Loading...
HomeMy WebLinkAboutCOW 2014-03-24 Item 3D - Agreement - Duwamish Hill Preserve Phase II with SvR Design Company for $319,000COUNCIL AGENDA SYNOPSIS Initials Meeting Date Pm pared by Mo or:+ renieiv Cnuncrl review 03/24/14 DJ �� Phase 04/07/14 DJ . Motion Date 4/7/14 ❑ Ordinance AN Date Bid_ wand Meg Dale ❑ Pith/icHeating tl ltg Dale U Other Mtg Date C.1'11:C;()R1- 1/ Discussion /1 ■ Resolution 1 ftt Date Mtg - ITEM INFORMATION ITEM No. 91 STAN!' SPONS()R: RICK STILL ORIC IN.1]..\(;1:N1).1 I) 11 I:: 3/24/14 AC; I:Ni).1 I'I•I:MTtTLE Duwamish Hill Preserve Phase II Design - Authorize Consultant Agreement 3/24/14 Motion Date 4/7/14 ❑ Ordinance AN Date Bid_ wand Meg Dale ❑ Pith/icHeating tl ltg Dale U Other Mtg Date C.1'11:C;()R1- 1/ Discussion /1 ■ Resolution 1 ftt Date Mtg Meg Dale Si c )Ns ( )It ❑ Council ❑ Mayor ❑ HR ❑ DCD ❑ Finance ❑ Fire IT ® Pelt ❑ Police ❑ M SP( )NS[ )It's Phase II design at Duwamish Hill Preserve to continue along with the process of S[.1I11.11t1. preserving and developing this site as an asset and resource for the community. The Council is being asked to authorize the Mayor to sign the Consultant Agreement. RI. .\ 1I :1k'I :I) Ii1 © COW Mtg. ❑ U rilities Cmte DATE: 3/11/14 CA&P Cmte ❑ F&S Cmte ❑ Transportation Cnite Comm. ❑ Planning Comm. CHAIR: DUFFIE • Arts Comm. 11 Parks COMMITTEE RECOMMENDATIONS: Si '( )N'oR /ADm1N. CommI'I-rl?IS Parks and Recreation Department Unanimous Approval; Forward to Committee of the Whole COST IMPACT / FUND SOURCE ExPENDITL. I' RI'.( 1I"IRI;I) AMOUNT BUDGETED APPROPRIATION REQUIRED $319,000 $390,000 $319,000 Fund Source: CAPITAL IMPROVEMENT PROGRAM, 2014-2019 C'ununents: Project #90330109 MTG. DATE RECORD OF COUNCIL ACTION 3/24/14 MTG. DATE ATTACHMENTS 3/24/14 Informational Memorandum dated 3/14/14, amended after CAP meeting Agreement with Exhibits, to include conceptual drawings requested by CAP _ CIP Page 34 Minutes from the Community Affairs and Parks Committee meeting of 3/11/14 4/7/14 91 92 TO: City of Tukwila Jim Haggerton, Mayor INFORMATIONAL MEMORANDUM Mayor Haggerton Community Affairs and Parks Committee FROM: Rick Still, Parks and Recreation Director BY: Dave Johnson, Recreation Superintendent DATE: March 14, 2014 (Based on discussion at CAP, language modifications are shown below in strike -thru underlined format.) SUBJECT: Duwamish Hill Preserve Phase II Design — Authorize Consultant Agreement Project # 90330109 ISSUE Phase II Design at Duwamish Hill Preserve will continue the process of preserving and developing the site as an asset and resource for the community. Attached maps indicate the 3 Phase approach for this site and the overall concept design. The Council is being asked to authorize Mayor to sign Consultant Agreement to complete these services. BACKGROUND Phase I development at the Duwamish Hill Preserve was complete in 2010. The West parcel was purchased in 2012 along with the small riverbank donation. Funding in the amount of $500,000 has been secured through the Washington State Historical Society's Heritage Capital Projects Grant for the design and partial construction of Phase II. DISCUSSION Requests for Proposals (RFP) were distributed to selected firms from the Municipal Research and Services Center consultant roster. A review committee comprised of representation from Parks and Recreation, Community Development, Parks Commission, and partners reviewed the proposals and conducted panel interviews. As a result of this, SvR Design Company was rated with the highest score and selected as the most qualified consultant. FINANCIAL IMPACT The consultant's scope of work at $286,000.00 $319,000.00 does not exceed the $390,000.00 budgeted for this project (page 34). RECOMMENDATION The Community Affairs and Parks Committee is being asked to authorize the Mayor to sign the Consultant Agreement and consider this item at the March 24, 2014 Committee of the Whole meeting and forward to the Consent Agenda at the April 7, 2014 Regular Meeting. ATTACHMENTS Consultant Agreement Concept maps 93 City of Tukwila 6200 Southcenter Boulevard, Tukwila WA 98188 Contract Number: CONSULTANT AGREEMENT FOR PLANNING & DESIGN SERVICES THIS AGREEMENT is entered into between the City of Tukwila, Washington, hereinafter referred to as "the City ", and SvR Design Company, hereinafter referred to as "the Consultant ", in consideration of the mutual benefits, terms, and conditions hereinafter specified. 1. Project Designation. The Consultant is retained by the City to perform Design and Planning services in connection with the project titled Duwamish Hill Preserve Phase II. 2. Scope of Services. The Consultant agrees to perform the services, identified on Exhibit "A" attached hereto, including the provision of all labor, materials, equipment and supplies. 3. Duration of Agreement; Time for Performance. This Agreement shall be in full force and effect for a period commencing upon execution and ending May 31, 2015, unless sooner terminated under the provisions hereinafter specified. Work under this Agreement shall commence upon written notice by the City to the Consultant to proceed. The Consultant shall perform all services and provide all work product required pursuant to this Agreement no later than May 31, 2015 unless an extension of such time is granted in writing by the City. 4. Payment. The Consultant shall be paid by the City for completed work and for services rendered under this Agreement as follows: A. Payment for the work provided by the Consultant shall be made as provided on Exhibit "B" attached hereto, provided that the total amount of payment to the Consultant shall not exceed $319,000.00 without express written modification of the Agreement signed by the City. B. The Consultant may submit vouchers to the City once per month during the progress of the work for partial payment for that portion of the project completed to date. Such vouchers will be checked by the City and, upon approval thereof, payment shall be made to the Consultant in the amount approved. C. Final payment of any balance due the Consultant of the total contract price earned will be made promptly upon its ascertainment and verification by the City after the completion of the work under this Agreement and its acceptance by the City. D. Payment as provided in this section shall be full compensation for work performed, services rendered, and for all materials, supplies, equipment and incidentals necessary to complete the work. E. The Consultant's records and accounts pertaining to this Agreement are to be kept available for inspection by representatives of the City and the state of Washington for a period of three (3) years after final payments. Copies shall be made available upon request. 95 5. Ownership and Use of Documents. All documents, drawings, specifications and other materials produced by the Consultant in connection with the services rendered under this Agreement shall be the property of the City whether the project for which they are made is executed or not. The Consultant shall be permitted to retain copies, including reproducible copies, of drawings and specifications for information, reference and use in connection with the Consultant's endeavors. The Consultant shall not be responsible for any use of the said documents, drawings, specifications or other materials by the City on any project other than the project specified in this Agreement. 6. Compliance with Laws. The Consultant shall, in performing the services contemplated by this Agreement, faithfully observe and comply with all federal, state, and local laws, ordinances and regulations, applicable to the services rendered under this Agreement. 7. Indemnification. The Consultant shall defend, indemnify and hold the City, its officers, officials, employees and volunteers harmless from claims, injuries, damages, losses or suits including attorney fees, to the extent caused by or resulting from the acts, errors or omissions of the Consultant in performance of this Agreement, except for injuries and damages caused by the sole negligence of the City. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees, and volunteers, the Consultant's liability hereunder shall be only to the extent of the Consultant's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Consultant's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. Notwithstanding the duty to indemnify, protect and hold harmless, the Consultant expressly agrees, after adjudication by a court of competent jurisdiction, to reimburse the Indemnitees pursuant to this provision for any costs and fees determined by the court to have been reasonably, necessarily, and actually incurred by the Indemnitees in the defense of those claims specifically founded upon the Service Providers negligence. 8. Insurance. The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Consultant, its agents, representatives, or employees. Consultant's maintenance of insurance as required by the agreement shall not be construed to limit the liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity. A. Minimum Amounts and Scope of Insurance. Consultant shall obtain insurance of the types and with the limits described below: 1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage of $1,000,000 per accident. Automobile Liability insurance shall cover all owned, non - owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. CA revised : 1 -2013 96 Page 2 2. Commercial General Liability insurance with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors and personal injury and advertising injury. The City shall be named as an insured under the Consultant's Commercial General Liability insurance policy with respect to the work performed for the City. 3. Workers' Compensation coverage as required by the Industrial Insurance laws of the State of Washington. 4. Professional Liability with limits no less than $1,000,000 per claim and $1,000,000 policy aggregate limit. Professional Liability insurance shall be appropriate to the Consultant's profession. B. Other Insurance Provision. The Consultant's Automobile Liability and Commercial General Liability insurance policies are to contain, or be endorsed to contain that they shall be primary insurance with respect to the City. Any Insurance, self - insurance, or insurance pool coverage maintained by the City shall be excess of the Consultant's insurance and shall not be contributed or combined with it. C. Acceptability of Insurers. Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII. D. Verification of Coverage. Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Consultant before commencement of the work. Certificates of coverage and endorsements as required by this section shall be delivered to the City within fifteen (15) days of execution of this Agreement. E. Notice of Cancellation. The Consultant shall provide the City with written notice of any policy cancellation, within two business days of their receipt of such notice. F. Failure to Maintain Insurance. Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach, immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole discretion of the City, offset against funds due the Consultant from the City. 9. Independent Contractor. The Consultant and the City agree that the Consultant is an independent contractor with respect to the services provided pursuant to this Agreement. Nothing in this Agreement shall be considered to create the relationship of employer and employee between the parties hereto. Neither the Consultant nor any employee of the Consultant shall be entitled to any benefits accorded City employees by virtue of the services provided under this Agreement. The City shall not be responsible for withholding or otherwise deducting federal income tax or social security or for contributing to the state industrial insurance program, otherwise assuming the duties of an employer with respect to the Consultant, or any employee of the Consultant. CA revised : 1 -2013 Page 3 97 10. Covenant Against Contingent Fees. The Consultant warrants that he has not employed or retained any company or person, other than a bonafide employee working solely for the Consultant, to solicit or secure this contract, and that he has not paid or agreed to pay any company or person, other than a bonafide employee working solely for the Consultant, any fee, commission, percentage, brokerage fee, gifts, or any other consideration contingent upon or resulting from the award or making of this contract. For breach or violation of this warrant, the City shall have the right to annul this contract without liability, or in its discretion to deduct from the contract price or consideration, or otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift, or contingent fee. 11. Discrimination Prohibited. The Consultant, with regard to the work performed by it under this Agreement, will not discriminate on the grounds of race, religion, creed, color, national origin, age, veteran status, sex, sexual orientation, gender identity, marital status, political affiliation or the presence of any disability in the selection and retention of employees or procurement of materials or supplies. 12. Assignment. The Consultant shall not sublet or assign any of the services covered by this Agreement without the express written consent of the City. 13. Non - Waiver. Waiver by the City of any provision of this Agreement or any time limitation provided for in this Agreement shall not constitute a waiver of any other provision. 14. Termination. A. The City reserves the right to terminate this Agreement at any time by giving ten (10) days written notice to the Consultant. B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory personnel assigned to the project, the surviving members of the Consultant hereby agree to complete the work under the terms of this Agreement, if requested to do so by the City. This section shall not be a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if the City so chooses. 15. Applicable Law; Venue; Attorney's Fees. This Agreement shall be subject to, and the Consultant shall at all times comply with, all applicable federal, state and local laws, regulations, and rules, including the provisions of the City of Tukwila Municipal Code and ordinances of the City of Tukwila. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Agreement, the parties specifically understand and agree that venue shall be properly laid in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Venue for any action arising from or related to this Agreement shall be exclusively in King County Superior Court. 16. Severability and Survival. If any term, condition or provision of this Agreement is declared void or unenforceable or limited in its application or effect, such event shall not affect any other provisions hereof and all other provisions shall remain fully enforceable. The provisions of this Agreement, which by their sense and context are reasonably intended to survive the completion, expiration or cancellation of this Agreement, shall survive termination of this Agreement. CA revised : 1 -2013 98 Page 4 17. Notices. Notices to the City of Tukwila shall be sent to the following address: City Clerk City of Tukwila 6200 Southcenter Boulevard Tukwila, WA 98188 Notices to Consultant shall be sent to the following address: SvR Design Company 1205 Second Avenue, Suite 200 Seattle, WA 98101 18. Entire Agreement; Modification. This Agreement, together with attachments or addenda, represents the entire and integrated Agreement between the City and the Consultant and supersedes all prior negotiations, representations, or agreements written or oral. No amendment or modification of this Agreement shall be of any force or effect unless it is in writing and signed by the parties. DATED this CITY OF TUKWILA Mayor, Jim Haggerton day of , 20 CONSULTANT By: Printed Name: Title: Attest/Authenticated: Approved as to Form: City Clerk, Christy O'Flaherty Office of the City Attorney CA revised : 1 -2013 Page 5 99 100 Chit Engineering Landscape Architecture Environmental Restoration Planning 1205 Second Avenue Suite 200 Seattle, WA 98101 Phone: 206.223.0326 Fax: 206.223.0125 svrsvrdesign.com Exhibit A DESIGN COMPANY 12 March 2014 Dave Johnson Recreation Superintendent, Tukwila Parks & Recreation 12424 42nd Avenue South Tukwila, WA 98168 Re: Design Services Duwamish Hill Preserve Phase 2 Dear Dave: We are pleased to submit this proposal to provide design services for Phase 2 of Duwamish Hill Preserve. The SvR team includes SvR for landscape architecture and civil engineering; Shannon & Wilson for environmental and permitting services; and Mette Hanson for interpretive planning and artwork. Proposed Project The City of Tukwila has been working with Forterra and community partners to restore and improve the Duwamish Hill Preserve. Phase I was focused on trails, viewpoints and habitats on the hill itself Phase 2 is focused on trails, viewpoints and habitats around the west and north sides of the hill. The site is culturally significant for its association with Southern Puget Sound Salish oral tradition and mythology, as a key location in the stories collectively known as the "Epic of the Winds." The site is located on South 115th Street just to the east of East Marginal Way South and immediately to the north of the Duwamish River in Tukwila, Washington. Schedule/Phasing Geotechnical Services: Concept Design: Design Development: 50% Construction Documents: 90% Construction Documents: 100% Construction Documents: Bidding and Construction Observation: SCOPE OF SERVICES April - November 2014 April 2014 May 2014 June -July 2014 August - September 2014 October 2014 November 2014 -TED Geotechnical Services Geotechnical Services tasks include: • Conduct field explorations. • Conduct geotechnical studies. • Prepare geotechnical letter report. • Review plans and specs and respond to bidder questions. S30,000 This document is proprietary information prepared by SvR for this project only and shall not be forwarded, copied or used by other parties without written permission. F:108108005 Duwamish Riverhead Hilllscaping phase 24DHP phase 2 draft scope and fee proposal_03.12 14.docx 101 102 DHP Phase 2 12 March 2014 Page 2 of 4 Deliverables: o geotechnical letter report Concept Design $25,000 Concept Design tasks include: • Hold kick -off meeting on site. • Review existing information including survey and hydrogeological report. • Meet with City maintenance staff and volunteers to determine stewardship capacity. • Hold conceptual design charrette with City and Hill Management Team. • Prepare 2 conceptual alternatives. • Meet with City management team to select preferred alternative. • Refine preferred conceptual alternative including graphics and costs. • Present final conceptual design to public at City Council meeting, Deliverables: o meeting minutes a concept level basis of design ✓ conceptual alternative sketches a preferred conceptual design illustrative plan, sections and cost estimate o powerpoint presentation for use at City Council, City website download, etc. Design Development $40,000 Design Development tasks include: • Meet with tribal representatives regarding cultural gardens idea and identify suitable species for ethnobotanical use and interpretation. • Meet with UW Center for Urban Horticulture faculty regarding ecological experiments idea and identify low -tech restoration practices that would be of value to demonstrate and monitor on this site. • Develop detailed grading and drainage analysis, including earthwork calculations and evaluation of the suitability of excavated material reuse as fill for visual buffer landforms and upland plantings. • Prepare detailed restoration palette memo. • Prepare preliminary drainage memo. • Develop interpretive strategy memo. • Meet with city and hill management team to review findings from tribal, education and restoration community outreach and select appropriate implementation pathways. • Prepare Design Development drawings. • Update cost estimate. Deliverables: o meeting minutes o design development drawings: cover sheet, grading & drainage plan, paving & hardscape plan, planting plan, section sheet, detail sheet o restoration palette memo o preliminary drainage memo o interpretive strategy memo o DD cost estimate This document is proprietary information prepared by SvR for this project only and shall not be forwarded copied or used by other parties without written permission. F :148\08005 Duwamish Riverbend Hill\scnping phase 2\DHP phase 2 draft scope and fee proposal_03.12.14,docx DHP Phase 2 12 March 2014 Page 3 of 4 50% Construction Documents S70,000 50% Construction Documents tasks include: • Prepare 50% construction drawing set. • Prepare permit submittals: SEPA Checklist. Type C Grading Permit, and Substantial Development Permit for shoreline portion of the project. • Prepare draft Technical Information Report (TIR). • Prepare outline specification (spec table of contents by section) * Update cost estimate. • Prepare maintenance recommendations memo. • Present project update to public at City Council meeting. Deliverables: o meeting minutes o 50% construction drawing set: cover sheet, ESC plan sheet, grading & drainage plan, paving & hardscape plan, planting plan, irrigation zoning plan, interpretive plan, section sheet, interpretive details sheet, hardscape details sheet, planting details sheet o permit submittals o draft TIR o maintenance recommendations memo o outline spec o 50% CD cost estimate 90% Construction Documents 90% Construction Documents tasks include: • Prepare 90% construction drawing set. • Respond to permit comments and resubmit as necessary. • Prepare final TIR. • Prepare draft specifications. • Update cost estimate. 550,000 Deliverables: o meeting minutes o 90% construction drawing set: cover sheet, ESC plan sheet, grading & drainage plan, paving & hardscape plan, planting plan, irrigation plan, interpretive plan, section sheet, interpretive details sheet, hardscape details sheet, planting details sheet o permit resubmittals o final TIR o draft specifications o 90% CD cost estimate 100% Construction Documents /Bid Set 520,000 100% Construction Documents /Bid Set tasks include: • Prepare 100% construction drawing/bid set. • Prepare final specifications. • Update cost estimate. Deliverables: o meeting minutes This document is proprietary information prepared by SvR for this project only and shall not be forwarded, copied or used by other parties without written permission. F:108108005 Du«nmish Riverbend Hill\scoping phase 21DI-IP phase 2 draft scope and fee proposal_03.12.14.docx 103 104 BHP Phase 2 12 March 2014 Page 4 of 4 o 100% construction drawing/bid set: cover sheet, ESC plan sheet, grading & drainage plan, paving & hardscape plan, planting plan, irrigation plan, interpretive plan, section sheet, interpretive details sheet, hardscape details sheet. planting details sheet o final specifications o 100% CD cost estimate Bidding and Construction Observation $35,000 Bidding and Construction Observation tasks include: • Attend pre -bid conference. • Attend pre - construction conference. • Respond to bidder questions. • Review submittals and shop drawings. • Respond to RFIs. • Attend weekly construction meetings. • Attend preliminary punch list walk- through and provide a summary of items for resolution. • Attend final punch list walk - through and provide a summary of items for resolution. • Attend warranty walk- through and provide a summary of items needing replacement. • Prepare record drawings. Deliverables: o meeting agendas o meeting minutes o submittal responses o RFI clarifications o preliminary punch list o final punch list o warranty review o record drawings Project Scope Assumptions (see attached) FEE For the scope of services described above, the SvR team shall be paid a lump sum of $270,000 billed monthly on a percent complete basis. Drawing and specification submittals will be electronic plus three hard copies at each milestone. All reimbursable expenses are included in the lump sum above. We also recommend that a Management Reserve Fund (MRF) of $20,000 be established in case structural or electrical engineering is required to implement the preferred concepts. We look forward to working with you on this project. Sincerely. Nate Cormier, ASLA, PLA. LEED AP Principal Landscape Architect This document is proprietary information prepared by SvR for this project only and shall not be forwarded, copied or used by other parties without written permission. F:108108005 Duwarmish 1 iverhend Iiilllscoping phase 2011P phase 2 draft scope and fee proposal_03.12.14.docx EXHIBIT B Geotechnical Services $30,000 Concept Design $25,000 Design Development $40,000 50% Construction Documents $70,000 90% Construction Documents $50,000 100% Construction Documents /Bid Set $20,000 Bidding & Construction Observation $35,000 Management Reserve Fund* $20,000 Sub -total $290,000 Contingency (10 %) $ 29,000 TOTAL $319,000 *Management Reserve Fund established in case structural or electrical engineering is required to implement the preferred concepts. Will only be utilized upon approval of City of Tukwila for this work. 105 106 P HASING PHASE 1: THE CENTRAL HILL neighborhood trai1head, some interpretive markers, trails, entrance bridge, stocked rock amphitheater, seatwalis at upper viewpoint, invasive plant removal and native restoration, interim parking and arrival area - PHASE 2: RESTORED WETLAND, TRAILS, AND BUFFER more interpretive markers, -iwetland restoration, vegetative Lr' buffer and sculpted landforms, wetland boardwalk PHASE 3: REALIGNED ROAD AND RESTORED SHORELINE more interpretive markers, realigned South 115th Street, Erestroom with green roof and constructed wetland treatment Frtsystem, bioretention swales, riverfrort shoreline and beach --restoration with and boat lauch, welcome plaza, entrance path, porous concrete sidewalks, streetside permanent parking DUNAKC o 20 SCALE: 1-= 120Y-CY C 03 RESTORED WETLAND INTERPRETIVE MARKER, TYP. VEGETATIVE BUFFER AND SCULPTED LANDFORMS NEIGHBORHOOD TRAILHEAD ADA HILLCLIMB UPPER VIEWPOINT MIDDLE VIEWPOINT AND GATHERING PLACE BIORETENTION SWALE STREETSIDE PARKING RESTROOM AND CONSTRUCTED WETLAND TREATMENT SYSTEM WELCOME PLAZA AND BUS DROP -OFF RESTORED SHORELINE AND BEACH ACCESS REROUTED S. 115TH ST. SCALE: 1"= 120 -0 " 4 11 110 PROJECT: DESCRIPTION: park at 3800 S 115 St. (Previously known as Duwamish Riverbend Hill, Poverty Hill and Grandmother's Hill.) JUSTIFICATION: Meets the Parks and Open Space Plan providing cultural and historical value along the City's shoreline. CITY OF TUKWILA CAPITAL PROJECT SUMMARY 2014 to 2019 Duwamish Hill Preserve Project No. 90330109 Land development for this 8.6 acre parcel will preserve open space and allow future restoration for this passive Phase I development was completed in 2010. West parcel was purchased in 2012 along with the small STATUS: riverbank donation. Phase II design work began in 2013 and will continue into 2014. Stage I of Phase It construction is scheduled for 2014 and will focus on site preparation, land altering, and hardscape landscaping. MAINT. IMPACT: Approximately 200 staff hours per year. Phase II is on Park Impact Fee list for $2.5 million with an 80 %120% split. Sound Transit mitigation of COMMENT: $313k for use of site. Grants: Recreation Conservation Office (RCO), State Heritage Fund, 4Culture, King Conservation District, Conservation Futures, and Forterra with REET funds as a match. FINANCIAL Through Estimated in $000's 2012 2013 2014 2015 2016 2017 2018 2019 BEYOND TOTAL EXPENSES Design 265 15 390 20 20 20 20 20 940 1,710 Land (RMf) 2,036 450 2,486 Const. Mgmt. 1 15 927 943 Construction 253 15 495 50 50 50 50 50 5,700 6,713 TOTAL EXPENSES 2,555 30 900 70 70 70 70 70 8,017 11,852 FUND SOURCES Awarded Grant 1,455 20 30 1,505 Proposed Grant - State 500 2,065 2,565 KC Parks Levy 429 29 458 Mitigation 313 313 Park Impact Fees 217 25 242 Park Impact Fees Expected 25 35 40 45 45 45 1,523 1,758 City Oper. Revenue 141 (44) 345 35 30 25 25 25 4,429 5,011 TOTAL SOURCES 2,555 30 900 70 70 70 70 70 8,017 11,852 2014 - 2019 Capital Improvement Program 34 111 112 City of Tukwila Community Affairs and Parks Committee COMMUNITY AFFAIRS AND PARKS COMMITTEE - Meeting Minutes March 11, 2014 — 5:30 p.m. — Hazelnut Conference Room PRESENT Councilmembers: Joe Duffie, Chair; Dennis Robertson, De'Sean Quinn (Absent: Verna Seal) Staff: David Cline, Rick Still, Bob Giberson, Ryan Larson, Laurel Humphrey CALL TO ORDER: Committee Chair Duffie called the meeting to order at 5:15 p.m. I. PRESENTATIONS 2013 Parks and Recreation Annual Report Parks and Recreation staff presented the 2013 Parks and Recreation Annual Report. The report highlights specific accomplishments and provides an overview of programming, staffing, facilities and activities. Bound copies were distributed at the table and provided for all Councilmembers not present as well. II. BUSINESS AGENDA A. Contract Amendment: Duwamish Gardens Project Staff is seeking Council approval to approve Amendment No. 3 in the amount of $40,610.96 to Contract No. 12 -007 with J.A. Brennan Associates for an expanded scope of work. A cultural resources investigation, required by the Army Corps of Engineers, found that the project would have an adverse effect on historic and prehistoric artifacts on site. As a result, the project must now include consultation with local tribes, State and County historic preservation offices and granting agencies to develop an archaeological mitigation plan. In addition to this cultural work, the consultant's expanded scope of services will include contract administration, grant application assistance, project meetings, permit coordination, contract specifications, and focal point design. Following the approval of this amendment, the new total for the agreement will be $448,018.76. The total budget for the design phase is $460,000.00. The Committee requested that the informational memo reflect that grant funding for 2014 is secure, as it is labeled proposed in the adopted CIP. UNANIMOUS APPROVAL. FORWARD TO MARCH 17, 2014 REGULAR CONSENT AGENDA. B. Design Contract: Duwamish Hill Preserve Phase II Staff is seeking Council approval to enter into a contract with SvR Design Company in the amount of $319,000.00 to provide design and planning services for the Duwamish Hill Preserve Phase II. The total proposed contract amount is increased from the $286,000 noted in the informational memo due to the inclusion of a necessary geotechnical survey. Firms from the Municipal Research and Services Center consultant roster were reviewed and a committee identified SvR Design Company as the most qualified for this project. Phase II will focus on trails, viewpoints and habitats around the west and north sides of the hill, and the consultant scope of work does not exceed the budgeted total of $390,000. The Committee requested that the informational packet be updated to include a conceptual design drawing in addition to the the new contract amount. UNANIMOUS APPROVAL. FORWARD TO MARCH 24, 2014 COMMITTEE OF THE WHOLE. 113