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HomeMy WebLinkAboutCAP 2009-11-23 Item 2C - Report - 2009 3rd Quarter Report: City Council / Community Development / Parks and RecreationCITY COUNCIL City of Tukwila BUDGET PROGRAM GOALS THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2009 Prepared for Community Parks Committee Jim Haggerton, Mayor 1 Seek out opportunities for Councilmembers to further their knowledge. experience and awareness of the different cultures reoresented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. No activity to report during third quarter. 2. Support programs and services that Provide a sense of stability. community and unity throughout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue sponsoring a monthly Coffee Chat in the Tukwila community. 3. Work toaether in cooperation with nearby cities to address common Problems in the Highway 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. Mayors from Tukwila and SeaTac have been communicating regarding the possibility of a joint meeting between the two city councils. Due to an increased workload, Tukwila City Council was not able to commit to a specific meeting date during third quarter. 4. Provide legislative support and encouraaement to Tukwila residents living in rental communities throuah programs that hold owners and /or Property manaaers accountable for Providing safe places to live through the implementation of a rental licensino program: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Tukwila Councilmembers actively opposed HB 1296/SB 5495 which provided for limitations on rental housing inspections. Relative legislation was deferred this legislative session. Department of Community Development staff continues to move forward with developing a rental housing licensing program for Tukwila. 5. Approve and implement standard operating procedures for the Council. Review and update procedures on a reaular basis Not currently assigned to a specific committee. During third quarter, the Legislative Analyst continued to research, gather information and prepare draft materials relative to Council standard operating procedures. 6. Support the implementation of City endorsed Programs (i.e. Walk Roll Plan, Fire Master Plan Parks Recreation Open Space Plan) throuah policy related decisions not associated with direct program funding: Assigned to Community Affairs Parks Committee for implementation and/or follow up. No activity to report during third quarter. 7. Ensure a commitment to continued human services fundino in relation to the cost of living through consistent review of reaional. state and federal budgets affecting human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and/or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. 8 Study the feasibility and implementation of televised City Council meetinas Assigned to Utilities Committee for implementation and/or follow -up. Information Technology staff has conducted preliminary research on this topic, which will be scheduled for Committee discussion during the third quarter. 9. Continue to foster relationships within local. regional and state entities that encourage opportunities for ioint partnership and outreach: Assigned to Utilities Committee for implementation and/or follow -up. Councilmembers serves as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 2009 Third Quarter Report Prepared for Community Parks Committee Page 2 10. Formulate an Adopt -a- Neighborhood program that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neighborhoods throuahout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the third quarter. 11. Research the viability of sponsoring a Citv -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. This item was not scheduled for Committee review during the third quarter. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetings during citizen comment opportunities: Assigned to Transportation Committee for implementation and /or follow -up. This item was not scheduled for Committee review during the third quarter. DEPARTMENT OF COMMUNITY DEVELOPMENT 3rd QUARTER SIGNIFICANT ISSUES Sound Transit There were a number of items that were deferred to allow Sound Transit to start Link Light Rail service by the July opening date. There are also a number of items that will require ongoing monitoring such as noise, wetland mitigation and parking monitoring. Due to the number of noise complaints staff is looking at retaining the services of the noise consultant for peer review Also, additional follow up is needed from Sound Transit on parking, landscaping, and cameras among other issues. Staff has continued to work with Sound Transit to resolve issues with the Commuter Rail Station design. We are currently reviewing their application for parking determination and finalizing what off -site improvements (improvements along Longacres Way, and the tunnel under Union Pacific etc.) should be constructed as part of this project. They are planning on submitting an Unclassified Use Permit by the end of the year and are anticipating public hearing by City Council in March 2010. Land Use Activity There were 32 land use decisions issued, the applications ranged from four Short Plats /Boundary Line Adjustment, two Shoreline Permits, nine SEPA decisions, four Special Permissions for deviations from code for sensitive areas /signs, one Tree Permit, four Wireless Facility Permits and eight Administrative Letters Shoreline Exemption, and Zoning letters or Noise Variances. Rainbow Trailer Haven Staff continues work on closing out the Notice &Order regarding fire and life safety issues for each of the residences in the park. The residents are scheduling appointments with Code Enforcement for preliminary inspections. The purpose of this inspection is to explain the requirements of each Notice Order and to identify the corrections that remain to be completed. El Centro de la Raza is providing interpretation services and will be organizing work parties and providing materials to complete the work. Code enforcement will follow with a final inspection when notified that the work is complete. BUDGET PROGRAM GOALS Planning 1. Adopt Shoreline Master Program Update: The City Council Committee has held six work sessions to review SMP issue areas with two more scheduled in the 4 quarter. An economic consulting company has been hired to perform an analysis of the possible impacts of the proposed regulations and will report back to the Council. The target adoption date for the SMP is the e quarter. 2. Adopt Tukwila Urban Center Plan and Planned Action: The Planning Commission (PC) sent the draft plan back to staff to revise in response to the public comments. An economic consulting company has been hired to test the market feasibility of the proposed development 2009 Third Quarter Report Prepared for Community Parks Committee Page 3 regulations and has held three focus groups to gather market data. Staff will revise the plan based on the results of this study and bring it back to the PC for another public hearing in 2010. 3. Adopt new Sian Code: The PC began review of the draft code and held two work sessions to discuss issue areas. Two more work sessions and a public hearing is scheduled 4. Benin Comprehensive Plan Review (12/2011 Adoption Target): Staff reviewed existing policies to determine those areas in need of revision. MIC /Planned Action update: No activity this quarter. Climate Chanae Response. We have applied for grants for energy retrofits. PAA clean -up: No activity this quarter. Housina /Jobs taraet review: No activity this quarter. 5 Review Small Lot Residential Development Policies and Standards: No activity this quarter. 6. Complete Tukwila South Master Plan and Annexation Agreement approved and staff is moving ahead with annexation. 7. Complete TIB Revitalization Plan Update with Transit Oriented Development: No activity this quarter. Code Enforcement 1. Increase community outreach proarams. On going community outreach. Code Enforcement Officers: Participated in night out against crime; Participated in the Hot spots program by visiting retail stores to encourage them to remove advertising signs from windows. (Visibility from the street is a deterrent to illegal activities). Visited businesses in the area and identified 20 businesses that would benefit from the oil spill kits. Public works used this list to issue the spill kits. Code enforcement participated in the "Day of Service" by the local religious community by providing them with a list of people that could use their help, including providing dump passes for said people. On going: Participate in the Court's alternative service program by identifying properties that can provide work projects for people doing alternative service in lieu of jail time. Permit Coordination and Building 1. Adopt the 2008 National Electrical Code and related WAC rules,. The Washington Cities Electrical Code has been adopted by Council and was effective September 29, 2009. This is a new electrical code that incorporates the 2008 National Electrical Code and the Washington Administrative Code rules that we are required to enforce. It was developed by the Washington Association of Building Officials to promote uniformity in electrical code administration for the twenty -six city jurisdictions in the state that issue electrical permits and inspect electrical installations. 2. Adopt the 2009 State Buildino Codes and consolidate the administrative provisions for Title 16 of the TMC including permit fee schedules: Building Official has been attending the State Building Code Council Meetings and public hearings on State amendments to the 2009 codes. Adoption by the State Building Code council is scheduled for mid November of 2009 with the State wide effective date of July 1, 2010. The process of adopting the codes for Tukwila will commence during the first quarter of 2010. 3. Develop a trackina and notification system for Backflow test reports Tracking and notification system for backflow test reports from plumbing installations will be maintained with Tukwila Water using their tracking program. Water service customers with backflow devices are required to provide annual testing of their backflow device and submit the test results to Tukwila Water. Tukwila Water will use Building Division's authority when compliance enforcement is required. 4. Develop a combination permit for sinale family residential construction: Development of this permit is complete. Developers of new single family residential buildings will now obtain one permit that will include Building, Mechanical, Plumbing, and Gas Piping permits 2009 Third Quarter Report Prepared for Community Parks Committee Page 4 5. Provide code update trainina for all Building Division staff members related to the adoption of the 2009 State Buildina Code: No activity this quarter. Planning Commission 1. Review Sian Code update: PC review of the sign code has begun with a series of work sessions. 2. Review Tukwila Urban Center Plan Comments from the public and PC has been compiled into a matrix for review and staff will return with a second draft of the plan in 2010. 3. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 4. Comprehensive Plan Update: No activity this quarter. PARKS AND RECREATION DEPARTMENT 3rd QUARTER SIGNIFICANT ISSUES The third quarter was certainly busy for Parks and Recreation. Duwamish Riverbend Hill Phase I is nearly complete, Phase II will immediately follow. Codiga Park construction is underway and will be a welcomed park addition in Tukwila in early 2010. Foster Golf Links had a busy summer; the opening of Billy Baroo's has been a welcome amenity for golfers and the general public. In addition to the annual Tukwila Days festival, event highlights included an outdoor cinema series, six movies were presented on the front lawn of the community center, attendance varied from 75 —125 participants Summer camp programs were well attended, the camp season ended with the children's annual talent show held at TCC (see photos below). Seniors were active throughout the summer with softball, square dancing and several day trips throughout Puget Sound Several volunteers participated in the United Way's Day of Service with projects at Codiga Park and Tukwila Pond. Lastly, staff has been working hard in finding creative ways to reduce expenditures while continuing to provide quality services. BUDGET PROGRAM GOALS Administration 1. Construct Phase I of Duwamish Riverbend Hill and open the park for public access. In progress. 2. Design Phase II of Duwamish Riverbend Hill and continue arant funding efforts: In progress. 3. AODIV for arants to acquire open space for future conservation and park areas as determined by the department's Parks. Recreations and Open Space Plan: In progress. 4. Extend a Iona term land lease at Tukwila Swimming Pool with the Tukwila School District: In progress. 5. Design regional trail connections that include new routes from the 154th Street Sound Transit Station to the Green River Trail: In progress, trail study and preliminary engineering design from the Tukwila Community Center to the SeaTac Community Center is complete. 6. Redesign and construct Phase II of Codiaa Farm Park to include trail system. interpretive markers, picnic area. hand boat launch and parking area. In progress. 7. Design and construct a passive neighborhood park with the recent purchase of the 57th Avenue Park expansion: CIP Project on hold. Recreation 1. Complete upgrade of CLASS Software proaram. Complete 2. Incorporate the TCC Spray Park into the Summer Plavaround Program Postponed due to 2009 budget reductions. Program was limited to one site this year. 3. Offer marathon training activities /classes: In progress. Staff is working to offer activities /classes in preparation for 2010 marathon. 4. Develop a Medical Alert Coalition to assist Tukwila Seniors in notifying EMS of medical conditions in case of emeraencv: In progress. Staff is working to implement this by the end of the year. 2009 Third Quarter Report Prepared for Community Parks Committee Page 5 5. Increase structured programming in After School Proaram by imolementina program specific classes (Le. science. cookina. athletics. etc.) and allow flexibility of reaistration for these oroarams: Complete. Program has been restructured and changes have been implemented 6. Develop a desianated area for teens at the Community Center for activities. classes, homework. etc: In progress. Staff is working on plan to accomplish this goal 7. Increase Pre school grogram by adding evening activities for workina families Postponed. Funding for this goal was not approved in the budget. 8. Investigate oricina structure for rentals to better utilize available rental soace durina slower times of the year: In progress. We are evaluating data and preparing recommendations for 2010. 9. Add one additional youth sports leaaue. i.e.: T -ball. airls' fast pitch. summer basketball. flag football. etc: In progress due to 2009 budget reductions. 10. Increase participation and activities with the Teen Council Program by implementing new activities once a month: In progress. Teen Council is working on important skills such as SAT preparation, college tours, scholarship opportunities, etc. Program will increase during upcoming school year. 11. Develop an 8 team Co -Ed Senior Softball Tournament: Postponed due to scheduling 12. Plan a number of events on Thursdays before and after lunch to increase the daily numbers by 15% to the Senior Lunch Proaram. including new entertainment durina the lunch hour In progress. Staff is planning Thursday activities to increase this number. 13. Provide leadership and staff support for 2009 Tukwila Centennial events. Complete. 14. Increase weekday (Monday throuah Thursday) rentals at the TCC by 10 In progress. However, due to economic times, many businesses are either meeting less frequently or have cancelled meetings. Will continue to monitor and provide opportunities for this to occur Aquatics 1. Increase Aauatic Proaram Fee revenue by 10% each year: Ongoing. Revenue is up 13% as of the end of August. 2. Obtain a lona term lease agreement with the Tukwila School District that allows for continued acuatic services in Tukwila: Ongoing. Attorneys are reviewing information to deliver an estimate for lease extension or purchase. 3. Produce a feasibility study for a remodel /expansion of the Tukwila City Pool: Ongoing. A preliminary drawing has been done by ARC architects. 4. Offer CPR classes or challenges to the community and /or City of Tukwila personnel at least once per auarter: Ongoing. 5. Offer Lifeauard Trainina classes or challenges at least once Der quarter to the community and beyond to help keeo uD optimum part-time staff levels at the Tukwila City Pool: Ongoing. 6 Offer after school Special Olvmoics Swim Team program for Tukwila and other local area School, District students in the spring: Complete. Special Olympics athletes won nine gold, twelve silver and three bronze medals at the State Championship Games in May. This year's team included fifteen athletes 7. Continue to work with the Tukwila Community Center in marketina and makina pool time available for TCC's special events and camps: Ongoing. TCC's Adventure camp and Camp Tukwily utilized the pool throughout the summer. TCC's Parents Night Out swim started in September and will run throughout 2009. Parks Maintenance 1 Assimilate new parks into the Parks Division (Codioa Farm Park. Macadam Winter Garden. 57th Avenue Park expansion. Duwamish Riverbend Hill) and develop maintenance plans for each: Ongoing. 2. Provide park expertise in the design phase of the Duwamish Riverbend Hill oroiect: .Ongoing. Construction in progress. 3. Inspect trail surfaces for safety hazards and repair (tree root damage, trail edge reinforcement and asphalt overlay). Deferred to 2010 due to 3% budget cut. 2009 Third Quarter Report Prepared for Community Parks Committee Page 6 4. Provide assistance to Recreation Division for City -wide events: Ongoing, parks crews have assisted with several special events and volunteer work parties including Tukwila Pond buffer, Backyard Wildlife Fair, Showalter student work day and Family Forth at the Fort. 5. Oversee park enhancement proiects annually: Ongoing Golf Course Maintenance 1. Replace fairway sprinkler heads (500 heads). Remove old heads. re- adiust swing joints and re -level site: In progress. 2. Rebuild #9 Tee. Raise and re- contour surface: Complete Golf Course Pro Shop 1. Work with Elite Racina as the starting line host location for the Tukwila to Seattle Rock Roll Marathon: Complete, although start line was moved to Gateway Business Park. 2. Conduct a new short Game clinic for improving Golf skills. Clinics will be instructed by in -house golf Professional: Complete. 3. Develop a new speed of play program to increase course plavability: In progress. Arts Commission 1. Promote and increase participation in the Recycled Art Show by 25 Completed, the Arts Commission sponsored the Recycled Art Show; participation was similar to 2008 with greater participation from Foster High School Students. 2. Partner with Sister Community and co- sponsor All Nations CUD Art Show and performing arts events In progress, the art show will be held in November. 3. Continue fundraising opportunities in efforts to raise $250.000 for the centennial art piece at the new Klickitat off-ramp: In progress. 4. Implement new art selection policy: In progress Parks Commission 1. Sponsor grand openings of Codiaa Farm Park and Duwamish Riverbend Hill Phase I. Park opening has been postponed to early 2010. 2. Review and assist administration on all 2009 -2010 CIP proiects: In progress. 3. Attend Board Commission workshops sponsored by the Washington Recreation and Parks Association: In progress, several commissioners will be attended the WRPA Mid Year conference. Library Advisory Board 1. Report annually to the City Council on the status of library services and facilities available to Tukwila citizens: Complete, TLAB members presented to council in May. 2. Maintain and improve communication between the three libraries within Tukwila city limits. the Tukwila Library Advisory Board. the Tukwila City Council. the Kina County Library System. the "Friends of the Library" organization and the Tukwila aeneral public: In progress. 3 Provide books to support to literacy in Tukwila and attend Tukwila Parks and Recreation. and Kina County Library System special events. In progress. TLAB supplied books for the Tukwila Community Center's annual Dr. Seuss event in March 4. Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. In progress.