HomeMy WebLinkAboutCAP 2011-04-25 Item 2A - Grant Application - 2012 Minor Home Repair with King County City of Tukwila
Jim Haggerton, Mayor
INFORMATIONAL MEMORANDUM
TO: Mayor Haggerton, Steve Lancaster
Community and Parks
FROM: Evie Boykan, Human Services Manager
DATE: April 20, 2011
SUBJECT: Authorization to submit CDBG Application for Minor Home Repair 2012
ISSUE
King County must receive a signed application, as authorized by the City Council, for the annual
application to King County for Federal Community Development Block Grants. These funds
target the Tukwila Minor Home Repair program. For 2012, we, again propose serving as the
fiscal administrator for minor home repair in the cities of Tukwila, SeaTac, Des Moines, and
Covington. We are proposing adding the City of Pacific for the next year. This program
successfully assists low and moderate income homeowners in maintaining their homes.
BACKGROUND
The Office of Human Services has been administering this program in -house since 2005. In
2010 our contractors served 23 unduplicated Tukwila households with 154 hours of labor. The
Current budget is $110,000 for the entire program and $25,000 for Tukwila. We propose asking
for $125,000 to cover the addition of Pacific as well as work related to new regulations on lead
based paint.
DISCUSSION
This application competes county wide with other capital federal applications from both cities
and non profit agencies. Tukwila sits at the table to recommend capital projects, but of course
cannot vote on their own application.
RECOMMENDATION
We seek Council support for this application at the May 9, 2011 Committee of the Whole
Meeting and subsequent May 16, 2011 Regular Meeting.
ATTACHMENTS
Part I of the Application to King County.
WA2011 Info Mennos\CDBG2012.doc
1
2
PART I. APPLICATION TITLE PAGE
60b, ."."'A
1. Applicant Agency Name City of Tukwila
2. Title of Proposed Project Tukwila /SeaTac /Des Moines /Covington /Pacific Minor Home Repair
3. Project Site Street Address Sites are the individual homeowners within the cities cited above. Zips
cover 98042, 98148, 98168, 98178, 88, 98
(For Mapping Purposes)
(Zip Code Required) Congressional District:
3.1 Provide boundaries of service delivery area in narrative form (describing natural boundaries, site street
names, roads, etc).and provide a map outlining the area that will be served.
Projects will take place in the natural city boundaries of Tukwila, Sea Tac, Des Moines, Covington and
Pacific.
4. Proposed Use of CDBG Funds (Summarize in one or two sentences how CDBG funds will be used.)
Funds will be used to fully subsidize the cost of repairs and housing maintenance for income eligible
homeowners within the cities of Tukwila, Sea Tac, Des Moines, Covington and Pacific. Funds address
low /moderate income housing preservation and maintenance.
5. 2012 King County CDBG Funds Requested: 125,000
Matching funds (private): $_in kind $16,000
Other Grant, State Federal Fund Sources (detailed in Application)
Total Project Cost: 141,000
6. Can your project be funded at a reduced level if necessary? _x_ yes no.
If yes, what is the minimum amount of CDBG funding needed to still have the project go forward?
$_75,000 (this would still allow a small amount to be done in each jurisdiction)
What would be changed to address the reduction of funds?
Program would likely terminate before the end of the year. Nature of projects accepted might change.
TO THE BEST OF MY KNOWLEDGE AND BELIEF, THE INFORMATION INCLUDED IN THIS
APPLICATION HAS BEEN CAREFULLY EXAMINED. APPLICANT UNDERSTANDS AND AGREES TO
COMPLY WITH THE POLICIES, RULES AND REGULATIONS REFERENCED IN THE APPLICATION IF
FUNDING IS AWARDED. IT IS FURTHER UNDERSTOOD THAT INFORMATION PRESENTED IN THIS
APPLICATION WILL BECOME A PART OF ANY SUBSEQUENT FUNDING CONTRACT.
Applicant Contact Information
X
Authorized Signature of Applicant
Print or Type Contact Name and Title
Print or type Name and Title E -mail Address
E -mail Address:
Phone and Fax
ATTENTION: Applications submitted by cities or towns must be signed, not stamped, by your Mayor or City
Manager and authorized by your City Council. Applications submitted by nonprofit organizations or special
districts must be signed by an authorized representative and authorized by vour board.
PART I General Information /Agency Information and Part II Federal Requirements Page 1 of 21 2012 CDBG Capital Application
3
PART I. APPLICATION TITLE PAGE 2012ftBGCa pit
al�App[cat�on
A copy of City Council or board minutes authorizing submittal of your application must be submitted
with the application. If more than one application is submitted, the City Council or board minutes
authorizing the applications must indicate priority order of proposal request.
PART 1 General Information /Agency Information and Part II Federal Requirements Page 2 of 21 2012 CDBG Capital Application
L,
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
A. AGENCY CONTACT SHEET AND ORGANIZATION INFORMATION
Grant Writer Contact Name: _Evelyn Boykan
Agency Name/Title: City of Tukwila
E -Mail: eboykan @ci.tukwila.wa.us
Phone and Fax 206 433 -7180 206 433 -7181
Web Site Address:
General (Offices) Agency Name: City of Tukwila
Mailing Address: 6200 Southcenter Blvd
City /State /Zip: Tukwila, WA 98188
Phone and Fax 206 433 -7180, 206 433 -7183
Web Site Address: www.ci.tukwila.wa.us
Executive Director Name/Title: Steve Lancaster, City Administrator
E -Mail: slancaster @ci.tukwila.wa.us
Phone and Fax 206 433 -1851
Financial Staff Name/Title: Shawn Hunstock, Finance Director
E -Mail: shunstock @ci.tukwila.wa.us
Phone and Fax 206 433 -1838, 433 -1833
Fiscal Information Applicant's Federal Taxpayer ID No. 91- 6001519
Applicant's Federal DUNS Number:01- 020 -7504 CCR Number 47Z60
King County Vendor D40902D
B. AGENCY SERVICE INFORMATION
B.1. What services does your agency provide? Describe the need or problem your program is designed to
meet. What is the problem /need you are addressing? Quantify this need, using local or regional data that
confirm or describe the problem or need. How much of the need are you currently serving?
The City of Tukwila provides municipal services to a diverse residential population of just over 19,000
residents. The majority of the population is low to moderate income with 23.1% of families below poverty level
and 24% of individuals below poverty level (2005 -2009 American Community Survey). About 65% of Tukwila's
housing stock is 40 -50 years of age or older. Significant numbers of homeowners experience a cost burden in
maintaining their housing. We expect that we serve about 10% of the need in Tukwila. The majority of our
residents that have been served are between 0 and 50% of median income.
6.8% of SeaTac residents are over 65. 8.1% of those live under the poverty line. 11.5% of the population and
11.2% of families live below the poverty line. According to the Census, 357 homeowners at or below 30% of
median income, experience a severe housing cost burden. 90% of SeaTac homes were built between 1956
and 1980. Due to household income limitations, home repairs that address health and safety are often not
addressed and an older adult's safety can be compromised. A fall, injury, or even the threat of such an
incident affects and elder's ability to remain independent in their home. 95% of SeaTac minor home repair
applicants have been seniors or individuals with disabilities, living well below the poverty line. The housing
repair program has offered a lifeline to those who are trying to maintain their independence.
The Des Moines Minor Home repair program serves a diverse population and over 14.8% of the residents are
older than 65. From the 2000 census, 320 homeowner households earn 30% or below income. Of these
households, 20 -51 of them experience a severe cost burden. Des Moines staff /volunteer partners with their
senior center to identify housing repair needs. 33.3% of the population lives substantially under median
income and 7.6% live well below the poverty line. Many of their clients are senior citizens and adults with
disabilities.
PART I General Information /Agency Information and Part 11 Federal Requirements Page 1 of 21 2012 CDBG Capital Application
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
The City of Covington has a population of approximately 17,900 with 5,800 housing units. Owner occupied
homes make up 88% of the housing units. Forty -four percent of the housing stock was built nearly 40 years
ago resulting in many homes in need of minor repair work to maintain the value of the community and increase
the quality of life to homeowners. Due to financial limitations, home repairs are being neglected which leads to
further deterioration and health issues to the homeowners. Current demographics indicate 4% of the
households are below poverty level and 13% of families with female headed householder have incomes below
poverty level. The senior population of residents over the age of 65 is 5.7
The City of Pacific's Community Services Department reaches out to deliver programs and services to assist
seniors,youth and families in meeting a multitude of their basic needs. Pacific programs support approximately
5500 citizens with 2090 housing units according to the 2000 census 18% of single family units consist of
persons 55 and older with 118 housing units that are at or below poverty level. The median household income
for Pacific is $30,944. As their population ages in their 100 year old city, so does the homes of the senior
citizen and disabled adult populations that often require minor home repairs to sustain independent living. Due
to their financial limitations, minor home repairs are often not addressed. As a result, the safety of this
vulnerable population is compromised.
B.2. How do you determine eligibility (income screening, location of residence, eligibility in other
government programs? Are you familiar with current CDBG income screening requirements? PART III, VI
and VII applicants, provide a cor)v of the tool used durina the client intake process as an attachment.
Cities use an approved application tool which meets the required data needs. Each homeowner submits
substantiating income data. Tukwila human services has managed a minor home repair program since 2005,
so all parties are familiar with eligibility requirements.
B.3. Describe the process your agency uses to a) assess community needs, b) obtain input
from clients on service delivery and c) ensure the services are delivered by culturally competent
staff in a culturally competent manner. How often is this completed?
Part of our role in Human Services is to collect demographic information which informs our process of
human service contracts. We coordinate across city departments, community based organizations and our
local school district to collect information about community needs. We also use census information, DSHS
information and United Way supporting information. Annually we seek and receive feedback from both phone
follow up and client satisfaction survey data. While we occasionally use other city employees to help with
language capacity, we need to rely on specialized providers to assist limited English speaking residents. We
try to take advantage of trainings and also sensitize our contractors to the diversity in our population.
PART I General Information /Agency Information and Part II Federal Requirements Page 2 of 21 2012 CDBG Capital Application
6
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
B.4 Agency Service Profile.
Using the table below, indicate the total number of individuals, including family members, served by your
agency during 2009 and 2010according to the applicable income category.
Yearly Income 30% Median 50% Median 80% Median Total number of
Categories Very Low Income Low Income Moderate individuals
Income served
For year 2009 35 116 18 159
For year 2010 41 126 111 178
C. AGENCY PROGRAM EXPERIENCE
C.1. Describe the length of time the agency has operated, date of incorporation, the purpose of the
agency, and the type of corporation. Describe the type of services provided, the agency's capabilities,
the number and characteristics of clients served, and required licenses to operate (if applicable).
The City of Tukwila, incorporated in 1908 serves the residential and business population with standard
municipal services.
C.2. Briefly describe the agency's existing staff positions and qualifications, its capacity to carry out this
activity, and state whether the agency has a personnel policy manual with an affirmative action plan and
grievance procedure.
Evelyn Boykan, Human Services Manager, has managed CDBG funds since 9991 and a minor home
repair program since 9999. In 2005, the program was taken in house. She has served in her position for 99
years. The city maintains a personnel policy manual and is an equal opportunity employer and assures equal
employment regardless of race, creed, color, ethnicity, etc. The City also maintains a grievance policy and
procedures.
D. AGENCY BACKGROUND INFORMATION
D.1. Provide current list of Agency Board of Directors: Include name, position /title, city residence, length
of time on the Board, and expiration of terms. Note any vacant positions. (Non- Profit only)
Insert text here
D.2. Provide Agency's current adopted Mission Statement:
Insert text here
D.3. OMB A -133 Audit
D.3.1 Did your agency receive a cumulatively amount of $500,000 or more in federal funds in 2010?
Yes No (If yes, please provide a copy of the Schedule of Expenditures of Federal
Awards (SEFA).
D.3.2 Does your agency anticipate receiving a cumulative total of $500,000 or more in federal funds
in 2011?
Yes No
DA Required Attachments
D.4.1 Current Bylaws; Articles of Incorporation (Non- Profit only)
D.4.2 Copy of Non Profit IRS Letter of Designation (Non- Profit only)
D.4.3 Organization Chart (Required of all Applicants)
PART I General Information /Agency Information and Part II Federal Requirements Page 3 of 21 2012 CDBG Capital Application
7
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
D.4.4 A copy of most recent Audit (Required of all Applicants); if an audit is not available, then
financial statements that include General Ledger and Balance Sheet detail for a one year
period is acceptable.
D.4.5 If Community Based Development Organization (CBDO), updated information
demonstrating current CBDO eligibility status.
PART I General Information /Agency Information and Part 11 Federal Requirements Page 4 of 21 2012 CDBG Capital Application
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
E. PROJECT PARTNER SPONSOR INFORMATION: (Applies to King County Housing Authority and King County
Department Sponsored Projects only)
E.1. General Agency Name:
Mailing Address:
City /State /Zip:
Phone and Fax
Web Site Address:
E.2 Executive Director Name/Title:
E -Mail:
Phone and Fax
E.3. If King County:
(Division Director) Name/Title:
Department:
E -Mail:
Phone and Fax
Assigned Staff Contact Name:
E -Mail:
Phone and Fax
F. CULTURAL COMPENTENCY
ADVISORY SECTION ON CULTURAL COMPETENCY IN PROVISION OF SERVICES
Purpose: Please note that this section is strictly advisory to the applicant. The purpose of this page is to
call attention to a trend still in development, but that is receiving considerable discussion nationwide and for
which standards will likely be developed in the future. This the trend to achieve cultural competency in the
delivery of social services to populations of diverse ethnic, racial, religious, linguistic and other
backgrounds. Most local agencies are already serving the needs of these diverse populations with great
success. The concept of cultural competency seeks to extend these efforts to even better serve the
diversity of people in our communities.
Definition of Cultural Competency: An ongoing and evolving process that comprises knowledge
attainment and the development of behaviors, attitudes, policies, and practices that come together in a
system of care enabling agencies, programs, and individuals to increase access to services and to
develop or adapt services that are appropriate to specific cultural needs.
Cultural competency implies a process, rather than a single point in time. Further, it requires the
attainment of knowledge and skills that will help providers and programs work more effectively with
people who have diverse backgrounds and experiences. Finally, cultural competence requires action
to increase access and cultural adaptation based on what is learned about individuals and
communities.
Cultural competency denotes a commitment to social change, accessibility to opportunity, and delivery
of services that are relevant to the details of a household's particular cultural background.
PART I General Information /Agency Information and Part II Federal Requirements Page 5 of 21 2012 CDBG Capital Application
9
PART I. AGENCY INFORMATION 2012 CDBG Capital Application
Please respond to the following questions: (Please answer all three questions one single page.)
F.1 To the best of your ability please describe the diversity of people your agency currently
serves in terms of the following categories: race, ethnicity, religious affiliations, language
groups, sexual orientation, and disability (physical and psychiatric),
According to the latest American Community Sruvey, 43.1 of the population speaks a language other
than English at home. 33.8% of the population were foreign born and over 65 languages are spoken. The
Tukwila school district, while small, is the most diverse district in the Nation. 17.6% of our residents self
identified as black or African American and 17.9% Asian, with 51.1 self identifiying as white. A significant
number of residents, at least 30% recive some medical or economic benefits through DSHS.
F.2 How are your agency's services constructed to meet the needs of its clients based upon
their identity as a member of one or more of these groups? (Examples: give #'s of bilingual
staff, access to interpreter services, or collaborations with specialized expertise from
agencies that serve minority populations.)
In this severe economic downturn, the City has not been able to keep pace with the diversity of the
community. Advance notice of the need for interpreters or modifications is available for those city
functions that require accommodations. We also maintain an internal list of staff who are available for
short, non mandated activities. We work with specialized contract services to assist our limited English
speaking population. We also coordinate with our local school district in parent engagement events where
we provide information and they provide the interpreters. The City makes the workplace accessible for
staff who need special consideration due to disabilities. City benefits include domestic partner coverage.
We also staff and support an Equity and Diverstiy Commission to help understand and celebrate the
richness of diversity in our community.
F.3 Do you have a training strategy in place to achieve cultural competency? Please describe.
Our participation in the South King Council of Human Services helps us address this issue in the context
of the entire subregion. Staff attend a subregional white privilege group, and we take adavantage of low cost
training opportunities. Our interface with our specialized providers gives us additional ongoing education. We
periodically make suggestions to our Equity and Diversity Commission.
Resources: The following resources are available to increase your agency's ability to serve people of diverse
backgrounds in a culturally competent manner:
Training opportunities are available through: minority Executive Directors Coalition (206) 325-
2542, or University of Washington School of Social Work.
On the web: www.air.org /cecp /cultural.
Continue to Next Page.
PART I General Information /Agency Information and Part II Federal Requirements Page 6 of 21 2012 CDBG Capital Application
O
PART 11. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
A. Eligibility
Check Z the activity that you have determined your project would qualify under:
HUD
CFR Matrix Check
Activity Citation
Code Activity 1
Community Facilities
Acquisition of Real Property 570.201(a) 001
Senior Centers 570.201(c) 03A
Handicapped Centers 570 201 (c) 03B
570.201 (c)
Homeless Facility (Not operation 03C
I Youth Centers 570.201 (C) 03D
570 201 (c 03E
Neighborhood Facilities
Child Care Centers 1 570.201 (c) 03M
Fire Station/Equipment 570,201 c 030 El
Health Facilities 570.201(c) 03P
570.201 (c) 03Q
Abused and neglected Children Facilities
Facilities for AIDS Patients (Not Operation) 570.20,1,(c) 03S
tu
*Removal of Architectural Barriers 570.201
Parks
[Parks, Recreational Facilities 570.201 (c) 03F
03N
Tree Planting 570.201 (c)
Public Infrastructure
ents e 70.2
os 03H
Solid Waste Disposal Impr570.
Flood Drainage Improvements 570.201(c) 031
Water/Sewer Improvements 570.20 03J
Street Improvements 570.201 (c) 03K
Sidewalks 570.201(c) 03L
I *Removal of Architectural Barriers 570.201
Miscellaneous
570.202
Minor Home Repair 14A
Repair
n ervati
ial Historic Preservation 16B
ED Direct Financial Assistance to For-Profits 570.203 18A
Micro-Enterprise Assistance 570.203 18C
*As associated with one of the activities noted above it.
Provide (in narrative) why you feel the project falls within that category.
Self explanatory
PART I General Information/Agency Information and Part 11 Federal Requirements Page 0 of 21 2012 CIDBG Capital Application
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
B. National Objective
B.1 AREA BENEFIT
L/M Income Area Benefit
For these purposes, an Area Benefit activity is an activity that is available to benefit all the residents
of an area that is primarily residential. In order to qualify as addressing the national objective of
benefit to L/M income persons on an area basis, an activity must meet the identified needs of L/M
income persons residing in an area where at least 51 percent of the residents are UM income
persons. The benefits of this type of activity are available to all residents in the area regardless of
income.
For example, typical Area Benefit activities include:
Street improvements,
Water and sewer lines,
Neighborhood facilities, and
Facade improvements in neighborhood commercial districts.
The requirement that an area benefit activity must qualify on the basis of the income levels of the persons
who reside in the area served by the activity is statutory. (See section 105(c)(2) of the Housing and
Community Development Act of 1974 as amended.) This means that the activity may not qualify as
meeting the L/M income area benefit national objective on any other basis. For example, if the assisted
activity is a park that serves an area having a L/M income concentration that falls below the required
percentage, the activity may not qualify even it there is reason to believe that the park will actually be
used primarily by L/M income persons.
Determining the Service Area
The inclusion or exclusion of a particular portion of the grantee's jurisdiction can make the difference
between whether the percentage of L/M income residents in the service area is high enough to qualify
under the L/M Income Benefit national objective. The principal responsibility for determining the area
served by an activity rests with the grantee. HUD will generally accept a grantee's determination unless
the nature of the activity or its location raises serious doubts about the area claimed by the grantee.
The area that the grantee determines will be served by an activity need not be coterminous with census
tracts or other officially recognized boundaries, but it is useful if it reasonably coincides with such
boundaries because of the need to consider census data in the area, as discussed later in this section. It
is critical, however, that the service area determined by the grantee be the entire area served by the
activity. This means that, even though a predominantly L/M income neighborhood may be one of several
neighborhoods served by an activity (e.g., a grocery store) the percentage of L/M income persons in the
total area served by the activity is considered for this purpose.
B.1.2 Define the service area. Briefly describe how the boundaries of the service area were determined.
The service area is the jurisdictional boundaries of the cities of Tukwila, Sea Tac, Des Moines,
Covington and Pacific. These cities identified both the need and the in -house capacity to run the
program.
PART I General Information /Agency Information and Part II Federal Requirements Page 1 of 21 2012 CDBG Capital Application
12
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
B1. National Objective Area Benefit
There are two ways to qualify for Area Benefit. Check 0 the box and provide the information
which supports the method of qualification that demonstrates how your proposed activity
meets this national objective:
B.1.3. Area Benefit Census Tract(s) and Block Group(s) and number of residents in Service
Delivery Area. (Consult with HCD Staff to obtain HUD formula census data.)
Table B.2 Census Tract Block Group Project Information
Census Block Total Low /Mod
Tract(s) Group(s) Population Population Low Mod
262
63,271.273 All all $7 °fa
281-
2,284,287- e
290300-301
Moln�s
317,320 3�1�
o�ingto`n
32
[Add rows as
needed]
Area Total
B.1.4. Area Benefit Survey of Residents in Defined Service Delivery Area
If a grantee has reason to believe that the available census data does not reflect current
relative income levels in an area, or where the area does not coincide sufficiently well with
census boundaries, HUD will accept information obtained by the grantee from use of a
special survey of the residents of the area. The grantee must obtain HUD's approval of the
survey instrument and other methodological aspects of the survey for this purpose. HUD will
approve the survey where it determines that it meets standards of statistical reliability that are
comparable to that of the Decennial Census data for areas of similar size.
HUD requires documenting the following Survey Results in the Low and Moderate Income Worksheet to
determine level of eligibility: Complete this table if the National Objective is determined via the Survey
Instrument methodology.
Action Required Expected
(Assuming 95%
Confidence Level)
1 Number of Families in Project Service Benefit Area
2 I Number of families interviewed (surveyed)
3 Number of persons in the families interviewed
1 4 Number of persons in the families interviewed who are
PART I General Information /Agency Information and Part II Federal Requirements Page 2 of 21 2012 CDBG Capital Application
13
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
low and moderate income persons
5 Divide Line 4 by Line 3
6 Multiply Line 5 by 100. This is of LMI persons in
service area
Assuming 2.59 persons per household
13.2. National Objective Limited Clientele Activities Benefiting Low /Moderate Income Persons
A Low /Moderate income limited clientele activity is an activity which provides benefits predominantly to
low to moderate income persons rather than everyone in an area generally. It may benefit particular
persons without regard to the area in which they reside, or it may be an activity which provides benefit on
an area basis but only to a specific group of persons who reside in the area. In either case, at least 51%
of the beneficiaries of the activity must be documented Low to Moderate income persons.
Check Q the one box below that supports the method of qualification that demonstrates how your proposed
activity meets the Limited Clientele national objective
B.2.1 Presumed Benefit To qualify under this subcategory, a limited clientele activity must
meet one of the following tests:
Exclusively benefit a clientele who are generally presumed by HUD to be
principally UM income persons. The following groups are currently
presumed by HUD to be made up principally of L/M income persons:
abused children,
elderly persons, (defined as 62 years of age and older)
battered spouses,
homeless persons,
adults meeting Bureau of Census' definition of severely disabled persons
illiterate adults,
persons living with AIDS, and
immigrant farm workers.
(Note: this presumption may be challenged in a particular situation, if there is
substantial evidence that the persons in the actual group that the activity is to serve
are most likely not principally L/M income persons.)
The census definition of "severely disabled" follows:
Persons are classified as having a severe disability if they:
(a) used a wheel -chair or had used another special aid for six months or longer;
(b) are unable to perform one or more "functional activities" or need assistance with an
"ADL or IADL
(c) are prevented from working at a job or doing housework; or (d) have a selected condition
including autism, cerebral palsy, Alzheimer's disease, senility or dementia, or mental
retardation. Also, persons who are under 65 years of age and who are covered by
Medicare or who receive SSI are considered to have a severe disability.
Note: For purposes of this definition, the term "functional activities" includes seeing, hearing, having one's
speech understood, lifting and carrying, walking up a flight of stairs, and walking. An ADL is an "activity of
daily living" which includes getting around inside the home, getting in or out of bed or a chair, bathing,
PART I General Information /Agency Information and Part II Federal Requirements Page 3 of 21 2012 CDBG Capital Application
'4
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
dressing, eating, and toileting. An IADL is an "instrumental activity of daily living" and includes going
outside the home, keeping track of money or bills, preparing meals, doing light housework, and using the
telephone.
It should also be noted that the so- called "presumed" categories were modified in the regulations in 1995.
A new group has been added: "persons living with AIDS." The former category of "handicapped persons"
has been replaced with severely disabled adults. This latter change was made for two reasons. First, the
word "persons" was replaced with "adults" to make it clear that an activity designed to treat handicapped
children would not qualify for the presumption, because HUD has been unable to find evidence that the
majority of handicapped (or even severely disabled) children are members of a L/M income family.
Moreover, the term "handicapped" has been replaced with "severely disabled" (which now will use the
census definition of that term). This change was made because the term "handicapped" has been used in
so many different ways for different Federal programs and has taken on a much broader meaning than
had been envisioned when it was originally introduced as a "presumed" L/M income group for CDBG
purposes. A review of census data supports the presumption that adults (but not children, as mentioned
above) having severe disability are predominantly L/M income persons.
B.2.2. Require information on family size and income so that it is evident that at least 51% of
the clientele are persons whose family income does not exceed the L/M income limit. (This
includes the case where the activity is restricted exclusively to UM income persons). Reference:
§570.208(a)(2)(i)(8) and (C)
An example of the current HUD Income Guidelines are found in the following table. Income guidelines
are adjusted annually by the United States Department of Housing and Urban Development. Please
contact County staff for technical assistance and guidance if you need additional information or
clarification of required report documentation if funds are awarded for your project.
2010 HUD INCOME GUIDELINES
Median Family Income $85,600
Effective May 20, 2010
30% MEDIAN 50% MEDIAN 80% MEDIAN
FAMILY VERY MODERATE
SIZE LOW- INCOME LOW- INCOME INCOME
1 $18,000 $30,000 x.$45,100
2 '$20,600 x ,",$51,550
3 0 $23,150 0„ [$58,000
.,,.4 $25,700 $42,800
$64,400
5 $27,800 $46,250 $69,600
e ;,6 :,;$29,850 $49,650 „x_,$74,750
7 $31,900 '`$53,100 $79,900
:8 .x$33,950 $56,500 ;$85,050
PART I General Information /Agency Information and Part II Federal Requirements Page 4 of 21 2012 CDBG Capital Application
15
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
B.2.3. Be of such nature and in such location that it may reasonably be concluded that the
activity's clientele will primarily be L/M income persons (e.g., a day care center that is designed to
serve residents of a public housing complex). Reference: §570.208(a)(2)(i)(D)
B.2.4. Be an activity that serves to remove material or architectural barriers to the mobility or
accessibility of elderly persons or of adults meeting the Bureau of the Census' Current Population
Reports definition of "severely disabled," provided it is restricted, to the extent practicable, to the
removal of such barriers by assisting:
the reconstruction of a public facility or improvement, or portion thereof, that does not
qualify under the L/M income area benefit criteria;
the rehabilitation of a privately -owned nonresidential building or improvement that does
not qualify under the L/M income area benefit criteria or the UM income jobs criteria; or
the rehabilitation of the common areas of a residential structure that contains more than
one dwelling unit and that does not qualify under the L/M income housing criteria.
Reference: §570.208(a)(2)(ii)
B.2.5. Be a microenterprise assistance activity carried out in accordance with the provisions of
§570.201(o) with respect to those owners of microenterprises and persons developing
microenterprises assisted under the activity during each program year who are low- and moderate
income persons. (Note that, for these purposes, once a person is determined to be L/M income,
he /she may be presumed to continue to qualify as such for up to a three -year period. This would
enable the provision of general support services to such a person during that three -year period,
without having to check to determine whether the person's income has risen.) Reference:
§570.208(a)(2)(iii)
Because of certain statutory limitations, the regulations preclude the following kinds of activities from
qualifying under the limited clientele category but qualify under the other statues:
Activities involving the acquisition, construction, or rehabilitation of property for housing, including
homeownership assistance (these must qualify under the Housing subcategory, because of section
105(c)(3) of the authorizing statute); or
Activities where the benefit to L/M income persons is the creation or retention of jobs (these must
qualify under the Jobs subcategory with certain exceptions as noted under the previous area benefit
section, because of the different presumptions provided under sections 105(c)(1)(C) and (4) of the
authorizing statute).
Definitions
Low /Moderate Income Limited Clientele
Section 102(a)(20) of the HCDA defines the term `low- and moderate income persons' as families and
individuals whose incomes are no more than 80 percent of the median income of the area involved. The 'area
involved' is determined for the CDBG program the same way it is determined for the Section 8 Housing
program. The 80% of median income figure is determined by HUD based on a four person family and is
adjusted upward or downward for larger or smaller families.
A family is defined in the Entitlement program as all persons living in the same household who are related by
blood, marriage, or adoption. An individual living in a housing unit that contains no other person(s) related to
him /her is considered to be a one person family for this purpose. Adult children who continue to live at home
with their parent(s) are considered to be part of the family for this purpose and their income must be counted in
determining the total family income. A dependent child who is living outside of the home (for example, students
living in a dormitory or other student housing) is considered for these purposes to be part of the family upon
which he /she is dependent, even though he /she is living in another housing unit.
PART I General Information /Agency Information and Part II Federal Requirements Page 5 of 21 2012 CDBG Capital Application
6
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
A household is defined in the Entitlement program as all persons occupying the same housing unit, regardless
of their relationship to each other. The occupants could consist of a single family, two or more families living
together, or any other group of related or unrelated persons who share living arrangements.
Persons vs. households:
It is important to note that, for all but one of the subcategories under this national objective, the test of meeting
the objective of Benefit to L/M Income Persons is to be met based on UM Persons. Only with the subcategory
of UM Income Housing must the test be met based on UM Households.
Elderly or Senior Citizen: According to HUD, you must be at least 62 years of age and meet one of the
following three situations in order to qualify as an elderly household. In the first situation, you must be living
alone or be the head of household or spouse of the head of household. The second situation requires two or
more elderly people living together. In the third situation, an elderly person has a live -in aide. If a household
has elderly people who do not meet any of the above three scenarios, then HUD does not consider it an elderly
household.
C. Project Benefit
The Agency will be required to ensure that services provided with funding under this award are made
available to residents of jurisdictions participating in the King County CDBG Consortium: Indicate
number of residents that will be served in each of the following communities.
A minimum of thirty percent of the total population served must be CDBG Consortium residents for
a project application that is multi jurisdictional, including both CDBG Consortium and non
consortium jurisdictions;
A CDBG Consortium funding award will be proportionate to the percent of consortium residents to
be served for a multi jurisdictional project application that serves CDBG Consortium and non
consortium residents.
Table CA Residents Served:
Outside CDBG
North /East Sub region South Sub region Consortium
Indicate of Indicate of Indicate of
City Beneficiaries City Beneficiaries City Beneficiaries
Beaux Arts II II Algona N Auburn
Bothell II II Black Diamond Bellevue II
Carnation II II Burien II II Federal Way II
Clyde Hill II II Covington 12 u Kent II
Duvall Des Moines 12 Seattle II
Hunts Point II II Enumclaw II Other II
Issaquah II II Maple valley
Kenmore II II Pacific II 8 I �I
Lake Forest Park II II SeaTac 23
Mercer Island II II Tukwila II 20 N �I
North Bend Renton
Joint Agreement City
Sammamish Uninc. King Co
Skykomish
Snoqualmie
PART I General Information /Agency Information and Part II Federal Requirements Page 6 of 21 2012 CDBG Capital Application
17
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
Woodinville
Yarrow Point
Kirkland-
Joint Agreement City
Redmond
Joint Agreement City
Shoreline
Joint Agreement City
Uninc.King Co.
TOTAL TOTAL I TOT AL
Grand Total 175
C.1 Describe the method and source(s) used for collecting the data in the project benefit worksheet.
Using previous performance and estimates of increased complexity and contractor costs we
determined how many households we thought we could assist.
PART I General Information /Agency Information and Part 11 Federal Requirements Page 7 of 21 2012 CDBG Capital Application
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
D. ENVIRONMENTAL REVIEW
"Note on Choice Limiting Activities: From your application submittal date until the ER completion date, no
"choice limiting" activities (such as property acquisition, clearing, grading, site prep, etc.) may occur.
Undertaking such activities after application submittal could void the oroiect's eligibility.
Please thoroughly answer the following questions:
D.1 What is the current use of the site?
Single family home ownership
D.2. What are the current site natural conditions (trees, ground surface, etc.)? How developed (buildings,
roads, etc.) is the site? Describe the surrounding area (commercial, residential, wooded, etc.).
Insert Text Here
D.3. Identify the nearest natural waterbody (stream, lake, etc.). How far, and in which direction, is it from the
project site?
Insert Text Here
DA How much of a net increase in impervious surface (ex: concrete /asphalt) will occur (if applicable)?
Insert Text Here
D.5 Does a current stormwater system exist at the project site? Please explain.
Insert Text Here
D.6 Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions? WiJI
any previously- undisturbed soil be impacted? Please explain.
Insert Text Here
D.7 Is the project located in a(n): (check and respond to all that apply)
D.7.1 FEMA- designated floodplain? If so, does your agency have flood insurance (please provide
covered items, dollar amount and duration)? (CDBG funds may not be used for any
projects located in a FEMA- designated floodway).
D.7.2 Wetland?
D.7.3 Ecologically- sensitive area?
D.7.4 Designated Historic neighborhood?
D.8 Toxics:
Has a Phase I Environmental Site Assessment (or equivalent toxics review) been completed?
(These are normally completed upon property purchase.) If so, on what date?
Insert Text Here
Do any underground storage tanks (used to store oil /fuel) exist on, or adjacent to, the property? Did
any exist in the past? If yes, please explain, include size of the tank(s).
Insert Text Here
What was the previous use of the property?
Insert Text Here
D.9 Identify any other environmental reviews or studies completed for this site.
Studies: Title I Date Completed:
SEPA Title 1 Date Completed:
Other: Title Date Completed:
D.10 Provide and label pictures of project site as follows:
D.10.1 North D.10.2 East D.10.3 South and D.10.4 West.s
k
D.11 Attach a site plan (label "Attachment D.11").
PART I General Information /Agency Information and Part II Federal Requireme Page 8 of 21 2012 CDBG Capital Application
19
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
D.12 Climate Change. In the near future, the National Environmental Policy Act (N EPA) and State
Environmental Policy Act (SEPA) will require climate change impact assessments for certain project actions. In
preparation for these coming requirements, this application asks some basic climate questions relating to your
project. Please answer as best you can.
Generally, what project construction practices and /or features will minimize climate impacts?
Examples could include: green building materials, energy efficient design, pervious surfaces
installed, proximity to mass transit, etc.
Does your agency /organization have a climate change plan (guidance on reducing impacts to, or
adapting to the effects of, climate change)? If so, please explain.
If you need assistance with the Environmental Review Details section, please contact Randy Poplock
at (206) 263 -9099 or Randv.Poplock(a
Continue to next page.
PART I General Information /Agency Information and Part II Federal Requirements Page 9 of 21 2012 CDBG Capital Application
GO
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
E. RELOCATION DETAILS
E.1 Is there Acquisition involved in any aspect of the project? Yes No
(This includes Right of Way acquisition associated with
infrastructure projects.)
E.2 Will this project involve: Residential tenant relocation? Yes No
Commercial tenant relocation? Yes No
If your answer is No for B.1 move on to the next section of the application.
E.3 Type of Relocation
Residential: Permanent Temporary
Commercial: Permanent Temporary
Briefly describe anticipated relocation needs and how they will be addressed
EA What requirements or guidelines govern your relocation plan? (Check all applicable)
Uniform Relocation Act
Section104 [d]
Washington State Department of Transportation
Other (please specify):
E.5 Have you developed a relocation plan for this project? Yes
E.6 How many tenants will need to be relocated in this project?
Residential Commercial
E.7 Have you provided notices to the tenants indicating the type Yes No
of displacement and benefits provided to tenants?
E.8 Have you identified replacement or temporary units Yes No
for those who will be displaced?
E.9 Have you determined the tenants' relocation benefits? Yes No
E.10 Have you included the total relocation budget Yes No
in the development budget under relocation?
Attachments (use colored separator sheets between documents)
E.11 -Attach copies of notices required indicating the type of displacement and benefits provided to the
tenants
E.12 -Attach Tenant Relocation Plan
If you feel your project activity is a planning or human service activity and does not trigger the Uniform
Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio for technical
assistance at the following contact information and for documentation concurring with your interpretation.
If you need assistance with the Relocation Details section, please contact Wendy DeRobbio,
Relocation Specialist, 206 263 -9070; or wendy.derobbio @kingcounty.gov.
PART I General Information /Agency Information and Part II Federal Requirements Page 10 of 21 2012 CDBG Capital Application
21
PART II. FEDERAL REQUIREMENTS 2012 CDBG Capital Application
SELECT THE "APPROPRIATE PART
PART I General Information /Agency Information and Part II Federal Requirements Page 11 of 21 2012 CDBG Capital Application
22
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Minor Home Repair Projects
This section of the 2012 CDBG Application form should be used by nonprofit and local governments to request
CDBG funds for projects involving minor rehabilitation of single family housing that serve low- moderate income
residents of unincorporated communities and cities listed in the Consortium Sub regions.
Projects must be consistent with the King County Consortium Consolidated Housing Community
Development Plan for 2010 -2012 and CDBG Program Regulations. Projects awarded funding for 2012 must
be completed by December 31, 2012.
Threshold and Evaluation Criteria
"OTHER" CATEGORY MINOR HOME REPAIR
THRESHOLD REQUIREMENTS
1. Proposed projects must be consistent with CDBG Program Regulations.
2. Proposed projects must be consistent with Consolidated Plan objectives and policies.
3. Planning or administrative projects would be limited by the CDBG program admin cap available
after Admin Set -aside is adopted.
EVALUTION CRITERIA (LISTED IN NO PARTICULAR ORDER)
1. The extent to which the project addresses a strategy in the Consolidated Plan.
2. The ability of the project to be completed in one year.
3. The agency's responsiveness to community and client needs.
4. Projects under $50,000 are discouraged.
5. The extent that all geographic areas and participating jurisdictions benefit fairly from CDBG- and
HOME funded activities over the three -year agreement period, so far as is feasible and within the
goals and objectives of the Consolidated Plan.
6. The extent to which the project meets a specified need or a geographic sub region as identified in
the Request For Proposal (RFP).
Contents of PART VII
Part VII A Project Information
Part VI I B Project Benefit
Part VII C Performance Measures
Part VII D Line Item Budget
Part VII E Timeline and Milestones
Part VII F Project Team
PART VII Minor Home Repair Application 2012 Page 1 of 6 APR 2011
23
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Responses to Questions:
A. Project Information
A.1 Project Description: Describe the project for which funding is requested and how it will address the
problem /need described above. First describe the overall project and how it will address the problem /need
described previously. Then, focus specifically on what these grant funds will be used to purchase. If the
project has been funded before, explain what the new funds would add to the project.
The Tukwila /SeaTac /Des Moines /Covington /Pacific Minor home repair program assists income eligible
homeowners to maintain their homes in a safe condition. Funds will cover time, labor and materials costs of
repair contractors. The program is only available through the King county consortium funds. The program
prevents homelessness by preserving low /moderate income housing units. The program is administered by
the Human Services manager at the City of Tukwila with each participating jurisdiction administering the
program locally. Additional funds will allow us to add the City of Pacific to the project. This program has grown
to meet a significant subregional need.
A.2 Describe in detail, the program that is offered and the target population. Specify how you arrived at
the total cost of the project. Identify licenses and permits required for the project.
The program targets eligible populations for repairs not typically covered by the King County Housing
Repair program. Repairs allow homeowners to remain independently in their home. The program can address
city code violations for which the homeowner has not resources to address. Services are prioritized to address
safety and health of the occupants and preserving the dwelling and /or conserving energy. Activities include
but are not limited to repairing /maintaining plumbing and electrical systems, small interior carpentry and other
protective, preventive measures which keep a home in working order, Costs are estimated by prior demand.
All contractors are actively licensed and insured in order to participate.
A.3 Describe how the project is accessible or is working toward full accessibility in terms of:
A.3.1 Affordability
The program is fully subsidized for income eligible households.
A.3.2 Transportation (proximity to public transportation, special transportation programs, vouchers,
etc). How will clients get to facility?
Not relevant as all repairs are completed at the clients' homes.
A.3.3 Immediacy of services (how soon will this project's services become available, waiting list, etc.)
Homeowers are served on a first come first serve basis with health and safety concerns prioritized.
A.3.4 What efforts will your agency and community partners make to promote your program and reach
isolated individuals?
Outreach occurs within each city with multiple strategies used, including publications, contact with senior
populations, code enforcement, etc. The identification of residents allows us to uncover other human
service needs that can be addressed. Each jurisdiction develops their own marketing and outreach strategy
to reach vulnerable and isolated individuals.
B. Project Benefit
B.1 Describe how the data in the project benefit worksheet in PART II.C. was derived.
We used prior performance and contractor costs to determine how many households we may be able
to assist. While only unduplicated households are counted, number of jobs reflects households that
may have been served before as trust is established and the homeowner becomes familiar with the
program.
C. Performance Measures
Describe how the project meets the Consolidated Plan Objective Outcome and what performance
measure(s) are used to demonstrate an outcome for both short term and long term indicators.
PART VII Minor Home Repair Application 2012 Page 2 of 6 APR 2011
24
PART VII Minor Home Repair Application 2012 CDBG Capital Application
The project meets Goal 1 C, objective 2 and strategy 2A under decent housing and preservation of
housing for low and moderate income homeowners. Number of service hours and repairs demonstrates an
outcome to short term and potentially long term housing preservation.
C.1 Provide definition of performance measures that will be used for contracting purposes.
Examples: Emeraencv repair includes activities that protect, repair or arrest the effects of
disasters, imminent threats or physical deterioration that pose an imminent danger to life,
health or safety. Routine maintenance includes activities that merely keep a structure in
good operating condition; such activities do not add to the value of the structure,
appreciably prolong its useful life, or adapt it to new uses
Number of Households This measure counts the number of unduplicated households that are
assisted with construction dollars
Number of Hours This measure counts the hours of labor provided to participating
households.
PART VII Minor Home Repair Application 2012 Page 3 of 6 APR 2011
25
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Indicate anticipated number and type of units of service below:
1. The Agency /City will serve, at minimum, the following unduplicated number of persons.
1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total in
Jan —Mar Apr —Jun Jul —Sep Oct —Dec Year 2012
Number of 12 22 21. 20 75
unduplicated
Households
2. The Agency /City will provide, at minimum, the following cumulative units of service:
Identify service 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total in
Jan —Mar Apr —Jun Jul —Sep Oct —Dec Year 2012
Home Repair 36 45 70 60 211'
hours
I
C.1.1 Measurable Outputs: Provide indicators of service delivery before and after project completion.
Define Unit Number of Units Indicate Annual No. of Households
Current Before After Project Before Project After Project
measurement No. of Completion Annual No. of Completion:
of unit Units Annual No. of Difference Persons Served Annual No. of P
Provided Units Provided Households Served V
0
Example:
Minor Home 40 45 +5 15 17 +2
Repair hours
[Add rows as 300 320 +5 55 70 +15
needed]
C.1.2 Summarize the sources of funds used to provide the existing services identified above.
Source of funds Amount of Funds Term of Commitment (start and end
dates)
CDBG I $125,000 I Jan- Dec 2012
In -kind staff support I $16,000 I Jan- Dec 2012
PART VII Minor Home Repair Application 2012 Page 4 of 6 APR 2011
26
PART VII Minor Home Repair Application 2012 CDBG Capital Application
D Budget for Minor Home Repair
DA Line Item Budget
En
CDBG Other Total
Item Funds Funds Funds
*Environmental Review (King County Cost Set- 1,000 1000
aside)
Capital Outlay (Construction Contracts) 120,000 120,000
Personnel (provide detail below) 16,000 16,000
Office /Operating I
Project Management
Communications
Administrative Costs
Other: (list)
Lead Base Paint Review $5,000 $5000
Sub Total* (Less Environmental Review Cost) 1 125,000 16,000 125,000
Total Project Budget: 1 125,000 16,000 141,000
*Environmental Review (King County Cost Set aside): This amount is set -aside until final
environmental review costs are determined. Any balance remaining will be available for
expenditure by Budget Revision Request from the Agency.
D.2 Personnel Detail
Personnel Detail
Position Title Position Full Annual Salary CDBG
Time Equivalent and Benefits Funds
Total: 1
Personnel costs are the estimate of in -kind services from all 5 cities
D.3 Reduction Options Can your project or program be funded a reduced level if necessary?
Yes x❑ No Minimum amount needed to make project viable: 75,000
D.3.1 If yes, indicate what amount of funding is the minimum that would be required in order to
be successful in the project activity but at a reduced level? $75,000
D.3.2 Explain what element of your project/program be modified to address this reduction?
Fewer households will be served, cap may be placed on types of referrals accepted. Preventive
maintenance might be dropped in favor of immediate health and safety.
PART VII Minor Home Repair Application 2012 Page 5 of 6 APR 2011
27
PART VII Minor Home Repair Application 2012 CDBG Capital Application
E Minor Home Repair Project Schedule
E.1 Timeline and Milestones for Project Activity
Customize per your program tasks
Milestones Projected
Completion Date
Environmental Review Programmatic I January 1, 2012
Environmental Review Site Specific Ongoing
Receive notification of award 1 s` quarter
Procurement process for contractors 1 St quarter
Outreach /Marketing 1 st -4th quarter
Applications accepted, repairs made 1 St -4tth quarter
1 5 Quarterly Report I April 2012
2 n Quarterly Report I July 2012
3 rd Quarterly Report I October 2012
4`" Quarter Activities Complete I December 31, 2012
Closing Documentation Submitted I January 7, 2013
Project Completion Report Filed w /HCD January 7, 2013
F. Staff PROJECT TEAM
Project Closed I January 2013 1
Provide the name of the consultant or staff person who will perform the following tasks. Please note that
consultants paid for with CDG funds must be selected through a competitive process and in accordance with
24 CFR Part 84 (nonprofit organizations) and 24 CFR Part 85 (local governments). If any of the tasks will be
performed by a consultant, indicate who in your agency will be responsible for selecting the consultant.
Complete all of the following:
Prepare and submit CDBG Grant Application:
Consultant Agency: Contact:
E -mail: Phone:
Applicant Staff responsible for consultant selection process:
E -mail: Phone:
Prepare and submit environmental review forms:
Consultant Agency: Contact:
E -mail: Phone:
1) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
2) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
3) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
4) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
PART VII Minor Home Repair Application 2012 Page 6 of 6 APR 2011
Q
L 4
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Minor Home Repair Projects
This section of the 2012 CDBG Application form should be used by nonprofit and local governments to request
CDBG funds for projects involving minor rehabilitation of single family housing that serve low- moderate income
residents of unincorporated communities and cities listed in the Consortium Sub regions.
Projects must be consistent with the King County Consortium Consolidated Housing Community
Development Plan for 2010 -2012 and CDBG Program Regulations. Projects awarded funding for 2012 must
be completed by December 31, 2012.
Threshold and Evaluation Criteria
"OTHER" CATEGORY MINOR HOME REPAIR
THRESHOLD REQUIREMENTS
1. Proposed projects must be consistent with CDBG Program Regulations.
2. Proposed projects must be consistent with Consolidated Plan objectives and policies.
3. Planning or administrative projects would be limited by the CDBG program admin.cap available
after Admin Set -aside is adopted.
EVALUTION CRITERIA (LISTED IN NO PARTICULAR ORDER)
1. The extent to which the project addresses a strategy in the Consolidated Plan.
2. The ability of the project to be completed in one year.
3. The agency's responsiveness to community and client needs.
4. Projects under $50,000 are discouraged.
5. The extent that all geographic areas and participating jurisdictions benefit fairly from CDBG- and
HOME funded activities over the three -year agreement period, so far as is feasible and within the
goals and objectives of the Consolidated Plan.
6. The extent to which the project meets a specified need or a geographic sub region as identified in
the Request For Proposal (RFP).
Contents of PART VII
Part VII A Project Information
Part VII B Project Benefit
Part VII C Performance Measures
Part VII D Line Item Budget
Part VII E Timeline and Milestones
Part VII F Project Team
PART VI I Minor Home Repair Application 2012 Page 1 of 6 APR 2011
29
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Responses to Questions:
A. Project Information
A.1 Project Description: Describe the project for which funding is requested and how it will address the
problem /need described above. First describe the overall project and how it will address the problem /need
described previously. Then, focus specifically on what these grant funds will be used to purchase. If the
project has been funded before, explain what the new funds would add to the project.
The Tukwila /SeaTac /Des Moines /Covington /Pacific Minor home repair program assists income eligible
homeowners to maintain their homes in a safe condition. Funds will cover time, labor and materials costs of
repair contractors. The program is only available through the King county consortium funds. The program
prevents homelessness by preserving low /moderate income housing units. The program is administered by
the Human Services manager at the City of Tukwila with each participating jurisdiction administering the
program locally. Additional funds will allow us to add the City of Pacific to the project. This program has grown
to meet a significant subregional need.
A.2 Describe in detail, the program that is offered and the target population. Specify how you arrived at
the total cost of the project. Identify licenses and permits required for the project.
The program targets eligible populations for repairs not typically covered by the King County Housing
Repair program. Repairs allow homeowners to remain independently in their home. The program can address
city code violations for which the homeowner has not resources to address. Services are prioritized to address
safety and health of the occupants and preserving the dwelling and /or conserving energy. Activities include
but are not limited to repairing /maintaining plumbing and electrical systems, small interior carpentry and other
protective, preventive measures which keep a home in working order. Costs are estimated by prior demand.
All contractors are actively licensed and insured in order to participate.
A.3 Describe how the project is accessible or is working toward full accessibility in terms of:
A.3.1 Affordability
The program is fully subsidized for income eligible households.
A.3.2 Transportation (proximity to public transportation, special transportation programs, vouchers,
etc). How will clients get to facility?
Not relevant as all repairs are completed at the clients' homes.
A.3.3 Immediacy of services (how soon will this project's services become available, waiting list, etc.)
Homeowers are served on a first come first serve basis with health and safety concerns prioritized.
A.3.4 What efforts will your agency and community partners make to promote your program and reach
isolated individuals?
Outreach occurs within each city with multiple strategies used, including publications, contact with senior
populations, code enforcement, etc. The identification of residents allows us to uncover other human
service needs that can be addressed. Each jurisdiction develops their own marketing and outreach strategy
to reach vulnerable and isolated individuals.
B. Project Benefit
13.1 Describe how the data in the project benefit worksheet in PART II.C. was derived.
We used prior performance and contractor costs to determine how many households we may be able
to assist. While only unduplicated households are counted, number of jobs reflects households that
may have been served before as trust is established and the homeowner becomes familiar with the
program_
C. Performance Measures
Describe how the project meets the Consolidated Plan Objective Outcome and what performance
measure(s) are used to demonstrate an outcome for both short term and long term indicators.
PART VII Minor Home Repair Application 2012 Page 2 of 6 APR 2011
30
PART VII Minor Home Repair Application 2012 CDBG Capital Application
The project meets Goal 9C, objective 2 and strategy 2A under decent housing and preservation of
housing for low and moderate income homeowners. Number of service hours and repairs demonstrates an
outcome to short term and potentially long term housing preservation.
C.1 Provide definition of performance measures that will be used for contracting purposes.
Examples: Emergencv repair includes activities that protect, repair or arrest the effects of
disasters, imminent threats or physical deterioration that pose an imminent danger to life,
health or safety. Routine maintenance includes activities that merely keep a structure in
good operating condition; such activities do not add to the value of the structure,
appreciably prolong its useful life, or adapt it to new uses
Number of Households This measure counts the number of unduplicated households that are
assisted with construction dollars
Number of Hours This measure counts the hours of labor provided to participating
households.
PART VII Minor Home Repair Application 2012 Page 3 of 6 APR 2011
31
PART VII Minor Home Repair Application 2012 CDBG Capital Application
Indicate anticipated number and type of units of service below:
1. The Agency /City will serve, at minimum, the following unduplicated number of persons.
1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total in
Jan —Mar Apr —Jun Jul —Sep Oct —Dec Year 2012
Number of 12 22 21 20 75
unduplicated
Households
2. The Agency /City will provide, at minimum, the following cumulative units of service:
Identify service 1 st Qtr 2nd Qtr 3rd Qtr 4th Qtr Total in
Jan —Mar Apr —Jun Jul —Sep Oct —Dec Year 2012
Home Repair 36 45 70 60 211
hours
C.1.1 Measurable Outputs: Provide indicators of service delivery before and after project completion.
Define Unit Number of Units Indicate Annual No. of Households
Current Before After Project Before Project After Project
measurement No. of Completion Annual No. of Completion:
of unit Units Annual No. of Difference Persons Served Annual No. of a�
Provided Units Provided Households Served
0
Example:
Minor Home 40 45 +5 15 17 +2
Repair hours
[Add rows as 300 320 +5 55 70 +15
needed]
C.1.2 Summarize the sources of funds used to provide the existing services identified above.
Source of funds Amount of Funds Term of Commitment (start and end
dates)
CDBG $125,000 Jan- Dec 2012
In -kind staff support $16,000 Jan- Dec 2012
PART VI I Minor Home Repair Application 2012 Page 4 of 6 APR 2011
32
PART VII Minor Home Repair Application 2012 CDBG Capital Application
D Budget for Minor Home Repair
D.1 Line Item Budget
CDBG Other R Total
Item Funds Funds n Funds
*Environmental Review (King County Cost Set- 1,000 1000
aside)
Capital Outlay (Construction Contracts) 120,000 120,000
Personnel (provide detail below) 16,000 16,000
Office /Operating
Project Management
Communications
Administrative Costs
Other: (list)
Lead Base Paint Review $5,000 $5000
Sub Total* (Less Environmental Review Cost) 125,000 16,000 125,000
Total Project Budget: 125,000 16,000 141,000
*Environmental Review (King County Cost Set aside): This amount is set -aside until final
environmental review costs are determined. Any balance remaining will be available for
expenditure by Budget Revision Request from the Agency.
D.2 Personnel Detail
Personnel Detail
Position Title Position Full Annual Salary CDBG
Time Equivalent and Benefits Funds
1 $I
Total: 1
Personnel costs are the estimate of in -kind services from all 5 cities
D.3 Reduction Options Can your project or program be funded a reduced level if necessary?
Yes x❑ No Minimum amount needed to make project viable: 75,000
D.3.1 If yes, indicate what amount of funding is the minimum that would be required in order to
be successful in the project activity but at a reduced level? $75,000
D.3.2 Explain what element of your project/program be modified to address this reduction?
Fewer households will be served, cap may be placed on types of referrals accepted. Preventive
maintenance might be dropped in favor of immediate health and safety.
PART VI I Minor Home Repair Application 2012 Page 5 of 6 APR 2011
33
PART VII Minor Home Repair Application 2012 CDBG Capital Application
E Minor Home Repair Project Schedule
E.1 Timeline and Milestones for Project Activity
Customize per your program tasks
Milestones Projected
Completion Date
Environmental Review Programmatic I January 1, 2012
Environmental Review Site Specific Ongoing
Receive notification of award 1 St quarter
Procurement process for contractors 1 quarter
Outreach /Marketing 1 St -4th quarter
Applications accepted, repairs made 1 -4tth quarter
1 St Quarterly Report I April 2012
2 "d Quarterly Report July 2012
3" Quarterly Report October 2012
4 th Quarter Activities Complete December 31, 2012.1
Closing Documentation Submitted January 7, 2013
Project Completion Report Filed w /HCD January 7, 2013
F. Staff PROJECT TEAM
Project Closed January 2013 1
Provide the name of the consultant or staff person who will perform the following tasks. Please note that
consultants paid for with CDG funds must be selected through a competitive process and in accordance with
24 CFR Part 84 (nonprofit organizations) and 24 CFR Part 85 (local governments). If any of the tasks will be
performed by a consultant, indicate who in your agency will be responsible for selecting the consultant.
Complete all of the following:
Prepare and submit CDBG Grant Application:
Consultant Agency: Contact:
E -mail: Phone:
Applicant Staff responsible for consultant selection process:
E -mail: Phone:
Prepare and submit environmental review forms:
Consultant Agency: Contact:
E -mail: Phone:
1) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
2) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
3) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
4) Sub Contract Applicant Staff responsible for client selection process:
E -mail: Phone:
PART VII Minor Home Repair Application 2012 Page 6 of 6 APR 2011
34