HomeMy WebLinkAboutCAP 2014-03-11 Item 2A - Contract Amendment #3 - Duwamish Gardens Design with JA Brennan AssociatesTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bob Giberson, Public Works Director
By: Ryan Larson, Senior Engineer
DATE: March 7, 2013
SUBJECT: Duwamish Gardens
Project No. 90630102, Contract No. 12-007
Contract Amendment No. 3
ISSUE
Approve Amendment No. 3 to Contract No. 12-007 with J. A. Brennan Associates.
BACKGROUND
In February 2012, the City entered into a consultant agreement with J.A. Brennan Associates for the
design of the Duwamish Gardens project. The contract was amended in October 2012 to add
additional project scope to include a detail cultural resources investigation required by the Corps of
Engineers. Based on this investigation, the Corps determined that the project would have an
adverse effect on historic and prehistoric artifacts on site.
DISCUSSION
With an adverse effects determination from the Corpe, the City is required to consult with local
consulting parties including local thbea, state and king county historic preservation off|oes, and
granting agencies to develop an archaeological mitigation plan. The consultation process is
expected to take 6 months to 1 year to complete. The Corps understands the City's desire to begin
construction this summer and is conducting twice monthly consultation meetings. Our consultant is
drafting the plan based on input from these meetings and will detail how the work will proceed, what
monitoring will take place, and what will take place if artifacts are found during construction.
In addition to the added cultural work. the consultant has provided assistance in preparing
information for various grant app|icationo, the proposed land avvap, and will add a focal point per
recommendation from the Citizens committee. Due to these added items, the consultant agreement
will need to be modified to add the additional work tasks and provide added compensation.
Fiscal Impact
The current agreement with J.A. Brennan is $407.407.80 and with this amendment, the new tota will
be $448.018.76. The 2014 CIP has $460.000D0 budgeted in design. The mitigation plan will
increase the overall construction budget but the totat extent is unknown at this time. Staff has been
in contact with the State RCO regarding this issue and additional money may be available if needed.
RECOMMENDATION
Approve Contract Amendment No. 3 with J.A. Brennan Associates for additional work in the amount
of $40.610.96 and consider this item at the March 17, 2014 Regular Consent Agenda.
Attachments: Page 65, Proposed on1oC|P
Amendment # 3
eAPwsng\Pnosora\A-onpmjems\n==mish Gardens m`oRO2wo63oomm°sign \mpo MEMO Design Design Amendemnt ndr=
24
CITY OF TUKWILA CAPITAL PROJECT SUMMARY
2014 to 2019
PROJECT: Duwamish Gardens Project No. 90630102
DESCRIPTION: Purchase and restore site as a salmon estuary and passive park.
This project is included in the WRIA 9 Saimon Recovery PIan's efforts to acquire and restore 20-acres
JUSTIFICATION:
' ' *ithintheDu*amisheomary.A|suindudeooU,iworfrontpmpertyhnmEMprgino|WyGmTuhwi|a|nf|B|vd.
STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent,
MAINT. IMPACT: With a new passive park, additional maintenance will be needed,
Design funding from State Salmon Recovery Board (SRFB) and King Conserva ion District (KCD).
COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futures, WA
State Aquatic Lands and WA State Earmark grant.
FINANCIAL Through Estimated
in 000's
2012 2013 2014
2015
2016
2017
2018
2019
BEYOND TOTAL
.
EXPENSES
Design
200
260
460
Land(R&w )
2.116
50
150
2.316
Cunst. Mgmt.
15
250
50
315
Construction
7
75
1.300
750
2,132
TOTAL EXPENSES
2,323
400
1.700
800
0
0
0
0
0
5.223
FUND SOURCES
Awarded Grant Land
2.011
2.011
Award Grant Design
111
850
139
800
Proposed Grants
1,550
780
2.330
Mitigation Expected
0
City Oper. Revenue
201
50
11
20
0
0
0
0
0
282
TOTAL SOURCES
2,323
400
1.700
800
0
O
0
0
0
5.223
Project Location
2014 2019 Capita Improvement Program
37
26
City of Tukwila
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:12-007(C)
CONTRACT FOR SERVICES
Amendment #3
Between the City of Tukwila and J.A. Brennan Associates
That portion of Contract No. 12-007 between the City of Tukwila and J.A. Brennan
Associates is amended as follows:
Section 1:
Scope of Services. Work under this contract shall be amended to include reimbursement
for direct expense and costs associated with additional contract scope of services
including contract administration, grant application assistance, developing an
archaeological mitigation plan, project meetings, permit coordination, contract
specifications, and focal point design. See Exhibit A, attached, with additional scope of
service.
Section 3:
Time for Performance. Work under this contract shall commence upon the given of
written notice by the City to the Consultant to proceed. The Consultant shall perform all
services and provide all work product required pursuant to this Agreement by December
31, 2014, unless an extension of such time is granted in writing by the City.
Section 4:
Payment. Payment is hereby changed to include an additional $40,610.96 for this
additional scope of services. The maximum amount payable under this contract as
amended inclusive of all fees and other costs shall not exceed $448,018.76 without
express written modifications of the Agreement signed by the City.
All other provisions of the contract shall remain in full force and effect.
Dated this
day of , 2014.
CITY OF TUKWILA CONTRACTOR
Jim Haggerton, Mayor Printed Name/Title:
CA: 2012
Page 1 of 2
27
/441 ILA
���t� of City «ukwnxva
6200 Southcenter Boulevard, Tukwila WA 98188
Agreement Number:12-007(C)
ATTEST/AUTHENTICATED APPROVED AS TO FORM
City Clerk City Attorney
CA: 2012
28
Page 2 of 2
March 3, 2014
Exhibit A
Scope of Work — Additional Services
Duwamish Gardens
°
a brennan
ussoci^ccx ,uc
Landscape Architects & Planners
100 S. King Stree Suite 200, Seattle, WA 98104
t. 206.583-0620 f. 206.583.0623
wvp.ja b/roo an. corn
Prepared For:
Ryan Larson, the City of Tukwila Public Works Department
Project Description
^"~~~^°
This request for fee for additional services includes several items as listed below:
Task 1 — Administration
Administration costs are higher than budgeted due to lengtheni of p jectscbeduk:(inoreaxedumouo1n
of invoicing and project acbeduhno). Administration tasks include meeting coordination, scheduli
contract administration and subconsultant administration costs and expenses.
Task 2 — Grant Application Assistance
SRFB grant application assistance We co ions of the application and provided cost
estimating and correspondence.
Task 3 — Meetings and Coordination
• Coordination with Tempkin/adjacent property owner-Land swap discussions and process may
affect p ject costs, permitting and cause for redesign. Some redesign is being required to
accommodate proposed new property boundary. JAB and MFA participated in a meeting w/ the
property owner. Additional work, meetings or redesign associated with the land swap is required.
o Prepare land swap exhibits & turning radius
o
Coordination with property owner, their consultants, design team, and City on land swap
o
Attend meeting at City of Tukwila
o
Revise pr ject plans to accommodate land swap
Sound Transit Coordination-attended 1 site visit, had direc correspondence, submittal and
response; another submittal and correspondence is forthcoming; design, coordination and review
regarding downspout design is forthcoming and will require coordination w/ Sound Transit.
Downspout alterations will cause design changes to grading, planting and irrigation design.
o Prepare Guideway water diversion preliminary design
o Prepare Guideway water diversion final design
• Seattle Ci Light coordination via phone and email, a submittal and response
to submittal; more coordination and resubmittal required for compliance. Seattle City Iight
related design changes are minor and require minor planting adjustments.
City of Tukwila Duwamish Gardens Scope of Work 1
• Technical Review for King one meeti comments at meeting and from multi
members following; response to comments in matrix forrn; design changes are anticipated to
include planting and possibly other minor site features such as fencing or paving.
Task 4—Permitting
• Permit- DMMO meeting attended by JAB and S&W;
• Section 106 still under review; the Army Corps has requested additional information, and a
Memorandum of Agreement with the Tribes will be required. The subtasks are:
o
Bi-weekly Meetings & MOA Coordination
o
Eligibility Determination for Historical Archaeology Component of Site
o
Mitigation Plan
o
Finalize Curation
ESA Paragon will provide these services witli assistance from JA Brennan. JA Brennan will
participate in up to 12 bi-weekly meetings and will support to ESA in review and correspondence.
Task 5— Specifications
• Specifications-change requested to provide APWA/WSDOT format
Task 6 — Focal Point Design
City desires, as well as Community and Tribal interac ioos have shown tha there interest in an iconic
feature on site to draw attention to the site as well as to educate and interpret historic information. This
component has been budgetarily estimated irito the project hutreguiredfurtherdeve|opooeutiuc|uding
• Alternative design
• Schematic design
• Detail design (Structural and electrical engineering fees, if any, not included)
• Meeting (up to 2)
• Specifications
• Cost estimating
Assumptions
• Original contract ended Feb 7, 2013, and has been extended by City. Extra service administration
fees include those administration subtasks inculTed from this date to an anticipated end of design
phase, assurned to be December 2014. The Corps Section 106 Archaeology review has the
biggest effect on pr jec\ schedu/n, though we are in a bi-weekly call process to try to expedite the
forthcoming Memorandum of Agreement.
• Original contract reflects 2012 rates and in this amendment, 2014 rates are being used.
• For bi-weekly meetings associated with the Section 100 extra services, we assume up to 12 phone
meetings
• Focal point design assumes no extra structural engineering or electrical engineering required.
City of Tukwila Duwamish Gardens Scope of Work 2
30
EXHIBIT B
City of Tukwila Public Works
J.A. BRENNAN ASSOCIATES, PLLC March 3.2014
DUWAMISH GARDENS DESIGN ADDITIONAL SERVICES 2
WORK
ITEM
Rate
DESCRIPTION
45 00
P1
$118;00
MP
00
00
DS
Designer
8
CN
Admin
Total
JAB
Hours
Total
Labor
Total
Total
J.A. Bierman
wl Markup
Total
MFA
Total
Shan. & Wil.
ESA
Markup
Grand
Total
1
1.1
1.2
1.3
2.
3.1
3.1
3.1
3.1
3.1
3.2
3.3
3.4
3.5
3.6
3.7
Administration
Project Invoices
Subconsultant Coordination
Scheduling
Total
11
11
10
4
24
22
16
4
42
2,013.00
1,658.00
463.00
2,013.00
1,658.00
463.00
2,013.00
1,658.00
463.00
4 ,134:00
Grant Application Assistance
SRFB application support
Total
Meetings and Coordination
Tempkin - Land swap exhibits
Tempkin correspondence
Tempkin meeting - - -- - - -- -- --
Tempkin revise project plans
Sound Transit Site Visit and Correspondence
Sound Transit Submittal and Response Coordination
Sound Transit Guideway Downspout Alteration Design
Seattle City Light correspondence
Seattle City Light Submittal and Response Coordination
King County Technical Review meeting and correspondence
King County Tech committee design changes
0.00
2.013.00
1,658.00
463.00
4,134.00
2
2
4
4
8
6
4
2
s
4
6
2
4
4
7
9
16
4
7
6
13
675:00 20
212,00 20,00
424.00 20.00
424.00 20.00
667.00 20.00
848.00 20.00
993.00 50.00
1,470.00 20.00
424.00 10,00
629.00 50.00
636.00 20.00
1,113.00 40.00
695,00
A0
232.00
444.00
444.00
687.00
868.00
1,043.00
1,490.00
434.00
679.00
656.00
1,153.00
695,00
00
0.00
0:00
232.00
444.00
444.00 - - --
987.00 3,000.00
868.00 - - -- -- --
1,043.00
1,818.00 - - -- 3,28040
434.00 - -. - -.
679.00
656,00
1,153.00 -- - - --
00
0.00
0,00
0.00
0.00
0.00
3,000,00
0.00
0.00
- - -- 3,280.00
0 00
0.00
...0.00
0.00
Total
23
80
7,840.00 290.00
0.00
0 6,280.00
0.00
0.00
6,280,00
0.00
695.60
0:00 :695.00
0.00
0.00
0.00
300.00
0.00
0.00
328.00
0.00
0.00
0.00
0.00
628.00
232.00
444.00
444.00
3,987.00
868.00
1,043.00
5,098.00
434.00
679.00
656.00
1,153.00
15,038.00
4
4.1
4.2
Permitting
DMMO meeting - - -- - - -- - - --
Section 106 Final cultural preconstruction tasks
To
5.
Specifications
APWA Specifications
6
6.1
6.2
6.3
6.4
6.5
6.6
Total
Focal Point Design
Alternative Design
Schematic Design
Detail Design (90, 100 %)
Meetings (up to 2)
Specifications
Cost Estimating
01
4
12
6
16
16
4
28
32
580.00 10.00
436.00 4000
4,016;00. 50.00
8
848.00 10.00
4
3
4
4
2
4
2
3
12
10
10
24
12
8
7
00 10.00.
1,140.00
20.00
1,063.00 20.00
2,244.00 80.00
1,428.00 40.00
926.00 20.00
781.00 20.00
590.00
3,476.00
4,066.00
858.00
590.00
6,364.00
28,880.00
0.00
3,000.00
.00
0.00
28,880.00
28,880,00.
3,000.00
0.00
2,888.00
2,888.00
300.00
58:00,
1,160.00
1,083.00
2,324.00
1,468.00
946.00
801.00
,159.00'
1,160.00
1,083.00
2,324.00
1,468.00
946.00
801,00
,000,00
0,00;
000.00:
0.00
0.00
0.00
0.00
0.00
0.00
To
36
17
71
7,582.00..
00.00
7,782.00
7,782:00
0,00
0,00
0.00
300.00
0.00
040
0.00
0.00
0.00
0.00
0.00
Total
140
40
238
70.
25,665.00:
,280.0
00
28,880.08
Remaining Balance to be redistributed
50.00
$0.00
50.00
(52,45728)
$0.00
00.00
(524,572.76)
($24,572.76)
Extra Service Request
525,095.00 1570.00
825,665.00
$27,023.72 86,280.00
53,000.00
$4,307.24
013,587.24
':3,816.00
(52,457.28)
51,358.72
590.00
35,244.00
,834.00
4,158.00
4,158,00.
1.160.00
1,08340
2,324,00
1,468.00
946.00
801.00
7,782.00.
67,641.00
($27,030.04)
$40,610.96
Duwami4, Gardens _ESn2_2014 -03 -03154 opion A 313,2014
Fee Proposal