HomeMy WebLinkAboutCOW 2011-03-28 Item 4D - Bid Award - Pacific Golf and Turf for 34 Golf Carts for $114,030 COUNCIL AGENDA SvNoPsI
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`I` yV Initials ITEM NO.
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Date Prepared by Mayor;r-rei Council review
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Ei G� 1 03/28/11 1 RE 1
a "i A -i 04/04/11 1 RE I
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ITEM INFORMATION
1 CAS NUMBER: 11-041 I STAFF SPONSOR: RICK STILL I ORIGINAL AGENDA DATE: 3/ 28/11
AGENDA ITEM TITLE Bid Award for Purchase of 34 Golf Carts
CATEGORY Discussion Motion Resolution Ordinance Bid Award Public Hearing Other
Mtg Date 03/28/11 Mtg Date Mtg Date Mtg Date Mtg Date 04/04/11 Mtg Date Mtg Date
SPONSOR Council Mayor Adm Svcs DCD Finance Fire Legal P&R Police PW
SPONSOR'S Award a bid to Pacific Golf and Turf for the purchase of 34 Gas Powered Golf Carts in the 1
SUMMARY amount of $114,030.00 for the Foster Golf Links. Ten old carts from the currently owned
fleet will be traded -in as part of this purchase.
REVIEWED BY COW Mtg. CA &P Cmte F &S Cmte Transportation Cmte
Utilities Cmte Arts Comm. Parks Comm. Planning Comm.
DATE: 03/14/11 COMMITTEE CHAIR: COUNCILMEMBER SEAL
RECOMMENDATIONS:
SPONSOR /ADMIN. Parks and Recreation Department
COMMI1 hE Forwarded to Committee of the Whole with no recommendation
COST :IMPACT FUND SOURCEq
EXPENDITURE REQUIRED AMOUNT BUDGETED APPROPRIATION REQUIRED
$114,030.00 $120,000.00
Fund Source: 411.00.582.760.75.00 CAPITAL LEASES AND INSTALL
Comments:
MTG. DATE RECORD O,F CO,UNCIL`' ACTION
3/28/11
MTG. DATE ATTACHMENTS
03/28/11 Informational Memorandum dated 3/9/11 REVISED 3/23/11 (after CAP)
Attachment 1 and 2 NEW after CAP, plus Exhibits A -D
Minutes from the Community Affairs and Parks Committee meeting of 3/14/11
11 7
118
�yd ILA
T t' 4S. Y Tukwila
Rick Still, Parks and Recreation Director
4
`190= INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
RE Robert Eaton, Park/Facilities Project Coordinator
DATE: March 9, 2011 Revised March 23. 2011
SUBJECT: Bid Award for Purchase of 34 Golf Carts Revised per CAP Discussion
ISSUE
Award the bid for the purchase of thirty four (34) Gas Powered Golf Carts for Foster Golf Links.
BACKGROUND
Foster Golf Links currently owns 34 golf carts that were purchased through a 60 -month lease to
own program in 2005. The current fleet is 6 years old and has met its life expectancy; many
carts are worn out, not running well and need significant repair and replacement parts. In
addition, every year additional carts are rented to meet the high demand during the busy
months.
CART REPLACEMENT PLAN: When the clubhouse was constructed in 2004 a cart
replacement plan was developed to have the carts on a 4 -year replacement cycle. This project
will begin the process of `cycling' out the older carts while growing the fleet size to meet
customer demand. Staff desires to purchase 34 new carts (and trade in 10 carts) based on
customer demand and additional revenue potential verses using a short-term lease. The
purchase and trade in will increase the fleet to where short-term leases will not be needed. A
fleet of 58 carts will provide a better service to our customer, provide a fully operational fleet and
reduce annual cart maintenance costs. Having more carts on hand at all times will provide
additional opportunities to generate revenue. With purchased or lease to owned alternatives,
there is potential revenue can be collected on the carts mainly during the "fringe" months (April,
May, September, and October depending upon the weather).
FUNDING: An annual allotment to fund the purchase of the carts is in the 2011 -12 Budget. The
funds come from combining $16,100 from line item 411.00.576.681.45.00 "Operating Rental
and Leases" into the 411.00.582.760.75.00 "Capital Leases and Install" line item. The total
annual amount available for an annual pay back program is $27,766. Instead of beginning
another 60 -month lease, Foster Golf Links will "borrow from itself" or use the year end fund
balance to make an outright purchase of 34 new carts. The purchase option was selected over
a lease to own option because the pay back will take 49 months with no interest. A lease to
own option purchase price per cart is $533 more (totally $132,136) over the term and there is
approximately $18,900 interest associated with the lease. Making the annual budgeted payment
of $27,766 will complete payoff in 5 years and 7 months and cost approximately $37,000 more
during this longer term. Furthermore, that will put our replacement cycle behind by an additional
2 years. The life expectancy of a golf cart is between four and six years. After this, the repair
119
INFORMATIONAL MEMO March 9, 2011 Revised March 23, 2011
Bid Award for Purchase of 34 Golf Carts
Page 2
and maintenance of the 24 carts is projected to cost approximately cost $200 to $300 per year
for each cart, or approximately $5,000 annually.
FUND BALANCE: It should be noted that if operations continue as they did in 2010 a worst
case scenario could arise. The extremely poor weather in 2010 resulted in a fund loss of
approximately $100,000 (after debt service payments). This Toss significantly impacted an
already modest fund balance. If operations continue as they did in 2010, there is a potential
that the fund balance could go negative by the end of 2011 with the acquisition of these 34 new
carts. This worst case scenario would result in a need to allocate 2012 general fund subsidy to
the golf fund in 2011 to prevent a negative fund balance. This could simply be a timing issue
because the primary golf season is just around the corner. Also, this is a short term issue as
the "internal loan" will be paid back after four years. If the course experiences a season similar
to 2010, additional contributions from the general fund will be necessary within the current
biennium, however this would correct itself in following biennium. Please see alternatives below
and Attachment 1 for a cost breakdown for each alternative over a six year period.
The importance of having these carts for customer service and revenue generation is so great
that staff is recommending to not filling the vacant Golf Lead Maintenance position until January
2012. The savings from holding this position open for six months will be approximately $57,000
and will help keep the fund balance from approaching negative in this biennium
BUSINESS PLAN: The City of Tukwila will be updating the business and marketing plan for
Foster Golf Links. The City will advertise for an RFP seek proposals to complete the plans that
include a set of recommendations for future operation, marketing, and management of the golf
course based on sound market and facility research. Please see Attachment 2 for a more
detailed discussion of what this could include.
ANALYSIS
Bid proposals for the purchase of 34 gas powered carts were advertised on February 17, 2011.
Four bids were received and opened on Thursday, March 3, 2011 and were checked and
tabulated. Pacific Golf and Turf is the apparent lowest bidder with a base bid of $114,030.00.
Staff estimate was $120,000.00. After reviewing the bids, it was determined that Pacific Golf
and Turf is the lowest qualified bidder.
FUND BALANCE: Foster Golf Links' year end fund balance may be an issue if the weather
impacts the number of rounds played in 2011 as it did in 2010. Below is a description of how a
potential negative fund balance can be minimized while purchasing the 34 gas powered carts in
2011. It should be noted that this $14,792 may impact the fund balance however will not
necessarily create a negative fund balance as it dependent upon the revenue stream throughout
2011.
Purchase of 34 carts from Pacific Golf and Turf $114,030
2011 Budget 411.00.582.760.75.00 "Capital Leases and Install" 27,766
Repair of existing carts $10,000
Potential additional revenue of purchasing vs. short-term lease 24,472
Salary and Benefit Savings from vacant position 57,000
2011 Fund Balance impact in worst case scenario $14,792
C Vempl%Pgrywee4Gdl Carl Bid Award Infamalaal Memo (3-9 revised 37511 revised for COW 32611 rs doc 3/7•1011 245.42PM
120
INFORMATIONAL MEMO March 9, 2011 Revised March 23, 2011
Bid Award for Purchase of 34 Golf Carts
Page 3
COST SAVINGS: Attachment 1 demonstrates an annual breakdown of costs and potential
revenue of the various Alternatives listed below. Please note the number of years and the final
cost at the end of the pay back for the purchase and lease options.
BUDGET AND BID SUMMARY
Staff Estimate $120,000.00
Pacific Golf and Turf $114,030.00
Northwest Yamaha Golf Cars $114,360.00
Thermo Kind Northwest $130,130.00
MC Electric Vehicles $232,830.00
ALTERNATIVES
1. Continue with currently owned 34 carts and short -term lease of 24 carts: Reject all
bids due to the negative fund balance issue and utilize a short -term lease through the
year; and repair all current carts to fully operational at a cost of about $12,000.
Maintenance costs may increase this price throughout the years. The short -term lease
provides carts for only the high season and for large tournaments. This option
minimizes the potential negative fund balance issue, however, the carts will pass their
life expectancy and the replacement cycle will be delayed.
2. Utilize NIPA lease to own option for 34 carts: Reject all bids due to the potential
negative fund balance issue and utilize the National Intergovernmental Purchasing
Alliance Company (NIPA) lease to own option. This is similar to the `state bid' program
but it is a national program. The City of Tukwila is registered with this program. The
lease option will cost approximately $37,000 more over a 67 -month term (5 years 7
months). Potentially, the carts may not be here by May 2 when the golf operations need
to have the large number of carts.
3. Reduce the number of carts purchased with additional short -term lease program
of 14 carts: Modify the bid to reduce the number of carts purchased. Reducing the
number of carts could help to reduce the potential negative fund balance issue, however,
the bid proposals were for 34 carts. It would have to be determined if we can reduce this
number with the current bid packets and be approved by the apparent lowest bidder. If
the bids were rejected and the bid process reinitiated for a lesser number of carts, the
vendors could not provide the carts in time to meet the May 2 golf operation needs. This
option would need to utilize a short-term lease program for 14 carts for 4 months.
4. Purchase 34 carts and discontinue short-term lease program: Award Bid for the
purchase of thirty -four (34) gas powered golf carts and discontinue short-term lease
program. If the vacant position savings is utilized this option allows replacement of the
remaining 24 owned carts in 2015. The carts will be over ten years old at that time.
C VempU(Pgrpw5elGWICad BO Award Inlamalpnal Memo() 9 11) re.ned 32111 ievrsed for COW 32611 rs doc 32312011 2 45 42%.1
121
INFORMATIONAL MEMO March 9, 2011 Revised March 23, 2011
Bid Award for Purchase of 34 Golf Carts
Page 4
RECOMMENDATION
The Council is being asked approve the recommendation of a bid award for the purchase of
thirty -four (34) gas powered golf carts to Pacific Golf and Turf in the amount of $114,030.00 and
to consider this item at the March 28, 2011 Committee of the Whole meeting and subsequent
April 4, 2011 Regular meeting.
ATTACHMENTS
Attachment 1 Golf Cart Lease /Purchase Analysis for Alternatives
Attachment 2 Foster Golf Links Business Plan RFP
Exhibit A Pacific Golf and Turf Bid
Exhibit B Pacific Golf and Turf Loaner Fleet Commitment
Exhibit C Bid Tabulation dated March 3, 2011
Exhibit D Budget Sheet Pg 283 in the 2011 -2012 Budget Book
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Attachment 2
Foster Golf Links
Bid Award for Purchase of 34 Golf Carts
Business and Marketing Plan RFP
BUSINESS PLAN:
As is indicated in the memorandum for the purchase of 34 gas powered carts, the City of
Tukwila will be updating the business and marketing plan for Foster Golf Links. The City
will be seeking proposals to complete those plans that include a set of recommendations
for the future operation, marketing, and management of the golf course based on sound
market and facility research.
The following types of analysis will be the proposed scope of work for the Business Plan
consultant Request for Proposals (RFP):
Evaluate and analyze the operational structure of the golf course, including current
management practices, staffing levels, policies, procedures, job descriptions and
training.
Review and analyze the operating and maintenance practices of the golf course.
Review the golf facility for efficiency, maintenance upkeep and physical integrity.
Identify capital improvements that are required to maintain the golf course in a
competitive market condition and estimate the associated costs and incremental
revenues that will result.
Analyze the local golf market for such trends as golf activity, fee structures, services
and how these trends impact the Tukwila market share and financial performance.
Provide recommendations on golf course policies and fee structure.
Prepare a ten -year financial projection for the golf course.
Evaluate and analyze the local area and provide a multi -year marketing plan to
include print, radio, internet and partnership opportunities.
Evaluate funding alternatives in order to reduce the debt service payments.
Evaluate other possible land uses for non -golf related activity at the facility.
125
126
Exhibit A
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SPECIFICATIONS
THIRTY -FOUR (34) GAS POWERED GOLF CARTS
This specification is to set forth the specific requirements for a fleet of thirty -four (34) gas
powered golf carts, numbered 1 34. The carts are to be new 2011, two seat capacity,
gas powered, white body with white or similar colored roof and have a solid windshield,
sweater basket, drink holders and hub caps. Bid will include the Trade in of ten (10) 2005
Club Car Precedent Golf Carts in running condition.
These devices shall be to the manufacturer's standard. They shall be equipped with the
manufacturer's equipment and accessories which are included as standard in the
advertised and published literature for these units. No such item of equipment or
accessories shall be removed or omitted for the reason that it was not specified in the bid.
If it is necessary to bid alternate equipment or to take exceptions to the specifications as
set forth, this must be so stated in your bid. For each item, please place an X in the
appropriate space (Yes No to signify whether or not you are in complete compliance
with the specification. Failure to follow the format or answer the specification may cause
your bid to be disqualified. If you need extra space to describe your product, please
attach extra sheets. When doing this, be sure your description references the appropriate
question number.
Delivery of all thirty -four (34) carts must be by 10:OOam on Monday, May 2, 2011. If new
vehicles are not delivered by this date and time then a loaner fleet of thirty -four (34)
comparable carts in good operational condition shall be provided to the City of Tukwila,
Foster Golf Links, at no additional charge until delivery of purchased equipment happens.
All carts are to be factory set to regulate speed control to a maximum speed of 10mph.
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127
COMPLY
SPECIFICATIONS YES NO
1. Gas Engine X
2. Minimum 350cc's X
3. Minimum speed of 8mph Y
4. Four Rubber Tired Wheels ___y_
5. Bag Carrier —1(
6. Bumpers
7. Minimum 5 gal fuel tank capacity
8. 2 person seating capacity
9. Color White Body X
11. Color White or similar light color roof X
12. Solid Windshield X
13. Sweater Basket Y
14. Drink Holders Please specify number 4 X
15. Numbered Decals (1 34) X
16. Hub Caps j(
17. Manuals: Four (4) Operator's and Four (4) X
Maintenance /Parts manuals
18. a. Delivery of all completed golf carts by 10:00a.m. on
Monday, May 2, 2011 X /vlcasr N/1ve_V-rn o4
b. Delivery of all completed loaner golf carts by 10:00a.m. on o7,7" A4; 2 1 y -S
Monday, May 2, 2011 if purchased carts are not delivered.
19. Full Four (4) year coverage warranty. X
20. Please list on separate sheet of paper, any additional
pertinent information not covered in the specifications area of
this bid, (i.e. loaner carts during warranty repair work, rental
pricing for extra carts, etc.) and any significant benefits
associated with the purchase of your carts. X
21. Supply a copy of manufacturer's warranty with bid. Y
22. Supply a copy of any additional dealer's warranty with bid X
23. Vendor to state number of years in business as a golf cart
supplier 25 w,„.lecs
24. Completed units are to be delivered to the followina address.
cleaned. numbered. and ready to oface in service:
(Customer) City of Tukwila Foster Golf Links
(Street address) 13500 Interurban Avenue South
(City, State, Zip Code) Tukwila, WA 98168
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128
COMPLY
SPECIFICATIONS YES NO
25. MANUALS: SUCCESSFUL BIDDER SHALL PROVIDE
FOUR (4) SETS OF THE FOLLOWING: Y
1. Service manual X
2. Parts manual X
3. Lubrication charts (if applicable) X
4. Wiring schematic (as built) X
5. Operator manual
26. Are manuals available on computer disk? If yes, please Y(
provide one CD of each manual.
27. Sets will include, but will not limited to: X
1. Engine X
2. Electrical and diagnostics X
28. All manuals will be available with the vehicle at the time of
delivery.
29. TRAINING: Give name and phone number of a person or
persons who would be available to assist in solving technical
problems
Name...) pt F- 5Cgvicc- 42.5 1 5- 0gG
P s Agiv46-6e
30. Mechanic Training may be at factory or on -site, and will
consist of, but not limited to, engine, transmission, brakes,
wiring and electrical systems, and suspension. Trainer will
provide all visual and teaching aids needed. Training will be
within 60 days after delivery. Training not conducted at
Tukwila will include all expenses to training site and returning x
to Tukwila. Training is to be at a mutually agreeable date
and time. Training requested is for 1 day for 4 hours.
31. The City of Tukwila reserves the right to waive, decline, or
take exception to any order if specifications are not met or
changes are not approved. X'
I MINIMUM REQUIREMENTIES FOR WARRANTY BELOW:
1 Component 1 -Yrs" IVliles Hours 'Manufacturer's`
I Clutch System L Y 3 A/7 /I C .7G0
Suspension 14 1 1
Transaxles I,A' 3 1 1
I Control Cables IJr 1 1
I Speed Controller 14 1 1
I Brake System 14 I 1
Frame I irL«c —TiAirr: 1 1
Electrical System I,4 I 1
Body Panels, Trim, Bumpers 143 I 1
Seats 14 1 1
Canopy /Roof System 14 I 1
Powertrain (engine, starter, /3
IV W
torque converter, etc)
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129
YES NO COMMENTS
The City of Tukwila shall be authorized to make minor
emergency repairs and will be reimbursed by the bidder as per
applicable warranty for parts and labor, not to exceed two
hundred ($200.00) dollars per incident.
Bidder will pay all transportation costs associated with warranted
repairs, unless a mutually agreed -upon site or method of
transport is used.
At no cost to the City of Tukwila, prior to warranty expiration, the CPT ss aedamieCn To s'crf6aULe
bidder will make an equipment inspection and perform any C.476-, wrriI DE -G:
warrantable repairs.
The warranty will include the cost of transporting, if necessary,
because of the failure of a warranted part.
Replacement and /or rebuilt parts warranty will be six (6) months y( i;G— ,P2...446 VT P4 PT..s
after installation or manufacturer's warranty, if longer. TV- Gv✓Grc-o f3"/ v✓ J
If the failure of any system or subsystem causes the failure of
another system, the warranty of the original failure will cover all
subsequent failures.
Bidder is to provide to the City of Tukwila, at no cost, all forms, ,y Glr3/4
LG Anus; S) i
books or software, including points of contact, necessary to x
submit warranty claims. 4 u- WrneillaNf`/ 644144S
Repairs made by the bidder shall begin within five (5) days of
notification and be completed in a timely manner.
Parts to be shipped within five (5) days of request. Coo own).- o v yes
1
1 O4 3.40everec-.4 f oM
USE OF OTHER NAMES AND REFERENCES
Unless otherwise stated, the use of manufacturer's name and product numbers are for
descriptive purposes and establishing general quality levels only. They are not intended
to be restrictive. Bidders are required to state exactly what they intend to furnish,
otherwise, it is fully understood that they shall furnish all items as stated.
BROCHURES AND LITERATURE
Your proposal must be accompanied by descriptive literature (marked), indicating the
exact items to be furnished. The term "as specified" will not be acceptable.
Page 4of5
Printed: 2/17/11 9:56 AM
130
BID SUBMITTAL SHEET
THIRTY -FOUR (34) GAS POWERED GOLF CARTS
Make /model proposed:
-oI) C�Go 1 XT
Unit Price Per Golf Cart as specified: 3-q 500
Total Price for Thirty -Four (34) Golf Carts as specified: 2-c7; 0 3 0 00
<Sales tax is not included, the City charges sales tax at the time of renting the carts to golfers.>
Trade -In Price Per Cart for 2005 Club Car Precedent Golf Carts:
S0O u,
Total Trade -In Price for Ten (10) Golf Carts: 15, 000 o �u �'�Aocs Mu61 sr9,e 5 a'
D .5 i &-E'Q pt. tRwo- 4/.96n4i Oi' 777U 4N1' A/o-r €4,50 G osM6T1 04,14.44 i3GYoA'
v o ,e n q` WE4,e .4✓0
TOTAL (after Trade -In amount deducted): 1 14, 0 30
Delivery time in calendar days after receipt of order: 45 0.4Ys F, ,n e6,16- Gomm rMC -�i
Do you certify that you are not on the Comptroller General's list of ineligible contracto.s nor the list
of parties excluded from Federat procurement or nonprocurement programs? (Yes) No
Company Name l'', it c- oLr- �ric� IN,�,= UBI# 0a. 0K 19S
Address i91 gi lS16 EObb ,4vC-
City /State /Zip code 7i]7n Ham, 5H WA 98� c l I
c'FFic& 360 568-7799
Phone 253 Soo -q Fax 360 -77
Name (please print) ∎)r./4-r ti gsr- Title I/414u4-7-0,f, 5,4L.c5 \c- 4/7- .97-
Signed �4 Date
Page 5 of 5
Printed: 2/17/11 9:56 AM
131
Thank for the opportunity to bid for the cart fleet at Fosters Links. Please take the following page of
information into consideration when reviewing the bid.
While no golf car manufacture carries a full four warranty on their cars, EZGO does have the
most coverage of any manufacturer. I have attached a comparison sheet showing the factory
warranties of both EZGO and our competitors.
The 401cc, 4 cycle, low emission engine in the EZGO TXT car provides 13 horsepower. This extra
power allows the EZGO TXT car to run at a lower RPM thus using Tess fuel and providing a ride
with less vibration then other cars. This engine also uses a standard screw on oil filter to protect
the engine where one of our competitors uses a splash style oil system with no oil pump or oil
filter.
Rentals are available before delivery but we must know how long they will be needed before
we are able to determine if there will be a charge for them or not. This will be determined from
when the order is received if we are the successful bidder.
Pacific Golf and Turf Headquarters are located in Ridgefield Washington. With offices in
Snohomish, Spokane, Ridgefield, and four additional in Oregon and Hawaii allows Pacific Golf
and Turf to stock a large inventory of parts. Based out of Snohomish we employ a full time
mobile golf car mechanic to provide you with any of your warranty or service needs.
If there are any questions during the discussion period please do not hesitate to give me a call
or email.
Tha ou
41 j�j...
Austin Rose
Pacific Golf and Turf
1
Washington Sales Representative
(253) 508 -9192
jrrose @pacificgolfturf.com
I
132
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404
al l Pacific Exhibit B
Golf /R. Turf
if the PO from the City of Tukwila for 34 golf cars is released on April 5`", Pacific
Golf and Turf will provide 34 rental golf cars until the 34 new 2011 EZGO TXT Gas
cars are delivered to Fosters Golf. This will consist of the 10 used trade -in from
Fosters and 24 cars from Pacific Golf and Turf.
Thank you
Justin Rose
Pacific Golf and Turf
253 508 -9192
134
CITY OF TUKWILA Exhibit C
OFFICE OF THE CITY CLERK
Christy O'Flaherty, CMC, City Clerk
BID OPENING
Thirty Four (34) Gas Powered Golf Carts
March 3, 2011 10 :00 A.M.
SECURITY ADDENDUMS TOTAL BASE, BID APPARENT
BIDDER NAME BID ACKNOWLEDGED PRICE LOWESTBIDDER
PATE STAMP OF RECD {None) RANK ORDER)
Thermo King Northwest
02/28/2011 3:41 PM 130,130.00 3
Northwest Yamaha Golf Cars
03/01/2011 10:53 AM 114,360.00 2
MC Electric Vehicles
03/03/2011 8:47 AM 232,830.00 4
Pacific Golf and Turf
03/03/2011 8:54 AM 114,030.00 1
ENGINEER'S ESTIMATE
z0oo0.00
The above figures appear as written within bid documents; and as read aloud at bid
opening. THEY DO NOT however, REPRESENT ANY BID AWARD; apparent low, or
otherwise.
DATED this 3 day of March, 2011.
f orb
Christy O'Flahe City Clerk
135
2011 -2012 Biennial Budget City of Tukwila, Washington
Foster Golf Operations Exhibit D
Expenditure Revenue Summary
2008 2009 2010 2011 2012 2010 -11 2011 -12
Object Description ACTUAL ACTUAL BUDGET BUDGET BUDGET change change
110 Salaries Wages 672,795 739,968 769,240 802,027 1 826,927 1 4.26 %I 3.10%
120 Personnel Benefits 250,920 267,686 321,016 238,654 1 264,461 1 25.66 %1 10.81 %1
130 Supplies 197,518 189,925 230,000 231,908 1 231,908 1 0.83 %1 0.00 %1
40 Other Services Charges 181,818 308,251 316,675 293,107 1 285,282 1 7.44 %1 2.67 %1
50 Intergovt. Services &Taxes 7,077 68,194 6,000 72,000 1 73,000 11100.00%1 1.39 %1
160 Capital Outlays 50,000 75,000 1 25,000 1 50.00 %1 66.67 %1
100 Other 175;417 159,784 738,978 571,673 1 579,183 1 22.64 %1 1.31 %1
'EXPENDITURE TOTAL 1,485,545 1,733,808 2,431,909 2,284,369 1 2,285,761 1 6.07 %1 0.06 %1
'REVENUE 1
'Golf Fund 411 Working Capital' (600,439)1 (22,265)1 169,909 372,169 1 370,514 119.04 %1 -0.44 %1
1Greens Fees 1 1,098,808 1 1,043,663 1 1,310,000 1,200,000 1 1,200,000 8.40 %1 0.00%
1Transfers -In I 502,2401 328,5591 450,000 225,0001 225,000 50.00 %J 0.00%
'Power Cart Rentals `192,0781 186,0401 186,000 195,0001 195,000 4.84 %1 0.00%
Sales of Merchandise 170,2621 157,9671 170,000 128,0001 130,000 24.71 %1 1.56%
Concession Proceeds 1 50,499 1 19,248 1 120,000 120,000 1 120,000 0.00 %1 0.00%
1MiscellaneousRevenue 1 72,0971 20,596, 26,000 44;2001 45,247 70.00 %1 2.37 %1
1REVENUETOTAL 1 1,485,545 1 1,733,808 2,431,909 2,284,369 1 2,285,761 6.07 %1 0.06 %1
Page 283
136
Community Affairs Parks Committee Minutes March 14, 2011— Paae 2
The memo included in the Committee agenda packet provides additional information including new
revenue and effects of annexation. Staff discussed an overlap between the City of Seattle's and Tukwila's
PAA's. Seattle has notified the City of Tukwila that they are considering moving forward with an
annexation vote this fall. However, King County Countywide Planning Policies require that the two
cities participate in a PAA boundary resolution mediation process prior to notifying the Boundary Review
Board of intent to annex.
This draft resolution in no way commits the City to annexation. It simply allows the City to initiate
negotiation process with King County, and it is required per RCW 35A. 14.470, if participating entities
want to use the interlocal agreement method of annexation. UNANIMOUS APPROVAL. FORWARD
TO MARCH 28 COW FOR DISCUSSION.
C. Bid Award for 34 Golf Carts
Staff is seeking Council approval to award a bid in the amount of $114,030 to Pacific Golf and Turf for the
purchase of 34 gas powered golf carts for Foster Golf Links (FGL).
Staff provided background information on golf cart use at FGL including gas carts compared to electric
carts, and the history of long -term cart lease to own program versus buying carts outright. Currently, FGL
owns 34 carts that are six -years old. Staff is recommending trading in 10 carts and purchasing 34 additional
carts which will provide FGL with a fleet of 58 carts eliminating the need for short-term lease during the
high demand golf season.
A significant concern of this purchase is the possibility of a resulting negative fund balance for FGL, and
the need to be subsidized by the City's General Fund. Committee Members requested staff provide an
explanation of the overall new business plan mentioned in the meeting and modify the memo that goes to
full Council to talk about the strategic plan process outlining year by year, showing the costs savings of an
outright purchase. The Committee did not make a recommendation as they feel a full Council discussion is
necessary to determine the best choice for the City. NO COMMITTEE RECOMMEDATION.
FORWARD TO MARCH 28 COW FOR DISCUSSION.
D. Parks Recreation Annual Report
As an information only item, Rick Still reviewed the 2010 Parks Recreation Annual Report with the
Committee. INFORMATION ONLY.
III. MISCELLANEOUS
Meeting adjourned at 5:37 p.m.
Next meeting: Monday, March 28, 2011 5:00 p.m. Conference Room #3
7 Committee Chair Approval
Mi tes b KAM. Reviewed by MD.
137
138