The URL can be used to link to this page

Home My WebLink AboutCAP 2008-01-14 Item 2A - Interlocal Agreement - 2008 Minor Home Repair Program with Cities of SeaTac and Des Moines INFORMATION MEMO To: From: Date: Subject: Mayor's Off~ Community and Parks Evie Boykarr,'lFtuman Services January 15, 2008 Proposed Interlocal Agreement benveen the City of SeaTac, Des Moines and the City of Tukwila for planning, funding and implementing a joint minor home repair program in 2008 ISSUE Tukwila, SeaTac, and Des Moines seek to enter into an agreement to deliver a jointly run minor home repair program for low and moderate income residents. The program is funded through the Community Development Block Grant funds. BACKGROUND Prior to 2006, our respective cities each had a contract with King County. In an effort to create administrative efficiencies the County requires larger and less contracts. In 2007 we were awarded $65,000 to cover minor home repair needs for SeaTac, Tukwila and Des Moines. Council supported submission of this proposal to King County in September 2007 for 2008. DISCUSSION/ANAL YSIS/AL TERNA TIVES Committee needs to review agreement and forward to full Council for discussion. RECOMMENDATION Recommend that Council supports the interlocal agreement and authorizes the Mayor's signature. Attachments: Interlocal agreement INTERLOCAL AGREEMENT BETWEEN THE CITY OF SEATAC, DES MOINES, AND THE CITY OF TUKWILA FOR PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT MINOR HOME REPAIR PROG~1 TIDS INTERLOCAL AGREEMENT ("Interlocal") is entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act, by the City of SeaTac ("SeaTac"), the City of Des Moines ("Des Moines"), and the City of Tukwila ("Tukwila"), hereinafter referred to as "City" or "Cities," to provide for planning, funding, and implementation of a minor home repair program. WHEREAS, the Cities engage in activities which support human service providers in King County; and WHEREAS, the Cities wish to make the most efficient use of their resources by cooperating to provide funding to support human service providers in south King County; and WHEREAS, through the Interlocal Cooperation Act, Chapter 39.34 RCW, the Cities have the authority to engage in cooperative efforts that will result in more efficient use of government resources; NOW, THEREFORE, and in consideration of the terms, conditions, and performances made herein, it is agreed as follows: I. Purpose. The purpose of this Interlocal is to set up a cooperative arrangement between the Cities to consolidate the funding process and implementation of a minor home repair program. This Interlocal will increase the efficiency of administering the program while decreasing administrative costs. 2. Responsibilities. A. Tukwila's Duties. I) Contract and act as the fiscal and administrative agent with King County for the implementation of a Block Grant for a minor home repair program for Des Moines, Tukwila and SeaTac. 2) Maintain required documentation and prepare required reports for King County consistent with the County's requirements regarding the use of Community Development Block Grant funds. 3) Maintain accounts and records that properly reflect transactions related to this Interlocal. 4) Responsible for reimbursing participating cities and submitting required paperwork to King County. Joint Human Services Application and Funding MOD Page 1 of5 5) Responsible for the implementation of the minor home repair program within Tukwila in accordance with terms specified in the Block Grant contract betvv'een Tukwila and King County. 6) Review and pay invoices for any services performed in Tukwila pursuant to this Interlocal. 7) Reimburse SeaTac and Des Moines on an as received basis for any invoices received pursuant to this Interlocal. B. SeaTac's Duties 1) Responsible for the implementation of the minor home repair program within SeaTac in accordance with terms specified in the Block Grant contract between Tukwila and King County. 2) Review and pay invoices for any services performed in SeaTac pursuant to this Interlocal. 3) Remit invoices to Tukwila for reimbursement. C. Des Moines' Duties 1) Responsible for the implementation of the minor home repair program within Des Moines in accordance with terms specified in the Block Grant contract between Tukwila and King County. 2) Review and pay invoices for any services performed in Des Moines pursuant to this Interlocal. 3) Remit invoices to Tukwila for reimbursement. D. Cities' Joint Duties 1) Subcontract with an agency/contractors that will perform qualified home repairs in Tukwila, SeaTac and Des Moines in accordance with King County's Block Grant program and applicable city policies. 2) No City shall use more funds than have been annually allocated to it by King County for a minor home repair program. However, if a City is unable to spend its portion of the funds by the 3rd quarter of the year for which the funds were allocated, the Cities may mutually agree to shift those funds to another City that has an on-going demand for minor home repair. 3. Duration. This Interlocal shall become effective when it is approved by the Cities and shall remain in effect on an ongoing basis so long as funds are available for the minor home repair program. Joint Human Services Application and Funding ILA Page 2 of 5 4. Termination. Any City may terminate this Interlocal without cause by giving the other Cities a thirty-day written notice. The terminating City shall remain fully responsible for meeting its funding responsibilities to date up to the point of termination and other obligations established by this Interlocal through the end of the calendar year in which such notice is given. 5. Notices. Notices to the Cities shall be sent to the following persons: City Contact SeaTac Human Services Coordinator, currently Colleen Brandt-Schluter 4800 S. 188th Street, SeaTac, WA 98188 206.973.4815; cbschluter@ci.seatac.wa.us Des Moines Code Enforcement Officer, currently Nancy Uhrich 21630 11th Ave S, Suite D Des Moines, WA 98198-6398 206-870-6558 nuhrich@desmoines\va.gov Tukwila Human Services Manager, currently Evelyn Boykan 6200 Southcenter Blvd, Tukwila, W A 98188 206.433.7180; eboykan(cl}ci.tukwila.wa.us 6. Indemnification. Each City agrees to indemnify the other City from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs arising out of claims by third parties for breach of contract, property damage, and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal. Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other City. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 7. Insurance. Each City shall procure and maintain in full force throughout the duration of the Interlocal comprehensive general liability insurance with a minimum coverage of $1,000,000.00 per occurrence/aggregate for personal injury and property damage. In the event that a City is a member of a pool of self-insured cities, the City shall provide proof of such membership in lieu of the insurance requirement above. Such self-insurance shall provide coverage equal to or greater than that required of non-self insurance pool member Cities. 8. Applicable Law; Venue; Attorney's Fees. This Interlocal shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Interlocal, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. Joint Human Services Application and Funding ILA Page 3 of 5 9. Counterparts. This document may be executed in any number of counterparts, each of which shall be considered an original. 10. Amendment or Modification. This Interlocal may be amended or modified in writing with the mutual consent of the Cities. IN \VITNESS WHEREOF, the undersigned have entered into this Interlocal as of this day of ,2008. CITY OF SEATAC By: Craig Ward, City Manager Date: Attest: [Printed Name 1 Title: Approved As To Form: Mark S. Johnsen, Sf. Assistant City Attorney CITY OF DES MOINES By: Tony Piasecki, City Manager Date: Attest: fPrinted Name 1 Title: Approved As To Form: Pat Bosmans, City Attorney Joint Human Services Application and Funding ILA Page 4 of5 CITY OF TUKWILA By: Steven M. Mullet, Mayor Date: Attest: fPrinted Name 1 Title: Approved As To Form: Shelley M. Kerslake, City Attorney EXHIBIT A To Interlocal Between the Cities For Planning, Funding, and Implementation of a Joint Minor Home Repair Program CALKNDAR YEAR 2008 Name of A encies Total Home Improvement and qualified contractors Partici atin Cities & Tentative Fundin Tukwila - Lead City $25,044 Des Moines $21,044 SeaTac $26,044 TOTAL $72,132 Joint Human Services Application and Funding !LA Page 5 of5