HomeMy WebLinkAboutCAP 2013-09-23 Item 2B - Ordinance - Tukwila Municipal Code Update for Park CommissionTO:
City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community Affairs and Parks Committee
FROM: Rick Still, Parks and Recreation Director
BY: Dave Johnson, Recreation Superintendent
DATE: September 18, 2013
SUBJECT: Updating TMC for the Parks Commission
ISSUE
An ordinance updating the Tukwila Municipal Code (TMC) for the Park Commission.
BACKGROUND
The Park Commission was originally established by Ordinance #370 in 1962 and further
amended in 1975 and 1977.
Parks and Recreation was originally housed under the Office of Community Development, and
in 1980 became its own Department under Ordinance #1198. The Park Commission
governance has not been updated since that time.
DISCUSSION
In the 36 years since TMC 2.23 (Park Commission) was last updated in 1977, there have been
a number of changes in Tukwila, and this proposed update reflects those changes including the
formation of the Parks and Recreation Department; policies and procedures implemented with
regard to instructor services and park reservations; quorum and record - keeping standards.
This proposed update also incorporates recent interest in Tukwila and regionally to increase
youth "Voice" by having Student Representation on the Commission.
The current Park Commission has met, reviewed, and recommends approval of the proposed
changes.
RECOMMENDATION
Review and forward proposed changes to TMC 2.32 to the Committee of the Whole (10/14/13)
and Regular Meeting (10/21/13) for consideration and approval.
ATTACHMENTS
— Draft Ordinance
— Parks Commission Minutes
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DRAFT
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF
TUKWILA, WASHINGTON, REPEALING ORDINANCE NO.
1018, AS CODIFIED AT TUKWILA MUNICIPAL CODE
CHAPTER 2.32; REENACTING TUKWILA MUNICIPAL CODE
CHAPTER 2.32, "PARK COMMISSION," TO UPDATE AND
ESTABLISH REGULATIONS REGARDING MEMBERSHIP,
FUNCTION, OBJECTIVES, AND MEETINGS; PROVIDING FOR
SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE.
WHEREAS, the City Council of the City of Tukwila, Washington, finds that it is in
the public interest, good and welfare to have a citizen advisory board for parks and
recreation services in Tukwila; and
WHEREAS, the citizens of the City of Tukwila are supportive in sustaining parks
and recreation facilities and programs with the City; and
WHEREAS, revisions to the membership structure, function and objectives as
currently established are necessary, and a new section on meetings is needed;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF TUKWILA,
WASHINGTON, HEREBY ORDAINS AS FOLLOWS:
Section 1. TMC Chapter 2.32 Reenacted. Tukwila Municipal Code (TMC)
Chapter 2.32 is hereby reenacted to read as follows:
CHAPTER 2.32
PARK COMMISSION
Sections:
2.32.010 Park Commission Created
2.32.020 Membership
2.32.030 Term of Office
2.32.040 Function and Objectives
2.32.050 Officers — Meetings — Quorum
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Section 2. TMC Section 2.32.010 is hereby reenacted to read as follows:
2.32.010 Park Commission Created
There is created in and for the City a park board to be known as the "City of Tukwila
Park Commission."
Section 3. TMC Section 2.32.020 is hereby reenacted to read as follows:
2.32.020 Membership
A. The Park Commission shall consist of five individuals, residents of the City, who
shall be appointed by the Mayor with the consent of confirmation by the City Council.
Of the five commissioners, one shall be a senior citizen.
B. Student representation. In addition to the appointed positions, the
Commission will recruit student representation to participate on the Commission. A
student will be selected during their junior year and be expected to participate through
their graduation. A student representative shall be a high school student who resides in
the City of Tukwila.
Section 4. TMC Section 2.32.030 is hereby reenacted to read as follows:
2.32.030 Term of Office
Each commissioner shall serve for a three ycar term. The original terms shall be as
provided for in RCW 25.23.170.
A. Term of office.
1. The term of office for the members of the Tukwila Park Commission shall
be three years, provided however, that in order that the fewest terms expire in any one
year, all of the current terms of existing appointed members shall expire on March 31 of
the year set forth below for each respective position number as follows:
Position Number 1 shall expire March 31, 2016
Position Number 2 shall expire March 31, 2015
Position Number 3 shall expire March 31, 2014
Position Number 4 shall expire March 31, 2015
Position Number 5 shall expire March 31, 2014
2. After the expiration of the current terms for the existing Commission
members, each term thereafter shall be for a period of three years.
B. Vacancies. Any appointment to a position vacated other than by the expiration
of the term of the appointment shall be to fill only the unexpired portion of said term.
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Section 5. TMC Section 2.32.040 is hereby reenacted to read as follows:
2.32.040 DutiesFunction and Objectives
A. Function. The Park Commission shall serve in an advisory capacity to the
Mayor and City Council for the City of Tukwila.
B. Objectives: The objectives of the Commission shall be:More specifically, the
1.
To submit recommendations to the City Council
on the acquisition, development,
expansion and operation of parks and recreationa -I facilities and programs in the City. In
Recreation Supervisor, who shall act as secretary to the Commission.
2. To advocate for healthy and active lifestyles and promote the quality of life
that is provided through the programs and actions of the City's Parks and Recreation
Department.
agencies other than the City;
3. To plan, promote and recommend policy and standards for the
construction, development, maintenance and operations, either within or without the
City limits, of parks, playfields and recreation grounds belonging to or leased by the
City. This includes community buildings as designated by the Tukwila City Council and
improvements of such buildings.
4. To make recommendations on ornamentation of all parks and designated
community buildings, and to control seasonal and other temporary decoration or
ornamentation of street lights and standards.
5. To make recommendations for approval or rejection of any contract in writing
recreational programs;
65. To recommend to the City Council for adoption by ordinance rules and
regulations for the use and management of any municipally -owned or controlled park or
recreational facility. Publication of rules or changes in rules shall be in such manner as
the City Council shall direct. Rules and regulations so adopted shall be enforced by the
Police Department of the City.
6. To recommend names for parks in the City to the City Council for
consideration, as per City of Tukwila resolution.
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Section 6. TMC Section 2.32.050 is hereby reenacted to read as follows:
2.32.050 Officers — Meetings — Quorum
A. Members of the Commission shall meet and organize by electing, from their
membership, a chairperson and a vice - chairperson. The Parks and Recreation Director
(or designee) shall act as the liaison to the Commission.
B. The chairperson shall preside at all meetings. In the absence of the
chairperson, the vice - chairperson shall chair the meeting. If neither the chair nor the
vice -chair is present, a member chosen by agreement of the attending members shall
act as chairperson.
C. A majority of the members of the Commission shall constitute a quorum for the
transaction of business.
D. The Commission shall set its own meeting dates and shall give notice of such
meeting in compliance with the Open Public Meetings Act of the State of Washington
as it now exists and as it may be amended from time to time.
E. In order to ensure that a proper record is kept, staff shall compose written
minutes of all meetings of the Commission. All documents and items that go before the
Commission shall be part of the legislative record.
Section 7. Repealer. Ordinance No. 1018 is hereby repealed.
Section 8. Corrections by City Clerk or Code Reviser. Upon approval of the
City Attorney, the City Clerk and the code reviser are authorized to make necessary
corrections to this ordinance, including the correction of clerical errors; references to
other local, state or federal laws, codes, rules, or regulations; or ordinance numbering
and section /subsection numbering.
Section 9. Severability. If any section, subsection, paragraph, sentence, clause
or phrase of this ordinance or its application to any person or situation should be held to
be invalid or unconstitutional for any reason by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of the
remaining portions of this ordinance or its application to any other person or situation.
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Section 10. Effective Date. This ordinance or a summary thereof shall be
published in the official newspaper of the City, and shall take effect and be in full force
five days after passage and publication as provided by law.
PASSED BY THE CITY COUNCIL OF THE CITY OF TUKWILA, WASHINGTON, at
a Regular Meeting thereof this day of , 2013.
ATTEST /AUTHENTICATED:
Christy O'Flaherty, MMC, City Clerk
APPROVED AS TO FORM BY:
Office of the City Attorney
Jim Haggerton, Mayor
Filed with the City Clerk:
Passed by the City Council:
Published:
Effective Date:
Ordinance Number:
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MINUTES
February 20, 2013 5:30pm Tukwila Community Center
Call to Order: Parks Committee Chairperson Sean Albert called the meeting to order at 5:30pm.
Attendance: Commissioners —Sean Albert, Don Scanlon, Joanne McManus, Alice Russell, Scott Kruize
Staff — Dave Johnson
Scott Kruize left et6:OOp.mn.
Approval of Minutes: Scott Kruize moved to approve the Minutes of the January 16 2013 meeting. Joanne
McManus seconded the motion, and the motion passed unanimously.
Citizen Comment: no citizen comment
Business Items
A. Project Update — Dave Johnson briefly reviewed the Project Update with the Commissioners, and noted
that most of the work 15 being done at the Pool.
B. Tukwila Tree & Environment Advisory Committee Update — Don Scanlon and Sean Albert reported that
most of the work to this point has been researching policy and old codes, trying to understand and
streamline Ianguage, and really more procedural in nature. They are excited to begin work on trees. Don
provided a link to the Committee's materials that is on the City website —
www.tukwilawa.gov/dcd/treepolicy.html
C. Transportation Solution Letter - The Commissioners signed a letter to the Mayor to express their support
for exploring transportation solutions to increase access for community members to get to the
Community Center and other Recreation facilities throughout Tukwila. The Commissioners discussed their
support and importance of finding solutions. Dave indicated that the Ietter would be delivered to the
Mayor and a copy to the Council President. The Commissioners are hopeful that the Mayor shares the
Ietter during an upcoming Council meeting.
D. "Clean Parks" Initiative — Dave Johnson informed the Commissioners that staff are meeting on Thursday
to work on the details ofthe initiative. At a minimum, staff are exploring an education piece in the
schools followed by a Park Clean-up at a park located near the school to engage the kids and their
families. Additionally, placing some temporary signage in some of the challenging areas, including a Trail
Clean-up as part of the Green River Trail re-opening on June 1, and having monthly Clean-up events that
rotate through different parks.
E. PROS Plan Update — Dave Johnson informed the Commissioners that the agreement for the PROS Plan is
going through the Council process. Dave briefly reviewed the Scope of Work and recommended that the
Parks Commission serve as host for the community workshops.
F. Department Update — Recreation staff are busy on summer planning and brochure development. The
Washington Recreation & Park Association Mid-Year Conference will be held at Tukwila Community
Center on October 23, 2013. Duetuthenain,it'ndifOcu|ttonnow,soparksandgo/fcnewsanebusy
edging, top dressing, hedging, mulching and deaJing with graffiti. Exploring ways to expand the
Recreation Scholarship Program to be able to broaden and deepen the program by increasing our "back-
up"
G. TMC Review — Commissioners asked for some history about the Parks Commission. Dave Johnson shared
that the current Tukwila Municipal Code for the Parks Commission was adopted in 1977. At the time,
Parks and Recreation was under the Department of Community Development and was staffed by a
Recreation Supervisor and maybe a part -time person. 36 years later, things are much different and it
seems like a good time to review the role of the Parks Commission to make it relevant for today. The
Commissioners asked for information on other Park Commission models. Dave indicated that he would
send out some links via email and suggested that the Commissioners review the information and be
prepared with some thoughts at the next meeting. Staff can take the thoughts and work through the
appropriate language.
Other
A. City Strategic Plan — Copies of the Strategic Plan were distributed to the Commissioners.
B. Dr. Seuss Night — The Commissioners expressed interest in having a table at this event to connect and
reach out to the community. Suggested activities include coloring contest and /or drawing. Dave
indicated that he would put something together and send out a email reminder.
Adjournment: Don Scanlon moved to adjourn at 6:30pm. The motion was seconded by Alice Russell and the
motion passed unanimously.
Next Meeting: Wednesday, March 20, 2013
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