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Home My WebLink AboutCAP 2009-11-23 Item 2A - Interlocal Agreement - 2010 Minor Home Repair Program with Cities of SeaTac, Des Moines and CovingtonTO: FROM: Evelyn Boykan, Human Services Manager DATE: November 23, 2009 SUBJECT: Interlocal Agreement for 2010 Minor Home Repair Program ISSUE We are expecting a formal award letter for $100,000 to fund the 2010 Tukwila, SeaTac, Des Moines, and Covington Minor Home Repair program. The addition of Covington requires a new agreement between the cities. The program serves income eligible homeowners with minor home repair including but not limited to carpentry, plumbing, electrical, HVAC systems, preventative maintenance, etc. BACKGROUND The Human Services Office in Tukwila has served as the fiscal agent for a contract with King County since 2005. Funds come from a competitive application to King County for federal Community Development Block Grants. Each City manages its own program with funds that are distributed. For 2010 the fund split will be $25,000 for Tukwila and Des Moines, $26,000 for SeaTac, and $24,000 for Covington. In 2009 we provided over 30 jobs to eligible homeowners. DISCUSSION The attached Interlocal Agreement outlines the responsibilities and duties of each participating city. RECOMMENDATION Due to the number of Council meetings left in 2009, the Council is being asked for forward this directly to the December 7, 2009 Regular Meeting for consideration and approval. ATTACHMENTS Draft Interlocal Agreement City of Tukwila INFORMATIONAL MEMORANDUM Mayor Haggerton Community and Parks Committee Jim Haggerton, Mayor INTERLOCAL AGREEMENT BETWEEN THE CITY OF SEATAC, DES MOINES, COVINGTON, AND THE CITY OF TUKWILA FOR PLANNING, FUNDING, AND IMPLEMENTATION OF A JOINT MINOR HOME REPAIR PROGRAM THIS INTERLOCAL AGREEMENT "Interlocal is entered into pursuant to Chapter 39.34 RCW, the Interlocal Cooperation Act, by the City of SeaTac "SeaTac the City of Des Moines "Des Moines the City of Covington "Covington and the City of Tukwila "Tukwila hereinafter referred to as "City" or "Cities," to provide for planning, funding, and implementation of a minor home repair program. WHEREAS, the Cities engage in activities which support human service providers in King County; and WHEREAS, the Cities wish to make the most efficient use of their resources by cooperating to provide funding to support human service providers in south King County; and WHEREAS, through the Interlocal Cooperation Act, Chapter 39.34 RCW, the Cities have the authority to engage in cooperative efforts that will result in more efficient use of government resources; NOW, THEREFORE, and in consideration of the terms, conditions, and performances made herein, it is agreed as follows: 1. Purbose. The purpose of this Interlocal is to set up a cooperative arrangement between the Cities to consolidate the funding process and implementation of a minor home repair program. This Interlocal will increase the efficiency of administering the program while decreasing administrative costs. 2. Responsibilities. A. Tukwila's Duties. 1) Contract and act as the fiscal and administrative agent with King County for the implementation of a Block Grant for a minor home repair program for Des Moines, Tukwila Covington, and SeaTac. 2) Maintain required documentation and prepare required reports for King County consistent with the County's requirements regarding the use of Community Development Block Grant funds. 3) Maintain accounts and records that properly reflect transactions related to this Interlocal. 4) Responsible for reimbursing participating cities and submitting required paperwork to King County. Joint Human Services Application and Funding MOU Page 1 of 6 5) Responsible for the implementation of the minor home repair program within Tukwila in accordance with terms specified in the Block Grant contract between Tukwila and King County. this Interlocal. 6) Review and pay invoices for any services performed in Tukwila pursuant to 7) Reimburse SeaTac, Covington, and Des Moines on an as received basis for any invoices received pursuant to this Interlocal. B. SeaTac's Duties 1) Responsible for the implementation of the minor home repair program within SeaTac in accordance with terms specified in the Block Grant contract between Tukwila and King County. this Interlocal. 2) Review and pay invoices for any services performed in SeaTac pursuant to 3) Remit invoices to Tukwila for reimbursement. C. Des Moines' Duties 1) Responsible for the implementation of the minor home repair program within Des Moines in accordance with terms specified in the Block Grant contract between Tukwila and King County. 2) Review and pay invoices for any services performed in Des Moines pursuant to this Interlocal. this Interlocal. 3) Remit invoices to Tukwila for reimbursement. D. Covinton's Duties 1) Responsible for the implementation of the minor home repair program within Covington in accordance with terms specified in the Block Grant contract between Tukwila and King County. 2) Review and pay invoices for any services performed in Covington pursuant to 3) Remit invoices to Tukwila for reimbursement. E. Cities' Joint Duties Joint Human Services Application and Funding ILA Page 2 of 6 1) Subcontract with an agency /contractors that will perform qualified home repairs in Tukwila, SeaTac, Covington, and Des Moines in accordance with King County's Block Grant program and applicable city policies. 2) No City shall use more funds than have been annually allocated to it by King County for a minor home repair program. However, if a City is unable to spend its portion of the funds by the 3rd quarter of the year for which the funds were allocated, the Cities may mutually agree to shift those funds to another City that has an on -going demand for minor home repair. 3. Duration. This Interlocal shall become effective when it is approved by the Cities and shall remain in effect on an ongoing basis so long as funds are available for the minor home repair program. 4. Termination. Any City may terminate this Interlocal without cause by giving the other Cities a thirty -day written notice. The terminating City shall remain fully responsible for meeting its funding responsibilities to date up to the point of termination and other obligations established by this Interlocal through the end of the calendar year in which such notice is given. 5. Notices. Notices to the Cities shall be sent to the following persons: City 1 Contact SeaTac Human Services Coordinator, currently Colleen Brandt Schluter 4800 S. 188 Street, SeaTac, WA 98188 206.973.4815; cbschluter cr,ci.seatac wa.us Des Moines Code Enforcement Officer, currently Nancy Uhrich 21630 1 1 t Ave S, Suite D Des Moines, WA 98198 -6398 206 870 -6558 nuhrich(adesmoineswa. gov Covington Personnnel Division/Human Services, Victoria Throm 16720 SE 271 Street, Ste. 100 Covington, WA 98042 253 -638 -1110 Ext. 2237 Vthrom@ci.covington.wa.us Tukwila Human Services Manager, currently Evelyn Boykan 6200 Southcenter Blvd, Tukwila, WA 98188 206.433.7180; eboykan@ci.tukwila.wa.us 6. Indemnification. Each City agrees to indemnify the other City from any claims, damages, losses, and costs, including, but not limited to, attorney's fees and litigation costs arising out of claims by third parties for breach of contract, property damage, and bodily injury, including death, caused solely by the negligence or willful misconduct of such City, the City's employees, affiliated corporations, officers, and lower tier subcontractors in connection with this Interlocal. Joint Human Services Application and Funding ILA Page 3 of 6 Each City hereby waives its immunity under Title 51 of the Revised Code of Washington for claims of any type brought by any City agent or employee against the other City. This waiver is specifically negotiated by the parties and a portion of the City's payment hereunder is expressly made the consideration for this waiver. 7. Insurance. Each City shall procure and maintain in full force throughout the duration of the Interlocal comprehensive general liability insurance with a minimum coverage of $1,000.000.00 per occurrence /aggregate for personal injury and property damage. In the event that a City is a member of a pool of self insured cities, the City shall provide proof of such membership in lieu of the insurance requirement above. Such self insurance shall provide coverage equal to or greater than that required of non -self insurance pool member Cities. 8. Applicable Law: Venue: Attorney's Fees. This Interlocal shall be governed by and construed in accordance with the laws of the State of Washington. In the event any suit, arbitration, or other proceeding is instituted to enforce any term of this Interlocal, the parties specifically understand and agree that venue shall be exclusively in King County, Washington. The prevailing party in any such action shall be entitled to its attorney's fees and costs of suit. 9. Counterparts. This document may be executed in any number of counterparts, each of which shall be considered an original. 10. Amendment or Modification. This Interlocal may be amended or modified in writing with the mutual consent of the Cities. IN WITNESS WHEREOF, the undersigned have entered into this Interlocal as of this day of 2009. CITY OF SEATAC By: kill Crate, City Manager --rte n 4 �++r rS Date: (f/� Attest: [Printed Namel Title: Approved As To Form: Mark S. Joky en, Sr. Assistant City Attorney Joint Human Services Application and Funding ILA Page 4 of 6 CITY OF TUKWILA By: Date: Jim Haggerton, Mayor Attest: [Printed Namel Title: Approved As To Form: Shelley M. Kerslake, City Attorney CITY OF DES MOINES CITY OF COVINGTON By: By: Anthony A. Piasecki, City Manager Derek Matheson, City Manager Date: Date: Attest: Attest: (Printed Namel (Printed Namel Title: Title: Approved As To Form: Approved As To Form: Susan Mahoney, Assistant City Attorney Sara Springer, City Attorney Joint Human Services Application and Funding ILA Page 5 of 6