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Home My WebLink AboutPARK 2012-11-20 COMPLETE AGENDA PACKETCity of Tukwila Jim Raggerton, Mayor Parks Recreation Department Rick Still, Director PARKS COMMISSION Chair. Sean Albert Vice Chair. Don Scanlon AGENDA Tuesday, November 20, 2012 5:30pm Tukwila Community Center 1. Call to Order 2. Approval of Minutes a October 17, 2012 pg. 3 3. Citizen Comment 4. Presentation a. None scheduled S. Business a Project Update pg. 5 b Event /Activity Calendar pg. 7 c. Tukwila Tree Environment Advisory Committee Update n/a d. "Clean Parks" Initiative n/a e. PROS Plan Strategy Discussion n/a f Department Update n/a g. Sales Tax /Department of Revenue pg. 9 h. Rec Program Review from Q2 n/a 6. Other a. Autumn Harvest Festival pg. 11 7. Adjournment Next Meeting: December 19, 2012, Time /Location TBA ki Y aw 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 768 -2822 Fax. 206 768.0524 THIS PAGE INTENTIONALLY LEFT BLANK u KWI LA PARKS COMMISSION MINUTES October 17, 2012 5:30pm Tukwila Community Center Call to Order: Parks Committee Chairperson Sean Albert called the meeting to order at 5:30pm. Attendance: Commissioners —Sean Albert, Don Scanlon, Scott Kruize, Joanne McManus, Alice Russell Staff Dave Johnson Approval of Minutes: Don Scanlon moved to approve the Minutes of the September 19 meeting. Scott Kruize seconded the motion, and the motion passed unanimously. Presentation: The Commission welcomed Scott Newcombe to the meeting. Scott is one of the Lead Stewards on behalf of the People for Puget Sound that have been doing restoration work along the outer bank at Codiga Park. Scott shared a brief history of the work that has happened and noted the stewards' desire to continue, even though People for Puget Sound has dissolved as an organization. Opportunity exists to work with either EarthCorps and /or Forterra to continue the restoration efforts at Codiga. The Commission asked questions of Scott such as the technical /planting plan, fishing access /trails, wildlife promotion. With Forterra leading the efforts across the river with BECU, the Commission feels that it makes sense to include Forterra in the efforts at Codiga. Dave shared that the City is working to set up a meeting with involved parties in the next few weeks to map out how the restoration efforts can continue. In the interim, Scott and his folks are continuing their efforts under the umbrella of the City's volunteer program. Their next work event is October 25 9am. Business Items A. Project Update Dave introduced the new "Project Update" to the Commission.. The Commission appreciated the report and inquired if the funding source for the projects could also be included in the report. The Commission inquired about the footbridge over the river near old Fire Station 53, and whether it's been inspected recently and if there is a replacement plan as it appears to be dilapidated. Dave indicated that he would pass along the concerns. B. Event /Activity Calendar Dave introduced the new "Event /Activity Calendar" to the Commission, and distributed the November /December calendar. The Commission appreciated the calendar and thought it to be ;a good tool. C. Tukwila Tree Environment Advisory Committee Update Don provided an update to the Commission that they've had their first meeting and have set the schedule for the next 7 -8 months. Meetings will be on the 4 th Wednesday of the month and they are public meetings. There is good representation from the community and is a good start. D. "Clean Parks" Initiative Discussion Dave provided information to the Commission that shows a breakdown of the challenges that some of the specific parks have with regard to cleanliness and maintenance. The Commission brainstormed on some ideas and strategies to promote and engage the community in helping keep the Parks clean, which include having a booth at Community Events to promote, visit schools and educate the kids about clean parks, adopt -a -park program, and education. An observation was made that one the common problems appears to be full garbage cans can the cans be emptied more frequently or more cans brought in? E. PROS Plan Strategy Discussion The Commission would like to see other PROS Plans to get grounded on what's out there and continue the discussion at the next meeting. Dave will email some information and links. F. 2013 -14 Budget —Dave informed the Commission that the 2013 -14 budget is relatively unchanged from the last one. Two of the items that we think will be looked at a little closer are the Foster Golf Links operation and the Recreation Cost Recovery. The Mayor will present the budget at Monday's (10/22) 3 Council Meeting. The meeting is open to the public and anyone can advocate and support Parks and Recreation at these meetings. G. 12 -month Plan Dave shared a 12 -month plan and noted that it's a road map and can be adjusted as things come up. H. Department Update a. We are excited to be working with California Pizza Kitchen on a new partnership with events and programs. b. With the weather changing, Parks crew is shifting to leaf clean -up, especially at Fort Dent. c. Riverwalk restoration at TCC via ArtTech, funded by Arts Commission is coming slowly due to the weather. d. Completed aeration at the Golf Course. e. Rounds are dropping off at the golf course due to the weather and shorter days, which is expected. f. Parks crew has been spending time at Cascade View Park to limb up trees and open up some previously "hidden" areas. Response has been good as it's cleaned up the park. Citizen Comments: There were no citizen comments. Other: WRPA Mid -Yr Conference Dave passed out information on the upcoming Conference in Everett, and noted that the early bird rate is good through October 19` and if anyone is interested in attending to please let him know. Meeting Date for November 2012 —Since the 3 rd Wednesday of the month is the day before Thanksgiving, there was discussion about moving the date. Scott Kruize moved to change the meeting date to Tuesday, October 20 at 5:30pm at TCC. Don Scanlon seconded the motion. Motion passed unanimously. Don Scanlon moved to support the Department's Autumn Harvest Event from the Parks Commission budget in the amount of $500. Scott Kruize seconded the motion. Motion passed unanimously. Adjournment: Don Scanlon moved to adjourn at 7:02pm. The motion was seconded by Alice Russell and the motion passed unanimously. Next Meeting: Tuesday, November 20, 2012 El PARKS COMMISSION PROJECT UPDATE November 2012 Tukwila Pool Capital Project McKinstry, the MPD's Energy Savings Company (ESCO), has begun work on the Energy Savings Performance Contracting (ESPC) Capital Project at the Tukwila Pool. The pool closed on Monday, November 5, 2012 for the work and will remain closed for three months to complete the work. We are estimating to re -open on Monday, February 4, 2013. Target Completion Date: Early February 2013 Project Stage: Construction Project Budget: $1.66M Pool Exterior Access Improvements In conjunction with the above mentioned project, new walkways and improved parking will provide better access to the facility from the parking lot to aid the disabled and elderly patrons. Bids for this project will be received on November 16th and then forwarded through the City Council process for Bid Award. Construction should begin in December 2012 and end by the end of January 2013. Target Completion Date: Weather Dependent (hoping for Fall 2012, but could be Spring 2013). Project Stage: Design Tukwila Pool Re -Roof In conjunction with the two above mentioned projects Re -roof the pool with a new solid membrane roofing product that will adhere right over the top of the existing tourch down roof. A thermal scan will be conducted checking for any leaks, none anticipated at this time. Bids for this project will be received on November 16th and then forwarded through the City Council process for Bid Award. Construction should begin spring 2013 and be completed by May 15, 2013. Target Completion Date: Weather Dependent (hoping for Fall 2012, but could be Spring 2013). Project Stage: Design Project Budget: $85,000 4 IRestroom Counters Replacement at Foster Golf Lin Replace existing (water damaged and failing) restroom counters with new solid surface product that cannot be water damaged. New fixtures will be included depending upon budget. May purchase this year and install next year due to the budget status. Target Completion Date: End of year 2012 Project Stage: Researching Products Project Budget: $10,000 5 JEnergy Efficiency Improvements at Foster A preliminary Energy Audit has been completed at the Clubouse listing potential areas that energy efficiencies can be obtained. We are working with an ESCO on this and will be applying for grant funding for this project through the Department of Commerce (same as the pool, different ESCO). If we move forward with this project it would mostly focus on occupancy sensors, lighting fixture replacements and a couple other similar things all electrical related in gs potential. Target Completion Date: June 2013 Project Stage: Preliminary Investigation of Feasibility Project Budget: Unknown but will be grant funded F,oJe t update 11-20 -12x1sv G KWILA 1 IAA I ,ATION PARKS COMMISSION PROJECT UPDATE November 2012 Tukwila Pool Capital Project McKinstry, the MPD's Energy Savings Company (ESCO), has begun work on the Energy Savings Performance Contracting (ESPC) Capital Project at the Tukwila Pool. The pool closed on Monday, November 5, 2012 for the work and will remain closed for three months to complete the work. We are estimating to re -open on Monday, February 4, 2013. Target Completion Date: Early February 2013 Project Stage: Construction Project Budget: $1.66M Pool Exterior Access Improvements In conjunction with the above mentioned project, new walkways and improved parking will provide better access to the facility from the parking lot to aid the disabled and elderly patrons. Bids for this project will be received on November 16th and then forwarded through the City Council process for Bid Award. Construction should begin in December 2012 and end by the end of January 2013. Target Completion Date: Weather Dependent (hoping for Fall 2012, but could be Spring 2013). Project Stage: Design Tukwila Pool Re -Roof In conjunction with the two above mentioned projects Re -roof the pool with a new solid membrane roofing product that will adhere right over the top of the existing tourch down roof. A thermal scan will be conducted checking for any leaks, none anticipated at this time. Bids for this project will be received on November 16th and then forwarded through the City Council process for Bid Award. Construction should begin spring 2013 and be completed by May 15, 2013. Target Completion Date: Weather Dependent (hoping for Fall 2012, but could be Spring 2013). Project Stage: Design Project Budget: $85,000 4 IRestroom Counters Replacement at Foster Golf Lin Replace existing (water damaged and failing) restroom counters with new solid surface product that cannot be water damaged. New fixtures will be included depending upon budget. May purchase this year and install next year due to the budget status. Target Completion Date: End of year 2012 Project Stage: Researching Products Project Budget: $10,000 5 JEnergy Efficiency Improvements at Foster A preliminary Energy Audit has been completed at the Clubouse listing potential areas that energy efficiencies can be obtained. We are working with an ESCO on this and will be applying for grant funding for this project through the Department of Commerce (same as the pool, different ESCO). If we move forward with this project it would mostly focus on occupancy sensors, lighting fixture replacements and a couple other similar things all electrical related in gs potential. Target Completion Date: June 2013 Project Stage: Preliminary Investigation of Feasibility Project Budget: Unknown but will be grant funded F,oJe t update 11-20 -12x1sv G to t4 PARKS RECREATION PARKS COMMISSION PROJECT UPDATE November 2012 Front Fountain Lighting Retrofit at Foster Golf Links This will hopefully be included in the above project but if not then it will be conducted by staff. The Scope includes renovating the existing ten light fixtures around the fountain in the parking lot to three more efficient fixtures that will provide safe lighting, less energy use, and less maintenance costs in both labor and supplies. Target Completion Date: June 2013 Project Stage: Design Project Budget: $2,000 $5,000 Duwamish Hill Preserve (DHP) This project /preserve entails it all, maintenance, restoration, testing, design, development, partnerships, volunteers, planning. DHP is currently in a mode of maintenanc of existing site improvements (Phase 1 construction and on- going restoration) and planning for Phase 2. Phase 2 is in the process of conducting tests to guide design of the site. Staff is meeting with Seattle City Light (SCL) next week to discuss the possiblity of them using DHP for some of their off -site mitigation (great benefit and fits right in for Phase 2). Once testing is completed then design will start and eventually construction projected for 2014 most likely. We've been working with EarthCorps to aid in the restoration and maintenance of the site too. $15,000 grant presentation to 4Culture for archaeological survey November 16, 2012 Target Completion Date: On -going Project Stage: Testing for Phase 2 /Restoration /Maintenance Project Budget: Unknown but lots grants for this project 8 9 Ft Dent Parking Lot Repair Work parking lot is in need of re- striping, some curb repair work, and an area of ashpalt patch repair by a storm drain. s is kind of a on -going maintenance project with the heavy use at this site. Target Completion Date: Fall 2012 Spring 2013 (weather dependent) Project Stage: Scope Planning /Design Project Budget: $15,000 $20,000 together to get this done as one project to save funds. Target Completion Date: Fall 2012 Spring 2013 (weather dependent) Project Stage: Design Project Budget: $30,000 Pedestrian Pathway Bridge Repair Ft Dent P &R staff are working with PW to make necessary concrete and asphalt repairs to the bridge over the river into Ft Dent Park. The pedestrian pathway needs attention and so does the roadway part so the depertments are working N.Je UPUa .1120 12A. G TUKWILA RECREATION N O VE MB E R 2 Parents Night Out, 6 -1 Opm 2 Teen Late Night at TCC, 8-11 pm 4 Pooch Plunge at Tukwila Pool i� on TCC, 5 -7pm 14 15 Youth /Teen Basketball Coaches Meeting 16 Teen Late Night at TCC, 8 -11 pm 17 Holiday Giving Program Donation Drive event at Westfield Mall, 9am until 4pm 22 -23 CC Closed—Thanksgiving Holiday 24 Youth Teen Basketball Tip Off Skills Drills Event at TCC, 30 Teen Late Night at TCC, 8 -1 1pm Underlined updated information or new to calendar F §T ff X 3 Youth Teen Basketball League practices begin 7 Parents Night Out, 6 -1 Opm 8 Holiday Giving Program distribution event at TCC (by invitation only), 11 am -1 pm 14 Young Adults Specialized Recreation Social at Hi -Lanes Bowling, 5 -7pm 15 An Evening with the Grinch! Doors open for the event at 5pm. There will be a performance by two lo- cal choirs: Cascade View Elementary Choir at 5:30pm and the Tukwila Elementary Choir at 6pm; followed by a free holiday movie beginning _at 6:30pm. 19 -31 Winter Break Camp at TCC, 6:30am -6pm 25— TCC Closed THIS PAGE INTENTIONALLY LEFT BLANK TO: FROM: DATE: SUBJECT: MEMORANDUM Sales Tax Distribution by Government Entity SALES TAX ON RECREATION FEES Source: City of Tukwila 2011 -2012 Biennial Budget r,,,.. ,h 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 -768 -2822 Fax: 206 768 -0524 Parks Recreation Department Tukwila Parks Commission Dave Johnson, Recreation Superintendent November 13, 2012 IM R Washington State Department of Revenue (DOR) has recently provided further clarification to municipalities and the Washington Recreation and Park Association (WRPA) surrounding Washington Administrative Code 458 -20 -183 related to amusement, recreation, and physical fitness activities and the sales tax and B &O tax charged to such activities. This issue was first raised a few years ago during a scheduled DOR audit in another City, where DOR was claiming to collect sales tax revenue from League Fees which that City charged. Since DOR hadn't been collecting this sales tax in the past, this caused municipalities across the state to further examine the issue. To assure our compliance, we have worked diligently with DOR, WRPA, and staff in our City's Finance Department to gain further clarification on this complicated issue. We are now charging retail sales tax on the appropriate "amusement, recreation, and physical fitness activities In some cases, this will increase the fee the participant pays for that activity. In an effort to eliminate surprises for the participant, we have included the sales tax into the advertised fee and have noted that fees include all applicable taxes. We have also taken internal steps to ease the accounting and reporting processes. The sales tax rate in the City of Tukwila is the state allowable 9.5% on retail goods, with an additional 0.5% tax on food and beverages sold in restaurants, bars and taverns, and to car sales to help pay for statewide transportation improvements. The chart below summarizes how the 9.5% tax collected is divided between various governmental entities. r, 9 Percent Percent of Total Washington State 6.50% 68.42% King County Public Transportation Benefit Area 0.90% 9.47% City of Tukwila 0.85% 8.95% Regional Transit Authority 0.80% 8.42% King County 0.35% 3.68% King County Criminal Justice 0.10% 1.05% T OTAL 9.50% 100.00% SALES TAX ON RECREATION FEES Source: City of Tukwila 2011 -2012 Biennial Budget r,,,.. ,h 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 -768 -2822 Fax: 206 768 -0524 Parks Recreation Department Tukwila Parks Commission Dave Johnson, Recreation Superintendent November 13, 2012 IM R Washington State Department of Revenue (DOR) has recently provided further clarification to municipalities and the Washington Recreation and Park Association (WRPA) surrounding Washington Administrative Code 458 -20 -183 related to amusement, recreation, and physical fitness activities and the sales tax and B &O tax charged to such activities. This issue was first raised a few years ago during a scheduled DOR audit in another City, where DOR was claiming to collect sales tax revenue from League Fees which that City charged. Since DOR hadn't been collecting this sales tax in the past, this caused municipalities across the state to further examine the issue. To assure our compliance, we have worked diligently with DOR, WRPA, and staff in our City's Finance Department to gain further clarification on this complicated issue. We are now charging retail sales tax on the appropriate "amusement, recreation, and physical fitness activities In some cases, this will increase the fee the participant pays for that activity. In an effort to eliminate surprises for the participant, we have included the sales tax into the advertised fee and have noted that fees include all applicable taxes. We have also taken internal steps to ease the accounting and reporting processes. The sales tax rate in the City of Tukwila is the state allowable 9.5% on retail goods, with an additional 0.5% tax on food and beverages sold in restaurants, bars and taverns, and to car sales to help pay for statewide transportation improvements. The chart below summarizes how the 9.5% tax collected is divided between various governmental entities. r, 9 THIS PAGE INTENTIONALLY LEFT BLANK 10 1111111112 1 1 Adl'1111-1= Jim H aggerto n, Parks Recreation Department November 13, 2012 Tukwila Parks Commission, I would like to thank you for your generous donation to help support the Tukwila Autumn Harvest Festival. Your donation helped Tukwila Parks Recreation provide an event that the community looks forward to annually. The event provided over 400 people with a safe, fun night that the whole family could enjoy. With your donation, we were able keep the admission fee to a minimum so more families could enjoy the annual event. Again, thank you for your continued support and hope that we can partner again in the future. Thank You, OlLc Kirstin May, CPRP Youth Teen Recreation Coordinator 12424 42nd Ave. S. Tukwila, Washington 98168 Phone: 206 768 -2822 9 Fax. 206 768 -0524 r �a 11