HomeMy WebLinkAbout2011-04-12 Utilities Minutes 70)--
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Utilities Committee
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UTILITIES COMMITTEE
Meeting Minutes
April 12, 2011 5 :00 p.m. Conference Room #1
PRESENT De' Sean Quinn, Chair; Dennis Robertson and Kathy Hougardy
Staff: Bob Giberson, Frank Iriarte, Gail Labanara and Kimberly Matej
CALL TO ORDER: Committee Chair Quinn called the meeting to order at 5:01 p.m.
I. PRESENTATIONS
No Presentations
II. BUSINESS AGENDA
A. Solid Waste. Recvclina and Yard Waste Collection Contract Rates
As an information only item, staff reported that a six -month no cost extension will be made to the
current Allied Waste contract, extending the contract through October 30, 2012.
The City's current solid waste contract expires in April 2012, and staff has begun the procurement
process to select a hauler and create a new solid waste contract. After additional research on the
procurement process staff determined that additional time is needed for the process in relation to two
specific reasons:
State law requires a 60 -day time frame for RFP submissions, and the City originally planned for a
30 -day time frame.
It is recommended that six- months are provided for procurement by the selected hauler in place
of the 90 -days originally planned.
A six -month extension of the current contract should be ample time to proceed through the procurement
process. The contract extension will not change the terms and conditions of the contact, nor is there any
cost associated with the extension. The current contract also has a provision for a one -year extension, and
staff has only requested a six -month extension.
Staff also informed the Committee that a consultant has been selected to assist with the procurement
process and a contract (not requiring Council approval) is anticipated to be finalized soon.
Per the request of the Committee, staff will bring this item forward to the next COW as an
information only item. INFORMATION ONLY, BRING TO APRIL 25 COW.
III. MISCELLANEOUS
Meeting adjourned at 5:19 p.m.
Next meeting: Tuesday, April 26, 2011— 5:00 p.m. Conf. Room No. 1.
Committee Chair Approval
Minutes by KAM. Reviewed by GL.