HomeMy WebLinkAboutCAP 2009-03-09 Item 2A - Interlocal Agreement - Community Center to Community Center with City of SeaTacTO: Mayor Haggerton
Community Affairs and Parks Committee
FROM: Bruce Fletcher, Parks and Recreation Director
DATE: March 3, 2009
SUBJECT: Interlocal Agreement for Tukwila /SeaTac Community Center Trail
Connection Study and Preliminary Design
ISSUE
An Interlocal Agreement between the City of Tukwila and City of SeaTac is needed to move
forward with a program study and preliminary design of a multi use trail that will connect the
Tukwila Community Center and the SeaTac Community Center.
BACKGROUND
The City of Tukwila and the City of SeaTac have expressed interest in working together to
provide a multi use trail between the Tukwila and SeaTac Community Centers. The first step in
this process is to conduct a program study and have a preliminary engineering design
completed.
DISCUSSION
The City of SeaTac has received partial funding from King County for the study and preliminary
design work to be completed. It is estimated that the remaining fees will be $24,400, of which
$12,200 would be the City of Tukwila's responsibility. This has been accounted for in the
2009/2010 Capital Improvement Program.
RECOMMENDATION
The Council is being asked to consider the Interlocal Agreement between Tukwila and SeaTac
at the March 23, 2009 Committee of the Whole Meeting and the Special Meeting to follow that
same evening.
ATTACHMENTS
City of Tukwila
INFORMATIONAL MEMORANDUM
Jim Haggerton, Mayor
Draft Interlocal Agreement between the cities of Tukwila and SeaTac, to include Attachment A
(Scope of Services)
INTERLOCAL AGREEMENT
for
TUKWILA/SEATAC COMMUNITY CENTER TRAIL CONNECTION PROGRAM STUDY
AND PRELIMINARY DESIGN
BETWEEN THE CITY OF TUKWILA AND THE CITY OF SEATAC
This Interlocal Agreement "Agreement is made and entered into pursuant to the Interlocal Cooperation
Act, Chapter 39.34 of the Revised Code of Washington, by and between the City of Tukwila, a municipal
corporation, hereinafter called "Tukwila" and the City of SeaTac, a municipal corporation, hereinafter
called "SeaTac
RECITALS
WHEREAS, pursuant to these and other authorities, Tukwila provides regional trails, urban and rural
parks and recreation facilities for public use;
WHEREAS, it is in the best interests of the citizens of Tukwila to participate in the Tukwila /SeaTac
Community Center Trail Connection Program Study and Preliminary Design;
WHEREAS, Tukwila wishes to participate with other local governments in the study, financing, acquisition,
construction, development, improvement, use, maintenance and operation of open space, park, recreation
and community facilities;
WHEREAS, Tukwila and SeaTac desires to build, construct, care for, control, supervise, improve, operate
and maintain parks, bicycle and bridle paths, and other recreational facilities;
WHEREAS, Tukwila is a code city organized under RCW Title 35A, and as such is authorized to develop,
operate, maintain, and improve park and recreation facilities, including but not limited to bicycle trails, all
pursuant to RCW 35A.11.020, RCW 35.23.440(32), RCW 35.22.280(11) and other authorities;
WHEREAS, SeaTac has contracted with SBA Landscape Architects (hereinafter "SBA 1148 NW Leary
Way, Seattle, Washington 98107, to provide a corridor study and to provide preliminary design
documentation and engineering services, all related to connecting the SeaTac Community Center to the
Tukwila Community Center via a shared roadway bike lane;
WHEREAS, in exchange for receiving a copy of the Study, design and engineering documentation, and
otherwise receiving the benefits of the SBA Study, Tukwila is willing to reimburse SeaTac for half (50 of
SeaTac's estimated cost of such work, not to exceed $12,200;
WHEREAS, in exchange for receiving a copy of the Study and design and engineering documentation,
and otherwise receiving the benefits of the SBA Study, design documentation, and engineering services,
King County is willing to reimburse the City for half (50 of the estimated cost of such work, not to
exceed $24,400, provided that the City shall separately contract with the City of Tukwila to share between
them all responsibility for all remaining costs of such work in excess of the County's share;
NOW THEREFORE, in consideration of the promises and commitments made herein, Tukwila and
SeaTac agree as follows:
AGREEMENT
1. Purpose. The purpose of this Agreement is to specify terms and conditions under which Tukwila
will reimburse SeaTac for a portion of SeaTac's costs to engage in a third party consultant to prepare
a corridor study and preliminary design and engineering services "Study for connecting the City of
SeaTac's Community Center to the City of Tukwila's Community Center.
2. Scope of Services. Services rendered in this agreement are identified in Attachment A and
include a trail and connection program study and preliminary design of bicycle /pedestrian facilities
(trail) between the SeaTac Community Center located at 13735 24` Ave South and the Tukwila
Community Center located at 12424 42 Ave South.
3. Compensation. As its proportionate share of the Tukwila /SeaTac Community Center Trail
Connection Program Study and Preliminary Design, Tukwila shall compensate up to $12,200 for the
services provided for by this Agreement.
4. Term. The term of this Agreement shall be for one year commencing on April 1, 2009.
5. Records. Tukwila shall maintain a copy of documents rendered as a result of the Trail Connection
Program Study and Preliminary Design study.
6. Termination. Tukwila or SeaTac may terminate this Agreement in writing with 120 days written
notice. The terminating party shall be liable for its share of financial obligations entered into on its
behalf prior to termination including but not limited to printing costs and media buys.
7. Ownership. Tukwila will retain a copy of the study, design, and engineering documentation, and
otherwise will be receiving the benefits of the SBA Study, design documentation, and engineering services,
8. Amendment. This Agreement may be amended or modified in writing at any time with the mutual
consent of both parties.
9. Hold Harmless. Tukwila and SeaTac agree that each party shall defend, indemnify, and hold
harmless the other party and its officers, officials, agents employees, and volunteers from any and all
claims, injuries, actions, damages, losses or suites including reasonable attorney's fees, which arise
out of or are connected with any errors, omissions or negligent acts in the performance of this
Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed.
CITY OF TUKWILA CITY OF SEATAC
Jim Haggerton, Mayor Craig R. Ward, City Manager
Dated: Dated:
Attest: Attest:
Christy O'Flaherty, City Clerk City Clerk
Approved as to Form:
Approved as to Form:
City Attorney City Attorney
August 19, 2008
Kit Ledbetter, Director
City of SeaTac
Parks and Recreation Department
4800 South 188 Street
SeaTac, Washington 98188
Dear Kit:
Description of Project
LANDSCAPE
ARCHITECTS
1148 NW Leary Way, Seattle, Washington 98107
Telephone (206) 789 -2133 Fax (206) 789 -2186
Attachment A
This is a scope of work for the study and eventual design of bicycle /pedestrian
facilities upgrade between the SeaTac Community Center and the Tukwila Community Center.
Working closely with the Cities of SeaTac and Tukwila, this study can be completed quickly and
efficiently. The intent of this work is to identify and confirm existing conditions along a known
route and to agree upon improvements necessary to allow safe and convenient passage by
pedestrians and bicyclists. Once the necessary improvements have been identified, particular
sections of the route can be surveyed in expectation of design and engineering plans for the
development of the route.
The project is a bicycle /pedestrian facilities upgrade along streets between the SeaTac
Community Center at 13735 24 Ave S and the Tukwila Community Center at 12424 42 Ave
S. The project is within at least three different jurisdictions, as it begins in SeaTac, ends in
Tukwila, and a part of the route crosses under the Washington State Department of
Transportation (WSDOT) right of way for State Route 599.
The corridor is approximately 2.8 miles long on roads that vary in classification and in existing
condition. Some portions of the route are fully developed with excellent bicycle facilities, while
others are narrow roads that will need significant improvements in order to provide bike lanes.
The extended scope of the project will include design of enhancements such as striping, signage,
widening, drainage improvements, installation of bicycle traffic sensors for traffic actuated
signals, and modifications of curb and sidewalk alignments in some areas to accommodate
bicycle lanes.
At the design and permit phase, the project will be subject to the storm drainage requirements of
the local jurisdiction; in SeaTac the drainage design will be in accordance with the 2005 King
County Surface Water Design Manual (KCSWDM, this will be revised soon to meet NPDES),
while in Tukwila the drainage design will be in accordance with the 1998 KCSWDM.
The trail standards used will include Shared Roadway, Signed Shared Roadway, Bicycle Lane
and Shared Use Path trails reflecting City of SeaTac, City of Tukwila, King County Regional
Trail Standards, SeaTac Road Standards (King County, MUTCD (for striping and signing).
Route Summary:
24 Ave S, from SeaTac Community Center to S 144 St:
Existing conditions: C, G, S on both sides; bike lane on west side with no parking; parking on
east side; wide lanes; curb bulb on east side at intersection
S 144 St, from 24 Ave S to Military Rd S:
Existing conditions: narrow two -lane road with ditch and culvert drainage. Some stretches have in
SeaTac been widened, but not much —in those areas some CBs have been installed.
S 144 St, from Military Rd S to International Blvd:
Existing conditions: brand new roadway with excellent bike facilities. No further work needed.
S 144thSt, from International Blvd to 42 Ave S:
Existing conditions: partially widened, although not to the extent of the previous section; 3 -lane
(w/ left turn lane) width at intersection w/ Int'l Blvd; then becomes wide two -lane road w/ C,
G, S both sides; parking appears to be allowed both sides.
42 Ave S, from S 144 St to S 139 St:
Existing conditions: widened to 38 feet in some sections, and 29 feet in others; curb bulbs go in
and out quite a bit; no parking where curb bulbs are, parking allowed where full width; C, G,
S both sides.
42 Ave S, from S 139 St to improved area south of S 137 St:
Existing conditions: two lanes w/ paved shoulder varying in width; road appears to be offset
toward the west half of the r /w; intermittent CBs and ditch drainage; parking does not appear
to be restricted, but I would guess people don't park on the street often.
42 Ave S, from improved area south of S 137 St to north end of improved area:
Existing conditions: C, G, S on east side, ditch with periodic CBs on west side; wider east lane
adjacent to recent housing development; 6+ foot paved shoulder west side; no parking both
sides.
42 Ave S /40 Ave S, from north end of improved area north of S 137 St to East Marginal Way
S:
Existing conditions: some areas two lanes with 5 -foot shoulder and ditch drainage; some areas
with wider section and C, G, S; parking does not appear to be restricted, but I would guess
people don't park on the street often; awkward intersection w/ Marginal has a narrowed
section that would need some careful planning to be safe for cyclists.
East Marginal Way S, from 40 Ave S to S 130 St:
Existing conditions: wide section w/ full C, G, S improvements on both sides; parking allowed
both sides.
S 130 St, from East Marginal Way S to 42n Ave S:
Existing conditions: partially widened with approx 12 -ft lane each direction; existing catch basin
and UG pipe drainage system. Parking appears to be unrestricted.
42 Ave S, from S 130` St to Tukwila Community Center:
Existing conditions: narrow lanes with C, G, S on the east side from S 130` St to the SR 599
r /w; partially widened without edge treatment through SR 599 underpass; widened to 3 lanes
at intersection w/ Interurban Ave S; narrows at existing steel truss bridge; somewhat wider
after bridge w/ C, G, S on east side and guardrail on west side (next to river). Parking
appears to be allowed under SR 599, but not elsewhere on this stretch.
Scope of Services
This proposal is for planning; design and engineering services associated with the assessment of the
route and preliminary design recommendations, including multiple options where applicable. It is
anticipated that this phase of the project includes the production of a SeaTac /Tukwila Bike Lane
Design Report for the selected route. Our scope of services and the anticipated work process is
detailed as follows:
1. Meet with jurisdiction's representatives and review proposed route and known issues for each
section of route. Confirm at this meeting the route and sections of the route for the feasibility
analysis.
2. Research available existing information from the various jurisdictions including drainage and
utility system as- builts, right of way widths, existing street cross sections, existing bike facilities,
roadway classifications, parking restrictions, and possible master plan impacts. It is anticipated
that the Bike Lane Project Manager for each jurisdiction will work with the design team to
establish a collaborative relationship with the individuals within the jurisdiction that will have
impact on the process and may be able to provide the needed information stated above. Project
team to coordinate with the designated personnel from each jurisdiction.
3. Coordinate and research available resources and requirements within the City regarding bicycle
facility construction including bike lane widths, signage, separation, pavement markings etc.
Confirm master plan or local jurisdictional requirements for road improvements that may be
triggered by work within corridor.
4. Conduct a site visit to record "typical" detailed cross section measurements and photo- document
existing roadway conditions at major points along the route where the cross section changes.
5. Create a bike lane zone map for the corridor to assist in identifying existing conditions and areas
where challenges exist. Meet with design team to discuss challenges along the route and
brainstorm to formulate the design and engineering approach to each of the bike lane zones along
the corridor
6. Meet with jurisdiction's representatives to present the draft concept road with bike lane sections
for each zone. Discuss challenges along the route and confirm the design and engineering
approach to each of the bike lane zones along the corridor.
7. Prepare a design recommendations report that will be divided into sections relating to each
individual jurisdiction. Included in the design report are preliminary civil design guidelines for
zones where civil site improvements are needed. These would include assessment of drainage
requirements, preliminary analysis, and written documentation of approach. It is anticipated that
not all zones will require civil site improvements. Finalize Bike Lane Zone Map to be included in
the design recommendations report. The report will also recommend which Zones will need to be
surveyed along with the cost of such survey.
8. Meet w/ jurisdictional representatives to review the Design Recommendation Report, and confirm
the recommendations. The jurisdictions at this meeting will confirm the necessary survey
recommendations and authorize a notice to proceed with the survey. The survey is not a part of
this Scope of Work.
9. Consultant will arrange to have the survey performed. At this time, the consultant will provide a
scope of work and estimate of costs to provide design and engineering services for the eventual
development of the SeaTac /Tukwila Bike Lane between the two Community Centers.
10. The deliverables for this report will include:
o Base map of the corridor using existing, available information
o Summary of the standards for street, bicycle lanes, pathways and crossings for SeaTac,
Tukwila and King County pertinent to this project
o A bike lane zone map for the corridor identifying existing conditions and areas where
challenges exist
o Design Recommendations for each jurisdiction (SeaTac and Tukwila)
o Cost opinion for the construction of the Design Recommendations
o Identify zone that will require surveying along with the cost of the surveys
o Scope of work and estimate of costs to provide design and engineering services for the
eventual development of the SeaTac/Tukwila Bike Lane between the two Community
Centers
It is anticipated that the design necessary to begin to prepare construction documents will include the
following tasks. However, these tasks will be reviewed and likely modified to reflect the finding of the
above Scope of Work and are not now budgeted.
Prepare Design Development Documents (60% Design)
A. Design Documents and Outline Specifications
Legends, Details and Typical Sections
Erosion Control /Site Preparation Plan
Plan and Profile
Wall Profile
Signing and Channelization/Striping Plan
Landscape Plan
Cost Estimate
B. Hydraulic Design Memorandum
The consultant will prepare a brief Hydraulic Design Memorandum. This data will be
used in preparation of the environmental documents and in support of establishing the
trail vertical alignment. The memorandum shall include:
Findings from the review of existing drainage conditions
Calculation of net new impervious area
Findings and recommendations for stormwater infiltration
C. Geotechnical Memorandum
The purpose of this task is to characterize the anticipated subsurface conditions and based
on those conditions, provide geotechnical recommendations for design of the trail and
construction considerations.
Review preliminary design plans, aerial photos, geologic maps and
available subsurface information for relevant projects completed near the
proposed trail alignment.
Complete a reconnaissance of the trail alignment to characterize surface
conditions as a means to aid with interpretation o likely subsurface
conditions.
E. Environmental
The environmental process for the development of this connector trail will involve
compliance with the Washington State Environmental Police Act (SEPA). To comply
with SEPA an Environmental Checklist will be prepared for this project. These will be
based on description information provided by the Cities and gathered during this
assignment.
Attached is a chart that describes the hours and costs to perform the above Scope of Work which
totals $49,600.00. Based on my experience, I estimate that the work described in the "Prepare
Design Development Documents (60% Design)" could be accomplished for the remainder of the
$100,000.00 budget. The cost of the survey of the various sections of the corridor is unknown at
this time and could impact the remaining budget.
Please let me know if you have any questions.
Sincerely
Charles A. Warsinske, ASLA
SB &A Landscape Architects
Community Center to Community Center Pedestrian /Bicycle TralDevelopment Study
Cities of SeaTac and Tukwila and King County I I I
Estimate of Planning and Design Fees I I I I
I I I I I SB &A Hrsl Rate ICost
Tasks I I I I
Task I. Meet with jurisdiction's representatives
Task 2. Research available existing information
Task 3. Confirm jurisdictional road improvements
Task 4. Conduct a site visit I I
Task 5. Create a bike lane zone map
Task 6. Meet with jurisdiction's representatives
Task 7. Prepare design recommendations report
Task 8. Meet w/ jurisdictional representative
Task 9. Scope of work and estimate of costs I
Subtotal I
Expenses I
Total I
10
24
6
12
4
6
36
6
8
$140 $1,400
$140 $3,380•
$140 1 $840
$140 $1,680.
$140 I $560
$840
$140 $5,040
$140 $840
$140 $1,120
$15,680
$2,500
$18,180
ISB &A Hrs Rate (Cost
4
12
.40
40
4
40
4
2
$70 I $280
$70 I $840
$0
$70 I $2,800
$70 I $2,800
$70 I $280
$70 I $2,800
$70 I $280
I $140
I $10,220 I
I
I $10,220 'I
LPD Hrs.
6
16
12
12
8
6
18
6
8
Rate Cost ILPD Hrs.
$150 I $900
$150 $2,400
$150 I $1,800
$150 I $1,800
$150 $1,200;
$150 I'' $900
$150 I $2,700
$150 I $900
$150 $1,200
I $13,800, I
I
$1,000 I
I
$14,800 I
0
6
4
24
12
4
24
4
2
Rate Cost Subtotal
I L
$80 $0 I $2,580
$80 $480 I $7,080
$320 I $2,960
$80 $1,920 I $8,200
$80 I $960 I i' $5,520
I $320 I $2,340
$80 $1,920 I $12,460
$80 I $320 I i' $2,340
$80 I $160 I $2,620
I $46,100,
I s`, L $3,50
I $6,400 I $49,600