HomeMy WebLinkAboutTrans 2014-03-10 COMPLETE AGENDA PACKETCity of Tukwila
Transportation Committee
• Allan Ekberg, Chair
• Dennis Robertson
••• Kate Kruller
Time: 5:15 PM
Distribution:
A. Ekberg
D. Robertson
K. Kruller
D. Quinn
Mayor Haggerton
D. Cline
K. Matej
L. Humphrey
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
Clerk File Copy
2 Extra
e -mail pkt pdf to A. Le
e -mail cover to: C.
O'Flaherty, D. Almberg,
B. Saxton, S. Norris,
M. Hart, A. Le
AGENDA
MONDAY, MARCH 10, 2014
Place: Foster Conference Room (CR #1, 6300 Building)
Next Scheduled Meeting: Monday, March 24, 2014
6 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
} V
Recommended Action
Pag .
1.
PRESENTATION(S)
2.
BUSINESS AGENDA
a) Apprenticeship Utilization Guidelines
a)
Forward to 4/7/14 Regular
Pg. 1
Consent Agenda
3.
SCATBd
4.
MISCELLANEOUS
5.
ANNOUNCEMENTS
Future Agendas:
Next Scheduled Meeting: Monday, March 24, 2014
6 The City of Tukwila strives to accommodate individuals with disabilities.
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
TO:
Transportation Committee
FROM: Bob Giberson, Public Works Director Rib
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
DATE: March 7, 2014
SUBJECT: Apprenticeship Utilization Guidelines
ISSUE
Apprenticeship Utilization Guidelines have been prepared for review and approval.
BACKGROUND
Resolution No. 1814 was adopted by City Council on January 21, 2014. Section 2 of Resolution No.
1814 requires apprenticeship utilization guidelines be presented and approved by City Council.
The attached guidelines have been developed outlining the policy and procedures staff will follow to
ensure that apprenticeship utilization will account for at least ten percent (10 %) of the total contract
labor hours of any qualifying City construction contract over $1 million.
DISCUSSION
The apprenticeship utilization guidelines require that we insert the construction contract
specifications outlining the detailed procedures for tracking and reporting on apprentices. The major
tracking steps are:
• Contractor submits apprentice utilization plan to the City for review and approval at the
preconstruction meeting.
• Contractor completes a Quarterly Statement of Apprentice Participation.
• City staff will post year -end apprentice utilization rates on the City's website.
RECOMMENDATION
Council is being asked to approve the Apprentice Utilization Guidelines and consider this item on
the Consent Agenda at the April 7, 2014 Regular Meeting.
Attachments: Apprenticeship Utilization Guidelines
Draft Apprentice Specifications for City Contract
Apprentice Utilization Plan
Quarterly Statement of Apprentice Participation
Resolution No. 1814
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Index: 900 -07
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TITLE: APPRENTICESHIP UTILIZATION GUIDELINES
PURPOSE:
To outline the City's process and procedures to track apprenticeship utilization for all qualified
City construction contracts over $1 million dollars.
REFERENCES:
Resolution No. 1814
WSDOT /APWA Standard Specifications Section 1- 07.9(3)
WAC 296 -05 — Apprenticeship Rules
RCW 49.04 — Apprenticeship
POLICY STATEMENT:
The City of Tukwila is committed to working in partnership with labor and business to create a
skilled workforce that reflects the diversity of our population and promotes community
development. The City established an apprenticeship utilization goal of not less than 10% of the
total labor hours for the life of a qualifying City construction contract over $1 million.
PROCEDURES:
1) City Staff will include detailed specifications in all qualifying construction contracts
requiring 10% of the total contract hours utilized are performed by registered apprentices.
2) Specifications will include requirements for the contractor to submit an Apprentice
Utilization Plan at the Preconstruction Meeting for approval, followed by Quarterly
Reports.
3) Staff will track quarterly reports and post annual reports on the City's website.
Title: APPRENTICESHIP UTILIZATION GUIDELINES
Initiating Department:
Public Works
Effective Date:
Supersedes:
N/A
Mayor's Office Approval Signature:
2
1- 07.9(3) Apprentices
(February 28, 2014 Tukwila GSP)
A. APPRENTICE UTILIZATION REQUIREMENTS
1. The Contractor shall ensure that ten percent (10 %) of the total contract labor
hours utilized on the Project site are performed by apprentices registered with the
Washington State Apprenticeship and Training Council, hereinafter know as SAC.
a. Total contract labor hours include additional hours worked as a
result of change orders.
b. Total contract labor hours exclude hours worked by foremen,
superintendents, supervisors, owners, and workers who are not
subject to prevailing wage requirements. However, total contract
labor hours shall include the hours worked by supervisors, foremen,
and superintendents if it is determined that they are subject to
prevailing wage requirements pursuant to the following criteria of
WAC 296- 127 -015:
(2) Supervisors (e.g. foremen, general foremen, superintendents,
etc.) are entitled to receive at least the journey level prevailing rate
of wage for performing manual or physical labor:
a. For each hour spent in the performance of manual or
physical labor if it is for more than twenty percent but less
than fifty percent of their hours worked on a public works
project during any given week.
b. For all hours worked in any given week if they perform
manual or physical labor for fifty percent or more of their
hours worked on a public works project during such week.
2. The Contractor shall ensure compliance with the apprenticeship training
standards for each trade /craft classification used on the Project, as set forth by
the Washington State Department of Labor and Industries.
B. APPRENTICE UTILIZATION PLAN
1. At the Preconstruction Meeting, the Contractor shall submit to the Owner, a
comprehensive plan outlining how the apprentice utilization requirements will be
met on the total contract labor hours. The plan shall include the following
information, on a form to be provided by the Owner:
a. A list of trades /crafts to be used on the Project, including an
estimate of labor hours by each trade /craft and the total labor
hours to be used.
b. An estimate of the number of apprentices for each trade /craft to be
used on the Project.
c. An estimate of the number of apprentice labor hours and
percentage to be used by each trade /craft on the Project. The
combined total number of apprentice hours used must equal or
exceed ten percent (10 %) of total contract labor hours as defined in
subsection A.1.
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d. An estimate of the percentage of apprentice labor hours to be
used by each trade /craft. The percentage of apprentice labor
hours must be based on the estimate of total labor hours by each
trade /craft.
e. An estimate of the start date of each trade /craft.
f. A description of efforts the Contractor intends to make to ensure
that the apprentice utilization requirement is met.
2. The Owner will provide assistance in directing the Contractor to available
resources for hiring apprentices.
3. The Contractor, the Engineer, and the Project Manager shall meet to discuss
and modify the plan as may be appropriate.
C. QUARTERLY STATEMENT OF APPRENTICE PARTICIPATION
1. The Contractor shall submit to the Owner's Representative a Quarterly
Statement of Apprentice Participation in an electronic format to be provided by
the Owner, for the Contractor and all subcontractors. The Quarterly Statement
of Apprentice Participation shall be completed by the Contractor and all
subcontractors performing work on the Project during the reporting period. The
report shall be submitted by the 30th of the month following the reporting
period, to the Owner's Representative.
2. The Contractor shall be responsible for reporting apprentice utilization data
required by the Owner beginning with the first day of work for each apprentice.
The Contractor's first submittals are due at the end of the first month after the
Contract start date specified in the Notice to Proceed, and at quarterly intervals
thereafter, until the Physical Completion Date has been established.
Subcontractor submittals are due at the end of the quarter after
commencement of their work and quarterly thereafter.
3. The Contractor shall report the following information on each apprentice:
a. Apprentice's Name.
b. Trade /Craft.
c. State Apprentice Registration I.D. Number.
d. Labor hours for Reporting Period.
4. The Contractor shall report the following information on journey level employees:
a. Total journey level labor hours (for each trade /craft) and number of
employees to date.
5. The Contractor shall submit such other information as may be requested by the
Owner to verify compliance with the apprentice utilization requirements of the
Contract. The Owner reserves the right to add, delete, or change as necessary
the information required by the Contractor on the Quarterly Statement of
Apprentice Participation.
4
D. APPRENTICE UTILIZATION MONITORING
1. The Owner shall verify the registration of each apprentice used on the Project
with the Washington State Apprenticeship and Training Council.
2. The Owner shall monitor the apprentice utilization data provided by the
Contractor. I n the event that the Contractor is deficient in the use of apprentices,
as shown in the Quarterly Statement of Apprentice Participation; the Engineer
shall meet with the Contractor to discuss the reasons for the deficiency and the
Contractor shall develop a written plan for meeting the requirement. Thereafter,
any deficiency in the work of Apprentices as reported in the Quarterly Statement
of Apprentice Participation shall be deemed a breach of contract subject to
remedy allowed by law and under this contract.
3. The Engineer will make routine visits to the Project site for the purpose of
confirming the use of apprentices.
CHANGES TO THE APPRENTICE UTILIZATION REQUIREMENT
1. If during the term of the contract, the Contractor determines it will be unable to
meet the apprentice utilization percentage required by Paragraph A, the Contractor
may make a written request to the Engineer to reduce the apprentice utilization
percentage. The request shall include documentation of the Contractor's
affirmative efforts to use SAC registered apprentices, including copies of
correspondence between the Contractor and the SAC approved apprentice
programs, union locals, and others. These documents must demonstrate that an
inadequate number of apprentices are available to meet the required apprentice
utilization percentage.
2. The Engineer shall evaluate the request, and if appropriate, a change order shall
be prepared by the Engineer reducing the required utilization percentage. If the
Engineer determines that a reduction in the required utilization is not justified, the
Engineer shall communicate the decision to the Contractor.
5
City of Tukwila
INSTRUCTIONS FOR FILING
APPRENTICE UTILIZATION PLAN
The City of Tukwila is committed to working in partnership with labor and business to create a
skilled workforce that reflects the diversity of our population and promotes community
development. The City established an apprenticeship utilization goal of not less than 10% of the
total labor hours for the life of a qualifying City construction contract over $1 million.
The Apprentice Utilization Plan (AUP) is to be completed by the Bidder /Contractor. The AUP
must be submitted to the City of Tukwila contract administrator along with other required
documentation at the pre - construction meeting. The AUP will be approved prior to the City issuing
a Notice to Proceed for the construction contract.
Definitions:
TRADE /CRAFT
The given Trade or Craft expected to be
utilized by the Bidder /Contractor or its Sub-
contractors throughout the duration of the
project.
TOTAL LABOR HOURS
The estimated total number of labor hours
required in each Trade or Craft on the Project.
NUMBER OF APPRENTICES
The estimated total number of apprentice in
each trade or craft on the project.
APPRENTICESHIP HOURS
The estimated total number of hours to be
worked by apprentices in each craft or trade
that is required for the project.
APPRENTICE PERCENTAGE
For each craft or trade, apprentice hours
divided by labor hours, multiplied by one
hundred (100), rounded to two (2) decimal
places. For example: If apprentice hours
equals 80 for a craft or trade and labors hours
equal 520 for the same craft or trade,
apprentice percentage for that craft or trade is
(80/520) x 100 = 15.38 percent.
6
CITY OF TUKWILA
Name of Project /Contract:
Name of Contractor:
Contract Number:
Contract Awarded Amount:
City Project Manager:
TOTAL:
Provide a description of how the Contractor plans to ensure that the Apprenticeship hiring
goals will be met.
Signature: Date:
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CITY OF TUKWILA
QUARTERLY STATEMENT
OF
APPRENTICE PARTICIPATION
Firm N
ame, AitdressCity.State:& Zl
XYZ Construction
123 Main St.
Tukwila, WA 98188
P+4
Project,Name (Title)
Main Street Overlay & Repair
Contract:No
16 -001
............................
Contract Award Aitmuit
...........................
...........................
$5,000,000.00
..........................
Naticis to Pi'oCeed Date
..........................
..........................
01/01/2016
Reporting Period from: 01/01/2015 to 01/31/2015
Required Apprenticeship Percentage: 10%
APPRENTICE SUMMARY
Craft
i reritice
..............
..............
Registration::
':Niimtier:! ::
Smith, John
Doe, Jane
Carpenter
Laborer
152152
152251
JOURNEYMEN SUMMARY
Jourriey riO
Carpenter
Laborer
Electrician
Plumber
Apprentice
Total:::
Number
Hours::
128
48
Four e yr n en
Total:
Number
Hours
Worked
5
3
4
353
112
220
150
Apprentice total hours worked this period:
176
Journeyman total hours worked this period:
835
Cumulative Apprentice hour Total brought forward from last reporting period:
Previous Total New Total
0 176
Cumulative Journeymen hourTotal brought forward from last reporting period 0
835
Percentage
17%
I, the undersigned, do hereby certify under penalty of perjury that the items listed herein represent the proper hourly totals for
Apprenticeship /Journeyman participation during this reporting period.
Printed Name
Signature
Date Title
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City of Tukwila
Washington
Resolution No. /J)./
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF TUKWILA, WASHINGTON, PROMOTING THE USE
OF APPRENTICES IN PUBLIC WORKS PROJECTS
OVER $1 MILLION DOLLARS AND ESTABLISHING
APPRENTICESHIP UTILIZATION GUIDELINES.
WHEREAS, a highly - skilled workforce is essential for enhancing economic growth
and the continued prosperity of workers; and
WHEREAS, apprenticeship is a proven, highly- effective training model, providing
consistent wage progression to family wage careers; and
WHEREAS, shortages of skilled construction workers limit job growth and affect our
economic development and this "skill gap" problem will continue to grow, due to the
large numbers of skilled worker retirements and increased construction activity; and
WHEREAS, the responsibility to train the next generation of skilled workers rests
with both the public and private sectors; and
WHEREAS, the City of Tukwila is committed to working in partnership with labor
and business to create a skilled workforce that reflects the diversity of our population
and promotes community development; and
WHEREAS, recent actions of the Washington State Apprenticeship and Training
Council (WSATC) have made apprenticeships more widely available in the construction
industry; and
WHEREAS, growing participation in apprenticeship programs today will ensure a
viable workforce in the construction trade industry tomorrow; and
WHEREAS, the City Council finds that it would be in the best interests of public
health, safety and welfare for the City to implement an apprenticeship utilization goal in
qualifying public works construction contracts;
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NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY RESOLVES AS FOLLOWS:
Section 1. Apprenticeship Utilization Goal. The City of Tukwila shall require
good faith efforts from contractors to use WSATC- registered apprentices as follows:
1. Levels of apprenticeship utilization shall be not less than 10% of the total
labor hours for the life of the contract for all qualified City construction contracts over
$1 million dollars that are awarded on or after April 2, 2014.
2. The contractor shall provide quarterly reports, as well as a final report,
indicating the total labor hours and the apprenticeship hours utilized by the contractor
and all subcontractors on the project.
3. These requirements may be modified by City Administration for a specific
project for one or more of the following reasons:
a. A lack of availability of qualified apprentices;
b. A disproportionately high ratio of material costs to labor hours, which
does not make feasible the required minimum level of apprentice participation;
c. Participating contractors have demonstrated a good faith effort to
comply with the requirements of this resolution;
d. Where utilization conflicts with federal requirements.
Section 2. Apprenticeship Utilization Guidelines. Apprenticeship utilization
guidelines will be developed for City Council approval for the purpose of implementing
the apprenticeship utilization goal as established in Section 1 herein.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON,
at a Regular Meeting thereof this \ cr- day of ' QAAAok l , 2014.
ATTEST /A THENTICATED:
Christy O'Flah_ ► , MMC, City Clerk
APPROVED AS TO FORM BY:
rV She 1- M. Kerslake, City Attorney
De'Sean Quinn, Council President
Filed with the City Clerk:
Passed by the City Council:
Resolution Number:
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