HomeMy WebLinkAboutCAP 2009-04-27 Item 2A - Grant Application - 2010 Minor Home Repair Program to King CountyTO:
City of Tukwila
INFORMATIONAL MEMORANDUM
Mayor Haggerton
Community and Parks
FROM: Evelyn Boykan, Human Services Manager
DATE: April 20, 2009
SUBJECT: Authorization to submit Community Development Block Grant (CDBG)
Application for 2010 Minor Home Repair Program
ISSUE
The Council is being asked to authorize the Mayor to sign an application for Community
Development Block Grant funds for the Minor Home Repair Program. For 2010, we propose
serving as the fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des
Moines, and Covington. This program successfully assists low and moderate income
homeowners in maintaining their homes.
BACKGROUND
The Office of Human Services has been administering this program in -house since 2005. In
2008 our contractors completed 23 repair jobs with over 200 hours of labor.
RECOMMENDATION
We seek Council support for this application and consideration at the May 11, 2009 Committee
of the Whole Meeting and subsequent May 18, 2009 Regular Meeting.
ATTACHMENTS
Grant Application to King County.
W:12009 InfoMemoslInfoMemoCDBG2010.doc
Jim Haggerton, Mayor
PART I GENERAL INFORMATION Title Page 2010 CDBG Capital Application No.
1.
Applicant Agency Name City of Tukwila
2. Title of Proposed Project Tukwila /SeaTac /Des Moines /Covington Minor Home Repair
3. Project Site Street Address Sites are the individual homeowners within the cities of Tukwila, SeaTac,
Des Moines and Covington
5. 2010 CDBG Funds Requested:
In -Kind Match:
Other Fund Sources
Total Project Cost:
Zip Code (Required)
3.1 Provide boundaries of service delivery area in narrative form (describing natural boundaries, site street
names, roads, etc).and provide a map outlining the area that will be served.
Projects will take place in the natural city boundaries.
4. Proposed Use of CDBG Funds (Briefly summarize in one or two sentences how CDBG funds will be used.)
Funds will be used to fully subsidize the cost of repairs and housing maintenance for income eligible
homeowners within the cities of Tukwila, SeaTac, Des Moines and Covington. Funds address
low /moderate income housing preservation and maintenance.
91,000
undetermined hours of staff time in each city
91,000
6. Can your project be funded at a reduced level if necessary? x_ yes no.
If yes, what is the minimum amount of CDBG funding will be needed to still have the project go forward?
82,000
What will be changed to address the reduction of funds?
On a first come, first serve basis, residents will be assisted until funds are depleted. We may choose to only
prioritize emergency repairs.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS
APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO
COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF
FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS
APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT.
Applicant Contact Information:
X
Authorized Signature of Applicant Print or Type Contact Name and Title
Print or type Name and Title E -mail Address Phone and Fax
Assigned Project No: 010
HUD Matrix Code:
Eligibility Citation: 570.
Consolidated Plan Strategy
Assigned Application No:
Amount of Funding Request:
National Objective Citation: 208.
North /East Sub Region So. Sub Region Regional
PART I General Information and Part II Federal Requirements Agency Information Page 1 of 9
PART 11 Federal Requirements
A. ENVIRONMENTAL REVIEW 2010 CDBG Application
If your project activity involves planning, human services, engineering /design fees or permitting costs and
intended actions would not make any alterations to the physical environment, or to any buildings or other
structures now, or in the future, it may be an exempt activity. You may state that as a response to these
questions. If you are unsure, please contact Randy Poplock at the contact information provided below.
A.1 Identify the nearest natural waterbody (stream, lake, etc.). How far is it from the project site?
NA
A.2 What are the current site conditions, including ground surface (grass, asphalt, etc.) and natural
features (trees, etc.)?
NA
A.3 Describe the area surrounding the project site, i.e. commercial, residential, heavily wooded, etc.
NA
A.4 What is the current use of the site?
NA
A.5 How developed is the site and its adjacent properties? Please explain.
NA
A.6 Does a current stormwater system exist at the project site?
NA
A.7 Is the project located in a(n):
A.7.1 FEMA- designated floodplain? (CDBG funds may not be used for any projects located
in an area defined by FEMA to be a floodway area of highest water velocity] Consult with
Randy Poplock if you feel this may be a factor regarding the location of your project.
A.7.2 Wetland?
A.7.3 Ecologically- sensitive area?
A.7.4 Designated Historic neighborhood?
A.8 How much impervious surface (example: concrete, etc.) will be added (if applicable)?
NA
A.9 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? Will
any previously undisturbed soil be impacted? Please explain.
NA
A.10 Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did any
exist in the past? If yes, please explain, include size of the tank(s).
NA
A.11 Identify any environmental records or studies completed related to this site. Types of
Studies: Title Date Completed:
Phase I Title Date Completed:
Other: Title Date Completed:
A.12 Provide and label pictures of project site as follows:
A.12.1 North A.12.2 East A.12.3 South and A.12.4 West.
A.13 Attach a site plan.
*Choice- Limiting Activities: From your application submittal date until the ER completion date, no "choice
limiting" activities (such as property acquisition, clearing, grading, site prep, etc.) may occur. Undertaking such
activities after application submittal could void the nroiect's eli?ibility.
If you need assistance with the Environmental Review Details section, please contact Randy Poplock
at (206) 263 -9099 or Randv.Poplock(&kinacountv.gov.
PART I General Information and Part II Federal Requirements Agency Information Page 2 of 9
PART II Federal Requirements
B. RELOCATION DETAILS 2010 CDBG Application
B.1 Will this project involve: Residential tenant relocation?
Commercial tenant relocation?
If your answer is No for B.1 move on to the next section of the application.
B.2 Type of Relocation
E Permanent Temporary
Permanent Temporary
Briefly describe anticipated relocation needs and how they will be addressed
Residential:
Commercial:
B.3 What requirements or guidelines govern your relocation plan? (check all applicable)
Uniform Relocation Act
Section104 [d]
Washington State Department of Transportation
Other (please specify):
B.4 Have you developed a relocation plan for this project? Yes n No
B.5 How many tenants will need to be relocated in this project?
Residential Commercial
B.6 Have you provided notices to the tenants indicating the type
of displacement and benefits provided to tenants?
B.7 Have you identified replacement or temporary units
for those who will be displaced?
B.8 Have you determined the tenants' relocation benefits?
B.9 Have you included the total relocation budget
in the development budget under relocation?
B.11 Attach Tenant Relocation Plan
2010 CDBG Capital Application No.
Yes x❑ No
n Yes Fix No
Yes n No
Yes LI No
Yes n No
n Yes No
Attachments (use colored separator sheets between documents)
B.10 Attach copies of notices required indicating the type of displacement and benefits provided to the
tenants
If you feel your project activity is a planning or human service activity and does not trigger the Uniform
Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio for technical
assistance at the following contact information and for documentation concurring with your interpretation.
If you need assistance with the Relocation Details section, please contact Wendy DeRobbio,
Relocation Specialist, 206 263 -9070; or wendy.derobbio @kingcounty.gov.
PART I General Information and Part II Federal Requirements Agency Information Page 3 of 9
C AGENCY INFORMATION
C.1 APPLICANT AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION
AGENCY CONTACT INFORMATION:
General (Offices)
Executive Director
Financial Staff
Fiscal Information
Agency Name:
Mailing Address:
City /State /Zip:
Phone and Fax
Web Site Address:
Name/Title:
E -Mail:
Phone and Fax
Name/Title:
E -Mail:
Phone and Fax
C.2 AGENCY SERVICE INFORMATION
2010 CDBG Capital Application No.
City of Tukwila
_6200 Southcenter Blvd
Tukwila, Wa 98188
206 433 7180- 433 -7181
www. ci.tukwila.wa. us
Rhonda Berry
rberry@ci.tukwila.wa. us
206 433 -1851 433 -7191
Shawn Hunstock
shunstock @ci.tukwila.wa. us
433 -1838, 433 -1833
Applicant's Federal Taxpayer ID No. 91- 6001519
Applicant's Federal DUNS Number:
King County Vendor
contract(s) with King County)
(Only Applicable if you currently have a
C.2.1 What services does your agency provide? Describe the need or problem your program is designed
to meet. What is the problem /need you are addressing? Quantify this need, using local or regional data
that confirm or describe the problem or need. How much of the need are you currently serving?
The City of Tukwila provides municipal services to a residential population of about 17,000. The
Human Services division supports programs that assist residents in meeting basic needs. Housing issues are
our number one request for assistance. Throughout all 4 cities identified in this application, poorly maintained
single family home ownership is a concern identified through multiple departments within the cities. Tukwila's
housing units for our lowest income populations are in need of maintenance and repair work in order to both
preserve the housing and assist the homeowners in being able to live safely and independently. We expect
that we are serving about 10% of the need. Most of our clients are in the 30% of median income bracket and
are either senior citizens or adults with disabilities.
The Des Moines Minor Home Repair program serves a diverse population, and over 14.8% of the residents are
older than 65. They partner with their Senior Center to identify specific housing repair needs. 33.3% of the
population is substantially under median household income and 7.6% live well below the poverty level. Many of
their clients are senior citizens and disabled adults, who require minor home repairs to sustain independent
living
According to the 2000 Census, 6.8% of SeaTac residents are 65 or older. The per capita income for the city is
$19,717. 11.5% of the population and 9.8% of families are below the poverty line. Out of the total population,
15.5% of those under the age of 18 and 8.1% of those 65 and older are living below the poverty line. 90% of
SeaTac homes were built between 1956 and 1980 meaning homes range in age between 25 and 50 years old.
As people age, so do many of their homes and the need for even minor home repairs can become a threat to
the homeowner's health and safety. But often, due to financial limitations, these home repairs cannot be
addressed and as a result, an older adult's safety may be compromised. A fall. injury or even just the threat of
PART I General Information and Part II Federal Requirements Agency Information Page 4 of 9
such an incident can affect an older person's ability to remain in his /her home. 95% of the SeaTac minor home
repair applicants have been seniors and /or disabled, living well below the poverty line and with minimal repairs
have been able to remain living independently.
The City of Covington has a population of 17,900 with 5,259 housing units. With only one apartment complex
in the city, there is a high percentage of owner occupied homes. Current demographics indicate that 32% of
the households show an income below the HUD moderate income level and 4.4% are over the age of 65. The
housing units for our lowest income population were built 40 -45 years ago resulting in many homes in need o
minor repair work to maintain the value of the community and increase the quality of life to homeowners.
However, due to financial limitations, home repairs are being neglected which leads to further deterioration and
safety issues.
C.2.2 How do you determine eligibility (income screening, location of residence, eligibility in other
government programs? Are you familiar with current CDBG income screening requirements?
Cities are familiar with income screening requirements and each homeowner is required to submit
substantiating income data. Tukwila has managed a minor home repair program since 2005, so we are well
familiar with income screening requirements.
C.3.2 Describe the process your agency uses to a) assess community needs, b) obtain input from clients
on service delivery and c) ensure the services are delivered by culturally competent staff in a culturally
competent manner. How often is this completed?
Assessing community needs occurs on an on -going basis, through communicating with residents, non-
profits, collecting relevant data through a multitude of sources including school district, DSHS, county,
United Way and other data. Client follow -up and satisfaction surveys give us feedback on service delivery
related to this program. We also work with specialized agencies to ensure that we have support in
addressing some needs of our culturally and language diverse population.
C.3 AGENCY PROGRAM EXPERIENCE
C.3.1 Describe the length of time the agency has operated, date of incorporation, the purpose of the
agency, and the type of corporation. Describe the type of services provided, the agency's capabilities,
the number and characteristics of clients served, and required licenses to operate (if applicable).
The City of Tukwila, incorporated in 1908 servies the residential and business population with standard
municipal services.
C.3.2 Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this
activity, and state whether the agency has a personnel policy manual with an affirmative action plan and
grievance procedure.
Evelyn Boykan, Human Services Manager has managed CDBG funds since 1991 and a minor home
repair program since 1999. In 2005, the program was taken in house. She has served in her position for 18
years. The City maintains a personnel policy manual and is an equal opportunity employer and assures equal
employment regardless of race, creed, color, ethnicity, etc. The City also maintains a grievance policy and
procedures.
C.4 BACKGROUND INFORMATION
If you are a government or municipal agency, C.4.1 and C.4.2 need not be answered.
C.4.1 Provide current list of Agency Board of Directors: Include name, position /title, city residence, length
of time on the Board, and expiration of terms. Note any vacant positions.
Insert text here
C.4.2 Provide Agency's current adopted Mission Statement:
Insert text here
C.4.3 Required Attachments (required only with hard copy submittal):
PART I General Information and Part II Federal Requirements Agency Information Page 5 of 9
C.4.3.i Current Bylaws; Articles of Incorporation (Non- Profit only)
C.4.3.ii Copy of Non Profit IRS Letter of Designation (Non- Profit only)
C.4.3.iii Organization Chart (Non- Profit only)
C.4.3.iv A copy of most recent Audit (Required of all Applicants)
C.4.3.v If Community Based Development Organization (CBDO), updated information
demonstrating current CBDO eligibility status.
C.5 PROJECT PARTNER SPONSOR INFORMATION:
(King County Housing Authority and King County Department Sponsored Projects)
C.5.1 GeneralAgency Name:
Mailing Address:
City /State /Zip:
Phone and Fax
Web Site Address:
C.5.2 Executive Director NameiTitle:
E -Mail:
Phone and Fax
C.5.3 If King County:
(Division Director) Name/Title:
Department:
E -Mail:
Phone and Fax
Assigned Staff Contact Name:
E -Mail:
Phone and Fax
ATTENTION: Applications submitted by cities or towns must be signed, not stamped, by your Mayor or City
Manager and authorized by your City Council. Applications submitted by nonprofit organizations or special
districts must be signed by an authorized representative and authorized by your board. A copy of City Council
or board minutes authorizing submittal of your application must be submitted with the application. If more than
one application is submitted, the City Council or board minutes authorizing the applications must indicate
priority order of proposal request.
PART 1 General Information and Part II Federal Requirements Agency Information Page 6 of 9
C.6 CULTURAL COMPENTENCY
ADVISORY SECTION ON CULTURAL COMPETENCY IN PROVISION OF SERVICES
Purpose: Please note that this section is strictly advisory to the applicant. The purpose of this page is to
call attention to a trend still in development, but that is receiving considerable discussion nationwide and for
future. This the trend to achieve cultural competency in the
standards will likely be developed u P Y
which st y ed in the p
delivery of social services to populations of diverse ethnic, racial, religious, linguistic and other
backgrounds. Most local agencies are already serving the needs of these diverse populations with great
success. The concept of cultural competency seeks to extend these efforts to even better serve the
diversity of people in our communities.
Definition of Cultural Competency: An ongoing and evolving process that comprises knowledge
attainment and the development of behaviors, attitudes, policies, and practices that come together in a
system of care enabling agencies, programs, and individuals to increase access to services and to
develop or adapt services that are appropriate to specific cultural needs.
Cultural competency implies a process, rather than a single point in time. Further, it requires the
attainment of knowledge and skills that will help providers and programs work more effectively with
people who have diverse backgrounds and experiences. Finally, cultural competence requires action
to increase access and cultural adaptation based on what is learned about individuals and
communities.
Cultural competency denotes a commitment to social change, accessibility to opportunity, and delivery
of services that are relevant to the details of a household's particular cultural background.
Please respond to the following questions: (Please answer all three questions one single page.)
C.6.1 To the best of your ability please describe the diversity of people your agency currently
serves in terms of the following categories: race, ethnicity, religious affiliations, language
groups, sexual orientation, and disability (physical and psychiatric),
Our diverse community is represented by over 65 languages and a wide range of faiths. Our school
district is the most diverse in the nation. Greater than 26% of the population speaks a language other
than English. 59% of residents are Caucasisan, 13% African American, 11% Asian /Pacific islander and
14% Hispanic. Thirty percent of our population receives some medical assistance benefits through DSHS.
Over 32% receive some economic services through DSHS. From July 2005 -2006, 135 resdients were
identified as receiving state developmental disability services.
C.6.2 How are your agency's services constructed to meet the needs of its clients based upon
their identity as a member of one or more of these groups? (Examples: give #'s of bilingual
staff, access to interpreter services, or collaborations with specialized expertise from
agencies that serve minority populations.)
City departments seek to meet the needs of specialized client populations through advance notice of the
need for interpreters or modifications for those with disabilities. Additionally, interpretation is provided for
situations where it is mandated; police and court functions. We maintain an internal list of staff people
within the city who are available for short, non mandated, activities. Departments also continue to take
steps to translating documents. We work with bilingual /bicultural school district staff on issues related to
client needs. Our contracted services also assist us in serving specialized populations; i.e. Refugee
Women's Alliance, Somali Community Coalition Services. The City makes the workplace accessible for
staff that need special consideration due to disabilities. City benefits include domestic partner coverage
for city employees. The City continues to support an Equity and Diversity Commission to help understand
the diversity in the community and celebrate the richness of our differences.
C.6.3 Do you have a training strategy in place to achieve cultural competency? Please describe.
PART I General Information and Part II Federal Requirements Agency Information Page 7 of 9
We continue to participate in and promote training for our staff and contracted providers. We also provide
opportunities for our board and other city members, regarding sensitization to cultural competence. The Equity
and Diversity Commission sponsors programs, education and training around equity and fairness.
Resources: The following resources are available to increase your agency's ability to serve people of diverse
backgrounds in a culturally competent manner:
Training opportunities are available through: minority Executive Directors Coalition (206) 325-
2542, or University of Washington School of Social Work.
On the web: www.air.org /cecp /cultural.
PART I General Information and Part II Federal Requirements Agency Information Page 8 of 9