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Home My WebLink AboutReg 2014-03-17 Item 4C - Contract Amendment #3 - Duwamish Gardens Design with JA Brennan Associates for $40,610.96COUNCIL AGENDA SYNOPSIS lift I/il Meeting Date Prepared b)' A 16.!ycir 's ru/jill (0/f//ill reilleiP 03/17/14 BG / c ,klotion Dah, 03/17/14 Resolution :111,g Dale — Ordinance :111g aile Bid Award ,1kg Dale Public Iii '-in; ,I kg 1) ,t I I Other 111g Date AI/g SP( )NS( )1t Council E ,■ f,!yor FIR DCD — l'inance Fire — IT IV'z-R Pollcc PI P11- SP( )NS(R'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. As part SUMMARY of the Army Corps of Engineers' permit, they are requiring that the City develop a cultural resources mitigation plan that will be implemented during the construction phase. The plan will outline what steps the City will be required to take during site excavation. The cost of this additional work is $40,610.96 and will be covered by existing grants. Council is being asked to approve Supplement No. 3 with J.A. Brennan for $40,610.96. RrIVIL\M) B ' — COW Mtg. Utilities Cmte DATE: 03/11/14 CA&P Cmte ITEM INFORMATION ITEM No. 4.C. STAFF SP( )NS()R: BOB GIBERSON ORR NN.■1, A(NN1).1 I) \1 03/17/14 AGIND.1 ITI:M TITIE Duwamish Gardens - J.A. Brennan Supplemental Agreement No. 3 C.N TIC( ) RI pis:R.1-.4(m .%Rgl)ate ,klotion Dah, 03/17/14 Resolution :111,g Dale — Ordinance :111g aile Bid Award ,1kg Dale Public Iii '-in; ,I kg 1) ,t I I Other 111g Date AI/g SP( )NS( )1t Council E ,■ f,!yor FIR DCD — l'inance Fire — IT IV'z-R Pollcc PI P11- SP( )NS(R'S J.A. Brennan Associates is currently the design consultant for Duwamish Gardens. As part SUMMARY of the Army Corps of Engineers' permit, they are requiring that the City develop a cultural resources mitigation plan that will be implemented during the construction phase. The plan will outline what steps the City will be required to take during site excavation. The cost of this additional work is $40,610.96 and will be covered by existing grants. Council is being asked to approve Supplement No. 3 with J.A. Brennan for $40,610.96. RrIVIL\M) B ' — COW Mtg. Utilities Cmte DATE: 03/11/14 CA&P Cmte F&S Cmte Transportation Cmte Parks Comm. Planning Comm. COMMITTEE CHAIR: JOE DUFFIE ..Arts Comm. RECOMMENDATIONS: Si,( )Ns( AVADmIN. C( )mmunEk Public Works Department Unanimous Approval; Forward to Regular Consent Agenda COST IMPACT / FUND SOURCE Expl,:NDITLRL RkQUIR1,1) AMOUNT BUDGETED APPROPRIATION REQUIRED $40,610.96 $460,000.00 $0.00 Fund Source: 301 PARKS (PG 37, 2014 CIP) Comments: MTG. DATE RECORD OF COUNCIL ACTION 03/17/14 MTG. DATE ATTACHMENTS 03/17/14 Informational Memorandum dated 03/07/14 Page 37, 2014 CIP (Revised to show Awarded Grants) Supplemental Agreement No. 3 to Contract No. 12-007 Minutes from the Community & Parks Committee meeting of 03/11/14 2 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL U��U��U� nn�n ��n�nmn��o n��o��~ n�n�~n�o��x�x�.n��nmn K8ayqrHag0erton Community Affairs and Parks Committee FROM: Bob Gibersmn, Public Works Director By: Ryan Larson, Senior Engineer DATE: March 7, 2014 SUBJECT: Duwamish Gardens Project No. S0630102' Contract No. 12'007 Contract Amendment No. 3 ISSUE Approve Amendment No. 3 to Contract No. 12-007 with J. A. Brennan Associates. BACKGROUND In February 2012. the City entered into a consultant agreement with J.A. Brennan Associates for the design of the Duwamish Gardens project. The contract was amended in October 2012 to add additional project scope to include a detailed cultural resources investigation required by the Corps of Engineers. Based on this investigation, the Corps determined that the project would have an adverse effect on historic and prehistoric artifacts on site. DISCUSSION With an adverse effects determination from the Corps, the City is required to consult with local consulting parties including local tribes, state and King County historic preservation offices, and granting agencies to develop an archaeological mitigation plan. The consultation process is expected to take 6 months to 1 year to complete. The Corps understands the City's desire to begin construction this summer and is conducting twice monthly consultation meetings. Our consultant is drafting the plan based on input from these meetings and will detail how the work will pronoed, what monitoring will take place, and what will take place if artifacts are found during construction. In addition to the added cultural vvork, the consultant has provided assistance in preparing information for various grant applications, the proposed land smap, and will add a focal point per recommendation from the citizen's committee. Due to these added items, the consultant agreement will need to be modified to add the additional work tasks and provide added compensation. Fiscal Impact The current agreement with J.A. Brennan is $407.407.80 and with this amendment. the new total will be $448.01878. The 2014 CIP has $460.000.00 budgeted in design. The mitigation plan will increase the overall construction budget, but the total extent is unknown at this time. Staff has been in contact with the State RCO regarding this issue and additional money may be available if needed. RECOMMENDATION Council is being asked to approve Contract Amendment No. 3 with J.A. Brennan Associates in the amount of $40,610.96 and consider this item at the on the Consent Agenda of the March 17, 2014 Regular Meeting. Attachments: Revised Page 37, 2014 CIP JA Brennan Amendment No. 3 W TwEnm PROJECTS « ox Projects ouw=.sh Gardens v6-omO2 (90o30'02)\ Design INFO MEMO Design Design ^=°nd°mmudo= 4 CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 PROJECT: Duwamish Gardens Project No. 90630102 DESCRIPTION: Purchase and restore site as a salmon estuary and passive park. This project is included in the WRIA 9 Salmon Recovery Plan's efforts to acquire and restore 20-acrev JUSTIFICATION: within the Duwamish estuary. Also includes all riverfront property from E Marginal Wy S to Tukwila Int'l Blvd. STATUS: Property acquired in 2008. Design began in 2012 with construction scheduled for 2014, grant dependent. MAINT. IMPACT: With a new passive park, additional maintenance will be needed. Design funding from State Salmon Recovery Board (SRFB) and King Conserva ion District (KCD). COMMENT: Acquisition grants included SRFB, WRIA 9 King Conservation District, KC Conservation Futums, WA State Aquatic Lands and WA State Earmark grant. FINANCIAL Through Estimated in 000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL , . EXPENSES Design 200 280 460 Land(q/W) 2.116 50 150 2,316 Const. Mgmt. 15 250 50 315 Construction 7 75 1.300 750 2.132 TOTAL EXPENSES 2,323 400 1.700 800 0 0 0 0 0 5,223 FUND SOURCES Awarded Grant Land 2.011 , 2.011 � Award 111 350 \/^8~� "°� ,„° fral Proposed Grants 1.��0- t`c; 784- 2-3315r Mitigation Expected 0 City Oper. Revenue 201 50 11 20 0 0 0 0 0 282 TOTAL SOURCES 2,323 400 1.700 800 0 0 0 0 0 5,223 oject Location 2014 2019 Capital Improvement Program 37 6 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Agreement Number:12-007(C) CONTRACT FOR SERVICES Amendment #3 Between the City of Tukwila and J.A. Brennan Associates That portion of Contract No. 12-007 between the City of Tukwila and J.A. Brennan Associates is amended as follows: Section 1: Scope of Services. Work under this contract shall be amended to include reimbursement for direct expense and costs associated with additional contract scope of services including contract administration, grant application assistance, developing an archaeological mitigation plan, project meetings, permit coordination, contract specifications, and focal point design. See Exhibit A, attached, with additional scope of service. Section 3: Time for Performance. Work under this contract shall commence upon the given of written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement by December 31, 2014, unless an extension of such time is granted in writing by the City. Section 4: Payment. Payment is hereby changed to include an additional $40,610.96 for this additional scope of services. The maximum amount payable under this contract as amended inclusive of all fees and other costs shall not exceed $448,018.76 without express written modifications of the Agreement signed by the City. All other provisions of the contract shall remain in full force and effect. Dated this day of , 2014. CITY OF TUKWILA CONTRACTOR Jim Haggerton, Mayor ed Name/Title CA: 2012 Page 1 of 2 7 City of Tukwila Agreement Number:12-007(C) 6200 Southcenter Boulevard, Tukwila WA 98188 ATTEST/AUTHENTICATED APPROVED AS TO FORM City Clerk City Attorney CA: 2012 8 Page 2 of 2 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes March 11, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal) Staff: David Cline, Rick Still, Bob Giberson, Ryan Larson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. PRESENTATIONS 2013 Parks and Recreation Annual Report Parks and Recreation staff presented the 2013 Parks and Recreation Annual Report. The report highlights specific accomplishments and provides an overview of programming, staffing, facilities and activities. Bound copies were distributed at the table and provided for all Councilmembers not present as well. II. BUSINESS AGENDA A. Contract Amendment: Duwamish Gardens Project Staff is seeking Council approval to approve Amendment No. 3 in the amount of $40,610.96 to Contract No. 12 -007 with J.A. Brennan Associates for an expanded scope of work. A cultural resources investigation, required by the Army Corps of Engineers, found that the project would have an adverse effect on historic and prehistoric artifacts on site. As a result, the project must now include consultation with local tribes, State and County historic preservation offices and granting agencies to develop an archaeological mitigation plan. In addition to this cultural work, the consultant's expanded scope of services will include contract administration, grant application assistance, project meetings, permit coordination, contract specifications, and focal point design. Following the approval of this amendment, the new total for the agreement will be $448,018.76. The total budget for the design phase is $460,000.00. The Committee requested that the informational memo reflect that grant funding for 2014 is secure, as it is labeled proposed in the adopted CIP. UNANIMOUS APPROVAL. FORWARD TO MARCH 17, 2014 REGULAR CONSENT AGENDA. B. Design Contract: Duwamish Hill Preserve Phase II Staff is seeking Council approval to enter into a contract with SvR Design Company in the amount of $319,000.00 to provide design and planning services for the Duwamish Hill Preserve Phase II. The total proposed contract amount is increased from the $286,000 noted in the informational memo due to the inclusion of a necessary geotechnical survey. Firms from the Municipal Research and Services Center consultant roster were reviewed and a committee identified SvR Design Company as the most qualified for this project. Phase II will focus on trails, viewpoints and habitats around the west and north sides of the hill, and the consultant scope of work does not exceed the budgeted total of $390,000. The Committee requested that the informational packet be updated to include a conceptual design drawing in addition to the the new contract amount. UNANIMOUS APPROVAL. FORWARD TO MARCH 24, 2014 COMMITTEE OF THE WHOLE. 9