HomeMy WebLinkAboutCAP 2014-03-11 COMPLETE AGENDA PACKETCity of Tukwila
Community Affairs &
Parks Committee
• Joe Duffle, Chair
O Dennis Robertson
• Verna Seal
AGENDA
Distribution:
J. Duffie
D. Robertson
V. Seal
D. Quinn
Mayor Haggerton
D. Cline
C. O'Flaherty
S. Kerslake
K. Mate]
L. Humphrey
R. Larson
R. Still
TUESDAY, MARCH 11, 2014 — 5:30 PM
HAZELNUT CONFERENCE ROOM
(formerly known as CR #3) at east entrance of City Hall
Item
Recommended Action
Page
1. PRESENTATION(S)
2013 Parks and Recreation Annual Report
Information only.
Pg.1
Rick Still, Parks & Recreation Director
2. BUSINESS AGENDA
a. A contract amendment for the Duwamish Gardens
a. Forward to 3/17 Consent
Pg.23
Project.
Agenda.
Ryan Larson, Senior Program Manager
b. A design contract for the Duwamish Hill Preserve
b. Forward to 3/24 C.O.W.
Pg.33
Phase II.
and 4/7 Regular Mtg.
Rick Still, Parks & Recreation Director
c. A resolution accepting a property donation to be
c. Forward to 3/24 C.O.W.
Pg.49
used for publicly -owned open space.
and 4/7 Regular Mtg.
Rick Still, Parks & Recreation Director
d. Amendments to the Interlocal Agreement with the
d. Forward to 3/25
Pg.55
Tukwila Pool Metropolitan Park District.
Community Affairs & Parks
David Cline, City Administrator
Committee Mtg.
3. ANNOUNCEMENTS
4. MISCELLANEOUS
Next Scheduled Meeting: Tuesday, March 25, 2014
The City of Tukwila strives to accommodate those with disabilities.
Please contact the City Clerk's Office at 206 - 433 -1800 (TukwilaCityClerk @TukwilaWA.gov) for assistance.
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
BY: Dave Johnson, Recreation Superintendent
DATE: March 5, 2014
SUBJECT Parks and Recreation Department Annual Report
SSUE
Staff present the Community Affairs and Parks Committee a 2013 Annual Report for the Parks
and Recreation Department.
BACKGROUND
2013 has been an exciting year for the Parks and Recreation Department. We've highlighted
the work of the department, including a number of programs and accomplishments in the
attached Annual Report. A fully bound copy will be distributed at the meeting.
FINANCIAL IMPACT
None
RECOMMENDATION
None
ATTACHMENTS
Attachment A: 2013 Parks and Recreation Annual Report
2
TUKWILA
I'11RKS & RECREATION
ANNUAL
REPORT
Tukwila's parks, trails, and recreational facilities play an important role in providing safe,
inviting and healthy spaces for our residents, businesses and visitors. Participating in
recreation programs, enjoying a park or using a trail positively impacts the community on a
daily basis. Tukwila Parks and Recreation provides the community with positive activities for
Youth and Teens, safe spaces to play in, and creates community connections. We also are an
important link to restoring and revitalizing important green spaces, improving access to
physical activity and contributing to your social well- being.
Our planning work for the past year includes implementing the City's Strategic Plan,
examining our system and working to streamline what we do in order to provide you with
efficient and superior services. We've also updated the City's Parks, Recreation, and Open Space (PROS) Plan, which
supports and builds upon the Strategic Plan and provides a comprehensive guide for the future of the City's parks,
recreation and open space system.
This Annual Report provides several examples of how Tukwila P &R contributes to making Tukwila a better place. We are
committed to positively impacting the community through experiences in programs, at events, or spending leisure time in
one of Tukwila's safe and well maintained parks.
I'm proud of the way staff has handled this year of change. Staff have shown tremendous commitment to the City's
recreational opportunities by striving to provide the best services possible — all in an effort to make this City a better place
to live, work, and play.
Rick Still
Parks & Recreation Director
Who We Are
Tukwila Parks and Recreation is a system of public spaces,
programs and events that enhance and support a wide
range of recreational opportunities, including spaces for
leisure, play, fitness, relaxation, community gatherings,
civic engagement, and much more.
The Department's structure consists of three areas of
emphasis: Parks & Golf Maintenance, Recreation &
Events, and Administrative Operations & Planning; and
includes 35 full -time staff and as many as 200 part time
seasonal employees. Department personnel come from
a wide variety of backgrounds, and most of our staff have
degrees in Parks and Recreation management or related
fields.
Safety and quality are two of the highest priorities of our
department. Staff are required to hold a variety of
certifications including current AED, CPR and basic first
aid certifications, while many staff hold advanced
certifications. We regularly attend trainings and
workshops that directly impact recreation participants
and park users, such as risk management, Playground
Safety Inspector, pesticide application, and chainsaw
safety. These trainings coupled with regular program and
facility inspections assure a safe user experience with no
major safety issues or accidents in 2013.
Tukwila Parks and
16 miles of trails
10 Local Parks (48 acres)
10 Special Use Parks (196 acres)
12 Open Space (29 acres)
Tukwila Community Center
Foster Golf Links
Tukwila Pool - Tukwila P &R staff provides the
day-to-day operations of the Tukwila Pool for the
Tukwila Metropolitan Park District
Throughout the year, staff take notice of their peers'
accomplishments, contributions, and how they conduct
themselves. We annually recognize our staff with a
variety of awards.
2013 Employee Award Winners (left to right):
Exceptional Productivity -
Curt Chandler, Golf Maintenance Supervisor
Department Team Player -
Stephanie Gardner, Parks and Recreation Analyst
Employee of the Year -
Amy Kindell, Aquatics Specialist
Exceptional Customer Service -
Stacey Agmata, Administrative Coordinator
Distinguished Contribution -
Teshome Edesa, Parks Maintenance Specialist
Specific Project Accomplishment -
Warren Orr, Director of Golf Instruction
0)
1
National studies and research confirms the economic, environmental, and wellness
benefits that access to parks and recreational opportunities contributes to
communities. How is Tukwila Parks and Recreation doing when it comes to creating
opportunities for citizens, businesses, and visitors to experience these benefits?
The Parks, Recreation and Open Space (PROS) Plan serves as an extension of the
City -wide Strategic Plan and provides a responsive, flexible guide for the continuing
evolution of the department and is updated every six years. In 2013, we expanded
on the traditional approach and examined all of what we do as a Department and
how we provide those services.
The process of updating the plan included evaluation of the department, a needs
analysis, and extensive community outreach including Community Workshops, Focus
Groups, Interviews, Moving Listening Sessions, and Community Questionnaire. Throughout the process the
following key themes arose:
• Accessible and connected parks and recreational opportunities
• Walking and biking, health and wellness
• Socializing, gathering and a sense of community
• Opportunities for all
• Affordable and convenient opportunities
• Parks and Open that are safe, well maintained, and integrated into local neighborhoods
Officially adopted by the Tukwila City Council on February 18, 2014, the PROS Plan addresses these key themes, identifies
goals for our system, and defines the vision of parks, recreation, and open space in Tukwila: "The future parks, recreation
and open space system unites the community by brining residents, employees, and visitors together around opportunities
to gather, play and enjoy the people and places that make Tukwila unique."
Boards and Commissions
The Tukwila Park Commission was involved with the development of the PROS plan with several members actively
participating to ensure the future of Tukwila's Parks System. Tukwila Municipal Code (TMC) was updated for the Parks
Commission and the Arts Commission. Each Commission's code was over 30 years old. The updated TMC also added
student representation to each commission. The Arts Commission further identified a "Municipal Arts Fund" to reflect a
1% for Public Art initiative - this means that 1% of most City capital improvement projects will be allocated towards Public
Art. The Tukwila Library Advisory Board continued to support literacy programs throughout the City in 2013 by attending
events, fundraising, and assisting with the capital campaign for the new Tukwila Library that will be located at Tukwila
Village.
Parks Commission
Sean Albert
Joanne McManus
Alice Russell
Don Scanlon
Arts Commission
Cynthia Chesak
Brian Kennedy
Steve Mullet
Trisha Gilmore
Tukwila Library Advisory Board
Marie Parrish
Linda Mcleod
Sharon Kidd
Steve Miller
co
rtiv Ale for Teens
Unsupervised out -of- school hours are when youth and teens are most likely to commit crimes. Recreation activities fill
that gap and connect youth with positive friendships that encourage growth. Tukwila P &R's Youth and Teen programs are
designed to meet many needs and interests.
Councilor -in- Training (CIT) program is a positive and productive environment for teens that are too old for day camps,
but still too young to work. This program allows them to develop work skills
to become a future camp counselor. When a teen
commits their summer to the CIT program they are
choosing to be a part of a positive program where they
can mature into young adults, become positive role
models, and give back to the community. The program is
free for teens and their time is voluntary. In 2013, teens
volunteered 2,052 hours through the CIT program.
Teens for Tukwila (TfT) is a leadership development
group devoted to strengthening the community and
developing leadership skills. TfT provides opportunity
for community service projects, involvement with
government processes, and college /job preparation. In
2013, TfT tutored students at Showalter Middle School,
served dinner to Tent City residents, were pen pals with
homeless elementary age youth, and went hiking with
senior citizens. TfT is learning what it means to be teen
ambassadors of Tukwila, have demonstrated impressive
commitment to Tukwila, and deeply care about the
community they live in.
while engaging in learning opportunities
People often refer to the importance that
recreation programs provide to children as a safe
place to spend out -of- school time. The added
benefits of active, hands -on projects that help kids
learn, be healthy, and participate in positive social
activities delivers many intrinsic and extrinsic
rewards that last a lifetime. A single mom (we'll call
her Judy) and her son have lived in Tukwila since
1996. For the past nine years they've participated
in a variety of programs including our Afterschool
and Summer Camp programs, family hikes, and
regularly use the Tukwila Community Center.
"Judy" explained to our staff that these activities
have been a lifesaver and positive influence for her
family. As a single mom that works full -time, the
programs have provided a place for her son to grow
and learn about responsibility, decision making, and
the importance of fitness. Moreover, the programs
have helped him create friendships and b
surrounded with positive role models.
0
e a Opel Da.ces
University of Illinois researchers found that people that lived near outdoor greenery were
more familiar with and socialized more with neighbors, and expressed greater feelings of
community and safety than residents that lacked green space.1 Our Park Maintenance
staff plays an important role in deterring crime and promoting safety in the Parks.
In an effort to promote and create a better community, we have taken important steps
towards the safety for park users by removing underbrush and low- hanging tree limbs in
various parks which increases visibility and sight lines into the park. At Cascade View
Community Park we've removed underbrush, shrubs, and low tree limbs; and have
replanted areas with perennial flowers and ornate plants. This has resulted in a more
attractive space with fewer places for people to take cover to partake in undesirable or
illegal activities. The feedback from the community has been positive from neighbors, park
users and the response shown in the PROS Plan.
Cascade View Community Park is one of Tukwila's most used parks and is located in the most diverse and densely
populated area where many of its neighbors live in apartment complexes. It is an important greenspace that serves as a
gathering place, a play space, and one of the few places that neighbors can feel connected with nature.
Cascade View Community Park is the main site for the free Summer Playground Program where youth engage in positive
activities, games, and craft projects during the summer. We serve free lunches here during the summer. In 2013, we
distributed over 1,800 lunches. We also host the annual Tukwila Kids Festival at the Park. In 2013, over 500 kids and
families attended the festival.
1 https :// `
ian ping. org / cif} spar ks/ briefingpapers /saferneighborhoods.htm
Tukwila Kids Festival at Cascade View Community Park
C eating Community Connections
The City -wide Strategic Plan recognized that Tukwila is a community comprised of many smaller communities. Tukwila's
residents include families that have lived here for generations, refugees and immigrants, young families, businesses -
Iarge and small, and countless organizations and groups that represent a multitude of causes. With so many different
types of residents, businesses and visitors, Tukwila P &R connects these communities by serving as the lead agency for
citywide Volunteers, and plays an important role in facilitating community connections.
In 2013, volunteers provided 10,065 hours of service to the community in a variety of roles. The kids in the Youth
Basketball program were the beneficiary of 1,159 volunteer hours that were committed towards teaching, coaching and
mentoring kids; 118 volunteer hours were dedicated to leading creative games and craft projects at the Summer
Playground Program. Additionally, several hundred hours were spent on habitat restoration projects and assisting at the
Neighborhood Resource Center, the Court, and the Mayor's office.
Intergenerational activities are another way that Tukwila P &R
connects the community. The Teens for Tukwila group and the
Tukwila Trailers (a 55+ women's hiking group) have joined
together for a nature hike and shared meal. Through this activity,
a senior and a student, both from Bosnia - Herzegovina arriving in
the US at different times have connected. They converse in their
native language, laugh and have formed a genuine bond that has
truly transformed their lives.
Providing activities that promote health and wellness is a priority
for Tukwila P &R. In this diverse community, there are many that
have never had that opportunity. Through a partnership with
Global to Local, we are able to offer reduce barriers that may have
prevented refugee and immigrant men and women from
participating in fitness activities as they transition to American culture. Additionally, we led "Train the Trainer" workshops
that teach participants how to lead fitness classes and take those skills back into their community groups to teach classes
to those not yet comfortable or unable to access them elsewhere.
Strengthening connections with community service organizations has been a focus for Tukwila Parks and Recreation for
the last several years. The strengthening of those connections resulted in programs that enhanced the life of Tukwila
community members in a number of ways. Partnerships with Somali Community Services Coalition have increased
outdoor recreation and play opportunities for summer camp participants. The relationship pool staff has maintained with
Seattle Children's Hospital resulted in a Community Transformation Grant award of $48,000 to support policy for
programing that increases access to recreation and healthy living options. Relationships with conservation groups like
Forterra and Earthcorps continue to provide the support needed to improve the health and wellbeing of our natural
resources and trails.
Recreation, Res
Revitalization
ation and
Many Tukwila residents, businesses, and visitors
assist in the enhancement and preservation of open
spaces throughout the City. 2013 marked the 2nd
annual Healthy Earth, Healthy You 5K Fun Run. Over
100 participants came out to run /walk the trail
along the Duwamish River. This annual Fun Run
ends along the Duwamish Riverbank behind Boeing
Employees Credit Union (BECU) where participants
receive a native tree or shrub to plant after
completing the run! BECU employees, the City of
Tukwila, and Forterra have formed a group called
Restore the Duwamish Shoreline, with the goal of
restoring 1.5 miles of shoreline. This event connects
the community with a unique collaboration that
promotes health and wellness — for the body and for
the earth!
A unique partnership between the City and Starfire Sports (at Fort Dent Park)
contributes greatly to the economic health of Tukwila. In 2013, over 60,000 people
played soccer at Starfire with an additional 1 million visitors to the park to watch
soccer, enjoy a picnic, or use the playground. Starfire estimates 1,500 hotel stays in
Tukwila can be directly attributed visitors at Starfire plus the economic impact for
shopping and restaurants. A park with this many visitors requires special attention
from the Department who care for the parking lot, trees, playground and picnic
areas. A unique feature to the park is the abundance of deciduous trees on site.
DID YOU KNOW? These trees produce nearly 35 dumptruck loads of leaves each
fall. Using a 3 -year composting process, we turn these leaves into compost to use
throughout the City, saving a significant amount of money.
For the 12th consecutive year, Tukwila was recognized by the National Arbor Day
Foundation as a "Tree City USA" for meeting standards for Green planting and
maintenance in Tukwila. Trees are natural oxygen producers, pollution controllers,
water recyclers, and soil erosion controllers,
not to mention the effect of green on
community wellness.
0)
improving Health,
Increasing Physical Activity
Parks and Recreation plays a significant role in encouraging
and promoting healthy lifestyles. Tukwila P &R offers a
variety of health and wellness activities, and in 2013, we took
on new initiatives to increase access healthy lifestyle choices.
We joined the Community Activity Nutrition Network
(I -CANN) to tackle obesity in south King County by saying "I"
CAN be a part of the solution. The mission of I -CANN is to
engage local leaders about obesity and chronic health issues,
to collaborate around activity and nutrition, and to leverage
and offer resources for activities, facilities, food and nutrition
assistance, and tools for tracking activity and nutrition goals.
In July, we created Department policy that commits City parks to be Tobacco Free. By doing so, we are declaring that
parks and trails are essential, health - promoting environments that provide affordable opportunities for play, physical
activity, community connection, stress reduction, and access to improved nutrition. This policy helps protect the
health, safety and welfare of the residents of Tukwila. The use of tobacco or other unapproved nicotine delivery
products is discouraged in all City parks and outdoor recreational facilities.
A partnership between Tukwila P &R (on behalf of the Tukwila Metropolitan Park District) and the Tukwila School District
to provide swimming classes as part of the physical education curriculum has been an incredible new program for 2013.
Over 40 high school students learn the lifelong skill of swimming daily at the Tukwila Pool. The students have improved
their swimming skills, and agree that "Learning to swim should be required in school." Innovation and cooperation
between the City and the District has resulted in a stronger bond between the two organizations, increased opportunity
for students, and a reduced risk of drowning among Tukwila teens.
Social Wellbeing
Events create a sense of social well -being by eliciting feelings of joy,
goodwill, and celebration to name a few; and when shared with large
groups of people feelings of camaraderie and community pride are
exhibited. The Family 4th at the Fort is an event where community
pride and feelings of joy are demonstrated. This event requires special
attention from Tukwila P &R and significant coordination with other City
services to accommodate the large crowd. Approximately 5,000
attendees fill Fort Dent Park for a celebration that includes music,
games, crafts, and food vendors. Many attendees bring their own grills
and picnics, which they in turn share with fellow attendees, turning the event into a
unique community gathering.
Senior citizens involved in programs have reduced feelings of
alienation and loneliness while experiencing increased health
and overall happiness. Studies confirm that recreation and
physical activity help seniors lead healthier and happier lives.
(Chodzko - Zajko, 1998). A popular senior program is the
weekly Trips and Tours. Nearly 20 seniors venture near and
far on Wednesdays. In 2013, such trips included an FBI
precinct tour, Suquamish Tribal Museum, a Broadway show, a
mint factory tour, and an excursion to the Museum of History
and Industry. These trips provide opportunities for seniors to
make new friends, venture about with long -time friends,
learn, and share knowledge.
co
A Place to Come With Friends
Foster Golf Links (FGL) experienced another year
of growth in 2013. In addition to an increase in
rounds played, we introduced a new instructional
program for beginner golfers called Get Golf
Ready, created a program for dedicated junior
golfers, and assisted local charities and schools in
their fundraising efforts.
Over 100 golf tournaments were hosted at FGL in 2013 resulting in over 4,000 golfers visiting our course. These tournaments
helped raise thousands of dollars for local charities, youth sports teams, and area schools. League play continues to be a
success for the course with such companies as Boeing, Alaska Air, and Billy Baroo's playing in weekly leagues, resulting in over
6,500 rounds.
In 2013, we conducted a survey of our guests to better understand the wants and needs of our core customers. We are
responding to their comments and suggestions with the addition of a topdressing program to improve the course conditions,
a Rewards Card program, and a more active tournament schedule.
The Clubhouse at Foster Golf Links is a social hub for the community. Billy Baroo's routinely hosts community meetings,
school events, and family gatherings and won multiple awards in the Tukwila Reporter Best of 2013, including Best Breakfast,
Best Lunch, Best Catering, and Best Family Restaurant
At Foster Golf Links, we strongly believe that junior golf provides a tremendous
opportunity for kids to better themselves. In addition to individual instruction and junior
camps, we initiated a Junior Academy Program designed for the competitive and
aspiring golfer.
Foster Golf Links has a rich history in producing college golfers and local golf
professionals. We would like to congratulate Foster High School graduate, Washington
State University student - athlete, and longtime Foster Golf Links player, Mallory Kent.
Mallory competed in and won the 2013 Women's Washington State Amateur.
Riverton Park
0
By the
ru
,ber
Participation by Program Area
Percentage of General Fund - 2013
2013 Revenue by Program
2013 Budgeted Expenditures by Division
1
Thank You
Tukwila Parks and Recreation would like to recognize and thank the following partners for helping us make 2013 a great
year in our community.
4 Culture Jamba Juice Somali Community Services Coalition
Academy Schools Jazzercise Sound Orthodontics
American Red Cross Johnson Braund Inc. Sound Smiles Pediatric Dentistry
Aviation High School King Conservation District Southgate Garden Club
Barnes & Noble King County Library System Special Olympics Washington
BECU Macy's Operation and Logistics Sports Authority
Billy Baroo's Member Access Pacific Strong- Bridge
California Pizza Kitchen Museum of Flight Teamsters Local 117
Cascade Water Alliance National Wildlife Federation Teamsters Local 763
Cassan Enterprises Neighbor Care Tukwila Children's Foundation
Community Schools Collaboration Old Spaghetti Factory Tukwila Equity & Diversity Commission
Department of Fish & Wildlife Pac Med Living Alliance Tukwila Fire Department
Dialysis Consulting Group Project Feast Tukwila Firefighters Local 2088
Earthcorps Recreation Without Borders Tukwila Metropolitan Parks District
El Dorado Retirement Community Refugee Women's Alliance Tukwila Police Department
Fatigue Technology REI Tukwila Police Guild
Forterra Renton Honda Tukwila School District
Friends of the Hill Riverton Park Methodist Church UK Elite Soccer
Georgetown Brewing Safeguard /Advent WA State Historical Society
Global 2 Local Schneider Homes Washington Chiropractic
Healthy King County Coalition Seattle Children's Hospital Washington Recreation and Park Association
Heritage Capital Projects Fund Seattle /King County Public Health Washington State Association of Senior Centers
Highline School District Senior Services of Seattle /King County Waste Management
Humane Society Sizzler Westfield Southcenter
Insurance Professionals of KC SoCo Culture Zee Medical
TUKWILA
PARKS & RECREATION
Tukwila Community Center
12424 - 42nd Avenue South
Tukwila, WA 98168
(206) 768-2822
ADMIN (206) 767-2342
tukparks@tukwilawa.gov
www.tukwilawa.gov/recreation/recmain.html
Foster Golf Links
13500 Interurban Avenue South
Tukwila, WA 98168
PRO SHOP (206) 242-4221
RESTAURANT (206) 588-2763
www.fostergolflinks.com
Tukwila City Administration
Jim Haggerton, Mayor
David Cline, City Administrator
Tukwila City Council
Kathy Hougardy, President
Joe Duffle
Dennis Robertson
Allan Ekberg
Verna Seal
De'Sean Quinn
Kate Kruller
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Engineer
DATE: March 7, 2013
SUBJECT: Duwamish Gardens
Project No. 90630102, Contract No. 12-007
Contract Amendment No. 3
ISSUE
Approve Amendment No. 3 to Contract No. 12-007 with J. A. Brennan Associates.
BACKGROUND
In February 2012, the City entered into a consultant agreement with J.A. Brennan Associates for the
design of the Duwamish Gardens project. The contract was amended in October 2012 to add
additional project scope to include a detail cultural resources investigation required by the Corps of
Engineers. Based on this investigation, the Corps determined that the project would have an
adverse effect on historic and prehistoric artifacts on site.
DISCUSSION
With an adverse effects determination from the Corpe, the City is required to consult with local
consulting parties including local thbea, state and king county historic preservation off|oes, and
granting agencies to develop an archaeological mitigation plan. The consultation process is
expected to take 6 months to 1 year to complete. The Corps understands the City's desire to begin
construction this summer and is conducting twice monthly consultation meetings. Our consultant is
drafting the plan based on input from these meetings and will detail how the work will proceed, what
monitoring will take place, and what will take place if artifacts are found during construction.
In addition to the added cultural work. the consultant has provided assistance in preparing
information for various grant app|icationo, the proposed land avvap, and will add a focal point per
recommendation from the Citizens committee. Due to these added items, the consultant agreement
will need to be modified to add the additional work tasks and provide added compensation.
Fiscal Impact
The current agreement with J.A. Brennan is $407.407.80 and with this amendment, the new tota will
be $448.018.76. The 2014 CIP has $460.000D0 budgeted in design. The mitigation plan will
increase the overall construction budget but the totat extent is unknown at this time. Staff has been
in contact with the State RCO regarding this issue and additional money may be available if needed.
RECOMMENDATION
Approve Contract Amendment No. 3 with J.A. Brennan Associates for additional work in the amount
of $40.610.96 and consider this item at the March 17, 2014 Regular Consent Agenda.
Attachments: Page 65, Proposed on1oC|P
Amendment # 3
eAPwsng\Pnosora\A-onpmjems\n==mish Gardens m`oRO2wo63oomm°sign \mpo MEMO Design Design Amendemnt ndr=
24
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Duwamish Gardens Project No. 90630102
DESCRIPTION: Purchase and restore site as a salmon estuary and passive park.
This project is included in the WRIA 9 Saimon Recovery PIan's efforts to acquire and restore 20-acres
JUSTIFICATION:
' ' *ithintheDu*amisheomary.A|suindudeooU,iworfrontpmpertyhnmEMprgino|WyGmTuhwi|a|nf|B|vd.
STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent,
MAINT. IMPACT: With a new passive park, additional maintenance will be needed,
Design funding from State Salmon Recovery Board (SRFB) and King Conserva ion District (KCD).
COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futures, WA
State Aquatic Lands and WA State Earmark grant.
FINANCIAL Through Estimated
in 000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
.
EXPENSES
Design
200
260
460
Land(R&w )
2.116
50
150
2.316
Cunst. Mgmt.
15
250
50
315
Construction
7
75
1.300
750
2,132
TOTAL EXPENSES
2,323
400
1.700
800
0
0
0
0
0
5.223
FUND SOURCES
Awarded Grant Land
2.011
2.011
Award Grant Design
111
850
139
800
Proposed Grants
1,550
780
2.330
Mitigation Expected
0
City Oper. Revenue
201
50
11
20
0
0
0
0
0
282
TOTAL SOURCES
2,323
400
1.700
800
0
O
0
0
0
5.223
Project Location
2014 2019 Capita Improvement Program
37
26
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:12-007(C)
CONTRACT FOR SERVICES
Amendment #3
Between the City of Tukwila and J.A. Brennan Associates
That portion of Contract No. 12-007 between the City of Tukwila and J.A. Brennan
Associates is amended as follows:
Section 1:
Scope of Services. Work under this contract shall be amended to include reimbursement
for direct expense and costs associated with additional contract scope of services
including contract administration, grant application assistance, developing an
archaeological mitigation plan, project meetings, permit coordination, contract
specifications, and focal point design. See Exhibit A, attached, with additional scope of
service.
Section 3:
Time for Performance. Work under this contract shall commence upon the given of
written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement by December
31, 2014, unless an extension of such time is granted in writing by the City.
Section 4:
Payment. Payment is hereby changed to include an additional $40,610.96 for this
additional scope of services. The maximum amount payable under this contract as
amended inclusive of all fees and other costs shall not exceed $448,018.76 without
express written modifications of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2014.
CITY OF TUKWILA CONTRACTOR
Jim Haggerton, Mayor Printed Name/Title:
CA: 2012
Page 1 of 2
27
/441 ILA
���t� of City «ukwnxva
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:12-007(C)
ATTEST/AUTHENTICATED APPROVED AS TO FORM
City Clerk City Attorney
CA: 2012
28
Page 2 of 2
March 3, 2014
Exhibit A
Scope of Work — Additional Services
Duwamish Gardens
°
a brennan
ussoci^ccx ,uc
Landscape Architects & Planners
100 S. King Stree Suite 200, Seattle, WA 98104
t. 206.583-0620 f. 206.583.0623
wvp.ja b/roo an. corn
Prepared For:
Ryan Larson, the City of Tukwila Public Works Department
Project Description
^"~~~^°
This request for fee for additional services includes several items as listed below:
Task 1 — Administration
Administration costs are higher than budgeted due to lengtheni of p jectscbeduk:(inoreaxedumouo1n
of invoicing and project acbeduhno). Administration tasks include meeting coordination, scheduli
contract administration and subconsultant administration costs and expenses.
Task 2 — Grant Application Assistance
SRFB grant application assistance We co ions of the application and provided cost
estimating and correspondence.
Task 3 — Meetings and Coordination
• Coordination with Tempkin/adjacent property owner-Land swap discussions and process may
affect p ject costs, permitting and cause for redesign. Some redesign is being required to
accommodate proposed new property boundary. JAB and MFA participated in a meeting w/ the
property owner. Additional work, meetings or redesign associated with the land swap is required.
o Prepare land swap exhibits & turning radius
o
Coordination with property owner, their consultants, design team, and City on land swap
o
Attend meeting at City of Tukwila
o
Revise pr ject plans to accommodate land swap
Sound Transit Coordination-attended 1 site visit, had direc correspondence, submittal and
response; another submittal and correspondence is forthcoming; design, coordination and review
regarding downspout design is forthcoming and will require coordination w/ Sound Transit.
Downspout alterations will cause design changes to grading, planting and irrigation design.
o Prepare Guideway water diversion preliminary design
o Prepare Guideway water diversion final design
• Seattle Ci Light coordination via phone and email, a submittal and response
to submittal; more coordination and resubmittal required for compliance. Seattle City Iight
related design changes are minor and require minor planting adjustments.
City of Tukwila Duwamish Gardens Scope of Work 1
• Technical Review for King one meeti comments at meeting and from multi
members following; response to comments in matrix forrn; design changes are anticipated to
include planting and possibly other minor site features such as fencing or paving.
Task 4—Permitting
• Permit- DMMO meeting attended by JAB and S&W;
• Section 106 still under review; the Army Corps has requested additional information, and a
Memorandum of Agreement with the Tribes will be required. The subtasks are:
o
Bi-weekly Meetings & MOA Coordination
o
Eligibility Determination for Historical Archaeology Component of Site
o
Mitigation Plan
o
Finalize Curation
ESA Paragon will provide these services witli assistance from JA Brennan. JA Brennan will
participate in up to 12 bi-weekly meetings and will support to ESA in review and correspondence.
Task 5— Specifications
• Specifications-change requested to provide APWA/WSDOT format
Task 6 — Focal Point Design
City desires, as well as Community and Tribal interac ioos have shown tha there interest in an iconic
feature on site to draw attention to the site as well as to educate and interpret historic information. This
component has been budgetarily estimated irito the project hutreguiredfurtherdeve|opooeutiuc|uding
• Alternative design
• Schematic design
• Detail design (Structural and electrical engineering fees, if any, not included)
• Meeting (up to 2)
• Specifications
• Cost estimating
Assumptions
• Original contract ended Feb 7, 2013, and has been extended by City. Extra service administration
fees include those administration subtasks inculTed from this date to an anticipated end of design
phase, assurned to be December 2014. The Corps Section 106 Archaeology review has the
biggest effect on pr jec\ schedu/n, though we are in a bi-weekly call process to try to expedite the
forthcoming Memorandum of Agreement.
• Original contract reflects 2012 rates and in this amendment, 2014 rates are being used.
• For bi-weekly meetings associated with the Section 100 extra services, we assume up to 12 phone
meetings
• Focal point design assumes no extra structural engineering or electrical engineering required.
City of Tukwila Duwamish Gardens Scope of Work 2
30
EXHIBIT B
City of Tukwila Public Works
J.A. BRENNAN ASSOCIATES, PLLC March 3.2014
DUWAMISH GARDENS DESIGN ADDITIONAL SERVICES 2
WORK
ITEM
Rate
DESCRIPTION
45 00
P1
$118;00
MP
00
00
DS
Designer
8
CN
Admin
Total
JAB
Hours
Total
Labor
Total
Total
J.A. Bierman
wl Markup
Total
MFA
Total
Shan. & Wil.
ESA
Markup
Grand
Total
1
1.1
1.2
1.3
2.
3.1
3.1
3.1
3.1
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Administration
Project Invoices
Subconsultant Coordination
Scheduling
Total
11
11
10
4
24
22
16
4
42
2,013.00
1,658.00
463.00
2,013.00
1,658.00
463.00
2,013.00
1,658.00
463.00
4 ,134:00
Grant Application Assistance
SRFB application support
Total
Meetings and Coordination
Tempkin - Land swap exhibits
Tempkin correspondence
Tempkin meeting - - -- - - -- -- --
Tempkin revise project plans
Sound Transit Site Visit and Correspondence
Sound Transit Submittal and Response Coordination
Sound Transit Guideway Downspout Alteration Design
Seattle City Light correspondence
Seattle City Light Submittal and Response Coordination
King County Technical Review meeting and correspondence
King County Tech committee design changes
0.00
2.013.00
1,658.00
463.00
4,134.00
2
2
4
4
8
6
4
2
s
4
6
2
4
4
7
9
16
4
7
6
13
675:00 20
212,00 20,00
424.00 20.00
424.00 20.00
667.00 20.00
848.00 20.00
993.00 50.00
1,470.00 20.00
424.00 10,00
629.00 50.00
636.00 20.00
1,113.00 40.00
695,00
A0
232.00
444.00
444.00
687.00
868.00
1,043.00
1,490.00
434.00
679.00
656.00
1,153.00
695,00
00
0.00
0:00
232.00
444.00
444.00 - - --
987.00 3,000.00
868.00 - - -- -- --
1,043.00
1,818.00 - - -- 3,28040
434.00 - -. - -.
679.00
656,00
1,153.00 -- - - --
00
0.00
0,00
0.00
0.00
0.00
3,000,00
0.00
0.00
- - -- 3,280.00
0 00
0.00
...0.00
0.00
Total
23
80
7,840.00 290.00
0.00
0 6,280.00
0.00
0.00
6,280,00
0.00
695.60
0:00 :695.00
0.00
0.00
0.00
300.00
0.00
0.00
328.00
0.00
0.00
0.00
0.00
628.00
232.00
444.00
444.00
3,987.00
868.00
1,043.00
5,098.00
434.00
679.00
656.00
1,153.00
15,038.00
4
4.1
4.2
Permitting
DMMO meeting - - -- - - -- - - --
Section 106 Final cultural preconstruction tasks
To
5.
Specifications
APWA Specifications
6
6.1
6.2
6.3
6.4
6.5
6.6
Total
Focal Point Design
Alternative Design
Schematic Design
Detail Design (90, 100 %)
Meetings (up to 2)
Specifications
Cost Estimating
01
4
12
6
16
16
4
28
32
580.00 10.00
436.00 4000
4,016;00. 50.00
8
848.00 10.00
4
3
4
4
2
4
2
3
12
10
10
24
12
8
7
00 10.00.
1,140.00
20.00
1,063.00 20.00
2,244.00 80.00
1,428.00 40.00
926.00 20.00
781.00 20.00
590.00
3,476.00
4,066.00
858.00
590.00
6,364.00
28,880.00
0.00
3,000.00
.00
0.00
28,880.00
28,880,00.
3,000.00
0.00
2,888.00
2,888.00
300.00
58:00,
1,160.00
1,083.00
2,324.00
1,468.00
946.00
801.00
,159.00'
1,160.00
1,083.00
2,324.00
1,468.00
946.00
801,00
,000,00
0,00;
000.00:
0.00
0.00
0.00
0.00
0.00
0.00
To
36
17
71
7,582.00..
00.00
7,782.00
7,782:00
0,00
0,00
0.00
300.00
0.00
040
0.00
0.00
0.00
0.00
0.00
Total
140
40
238
70.
25,665.00:
,280.0
00
28,880.08
Remaining Balance to be redistributed
50.00
$0.00
50.00
(52,45728)
$0.00
00.00
(524,572.76)
($24,572.76)
Extra Service Request
525,095.00 1570.00
825,665.00
$27,023.72 86,280.00
53,000.00
$4,307.24
013,587.24
':3,816.00
(52,457.28)
51,358.72
590.00
35,244.00
,834.00
4,158.00
4,158,00.
1.160.00
1,08340
2,324,00
1,468.00
946.00
801.00
7,782.00.
67,641.00
($27,030.04)
$40,610.96
Duwami4, Gardens _ESn2_2014 -03 -03154 opion A 313,2014
Fee Proposal
32
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
BY: Dave Johnson, Recreation Superintendent
DATE: March 5, 2014
SUBJECT: Duwamish Hill Preserve Phase II Design — Authorize Consultant Agreement
Project # 90330109
ISSUE
The City's 6 -year Parks Recreation & Open Space (PROS) Plan is due for an update and
authorize Mayor to sign Consultant Agreement to complete these services.
BACKGROUND
Phase I development at the Duwamish Hill Preserve was complete in 2010. The West parcel
was purchased in 2012 along with the small riverbank donation. Funding in the amount of
$500,000 has been secured through the Washington State Historical Society's Heritage Capital
Projects Grant for the design and partial construction of Phase II.
DISCUSSION
Requests for Proposals (RFP) were distributed to selected firms from the Municipal Research
and Services Center consultant roster. A review committee comprised of representation from
Parks and Recreation, Community Development, Parks Commission, and partners reviewed the
proposals and conducted panel interviews. As a result of this, SvR Design Company was rated
with the highest score and selected as the most qualified consultant.
FINANCIAL IMPACT
The consultant's scope of work at $286,000.00 does not exceed the $390,000.00 budgeted for
this project (page 34).
RECOMMENDATION
The Community Affairs and Parks Committee is being asked to authorize the Mayor to sign the
Consultant Agreement and consider this item at the March 24, 2014 Committee of the Whole
meeting and forward to the Consent Agenda at the April 7, 2014 Regular Meeting.
ATTACHMENTS
Attachment A: Consultant Agreement
33
34
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Contract Number:
CONSULTANT AGREEMENT FOR
PLANNING & DESIGN SERVICES
THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter
referred to as "the City ", and SvR Design Company, hereinafter referred to as "the Consultant ", in
consideration of the mutual benefits, terms, and conditions hereinafter specified.
1. Project Designation. The Consultant is retained by the City to perform Design and Planning
services in connection with the project titled Duwamish Hill Preserve Phase II.
2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A"
attached hereto, including the provision of all labor, materials, equipment and supplies.
3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and
effect for a period commencing upon execution and ending May 31, 2015, unless sooner
terminated under the provisions hereinafter specified. Work under this Agreement shall
commence upon written notice by the City to the Consultant to proceed. The Consultant shall
perform all services and provide all work product required pursuant to this Agreement no later
than May 31, 2015 unless an extension of such time is granted in writing by the City.
4. Payment. The Consultant shall be paid by the City for completed work and for services
rendered under this Agreement as follows:
A. Payment for the work provided by the Consultant shall be made as provided on Exhibit
"B" attached hereto, provided that the total amount of payment to the Consultant shall not
exceed $286,000.00 without express written modification of the Agreement signed by the
City.
B. The Consultant may submit vouchers to the City once per month during the progress of
the work for partial payment for that portion of the project completed to date. Such
vouchers will be checked by the City and, upon approval thereof, payment shall be made
to the Consultant in the amount approved.
C. Final payment of any balance due the Consultant of the total contract price earned will be
made promptly upon its ascertainment and verification by the City after the completion of
the work under this Agreement and its acceptance by the City.
D. Payment as provided in this section shall be full compensation for work performed,
services rendered, and for all materials, supplies, equipment and incidentals necessary to
complete the work.
E. The Consultant's records and accounts pertaining to this Agreement are to be kept
available for inspection by representatives of the City and the state of Washington for a
period of three (3) years after final payments. Copies shall be made available upon
request.
35
5. Ownership and Use of Documents. All documents, drawings, specifications and other
materials produced by the Consultant in connection with the services rendered under this
Agreement shall be the property of the City whether the project for which they are made is
executed or not. The Consultant shall be permitted to retain copies, including reproducible
copies, of drawings and specifications for information, reference and use in connection with
the Consultant's endeavors. The Consultant shall not be responsible for any use of the said
documents, drawings, specifications or other materials by the City on any project other than
the project specified in this Agreement.
6. Compliance with Laws. The Consultant shall, in performing the services contemplated by
this Agreement, faithfully observe and comply with all federal, state, and local laws,
ordinances and regulations, applicable to the services rendered under this Agreement.
7 Indemnification. The Consultant shall defend, indemnify and hold the City, its officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages,
losses or suits including attorney fees, arising out of or resulting from the acts, errors or
omissions of the Consultant in performance of this Agreement, except for injuries and
damages caused by the sole negligence of the City.
Should a court of competent jurisdiction determine that this Agreement is subject to RCW
4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or
damages to property caused by or resulting from the concurrent negligence of the Consultant
and the City, its officers, officials, employees, and volunteers, the Consultant's liability
hereunder shall be only to the extent of the Consultant's negligence. It is further specifically
and expressly understood that the indemnification provided herein constitutes the Consultant's
waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of
this section shall survive the expiration or termination of this Agreement.
8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement,
insurance against claims for injuries to persons or damage to property which may arise from
or in connection with the performance of the work hereunder by the Consultant, its agents,
representatives, or employees. Consultant's maintenance of insurance as required by the
agreement shall not be construed to limit the liability of the Consultant to the coverage
provided by such insurance, or otherwise limit the City's recourse to any remedy available at
law or in equity.
A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the
types and with the limits described below:
1. Automobile Liability insurance with a minimum combined single limit for bodily
injury and property damage of $1,000,000 per accident. Automobile Liability
insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage
shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute
form providing equivalent liability coverage. If necessary, the policy shall be
endorsed to provide contractual liability coverage.
CA revised : 1 -2013
36
Page 2
2. Commercial General Liability insurance with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate. Commercial General Liability
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal
injury and advertising injury. The City shall be named as an insured under the
Consultant's Commercial General Liability insurance policy with respect to the
work performed for the City.
3. Workers' Compensation coverage as required by the Industrial Insurance laws of
the State of Washington.
4. Professional Liability with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit. Professional Liability insurance shall be
appropriate to the Consultant's profession.
B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial
General Liability insurance policies are to contain, or be endorsed to contain that they
shall be primary insurance with respect to the City. Any Insurance, self - insurance, or
insurance pool coverage maintained by the City shall be excess of the Consultant's
insurance and shall not be contributed or combined with it.
C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M.
Best rating of not less than A:VII.
D. Verification of Coverage. Consultant shall furnish the City with original certificates and
a copy of the amendatory endorsements, including but not necessarily limited to the
additional insured endorsement, evidencing the insurance requirements of the Consultant
before commencement of the work. Certificates of coverage and endorsements as required
by this section shall be delivered to the City within fifteen (15) days of execution of this
Agreement.
E. Notice of Cancellation. The Consultant shall provide the City with written notice of any
policy cancellation, within two business days of their receipt of such notice.
F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the
insurance as required shall constitute a material breach of contract, upon which the City
may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance
and pay any and all premiums in connection therewith, with any sums so expended to be
repaid to the City on demand, or at the sole discretion of the City, offset against funds due
the Consultant from the City.
9. Independent Contractor. The Consultant and the City agree that the Consultant is an
independent contractor with respect to the services provided pursuant to this Agreement.
Nothing in this Agreement shall be considered to create the relationship of employer and
employee between the parties hereto. Neither the Consultant nor any employee of the
Consultant shall be entitled to any benefits accorded City employees by virtue of the services
provided under this Agreement. The City shall not be responsible for withholding or
otherwise deducting federal income tax or social security or for contributing to the state
industrial insurance program, otherwise assuming the duties of an employer with respect to
the Consultant, or any employee of the Consultant.
CA revised : 1 -2013
Page 3
37
10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or
retained any company or person, other than a bonafide employee working solely for the
Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any
company or person, other than a bonafide employee working solely for the Consultant, any
fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon
or resulting from the award or making of this contract. For breach or violation of this warrant,
the City shall have the right to annul this contract without liability, or in its discretion to
deduct from the contract price or consideration, or otherwise recover, the full amount of such
fee, commission, percentage, brokerage fee, gift, or contingent fee.
11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under
this Agreement, will not discriminate on the grounds of race, religion, creed, color, national
origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political
affiliation or the presence of any disability in the selection and retention of employees or
procurement of materials or supplies.
12. Assignment. The Consultant shall not sublet or assign any of the services covered by this
Agreement without the express written consent of the City.
13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation
provided for in this Agreement shall not constitute a waiver of any other provision.
14. Termination.
A. The City reserves the right to terminate this Agreement at any time by giving ten (10)
days written notice to the Consultant.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its
supervisory personnel assigned to the project, the surviving members of the Consultant
hereby agree to complete the work under the terms of this Agreement, if requested to do
so by the City. This section shall not be a bar to renegotiations of this Agreement
between surviving members of the Consultant and the City, if the City so chooses.
15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the
Consultant shall at all times comply with, all applicable federal, state and local laws,
regulations, and rules, including the provisions of the City of Tukwila Municipal Code and
ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is
instituted to enforce any term of this Agreement, the parties specifically understand and agree
that venue shall be properly laid in King County, Washington. The prevailing party in any
such action shall be entitled to its attorney's fees and costs of suit. Venue for any action
arising from or related to this Agreement shall be exclusively in King County Superior Court.
16. Severability and Survival. If any term, condition or provision of this Agreement is declared
void or unenforceable or limited in its application or effect, such event shall not affect any
other provisions hereof and all other provisions shall remain fully enforceable. The provisions
of this Agreement, which by their sense and context are reasonably intended to survive the
completion, expiration or cancellation of this Agreement, shall survive termination of this
Agreement.
CA revised : 1 -2013
38
Page 4
17. Notices. Notices to the City of Tukwila shall be sent to the following address:
City Clerk
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
Notices to Consultant shall be sent to the following address:
SvR Design Company
1205 Second Avenue, Suite 200
Seattle, WA 98101
18. Entire Agreement; Modification. This Agreement, together with attachments or addenda,
represents the entire and integrated Agreement between the City and the Consultant and
supersedes all prior negotiations, representations, or agreements written or oral. No
amendment or modification of this Agreement shall be of any force or effect unless it is in
writing and signed by the parties.
DATED this
CITY OF TUKWILA
Mayor, Jim Haggerton
day of , 20
CONSULTANT
By:
Printed Name:
Title:
Attest /Authenticated: Approved as to Form:
City Clerk, Christy O'Flaherty Office of the City Attorney
CA revised : 1 -2013
Page 5
39
40
EXHIBIT B
Concept Design $25,000
Design Development $40,000
50% Construction Documents $70,000
90% Construction Documents $50,000
100% Construction Documents /Bid Set $20,000
Bidding & Construction Observation $35,000
Management Reserve Fund* $20,000
Sub -total $260,000
Contingency (10 %) $ 26,000
TOTAL $286,000
*Management Reserve Fund established in case structural or electrical engineering is required to
implement the preferred concepts. Will only be utilized upon approval of City of Tukwila for this work.
41
42
PROJECT:
~-~~~'~—``'�
u�w�mr/wm�
park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and Grandmother's Hill.)
JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline.
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
201* to 2019
Duwamish Hill Preserve Project No. 90330109
Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this passive
Phase 1 development was completed in 2010, West parcel was purchased in 2012 along with the small
STATUS: riverbank donation. Phase || design work began in 2013 and will continue into 2014. Stage i of Phase ||
construction is scheduled for 2014 and will focus on site preparation, land altering, and hardscape landscaping.
MAINT. IMPACT: Approximately 200 staif hours per year.
Phase II is on Park Impact Fee list for $2.5 million with an 80%/20% split. Sound Transit mitigation of
COMMENT: $313k for use of site. Grants: Recreation Conservation Office (RCO), State Heritage Fund, 4Culture, King
Conservation District, Conservation Futures, and Forterra with REET funds as a match,
FINANCIAL Through Estimated
2015
2016
2017
2018
2019
BEYOND TOTAL
-- —
EXPENSES
Design
265
15
380
20
20
20
20
20
940
1.710
Land (R/W)
2.036
450
2.486
Const. Mgmt.
1
15
927
943
Construction
253
15
495
50
50
50
50
50
5,700
6.715
TOTAL EXPENSES
2.555
30
900
70
70
70
70
70
8.017
11.052
FUND SOURCES
Awarded Grant
1,455
20
30
1.505
Proposed Grant State
500
2.065
2,565
KC Parks Levy
429
29
458
Mitigation
313
313
Park lmpact Fees
217
25
242
Park lmpact Fees Expected
25
35
40
45
45
45
1,523
1.758
City Oper. Revenue
141
(44)
345
35
80
25
25
25
4,429
5.011
TOTAL SOURCES
2.555
30
900
70
70
70
70
70
8.017
11.852
roJect Location
2014 2019 Capital Improvement Program
34
44
Civil Engineering
Landscape Architecture
Environmental
Restoration
Planning
1205 Second Avenue
Suite 200
Seattle, WA 98101
Phone: 206.223.0326
Fax: 206.223o125
svrsvrdesign.com
DESIGN COMPANY
26 February 2014
Dave Johnson
Recreation Superintendent, Tukwila Parks & Recreation
12424 42nd Avenue South
Tukwila, WA 98168
Re: Design Services
Duwamish Hill Preserve Phase 2
Dear Dave:
We are pleased to submit this proposal to provide design services for Phase 2 ofDuwouz sb
Hill Preserve. The SvR team includes SvR for landscape architecture and civil engineering;
Shannon & Wilson for environmental and permitting services; and Mette Hanson for
interpretive planning and artwork.
Proposed Project
The City of Tukwila has been working with Forterra and community partners to restore and
improve the Duwamish Hill Preserve. Phase 1 was focused on trails, viewpoints and habitats
on the hill itself. Phase 2 is focused on trails, viewpoints and habitats around the west and
north sides of the hill. The site is culturally significant for its association with Southern Puget
Sound Salish oral tradition and mythology, as a key location in the stories collectively known
as the "Epic ofthe Winds" The site is located on South 115* Street just to the east ofEast
Marginal Way South and immediately totheoodbn[tboDuvvumiabRivcriuTukni|a,
Washington.
Schedule/Phasing
Concept Desi
Design Deve :
50% Construction Documents:
90% Construction Documents:
100% Construction Docurnents:
Bidding and Construction Observation:
SCOPE OF SERVICES
April 2014
May 2014
June-July 2014
August-September 2014
October 2014
Y4ovembcr2U\4'TBD
Concept Design $25,000
Concept Design tasks include:
• Hold kick-offmeeting on site.
• Review existing inforrnation including survey and hydrogeological report,
• Meet with City rnaintenance staff and volunteers to determine stewardship capaci
• Hold conceptual design charrette with Ci and Hill Managernent Team,
• Prepare 2 conceptual alternatives.
• Meet with City management team to select preferred alternative.
This document isproprietary ihtbrm ti,nyrepaned by SvR for this project on/y andsha8vo/be
fon'arded, copied or used by otherparties without written permission.
cm8\08005 ouwum/ohm~crbonu Hill \smv/"u phase zmHp phase z draft scope and fee n,"r"su_oz.zo./4.d^ex
46
DHP Phase 2
26 February 2014
Page 2nf4
• Refine preferred conceptual alternative including graphics and costs.
• Present final conceptual design to public at City Council meeting.
Deliverables:
o
meeting minutes
o concept level basis ofdesign
o
conceptual alternative sketches
m
preferred conceptual design illustrative plan, sections and cost estirnate
o
powerpoint presentation for use at City Council, City website download, etc.
0xsi2u Development $40,000
Design Development tasks include:
• Meet with tribal representatives regarding cultural gardens idea and identify suitable
species for ethnobotanical use and interpretation.
�
Meet with UW Center for Urban Horticulture faculty regarding ecological experiments
idea and identify low-tech restoration practices that would be o[ value to demonstrate
and monitor on this site.
°
Develop detailed grading and drainage analysis, including earthwork calculations and
evaluation of the suitability of excavated material reuse as fill for visual buffer
landforrns and upland plantings.
• Prepare detailed restoration palette memo.
• Prepare preliminary drainage memo.
• Develop interpretive strategy memo.
• Meet with city and hill management team to review findings from tribal, education and
restoration community outreach and select appropriate implementation pathways.
• Prepare Design Development drawings.
• Update cost estimate,
Deliverables:
o meeting minutes
o design development drawings: cover sheet, grading & drainage plan, paving & hardscape
plan, planting plan, section xbeet, detail sheet
o restoration palette memo
o prelirninary drainage memo
o interpretive strategy memo
o DD cost estimate
50Y6 Construction Documents
50% Construction Docurnents tasks include:
• Prepare 50% construction drawing set.
• Prepare permit submittals: SEPA Checklist, Type C Grading Permit, and Substantial
Development Perrnit for shoreline portion ofthe project.
• Prepare draft Technical Inforrnation Report (TJR).
• Prepare outline specification (spec table ofcontents by section).
• Update cost estimate.
• Prepare maintenance recommendations memo.
• Present pr ject update to public at City Council meeting.
Deliverables:
This document is proprietary ii?Ibrmation prepared by SvRfOr this project only and shall not be
forlv%'arded, copied or used by otherparties without written permission.
r:momouu5uu°umi"/,xivournd ui//\scvpinu phase zuDHp phase z draft scope and fee pmpv`uLo2.z6./4.u"cx
DHP Phase 2
26 February 2014
Page 3 of 4
o meeting minutes
o 50% construction drawing set: cover sheet, ESC plan sheet, grading & drainage plan,
paving & hardscape plan, planting plan, irrigation zoning plan, interpretive plan, section
sheet, interpretive details sheet, hardscape details sheet, planting details sheet
o permit submittals
o draft TIR
o maintenance recommendations memo
o outline spec
o 50% CD cost estimate
90% Construction Documents
90% Construction Documents tasks include:
• Prepare 90% construction drawing set.
• Respond to permit comments and resubmit as necessary.
• Prepare final TIR.
• Prepare draft specifications.
• Update cost estimate.
$50,000
Deliverables:
o meeting minutes
o 90% construction drawing set: cover sheet, ESC plan sheet, grading & drainage plan,
paving & hardscape plan, planting plan, irrigation plan, interpretive plan, section sheet,
interpretive details sheet, hardscape details sheet, planting details sheet
o permit resubmittals
o final TIR
o draft specifications
o 90% CD cost estimate
100% Construction Documents/Bid Set
100% Construction Documents/Bid Set tasks include:
• Prepare 100% construction drawing/bid set.
• Prepare final specifications.
• Update cost estimate.
$20,000
Deliverables:
o meeting minutes
o 100% construction drawing/bid set: cover sheet, ESC plan sheet, grading & drainage
plan, paving & hardscape plan, planting plan, irrigation plan, interpretive plan, section
sheet, interpretive details sheet, hardscape details sheet, planting details sheet
o final specifications
o 100% CD cost estimate
Bidding and Construction Observation $35,000
Bidding and Construction Observation tasks include:
• Attend pre-bid conference.
• Attend pre-construction conference.
• Respond to bidder questions.
• Review submittals and shop drawings.
• Respond to RFIs.
This document is proprietary information prepared by SvR for this project only and shall not be
forwarded, copied or used by other parties without written permission.
\08 \ 08005 Duwamish Riverbend H i II\seoping phase 2 \DHP phase 2 draft scope and fee proposal_02.26.14.docx
47
48
DHP Phas 2
26 February 2014
Page 4nf4
• Attend weekly construction meetings.
• Attend preliminary punch list walk-through and provide a summary of items for
resolution.
• Attend final punch list walk-through and provide a summary of items for resolution.
• Attend warranty walk-through and provide a surnmary of items needing replacement.
• Prepare record drawings.
Deliverables:
o meeting agendas
o meeting minutes
o submittal responses
o RFI clarifications
o prelirninary punch list
o final punch list
o warranty review
o record drawings
Project Scope Assumptions (see attached)
FEE
For the scope of services described above, the SvR team shall be paid a lump sum of
$240,000 billed rnonthly on a percent cornp!ete basis, Drawing and specification submittals
will be e!ectronic plus three hard copies at each milestone. All reirnbursable expenses are
included in the lump sum above.
We also recomrnend that a Management Reserve Fund (MRF) of $20,000 be established in
case structural or electrical engineering is required to implement the preferred concepts.
We look forward to working with you on this p jooL
Sincerely,
Nate Cormier, ASLA, PLA, LEED AP
Principal Landscape Architect
This document bproprietary injbrmaiion prepared by SyRib, this project only anJshn8nv/be
forwarded, copied or used by other parties without written permission.
rmxmuoo5ov°um/mx/ve,omuxo/umn/ugvhosez\n*pvhu,ezomu,mpc^oufecrmp",umz.za. /4.u^m
TO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
DATE: March 5, 2014
SUBJECT: Resolution Accepting Land Donation
ISSUE
Land donation along the Green River Trail near S. 116th Street and 35th Lane South.
BACKGROUND
The City was approached by a family wishing to donate a parcel of land they no longer need.
The land is currently open space and serves as a buffer between the Green River Trail and
Interurban Avenue South.
DISCUSSION
The location of the land is adjacent the Green River Trail and has potential to become a resting
area for trail users and/or a mini park in the future. The recently adopted Parks, Recreation and
Open Space Plan points out two recommendations that could be aligned with this type of
donation:
1. Provide safe and convenient places for walking and biking.
2. Invest in bicyclist and pedestrian improvements in identified focused areas; one area of
focus was modification of the Allentown Bridge. This donation is within proximity to that
area and could serve as an access point to the bridge which provides access to TCC,
Duwamish Park and Duwamish Hill Preserve.
FINANCIAL IMPACT
None
RECOMMENDATION
The Council is being asked to approve the draft resolution and consider this item at the March
24, 2014 Committee of the Whole and April 7, 2014 Regular City Council Meetings.
ATTACHMENTS
A. Resolution
B. Location Map
49
50
DRAFT
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, ACCEPTING THE DONATION OF
CERTAIN REAL PROPERTY TO THE CITY OF TUKWILA BY
ANTONETTA ROSATTO, LUIGI ROSATTO, JOE SICCARDI,
FRANK J. SICCARDI, EILEEN A. BALZARINI, EDDY
TERRILLE, GLORIA TERRILLE, DAVID A. KALAMAR,
JERALD R. KALAMAR, AND ROBERT F. KALAMAR.
WHEREAS, Antonetta Rosatto, Luigi Rosatto, Joe Siccardi, Frank J. Siccardi,
Eileen A. Balzarini, Eddy Terrille, Gloria Terrille, David A. Kalamar, Jerald R. Kalamar,
and Robert F. Kalamar are the owners of the property as fully described in Exhibit A
attached hereto, located within Tukwila, Washington, and desire to donate this property
to the City of Tukwila; and
WHEREAS, the City's Parks and Recreation Department, through the Parks,
Recreation and Open Space Plan, has identified the property as beneficial to the
expansion of publicly -owned open space;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. The City Council hereby accepts the donation of certain real property
from Antonetta Rosatto, Luigi Rosatto, Joe Siccardi, Frank J. Siccardi, Eileen A.
Balzarini, Eddy Terrille, Gloria TerriIle, David A. Kalamar, Jerald R. Kalamar, and
Robert F. Kalamar as detailed in the attached Exhibit A.
Section 2. The City Council authorizes the Mayor to execute the appropriate
documents necessary to convey clear title for the property (as shown in Exhibit A) to the
City of Tukwila.
W: \Word Processing \Resolutions \Land Donation Rosatto Siccardi et al 2 -27 -14
SG:bjs
Page 1 of 2
51
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this day of , 2014.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk De'Sean Quinn, Council President
APPROVED AS TO FORM BY:
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
Shelley M. Kerslake, City Attorney
Exhibit A: Legal Description
W: \Word Processing \Resolutions \Land Donation Rosatto Siccardi et al 2 -27 -14
SG:bjs
52
Page 2 of 2
Exhibit A
Legal Description
THAT PORTION OF LOT 16, RIVERSIDE INTERURBAN TRACTS, ACCORDING TO
PLAT RECORDED IN VOLUME 10 OF PLATS, PAGE 74, RECORDS OF KING
COUNTY, WASHINGTON, LYING BETWEEN THE PUGET SOUND POWER & LIGHT
COMPANY TRANSMISSIQN LINE RIGHT -OF -WAY AND THE SECONDARY STATE
HIGHWAY NO. 5 AND; THAT PORTION OF TRACTS 12 THROUGH 16 OF
BENNETT'S INTERURBAN TRACTS, ACCORDING TO THE UNRECORDED PLAT
THEREOF, LYING EASTERLY OF THE EASTERLY MARGIN OF EAST MARGINAL
WAY SOUTH, LYING WESTERLY OF THE WESTERLY MARGIN OF SECONDARY
STATE HIGHWAY NO. 5 -M, AND LYING NORTHERLY" OF THE NORTHERLY
MARGIN OF PRIMARY STATE HIGHWAY NO. 1 (NOW S.R. 599), AS ESTABLISHED
BY JUDGMENT AND DECREE OF APPROPRIATION ENTERED FEBRUARY 21,
1966 UNDER KING COUNTY SUPERIOR COURT CAUSE NO. 646697, AND MAP OF
DEFINITE LOCATION ON FILE IN THE OFFICE OF THE DIRECTOR OF HIGHWAYS
AT OLYMPIA, WASHINGTON, BEARING DATE OF APPROVAL SEPTEMBER 4,
1963, REVISED APRIL 6, 1965, AND THE CENTERLINE OF WHICH IS ALSO OF
RECORDED IN VOLUME 3 OF HIGHWAY PLATS, PAGE 75, UNDER KING COUNTY
RECORDING NO. 5717325, ALL LYING WITHIN THE FOLLOWING DESCRIBED
PARCEL: A TRACT OF LAND IN THE SOUTHWEST QUARTER OF THE
NORTHWEST QUARTER OF SECTION 10, TOWNSHIP 23 NORTH, RANGE 4 EAST,
WILLAMETTE MERIDIAN, IN KING COUNTY, WASHINGTON, DESCRIBED AS
FOLLOWS:
FROM THE NORTHWEST CORNER OF SECTION 10, TOWNSHIP 23 NORTH,
RANGE 4 EAST, WILLAMETTE MERIDIAN SOUTH ALONG THE WEST LINE OF THE
NORTHWEST QUARTER OF SECTION 10 AFORESAID 1168.66 FEET TO A STONE
MONUMENT SET BY THE INITIAL PLAT OF THE LAND RELEASED BY ADA H.
BENNETT TO THE DUWAMISH INVESTMENT COMPANY ON AUGUST 7, 1913;
THENCE EAST AT RIGHT ANGLES ALONG THE SOUTH LINE OF SAID RELEASED
LANDS 924.51 FEET TO A STONE MONUMENT AT THE INTERSECTION OF SAID
SOUTH LINE OF RELEASED LANDS WITH THE EAST MARGINAL LINE OF THE
PACIFIC HIGHWAY; THENCE SOUTH 13(05' EAST ALONG SAID EAST MARGINAL
LINE OF THE PACIFIC HIGHWAY 567.14 FEET TO THE POINT OF BEGINNING OF
THIS TRACT; THENCE SOUTH 13 (5' EAST ALONG THE EAST MARGINAL LINE OF
THE PACIFIC HIGHWAY 230 FEET; THENCE NORTH 76(55' EAST
PERPENDICULAR TO SAID HIGHWAY 214.35 FEET, MORE OR LESS, TO THE
EAST BOUNDARY OF THE SOUTHWEST QUARTER OF THE NORTHWEST
QUARTER OF SECTION 10; THENCE NORTH 0 °04'10.7" WEST ALONG SAID EAST
BOUNDARY OF THE SOUTHWEST QUARTER OF THE NORTHWEST QUARTER OF
SECTION 10, TO A POINT LOCATED NORTH 76 (55' EAST OF THE POINT OF
BEGINNING; THENCE SOUTH 76(55' WEST 267.51 FEET, MORE OR LESS, TO THE
POINT OF BEGINNING; (BEING KNOWN AS A PORTION OF TRACTS 12 THROUGH
16, INCLUSIVE OF BENNETTS INTERURBAN TRACTS, ACCORDING TO THE
UNRECORDED PLAT THEREOF); SITUATE IN THE CITY OF TUKWILA, COUNTY
OF KING, STATE OF WASHINGTON.
53
MAP Parcel # 7340600320
Rit
COMMENTS Resciudcn A�;crU5 q Lind Doriation
h 5, 2014 GAP Memo
f If :n ,Il. ,e1 or If, n .ip -5 beet slat( fu a 9 v,mei
t y [ 5■phk_ as to 55‘ urdt.y. 55;;; , let „,
c Ln.enl t, flOf te,nur J for us5 as o 55, 1-,1.ct King shall f 5e be "uWe (rn at.,,
unlit cLud 1 1 r lust p: :, f•Of6LftlIfj flOff I tiff? ne Of •.s55
f, dl, Jt p( 1'i2V.t. • a J' �.l. SC`I �[li ]55[51 �l KHig CJ Jt j
and it, _uu;ect to c i,,,: .d,t ,61 King
__Gress. v �F,t� iu if r ■,.ae vi se _I t orrca:.:on
special. t 1 '4 itrrlcnlal, er aal
On this m t r ,
Date:3 /5lsc14 5oww r =urd Cout.ty iMAP - P:uperiv 1 0n1;a:iun t+; rsku �sr;GlSi "v:AF1
54
14:1 King County
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: David Cline, City Administrator
DATE: March 5, 2014
SUBJECT: Amendments to the Inter local Agreement for Pool Operations and Support
Services
ISSUE
The Tukwila Pool Metropolitan Park District (TPMPD) is recommending making revisions to the
Interlocal Agreement with the City of Tukwila.
BACKGROUND.
The City of Tukwila and the TPMPD approved an Interlocal Agreement for the City to continue
to provide Operation and Support Services to the Tukwila Pool. At the February 26, 2014
Metropolitan Park District meeting the Board requested that proposed revisions to the Inter local
Agreement be presented at the March 26, 2014 TPMPD meeting.
DISCUSSION
The TPMPD Board is proposing that language be drafted to cover the following topics:
1. Dispute Resolution
2. Termination for non-payment, lack of insurance or material breach of contract
O. Accountability and Reporting — including a work plan with measurable goals, financial
and other reports and performance audits
4. Cost controls — setting an annual cap on spending beyond which additional approval
would be required
5. Policies and Procedures — reserving TPMPD's right to adopt reasonable policies in the
future that set a different standard and would supersede previous policies once adopted.
FINANCIAL IMPACT
Unknown
RECOMMENDATION
A copy of the current interlocal agreement is attached for your review. Administration would like
Committee members to review the entire agreement and be prepared to discuss any
recommended amendments to the agreement at the March 25, 2014 Community Affairs and
Parks Committee Meeting.
ATTACHMENTS
2014-2015 Inter local Agreement for Support Services Between the City of Tukwila and the
Tukwila Pool Metropolitan Park District.
56
13 -004
Board Approval 12/10/13
INTERLOCAL AGREEMENT
FOR SUPPORT SERVICES
BETWEEN THE CITY OF TUKWILA AND
THE TUKWILA POOL METROPOLITAN PARK DISTRICT
In accordance with the Interlocal Cooperation Act (RCW 39.34), the City of Tukwila
( "Tukwila ") and the Tukwila Pool Metropolitan Park District ( "TPMPD "), both of whom are
Washington municipal corporations, hereby enter into the following agreement:
I. RECITALS
Tukwila and TPMPD, through their respective legislative bodies, have declared their
intent to create a relationship whereby TPMPD contracts for support services from Tukwila; and
Tukwila and TPMPD recognize that the cost savings from shared support services greatly
outweighs the increased facility and administrative expenses in creating and maintaining separate
facilities and accounting practices associated with the operation of the City of Tukwila Pool and
related services;
Now, Therefore, Tukwila agrees to provide, and TPMPD agrees to pay for, support
services to facilitate the operation of TPMPD and the City of Tukwila Pool:
II. AGREEMENT
1. Term of Agreement and Renewal.
1.1 Term. This Agreement shall be valid from the Effective Date set forth in
Section 4.1 of this Agreement until January 1, 2016.
1.2 Renewal. This Agreement may be renewed only by written agreement of both
Parties.
2. Scope of Work.
2.1 Pool Operations Scope of Work. Duties shall be performed by the incumbent
identified by job title(s), however the City Administrator may delegate
responsibilities based on staff availability and organization needs. Tukwila
shall perform the duties described in "Exhibit 1" for the TPMPD.
2.2 Pool Staff and Management. The cost of pool staff and management salaries
and benefits are not included in this agreement. The cost of pool staff and
management salaries and benefits shall be billed separately to the TPMPD. The
positions of Aquatics Program Coordinator, Aquatics Program Specialist, and
Extra Labor comprise pool staff and management.
2.3 Support Services Scope of Work. Duties shall be performed primarily by the
incumbent identified by job title, however, the City Administrator may delegate
ILA — City & MPD Pool Operations and Support Services
ILA • CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.112013 rs (FINAL for signature approved 12.10.13)
R �'��0[- 1� -1
(
57
responsibilities based on staff availability and organizational needs. Tukwila
shall perform duties described in "Exhibit 2" as needed and requested by the
Board President or his or her designee.
2.4 Support Services Cost Basis. TPMPD shall pay Tukwila for providing support
services based on the hourly wages and benefits of City staff and their time
spent providing support services, plus 10% for overhead expenses. Support
Services will cost approximately $6,600 per month; however nothing in this
agreement limits Tukwila's ability to invoice more than $6,600 per month.
2.5 Monthly Invoice. Tukwila shall provide to TPMPD a monthly invoice for
support services provided to TPMPD outlining the nature of the services
provided, the hours of service provided, the hourly rate applicable to such
services and the expenses incurred no later than 15 business days after the end
of each month. Payment shall be due from TPMPD 30 days from the date of
invoice and made payable to the City of Tukwila.
2.6 Employees. All City employees who provide the TPMPD the services called for
in this Agreement shall be employees of the City, and not employees of the
TPMPD. Except as provided in this Agreement, the employees of the City who
are performing the services called for in this Agreement shall not be entitled to
any benefit from the TPMPD. The City shall, at all times, be solely responsible
for the conduct of its employees in performing the services called for in this
Agreement. The City shall be solely responsible for all compensation, benefits
and insurance for its employees. The TPMPD agrees to adopt and enforce the
City's policies and procedures related to employee safety, pool behavior and
workplace harassment.
2.7 Records. All records relating to the provision of the services called for in this
Agreement shall be considered records of the TPMPD, and shall be retained in
accordance with the records retention requirements of the TPMPD; provided,
the City may retain copies of any records that it must retain to comply with its
own retention requirements or other applicable laws.
3. Indemnification and Hold Harmless. Each party agrees to defend, indemnify, and hold
harmless the other party and each of its employees, officials, agents, and volunteers from
any and all losses, claims, liabilities, lawsuits, or legal judgments arising out of any
negligent or willfully tortious actions or inactions by the performing party or any of its
employees, officials, agents, or volunteers, while acting within the scope of the duties
required by this Agreement. Each party shall be responsible for its own legal costs and
attorneys' fees. This provision shall survive the expiration of this Agreement. This
provision shall also survive and remain in effect in the event that a court or other entity
with jurisdiction determines that this Agreement is not enforceable. It is further
specifically and expressly understood that the indemnification provided herein constitutes
each party's waiver of immunity under industrial insurance, Title 51 RCW, solely to
carry out the purposes of this indemnification clause. The parties further acknowledge
that they have mutually negotiated this waiver.
ILA — City & MPD Pool Operations and Support Services
ILA - CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL for signature approved 12.10.13)
58
[ -2 -]
3.1 Insurance. Each party shall carry and maintain, for the duration of this
Agreement property and liability insurance coverage for all operations,
facilities, equipment, and personnel, including liability, at not less than the
amount and coverage's as existing on the date of this Agreement in a form and
with a company acceptable to the other party.
4. General Provisions.
4.1 Effective Date. This Agreement shall be effective upon ratification by each
Party's governing body and execution by TPMPD's Board President and the
Mayor of Tukwila.
4.2 Amendment. This Agreement may be amended only upon the consent of both
Parties. Any amendments shall be in writing and shall be ratified and executed
by the Parties in the same manner in which this Agreement was originally
adopted.
4.3 Waiver. The waiver by any party of any breach of any term, covenant, or
condition of this Agreement shall not be deemed to be a waiver of any
subsequent breach of the same term, covenant, or condition of this Agreement.
4.4 Severability. If any provision of this Agreement shall be held invalid, the
remainder of the Agreement shall not be affected thereby.
4.5 Entire Agreement. This Agreement represents the entire understanding of the
Parties and supersedes any oral representations that are inconsistent with or
modify its terms and conditions.
4.6 Counterparts. This Agreement shall be effective whether signed by all Parties
on the same document or signed in counterparts.
4.7 Notices. Any notice to be provided under the terms of this Agreement, shall be
delivered by certified mail, return receipt requested, or by personal service to
the following:
For Tukwila: For TPMPD:
City Clerk President
City of Tukwila TPMPD
6200 Southcenter Blvd. 6200 Southcenter Blvd.
Tukwila, WA 98188 Tukwila, WA 98188
ILA — City & MPD Pool Operations and Support Services
ILA - CITY MPD Pod Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL to signature approved 12.10.13)
[ -3 -1
59
60
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed.
CITY OF TUKWILA
Attest:
Christy O'F a erty, City Clerk
Approved as to Form:
ciuk
Shelley M. Kerslake, City Attorney
Attachment:
TUKWILA POOL METROPOLITAN
PARK DISTRICT
By:
Title: oard President
Dated: - —�
Attest:
Exhibit 1: Pool Operations Scope of Work
Exhibit 2: Support Service Scope of Work
ILA — City & MPD Pool Operations and Support Services
Title: Clerk of the Board
Approved as to Form:
Brian Snure, Attorney for TPMPD
ILA - CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.112013 rs (FINAL for signature approved 12.10 13)
[- 4 -]
Exhibit 1
Tukwila Metropolitan Park District Pool Operations Scope of Work
The following detailed duties which are performed by City of Tukwila staff to ensure safe
operations and programming at the Tukwila Pool.
II Ili ' I
101116'1,
1,1111 '1111,,,IP,,'1,ily,u11111011111,'
n1 nio 11,111,1111111,11,1r
Pool Program Operations, These services are billed to the MPD salaries, benefits, and
Extra Labor budget.
1. Staff Scheduling: Scheduling staff is based upon anticipated pool users and scheduled
programs, classes, and/or lessons.
2. Pre-Service Training and Orientation: Provide pre-service training and orientation to
new employees.
3. In-Service Training: Provide scheduled in-service training and required drills to ensure
staff respond efficiently in emergency situation.
4. Procedures Manual: Maintain a comprehensive Procedures Manual.
5. Outreach and Communication: Implement marketing plan and outreach initiatives.
6. Pool Scheduling: Staff shall plan and schedule pool use to accommodate the MPD's
mission, vision and goals.
7. Customer Service: answer questions; facilitate registrations, facility rentals, and
general inquiries.
8. Pool Program and Event Implementation, examples include:
• Lap Swim/Family Swim
• Open Swim
• Gender Specific Swim
• Group Swimming Lessons
• Private Lessons
• Teen Late Night
• Rental - Private Party
• Rental - Aquatics Teams
• Rentals for Specialized Aquatics Activities
• American Red Cross Lifeguard Training
• American Red Cross Water Safety Instructor Training
• Vertical Exercise
• Water Walking
• Water Aerobics
• April Pools Day
• Floating Movie Nights
• Other Programs and Events as determined
2. Pool Facility and Maintenance Operations. These services are billed to the MPD salaries,
benefits, and Extra Labor budget.
1. Obtain Health Department Permit for the pool facility and follow WAC 246-260 for
Water Recreation Facilities (WRF).
2. Maintain current pool operator certifications.
ILA — City & MPD Pool Operations and Support Services
ILA - CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12 11.2013 rs (FINAL for signature approved 12.10 131
[- 5 -]
61
3 Maintain proper water quality using appropriate disinfection and water b
practices.
4. Follow and comply with all regulations and guidelines for public swimming pools.
5. Respond to pool water contamination issues according 10 Health Department
Regulations.
6. Perform safe chemical h'andling techniques.
7. Maintain a balanced level of disinfection in the pool and conduct regular pool water
tests every three hours according to Health Department Regu!ations.
8. Perform routine chemical dosing calculations and add chemicals as necessary to adjust
and maintain the Langelier Saturation/Calcium Saturation Index of the water to prolong
equipment life.
9. Perform routine water tests and cross reference the automated chemical feed system
and make changes as necessary.
10. Work closely with the Health Department as needed.
11. Maintain the filter system through routine backwashing and filter grid cover
replacement.
12. Maintain pool cleanliness and appearance through routine pool vacuuming and
brushing.
13. Maintain boiler systems and complete safety checks on boilers to ensure code
requirements for pressure vessels is being followed in accordance with state
regulations.
14. Ensure back-check vaives are tested and inspected annually.
15. Ensure facility is 'Virginia Graeme Baker Pool and Spa Safety Act (VGBA) compliant.
16. Ensure facility meets requirements of the Revised Americans with Disability Act
(ADA).
17. Ensure facility meets code requirements for water access and water safety.
18. Conduct routine inspections and maintenance of both mechanical and operational
equipment: diving board, slides, lane lines, extension poles, basketball hoop, pool
covers, guard chairs, handrails, pool stairs, chair lift, natatorium d000, rescue
equipment, pace clocks, pumps, boilers, chemical feed system, motors, air handling
units (AHU) belts and filters, valves, make-up water systems, water and sewer meters,
lighting, electrical systems, domestic plumbing (toilets, showurs, sinks, hose spigots,
drinking fountains) pool water plumbing, boiler system plumbing, lockers, partitions,
dispensers, janitorial cguipoucnL
19. Ensure facility cleanliness and appearance through daily janitorial cleaning.
20. Maintain janitorial supplies inventory, equipment and provide training to staff on daily
cleaning procedures.
21. Perform routine deep cleaning of various components and equipment of the facility.
22. Perform various maintenance repairs as needed.
23. Maintain current signage according to Health Department Regulations.
24. Maintain current Material Safety Data Sheets (MSDS) for all chemicals and post
information foliowing Health Department Guidelines.
25. Maintain accurate and detailed records of pool water chemistry, Langelier
SaturationlCalcium Saturation Index, pump pressure and vacuurn gauges, boiler system
logs, chemical dnxiug, utility consumption, air and water temperatures, water quality,
general facility safety.
ILA — City aMPo Pool Operations arod Support Services
ILA i CITY !OD Poot Operations and Support Senfices Attachment A (Scope) FINAL 12.11/013 rs (FINAL tor signature approved 12.10.13)
62
[-6-]
26. Create and maintain a preventative maintenance plan and impl mentation schedule for
all systems and equipment ioibcfacilby.
27. Develop and continually update an Emergency Emergency Action Pian (including site plans,
evacuation procedures and facility shut-down res) for facility equi ment in
conjunction with pool operations p!ans and procedures.
28. Inform pool staff of any known unsafe conditions.
29. Maintain a clean and presentable appearance to the public, respond respectfully and
appropriately to pool patrons' concerns and issues and conduct trainings for pool staff.
30. Manage multiple maintenance contracts (HVAC, Fire Alarm, Burglar Alarm,
Backflows, Boilers) coordinate with contractors (repairs and emergencies), and
purchase from supplies vendors (operating supplies, p001 chemicals, janitorial p/odocto,
maintenance supplies, equipment supplies, replacement parts).
31. Ensure safe water for swimrning by heating it, treating it, testing it, filtering it, and
balancing it.
32. Respond and troubleshoot any situation that comes up (i.e. colored water, cloudy water,
boiler failure, temperatures cold in water, air or showers, pump failure, water chemistry
issue, vomit and/or fecal iucideot, water leaks, fire alarm, burglar alarm, power outage,
and any emergency situation (see Exhibit B — Pool Operator Response Scenarios below
for examples) by providing 24hr callout service.
Technical Support. Services provided on an as needed basis. These services are billed as a
support service based upon the hourly wages and benefits of City staff and their time
incurred providing support services, plus 10% for overhead expenses.
1. Perform essential calculations for both liquid and solid forms of measurement.
2. Respond to pool water contamination issues according to Health Department
Regulations.
3. Calculate dosing requirements for any and all chemicals to be used in the pool.
4. Perform routine chemical dosing calculations and add chemicals as necessary to adjust
and maintain the Langelier Saturation/Calcium Saturation Index of the water to prolong
equipment life.
5. Deal with water prob!ems (poor circulation, cloudy water, colored water, algae, stains,
scale, and foaming water).
6. Operate, interact, manipulate and calibrate the computerized chemical feed system.
7. Provide information on water circulation, flow rates, filter sizing, surge tanks, float
valves, make-up water vaives, entrapment issues, surface water removal vs. main
drains, pump influence and effluence, filter vacuum, parts and maintenance of pumps
and motors, cavitation, variable frequency drives, valves, piping, and health department
codes when needed.
W. Provide information on pool filtration systems; filter rates, different forms of filter
media, calculating filter system sizing and requirements, and maintenance of filter
systems when needed.
9. Make adjustments to maintain air quality and energy loss in accordance with aquatic
industry standards, and Heaith Department requirements
10. Proficient with WebCNTRL software to be able to monitor, test, adjust, schedule,
troubleshoot, and track, al! facility systems and equipment.
l\. Monitor and maintain surveillance system for reception desk ti!Is.
ILA — Cit & MPD Pool Operations and Support Services
ILA - CITY WO Pod Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL tor signature approved 12.10.13)
(-7�
4. Pool Grounds and Landscaping. These services are billed as a support service based upon
the hourly wages and benefits of City staff and their time incurred providing support
services, plus 10% for overhead expenses.
1. Mow turf areas weekly or as needed — Approximately March to October.
2. Weed flower beds weekly — March to October.
3. Fertilize 2 times per year — spring & fall.
4. Spray broadleaf herbicide as needed to keep weeds away.
5. Rake and dispose of leaves — seasonally.
6. Empty waste receptacles weekly (or more) — year-round.
7. Keep areas around gas meter and oil tank weed free.
8. Blow off walkways and other hard surfaces after mowing and/or as needed.
9. Spread de-icer when walkways are icy.
10. Annual tree and shrub pruning.
111,1,11
The City of Tukwila's Human Resources Department coordinates the recruitment process of all
MPD employees, manages employee records and administers a benefits program. Below details
duties involved within each task. These services are billed as a support service based upon the
hourly wages and benefits of City staff and their time incurred providing support services, plus
10% for overhead expenses.
1111,1,1,1;1,
1, 0,,
• Employee Recruitment:
1. Route Personnel Requisition Form for signatures
2. Create job posting from job classification
3. Advertise jobs
4. Review all applications for possible candidates to interview
5. Coordinate interview panel and schedule interviews, as needed.
6. Administer testing if needed
7. Deliver tentative offer of employment
8. Conduct reference check to include SSCI background check on all finalists
9. Make final offer of employment or rescind tentative offer
10. Prepare employment forms and create personnel file
11. Schedule orientation for employee to complete forms
2. Maintenance of Employee Records
1. Data gathering.
2. File maintenance and retention.
3. Processing and recording Personnel Actions.
4. Key Card Access Processes.
ILA — City & MPD Pool Operations and Support Services
ILA - CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL for signalure approved 12.1113)
64
[- 8
. Benefit Administration
1. Coordinate health, dental and vision benefits for full-time employees.
2. Implement employee wellness program.
3. Coordinate retirement benefits.
4. Facilitate employee training and education tracking.
5. Coordinate industrial insurance, manage worker's comp claims.
4. Personnel Policies and Procedures
1. Implement City personnel policy and procedures manual.
2. Research and analyze City policies.
3. Review policies.
4. Implement policy training as needed.
WL
The City of Tukwila provides hardware and software to the MPD, including computers, printers,
telephones, and important software to ensure efficient operations of the Pool. Technological
services and support is provided by the City's Information Technology (IT) Department. These
services are billed as a support service based upon the hourly wages and benefits of City staff
and their time incurred providing support services, plus 10% for overhead expenses. The
following is performed on an as needed basis
„ „, ,1111 11 11+1 1 I.. 11 11 Ill.. 111', „ 1,1111, ' ,1.1111 .1' 1,1 11.111.1111111,11'1,11111 11, 1'11111 ,11.101,11 '1 11 01.1 1 1 ' 11,111'1 1,11'111,1 1.
1' 1 1 11.1 11,1 .111111 ,1111 111.11. 1.111.1,11 11, 1 , „1 1 1 11.1 01, 11 111,1 .1.11 1111 .111 ,111 11 1111111 , 1,11 11 .11;
Telephone Support The Mitel phone system is utilized throughout the City of Tukwila,
including the Tukwila Pool. The Voice Over IP system (VOIP) (versus analogue system)
provides interconnectivity throughout City Departments.
2. Cell Phones: The MPD has 2 cell phones serviced by Verizon; each cell phone utilizes the
negotiated contract pricing the City receives through the Washington State Cooperative
Agreement (WSCA) contract.
Hardware: The MPD utilizes hardware such as central processing units, monitors, printers,
routers, switches, card scanners, cash drawers, cabling and fiber wiring owned by the City of
Tukwila. The IT department provides support and replacement on an as needed basis.
4. Network and Servers: The MPD utilizes server space on the City's servers and network.
This includes storage for email, home directory documents, CLASS (point of sale and
registration software), and includes network services such as virus checking, spam filtering,
routers, hubs, switches and wiring for connectivity. This allows Pool staff and City staff to
share files, and take advantage of a multitude of network capabilities.
5. Software The MPD email is currently using the City's email system licensed under the
Microsoft Enterprise Agreement. The MPD utilizes CLASS software and shares a license
with the City. CLASS is the Recreation Management System used for Point of Sale (POS),
program registration, facility booking and participant database. The license is not
transferable. WebCTRL is software utilized for communication with the pool controls and
water system, this software is currently controlled by the City (for firewall protection)
ILA — City & MPD Pool Operations and Support Services
ILA • CITY MPD Pod Operations and Support Services Attachment A (Scope) FINAL 12112013 re (FINAL for signature approv ad 12.10.13)
[- 9 -]
65
however could be easily released in the future if needed.11 staff and Parks and Recreation
Staff troubleshoot on an as needed basis.
6. Printers: The MPD utilizes three printers that are maintained by the City on an as needed
basis.
7. Website: The current MPD Website was designed, coded and then converted into a
Word Press template for ease of use. The IT department coordinates hosting and dornain
renewal for the tukwilwapool.org website.
8. Maintenance: The IT department provides overal! maintenance to equipment ment and software
on an as needed basis.
ILA — City & MPD Poo Operations and Support Services
ILA - CITY MPD Pod Operations and Support Services Attachment A (Scope) FINAL 12)112013 Is (FINAL for signature approved 1210.13)
66
Exhibit � ��'�`'t �
^'
Tukwila Metro olitu Park District Support Services Scope of Work
Support Services are performed by City of Tukwila staif to provide support to the TPMPD
as requested by the Board President or desi All of these services are billed based upon
the hourly wages and benefits of City staff and their time incurred providing support
services, plus 10% for overhead expenses.
Administrative services performed by the City Clerk's office includes:
Records Management: Organize and maintain District records and files according to state
archive requirements:
1. Provide guidance and direction to staff on retention and disposition of records.
2. Keep staff up-to-date on changes to laws and State retention schedules.
3. Directly responsible for retention of records such as resolutions, contracts, and
meetings and hearings (agenda packets, meeting minutes, legal notices, audio
recordings) in accordance with State retention schedules.
4. Public Records Requests: Process and respond to public records requests as needed and
maintain database. ]fa request is received, the following steps are involved: Review
and distribute the request; set timelines based on 5-day legal requirement; request
Board attorney review of any responsive records to ensure exempt items are logged per
RCW 42.56; assemble and copy documents; assess charges; compose fulfillment
correspondence to requester.
2. Documents/Claims/Litigation/ Bids, etc.:
1. Contracts: Review for accuracy and ; collect signatures and distribute.
2. Claims/Litigation: Accept and route claims for damages and l i filings and
appeals.
3 Recorded Documents: Transrnit documents to King County Recording Office; pay fees
and track until the documents are returned; scan into the Di itd Records Center; file
paper document.
4. Bids: Review and publish bids based on legal requirements. Provide services to accept
secure bid documents per State law and open bids from vendors, as needed.
5. Elections: Coordination with King County Elections as needed in conjunction with
ballot measures.
3. Composition and Distribution of Minutes from MPD Board Meetings:
1. Staff support at MPD meetings, with responsibility for operation nfnecocdingoystem,
parliamentary procedures, providing assistance to Commissioners and members of the
public and collecting speaker sign-up sheets and any other information distributed at
the meeting for inclusion in the public record file.
2. Upload and index audio recording of meetings into the Digital Records Ceotcc Label
and file CDs.
3
Prepare meeting minutes, distribute draft to City and MPD staff for reviow, make
changes as needed, and provide copy to Commissioners for review.
4. Provide final copy of minutes to Commissioners under "Consent Agenda" item at next
Board meeting and collect signatures.
|LA — Qty & MPD Pool Operation arid Support Services [-l1-]
- CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL tor signature approved 12.10, 13)
5. Scan and index signed minutes and index into the Digital Records Center for
availability to staff and the public, file paper copy for long term records retention.
4. MPD Board Meeting Facilitation:
1. Prepare meeting rooms: Arrange tables, podium, place microphones and run cords as
needed.
2. Set up information for the public including agenda packets and speaker information.
3. Arrangeinents narneplates, gavel, cups and water pitchers on the dais.
4. Set up recording device.
5. Return the above items to storage after meeting and return room to its original
configuration.
5. Notice meetings:
1. Monitor draft agendas for awareness of any public notice requirements (i.e. special
meetings, public hearings, executive sessions).
2. Submit required notices to newspaper for publication and distribute to notification list
and post per legal requirements.
�
Scan notices and index into the Digital Records Center and name intuitively for easy
access. Distribute electronic and paper copies and file paper copies.
4. Track affidavits of publication and file per legal requirements.
6. Collect agenda items prepare agendas, aod prepare meeting packets and agenda items:
1. Maintain tentative agenda templates aodnonxatowhb agenda item information as
provided by staff
2. Distribute draft agenda to applicable staff the week prior to each meeting, including
information on deadlines for submission of agenda packet materials.
S.
Review agenda packet submissions for completion and accuracy, and contact staff as
needed for revisions.
4. Create agenda face sheet.
5. Produce draft and final versions of resolutions. Review for content and accuracy and
complete resolution tracking sheet. Ensure draft resolutions are reviewed by the
Commission Attorney.
6. Create Info Memos for agenda items and craft new resolutions as needed.
7. Provide agenda packet materials to City Administrator and Board President for review.
8. Participate in agenda review meetings and make changes to materials (or contact staff)
as needed.
9. Produce and distribute monthly agenda packets for Commissioners, staff and public.
Production process includes review of materials for content and sequencing (including
page breaks and inclusion of color inserts as needed), scanning or importing of
documents into the Digital Records Center, electronic enhancement or resizing of
images, electronic page numbering, generate searchable text, intuitively name agenda
items, email link to packet materials, production of 20 paper packets for Board
members and the public.
ILA — City & MPD Poo Operations and Support Services
ILA CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.11.2013 rs (FINAL for signature approved 12.10.13)
68
0,11
Provided by the City of Tukwila's Finance Department:
Provide Risk Management Administration:
1. Obtain insurance through the Washington Cities Insurance Authority (WCIA).
2. Coordinate annual insurance audit. MPD Treasurer meets with WCIA representative
and reviews coverage and prior year claim results.
3. Report as necessary to insurance authority: provide incident and accident reports and
perform necessary follow-up.
2. Accounting Services, Recording, Reporting:
1. Annual reporting: prepare and distribute annual financial reports including to MPD
Board.
2. Prepare Schedule of Financial Assistance (for grants received by the MPD) to the State
Auditor's Office.
3. Support State Auditor's Office with annual audit, as requested.
4. Maintain accounting records and prepare reports including: expense reports, revenue
reports, quarter payroll detail reports and other reports as requested.
5. Prepare and submit Department of Revenue monthly excise tax return.
6. Provide semi-monthly payroll processing and file necessary monthly, quarterly, and/or
annual payroll reports and returns.
7. Provide general accounting services and reports to the Board on the status of TPMPD
funds.
8. Provide accounts payable services, payment of invoices and purchasing card
administration.
9. Provide daily revenue recording, receipting, banking, and credit card reconciliation
activities.
10. Liaison with King County. Finance staff work with King County as they collect
property taxes on behalf of the MPD. Property taxes are electronically transferred 2 — 3
times a week. Journal entries are prepared on a weekly basis to record the receipts in
Eden (City's accounting software). County reports on property taxes must be
reconciled at least annually to ensure proper accounting.
11. Prepare annual resolutions for property tax collections and file with King County.
12. Invest excess funds as available.
13. Provide support to Parks and Recreation Staff for grant funding and tracking to ensure
all granting requirements are satisfied. Perform monthly bank account reconciliation.
14. Fixed asset accounting. Tracking and documenting costs of/for assets, calculating
depreciation and list on financial statements. Asset counts are required on a periodic
basis.
15. Retain all records for the MPD in accordance to the WA State records retention
schedule. Records are destroyed when the schedule allows and proper documentation
is prepared to record what records are destroyed and when.
16. Prepare and present annual budget in coordination with Parks and Recreation
Department.
17. Prepare and update 5 and 20 year plan in coordination with Parks and Recreation
Department.
ILA — City & MPD Pool Operations and Support Services
ILA - CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 12.112013 rs (FINAL for signature approved 12.10.13)
[- 13 -]
69
11111 11 1 1���
1 1 11 1 '1111111111 111 111 111 711 1111 , 1 1 1111 1111 1111 1111111011
Provided by the City of Tukwila's Parks and Recrea ion Department:
l. Supervise Pool staff and daily operations perforrned at the Tukwila Pool as detailed in
Exhibit 1.
2. Coordinate support services with City of Tukwila's Finance Department, Human
Resources Dep2u-tment, Information Technology Department and City Clerk's Office.
Support Assistance to the MPD Board, as needed.
1. Attend quarterly rneetings, as needed
2. Attend annual MPD Board retreat, and annual budget workshop, as needed.
3. Prepare long-term agenda for MPD Board by forecasting MPD annual needs.
4. Research and prepare informational memos, documents, reports and presentation to the
MPD Board.
Examples include:
1 .Annual budget developrnent, presentation, and monitoring.
2.Financial plan developrnent, monitoring and updating.
3.Capital Improvement Plan development and planning.
4.Fees analysis: research, report, and presentation.
5.Request For Proposals, example: RFP for Legal Services docurnent
4. Capital Project Management
1. Prepare bid documents and coordinate bid processes (RFP, RFQ etc.).
2. Prepare and execute contract documents, change orders, amendments, invoicing
3. Oversee Project: Document progress, attend construction meetings, and provide
direction and input.
4. Prepare reports: progress reports, financial reports.
5. Prepare and present project closeout documents.
6. Manage ancl coordinate warranty work related to capita 1projects, umnceded.
ILA — City & MPD Poo Operations and Support Services
ILA i CITY MPD Pool Operations and Support Services Attachment A (Scope) FINAL 1a 11a013 rs (FINAL for signature approved 12.10.13)
70