadable. Older technology batteries are always an issue and are frequently dying on us in the field. These radios are also in the shop numerous times for repair and transmitter alignment. Firefighter and police officer safety is greatly compromised by having these old radios in the field and need to be replaced as soon as possible. Our original plan was to budget for radio replacement over the next 5 years. But due to increased risk to firefighter and police officer safety we are asking for Federal help. The fire department is seeking Federal assistance and will purchase new portable and mobile radios with any Federal money received. The money originally budgeted for fire department radio replacement will then be given to the police department to replace their radios sooner. We have a need to purchase 65 dual band portable radios, each with a spare lithium -ion battery, speaker microphone, Bluetooth earpiece, and battery charger adaptor. We need 10 dual band mobile radios to be placed in front line apparatus. * Section # 2 Cost/Benefit: In the space provided below please explain, as clearly as possible, what will be the benefits your department or your community will realize if the project described is funded (i.e. anticipated savings and /or efficiencies)? Is there a high benefit for the cost incurred? Are the costs reasonable? Provide justification for the budget items relating to the cost of the requested items. *3000 characters We are requesting Federal assistance to replace Tukwila Fire Department radios that are non -P -25 compliant and over 20 years old. The Tukwila Police Department will benefit from us receiving this grant by allowing them to receive their radio system several years earlier than if we had to budget for them as originally planned. The Tukwila Police Department has over 200 non -P -25 compliant portable radios. We are purchasing dual band digital P -25 portable and mobile radios. These state of the art radios are also designed to be upgradable to newer systems for up to 20 years from now. The system here is scheduled to be upgraded to all digital in 2018 so we will be ahead of the game. These radios operate in the 800 MHz and VHF bands. Our current radios operate only in the 800 MHz band. We have numerous agencies in the local area and Statewide that operate in the VHF band. We currently have only 4 VHF radios in the department. Obtaining the new dual band radios will greatly enhance our local, State, and Federal interoperability communications. By purchasing one type of portable and mobile radio there will be a money savings when new channel templates are built. Currently we have 25 templates because there are numerous radio models and software versions in our fleet. We will also ensure that the budget for maintaining and replacing radios be increased so we are not in this position 20 years from now. The vendor we use to purchase these radios is used by all departments in King County. They give us the best price available. * Section # 3 Statement of Effect: How would this award affect the daily operations of your department (i.e., describe how frequently the equipment will be used or what the benefits will provide the personnel in your department)? How would this award affect your department's ability to protect lives and property in your community? *3000 characters Firefighter safety is greatly enhanced with purchase of the new portable radios. Safety features include a larger emergency button and large knobs so you can operate them with your firefighting gloves on. When you change channels the radio "speaks" which channel you have changed to eliminating the need to look at the screen. The https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 57 Application Number: EMW- 2013 -FO -02617 Page 14 of 24 noise canceling microphone cancels out noise such as chain saws, gas generators, fire engines, so all the receiving radio hears is the voice of the caller. The devices have Bluetooth earpieces for better sound quality in noisy environments. They are capable of GPS locating. Radios are upgradable to digital. Our system is slated to be digital by 2018. Adding the VHF band allows us to talk to police, fire, city, public works, State and Federal interoperable channels. This is extremely important in large statewide mobilizations, disasters, and planned events. Since it is a dual band radio it eliminates the need to have a second radio. Currently we only have 2 VHF portable and 3 VHF mobile radios so we have a very limited capability in the VHF band. If we get this grant to replace the portable radios we intend to take the 10 to 15 year old portable radios and create a backup communications cache of radios that can be used in disasters or large planned events. This cache of back up radios will have police, fire, city, public works, State and Federal interoperable channels installed so they can be used by any police, fire, public works, and emergency management agency in King County. We can issue the radios to other departments or agencies that do not have 800 MHz capabilities during disasters or at large planned events where extra radios are needed. The cache will be maintained by us and the costs for new batteries, service, and annual billing of per radio costs will be shared by all departments. There are only 2 back up radio caches in the area. One is at the Port of Seattle and the other is in Seattle. Ours would be the largest of these caches as we cover a larger area and have more agencies involved. And there would also be up to 2 DHS certified COML's (Communications Unit Leaders) both from Tukwila available to deploy with the cache. This concept of a backup cache will benefit all communities and cities in the Greater Puget Sound area. Budget Budget Object Class a. Personnel $ 0 b. Fringe Benefits $ 0 c. Travel $ 0 d. Equipment $ 374,135 e. Supplies $ 0 f. Contractual $ 0 g. Construction $ 0 h. Other $ 2,000 i. Indirect Charges $ 0 j. State Taxes $ 35,730 Federal and Applicant Share Federal Share $ 391,272 Applicant Share $ 20,593 Federal Rate Sharing ( %) 95/5 * Non - Federal Resources (The combined Non - Federal Resources must equal the Applicant Share of $ 20,593) a. Applicant $ 20,593 b. State $ 0 c. Local $ 0 58 https: / /eservices. fema. gov /FemaFireGrant/firegrant/ jsp /fire2013 /application/printapp .j sp?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 15 of 24 d. Other Sources $ 0 If you entered a value in Other Sources other than zero (0), include your explanation below. You can use this space to provide information on the project, cost share match, or if you have an indirect cost agreement with a federal agency. Total Budget $ 411,865 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 59 Application Number: EMW- 2013 -FO -02617 Page 16 of 24 Narrative Statement For 2011 and on, the Narrative section of the AFG application has been modified. You will enter individual narratives for the Project Description, Cost - Benefit, Statement of Effect, and Additional Information in the Request Details section for each Activity for which you are requesting funds. Please return to the Request Details section for further instructions. You will address the Financial Need in Applicant Characteristics II section of the application. We recommend that you type each response in a Word Document outside of the grant application and then copy and paste it into the spaces provided within the application. 60 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app .j sp?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 17 of 24 Assurances and Certifications FEMA Form SF 424B You must read and sign these assurances. These documents contain the Federal requirements attached to all Federal grants including the right of the Federal government to review the grant activity. You should read over the documents to become aware of the requirements. The Assurances and Certifications must be read, signed, and submitted as a part of the application. Note: Fields marked with an * are required. O.M.B Control Number 4040 -0007 Assurances Non - Construction Programs Note: Certain of these assurances may not be applicable to your project or program. If you have any questions, please contact the awarding agency. Further, certain Federal awarding agencies may require applicants to certify to additional assurances. If such is the case, you will be notified. As the duly authorized representative of the applicant I certify that the applicant: 1. Has the legal authority to apply for Federal assistance and the institutional, managerial and financial capability (including funds sufficient to pay the non - Federal share of project costs) to ensure proper planning, management and completion of the project described in this application. 2. Will give the awarding agency, the Comptroller General of the United States, and if appropriate, the State, through any authorized representative, access to and the right to examine all records, books, papers, or documents related to the award; and will establish a proper accounting system in accordance with generally accepted accounting standards or agency directives. 3. Will establish safeguards to prohibit employees from using their positions for a purpose that constitutes or presents the appearance of personal or organizational conflict of interest, or personal gain. 4. Will initiate and complete the work within the applicable time frame after receipt of approval of the awarding agency. 5. Will comply with the Intergovernmental Personnel Act of 1970 (42 U.S.C. Section 4728 -4763) relating to prescribed standards for merit systems for programs funded under one of the nineteen statutes or regulations specified in Appendix A of OPM's Standards for a Merit System of Personnel Administration (5 C.F.R. 900, Subpart F). 6. Will comply with all Federal statutes relating to nondiscrimination. These include but are not limited to: (a) Title VI of the Civil Rights Act of 1964 (P.L. 88 -352) which prohibits discrimination on the basis of race, color or national origin; (b) Title IX of the Education Amendments of 1972, as amended (20 U.S.C. Sections 1681 -1683, and 1685 - 1686), which prohibits discrimination on the basis of sex; (c) Section 504 of the Rehabilitation Act of 1973, as amended (29 U.S.C. Section 794), which prohibits discrimination on the basis of handicaps; (d) the Age Discrimination Act of 1975, as amended (42 U.S.C. Sections 6101- 6107), which prohibits discrimination on the basis of age; (e) the Drug Abuse Office and Treatment Act of 1972 (P.L. 92 -255), as amended, relating to nondiscrimination on the basis of drug abuse; (f) the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilitation Act of 1970 (P.L. 91 -616), as amended, relating to nondiscrimination on the basis of alcohol abuse or alcoholism; (g) § §523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. § §290 dd -3 and 290 ee -3), as amended, relating to confidentiality of alcohol and drug abuse patient records; (h) Title VIII of the Civil Rights Acts of 1968 (42 U.S.C. Section 3601 et seq.), as amended, relating to nondiscrimination in the sale, rental or https: / /eservices. fema. gov /FemaFireGrant/firegrant/ jsp /fire2013 /application/print_ app jsp ?... 1/27/2014 61 Application Number: EMW- 2013 -FO -02617 Page 18 of 24 financing of housing; (i) any other nondiscrimination provisions in the specific statute(s) under which application for Federal assistance is being made; and (j) the requirements of any other nondiscrimination statute(s) which may apply to the application. 7. Will comply, or has already complied, with the requirements of Title II and III of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970 (P.L. 91 -646) which provide for fair and equitable treatment of persons displaced or whose property is acquired as a result of Federal or federally- assisted programs. These requirements apply to all interest in real property acquired for project purposes regardless of Federal participation in purchases. 8. Will comply, as applicable, with provisions of the Hatch Act (5 U.S.C. § §1501 -1508 and 7324- 7328) which limit the political activities of employees whose principal employment activities are funded in whole or in part with Federal funds. 9. Will comply, as applicable, with the provisions of the Davis -Bacon Act (40 U.S.C. § §276a to 276a -7), the Copeland Act (40 U.S.C. §276c and 18 U.S.C. §874), and the Contract Work Hours and Safety Standards Act (40 U.S.C. § §327 -333), regarding labor standards for federally- assisted construction subagreements. 10. Will comply, if applicable, with flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 (P.L. 93 -234) which requires recipients in a special flood hazard area to participate in the program and to purchase flood insurance if the total cost of insurable construction and acquisition is $10,000 or more. 11. Will comply with environmental standards which may be prescribed pursuant to the following: (a) institution of environmental quality control measures under the National Environmental Policy Act of 1969 (P.L. 91 -190) and Executive Order (EO) 11514; (b) notification of violating facilities pursuant to EO 11738; (c) protection of wetlands pursuant to EO 11990; (d) evaluation of flood hazards in floodplains in accordance with EO 11988; (e) assurance of project consistency with the approved State management program developed under the Coastal Zone Management Act of 1972 (16 U.S.C. § §1451 et seq.); (f) conformity of Federal actions to State (Clean Air) Implementation Plans under Section 176(c) of the Clean Air Act of 1955, as amended (42 U.S.C. § §7401 et seq.); (g) protection of underground sources of drinking water under the Safe Drinking Water Act of 1974, as amended (P.L. 93 -523); and, (h) protection of endangered species under the Endangered Species Act of 1973, as amended (P.L. 93 -205). 12. Will comply with the Wild and Scenic Rivers Act of 1968 (16 U.S.C. Section 1271 et seq.) related to protecting components or potential components of the national wild and scenic rivers system. 13. Will assist the awarding agency in assuring compliance with Section 106 of the National Historic Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties), and the Archaeological and Historic Preservation Act of 1974 (16 U.S.C. 469a -1 et seq.). 14. Will comply with P.L. 93 -348 regarding the protection of human subjects involved in research, development, and related activities supported by this award of assistance. 15. Will comply with the Laboratory Animal Welfare Act of 1966 (P.L. 89 -544, as amended, 7 U.S.C. 2131 et seq.) pertaining to the care, handling, and treatment of warm blooded animals held for research, teaching, or other activities supported by this award of assistance. 16. Will comply with the Lead -Based Paint Poisoning Prevention Act (42 U.S.C. Section 4801 et seq.) which prohibits the use of lead based paint in construction or rehabilitation of residence structures. 17. Will cause to be performed the required financial and compliance audits in accordance with the Single Audit Act Amendments of 1996 and OMB Circular No. A -133, "Audits of States, Local Governments, and Non - Profit Organizations." 18. Will comply with all applicable requirements of all other Federal laws, executive orders, regulations and policies governing this program. 62 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 19 of 24 Signed by Matt Hickey on 12/01/2013 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_ app jsp ?... 1/27/2014 63 Application Number: EMW- 2013 -FO -02617 Page 20 of 24 Form 20 -16C You must read and sign these assurances. Certifications Regarding Lobbying, Debarment, Suspension and Other Responsibility Matters and Drug - Free Workplace Requirements. Note: Fields marked with an * are required. O.M.B Control Number 1660 -0025 Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the instructions for certification included in the regulations before completing this form. Signature on this form provides for compliance with certification requirements under 44 CFR Part 18, "New Restrictions on Lobbying; and 44 CFR Part 17, "Government -wide Debarment and Suspension (Non - procurement) and Government -wide Requirements for Drug -Free Workplace (Grants)." The certifications shall be treated as a material representation of fact upon which reliance will be placed when the Department of Homeland Security (DHS) determines to award the covered transaction, grant, or cooperative agreement. 1. Lobbying A. As required by the section 1352, Title 31 of the US Code, and implemented at 44 CFR Part 18 for persons (entering) into a grant or cooperative agreement over $100,000, as defined at 44CFR Part 18, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid by or on behalf of the undersigned to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with the making of any Federal grant, the entering into of any cooperative agreement and extension, continuation, renewal amendment or modification of any Federal grant or cooperative agreement. (b) If any other funds than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of congress, or an employee of a Member of Congress in connection with this Federal grant or cooperative agreement, the undersigned shall complete and submit Standard Form LLL, "Disclosure of Lobbying Activities ", in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all the sub awards at all tiers (including sub grants, contracts under grants and cooperative agreements and sub contract(s)) and that all sub recipients shall certify and disclose accordingly. 2. Debarment, Suspension and Other Responsibility Matters (Direct Recipient) A. As required by Executive Order 12549, Debarment and Suspension, and implemented at 44CFR Part 67, for prospective participants in primary covered transactions, as defined at 44 CFR Part 17, Section 17.510 -A, the applicant certifies that it and its principals: (a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, sentenced to a denial of Federal benefits by a State or Federal court, or voluntarily excluded from covered transactions by any Federal department or agency. (b) Have not within a three -year period preceding this application been convicted of or had a civilian judgment rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting to obtain or perform a public (Federal, State, or local) transaction or contract under a public transaction; violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements, or receiving stolen property. (c) Are not presently indicted for or otherwise criminally or civilly charged by a government entity 64 https: / /eservices.fema .gov/FemaFireGrant /firegrant/ jsp /fire2013 /application/print_app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 21 of 24 (Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification: and (d) Have not within a three -year period preceding this application had one or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant is unable to certify to any of the statements in this certification, he or she shall attach an explanation to this application. 3. Drug -Free Workplace (Grantees other than individuals) As required by the Drug -Free Workplace Act of 1988, and implemented at 44CFR Part 17, Subpart F, for grantees, as defined at 44 CFR part 17, Sections 17.615 and 17.620: (A) The applicant certifies that it will continue to provide a drug -free workplace by: (a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; (b) Establishing an on -going drug free awareness program to inform employees about: (1) The dangers of drug abuse in the workplace; (2) The grantees policy of maintaining a drug -free workplace; (3) Any available drug counseling, rehabilitation and employee assistance programs; and (4) The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace; (c) Making it a requirement that each employee to be engaged in the performance of the grant to be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment under the grant, the employee will: (1) Abide by the terms of the statement and (2) Notify the employee in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction. (e) Notifying the agency, in writing within 10 calendar days after receiving notice under subparagraph (d)(2) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to the applicable DHS awarding office, i.e. regional office or DHS office. (f) Taking one of the following actions, against such an employee, within 30 calendar days of receiving notice under subparagraph (d)(2), with respect to any employee who is so convicted: (1) Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or (2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement or other appropriate agency. (g) Making a good faith effort to continue to maintain a drug free workplace through implementation of paragraphs (a), (b), (c), (d), (e), and (f). https:// eservices. fema .gov/FemaFireGrant/firegrant/ jsp /fire2013 /application/print_ app jsp ?... 1/27/2014 65 Application Number: EMW- 2013 -FO -02617 Page 22 of 24 (B) The grantee may insert in the space provided below the site(s) for the performance of work done in connection with the specific grant: Place of Performance Street City State Zip 444 Andover Pk. E. Tukwila Washington 98188 -7606 Action If your place of performance is different from the physical address provided by you in the Applicant Information, press Add Place of Performance button above to ensure that the correct place of performance has been specified. You can add multiple addresses by repeating this process multiple times. Section 17.630 of the regulations provide that a grantee that is a State may elect to make one certification in each Federal fiscal year. A copy of which should be included with each application for DHS funding. States and State agencies may elect to use a Statewide certification. Signed by Matt Hickey on 12/01/2013 66 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_ app jsp ?... 1/27/2014 Application Number: EMW- 2013 -FO -02617 Page 23 of 24 FEMA Standard Form LLL Only complete if applying for a grant for more than $100,000 and have lobbying activities. See Form 20- 16C for lobbying activities definition. https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 67 Application Number: EMW- 2013 -FO -02617 Page 24 of 24 Submit Application Application 100% complete, Submitted Please click on any of the following links to visit a particular section of your application. Once all areas of your application are complete, you may submit your application. Application Area Status Overview Complete Contact Information Complete Applicant Information Complete Applicant Characteristics (I) Complete Applicant Characteristics (II) Complete Department Call Volume Complete Request Information Complete Request Details Complete Budget Complete Assurances and Certifications Complete PLEASE READ THE FOLLOWING STATEMENTS BEFORE YOU SUBMIT. • YOU WILL NOT BE ALLOWED TO EDIT THIS APPLICATION ONCE IT HAS BEEN SUBMITTED. If you are not yet ready to submit this application, save it, and log out until you feel that you have no more changes. • When you submit this application, you, as an authorized representative of the organization applying for this grant, are certifying that the following statements are true: To the best of my knowledge and belief, all data submitted in this application are true and correct. This application has been duly authorized by the governing body of the applicant and the applicant will comply to the Assurances and Certifications if assistance is awarded. To sign your application, check the box below and enter your password in the space provided. To submit your application, click the Submit Application button below to officially submit your application to FEMA. Note: The primary contact will be responsible for signing and submitting the application. Fields marked with an • are required. I, Matt D. Hickey, am hereby providing my signature for this application as of 05- Dec -2013. 68 https: / /eservices. fema. gov /FemaFireGrant/ firegrant / jsp /fire2013 /application/print_app jsp ?... 1/27/2014 City of Tukwila Finance and Safety Committee FINANCE AND SAFETY COMMITTEE Meeting Minutes February 19, 2014 — 5:30 p.m.; Hazelnut Conference Room PRESENT Councilmembers: Verna Seal, Chair; Joe Duffie, Kathy Hougardy Staff: David Cline, Chris Flores, Peggy McCarthy, Vicky Carlsen, Mike Villa, Laurel Humphrey CALL TO ORDER: Committee Chair Seal called the meeting to order at 5:32 p.m. I. PRESENTATIONS No presentations. II. BUSINESS AGENDA A. Fire Department Pipeline Staffing Proposal The Fire Department is seeking Council approval to create up to three pipeline positions which would allow for the recruitment, hiring and training of new employees when vacancies are known in advance, as with retirements. This would help ensure continuity of service as well as reduce the high overtime costs incurred when staff at current levels must cover vacancies. There are currently 10 Fire Department personnel eligible for retirement within the next two years, and the Police Department has successfully used this strategy to reduce overtime costs for several years. Councilmembers asked clarifying questions, including how the City will measure the financial impact of this practice. Staff indicated that measures are included in the normal budgeting processes. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 24, 2014 COMMITTEE OF THE WHOLE. B. Grant Application: 2014 FEMA Assistance to Firefighters The Fire Department is seeking Council approval to proceed with an application to FEMA for the 2014 Assistance to Firefighters Grant in the amount of $391,272.00 for replacement of radios and operating system. The current radios and system will be obsolete in five years, and the cost to replace them is approximately $412,000.00. If the grant is awarded, the City will be required to contribute $20,593.00 in matching funds, which are available in the Fire Department's equipment budget. Staff will continue to pursue this particular grant if it is not awarded in 2014. Councilmember Hougardy noted that a radio system overhaul such as this should be planned for through the budget process by use of a replacement schedule. UNANIMOUS APPROVAL. FORWARD TO FEBRUARY 24, 2014 COMMITTEE OF THE WHOLE. C. Ordinance and Resolution: False Alarm Fees Staff is seeking Council approval of an ordinance and companion resolution relating to updating the fees charged for false alarms. Police false alarm fees have not been adjusted since 1985 and fire not since 2004. Because significant City resources are required to both respond to and bill for false alarms, staff is proposing an increase to the fees to offset the costs to the City as well as to act as a deterrent. False alarm statistics in Tukwila as well as fees assessed by neighboring jurisdictions were reviewed. Under the proposal, the first two false alarms within one calendar year will not be assessed a fee, which is not a change from the current practice. The third false alarm in the year would be $150, an increase from the currently charged $25, and the fourth and subsequent false alarms would be charged $200, up from the current $50. The fees 69