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HomeMy WebLinkAboutCAP 2010-12-13 Item 2B - Report - 2010 3rd Quarter Report: City Council / Community Development / Parks and Recreation Cit of Tukwila ILA t ice Jim Haggerton, Mayor ti w 90- THIRD QUARTER REPORT TO COUNCIL July 1 September 30, 2010 Prepared for Community Parks Committee CITY COUNCIL BUDGET PROGRAM GOALS: 1 Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures reoresented within the Tukwila community Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 2. Support programs and services that provide a sense of stability. community and unity throughout Tukwila's residential neiahborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community 3 Work together in cooperation with nearby cities to address common problems in the Highway 99 corridor and Military Road. Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, and July 8, 2010 A joint meeting has not yet been scheduled for the 4 Quarter. 4 Provide leaislative support and encouragement to Tukwila residents living in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live throuah the implementation of a rental licensing program. Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which was actively opposed by Tukwila, became law. 5. Approve and implement standard ooeratina procedures for the Council. Review and uodate procedures on a regular basis: Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the third quarter 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan, Parks Recreation Open Space Plan) through policy related decisions not associated with direct oroaram funding Assigned to Community Affairs Parks Committee for implementation and /or follow -up 7. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional. state and federal budgets affecting human services programs and services. Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. In response to current unstable economic conditions the Council has worked diligently to leaving significant Human Services funds intact. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and /or follow -up. 9 Continue to foster relationships within local. regional and state entities that encourage opportunities for joint partnership and outreach. Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 9 2010 Third Quarter Report Prepared for Community Parks Committee Page 2 10. Formulate an Adopt- a- Neiahborhood Droaram that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neiohborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 11 Research the viability of soonsorina a Citv -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetinas durina citizen comment opportunities: Completed. During the second quarter, City Administration formulated an efficient process to update Council of such items. The system is currently managed by the Mayor's Executive Assistant. DEPARTMENT OF COMMUNITY DEVELOPMENT 3rd QUARTER SIGNIFICANT ISSUES: Land Use Activity There were 26 land use decisions issued, the applications ranged from five SEPA decisions; three Rezone /Comprehensive Plan amendments; one Sensitive Areas Master Plan approval; one Shoreline Substantial Development Permit; one Board of Architectural Review approval; one Conditional Use Permit; four Administrative Design Review decisions; one Short Pat; two Wireless Facility Permits; three Special Permissions for deviations from code for sensitive areas /parking /sign /single family design standards; and four Administrative decisions for Zoning letters, Noise Variance, and Shoreline exemptions. Revenue Enhancement In response to the City's budget situation DCD implemented a hybrid approach to land use fees that includes hourly fees for certain permits and pass through of our hearing examiner and mailing costs. This change was effective July 1 st and we have generated $1,162 this quarter. Sensitive Area Ordinance Revisions The City Council passed ordinance 2301 revising the SAO on August 2, 2010. The revisions to the SAO were primarily housekeeping and included adoption of the Ecology wetland rating system, clarification of information to be included in sensitive area special studies, revision of mitigation ratios to be consistent with best available science, addition of enforcement and penalty provisions and removal from the SAO map of seven sites that do not meet sensitive area criteria. Staff is now in the process of revising the SAO map to include the new wetland classifications and incorporate additional sensitive area information. Noise Ordinance The Council adopted the new Noise Code on July 6, 2010. The Department of Ecology has until October 11th to provide comments before the code can go into effect. Sound Transit There are a number of items that were deferred in order for Sound Transit to start operating Light Rail in July 2009. Also, there are a number of items that require ongoing monitoring such as noise, wetland mitigation and parking monitoring. Staff has continued to work with Sound Transit to address these pending items. Sound Transit intends to submit a final noise mitigation plan before the end of this year. A City Council hearing to approve the mitigation will likely be scheduled in the first quarter of 2011 Additionally, staff has continued to require and review parking monitoring reports. Also, Sound Transit filed an Unclassified Use Permit application for the permanent Commuter Rail Station. A public hearing for the proposed station is tentatively scheduled for the first quarter 2011. 10 2010 Third Quarter Report Prepared for Community Parks Committee Page 3 Mini Casinos The City Council held a public hearing and renewed the moratorium on the establishment of any new card room mini casinos that will run through March 2011. Walk Roll Implementation The City of Tukwila applied for an APA/PAW award and received an Honorable Mention in the Implementation category for the Walk and Roll Plan and Design Report. The Tukwila School District received grant funding for its Communities Putting Prevention to Work grant request through Seattle King County Public Health. The funding will be used in part to set up a Safe Routes to School Program at the district. The City was a partner in the grant application, and will receive funding in the amount of $5,000. In September, staff met at Cascade View Elementary with representatives from the Washington State Department of Transportation (WSDOT) and the Tukwila School District to complete a site visit and to discuss details of the Safe Routes to School and Bicycle and Pedestrian Safety grant applications submitted in May 2010. WSDOT staff made the observation that there is evidence of need for capital and programmatic improvements in support of Safe Routes to School at Cascade View Elementary. WSDOT staff will be making recommendations to the state legislature on funding through these grant programs in 4 quarter 2010. Stream Team The City has received its first allotment of funds from King County to begin implementing the Stream Team Program. Currently, staff is working to develop curriculum, outreach, and development of a rain garden at a site to be determined. Trainings are tentatively scheduled for December The Rain Garden Training is a joint project with Public Works. Rainbow Trailer Haven We are working one on one to finalize Units 11, 21 and 25 with the building official. Units 3, 7 and 41 have to be finalized by Labor Industries due to their electrical issues. BUDGET PROGRAM GOALS: Planning 1 Adopt Shoreline Master Proaram Update. The City Council adopted SMP was sent to the Department of Ecology for their review. Ecology held a public hearing on the City's adopted SMP on September 29, 2010. The public comment period ends on October 15, 2010 after which Ecology will provide comments to the City on any needed revisions to the document. 2. Adopt Tukwila Urban Center Plan and Planned Action: The Planning Commission (PC) sent the public review draft plan back to staff to revise in response to the public comments in May 2009. Staff met with Public Works and Fire throughout the spring to resolve issues related to street width. Staff is developing a stakeholder outreach process and will use the results of these meetings to revise the draft plan. 3 Adopt new Sian Code: The City Council approved the new sign code on August 16, 2010 and it became effective on August 24, 2010. Staff has begun a significant amount of outreach to inform residents, business, property owners, and sign contractors about the new sign code Staff has already met with two large property owners who intend to take advantage of the master sign program 4 Begin Comprehensive Plan Review (12/2014 Adootion Taraet): In light of the state's budget issues, the legislature acted to change the target adoption date from 2011 to 2014. Staff work has been adjusted accordingly. a. MIC /Planned Action update: In conjunction with extending the moratorium on certain development in the Manufacturing /Industrial Center, staff shared data collected for the MIC with the City Council b. Climate Chanae Response: The City has received a grant for energy upgrades to City Hall, the 6300 Building, Fort Dent, and the Community Center Staff has been working with General 11 2010 Third Quarter Report Prepared for Community Parks Committee Page 4 Administration (GA) to enter into a contract to have the State manage the energy upgrade project. The contract with GA will allow the City to utilize performance contracting with an Energy Service Company (ESCO). Under performance contracting, the ESCO must guarantee that the City will see a certain reduction in energy usage and energy cost savings. The energy retrofits are a joint project with Public Works, Parks, and Starfire. PAA clean -up: No activity this quarter. 5. Comprehensive Plan Annual Amendments: The 2010 Comprehensive Plan amendment process was completed. Planning Commission held a public hearing on three requests on 7/22/10, and made recommendations for Council consideration. CAP was briefed on 8/23. The City Council held a public hearing on 9/13/10, and on 9/20/10 adopted Comprehensive Plan amendments /rezones, including 1) Manufacturing Industrial Center /Light and Low Density Residential to Office at 3914 S. 11 5 th 2) Commercial /Light Industrial to Medium Density Residential at 4300 S. 133` and 3) establish zoning that is consistent with the existing Comprehensive Plan designation in the recently- annexed portion of the Tukwila South project area. 6 Recvclina Proaram. The Recycling Program held the 17 Tukwila Community Garage Sale on August 14 and 15. Responding the requests for a sale at a central location, the Recycling Program coordinated with the Parks Department for the Junk in the Trunk sale at the TCC on 8/14/10. Both events were well- received by the public. 7. Review Small Lot Residential Develooment Policies and Standards: Action on this item has been delayed due to other priorities. 8 Complete Tukwila South Master Plan and Annexation:, The Development Agreement and associated code amendments including Tukwila South annexation were approved by the City Council in June 2009 The Sensitive Areas Master Plan and the Shoreline Substantial Development permit for the levee modification and sensitive areas mitigation work were approved this quarter. 9. Complete TIB Revitalization Plan Uodate with Transit Oriented Develooment: Action on this item has been delayed due to other priorities. Code Enforcement 1. Increase community outreach programs. Assisted with flood preparedness by photographing every home in the Foster Point neighborhood and personally delivering meeting notices and other information to the affected residents. Assistance will be on going through fourth quarter 2010. Participate in the Crime Hot Spots Task Force. Participation will continue through fourth quarter. Savage property cleanup by the City completed this quarter. This nuisance abatement was a five year process that required a court order to complete. Forty two tons of garbage and debris was removed from the property. 2. Rental Housina Inspection Proaram: Drafted administrative rules, application form, inspection checklist, business license form, provisional license form, and tri -fold flyer. Complete. Met with selected apartment managers and owners to review draft forms and documents in June Two additional meetings are scheduled for October 2010 Developing database of known rental properties. Continuing process through fourth quarter. Working with Permit Coordinator on permitting system requirements and set up Continuing process through fourth quarter. Established geographic boundaries for determining inspection deadlines. Complete. 3. Develop database of vacant /abandoned houses. Identifying vacant /abandoned houses and determining ownership /responsible party. Process continuing through fourth quarter 4. Identify trainina opportunities and schedule said trainina for code enforcement officers: One Code Enforcement Officer has completed First Aid Training offered by TFD The other will be scheduled, as training opportunities are available. Permit Coordination and Building 1 Adopt the 2009 State Building Codes and consolidate the administrative provisions for Title 16 of the TMC including permit fee schedules: Draft ordinance completed for adoption of the 2009 State 12 2010 Third Quarter Report Prepared for Community Parks Committee Page 5 Building Code and amendments thereto. Scheduled for committee review in June with council approval due mid July 2010. Ordinance adopted third quarter 2 Provide code update training for all Building Division staff related to the adoption of the 2009 State Building Code: Initial code update training completed second quarter. Building Official Fire Marshal are working on local ordinances to allow five story Type VA buildings and amendments to the High rise provisions of the 2009 IBC in addition to new provisions for Mid -rise building construction 2010 Initial draft for local ordinances for five story Type VA, mid -rise buildings, and high -rise buildings has been completed. The schedule for presenting these proposed ordinances to the council is tentatively scheduled for the first quarter 2011. Planning Commission 1. Review Tukwila Urban Center Plan Staff will return with a second draft of the plan in 2011 based on the stakeholder input. 2. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 3. Comprehensive Plan Update: The PC reviewed the annual amendment applications and made recommendations to the City Council in July. PARKS AND RECREATION DEPARTMENT 3rd QUARTER SIGNIFICANT ISSUES: The Parks and Recreation Department persevered through the 3` quarter amidst continued budget challenges. Staff continued to spend a significant amount of time evaluating programs to reduce expenditures while developing innovative to continue to offer quality programs, events and parks. Highlights from the third quarter include the opening celebration of Duwamish Hill Preserve The City, the Cascade Land Conservancy, and the Friends of the Hill hosted a wonderful celebration which included site tours, storytelling, a BBQ and celebratory remarks. The Tukwila Community Center was host to several unique event rentals including a cat show, grocer's trade show, several corporate trainings and many City related meetings. The pool continued to have great attendance in all programs with revenues consistently exceeding projections. The inclement weather and shorter daylight hours at the golf course impacted play negatively but the course is in fantastic shape and hopefully the sun will shine more then expected this fall BUDGET PROGRAM GOALS: ADMINISTRATION 1 Construct Phase 1 of Duwamish Riverbend Hill and open the park for public access. COMPLETE 2. Design Phase II of Duwamish Riverbend Hill and continue orant funding efforts. IN PROGRESS 3 Apply for arants to acauire open space for future conservation and Dark areas as determined by the department's Parks. Recreations and Open Space Plan. ONGOING 4 Extend a lona term land lease at Tukwila Swimmina Pool with the Tukwila School District. IN PROGRESS 5. Design regional trail connections that include new routes from the 154th Street Sound Transit Station to the Green River Trail. ONGOING 6 Redesign and construct Phase 11 of Codiaa Farm Park to include trail system, interpretive markers. picnic area. hand boat launch and oarkina area. COMPLETE 7 Design and construct a passive neiahborhood park with the recent purchase of the 57th Avenue Park expansion. ONGOING, funding moved to 2011 13 2010 Third Quarter Report Prepared for Community Parks Committee Page 6 RECREATION 1. Complete upgrade of CLASS Software oroaram. COMPLETED in 2009 2. Incorporate the TCC Spray Park into the Summer Playground Program. POSTPONED due to budget reductions. Program is reduced to one site this year. 3. Offer marathon training activities /classes. COMPLETE Workshop has been offered through General Recreation Programs. 4 Develop a Medical Alert Coalition to assist Tukwila Seniors in notifying EMS of medical conditions in case of emeraencv. POSTPONED This was scheduled for 2010, however, may be re- prioritized due to staffing changes. 5. Increase structured oroarammina in After School Program by implementing program specific classes (i.e., science, cooking, athletics. etc.) and allow flexibility of registration for these orograms. COMPLETED in Fall 2009 6. Develop a desianated area for teens at the Community Center for activities, classes, homework. etc., IN PROGRESS 7. Increase Preschool oroaram by addina evening activities for working families. POSTPONED Funding for this goal was not approved in the budget. 8 Investigate pricing structure for rentals to better utilize available rental space during slower times of the year. ONGOING We offered reduced rates for holiday rentals, with little success. We are continuing to monitor. 9. Add one additional youth sports league, i.e.. T -ball, girls' fast pitch, summer basketball, flag football, etc. POSTPONED due to budget reductions. 10. Increase participation and activities with the Teen Council Program by implementing new activities once a month. IN PROGRESS Teen Council is working on important skills such as SAT preparation, college tours, scholarship opportunities, etc. Program will increase during upcoming school year. 11. Develop an 8 -team Co -Ed Senior Softball Tournament. POSTPONED due to scheduling of available sites. 12 Plan a number of events on Thursdays before and after lunch to increase the daily numbers by 15% to the Senior Lunch Program. including new entertainment during the lunch hour. COMPLETE Since 2008, Thursday's numbers have increased by 18 13. Provide leadership and staff support for 2009 Tukwila Centennial events. COMPLETE 14. Increase weekday (Monday through Thursday) rentals at TCC by 10 ONGOING Rentals decreased from 2008 to 2009 due to the economy. 2010 has seen a rebound from 2009 and we are continuing to promote and market our weekday rental space. AQUATICS 1. Increase Aquatic Program Fee revenue by 10% each year. ONGOING 2. Obtain a Iona term lease agreement with the Tukwila School District that allows for continued aquatic services in Tukwila. In PROGRESS Due to the future of the pool this issue must be resolved before any alternatives to funding can be ascertained. 3. Produce a feasibility study for a remodel /exoansion of the Tukwila City Pool. POSTPONED due to budget situation. 4. Offer CPR classes or challenges to the community and /or City of Tukwila personnel at least once per Quarter. Ongoing. Challenges have occurred as needed. 5. Offer Lifeauard Trainina classes or challenges at least once per quarter to the community and beyond to help keep uD optimum Dart -time staff levels at the Tukwila City Pool. ONGOING 6. Offer after school Special Olympics Swim Team oroaram for Tukwila and other local area School District students in the sorina. COMPLETE Fifteen athletes participated on this year's team. The Tukwila Turtles brought home six gold, four silver and two bronze medals from the Aquatics State Meet. 7. Continue to work with the Tukwila Community Center in marketina and making pool time available for TCC's special events and camos. COMPLETE TCC's Adventure Camp and Camp Tukwilly both have nine visits scheduled and Teen Camp has seven visits scheduled over the summer. 14 2010 Third Quarter Report Prepared for Community Parks Committee Page 7 PARKS MAINTENANCE 1. Assimilate new parks into the Parks Division (Codiaa Farm Park, Macadam Winter Garden. 57th Avenue Park open space, Duwamish Hill Preserve) and develop maintenance plans for each. COMPLETE 2. Provide park expertise in the design phase of the Duwamish Riverbend Hill project. ONGOING 3. Inspect trail surfaces for safety hazards and repair (tree root damage, trail edge reinforcement and asphalt overlay). ONGOING 4. Provide assistance to Recreation. Volunteers and Events Divisions for City -wide events. ONGOING. 5. Oversee park enhancement projects annually. ONGOING. GOLF COURSE MAINTENANCE 1. Replace fairway sprinkler heads (500 heads). Remove old heads, re- adiust swing joints and re -level site. ONGOING 2 Rebuild #9 Tee. Raise and re- contour surface. COMPLETE GOLF COURSE PRO SHOP 1. Work with Elite Racing as the starting line host location for the Tukwila to Seattle Rock Roll Marathon. COMPLETE 2 Conduct a new short game clinic for improving golf skills. Clinics will be instructed by in -house golf professional. COMPLETE 3 Develop a new speed of play program to increase course olavability. COMPLETE ARTS COMMISSION 1. Promote and increase participation in the Recycled Art Show by 25 COMPLETE. Show was implemented however participation did not increase. 2 Partner with Sister Community and co- sponsor All Nations Cup Art Show and performing arts events. COMPLETED in 2009 3. Continue fundraising opportunities in efforts to raise $250,000 for the centennial art piece at the new Klickitat off -ramp. ONGOING 4 Implement the new art selection policy. IN PROGRESS PARKS COMMISSION 1 Sponsor qrand openings of Codiaa Farm Park and Duwamish Riverbend Hill Phase I. COMPLETE 2. Review and assist administration on all 2009 -2010 CIP projects. IN PROGRESS 3. Attend Board Commission workshops sponsored by the Washington Recreation and Parks Association. IN PROGRESS LIBRARY ADVISORY BOARD 1. Report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ONGOING 2 Maintain and improve communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board, the Tukwila City Council, the King County Library System, the "Friends of the Library' organization and the Tukwila general public. ONGOING 3 Provide books to support literacy in Tukwila and attend Parks and Recreation, and King County Library System special events. ONGOING 4 Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. ONGOING 15