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HomeMy WebLinkAboutCAP 2011-02-14 Item 2C - Report - 2010 4th Quarter Report: City Council / Community Development / Parks and Recreation J ��ILA- tyg s y City of Tukwila Jim Haggerton, Mayor 190. FOURTH QUARTER REPORT TO COUNCIL October 1 December 31, 2010 Prepared for Community Parks Committee CITY COUNCIL Due to the Council's need to address the City's budget shortfall during 2010, discussions and actions regarding City Council goals were delayed and /or limited. BUDGET PROGRAM GOALS: 1. Seek out opportunities for Councilmembers to further their knowledge, experience and awareness of the different cultures represented within the Tukwila community: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 2. Support programs and services that Provide a sense of stability. community and unity throughout Tukwila's residential neighborhoods: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. Councilmembers continue to sponsor a monthly Coffee Chat in the Tukwila community. 3. Work together in cooperation with nearby cities to address common Problems in the Highway 99 corridor and Military Road: Assigned to Finance Safety Committee for implementation and /or follow -up. A small standing committee of three members from each Council met on April 22, 2010, and July 8, 2010. A joint meeting was not scheduled for the 4th Quarter. 4. Provide legislative support and encouraaement to Tukwila residents livina in rental communities through programs that hold owners and /or property managers accountable for providing safe places to live through the implementation of a rental licensing program: Completed. On April 19, 2010, Council approved a resolution adopting a residential rental business license and inspection program fee schedule. In June, Substitute Senate Bill 6459 regarding rental property inspections, which were actively opposed by Tukwila, became law. 5. Approve and implement standard operating Procedures for the Council. Review and update procedures on a regular basis: Not currently assigned to a specific committee; monitored by the Council President and Legislative Analyst. The Council did not implement any policies for incorporation into the standard operating procedure manual during the fourth quarter. 6. Support the implementation of City endorsed programs (i.e. Walk Roll Plan, Fire Master Plan. Parks Recreation Open Space Plan) through Policy related decisions not associated with direct program funding: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 7. Ensure a commitment to continued human services funding in relation to the cost of living through consistent review of regional. state and federal budgets affecting human services programs and services: Assigned to Community Affairs Parks and Finance Safety Committees for implementation and /or follow -up. This item will be scheduled for Committee review as budget reviews deem appropriate. In response to current unstable economic conditions the Council has worked diligently to leaving significant Human Services funds intact. 8. Study the feasibility and implementation of televised City Council meetings: Assigned to Utilities Committee for implementation and /or follow -up. 9. Continue to foster relationships within local. regional and state entities that encourage opportunities for joint partnership and outreach: Assigned to Utilities Committee for implementation and /or follow up. Councilmembers serve as representatives and alternates on local, regional and state boards, 17 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 2 committees and commissions including but not limited to: SCATBd, SKEDI, WRIA 9, AHAB, Suburban Cities Association, Association of Washington Cities, Highline Forum and Cascade Water Alliance. 10. Formulate an Adoot-a-Neiahborhood oroaram that will provide Councilmembers the opportunity to become more familiar with the chanaina faces of communities and neighborhoods throughout the City: Assigned to Community Affairs Parks Committee for implementation and /or follow -up. 11. Research the viability of sponsorina a City -wide Citizens' Academy: Assigned to Community Affairs Parks and Finance Safety Committees implementation and /or follow -up. 12. Establish a process to provide updates to Council on issues that are brought forward at Council meetinas durina citizen comment opportunities: Completed. During the second quarter, City Administration formulated an efficient process to update Council of such items. The system is currently managed by the Mayor's Executive Assistant. DEPARTMENT OF COMMUNITY DEVELOPMENT 4th QUARTER SIGNIFICANT ISSUES: Land Use Activity There were 19 land use decisions issued, the applications ranged from five SEPA decisions; two Shoreline Substantial Development permits; two Board of Architectural Review approvals; two Short Plat/Boundary Line Adjustments; one Zoning Variance approval; two Wireless Facility permits; one Parking Determination decision; one Tree permit; and three Administrative decisions for Noise Variance and Zoning Verification. Permit Center Activity 2010 2009 4 Quarter Permit Activity issued 435 336 Permit Valuation $12,278,689 $7,789,265 Revenue Collected $248,457 $157,431 Year to date Permit Activity issued 1,695 1,379 Permit Valuation $89,956,511 $42,965,150 Revenue Collected $2,417,454 $877,122 Revenue Enhancement In response to the City's budget situation DCD implemented a hybrid approach to land use fees that includes hourly fees for certain permits and pass through of our hearing examiner and mailing costs. This change was effective July 1 and the amount collected this quarter is $43,503. The total amount collected since July is $110,758. Overall the and use fees collected in 2010 were $152,959 compared to $82,795 collected in 2009. Noise Ordinance The Council adopted the new Noise Code on July 6, 2010. The Department of Ecology provided no comments on the proposed ordinance and the new noise code is now in effect. Staff work is now complete. Sound Transit Staff has continued to work with Sound Transit to address the pending items that were deferred in order for Sound Transit to start operating Light Rail in July 2009 and also to address ongoing monitoring issues such as noise, wetland mitigation and parking monitoring. A letter was mailed to Ahmad Fazel raising noise and parking issues and this letter initiated the second step of the dispute resolution process as 18 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 3 stipulated in the Development Agreement. A number of meetings were held with Sound Transit to follow up on the noise issues and the conditions of approval of the Parking Determination. Sound Transit has submitted the second year noise monitoring report, but has not made the payment for peer review. Also, Sound Transit had previously filed an Unclassified Use Permit application for the permanent Commuter Rail Station. A public meeting on the proposed design was held at the station site. Since then Sound Transit is looking at revising the proposal to change the location of the platforms and deleting the tower elements due to budget constraints. A public hearing for the proposed station will be scheduled after a final design decision is made by Sound Transit. Mini Casinos The City currently has a moratorium on the establishment of new card room mini- casinos that will run through March 2011. AWC's efforts to reach a legislative change that would allow for more local control have not been successful. Walk Roll Implementation The Public Works Department has been coordinating with DCD staff on the Non Motorized Level -of- Service (LOS) Study being completed by Fehr Peers being done as part of the Comprehensive Plan update, and is expected to continue at least until the end of 2012. The City has partnered with the Tukwila School District to apply for state and local grant funding for education and infrastructure projects. The Tukwila School District has received grant funding to develop a Safe Routes to School program through the Communities Putting Prevention to Work (CPPW) program awarded by Seattle King County Public Health. Sensitive Area Ordinance Revisions Staff has completed revisions to the SAO map to include the new wetland classifications and incorporate additional sensitive area information based on the changes approved by the City Council to the SAO in August, 2010. Stream Team The City has received its first allotment of funds from King County to begin implementing the Stream Team Program. Currently, staff is working to develop curriculum, outreach, and development of a rain garden. Trainings are scheduled for February and March. The Rain Garden Training is a joint project with Public Works. CLC has also secured a grant from Alaskan Copper for the installation of a rain garden at Duwamish Riverbend Hill Park. The installation of the rain garden will be done as part of the training. Rainbow Trailer Haven We are working one on one to finalize Units 11, 21 and 25 with the building official. Units 3, 7 and 41 have to be finalized by Labor Industries due to their electrical issues. Pending final inspections. WSDOT Laboratory Proiect The City of Tukwila along with WSDOT, King County Metro, the Cities of Kent, and Renton implemented a program for local employers with 20 or more employees called "Step Away from the Car This is a WSDOT grant funded program available through June 30, 2011 to offer incentives to local employees to find green and healthy commute choices. King County Metro is the lead on this program with our support. NW Maps Staff is working with a local consortium of governments known as the eCityGov Alliance to update the NW Maps application. When this is complete in the first quarter of 2011 we will be able to make our electronic mapping information available to the public for the first time. Citizens and businesses will be able to go online to view aerial photos, check zoning, review King County Assessor information, find public facilities, see the location of environmentally sensitive areas and determine their providers for water, sewer, electricity, garbage and other services. 19 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 4 BUDGET PROGRAM GOALS: Planning 1. Adopt Shoreline Master Program Update: The public comment period ended October 15, 2010 ten comments were received by Ecology, either at the public hearing or in writing. Staff has provided responses to Ecology on the public comments received on the City's adopted SMP. Ecology will be sending the City a letter in the first quarter of 2011 with the corrections required to the SMP in order to obtain Ecology approval of the document. 2. Adopt Tukwila Urban Center Plan and Planned Action: Staff returned to Council with a plan to hire consultants to mediate a stakeholder outreach process but that was rejected. The current proposal is to develop an advisory committee to review and update the Comp Plan policies and then review a revised set of regulations. During 2010 DCD tried to gain internal consensus on the goals and vision for the area. There are elements of the proposed development regulations that some City Departments have not yet endorsed (the concept of growth through intensification of development patterns, positioning buildings closer to the street, mid -rise construction, on- street parking, proposed street widths, use of awnings over sidewalks). A functional transit center, street network plan and an improved Tukwila Pond Park are key to this vision and work on them needs to occur in parallel to the plan. 3. Adopt new Sian Code: The City Council approved the new sign code on August 16, 2010 and it became effective on August 24, 2010. Staff has begun a significant amount of outreach to inform residents, business, property owners, and sign contractors about the new sign code. An intern has been brought on to complete the non conforming sign inventory. Notification of property owners and businesses that have non conforming signs will occur in 1St quarter of 2011. 4. Begin Comprehensive Plan Review (12/2014 Adoption Taraet): In light of the state's budget issues, the legislature acted to change the target adoption date from 2011 to 2014. Staff work has been adjusted accordingly. a. MIC /Planned Action update: Staff conducted interviews with MIC businesses to learn about locational decisions and priorities. b. Climate Change Response: The City has received a grant for energy upgrades to City Hall, the 6300 Building, Fort Dent, and the Community Center. A contract between the City and General Administration will occur in January of 2011. The contract amount does not require council approval. The contract with GA will allow the City to utilize performance contracting with an Energy Service Company (ESCO). Under performance contracting, the ESCO must guarantee that the City will see a certain reduction in energy usage and energy cost savings. The energy retrofits are a joint project with Public Works, Parks, and Starfire Sports. c. PAA clean -up: No activity this quarter. 5. Comprehensive Plan Annual Amendments: Four applications for amendments were received for review this year. The applications include rezoning of land owned by Burlington Northern in Allentown, a request from Sabey to rezone the old Sound Bank property located on East Marginal Way, updates to the TUC Comp Plan policies, and clarification of the quasi judicial nature of site specific rezones. 6. Recvclina Proaram: Preparation began for transitioning Business Recycling responsibilities in -house in 2011. Pilot food recycling program began in 6300 Building. 7. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 8. Complete Tukwila South Master Plan and Annexation: The applicant appealed the Sensitive Areas Master Plan approval that was approved last quarter. Staff had numerous meetings with the applicant to work through the contested conditions and a revised notice of decision was mailed this quarter. 9. Complete TIB Revitalization Plan Update with Transit Oriented Development: Action on this item has been delayed due to other priorities. Code Enforcement 1. Increase community outreach proarams: 20 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 5 Working with Dave Larson to create disaster recovery packets for residential and commercial properties. Participating in the Crime Hot Spots Task Force. Participation will continue monthly. Savage property abatement completed. Abatement lien in the amount of $22,363.23 will be placed against this property. This nuisance abatement was a five year process that required a court order to complete. Forty -two tons of garbage and debris was removed from the property. Residence at 13849 37 Ave S.- Unfit for Human Occupancy Fire damage. Unfit Building hearing held. A fire at the residence has made the structure Unfit for Human Occupancy. The entire structure was filled nearly to the ceiling with personal items and debris (hoarding situation). A portion of the structural support was damaged in the fire and will need to be replaced all with wallboard, appliances and electrical components. All personal items inside the structure have been smoke and water damaged. Building, plumbing, mechanical, and electrical permits will be needed for repairs to the fire damaged structure. Property owner has been ordered to remove all debris from the interior and exterior of the property and to make the necessary repairs under City issued permits. Actively working to resolve older cases. 535 cases files have been opened to date in 2010, 500+ cases have been closed. 2. Rental Housing inspection Proaram: Public meetings with Tukwila landlords were held in July, October, and November to prepare for the new Residential Rental Licensing program. Finalized database of known rental properties and provided it to Finance for inclusion in Eden. Met with Finance Department to coordinate rental licensing process. Assisted Finance with application mailing and database clean up based on telephone calls, returned mail, and in- person contact with property owners. Working with Permit Coordinator to develop Permits Plus process. 3. Develop database of vacant/abandoned houses: Identifying vacant/abandoned houses and determining ownership /responsible party. Process put on hold until further notice 4. Identify training opportunities and schedule said trainina for code enforcement officers: Both Code Enforcement Officers have completed First Aid Training offered by TFD. Mary Hulvey has completed testing for 2009 Property Maintenance Housing Inspector Certification and 2009 Zoning Inspector Certification. Officer Stetson will be testing in first quarter 2011. Permit Coordination and Building 1. The 2009 State Building Code: was adopted by the Council, third quarter. The 2009 Washington State Energy Code adoption by the state was postponed by request of the Governor due to some controversial provisions and the fact that the process for adoption was not in accordance with the State Building Code Council bylaws. Contrary to the Governor's proposed effective date, the State Building Code Council has now established January 1, 2011 as the effective date for the 2009 energy code. Another controversial building code provision that was postponed was the requirement for carbon monoxide alarms in single family residences. The State Building Code Council has now established January 1, 2011 as the effective date for installation of CO detectors in all new single family residences, and January 1, 2013 for the requirement to apply to existing single family residences. 2. Code Update Training for the 2009 Buildino Codes: Additional training completed. 3. A draft ordinance that would allow five story Type VA buildings: Has been completed and will be submitted to council for consideration in the 1 of 2011. Staff has been working with the Fire Department on a new ordinance to create special requirements for Mid -rise buildings and special requirements for High rise buildings. Presentation to the council is anticipated in the 1 quarter of 2011. 21 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 6 4. Staff has completed an emeraencv response and recovery plan focused on the actions of the Department of Community Development: Once the City's Comprehensive Emergency Management is completed staff will integrate the DCD plan. Plannina Commission 1. Review Tukwila Urban Center Plan: Staff will return with a second draft of the plan in 2011 based on the stakeholder input. 2. Review Small Lot Residential Development Policies and Standards: Action on this item has been delayed due to other priorities. 3. Comprehensive Plan Update: Completed third quarter. PARKS AND RECREATION DEPARTMENT YEAR END SUMMARY: The Parks and Recreation Department continued to offer a variety of recreational and leisure opportunities to residents and visitors throughout 2010. The department hosted many citywide special events including the annual Family Forth at Fort Dent, Backyard Wildlife Festival, and the annual Winterfest event. The Tukwila Community Center continued to be a focal point for residents by providing a wide range of activities, programs, and wellness opportunities. Additionally, the Center continued to be a location for businesses to host meetings as well as an attractive location for family events such as reunions and weddings. One new park was opened in 2010, Codiga Park, and Phase I of Duwamish Hill Preserve was celebrated in September 2010. Several volunteer work parties were held at each location throughout 2010 which resulted in thousands of hours of volunteerism. Foster Golf Links was ranked the Most Friendly Golf Course for Kids by Cascade Golfer magazine in December of 2010. The Clubhouse celebrated the one year anniversary of Billy Baroo's as part of their team in June. 4th QUARTER SIGNIFICANT ISSUES: The fourth quarter was busy for the Parks and Recreation Department as staff began preparations for staff reductions at the end of the year. Several events were held including the annual Holiday Giving Program. The program provided over 100 children with clothing and toys during the holidays. Seniors continued to be active throughout the fall /winter with volleyball, hiking and several day trips throughout the region. Youth after school programs continued to provide safe, fun activities for Tukwila's children. Foster Golf Links has endured the ups and downs of the northwest weather. Overall, the year ended 5% down (numbers of rounds) as compared to 2009. BUDGET PROGRAM GOALS: ADMINISTRATION 1. Construct Phase 1 of Duwamish Riverbend Hill and open the park for public access. COMPLETE 2. Desian Phase II of Duwamish Riverbend Hill and continue arant fundina efforts. IN PROGRESS 3. Apply for arants to acauire open space for future conservation and park areas as determined by the department's Parks. Recreations and Open Space Plan. ONGOING 4. Extend a lona term land lease at Tukwila Swimmina Pool with the Tukwila School District. IN PROGRESS 5. Design reaional trail connections that include new routes from the 154th Street Sound Transit Station to the Green River Trail. ONGOING 6. Redesian and construct Phase II of Codiaa Farm Park to include trail system. interpretive markers. picnic area. hand boat launch and oarkina area. COMPLETE 7. Desian and construct a passive neiahborhood park with the recent purchase of the 57th Avenue Park expansion. ONGOING, funding moved to 2011 22 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 7 RECREATION 1. Complete uparade of CLASS Software oroaram. COMPLETED in 2009 2. Incorporate the TCC Sorav Park into the Summer Plavaround Proaram. POSTPONED due to budget reductions. Program is reduced to one site this year. 3. Offer marathon trainina activities /classes. COMPLETE Workshop has been offered through General Recreation Programs. 4. Develop a Medical Alert Coalition to assist Tukwila Seniors in notifyino EMS of medical conditions in case of emeraencv. POSTPONED This was scheduled for 2010, however, may be re- prioritized due to staffing changes. 5. Increase structured proarammina in After School Proaram by implementing program specific classes (i.e.. science. cooking. athletics, etc.) and allow flexibility of registration for these programs. COMPLETED in Fall 2009 6. Develop a desianated area for teens at the Community Center for activities classes. homework. etc. IN PROGRESS 7. Increase Preschool oroaram by addina evenina activities for workina families. POSTPONED Funding for this goal was not approved in the budget. 8. Investigate pricing structure for rentals to better utilize available rental space durina slower times of the year. ONGOING We offered reduced rates for holiday rentals, with little success. We are continuing to monitor. 9. Add one additional youth sports league, i.e., T -ball, airls' fast pitch. summer basketball. flaa football, etc. POSTPONED due to budget reductions. 10. Increase participation and activities with the Teen Council Proaram by implementina new activities once a month. IN PROGRESS Teen Council is working on important skills such as SAT preparation, college tours, scholarship opportunities, etc. Program will increase during upcoming school year. 11. Develop an 8 -team Co -Ed Senior Softball Tournament. POSTPONED due to scheduling of available sites. 12. Plan a number of events on Thursdays before and after lunch to increase the daily numbers by 15% to the Senior Lunch Program. includina new entertainment durina the lunch hour. COMPLETE Since 2008, Thursday's numbers have increased by 18 13. Provide leadership and staff support for 2009 Tukwila Centennial events. COMPLETE 14. Increase weekday (Monday throuah Thursday) rentals at TCC by 10 ONGOING Rentals decreased from 2008 to 2009 due to the economy. 2010 has seen a rebound from 2009 and we are continuing to promote and market our weekday rental space. AQUATICS 1. Increase Aquatic Program Fee revenue by 10% each year. ONGOING 2. Obtain a for o term lease agreement with the Tukwila School District that allows for continued aauatic services in Tukwila. In PROGRESS Due to the future of the pool this issue must be resolved before any alternatives to funding can be ascertained. 3. Produce a feasibility study for a remodel /expansion of the Tukwila City Pool. POSTPONED due to budget situation. 4. Offer CPR classes or challenges to the community and /or City of Tukwila personnel at least once Der Quarter. Ongoing. Challenges have occurred as needed. 5. Offer Lifeguard Trainina classes or challenaes at least once per quarter to the community and beyond to help keep uo optimum part -time staff levels at the Tukwila City Pool. ONGOING 6. Offer after school Special Olympics Swim Team proaram for Tukwila and other local area School District students in the spring. COMPLETE Fifteen athletes participated on this year's team. The Tukwila Turtles brought home six gold, four silver and two bronze medals from the Aquatics State Meet. 7. Continue to work with the Tukwila Community Center in marketina and making pool time available for TCC's special events and camps. COMPLETE TCC's Adventure Camp and Camp Tukwilly both have nine visits scheduled and Teen Camp has seven visits scheduled over the summer. 23 2010 Fourth Quarter Report Prepared for Community Parks Committee Page 8 PARKS MAINTENANCE 1. Assimilate new barks into the Parks Division (Codiaa Farm Park. Macadam Winter Garden. 57th Avenue Park open space. Duwamish Hill Preserve) and develop maintenance plans for each. COMPLETE 2. Provide park expertise in the design phase of the Duwamish Riverbend Hill proiect. ONGOING 3. Inspect trail surfaces for safety hazards and repair (tree root damaae. trail edge reinforcement and asphalt overlay). ONGOING 4. Provide assistance to Recreation. Volunteers and Events Divisions for City -wide events. ONGOING. 5. Oversee park enhancement Droiects annually. ONGOING. GOLF COURSE MAINTENANCE 1. Replace fairway sorinkler heads (500 heads). Remove old heads. re- adiust swing ioints and re -level site. ONGOING 2. Rebuild #9 Tee. Raise and re- contour surface. COMPLETE GOLF COURSE PRO SHOP 1. Work with Elite Racina as the starting line host location for the Tukwila to Seattle Rock Roll Marathon. COMPLETE 2. Conduct a new short name clinic for improving aolf skills. Clinics will be instructed by in -house aolf professional. COMPLETE 3. Develop a new speed of play Droaram to increase course Dlavability. COMPLETE ARTS COMMISSION 1. Promote and increase participation in the Recycled Art Show by 25 COMPLETE. Show was implemented however participation did not increase. 2. Partner with Sister Community and co- sponsor All Nations CUD Art Show and Derformina arts events. COMPLETED in 2009 3. Continue fundraising opportunities in efforts to raise $250.000 for the centennial art piece at the new Klickitat off -ramp. ONGOING 4. Implement the new art selection Dolicv. IN PROGRESS PARKS COMMISSION 1. Sponsor arand openinas of Codiaa Farm Park and Duwamish Riverbend Hill Phase I. COMPLETE 2. Review and assist administration on all 2009 -2010 CIP Droiects. IN PROGRESS 3. Attend Board Commission workshops sponsored by the Washinaton Recreation and Parks Association. IN PROGRESS LIBRARY ADVISORY BOARD 1. Report annually to the City Council on the status of library services and facilities available to Tukwila citizens. ONGOING 2. Maintain and improve communication between the two libraries within Tukwila city limits, the Tukwila Library Advisory Board. the Tukwila City Council. the Kina County Library System. the "Friends of the Library" oraanization and the Tukwila aeneral public. ONGOING 3. Provide books to support literacy in Tukwila and attend Parks and Recreation. and Kina County Library System special events. ONGOING 4. Provide support to the Friends of Tukwila Libraries to promote literacy in Tukwila. ONGOING 24