HomeMy WebLinkAboutUtilities 2014-03-17 COMPLETE AGENDA PACKETCity of Tukwila
Utilities Committee
• Kate Kruller, Chair
• Allan Ekberg
• Kathy Hougardy
Distribution:
K. Kruller
A. Ekberg
K. Hougardy
D. Quinn
D. Robertson
Mayor Haggerton
D. Cline
K. Matej
L. Humphrey
B. Giberson
F. Iriarte
R. Tischmak
G. Labanara
P. Brodin
S. Kerslake
Clerk File Copy
2 Extra
A. Le (e -mail pkt. pdf)
e -mail cover to:
C. O'Flaherty, D.
Alm berg, B. Saxton,
S. Norris, M. Hart,
D. Robertson
AGENDA
MONDAY, MARCH 17, 2014
Time: 5:15 PM Place: Foster Conference Room (CR #1, 6300 Building)
Next Scheduled Meeting: Monday, April 7, 2014
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
Item
Recommended Action
Page
1.
PRESENTATION(S)
Waste Management 2013 Annual Report
Information only.
Pg. 1
2.
BUSINESS AGENDA
a) Mandatory Garbage Collection
a)
Discussion.
Pg. 19
b) Annual 2013 Small Drainage Program
b)
Forward to 4/7/14 Regular
Pg. 25
Project Completion and Acceptance
Consent Agenda.
3.
ANNOUNCEMENTS
4.
MISCELLANEOUS
Future Agendas:
Next Scheduled Meeting: Monday, April 7, 2014
15. The City of Tukwila strives to accommodate individuals with disabilities
Please contact the Public Works Department at 206 - 433 -0179 for assistance.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, PW Director -1°
BY: Frank Iriarte, Deputy PW Director
DATE: March 14, 2014
SUBJECT: Waste Management 2013 Annual Report
ISSUE
Waste Management staff will present their 2013 Annual Report for the City of Tukwila.
BACKGROUND
On November 1, 2012, Waste Management was awarded a seven -year contract to provide comprehensive garbage,
recycling, and compostables collection services for Tukwila residents and commercial customers. The 2013 Annual
Report will mark the first full year of contract implementation.
Waste Management's presentation will highlight their significant accomplishments in 2013. A copy of the 2013
Annual Report is attached.
FINANCIAL IMPACT
None.
RECOMMENDATION
For information only.
Attachments: Waste Management's 2013 Annual Report for Tukwila
W:1PW Eng1PROJECTS1Solid Waste\Info Memo Waste Mgmt 2013 Mnua! Report UC 3.17.14 gl.docx
1
2
waste management
2013 annual report
Table of Contents
Public Sector Services Team p 2
Letter from Mary Evans,
Area Director, Public Sector Services ........ p. 3
Waste Management
2013 Sustainability Update p 4
Waste Management Pacific Northwest
Strategic Investment Update p. 6
Public Education and
Outreach Summary • ID.
Year End Reporting Document . p. 14
2
ASTE MANAGE
PUBLIC SECTOR
SE TEAM
Keven Aitken
Contract Compliance Adrnini
425-814-7839
kaitken@wm.com
ory Caldwell
ontract Compliance Administrat
25-825-0069
orycaldweil@vvm.com
andy Castellanos
ublic Education and Outreach Manager
+25-633-5515
---7Evc@wm.com
Chelminiak -
—
Senior Manager Public Sector Service
425z814-7838
JchelMin@wm.com
Robin Freedman -
-- Senior Manager Communicat
425-623-5013_
-•_ftJireecirr,a@wrn.C.C■111
ill Ibershof
Tillie:Sector Manag
_
251:825-0032 •
Abel= Wit -
ils
Mary Evans
Area Director, Public Sector Servici
425-814-7844
mevans4@wm.co
Alan York
Senior District Manage,
206-505-9163
ayork3@wm.com
Contra
425-f8_
kkTiit
ioeIKo s e.
Public EdliCation-dnd.Outreach Cocrdinc.tor
425=652:0862=
-= - -
ikohl§te@Wm.com
- -
MiChelle Metzler
-Public Education and Outreach Coordinator
503-936-6036
mmetzler@vvm.corn
Dominique Miciano
Collateral Coordinator
425-814-7867
cmiciano@wm.com
. .-• .
Laura Mosr
•
.Public,Sectbr4114Eina
• ... -•:,_ •
Seniora
42
Thank you for eh
another eventful
lege of serving the community through our partnership. It's been
at iwaste Management, Where did the time go?
I'd say 201 3 was characterized by frank, open and thoughtful dialogue. Having difficult
conversations is never easy °. However, these honest conversations are shall -terK of our
transparency to you, our municipal partners, We tru,v= value our relationship with you.
No issue epitomizes this t of openness more than our conversations about the
Green Fence, China's restricted Importation of mixed recycfables that started in
February 2013. Sometimes known as "Operation Green Fence," this is an effort
to more vigorously inspect and reject what Chinese officials consider to be non-
recyclable, contaminated, or low °;slue materials. he most immediate Impact was the
disappearance of commodity markets for #3-7 mixed plastics (typically non -- bottle
plastic containers like deli trays or clamshells; less than 1% of plastics recycled). Poof
In the blink of an eye, the number one global outlet for or mixed plastics was gone.
As the recy ding industry struggled to regain its footing and adapt to a new normal"
of uncertain duration, Waste Management decided it was time to have some difficult
conversations with you, our customers. Thank you for attending our first -ever multi-
municipality `town hall ' meeting. We appreciated your willingness to wade into the
murky waters of uncertainty with us and your comrnitrn ent to think regionally. about the
best next steps: We appreciate your follow -up and continuing dialog. As this annual
report goes to press, the Green Fence remains it play, though emerging. Asian markets
are available intermittently. Our commitment to you is continued transparency and a
determination to work together on solutions.
Knowledge sharing with communities was another example of our commitment to
transparency. From Studying the Issue of single stream commodities' harmonization
among Puget Sound residential curbside programs, to cracking the code on multifamily
diversion.. we worked shoulder-to-shoulder with our municipal partners, sharing
everything we've learned over decades serving the market.
01
Our harmonization work included cataloging all accepted curbside commodities, by
jurisdiction, in the Puget Sound area. You might be surprised to learn there are 65
service areas within King and Snohomish Counties and 55 different commodities called
out; only 22 items are common to all service areas. Recycling is easy? It could be and
we remain committed to continue our harmonization work with all of you.
Not content with the status quo of multifamily diversion, we collaborated with King and
Snohomish Counties on an innovative pilot project this year. We developed bilingual
education and outreach materials and implemented tactics that included gong door -to-
door distributing recycling tools and resources, and providing hands -on onsite technical
assistance for property managers. We're tracking results to fine tune our approaches.
Good, bad or indifferent, were committed to sharing the findings with you in 2014.
On behalf of our Public Sector team, thank you for your partnership and collaboration in
2013. We hope you enjoy this annual report. it provides a synopsis of our work in your
community, including the materials we collected and processed, our public education
and outreach initiatives, and our community activities.
Your feedback is essential to our commitment to excellence. Please let me know how
were doing, We look forward to continuing our work together in 2014.
1Minq S■s4t4
Mary S. Evans
Area Director, Public Sector Services
mevans4 @wm.com
Office. 425 -814 -7844
Waste Management's
Success Is Driven By
Our Customers'
Sustainability Goals.
At Waste Management, environmental stewardship
is linked inextricably to our business perforr-arce. As
recycling volumes rise and the demand for recycled
commodities grows, our revenues from this part of
the business rise. As the demand for renewable energy
increases, driven by governmental and customer
sustainability goals, so do Waste Management revenues
from green energy. And, of course, as demand falls
or the value of recycled goods or renevvabi -- nerdy
declines, our revenue from these activit_ is wei:.
We take a ;ong -term outlook. We are committed
to maintaining our course. Despite periodic dips in
recycling and green energy prices, we continue to
develop new ways to convert waste : valuable
resources. We are committed to rein.: °:.: --ur
business model and re- envisioning the nature of
waste itself. We are pleased to share our continued
-^mmitment to our sustainability goals.
WM SUSTAINABILITY
GOALS UPDATE
1. INCREASE WAS'. = =AS-1 ENERGY PRODUCTION.
Waste Management alone produces more energy than the entire U.S. solar industry, In 2012, we
produced enough energy to power more than 1,1 million homes, By the end of 2020, we want to
generate enough energy to power 2 million homes.
in the P
into _lec
Ilect nat
toJeC
2. INCREA'z:7 THE VOLUME OF
RECYCLAE=L E • %ATERIALS
WE PROCESS
With almost 14 million tons of recyclables handled in
2012, we are over two - thirds of the way to meeting
our 2020 sustainability goal of managing more
than 20 million tons per year. We also currently
manage over 2.5 million tons of organics to
beneficial uses including composting and
mulch operations. 4
se
A
-nnci _methane gas from our landfills _ - rn it
;ht. where it powers 10,000 homE ittle.
OF ORGANICS
PROCESS -ED
INCR=EA
:-LEET ICIENCY R
V.: 2011, we exceeded c Jr 2020 gc<:i to rEc:uciai carbon dic-..d!e (C07) emissions from our
fleet. After several years of experimentation, we have determined that converting our feet
to natural gas is our best option to improve efficiency and reduce greenhouse gas emis-
sions, WM has the largest fleet of CNG recycling and waste trucks i, ,, North America.
CNG trucks service the Cites of Federal Way, Auburn, Maple Valley, Redmond,
Kirkland and Spokane, Washington. These latest additions bring our Pacific
Northwest CNG fleet to 320 trucks}
CNG fueling stations are located in Seattle and
WM PNW -BC CNG TRUCK COUNT BY LOCATION — 2013*
Woodinville, WA
v
N
143
c
.n
45
0 b e A i< H i .. LE - M i
evergreenfleets
c
0
0
24
0
-d
to
0
WM AWARDED FIVE STARS FROM
EVERGREEN FLEET CERTIFICATION PROGRAM
U
m
E
0
U
2
Waste Management was the first heavy equipment fleet to receive the prestigious
Evergreen Fleet Certification, a program of the Puget Sound Clean Air Agency and the
Puget Sound Clean Cities Coalition that recognizes fleets for adoptng smart and e die-
ri Decor
4. PROVIDING WILDsJFE HAE i7° AT OUR LANDF 1 -
Our original goal was to complete Wildlife Habitat Council certification at 100 landfills
and to protect more than 25,000 acres. We're 10 years ahead of schedule having met
this milestone in 2011, We now have over 134 certified programs at 116 sites compa-
ny -wide, protecting over 27,000 acres,
Pacific Northwest Wildlife Habitat Council Certified include:
1. Wenatchee Landfill
2. Rverbend -...:. :
3, Hillsboro
CNG eng ;n __ w our new trucks to
percent reduction in greenhouse.gas -er_.=
petroleum fuels.
To earn Evergreen Feet certificatic:
categories of envirnrarren *. =! !?e ^i ,=
• Reducng:greerfne .
• Adopting _altern _. �t
• implementing o.
5
6
WM PACIFIC NORTHWEST
STRATEGIC INVESTMENTS UPDATE
Over the past year, Waste Managem onf _ i s.- partnership, with-three very specia Puget Sound organizations,
it is an honor to support their war- d usia,; ab e common: t es,
ti Foun 1971, Hopelrk has ' over one m'-ion
aeopie throughout north and east KFng County wth a variety
of human serv'ces. The $150,000 WM contrbuted to Hope ,ink
ast year funded a much - needed inventory management
system for their five food banks, ensuing that ,a,; donations are
used and that perishable food w`.. r ^* io to waste.
At summer farmers markets throug- Jut Puget Sound,
Waste Management collected over 363 pounds of fresh
produce for Hopelink at our Recyclirio iformation Station.
To 'earn more about our partner and cont "hute to their
mission, 16 WM employees stocked sh€ ?e<. a' Hopelink
during a summer team- bui'dng event.
LAKE
SCHO( _ `m
Lake Wash'
mission is t -
prepared fc.-
investmeM.
curricu -
Studer
MOUNTAINS TO SOUND GREENWAY TRUST
The Mountains to Sound Greenway Trust conserves and
enhances over 1.5 miiion acres of the landscape from
Seattle'across the Cascade Mountains ail the way to
PUBLIC EDUCATION
AND OUTREACH
In 2013, Waste management continued to make customer education and engage-
ment a top priority. Our public education resources and strategies expanded to
provide a variety of ways to promote sustainability and engage customers in waste
diversion behaviors.
ELEMENTARY SCHOOL OUTREACH
Waste Management consulted with county staff and contracted with early
education and multicultural outreach experts to implement elementary school
assemblies- and classroom workshops encouraging youth to seek opportunities for
increased recycling and food scrap collection at their schools, single family and
multifamily homes,
To measure our success and to extend the work to the home, students participating in
the assembly programs were given pre- and post-assembly behavior questions. Teach-
ers participating in the assembly, classroom workshops and onsite recycling assistance
were given an evaluation form, activity worksheets for the classroom, a Recycle Art Kit
workbook and a Home Survey to give to students,
HARMONIZATION OF CURBSIDE RECYCLING
Throughout 2013, Waste Management worked with King and Snohomish Counties to
improve regional harmonization of curbside recycling programs.
As part of this work, the following projects were completed:
• Prepared and presented a regional "Harmonization Matrix for King County and
Snohomish County Solid Waste Department leadership and Washington Depart-
ment of Ecology
• Partici pated in monthly NW Region Comingled Workgroup meetings
• Facilitated King/Snohomish curbside harmonization discussion meeting
= Presented "Mission: Harmonization" workshop at 2013 WSRA conference
• Developed and produced harmonized recycling guides for King and
Snohomish Counties
RESIDENTIAL RECYCLING OUTREACH
The 2013 WM recycling guides were developed with King and Snohomish counties,
which resulted in harmonized recycling lists and key messages, and featured three
new pages:
1. Steps to Recycling Success
2_ Why Can't I Recycle Everything?
3. Recycling Myth Busters
The new pages were developed as a direct result of the common questions customers
shared in a WM 2012 Recycling Survey, and to address specific contamination issues
identified by WM Cascade Recycling Center (CRC) operations staff.
RECYCLING OUTEACH AT EVENTS
WM Outreach and Education staff and WM
Recycle Corps interns completed community
outreach at 34 community festivals and
farmers markets throughout the spring and
summer of 2013, interacting directly with
3,600 customers. At each of these events,
Waste Management brought an interactive
"WM Recycling Information Station" - a
hands-on interactive educational booth
where customers of all ages could increase
their recycling and composting knowledge:
ask questions about waste reduction and
pick-up recycling guidelines, as well as information about community recycling resources
and Household Hazardous Waste disposal information.
The Recycling Information Station also
featured new 3-panel educational ban-
ners, each measuring 10' x 3' which at-
tracted additional customers to the booth
and served as visual cues for questions
about how to recycle or dispose of specif-
ic household iterns such as foam packag-
ing, electronic waste: batteries, CFL bulbs
and plastic packaging.
All prizes given to customers had a sustainability message or purpose: reusable
shopping tote, pencils made from recycled newspaper and 'I can help close the loop"
recycled silicon message bracelets.
7
ORGANICS 0:797:
w
CROVE
Ladles and
Gentlemen...
start your el 7 1=4?'Is!
In early 2013 Waste Management met
with regional compost stakeholders
— Snohomish County, Cedar Grove
Composting, Washington State
University, King County, Seattle Public
Utilities and Seattle Tilth, to outline
collaborative strategies that would
improve the quality of curbside compost,
decrease contamination and raise
awareness about the local home -to-
garden compost "loop,"
As a result of this collaborative planning, Waste Management launched five organics
outreach strategies:
• Support for WSU Sustainability Stewards volunteer program (formerly WSU Carbon
Masters) by advertising their program in 2 regional newspapers.
Support for WSU Snohomish County Agricultural Compost Research and Outreach
Project by sponsoring delivery of 1,708 cubic yards of compost to 36 local farms.
• Compost Days & Big Dig events: Compost Days ran
from March 15 — April 15, 2013. The campaign
consisted of a region -wide scavenger hunt to find
Corey, the compostable apple core. Corey appeared
on posters at 48 participating retail locations in
Seattle, King and Snohomish Counties, A map of
Corey's locations was hosted on the Compost Days
website at www.compostdays.com. Those who
found Corey and registered the location online
nstantly won a free bag of compost and a chance to
participate in one of the Big Dig events,
MASCH IS -.M1HC
During the campaign a total of 103,100 bags of compost were sold; 34,922 people visited
the Compost Days website; 18,979 people took the composting quiz on the campaign
website; and 1,115 compost coupons were redeemed from the campaign website.
• "All You Can Shovel" ap=ing and fall customer appreciation events: Current curbside
compost customers were invited to come to one of two special events held on May
18 and August 17, where they could shovel as much bulk corn ost into their vehicle
as they could in 20 minutes. Between the two e =,gents, 620 customers drove to the
Cedar Grove Everett facility and dug over 1,000 cubic yards of bulk compost, Cus-
tomers came to the event from as far away as Gold Bar, Sultan and Monroe, Some
rented trailers and pick -up trucks for the event!
• "I m a Fo;=dcycierr Campaign: In July, 32,500 current curbside compost customers
were sent a direct mail piece encouraging them to take the `I'm a Foodcycier" pledge
to place food and food - soiled paper in their curbside yard debris cart. The first 500
to take the online pledge received a free kitchen food scrap container, The mailer also
included residential compost guidelines, a detailed description of the local home -to-
garden foodcycle and encouraged customers to join the F oodcyc `na community. By
the end of the campaign, a total of 2,800 residents took the pledge.
Residents who took the pledge were given a Foodcyclin= decal for their curbside
compost cart, matching the decal on their kitchen compost container They were invited
to submit a photo of their famii using the new kitchen container. Photos were entered
into a raffle drawing for a $250 gift card to a local nursery,
As part of the campaign development process, Waste Management created new
educational tools, including a Foodcycling loop graphic, a Foodcycer website, ke='
messages and new curbside compost guidelines:
;4:1_ !FAMILY OUTREACH |n Snohomish County, Waste Management mptemented d pilot projects to test the
effectiveness of two outreach tactics: (1) door-to-door resident education and
distribution of recydng took and resources, and (2) hands-on onsitetechnica|
assistance for property managers. Each pilot measured, through surveys and pre-
and post-outreach waste audits, the impact on increasing the capture of recyclables
and decreasing contamination,
|n partnership with a multicultural steering commtttee and King County, Waste
Management developed and piloted a cufturafly cornpetent 5panish'lanyuayedoor'
to-door outreach pilot for Latino multifamily residents in King County,
WM RECYCLING BEHAVIOR STUDY 2013
In 2013, working
a comprehensive first-of-its kind behavior study vvith residents in the counties. We
conducted a waste characterization study of garbage carts and we follovved up with
an in-person survey of households, Garbage cart contents were bagged and tagged
at each household and then sorted and weighe-d by material type, Then residents were
asked to answer a series of questions in-person by a study representative,
4total of 411 hou ho|d ncluded in this study; of those,
the in-person survey. The study design provid-ed a representative sample of Waste
Management customers who reside in single family homes in King and Snohomish
Counties,
Findings from All Households
-Over 1 1,000 p-ounds of garbage were coIected across the two courtes.
•The average number of pourlds per tiousehoid Ifl Ki:ng County was 27,17.
•The average number of pounas per househod Snohomish County was 28.4.
both. counties, food scraps comprised a|ange proportion (hyweigWt)nfthega,'
bage (30.4% in King County and 30.1% in Snohomish County),
In both caunties, the various paper categones (Le., newspaper and cardboard, mixed
naper, and poy-coated containers) made up the largest proportion of garbage (by
weight) that should have been placed in the recycling cart (12.296 in King County
and l0.5%m Snohomish [ounty),
In-person Survey Data Collection
The response rate for the In-person surveys was 60%, with 225 in-person surveys
completed (76 fl Kng County and 149 fl Sriohomish County). The favor ble response
rate for this study speaks to the strength of the study protocol,
Our Key Takeaways
ATTITUDES
Recycling was very lmportant and not difficult to do
BARRIERS TO FECYCLJN-G SINGLE STREAM MATERIALS
- Mixed paper, plastic and poly-coated containers were found in most garbage carts
Preparation and confusion about wtat can and cannot be recyc1ed
BAFRIERS TO RECYCLING VARD WASTE MATERIALS
- Inconvenience, laziness, forgetfulness and smell or mess
COOPERATION WITH RECYCLING
'30% stated that no one in the household was uncooperative
-56% of households with children stated that children were the least cooperative
Education is an ongoin and important element mall recycling programs. Our future edu-
cation wfortswiUincorporat the speclflc feedback received from residents in this study
Waste Management
In Your Community
From our senior leadership to our drivers and our Public
Sector education team, Waste Management pays an
active role in the Tukwila community.
Throughout 2013, Waste Management collaborated
with Tukwila staff to enhance educaton for Tukwila
customers. With strong community relationships,
innovative programs and clear guidelines, together, '
Management and Tukwila officials and staff reached , a se
customers than ever before.
Vaste Management and Tukwila staff met frequently to
nsure dear communication and progress with outreach
n sinnle- familv'resiripntial miltlif�mily nri romrnerc,a
LO
IJ
request
their high-
ENHANCING SINGLE FAMILY RECYCL'NG
Events
Waste Management's Recycling Information
Station engaged attendees with interactive
displays, educational handouts, giveaways made
from recycled materials and high- energy outreach
staff, WM staff answered hot -topic recycling and
composting questions and energized residents
about recycling and waste reduction at many
Tukwila community events:
-Tukwila Touch -a -Truck
-Tukwila Kids Festival
• Tukwila Heritage & Culture Celebration
• Tukwila Annual Backyard Wildlife Festival
Special Collection
Making recycling odd items convenient,
Waste Management collects motor oil,
cooking oil, electronic waste and CFL bulbs
curbside from Tukwila residents.
To facilitate recycling bulky items, Waste
Management partnered with the City to host
two collection events:
During Annual Clean -Up week in tune,
residents could leave bulky items, like
furniture, appliances and mattresses at the
curb. WM recycled everything that could
be recycled.
At the City of Tukwila's Fall Collection
Event, residents brought their bulky items
to Tukwila Village for proper recycling. At
this event, WM collected 14,758 €bs, of
electronic waste, 2,980 lbs. of steel and
23 large appliances to be recycled.
CITY OF TUKWILA
Annual Clean Up
7Y OF Tut Vv ►LA
Clearip e,
"'' «. n.
the
Yralre
Donations
Through sponsorships and service donations, WasteManagement supported other
events and organizations that are vital to the Tukwila community:
- Annua`ackyard Wildlife Festival
• Clean up at Fire Station Storage
Environmental Coalition of South Seattle's Annual Dinner
- Tukwila Parks and Recreation, Touch -a -Truck Safety Fair
- Tukwila Parks and Recreation, Family= 4th at the Fort
Engaging the Community
Waste Management offered extracurricular activities for Tukwila organizations. King
County Metro staff visited WM's Cascade Recycling Center, where they experienced
first -hand a behind- the - scenes look at how the recycling process works and what
happens to paper, metal, plastic and glass the staff recycle at work and at home.
Reaching Out To Customers
All 2,650 Tukwila residents received a copy of our annual collection calendar and the
Tukwila Recycling Guide, which features clear and easy -to -use guidelines on what goes
in the garbage, recycling and compost carts, tips on how to reduce waste, information
on what to do during severe weather events and community resources on where to
dispose of hazardous waste. This year, we emphasized our free curbside collection
programs for motor oil, cooking oil, electronics and CFL bulbs.
i'y fiors
and nd yad debris
;CRAPS At4C. :... i
GARBAGE
Fond scraps
and leftovers
IN Olg111MP1}.
1G
PWik bottles,
-0 and more
Pk.. etre En, mot ter
r-;
aNCREASING M':!.TIFAMILY EDUCATION
34 PARTICIPATIC
Targeting Multifamily Customers
In 2013, the Waste Management Education
Team visited all 119 multifamily property
managers to update them on the free
recycling education we offer. Throughout our
visits, WM distributed over 1,700 recycling
guidelines and visited over 450 residents.
WM also mailed all property managers a new
recycling guide that conveniently displays
what goes in the garbage, compost and
recycle, and features updated resources for
items that are not collected onsite by WM.
;,oILECSt�t
RECYCLING
a NA
Cardboard rooer
Clam Jars rd
and bottle ? R
{
1 m
L2
COMMERCIAL CHAMPIONS
With site visits and phone calls, the
Waste Management Education Team
reached out to all 781 businesse
in Tukwila. Distributing over 330
recycling flyers, the Education Team
reviewed free recycling education
offerings and assisted businesses in
overcoming their recycling barriers
to beginning service or improving
their recycling program.
During the Eroula Alarm Systems
October staff meeting, Waste
Management detailed what goes
in the recycling bin and why, while
thoroughly answering the staff's questions.
Our thoughtful, targeted outreach is having quite an impact on the Tukwila community;
since the end of 2012, 104 Tukwila businesses have started recycling programs, bringing
the total number of Tukwila businesses with recycling to nearly 450.
To help the City reach more customers in more places, Waste Management cross -
promoted the City's green business program, Green Works, through our outreach and
recycling materials for customers,
In late 2013, all of our nearly 700 commercial customers received a new Tukwila Business
Recycling Guide, which provides comprehensive details on recycling, compost and
garbage guidelines. This guide was also was updated to highlight resources for recycling
electronic waste.
Sponsorships
Waste Management supported local businesses and organizations with true more it
recycling education, Sponsoring monthly luncheons for the Southwest King County
Chamber of Commerce enabled businesses to connect, engage in current. city affairs
and learn more about MA's recycling offerings.
THE BEST AND BRIGHTEST IN YOUR COMMUNITY
MA'S 2013 RECYCLE CORPS INTERNSHIP
in its second year, Waste Management's Recycle Corps cc...2.giate intern program sere =_
as a valuable outreach resource in Puget Sound.
Between June and August 2013, 12 college inter", +,= reFentng,eight universities
across the United States, joined Waste Manager and Education team t�
learn about profess or - -1, teamwork, the recd : rig industry, public engagement and
effective communicaf--7jr,
Fci ig their they set out
to inspire Puget Sound businesses arid
residents to increase their recycling and
composting and reduce their waste.
Throughout their 1 2 -week tenure, the
2013 WM Recyc.e Corps completed
4,800 hours of outreach and engaged
14,000 customers in conversation:-
-bout recycling and
Their experience commenced with
40 -hours of training covering everyth7-iifi
from the intricacies of recycling to
how to create and deliver an engaging
elevator pitch about the importance of
recycling and waste reduction.
■
WASTE STREAM
Tons Collected
;8000
3 500
9000
4500
Residential
1,696
RESIDENTIAL PARTICIPATION
Curbside Recycling
Average Set -out %
100
80
70
60
50
354
NENZIOMM
3.869
Multifamily
■ Recycling
Organics /Yard Waste
Solid Waste
Commercial Dry Waste
2,348
Yard 1 -Tas°-
Average Set -out %
100
40
80
70
50
50
40
30
20
10
1.084
92
Commercial
DIVERSION
Average percent for 2013
Multifamily
_ Commercial
EResidntia|
7u
zu
30 40 50
DISPOSAL SiTE TONS
SOLID WASTE Bow Lake Transfer Station 22,775
RECYCLING Cascade Recycling Center 2'946
~~—'---^~--~--~--------'^^^''^'
YARD WASTE Cedar Grove 724
DRY WASTE Glacier 1'084
CASCADE RECYCLING CENTER COMPOSITION* 2013 AVERAGE C0MM0DTY MARKET PRICES PER TON
Fibers
Residue
Plastics
Glass
Metals
------~—~_.------``
---~.--.----.—,—.' `�
----_.------~~` ``
-----~^^—. :Ur��
'142%
Commodity Average Market Price
Newspaper-----------------------------'$1O772
Mixed Paper --$96.51
Old Corrugated Cardboard (OC[}--------_-------$148]4
Aluminum $1'204.07
Tin Cans $151.54
Glass -----------------.._------_-------�$(813)
PET Plastic Bottles —_----~''-'--'-'----._--_- $40374
HDPE - Natural Bottles $620.67
HOPE - Colored Bottles ---------------------'$42J.04
#3-7 Mixed Plastic --------_�--�---------''--� $7274
Scrap Metal $178.33
Log. Bulky Log, omCenteF Scats and Scotintoc and mr:actions tor � annanno,a.nnazan tins annua R;apout
nuesn-ons please. contact Waste Management
1!
.
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton
Utilities Committee
FROM: Bob Giberson, PW Director
BY: Frank Iriarte, Deputy PW Director
DATE: March 14, 2014
SUBJECT: Mandatory Garbage Collection
ISSUE
Discuss public engagement considerations for mandatory garbage collection.
BACKGROUND
Per Council's direction, the Utilities Committee revisited Tukwila mandatory garbage collection during the November
18, 2013 Utilities Committee Meeting. A summary of the key points discussed during that meeting is Attachment 1.
As noted in the attached summary, only nine (9) individuals participated in the public hearing and three (3) residents
submitted written comments. In an effort to provide more community engagement opportunities for Tukwila residents,
Committee members directed staff to return to the Utilities Committee with additional information and cost estimates
for a potential survey and /or a possible advisory vote measure in the 2014 Primary or General Election.
DISCUSSION
In addition to a public hearing, conducting a survey and placing an advisory measure in the Primary or General
Election ballot are viable community engagement options that would afford more opportunities for Tukwila residents
to provide their input regarding citywide mandatory garbage collection. Cost estimates, timelines, and other
administrative considerations for both options are summarized below:
• Survey: Depending on the survey design and sample population, a telephone survey conducted by a reputable
and experienced consultant is approximately $15,000 to $20,000. Upon contract execution, the consultant
would conduct the survey and submit a formal report within 30 -45 days.
• Advisory Vote: Should the Council pursue an advisory vote on mandatory garbage collection, the measure
could be included in the 2014 Primary or General Election. According to King County Elections staff, the cost
for an advisory measure is approximately $7,800 to $11,700, plus $500 -$600 for the voter's pamphlet. These
deadlines must be followed:
W:1PW Eng1 PROJECTS \Solid Wasle\Info Memo Mandatory Garbage Collection UC 3.17.14 gl.docx
19
Primary Election
General Election
Election Date
August 5, 2014
November 4, 2014
Resolution Due
May 9, 2014
August 5, 2014
Explanatory Statement
May 13, 2014
August 8, 2014
Pro /Con Committee Appointments
May 13, 2014
August 8, 2014
Pro /Con Statements
May 19, 2014
August 14, 2014
Rebuttal Statements
May 21, 2014
August 18, 2014
W:1PW Eng1 PROJECTS \Solid Wasle\Info Memo Mandatory Garbage Collection UC 3.17.14 gl.docx
19
INFORMATIONAL MEMO
Page 2
FINANCIAL IMPACT
Currently, there is no budget for a survey or an advisory vote. The survey is estimated to cost around $15,000-
$20,000. A mandatory garbage collection measure included in the 2014 Primary or General Election would cost
approximately $8,300- $$12,300. Both options would cost approximately $23,000 - $32,200.
RECOMMENDATION
For discussion.
Attachment: Staff Report Summary wl Attachment
W: \PW Eng \PROJECTS \Solid Waste \Info Memo - Mandatory Garbage Collection Plan- UC- 3- 17- 14.doc
20
November 18, 2013 Utilities Committee Discussion Summary
BACKGROUND
On April 23, 2012, a public hearing was held to obtain feedback from Tukwila residents regarding a proposed
mandatory garbage collection program. Nine residents testified with only one in favor of implementing a
mandatory program. Additionally, three residents submitted written comments and all three opposed mandatory
collection.
After the public testimony, Council deliberated on the merits and demerits of the program and decided to defer
the mandatory garbage collection decision to a later date. Council further directed staff to return to a committee
a year after implementation of the new contract with Waste Management and revisit the subject.
DISCUSSION
The City has debated mandatory garbage collection since 1976. Undoubtedly, it is a challenging, controversial,
and emotional topic. Opponents of mandatory garbage collection cite many reasons including loss of control in
deciding how to handle their garbage disposal and the right to choose whether or not to purchase garbage
service. Proponents cite environmental, esthetic, and health benefits, including the decrease in build -up and
long -term storage of garbage in residential neighborhoods.
Despite a slight increase in garbage subscribership since the implementation of the new contract with Waste
Management in 2012, approximately 25 %, or 883 of Tukwila's single - family residents have chosen not to
subscribe for garbage /recycling collection services. Of the 883 non - subscribers, some may support mandatory
collection and some may vehemently oppose the proposal regardless of the benefits and convenience.
Attached is an updated version of the Mandatory Collection Information Sheet used during last year's
deliberation and provides facts and issues for both opponents and proponents to consider.
One important initiative that is not included in the information sheet merits consideration. Last year, City Council
adopted the City's first Strategic Plan. Implementing a mandatory garbage collection program supports at least
two of the Strategic Plan's goals by helping the City achieve /maintain a clean and inviting environment.
Should the Utilities Committee /Council decide to pursue mandatory collection, a public hearing is recommended
to obtain comments. After the public hearing, Council could consider the same three options provided during the
April 23, 2012 public hearing:
Option A: Reject proposal to implement mandatory garbage collection.
• Advantage(s): This option requires no additional staff time. Waste Management will not have to deal with
issues related to non - complying customers and potential bad debt accounts.
• Disadvantage(s): Non - subscribers will continue to dispose of garbage and recyclables through self -haul
or other legal and illegal means. Accumulation of excess garbage and bulky items such as broken
furniture and appliances on private property will continue to be problematic.
21
Option B: Defer decision to implement mandatory garbage collection.
• Advantage(s): The new contract contains a provision requiring Waste Management to reduce single -
family customer rates by $0.64 per month should the City decide to exercise its option to implement
mandatory garbage collection by November 1, 2015.
• Disadvantage(s): Same as Option A.
Option C: Approve mandatory garbage collection services.
• Advantage(s): The 3,500 total (2,617 current customers plus 883 non - subscribers) single - family
residential customers would benefit from some of the lowest solid waste rates in the area. Collectively,
they would save approximately $26,880.00 annually. Those who sign up for the minimum level service
would pay a nominal fee of $4.89 (plus tax and fees) per month and receive monthly curbside garbage
collection, unlimited every- other -week recycling, and access to the special annual curbside
collection /recycling events. This annual event allows residential garbage customers to dispose of items
such as appliances, furniture, and other bulky items. Implementation of a mandatory garbage program
would help curb illegal dumping and accumulation of garbage on private property. The program supports
City of Tukwila's Strategic Plan and would have a positive effect on Tukwila's neighborhoods.
• Disadvantage(s): Additional staff time (City and Waste Management) would be required to manage
challenges and issues related to mandatory collection implementation and enforcement requirements.
FINANCIAL IMPACT
If Council selects Option C and approves mandatory garbage collection, the 3,500 single - family residential
customers would save approximately $26,880.00 annually. Additionally, utility tax revenues from solid waste
and recycling collection services would increase. Assuming all 883 non - subscribers sign up for the minimum
service, the annual garbage utility tax revenues would increase by approximately $3,108.00. This utility tax
revenue could be used to offset illegal dumping /litter clean -up expenses or provide a subsidy to selected low -
income households who cannot afford the monthly $4.89 (plus tax and fees) minimum service charge. Low -
income seniors and low- income disabled customers are currently eligible for a 50% discount.
RECOMMENDATION
Information only at this time. Council is being asked to consider public comments and discuss Options A, B, or
C in 2014 during the first quarter in a Committee of the Whole Meeting /Public Hearing with possible action
during a subsequent Regular Council Meeting.
Attachment: Mandatory Garbage Collection Information Sheet
22
Mandatory Garbage Collection Information Sheet
• What are the savings if the City proceeds with mandatory collection? Individual customers would save
$0.64 /month on their rates. The total 2,617 current customers would save approximately $20,000 /year.
• What percentage of customers currently have collection? Approximately 75% of Tukwila single - family
customers have garbage collection (2,617 current single family customers /3,500 single family residents).
• What do non - customers do with their garbage? Some self -haul to King County transfer stations or may
use other legal methods such as dumping in their workplace dumpster (with permission) or sharing service
with a neighbor. Other residents rely on illegal disposal including burning, burying, using commercial
dumpsters (without permission), accumulating in rental spaces, or dumping.
• Why should people have to pay for mandatory collection if they currently handle their materials
legally? The new contract has been structured to provide a very economical service level that is actually
less expensive than self - hauling. The lowest service level is once per month collection of one 32- gallon
garbage cart (the cart is provided by Waste Management), unlimited every- other -week recycling and
access to the City's annual curbside clean -up program where bulky material and appliances can be set at
the curb at no additional charge. This service cost of $4.89 per month under the new contract is less than
paying the minimum fee at King County's transfer station three times a year.
• The savings don't matter to us - we just prefer to self -haul. King County has increased the minimum fee
(currently $22). Legal self -haul will more than likely be less attractive in the future.
• What about low - income households? As described above, the minimum service level is less expensive
than other legal options. The $4.89 per month may be more expensive than illegal disposal, but illegal
disposal increases costs to the community at large.
• What about senior /disabled households? The new contract continues current provisions that allow
eligible households a 50% discount on collection services. In that case, the monthly fee for the minimum
service level would be $2.45 per month, which is far less than any other legal disposal method.
• What are the net ratepayer costs of having or not having mandatory collection? If mandatory
collection is implemented, the 3,500 total (2,617 current customers plus 883 non - subscribers) single -
family households will save $26,880 annually. If all 883 current non - subscribers sign up for the minimum
service, they would collectively pay a total of $51,814 annually.
• Will mandatory collection help City's effort to curb illegal dumping, litter, and accumulation of
trash /garbage on private property? Garbage and trash related code violations continue to increase in
Tukwila neighborhoods. Tukwila Code Enforcement officials have wrestled with residents piling garbage
in the back of trucks, on their decks, under their carports or on the ground for significant periods of time.
Code Enforcement officials have also found some residents burying and burning garbage.
Their caseload rose from 105 trash and garbage related complaints in 2011 to 130 in 2012. Most of the
complaints were for accumulation of garbage, yard waste and bulky items such as furniture, appliances, etc.
on private properties. Implementation of mandatory garbage collection will provide a basic level of service
that includes monthly garbage collection, recycling service, and participation in the annual curbside
collection of bulky items /white goods (furniture, appliances, electronics, washers /dryers, etc.) at no
additional costs. Although implementation of mandatory garbage program may not totally solve illegal
dumping and garbage related issues, services provided by mandatory collection would have a positive
effect on Tukwila's neighborhoods.
23
24
TO:
FROM:
BY:
DATE:
SUBJECT:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Utilities Committee
Bob Giberson, Public Works Director a
Peter Lau, Senior Program Manager
March 14, 2014
2013 Annual Small Drainage Program
Project No. 91341201, Contract No. 13 -151
Project Completion and Acceptance
ISSUE
Accept contract as complete and authorize release of retainage.
BACKGROUND
The Notice to Proceed for Contract No. 13 -151 with Henderson Partners, LLC of Gig Harbor,
Washington was issued on October 1, 2013 for the 2013 Annual Small Drainage Project. This
project provided drainage improvements at four locations in Tukwila. The improvements included
storm pipe and structure replacements, temporary erosion control, asphalt paving, asphalt
thickened edge installation and site restoration.
ANALYSIS
Construction was physically completed on January 24, 2014. Only one (1) change order was
executed for a contract time extension due to an extended period of unusual sub - freezing
weather. Unit price under -runs were due to bid item quantities not fully utilized during
construction. Retainage is being held by the City for this project in the amount of $15,361.68. The
construction budget was $457,000.00 with a 15 % contingency.
Construction Contract Amount
Change Order No. 1 (time only)
Unit Price Under -runs
No Sales Tax
Total Amount Paid
$339,049.00
0.00
(31,815.49)
0.00
$307.233.51
RECOMMENDATION
The Council is being asked to formally accept and authorize the release of retainage, subject to
standard claim and lien release procedures, for the 2013 Annual Small Drainage Program with
Henderson Partners in the final amount of $307,233.51, and to consider this item on the Consent
Agenda of the April 7, 2014 Regular Meeting.
Attachment: Notice of Completion
Wt,PW EngPROJECTSIA- DR ProjectslAnnual Small Drainage Programs \2013 SDP (91341201)1Constmctlon4•700 - Post Construction & Closeout\Info Memo 2013 SDP Closeout 03.14.14.docx
25
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Contractor's UBI Number: 602 834 024
Name & Address of Public Agency
City of Tukwila
6200 Southcenter Boulevard
Tukwila, WA 98188
UBI Number: 179 000 208
Date: February 24, 2014
Department Use Only
Assigned to:
Date Assigned:
Notice is hereby 'iven relative to the completion of contract or project described below
Project Name
2013 Small Drainage Program
Contract Number
13 -151
Job Order Contracting
El Yes Ii3 No
Description of Work Done /Include Jobsite Address(es)
Storm drainage improvements at 4 locations within the City. Specific improvements include: 1) Removing and replacing
existing storm drain pipes and drainage structures; 2) Installing new storm drain pipes and drainage structures; 3) Providing
temporary erosion control; 4) Removing and replacing asphalt pavement and thickened edge; and 5) Site restoration.
Federally funded road transportation project? E Yes Wr No
Contractor's Name
Henderson Partners, LLC
Telephone Number
253 - 851 -5896
Contractor Address
11302 Burnham Drive NW, Gig Harbor, WA 98332
If Retainage is Bonded, List Surety's Name (or attach a copy)
Surety Agent's Address
Date Contract Awarded
September 3, 2013
Date Work Commenced
October 7, 2013
Date Work Completed
January 24, 2014
Date Work Accepted
Contract Amount
Additions (+ )
Reductions (- )
Sub -Total
Amount of Sales Tax Paid at
0%
(If various rates apply, please send a breakdown)
�-rwLQ I TOTAL
�� n(/,
Please List all Subcontractors Below:
151
$ 339,049.00
$ 0.00
$ 31,815.49
$ 307,233.51
$
NOTE: These two totals must be equal
0.00
307,233.51
Liquidated Damages $
Amount Disbursed $
Amount Retained $
0.00
291,871.83
15,361.68
TOTAL $ 307,233.51
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Everson's Econo Vac, Inc.
601
443
326
500427
4 -M Hydroseeding /Erosion Control, Inc.
603
041
395
500019
Corliss Resources, Inc.
602
237
779
499946
Lakeridge Paving Company, LLC
601
592
135
499932
Stripe Rite, Inc.
601
048
084
499917
Evergreen Concrete Cutting, Inc.
601
605
667
498325
REV 31 0020e (08/25,' 11)
Continued on page 2
26
Please List all Subcontractors Below:
Subcontractor's Name:
UBI Number:
Affidavit ID (if known)
Comments:
Contact Name: Diane Jaber
Email Address: Diane.Jaber @TukwilaWA.gov
Title: Fiscal Specialist
Phone Number: (206) 433 -1871 x1871
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Submitting Form: Please submit the completed form to all three agencies below. For a faster response. please submit by e-mail.
r la Washington State
CDepartment of Revenue
Public Works Section
PO Box 47474
Olympia WA 98504 -7474
(360)725 -7588
FAX (360) 664 -4159
PWC @dor.wa.gov
Washington State
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504 -4272
(360)902 -4754
FAX (360) 902 -6897
ContractRelease@lni.wa.gov
Washington State
=,a- Employment Security Department
Specialized Collections Unit
PO Box 9046
Olympia WA 98507 -9046
(360) 902-9780
Fax (360) 902 -9287
publicworks@esd.wa.gov
For tax assistance or to request this document in an alternate format, visit http: / /dor.wa.gov or call 1- 800 - 647 -7706.
Teletype (TTY) users may call (360) 705 -6718.
F215- 038 -000 08 -2011
REV 31 0020e (08/25/11)
27