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HomeMy WebLinkAbout1992-10-26 Special MinutesOctober 26, 1992 6:30 p.m. CALL TO ORDER COUNCILMEMBERS OFFICIALS EXECUTIVE SESSION 6:35 6:55 p.m. ADJOURNMENT 7:00 p.m. 7:05 p.m. Amend Agenda CITIZEN'S COMMENTS SPECIAL ISSUES Amend Agenda 51st Ave. So. Bridge report. Hearing Examiner system. TUKWILA CITY COUNCIL None. SPECIAL MEETING MINUTES Mayor Rants called the Special Meeting of the Tukwila City Council to order and led the audience in the Pledge of Allegiance. ALLAN EKBERG, Council President; JOE DUFFIE, JOAN HERNANDEZ, DENNIS ROBERTSON, CHARLIE SIMPSON, STEVE LAWRENCE, STEVE MULLET. JOHN MCFARLAND, City Administrator; MIKE KENYON, City Attorney; RON CAMERON, City Engineer; DOUG MICHEAU, Public Works Coordinator; RICK BEELER, DCD Director; VERN UMETSU, Associate Planner; RON WALDNER, Police Chief; KEITH HAINES, Assistant Police Chief; ALAN DOERSCHEL, Finance Director; LUCY LAUTERBACH, Council Analyst. MOVED BY EKBERG, SECONDED BY ROBERTSON, THAT THE SPECIAL MEETING ADJOURN TO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING PERSONNEL MATTERS FOR 30 MINUTES; TO RECONVENE FOLLOWING THE COMMT[TEE OF THE WHOLE TO DISCUSS POSSIBLE LAND PURCHASES FOR ONE HOUR. MOTION CARRIED. MOVED BY DUFFIE, SECONDED BY ROBERTSON, THAT THE SPECIAL MEETING ADJOURN UNTIL THE CONCLUSION OF THE COMMITTEE OF THE WHOLE. MOTION CARRIED. COMMITTEE OF THE WHOLE MEETING MINUTES f Tukwila City Hall Council Chambers Council President Ekberg called the Committee of The Whole meeting to order with councilmembers present as listed above. The Council agreed to amend the agenda by moving the Public Hearing on "Multi- family Design Study" to follow Special Issues. The Council agreed to move Item 4a "Review of surplus housing issue" to be the last item for discussion under Special Issues. Councilmember Hernandez informed the Council this item had been discussed at the Transportation Committee meeting. She explained Sargent Engineers recommended the replacement of 51st Avenue South Bridge as a result of their inspection last year. They were subsequently selected to prepare the design report for the replacement. Public Works staff presented two designs for Council viewing: one with a "V" holding up the bridge, and one with the traditional "T" single column. The Council agreed to accept the "V" design providing the costs are less than the "T's." Councilmember Robertson briefed the Council that at the last COW, Council comments seemed to favor an examiner to hear SEPA appeals, Subdivisions (plats), PRD's and Use and Code permits. A chart was introduced showing three options and costs for all the tasks an examiner would do. Robertson suggested the Council supports option 2 which includes the functions listed above. The Council President suggested this information be shared with the Planning Commission for an informal discussion while the Council begins researching the necessary steps needed to draft, amend or repeal ordinances. Committee of The Whole Meeting Minutes October 26, 1992 Page 2 Hearing Examiner system. Employee Achievement Award Program. Discussion ensued. Some Councilmember thought all three options should be given to the Planning Commission for review and discussion; while others suggested inviting the Commission to a future Council meeting (without being specific of a choice) to discuss the data as presented in tonight's packet. It was suggested $10,000 to $15,000 be set aside in a contingency fund during the budget process to cover the costs should the position materializes. The Council agreed to do the following: provide all of the information that the Council and administration have compiled to the Planning Commission for discussion at their next meeting (hopefully November 12); have a couple of Councilmembers attend to participate in the discussion; invite the Planning Commission to attend the Committee of The Whole meeting on November 23 for a follow up discussion. Councilmember Robertson stated it was his understanding (as a request from the last COW) the Administration was to prepare a description of the SAAP Program and include it in this week's agenda. Instead, they responded with only a memo. The memo suggests incorporating the SAAP Program into the existing Excellence in Action program. He said the Labor Unions will probably require something more specific. City Administrator McFarland explained the Program is not being embraced universally by the employees. Several employees have inquired about the concept of the Program. Potential for abuse due to workstyles; not being in a position that gives them the opportunity to do something flashy; and not being in the public eye may prevent them from being rewarded. Many more questions he entertained, but was not able to answer. McFarland said he thinks the Program has a lot of potential but the hurdles must be worked out. He said the Administration has talked to the unions regarding the Program but they've not gotten back to his office yet. Robertson responded he was a little disturbed that McFarland is sharing information with employees and unions when, in essence, he was suppose to be preparing something in writing for Council review. McFarland said he only shared what was in the packet. What he has included in tonight's packet are guidelines. He requested the Council to slow down and allow the Administration enough time to work this with the employee group as a concept; then, come back to the Council with the kinds of things that the employees, who are going to be administering the program, would like to see in the guidelines. Duffie commented the Program is being established for the employees. Present it to them, if they don't like it the Council could try something else. Lawrence proposed the following: the Council write out a half page, very short memo of what we view as the intent, invite the employees' comments on the bottom half of the page, distributed this to all employees. This would eliminate employees worrying of this being another management tool. Employees would not have to sign their names The results could then be forwarded to the Finance and Safety Committee for evaluation. The Mayor stated he would prefer to see the Council budget the $5,000 dollars and allow the Administration to work out the problems. He said the City already has a group in place and it is run by the employees. It's The Excellence in Action program. So rather than making two groups; use the existing one. Lawrence commented he didn't see anything wrong with The Excellence In Action program; and with the half page memo the employees would have the opportunity to include it as a suggestion. The Council agreed that McFarland and Lauterbach would draft the half page memo to be sent to all employees with the return responses forwarded to the Finance and Safety Committee for review and evaluation. Committee of the Whole Meeting Minutes October 26, 1992 Page 3 Review of surplus Lora Fowler explained that during the first bid houses. process she advertised for two weeks in various newspapers; personal letters of the bid announcement were sent to various organizations; and personal phone conversations were conducted with several business entities. Fowler said one bid was received for the Alde House on 42nd in the amount of $2,500. The bidder is still in the process of trying to find land for which to place the house. The bidder didn't realize what was involved in this process. If the bidder decides to drop out, her $2,500 dollars will be returned to her. The Mayor commented that every effort had been made to notify, encourage and work with known non profit agencies regarding the surplus houses. At this time there are no resources to establish an independent housing authority, nor are there resources to upgrade these structures for habitation. The Mayor recommended the City accept the bid for the Alde home and move to demolish the remaining houses. Robertson: Recess 8:50 9:00 p.m.. PUBLIC HEARING Multi- Family Design Standards. Jackie Dempere expressed concern regarding the costs involved in housemoving. Elizabeth Springer introduced Bill Deatry, a citizen who's job is to renovate as -is properties. She said Mr. Deatry would be willing to use his land to store the house in question. He is also interested in taking a look at the other surplus houses for himself. "It appears to me that if we change the content of the current bid process, we run the risk of someone claiming foul and everything else. This is emotional enough already. I don't want to do that. What's more if we've already offered to give this lady her money back (other than the work and the learning experience she has had) she's not out of anything. So I would suggest we put this back in Community Affairs and Parks in two weeks with the idea (in two weeks) we will take a look at: 1. The status of the current bid. 2. Take a look at do we want to put one, two or three houses back on the market, if so, for how long, where in the paper, what are the conditions, and I would like a clear description of what the Bond actually protects us from. I agree with Steve that demolition is quite costly at $30,000 $45,000 dollars for total demolition of the three houses. What I'm interested in at this point is reducing that cost to the City. My proposal is that it goes back to Community Affairs and Parks to discuss the re- bidding process. In two weeks administration report on the status of the one house that was sold and provide a description of the performance bond protection." Robertson extended an invitation to Bill Deatry, 14038 Macadam Road South, to attend the Community Affairs and Parks Subcommittee meeting on November 9, 1992, 5:00 p.m. where the Committee will address the concerns mentioned above. Robertson informed Deatry his comments would be welcomed at that meeting. Council President called the Committee of The Whole meeting back to order with councilmembers present as listed above. Vern Umetsu summarized the public review process of the Multi- family Design Standards which culminated in tonight's draft document. Umetsu stated this document incorporates all City Council modifications to date. He said the next steps after the public hearing are to complete all Council Changes, embody all changes in a codified format, and for the City Council to adopt the specific codified language. He said the codification and final drafting of an adoptive ordinance is anticipated to take approximately six weeks. Public Hearing opened. Council President Ekberg opened the public hearing at 9:05 p.m. Committee of The Whole Meeting Minutes October 26, 1992 Page4 Public Hearing Multi- Family Design Standards (Con't). REPORTS Financial Plan review. ADJOURNMENT 9:48 p.m. 9:50 p.m. ADJOURNMENT 10:48 p.m. Jackie Dempere complimented the Council and Staff for a job well done on the Multi family Design Standards. There being no further comments, Council President Ekberg closed the public hearing at 9:15 p.m. Councilmember Hernandez commented that she continues to feel quite strongly that the offsite recreational space of 1000 sq. ft. should not be included as part of the Design Standards document. The Council agreed to forward the Multi- family Design Study to the next Regular Council (Consent Agenda) for approval. Umetsu explained it will take approximately six weeks (early December) to codify the changes into the existing zoning code ordinance. Mayor Rants reported he was invited to Kent for the ground breaking for the Vita Vista Home (sixteen apartment units) for Abused Women and Children. This program is City supported through the YWCA Social Service Contract. It is a joint project of SeaTac, Kent, Tukwila and King County. City Administrator McFarland distributed a notice of a public hearing scheduled for November 12, 1992, 6:00 -9:00 p.m. at Campbell Hill Elementary School. There will be a presentation on the preliminary findings of the environmental assessments being conducted for the I -5 acoustical barriers in Tukwila. Councilmember Simpson reported the City needs to look into a situation at a location on 142nd, near Hwy 99. He says there's a car lot there and the cars are parked in a way that could prove to be quite hazardous. The Council agreed to forgo review tonight and forward the Financial Plan review to the Wednesday night Budget meeting beginning at 5:30 p.m. MOVED BY DUFFIE, SECONDED BY ROBERTSON, THAT THE COMMITTEE OF THE WHOLE MEETING ADJOURN AND THE SPECIAL MEETING BE RECONVENED. MOTION ouncil President fr °r-ct Lam` r a Square, eputy City Clerk SPECIAL MEETING RECONVENED CALL TO ORDER Mayor Rants called the Special Meeting back to order with those present as listed above. ADJOURN TO EXECUTIVE MOVED BY DUFFIE, SECONDED BY LAWRENCE, THAT THE SESSION SPECIAL MEETING ADJOURN TO EXECUTIVE SESSION TO 9:55 p.m. DISCUSS POSSIBLE LAND PURCHASES FOR ONE HOUR. MOTION CARRIED. MOVED BY ROBERTSON, SECONDED BY DUFFIE, THAT THE EXECUTIVE SESSION BE ADJOURNED. MOTION CARRI 'Wally" 12 Mayor Celia Square,`puty City Clerk