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Home My WebLink AboutCAP 2007-03-27 Item 2D - Agreement - Tukwila Pond Park Design with Robert W DrollTO: MEMORANDUM Mayor Steve Mullet Community Affairs and Parks Committee FROM: (4 Rick Still, Deputy Director of Parks and Recreation DATE: March 21, 2007 SUBJECT: Tukwila Pond Park Authorize Consultant Agreement Project Number 03 -PK -10 TUKPOND2007 Parks and Recreation Department Bruce Fletcher, Director ISSUE Select a consultant to provide design services and for the Tukwila Pond Park development. BACKGROUND The Tukwila Urban Center Master Plan includes further development of the Tukwila Pond Park. An informational report and conceptual design were completed and presented to the City Council in 2006. Concurrently, there are two different design issues being performed for the Tukwila Pond Park Project. A water quality feasibility study is being conducted by the Department of Community Development. The Parks and Recreation Department is utilizing the 2006 conceptual design to develop schematic designs and final plans and specifications for the development of this park. The attached proposal, dated March 16, 2007, is presented in two phases. The first phase (written in black) is the scope of work for which we are seeking approval. Phase one will provide wetland delineation, boundary and design survey, concept plan and cost estimate, and enough detail drawings to obtain the required permits. The second phase (written in gray) scope of work is for consultant services that need to be performed once funding is acquired for development. ACTION TAKEN Three firms were short- listed from the City's consultant roster of firms that indicated they provide expertise in landscape architecture, park design, wetland issues, boardwalk and trail construction, wildlife enhancements and interpretive presentations, and are familiar with public projects, funding and grant programs. All three firms were rated based on the expertise and experience necessary to perform the work. Robert W. Droll, Landscape Architect, P.S. was selected as the most qualified (see rating sheet attached). A draft scope of Work and Fee Estimate are attached. RECOMMENDATION Approve the selection of Robert W. Droll, Landscape Architect, P.S., as the Tukwila Pond Park development design consultant and authorize the Mayor to execute a contract with Robert W. Droll, Landscape Architect, P.S. in the amount of $90,820.00. Attachments: Map, Rating Sheet, Consultant Agreement, Scope of Work, Fee Estimate. cc: City Administrator Director of Parks Recreation Tukwila Pond Park 300ft Site Location Map Landscape Architecture Park Design Wetland Issues Boardwalk Trail Design Public Projects, Funding Grant Programs Public Involvement Public Presentations TOTALS CONSULTANT SELECTION 2007 TUKWILA POND PARK DEVELOPMENT PROJECT Wildlife Enhancements Interpretive Presentations Score consultant 1 to 4, with 1 being highest and 4 being lowest. Lowest score is consultant ranked highest. Hough Beck Adolfson Robert W. Droll Baird Inc. Associates, INC. Landscape Architect 1 1 2 2 2 3 3 2 2 3 2 2 12 13 Attachment A Tukwila Pond Trail Tukwila Parks Recreation Scope of Services 3/16/2007 Tukwila Pond Trail Boardwalk City of Tukwila Parks and Recreation Department Scope of Work This assignment includes the Schematic and Final Design services work to be performed by Robert W. Droll, Landscape Architect, PS and Project Team (hereinafter collectively, RWD) for the City of Tukwila, Washington on Tukwila Pond Trail Boardwalk. RWD will serve as consultant to Tukwila in the capacity of Park Planner/Landscape Architect and will prepare Bid Documents. The goal of the project is to implement a new Loop Trail and Boardwalk around Tukwila Pond. Basis of Proposal This Scope of Services and Fee Proposal are based upon discussions and information provided by the Tukwila Parks and Recreation Department, site visits and documentation review. Scope of Services RWD proposes the following Scope of Services to accomplish the work necessary for the preparation of Tukwila Pond Trail Boardwalk (hereinafter the "Trail Phase 1 I Task 1 Schematic Design -35% Submittal Task 1.01 Site Visit RWD will visit site with Client, wetland biologists and survey crew. Task 1.02 Wetland Delineation Conduct wetland delineation, category rating and report in compliance with City of Tukwila Critical Areas Ordinance. Task 1.03 Boundary and Design Survey Conduct topographical fieldwork necessary to generate mapping of one foot contours, spot elevations, trees, six inches and larger, and other planimetric features. Survey will include bathymetric survey of pond from shoreline to fifty feet into pond. Show Boundary Survey as provided by Tukwila. Prepare mapping in ACAD format. Task 1.04 Concept Plan Cost Estimate RWD will prepare Concept Plan illustrating type, size and location of main loop trail and boardwalk and spur connections. RWD will provide Estimate of Probable Cost based upon measured quantities. Task 1.05 PreSubmission Conference w/ Tukwila RWD will prepare PreSubmission Conference application and attend PreSub Conference. Robert W. Droll, Landscape Architect, PS, 4405 7" Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@rwdroll.com 1 Attachment A Tukwila Pond Trail Tukwila Parks Recreation I Task 2 Permit Processing Tasks 2.01 Layout and Grading Plan Layout and Grading Plan will be prepared by RWD defining horizontal and vertical relationships of proposed Trail and Site improvements. Horizontal definition of proposed improvements will be achieved by dimensioning from coordinates derived from Design Survey. Grading will be defined by contours and spot elevations that will be relative to vertical datum. Task 2.02 Boardwalk Plan Details Boardwalk Plan will define the horizontal and vertical alignment of Boardwalk, which anticipated to be located over the water in locations where there is insufficient public property to locate the trail in an upland area. RWD will provide all details and calculations to comply local codes, ADA regulations and International Building Code. Task 2.03 SEPA JARPA Permitting, Biological Assessment RWD will prepare SEPA and Site Plan Approval and JARPA applications and respond to inquiries and follow up on permits. RWD will prepare Biological Assessment. Task 2.04 Illustrative Plan Prepare one each color illustrative site plan, floor plan and two elevations for Client's use in public meetings. Color will be applied to In- Process drawings (3 sheets maximum): no separate drawings /sketches will be prepared specifically for Illustrative drawings. Task 2.05 Public Presentation of Tukwila Pond Trail RWD will prepare for and attend a public presentation of project. Task 4,02 Demolition and Temporary Erosion Sedimentation Control Plan RWD will prepare plan indicatine. the existin site features that shall be demolished, abandoned salvaged and retained as well as ti e location of erosion control measures. 3/16/2007 I Task 3 Project Management Task 3.01 Project Management Manage the contractual elements, scheduling, billing and timing of project. Manage the coordination of consultants and the execution of the Project Schedule. Communicate and coordinate with Client. Phase 2 I Task 4 Design Development -60% Submittal Task 4.01 Title Sheet Title Sheet with 1 t t it Map, General ti tes. Legen. Abbreviations, i_ Ci:(ia1•L li Shee ;�L'�liti?3L•:YtCli "'t 1. t ;t, list City Council Members and Parks Department Staff. Tasks 4.03 Layout and Grading Plan 3 and will prepared t i horizontal ai.d �;radinti Plan .i";ll be 1.tei�a:• =�:d 1",,, RWD n;�riraittal and vertical relationships of proposed Trail and Site improvements. horizontal definition of proposed improvements will be proposed by dimensioning from coordinates derived from Design Survey. Grading will be defined hss contours and spot elevations that will he relative to vertical datum. Robert W. Droll, Landscape Architect, PS, 4405 7` Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob@nvdroll.com 2 Attachment A Tukwila Pond Trail Tukwila Parks Recreation Task 4.04 Boardwalk Plan Details Boardwalk Plan will define, the horizontal and vertical alianment of Boardwalk. which anticipated /c be located over the water in locations where there is insufficient public p1 operty to locite the trail in an upland area. RWD will provide all details and calculations to comply local codes_ ADA regulations and International Building Code. Task 4.05 Site Details Prepare details for project oiic improvements. Tasks 4.06 Estimate of Probable Costs RWD will provide Estimate of Probable Cost based upon measured cuantities. RWD will organize Estimate by Trail Segment vu allow Client to render Phasing decisions i[necessary. Estimate will include all Project Development Costs including consultant costs, construction administration, mobilization, bonds. contingencies, taws, projected construction year cost escalation (if neeessar taxes and all identified costs associated with this proiect's development. Task 4.07 Review with Stu[[ Review Plans with Staff. Task 5 Final Design 90% Submittal Tasks 5.01-5.06 are the same Tasks as 4.01-4.06 except Work will he at a 90% eomp(odonhr6. Task 5.07 Specifications Prepare Technical Specifications, Sections 1-16. in Construction Specification institute tCSI) fc, Task 5.08 Review with Staff Review Plans with Staff. Task 5.09 Building Permit Application Processing FOND will submit and process Building Pennit applications. Task 5.10 Quality Review K\YD will retain a Construction Manager to review a set of hjd documents. 3/16/2007 Task 6 Con/rurtDwxumrom— lUO% Submittal Tasks 6.0/-6.07 arc the same Tasks ox5.0i'5,07 except Work v ill howtu 1OU% completion level and ready for Advertising and Bidding. Task 6.08 Assemble Deliver Contract Documents RWD will assemble Technical Specifications and Plans in .pdf format and forward to Client. Robert m Droll, Landscape Architect, PS, 7 Avenue, Lacey, WA, SE, n�360.456.3mx.bobr&rwdroll.com 3 Attachment A Tukwila Pond Trail Tukwila Parks Recreation Task 7 Project Management Task 5.01 Project Management j x the coordination the contractual elements, scheduling. scheduling. L�ill;� and f11 ?l�s of project. '��c the t: C >ittf::..:;';7 of consultants and the execution of the Project Schedule. Communicate and coordinate with Client. I Task 8 Bidding Negotiations, Task 10.01 Pre -Bid Conference RIND will attend Pre -Bid Conference and prepare Addenda. it necessary.. I Task 9 Construction Administration t g will ti. t 1 time following Tasks i:l 1?c tleg ti�t.;_ at t ?a ti i2e a: 3idi,'slc, if requested by Client. Task 9.01 Task 9.02 Task 9.03 Pre Construction Conference Submittal Review Construction Observation 3/16/2007 Additional Services, Excluded Services Specific items that are not within the scope of work/services include, but are not limited to, the following: Traffic studies Stormwater Drainage studies /design Demand analysis /economic modeling Legal Descriptions of easements, Rights -of -Ways, etc. Hydrology /Water Quality Studies, Environmental Studies Geotechnical Investigation, Recommendations, and Material Testing. Construction Staking Mitigation Design Permit Fees Wildlife and Archaeological investigations Web -site preparation and hosting, visual impact analysis, photo simulations, perspective character sketches Tree valuation, noise studies, air quality studies Boundary Survey Public Presentations, Neighborhood meetings, Hearing Examiner meetings, etc. other than in those identified in scope. Professional Fee Professional Fees to accomplish the Scope of Services as shown in Attachment B. RWD will perform the Scope of Services on a Time Materials, Not Exceed Basis. Direct Expenses are reimbursable. Client's Responsibilities Client shall provide the following information or services as required for performance of the work. RWD assumes no responsibility for the accuracy of such information or services and shall not be liable for errors and omissions therein. Should RWD be required to provide services in obtaining or coordinating compilation of this information, such services shall be charged as Additional Services. Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob rixdroll.com 4 Attachment A Tukwila Pond Trail Tukwila Parks Recreation Provide Title Report Provide space for Public Meeting Provide Division 00 and City Bidding information Advertise for Bid, Award, Bid Tabulation, etc. Existing as-built site engineering and utility base information. Provide aerial photos. 3/16/2007 Robert W. Droll, Landscape Architect, PS, 4405 7 Avenue, Lacey, WA, SE, 98503, 360.456.3813, bob'rr�rwdroll.com 5 3 -16 -07 Tukwila Pond Interpretive Trail City of Tukwila, WA Project Scope of Work Fee Tasks Phase 1 1.00 Schematic Design 35% Submittal 1.01 Site Visit 1,600.00 8 920.00 8 680.00 1.02 Wetland Delineation 6,800.00 4 460.00 4 340.00 6,000.00 1.03 Boundary and Design Survey 30,260.00 8 920.00 4 340.00 1.04 Concept Plan Cost Estimate 9,740.00 16 1,840.00 40 3,400.00 1.05 PreSubmission Conference w/ Tukwila 970.00 4 460.00 6 510.00 Task Total 49,370.00 2.00 Permit Submittal Processing 55% 2.01 Layout/Grading Plans 2,276.66 ,270.00 2 230.00 24 2,040.00 2.02 Boardwalk Plan and Details 5,090.00 2 230.00 16 1,360.00 SEPA and JARPA Permitting /Processing, 2.03 Biological Assessment 21,680.00 40 4,600.00 48 4,080.00 2.04 Illustrative Plan 920.00 8 920.00 Tasks Subtotal Direct Expenses (plots, phone, reproduction, mail, travel) Subconsultant Administration 1 Professional Services Fee Total Total Attachment B 83,720.00 11,500.00 1,500.00 5,600.00 90,820.00I Wetland biological RWD Delineation Assessment Survey Electrical Structural ine Bob Droll /Project The Coot Watershed Larson MC Manager Land. Tech Ill Clerical Company Company Associates BCE Squared hours: total :hours total hours: total total total total total i total 2.05 Public Presentation of Tukwila Pond Trail 920.00 8 920.00 as tal o 30,880.00 3.00 Meetings Project Coordination Project Management via phone, tax, email 3.01 etc 3,470.00 24 2,760.00 2 170.00 12 540.00 a'� sks Total 3,470.00 13,000.00 29,000.00 3,000.00 1,500.00 3,500.00 12,750.00 540.00 6,000.00 13,000.00 29,000.00 3,000.00 5,000.00 Robert W. Droll, Landscape Architect, PS 360.456.3813 3 -16 -07 Tukwila Pond Interpretive Trail City of Tukwila, WA Project Scope of Work Fee Tasks Total Phase 2 _4.00 Design Development 160 Submittal 4.01 Title Sheet 4.02 Demolition TESC Plan 4.03 Layout/Grading Plans 4.04 B an oardwalk Plan d Details 4.05 Site Details 4.06 Estimate of Probable Costs 4.07 Review with Staff Task Total 5.00 Final Design 90% Submittal 5.01 Title Sheet 5.02 Demolition TESC Plan 5.03 Layout/Grading Plan 5.04 Boardwalk Plan and Details 5.05 Site Details 5.06 Estimate of Probable Costs 5.07 Specifications Division 1 -16 5.08 Review with Staff 5.09 Building Permit Application /Processing 5.10 Quality Review Task Total 6.00 Bid Documents -100% Submittal 6.01 Title Sheet 6.02 Demolition TESC Plan 6.03 Layout/Grading Plan 6.04 Boardwalk Plan and Details 6.05 Site Details 6.06 Estimate of Probable Costs 6.07 Specifications Division 1 -16 6.08 Assemble Deliver Contract Documents Task Total 7.00 Meetings I Project Coordination 7.01 Project Management via phone, fax, email, etc Task Total 8.00 Bidding, Negotiations Task Total 9.00 Construction Services 9.01 Pre Construction Conference 9.02 Construction Observation 9.03 Punchlist and Final Walk -Thru Task Total Phase 2 Not in this Scope of Work Tasks Subtotal Direct Expenses (plots, phone, reproduction, mail, travel) Subconsultant Administration !Professional Services Fee Total Attachment B Robert W. Droll, Landscape Architect, PS 360.456.3813